CITY COUNCIL AGENDA

City Council Meeting Tuesday, September 27, 2016 Council Chamber, Tom Davies Square

6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected].

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

1 of 106 CITY COUNCIL (2016-09-27) MATTERS ARISING FROM THE PLANNING COMMITTEE

SEPTEMBER 12, 2016

Council will consider, by way of one resolution, resolutions PL2016-137 to PL2016-139 and PL2016-141 to PL2016-143 inclusive, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=991&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Cormier, Chair, Planning Committee. (RESOLUTION PREPARED)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-5)

CONSENT AGENDA

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

TENDERS AND REQUESTS FOR PROPOSALS

C-1. Report dated September 8, 2016 from the General Manager of Infrastructure Services 13 - 14 regarding ENG16-16 MR 35 Rehabilitation - Additional Watermain Costs. (RESOLUTION PREPARED) (Water & Wastewater Services is seeking Council's approval to utilize Water Reserves in the amount of $600,000 for an increase in watermain scope for ENG16-16 MR#35 Rehabilitation Project.)

ROUTINE MANAGEMENT REPORTS

C-2. Report dated August 18, 2016 from the Acting Chief Financial Officer/City Treasurer 15 - 17 regarding Tax Adjustments Under Sections 357 and 358 of the Municipal Act. (RESOLUTION PREPARED) Refer to By-law 2016-189 (This report provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

2 of 106 CITY COUNCIL (2016-09-27) C-3. Report dated September 7, 2016 from the General Manager of Community 18 - 19 Development regarding Healthy Community Initiative Fund Requests for Approval. (RESOLUTION PREPARED) Refer to By-law 2016-191 (This report outlines the requests of both grants and capital for the Healthy Community Initiative Fund from all Wards. The report will outline the projects/events that require approval from Council.)

C-4. Report dated September 12, 2016 from the Executive Director, Administrative 20 - 21 Services/City Clerk regarding Administrative Corrections to the Minutes of the July 12, 2016 Nominating Committee Meeting. (RESOLUTION PREPARED) (This report explains the administrative amendments to the minutes of the July 12, 2016 Nominating Committee meeting.) C-5. Report dated September 16, 2016 from the General Manager of Assets, Fleet, Citizen 22 - 22 and Leisure Services regarding Free Senior Transit on Mondays. (RESOLUTION PREPARED) (This report is to request an extension for the "Free Transit for Seniors on Monday".)

CORRESPONDENCE FOR INFORMATION ONLY

C-6. Report dated August 25, 2016 from the Acting Chief Financial Officer/City Treasurer 23 - 58 regarding 2016 Second Quarter Statement of Council Expenses. (FOR INFORMATION ONLY) (This report discloses an itemized statement of the second quarter expenses in accordance with the Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury By-law.) C-7. Report dated August 30, 2016 from the Chief of Fire and Paramedic Services regarding 59 - 60 Fire and Paramedic Services Optimization Review Update. (FOR INFORMATION ONLY) (This report provides an update to Council and the community regarding the Fire and Paramedic Services Optimization Review, processes completed to date and the new date for reporting to Council.)

REGULAR AGENDA

REFERRED & DEFERRED MATTERS

R-1. Report dated September 7, 2016 from the General Manager of Assets, Citizen and 61 - 64 Leisure Services regarding Parking Matters. (FOR INFORMATION ONLY) (This report provides Council with a list of parking anomalies that have developed over the years in the downtown.)

3 of 106 CITY COUNCIL (2016-09-27) MANAGERS' REPORTS

R-2. Report dated September 7, 2016 from the Executive Director, Administrative 65 - 103 Services/City Clerk regarding New, Consolidated Noise By-Law. (RESOLUTION PREPARED) (This report summarizes the community engagement process and seeks Council’s concurrence with the framework for the new Noise By-Law.) R-3. Report dated September 13, 2016 from the Executive Director, Administrative 104 - 104 Services/City Clerk regarding Planning Committee - Resignations. (RESOLUTION PREPARED) (This report informs Council of the resignations on the Planning Committee.)

BY-LAWS

Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage. The following By-Laws will be read and passed: 2016-185 A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of September 27th, 2016 2016-186 A By-law of the City of Greater Sudbury to Close Part of the Road Shore Allowance on Bowland’s Bay in Skead Described as Part 6 on Plan 53R-20586 (This by-law closes a portion of the Bowland's Bay road shore allowance being Part 6 on Plan 53R-20586. While a by-law was passed in 2006 to close the Bowland's Bay road shore allowance along specified parcels, including the area affected by this new by-law, the Land Titles Office currently requires that by-laws specify part(s) on a plan in order to be registerable. This by-law includes the additional information required.) 2016-187 A By-law of the City of Greater Sudbury to Close Part of the Unopened Lane East of Melvin Avenue in Sudbury Described as part of PIN 02130-0042 (LT) being Part 2 on Plan 53R-20708 Planning Committee Recommendation #PL2016-10 (This by-law closes part of the unopened lane east of Melvin Avenue in Sudbury. This lane has been declared surplus to the City’s needs.) 2016-188 A By-law of the City of Greater Sudbury to Authorize the Sale of Part of the Unopened Lane East of Melvin Avenue in Sudbury Described as part of PIN 02130-0042 (LT) being Part 2 on Plan 53R-20708 to Sean Legassie Planning Committee Resolution #PL2016-71

4 of 106 CITY COUNCIL (2016-09-27) 2016-189 A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes Refer to Item C-2 (This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.) 2016-190 A By-law of the City of Greater Sudbury to Amend By-law 2016-145 being a By-law of the City of Greater Sudbury for the Licensing, Regulating and Governing of Vehicles for Hire (This amending by-law reflects changes to the Private Transportation Companies (PTC) Schedule to ensure screening tools are equivalent for PTC affiliated drivers and Taxis as per report of presented to City Council on March 22, 2016.) 2016-191 A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Ward 4 Refer to Item C-3 (This By-law authorizes a grant funded through the Healthy Community Initiative Fund for Ward 4.) 2016-192 A By-Law of the City of Greater Sudbury to Amend By-Law 2006-280 being a By-Law Dealing with the Collection, Removal and Disposal of Waste within the City of Greater Sudbury City Council Resolution #CC2016-94

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

5 of 106 CITY COUNCIL (2016-09-27) ADJOURNMENT

6 of 106 CITY COUNCIL (2016-09-27) CONSEIL MUNICIPAL ORDRE DU JOUR

Réunion du Conseil municipal 27 septembre 2016 Place Tom Davies

18 h SÉANCE PUBLIQUE, SALLE DU CONSEIL

Les réunions du Conseil municipal et des comités sont accessibles. Pour obtenir plus de renseignements au sujet de l'accessibilité, veuillez composer le 3-1-1 ou faire parvenir un courriel à l'adresse [email protected].

