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Small Grants & Ambassador's Fund Program SMALL GRANTS AND AMBASSADOR’S FUND PROGRAM (SGAFP) Implemented by: National Rural Support Programme (NRSP) U.S. Ambassador’s Fund Program Monthly Progress Report August 2016 Submitted to: United States Agency for International Development (USAID) by NRSP –SGAFP under Contract No. AID-391-C-00-10-01189-00 Small Grants and Ambassador's Fund Program House 14, Street 87, G-6/3, Islamabad, Pakistan Phone: 0092 51 2828421-23, Fax: 0092 51 2828424 Web: www.sgafp.org.pk Table of Contents Highlights for the Month of August 2016 ............................................................................................... 2 1. Pre-award Application Processing ...................................................................................................... 5 1.1. Applications Received .................................................................................................................. 5 1.2. Applications Processed ................................................................................................................ 6 1.3. Grant Approved ........................................................................................................................... 7 2. Grant Agreements and Disbursements .............................................................................................. 7 3. Grants Implementation (Progress of approved grants) ...................................................................... 8 4. Finance and Accounts ......................................................................................................................... 9 5. Field Visits – Monitoring of Ongoing Projects and Institutional Assessment etc. .............................. 9 6. Media & Communication (M & C) .................................................................................................... 10 7. Safety & Security Work ................................................................................................................... 10 8. Notable Events .............................................................................................................................. 11 8.1: SGAFP Visibility Event ................................................................................................................ 11 8.2 Monitoring Visit to the Grants in GB ......................................................................................... 12 Annex-I: List of applicant organizations that underwent initial review of USAID GRC during August 2016 ...................................................................................................................................................... 13 Annex-II: Details of applications under initial review process at USAID ............................................. 14 Annex III: List of fully processed applications in process at USAID as of August 2016 ....................... 16 Annex IV: Details of approved Projects, Grant Agreements Signed and Funds Disbursed (US$) under Ambassador’s Fund Program – As of August 2016 ................................................................................ 19 Annex-V: Status of the region and sector wise approved projects, and funds (US$) approved and disbursed - As of August 2016 ............................................................................................................... 31 Annex VI: Status of the region and sector wise Project Summaries, Bi-weekly Summaries, Success Stories, and Case Studies ...................................................................................................................... 32 Annex VII: Detail of Events to be held by the Grantee Organizations during the months of August 2016 ...................................................................................................................................................... 33 U.S. Ambassador’s Fund Program: August 2016 Page 1 Highlights for the Month of August 2016 Key accomplishments during the reporting month are inclusive of: 1. On August 18, 2016, NRSP-SGAFP organized an event in Lahore to showcase its achievements in Punjab Province. In addition to USAID officials, more than 100 representatives from grantee organizations, donor agencies, the provincial government and media attended the event. The event was divided into two parts: the first parts highlighted the overall achievements of SGAFP especially in Punjab province and ended with grant-signing ceremony of three new grant projects in Punjab; while in the second half, Ms. Deborah Robinson, the Acting Consul General Lahore, had an informal interaction with the representative of selected grantees who shared their experiences of grant implementation and challenges faced during the process. The Provincial Minister for Population Welfare Mrs. Zakia Shah Nawaz Khan was the Chief Guest. Addressing the participants, Mrs. Zakia Shahnawaz appreciated the role and contributions of NGOs in the development process and especially lauded the efforts of USAID and NRSP in complementing the development agenda of the government of Punjab. In her remarks, the guest of honor, Acting Consul General Lahore Ms. Deborah Robinson noted that the small grants have created enormous impact. She said that “from supporting children’s literacy, to providing basic health facilities for mothers and children, to imparting vocational skills, this program has made a remarkable transformation in the lives of over 370,000 people across Punjab, including 160,000 women, since it started in 2010.” The event attracted significant publicity and media coverage. 2. SGAFP received 23 new applications in recently announced priority sectors. Sector-wise breakup of these 23 applications indicates that maximum applications were received under small scale energy solutions (6), followed by vulnerable populations and social entrepreneurship (5 each). Regional breakup of these 23 applications accentuates that maximum applications were received from Balochistan (5), followed by Sindh and AJK (4 each). 3. During the reporting month, SGAFP shared 23 received applications with USAID for initial review. Cumulatively, SGAFP has shared 846 applications with USAID GRC. 4. USAID-GRC has so far reviewed 797 applications; approved 345 applications for further processing and 452 were not considered for further action, whereas 48 applications are in review process at USAID. 5. SGAFP team conducted institutional assessment of 12 applicant organizations during the reporting period. Cumulatively, SGAFP has conducted institutional assessment of 633 applicant organizations. 6. SGAFP submitted 10 fully processed grant summaries including 7 with recommendations for award. So far, SGAFP has submitted 496 grant summaries to USAID. 7. USAID GRC could not review fully processed applications during the period under review; nonetheless, USAID has cumulatively reviewed 449 applications, whereas 47 fully processed applications are in-process with USAID. U.S. Ambassador’s Fund Program: August 2016 Page 2 8. The total approved grants stand at 182; of which 141 grants are completed/closed successfully, 40 are at various stages of implementation and grant agreement is being prepared. 9. SGAFP disbursed US$ 188,863 during the reporting month to 17 grantee organizations after successful completion of their stipulated milestones; cumulatively US$ 11.730 million have been disbursed among 174 grantees against the approved grant funds of US$ 14.361 million. 10. SGAFP staff conducted 24 monitoring visits to 22 ongoing grants to gauge the efficacy and efficiency of grant performances, ensure transparency especially in terms of funds utilization, and to provide technical support to the grantees in executing the grant as planned. The Chief of Party (CoP) along with the M&E Specialist and Field Operations Officer (FOO) Gilgit-Baltistan visited 12 SGAFP grant projects in Gilgit and other adjoining districts from August 28 to September 03, 2016. The purpose of the visit was to review the implementation progress, meet with the grant beneficiaries and stakeholders to review the impact and to remove any implementation bottlenecks to ensure smooth implementation of ongoing grants. 11. SGAFP submitted advance request to USAID for operation and grants for the month of September 2016. 12. Event calendar indicates opening ceremony of three grants during the month of September 2016. U.S. Ambassador’s Fund Program: August 2016 Page 3 Statistical Abstract (as of August 2016) While reflecting the sequential order of SGAFP’s grant cycle management, below table presents achievements during the reporting month as well as cumulative status as of August 31, 2016. S. Indicators During the Cumulative # month of As of Aug Aug. 2016 31, 2016 1 Applications Received 23 2,028 1.1 Applications in current priority sectors 23 176 1.2 Applications in previous priority sectors - 750 1.3 Applications in old-priority sectors - 1,102 2 Number of Applications shared with USAID 23 846 2.1 Applications reviewed by USAID - 797 2.2 Cleared for further processing - 345 2.3 No further action - 452 2.4 Applications taken back by the applicant - 1 2.5 Applications in Process at USAID 48 48 3 Applications Assigned for Desk Review 20 1,969 4 Applications Completed Desk Review 20 1,966 4.1 Non-compliance letters issued 10 1,373 4.2 Referred to other USAID projects - 8 4.3 Applications taken back by applicants - 83 4.4 Reviewed by SGAFP Technical Evaluation Committee (TEC) 10 502 5 Institutional Assessments of the Applicants Undertaken 12 633 6 Fully Processed Applications
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