MOMENT DE SILENCE

APPEL NOMINAL

DÉCLARATION D’INTÉRÊTS PÉCUNIAIRES ET LEUR NATURE GÉNÉRALES

7 of 106 CONSEIL MUNICIPAL (2016-09-27) QUESTIONS DÉCOULANT DE LA RÉUNION DU COMITÉ DE LA PLANIFICATION

12 SEPTEMBRE, 2016

Le Conseil municipal étudiera, par voie d'une résolution, les résolutions PL2016-137 à PL2016-139 et PL2016-141 à PL2016-143, qui se trouve à http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=991&itemid=rec. Toute question concernant ces résolutions devrait être adressée au Conseiller Cormier, president du Comité de la planification. (RÉSOLUTION PRÉPARÉE)

ADOPTION, APPROBATION OU RÉCEPTION D’ARTICLES DANS L’ORDRE DU JOUR DES CONSENTEMENTS

(RÉSOLUTION PRÉPARÉE POUR LES ARTICLES DE L'ORDRE DU JOUR DES RÉSOLUTIONS)

Order du jour des résolutions

(Par souci de commodité et pour accélérer le déroulement des réunions, les questions d'affaires répétitives ou routinières sont incluses à l'ordre du jour des résolutions, et on vote collectivement pour toutes les questions de ce genre.

À la demande d'un conseiller, on pourra traiter isolément d'une question d'affaires de l'ordre du jour des résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est retirée de l'ordre du jour des résolutions et on ne vote collectivement qu'au sujet des questions à l'ordre du jour des résolutions.

Toutes les questions d'affaires à l'ordre du jour des résolutions sont inscrites séparément au procès-verbal de la réunion.)

SOUMISSIONS ET DEMANDES DE PROPOSITIONS

C-1. Rapport du directeur général des Services d’infrastructure, daté du 08 septembre 2016 13 - 14 portant sur ENG16-16 RM 35 Remise en état – coûts supplémentaires relativement à la conduite principale. (RÉSOLUTION PRÉPARÉE) (Les Services d’eau et des eaux usées demandent l’approbation du Conseil municipal pour utiliser une somme de 600 000 $ provenant des réserves pour l’eau pour permettre l’augmentation de l’ampleur des travaux relativement à la conduite principale dans le cadre du projet ENG16-16 RM no 35 Remise en état.)

RAPPORTS DE GESTION COURANTS

8 of 106 CONSEIL MUNICIPAL (2016-09-27) C-2. Rapport chef des services financiers/trésorier municipal par intérim, daté du 18 août 15 - 17 2016 portant sur Réglement autorisant des rajustements d’impôt en vertu des articles 357 et 358. (RÉSOLUTION PRÉPARÉE) Consulter le règlement municipal 2016-189 (Ce rapport prévoit des rajustements d’impôt en vertu des articles 357 et 358 de la Loi de 2001 sur les municipalités pour les terrains admissibles à l’annulation, à la réduction et au remboursement des impôts fonciers.)

C-3. Rapport de la directrice générale des Services de développement communautaire, daté 18 - 19 du 07 septembre 2016 portant sur Demandes d’approbation aux fins du fonds de l’initiative Communauté en santé. (RÉSOLUTION PRÉPARÉE) Consulter le règlement municipal 2016-191 (Ce rapport décrit les demandes tant de subventions que d’immobilisations aux fins du fonds de l’initiative Communauté en santé provenant de tous les quartiers. Le rapport décrit les projets et les activités qui nécessitent l’approbation du Conseil municipal.)

C-4. Rapport de la directrice exécutive des Services administratifs / greffière municipale, 20 - 21 daté du 12 septembre 2016 portant sur Corrections d’ordre administratif du procès-verbal de la réunion du Comité des candidatures tenue le 12 juillet 2016. (RÉSOLUTION PRÉPARÉE) (Ce rapport explique les modifications d’ordre administratif apportées au procès-verbal de la réunion du Comité des candidatures tenue le 12 juillet 2016.) C-5. Rapport directeur général des Services des biens, aux citoyens et de loisirs, daté du 16 22 - 22 septembre 2016 portant sur Déplacements gratuits les lundis dans les autobus du Transit pour les personnes âgées. (RÉSOLUTION PRÉPARÉE) (Ce rapports est présenté pour demander la prolongation des « Déplacements gratuits les lundis dans les autobus du Transit pour les personnes âgées ».)

CORRESPONDANCE À TITRE DE RENSEIGNEMENTS SEULEMENT

C-6. Rapport chef des services financiers/trésorier municipal par intérim, daté du 25 août 23 - 58 2016 portant sur Déclaration des dépenses du Conseil municipal pendant le deuxième trimestre de 2016. (A TITRE D'INFORMATION) (Ce rapport donne un état détaillé des dépenses pendant le deuxième trimestre conformément au règlement de la Ville du Grand Sudbury sur le paiement des dépenses des membres du Conseil municipal et des employés municipaux.) C-7. Rapport Chef des Services d'incendie et paramédicaux, daté du 30 août 2016 portant 59 - 60 sur Compte rendu sur l’examen d’optimalisation des Services d’incendie et des Services paramédicaux. (A TITRE D'INFORMATION)

9 of 106 CONSEIL MUNICIPAL (2016-09-27) (Ce rapport donne un compte rendu au Conseil municipal et à la communauté sur l’examen d’optimalisation des Services d’incendie et des Services paramédicaux, les démarches achevées jusqu’à présent et la nouvelle date pour en faire rapport au Conseil municipal.)

Ordre du jour régulier

QUESTION RAPPORTÉES ET QUESTIONS RENVOYÉES

R-1. Rapport directeur général des Services des biens, aux citoyens et de loisirs, daté du 07 61 - 64 septembre 2016 portant sur Questions de stationnement. (A TITRE D'INFORMATION) (Ce rapport donne au Conseil municipal une liste d’anomalies de stationnement qui se sont produites au fil des ans dans le centre-ville.)

RAPPORTS DES GESTIONNAIRES

R-2. Rapport de la directrice exécutive des Services administratifs / greffière municipale, 65 - 103 daté du 07 septembre 2016 portant sur Nouveau règlement municipal général sur le bruit. (RÉSOLUTION PRÉPARÉE) (Ce rapport résume la démarche de participation de la communauté et demande l’assentiment du Conseil municipal quant au cadre proposé pour le nouveau règlement municipal sur le bruit.) R-3. Rapport de la directrice exécutive des Services administratifs / greffière municipale, 104 - 104 daté du 13 septembre 2016 portant sur (Comité de la planification - démissions. (RÉSOLUTION PRÉPARÉE) (Ce rapport informe le Conseil municipal d’une démission au sein du Comité de la planification.)

RÈGLEMENTS

Les membres du public peuvent consulter les projets de règlement municipal au Bureau de la greffière municipale le jour de la réunion. Les règlements municipaux approuvés sont affichés publiquement avec l'ordre du jour de la réunion le lendemain de leur adoption. Les règlements suivants seront lus et adoptés : 2016-185 Règlement de la Ville du Grand Sudbury pour confirmer les délibérations du Conseil municipal lors de sa réuion tenue le 27 septembre 2016

10 of 106 CONSEIL MUNICIPAL (2016-09-27) 2016-186 Règlement de la Ville du Grand Sudbury fermant une partie de la réserve routière riveraine sur la baie Bowland’s à Skead décrite comme étant la partie 6 du plan 53R-20586 (Ce règlement municipal ferme une partie de la réserve riveraine du chemin Bowland's Bay étant la partie 6 du plan 53R-20586. Bien qu’un règlement municipal ait été adopté en 2006 fermant la réserve riveraine du chemin Bowland's Bay le long de parcelles particulières, notamment le secteur touché par ce nouveau règlement municipal, le Bureau d’enregistrement garanti des droits immobiliers exige à l’heure actuelle qu’on précise les parties concernées d’un plan pour qu’elles soient enregistrables. Ce règlement municipal comprend les renseignements supplémentaires nécessaires.) 2016-187 Règlement de la Ville du Grand Sudbury fermant une partie de la ruelle non ouverte à l'est de l'avenue Melvin, à Sudbury, décrite comme étant une partie de la parcelle numéro 02130-0042 (LT) étant la partie 2 du plan 53R-20708 Recommandation du Comité de planification numéro PL2016-10 (Ce règlement municipal ferme la voie non ouverte à l'est de l'avenue Melvin, à Sudbury. Cette ruelle a été déclarée excédentaire quant aux besoins de la Ville.) 2016-188 Règlement de la Ville du Grand Sudbury autorisant la vente d'une partie de la ruelle non ouverte à l'est de l'avenue Melvin, à Sudbury, décrite comme étant une partie de la parcelle numéro 02130-0042 (LT) étant la partie 2 du plan 53R-20708 Résolution du Comité de planification numéro PL2016-71 2016-189 Règlement de la Ville du Grand Sudbury autorisant l’annulation, la réduction ou le remboursement des impôts fonciers Consulter l’article C-2 (Ce règlement prévoit des rajustements d’impôt en vertu des articles 357 et 358 de la Loi de 2001 sur les municipalités pour les terrains admissibles à l’annulation, à la réduction et au remboursement des impôts fonciers.) 2016-190 Règlement de la Ville du Grand Sudbury modifiant le règlement 2016-145, étant un règlement de la Ville du Grand Sudbury pour l’autorisation, la régulation et la règlementation des véhicules à louer (Ce règlement municipal modificatif reflète des modifications apportées au tableau des compagnies de transport privées pour veiller à ce que les outils de sélection soient équivalents pour les conducteurs affiliés aux compagnies de transport privées et aux chauffeurs de taxi conformément au rapport présenté au Conseil municipal le 22 mars 2016.) 2016-191 Règlement de la Ville du Grand Sudbury autorisant le paiement d’une subvention provenant du fonds de l’initiative communauté en santé, Quartier 4 Consulter l’article C-3 (Ce règlement autorise une subvention financée par l’entremise du fonds de l’initiative communauté en santé du quartier 4.)

11 of 106 CONSEIL MUNICIPAL (2016-09-27) 2016-192 Règlement municipal de la Ville du Grand Sudbury modifiant le règlement municipal 2006-280 étant un règlement municipal portant sur la collecte, l’enlèvement et l’élimination des déchets dans la Ville du Grand Sudbury Résolution du Conseil municipal numéro CC2016-94

ADDENDA

PÉTITIONS CIVIQUES

PÉRIODE DE QUESTIONS ET ANNONCES

AVIS DE MOTIONS

LEVÉE DE LA SÉANCE

12 of 106 CONSEIL MUNICIPAL (2016-09-27)

Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Thursday, Sep 08, 2016 ENG16-16 MR 35 Rehabilitation - Additional Watermain Costs Type: Tenders and Requests for Proposals

Resolution Signed By THAT the City of Greater Sudbury approves $600,000 from the Capital Financing Reserve Fund - Water for the additional scope of work to extend the length of the watermain upgrade to the Report Prepared By limits of road rehabilitation on MR# 35 as part of ENG16-16 as Brad Johns Facilities Engineer outlined in the report dated Thursday September 8, 2016 from Digitally Signed Sep 8, 16 the General Manager of Infrastructure Services. Division Review Mark Frayne Director of Engineering Services Finance Implications Digitally Signed Sep 8, 16 The estimated cost of $600,000 for the additional scope of work Recommended by the Department to upsize the watermain on MR# 35 will be funded from the Tony Cecutti Capital Financing Reserve Fund - Water. General Manager of Infrastructure Services Digitally Signed Sep 9, 16 Recommended by the C.A.O. Background Ed Archer Chief Administrative Officer The MR#35 Road Rehabilitation Project was identified and Digitally Signed Sep 14, 16 approved during the 2016 Capital Budget process. Tendering of the MR#35 Road Rehabilitation Project (ENG16-16) is now being scheduled for this fall to allow completion of the engineering. The road base and grades are being adjusted to address new geotechnical information received in July. The design adjustments will ensure that the future widening can be accommodated without rebuilding the new road at a future date.

As part of the initial scope of ENG16-16 the existing watermain is being upgraded from Notre Dame Street West (Azilda) to Elizabeth Street (Chelmsford. The upgrade is part of a long-range plan to improve the conveyance of water to Azilda and Chelmsford from the Valley water distribution system.

The road rehabilitation schedule is now in conflict with future plans to upgrade the watermain along MR#35 between Elizabeth Street and Berthiaume Street, a distance of approximately1,000 metres. Performing this section of watermain work according to the planned schedule would require the excavation of a small portion of the new road to be constructed within the limits for ENG16-16. By advancing this watermain work now, the city can avoid this relatively small amount but unavoidable reconstruction of a new asset.

13 of 106 Therefore, staff recommends that the project limits of the watermain upgrading be extended from Elizabeth Street to Berthiaume Street at an estimated cost of $600,000 and this scope of work be added to ENG16-16.

With Council's approval, funding for the additional scope will be drawn from the Capital Financing Reserve Fund - Water.

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Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Thursday, Aug 18, 2016 Tax Adjustments Under Sections 357 and 358 of the Municipal Act Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury strikes the amount of $79,309.50 from the tax roll as outlined in the report dated Thursday August 18, 2016 from the Acting Chief Financial Report Prepared By Officer/City Treasurer. Tony Derro Manager of Taxation Digitally Signed Aug 18, 16 Finance Implications Recommended by the Department Ed Stankiewicz Of the total taxes to be struck from the tax roll, the City's portion Acting Chief Financial Officer/City is $58,282.18. This amount as well as previous amounts struck Treasurer from the roll for 2015 and 2016 are within the budget amount for Digitally Signed Sep 13, 16 tax write offs. Recommended by the C.A.O. Ed Archer Chief Administrative Officer Digitally Signed Sep 13, 16 Background

Sections 357 and 358 of the Municipal Act provide the authority for the cancellation, reduction or refund of realty taxes.

Section 357

Section 357 authorizes the cancellation, reduction or refund of realty taxes in the current year for such reasons as change in rate of taxation, change in tax status, fire/demolition or gross error. Section 357 applications are verified by the Municipal Property Assessment Corporation and processed by the municipality.

Section 358

Section 358 of the Municipal Act authorizes the reduction of realty taxes for clerical errors such as errors in key punching, transposition of figures or mathematical calculations. Such errors occur with the preparation of the assessment roll and are confirmed by the Municipal Property Assessment Corporation prior to the tax adjustment by the municipality. Section 358 applications are limited to the two (2) taxation years prior to the year in which the error(s) was made. The Treasurer's recommendations for the cancellation, reduction or refund of realty taxes under the Municipal Act are presented to Council for approval. Attached for Council's information and action is Schedule A, summarizing the tax adjustments by authority, reason and amount. 15 of 106 Schedule A, summarizing the tax adjustments by authority, reason and amount. The Municipal Act provides for a notification/appeal process for property owners that have applied for a tax adjustment. Notices were sent to property owners on or before August 2, 2016 and all queries/concerns were addressed by the Tax Department and none of the applicants have requested an appearance before the Hearing Committee of Council.

16 of 106 SCHEDULE 'A' APPLICATIONS TO CITY COUNCIL FOR TAX ADJUSTMENTS UNDER SECTIONS 357/358 OF THE MUNICIPAL ACT September 27, 2016

Reason for Adjustment Applications Municipal Portion Education Portion BIA

Fire or Demolition 24 $ 49,202.54 $ 16,984.38 $ -

Class Change 10 $ 7,914.86 $ 3,860.58 $ -

Gross or Manifest Error 0 $ - $ - $ -

Exempt 4 $ - $ - $ -

TOTAL: 38 $ 57,117.40 $ 20,844.96 $ -

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Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Wednesday, Sep 07, Healthy Community Initiative Fund Requests for 2016 Approval Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury grants approval for the following Healthy Community Initiative Fund project identified for: Report Prepared By Ward 4: $1,800.00 donation to Donovan Elm West Community Chris Gore Action Network for the network’s Family Fun Day event. This is Manager of Community Partnerships an annual event that is held to engage all residents from the area Digitally Signed Sep 7, 16 in recognizing all the volunteer work done to beautify the area. Division Review The event is free of charge and will host a corn roast, barbecue, Tyler Campbell Director of Leisure Services games, activities and entertainment to be enjoyed by all; Digitally Signed Sep 7, 16 AND THAT any necessary by-law be presented. Recommended by the Department Catherine Matheson General Manager of Community Development Background Digitally Signed Sep 9, 16 Recommended by the C.A.O. On March 8, 2016 Council approved the application process for Ed Archer the Healthy Community Initiative (HCI) Funds to be administered Chief Administrative Officer Digitally Signed Sep 13, 16 by the General Manager of Community Development. The By-Law (By- Law 2016-18) governing the administration for the HCI Funds required that staff bring forward for Council’s approval all Grant requests which meet HCI criteria but exceed $1,000.00 and all Capital requests which meet HCI criteria but exceed $10,000.00. This report identifies all Grant and Capital applications within these categories which meet these criteria and are being recommended for approval. The report includes a table outlining the starting balances in the Capital and Grant accounts for each Ward and the balances remaining by Ward should the recommended projects be approved. Applications for Grant requests of less than $1,000.00 and Capital requests for less than $10,000.00 which comply with the HCI Fund criteria are approved by the General Manager of Community Development. By-Law 2016-18 requires that staff report to Council on a semi-annual basis to notify Council of successful applicants. A report to Council in the fall of 2016 will outline the allocation of funds to these requests.

18 of 106 Appendix A - Healthy Community Initiative Fund Financials - September 27, 2016 Council Meeting

Healthy Community Initiative Fund (HCI) For the period ending August 29, 2016 Schedule 1.1 - Capital

End Balance After Uncommitted Approved by Approval by Council Proposed Approval End Balance Capital Approval by Funds May 2016 Leisure Services August 9, 2016 by Council After Resolution Leisure

Ward 1 $ 85,836.12 $ - $ 85,836.12 $ - $ 85,836.12 Ward 2 $ 88,678.98 $ - $ 88,678.98 $ - $ 88,678.98 Ward 3 $ 71,039.30 $ 3,500.00 $ 67,539.30 $ - $ 67,539.30 Ward 4 $ 53,219.66 $ - $ 53,219.66 $ 25,000.00 $ 28,219.66 Ward 5 $ 39,046.91 $ 39,046.91 $ 39,046.91 $ - Ward 6 $ 37,553.20 $ - $ 37,553.20 $ 20,000.00 $ 17,553.20 Ward 7 $ 82,110.33 $ 3,700.00 $ 78,410.33 $ 37,500.00 $ 40,910.33 Ward 8 $ 86,321.91 $ - $ 86,321.91 $ - $ 86,321.91 Ward 9 $ 88,093.69 $ 1,600.00 $ 86,493.69 $ - $ 86,493.69 Ward 10 $ 87,541.71 $ - $ 87,541.71 $ 77,500.00 $ 10,041.71 Ward 11 $ 86,449.45 $ 3,500.00 $ 82,949.45 $ - $ 82,949.45 Ward 12 $ 72,770.81 $ - $ 72,770.81 $ 72,000.00 $ 770.81

Schedule 1.2 - Grants

End Balance After Uncommitted Approved by Approval by Council Proposed Approval End Balance Grant Approval by Funds May 2016 Leisure Services August 9, 2016 by Council After Resolution Leisure

Ward 1 $ 12,500.00 $ 1,219.50 $ 11,280.50 $ 300.00 $ 10,980.50 Ward 2 $ 12,500.00 $ 2,610.50 $ 9,889.50 $ 3,800.00 $ 6,089.50 Ward 3 $ 12,500.00 $ 1,119.50 $ 11,380.50 $ 5,300.00 $ 6,080.50 Ward 4 $ 12,500.00 $ 1,119.50 $ 11,380.50 $ 1,800.00 $ 1,800.00 $ 7,780.50 Ward 5 $ 12,500.00 $ 2,119.50 $ 10,380.50 $ 3,300.00 $ 7,080.50 Ward 6 $ 12,500.00 $ 119.50 $ 12,380.50 $ 1,300.00 $ 11,080.50 Ward 7 $ 12,500.00 $ 2,419.50 $ 10,080.50 $ 2,800.00 $ 7,280.50 Ward 8 $ 12,500.00 $ 119.50 $ 12,380.50 $ 4,544.38 $ 7,836.12 Ward 9 $ 12,500.00 $ 1,919.50 $ 10,580.50 $ 300.00 $ 10,280.50 Ward 10 $ 12,500.00 $ 2,494.50 $ 10,005.50 $ 9,800.00 $ 205.50 Ward 11 $ 12,500.00 $ 1,069.50 $ 11,430.50 $ 2,300.00 $ 9,130.50 Ward 12 $ 12,500.00 $ 1,119.50 $ 11,380.50 $ 5,900.00 $ 5,480.50

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Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Monday, Sep 12, 2016 Administrative Corrections to the Minutes of the July 12, 2016 Nominating Committee Meeting Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury adopts the administrative corrections to page 1 of the Nominating Committee minutes of the July 12, 2016 meeting, as outlined in the report dated Report Prepared By September 12, 2016 from the Executive Director, Administrative April Antoniazzi Clerk's Services Assistant Services/City Clerk. Digitally Signed Sep 13, 16 Division Review Brigitte Sobush Deputy City Clerk Background: Digitally Signed Sep 13, 16 The Nominating Committee meeting minutes of July 12, 2016 Recommended by the Department were adopted by City Council on August 9, 2016. Caroline Hallsworth Executive Director, Administrative When the Nominating minutes were prepared Item R-1 was Services/City Clerk Digitally Signed Sep 13, 16 inputted incorrectly. Recommended by the C.A.O. The incorrect minutes show as follows: Ed Archer Chief Administrative Officer Report dated June 6, 2016 from the Executive Director, Digitally Signed Sep 13, 16 Administrative Services/City Clerk regarding appointment to Municipal Heritage Advisory Panel. The revised minutes will reflect the correct information as follows: Report dated June 22, 2016 from the Executive Director, Administrative Services/City Clerk regarding Appointment to Sudbury and District Board of Health. The revised page 1 is attached, which corrects the administrative error.

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Location: Council Chamber, Tom Davies Square Minutes Commencement: 10:02 AM For the Nominating Committee Meeting Adjournment: 10:07 AM held Tuesday, July 12, 2016

Deputy Mayor Sizer, In the Chair

Present Councillors Signoretti, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, McIntosh, Cormier, Reynolds, Landry-Altmann

City Officials Tony Cecutti, General Manager of Infrastructure Services; Ron Henderson, General Manager of Assets, Fleet, Citizen and Leisure Services; Rob Blackwell, General Manager of Health and Social Services; Brigitte Sobush, Deputy City Clerk; Christine Hodgins, Legislative Compliance Coordinator; April Antoniazzi, Clerk's Services Assistant

Declarations of Pecuniary Interests and the general nature thereof

None declared

Managers’ Reports

R-1 Appointment to Sudbury and District Board of Health Report dated June 22, 2016 from the Executive Director, Administrative Services/City Clerk regarding Appointment to Sudbury and District Board of Health. Following a simultaneous written recorded vote, the following resolution was presented: NC2016-20 Kirwan/Cormier: THAT the City of Greater Sudbury appoints Magan Bailey to the Sudbury & District Board of Health as a citizen representative, for the term of Council. CARRIED

Adjournment Cormier/Kirwan: THAT this meeting does now adjourn. Time: 10:07 a.m. CARRIED

21 of 106 NOMINATING COMMITTEE - 2016-07-12 - Page 1 of 2

Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Friday, Sep 16, 2016 Free Senior Transit on Mondays Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury approves the extension of the Free Transit for Seniors on Monday's initiative until a decision is made about the program's future during the 2017 budget Recommended by the Department deliberations as outlined in the report dated September 16, 2016 Ron Henderson General Manager of Assets, Transit from the General Manager of Assets, Transit and Fleet. and Fleet Digitally Signed Sep 16, 16 Finance Implications Recommended by the C.A.O. Ed Archer If approved, there will be no impact on the 2016 operating Chief Administrative Officer budget. Digitally Signed Sep 16, 16

Background

Free Transit for Seniors on Monday The purpose of this report is to request an extension for the "Free Transit for Seniors on Monday" pilot until a business case can be brought forward to Council during the upcoming 2017 Budget. The program started March 1st and was scheduled to end August 31, 2016. During the trial period, approximately 16,500 conventional rides were recorded. The first three months averaged 2,300 rides per month, and the last three months 3,200 rides per month. With these statistics, staff has established that we are still within our budget allocation of $50,000. This gives flexibility to extend the program without impacting the 2016 Budget. Performance of this program is based on ridership which as noted above, has increased in the past 3 months. It is difficult to compare to past years as the age of a senior changed from 55 to 65 in 2016. In order to provide Council the best information possible regarding the future of this program, transit staff will prepare a business case which will be presented to Council during 2017 budget deliberation. At this time, Council will be given the opportunity to review the program's results, and give direction to staff regarding the programs future.

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Presented To: City Council For Information Only Presented: Tuesday, Sep 27, 2016 Report Date Thursday, Aug 25, 2016 2016 Second Quarter Statement of Council Expenses Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Christina Dempsey BACKGROUND Co-ordinator of Accounting Digitally Signed Aug 25, 16 Attached is second quarter Statement of Council Division Review Expenses for the period January 1, 2016 to June 30, 2016. Lorraine Laplante Manager of Accounting In accordance with the City's by-law on Transparency and Digitally Signed Aug 26, 16 Accountability and the Payment of Expenses for Members of Recommended by the Department Council and Municipal Employees by-law, the City of Greater Ed Stankiewicz Acting Chief Financial Officer/City Sudbury discloses an itemized statement of Council expenses on Treasurer a quarterly and annual basis. Digitally Signed Sep 13, 16 Recommended by the C.A.O. Each Councillor has an Office expense budget of $10,489 to pay Ed Archer for expenses that are eligible under Schedule B of the Payment Chief Administrative Officer of Expenses for Members of Council and Municipal Employees Digitally Signed Sep 13, 16 by-law. The Mayor has an annual operating budget. Also disclosed are Council Memberships and Travel expenses as well as Council expenses. Expenses disclosed relate to non-salary expenditures from these budgets.

The Statement of Council Expenses discloses the total transactions by Members of Council. The appendices disclose the details of each transaction including payee, date paid, amount, general description and name of benefitting organization if applicable.

23 of 106 Statement of Council Expenses For the period ending, June 30, 2016 Annual Actual Remaining Description Budget Expenses Budget

Office of the Mayor 613,739 263,915 349,824 Schedule 1 Council Expenses 1,046,537 491,939 554,598 Schedule 2 Council Memberships and Travel 73,596 65,031 8,565 Schedule 3

Net Total 1,733,872 820,885 912,987

Council Expenses are reported as per By‐Law 2016‐16F, Payment of Expenses for Members of Council and Municipal Employees

24 of 106 Page 1 of 35 Schedule 1 Statement of Council Expenses Office of the Mayor For the period ending, June 30, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Salaries and Benefits 507,241 213,372 293,869 (1) Translation Costs 5,000 575 4,425 Appendix 1A Office Expense 14,203 2,331 11,872 Appendix 1B Public Relations 16,155 1,653 14,502 Appendix 1C Corporate Marketing ‐ 115 (115) (2) Appendix 1D Advertising ‐ 442 (442) (2) Appendix 1E Cellular Services 3,265 1,045 2,221 Appendix 1F Purchased Services ‐ 6,664 (6,664) (3) Appendix 1G Travel 20,259 11,410 8,849 Appendix 1H Professional Development and Training ‐ 2,500 (2,500) (4) Appendix 1I Internal Recoveries ‐ Program Support 47,616 23,808 23,808 Net Total 613,739 263,915 349,824

(1) Salaries and benefits are costs relating to the Mayor and support staff. This expense includes the salary, fringe benefits and car allowance for the Mayor. The amount noted above includes $4,200 for the Mayor's car allowance.

(2) Budget dollars from Public Relations will cover the expenditure (3) A vacancy in the Mayor's office was being temporarily filled by a staffing agency. Budget dollars from Salaries and Benefits will cover the expenditure. (4) Budget dollars from Travel will cover the expenditure Internal recoveries includes costs associated for Accounts Payable, Accounts Receivable, Information Technology, Human Resources, Payroll, Budget and the Mailroom.

25 of 106 Page 2 of 35 Schedule 2 Statement of Council Expenses Council Expenses For the period ending, June 30, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Salaries and Benefits 738,222 362,887 375,335 (1) Schedule 4 Office Expense 5,000 685 4,315 Appendix 2M Cellular Services 11,020 3,653 7,367 Schedule 4 & Appendix 2N Internal Recoveries ‐ Program Support 171,005 85,503 85,502 (2)

Councillors office expense Ward 1 Mark Signoretti 10,489 2,623 7,866 Appendix 2A Ward 2 Michael Vagnini 10,489 3,872 6,617 Appendix 2B Ward 3 Gerry Montpellier 10,489 1,037 9,452 Appendix 2C Ward 4 Evelyn Dutrisac 10,489 1,682 8,807 Appendix 2D Ward 5 Robert Kirwan 10,489 6,466 4,023 Appendix 2E Ward 6 Rene Lapierre 10,489 4,335 6,154 Appendix 2F Ward 7 Mike Jakubo 10,489 4,410 6,079 Appendix 2G Ward 8Al Sizer 10,489 5,929 4,560 Appendix 2H Ward 9 Deb McIntosh 10,489 2,672 7,817 Appendix 2I Ward 10 Fern Cormier 10,489 1,267 9,223 Appendix 2J Ward 11 Lynne Reynolds 10,489 2,478 8,011 Appendix 2K Ward 12 Joscelyne Landry‐Altmann 10,489 2,441 8,048 Appendix 2L

Net Total 1,051,115 491,939 533,894

(1) Salaries and benefits are costs relating to Councillors and support staff. This expense includes the salary, fringe benefits and mileage of the Councillors. Mileage by Councillor is disclosed on Schedule 4.

(2) Internal recoveries includes costs associated for Accounts Payable, Accounts Receivable, Information Technology, Human Resources, Payroll, Budget and the Mailroom. 26 of 106 Page 3 of 35 Schedule 3 Statement of Council Expenses Council Memberships and Travel For the period ending, June 30, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Association Dues 54,345 55,389 (1,044) (1) Appendix 3A Corporate Council Travel 16,100 8,076 8,024 (2) Appendix 3B Insurance 3,151 1,565 1,586 (3)

Net Total 73,596 65,031 8,565

For Association Dues and Corporate Council Travel see attached Appendices for additional details provided as per the requirements of By‐Law 2016‐16F, Payment of Expenses for Members of Council

(1) General Association Dues are for City membership fees and association dues that have been approved by resolution of Council.

(2) Corporate Council Travel is for a Member of Council that has been nominated or endorsed by resolution of Council to sit on an association or organization's Board that is related to the Municipality and that meets away from our community. (3) Insurance costs for all of Council includes Council Accident Policy, Out of Province Medical and a portion of general liability.

27 of 106 Page 4 of 35 Schedule 4 Statement of Council Expenses Mileage and Cell Phones For the period ending, June 30, 2016 Cell Mileage phones

Ward 1 Mark Signoretti ‐ 251.80 Ward 2 Michael Vagnini ‐ 246.17 Ward 3 Gerry Montpellier 2,723.52 126.48 Ward 4 Evelyn Dutrisac 709.44 338.61 Ward 5 Robert Kirwan 2,624.16 225.44 Ward 6 Rene Lapierre 811.68 904.37 Ward 7 Mike Jakubo 1,061.28 230.55 Ward 8Al Sizer 535.68 378.54 Ward 9 Deb McIntosh 893.76 270.33 Ward 10 Fern Cormier ‐ 305.26 Ward 11 Lynne Reynolds 403.20 155.88 Ward 12 Joscelyne Landry‐Altmann 135.36 219.16

Net Total 9,898.08 3,652.59 Appendix 2N

Mileage by Councillor is included in Salaries and Benefits on Schedule 2.

28 of 106 Page 5 of 35 Appendix 1A Office of the Mayor Translation Costs For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 29-Feb-16 74.19 LES TRADUCTIONS GHP TRANSLATION SERVICES Translation - Letter to the editor 29-Feb-16 50.09 MOTS POUR MAUX INC Translation - Feb heart month 16-Mar-16 96.82 NORMAND RENAUD Translation - CGS fact sheet 221.10 January - March Quarter Translation - 100th Anniversary Easter Rising, National Volunteer 9-May-16 159.39 LES TRADUCTIONS GHP TRANSLATION SERVICES Week, 2016 Mayor's Celebration of the Arts Translation - Huntington Disease May 2016, Cruising for Organ Donors and Rich Griffin Day proclamation, Bike Bike proclamation, 30-Jun-16 194.22 LES TRADUCTIONS GHP TRANSLATION SERVICES IMPACT 321 memorial month proclamation, National Blood Donor week 353.61 April - June Quarter 574.71 YTD Totals as per GL

29 of 106 Page 6 of 35 Appendix 1B Office of the Mayor Office Expenses For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 26.77 CGS - PARKING Parking Office Mayor Jan 31-Mar-16 43.14 CGS - PARKING Parking Office Mayor Feb 31-Mar-16 123.01 CGS - PARKING TDS Jan parking space 31-Mar-16 123.01 CGS - PARKING TDS Feb parking space 31-Mar-16 123.01 CGS - PARKING TDS Mar parking space 31-Mar-16 26.55 CGS - PARKING Parking Office Mayor Mar 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 716.49 January - March Quarter

30-Apr-16 49.15 DIGITAL NEWSPAPER Reallocated from travel expense Newspaper 30-Apr-16 35.09 CORPORATE EXPRESS Office supplies 30-Apr-16 60.80 CORPORATE EXPRESS Office supplies Parking at Laurentian University, Sudbury Protocol Planning Committee meeting, Apr 4. R. 30-Apr-16 3.60 PRECISE PARKLINK INC Humeniuk attended on behalf of the Mayor's office 30-Apr-16 (0.06) PETTY CASH Petty Cash 29-Apr-16 10.25 PETTY CASH Petty Cash 29-Apr-16 286.29 PETTY CASH Petty Cash 29-Apr-16 71.53 PETTY CASH Petty Cash 29-Apr-16 30.53 NORTHERN BUSINESS SOLUTIONS Office supplies 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 13-May-16 123.01 CGS - PARKING TDS Apr Parking Space 13-May-16 123.01 CGS - PARKING TDS May parking space 13-May-16 97.57 CGS - PARKING Parking Office Mayor Apr 31-May-16 31.19 CGS - PARKING Parking Office Mayor May 28-May-16 26.35 CORPORATE EXPRESS Office supplies Parking at Laurentian University, Sudbury Protocol Planning Committee meeting, Apr 18 R. 28-May-16 3.60 PRECISE PARKLINK INC Humeniuk attended on behalf of the Mayor's office 31-May-16 88.00 CGS May Phone and Internet Allowance 30-Jun-16 123.01 CGS - PARKING TDS Jun parking space 30-Jun-16 35.18 CGS - PARKING Parking Office Mayor June 30 of 106 Page 7 of 35 Appendix 1B Office of the Mayor Office Expenses For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 13-Jun-16 13.02 CORPORATE EXPRESS Office supplies 13-Jun-16 32.29 CORPORATE EXPRESS Office supplies 13-Jun-16 96.01 CORPORATE EXPRESS Office supplies 13-Jun-16 62.02 P and M'S KOUZZINA Meeting expense 13-Jun-16 37.47 ROSY'S CORNER RESTAURANT Meeting expense 30-Jun-16 88.00 CGS June Phone and Internet Allowance 1,614.91 April - June Quarter 2,331.40 YTD Totals as per GL

31 of 106 Page 8 of 35 Appendix 1C Office of the Mayor Public Relations For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 31-Mar-16 194.51 ITALIAN CLUB OF COPPER CLIFF Meeting expense to be reallocated to office expense account Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, 31-Mar-16 91.58 GREATER SUDBURY CHAMBER OF COMMERCE Feb 29 286.09 January - March Quarter

27-Apr-16 90.06 ROSERY FLORIST Floral Tribute - 100th Birthday from the Mayor and Members of City Council 27-Apr-16 90.06 ROSERY FLORIST Floral Tribute - 100th Birthday from the Mayor and Members of City Council 27-Apr-16 90.06 ROSERY FLORIST Floral Tribute - 100th Birthday from the Mayor and Members of City Council 27-Apr-16 90.06 ROSERY FLORIST Floral Tribute - 100th Birthday from the Mayor and Members of City Council 27-Apr-16 90.06 ROSERY FLORIST Floral Tribute - 100th Birthday from the Mayor and Members of City Council 11-Apr-16 225.44 THE FRAME MAKER Gift to Prime Minister Justin Trudeau during his visit to Sudbury, Apr 7

6-May-16 85.00 FURLANI MYRNA Registry book calligraphy Prime Minister Justin Trudeau's visit to Sudbury, Apr 7

6-May-16 63.75 FURLANI MYRNA Registry book calligraphy Prime Minister Justin Trudeau's visit to Sudbury, Apr 7

9-May-16 101.76 LOUGHEED'S LIMITED Floral Tribute - Sympathy from the Mayor and Members of City Council Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon 9-May-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE with Marc Serre MP Nickel Belt, and Paul Lefebvre MP Sudbury, Apr 5 Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon 9-May-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE with Marc Serre MP Nickel Belt, and Paul Lefebvre MP Sudbury, Apr 5 30-May-16 81.41 LOUGHEED'S LIMITED Floral Tribute - Sympathy from the Mayor and Members of City Council 30-Jun-16 101.76 ROSERY FLORIST Floral Tribute - Sympathy from the Mayor and Members of City Council 30-Jun-16 90.06 ROSERY FLORIST Floral Tribute - Sympathy from the Mayor and Members of City Council 30-Jun-16 76.22 ZANETTE MELISSA Pens to give to dignitaries in London England 1,367.28 April - June Quarter 1,653.37 YTD Totals as per GL

32 of 106 Page 9 of 35 Appendix 1D Office of the Mayor Corporate Marketing For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference

- January - March Quarter 9-May-16 115.04 PETE'S RENTALL LTD Refreshments for the Prime Minister Justin Trudeau's visit to Sudbury, Apr 7 115.04 April - June Quarter

115.04 YTD Totals as per GL

33 of 106 Page 10 of 35 Appendix 1E Office of the Mayor Advertising For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference

- January - March Quarter 20-Apr-16 218.78 SUN MEDIA CORPORATION 2015 Ad for Seasons Greetings 30-Jun-16 223.47 LE VOYAGEUR Ad for Saint Jean Baptiste 442.25 April - June Quarter

442.25 YTD Totals as per GL

34 of 106 Page 11 of 35 Appendix 1F Office of the Mayor Cellular services For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 21-Jan-16 199.63 BELL MOBILITY Jan Stmt - cellular bill 19-Feb-16 154.53 BELL MOBILITY Feb Stmt - cellular bill 21-Mar-16 165.54 BELL MOBILITY Mar Stmt - cellular bill 519.70 January - March Quarter

11-Apr-16 190.52 BELL MOBILITY Apr Stmt - cellular bill 17-May-16 187.26 BELL MOBILITY May Stmt - cellular bill 30-Jun-16 147.02 BELL MOBILITY June Stmt - cellular bill 524.80 April - June Quarter 1,044.50 YTD Totals as per GL

348.48 Mayor Brian Bigger 696.02 Staff 1,044.50

35 of 106 Page 12 of 35 Appendix 1G Office of the Mayor Purchased Services For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 17-Mar-16 2,966.75 WORKFORCE INC Administrative assistant 2,966.75 January - March Quarter 26-Apr-16 2,347.43 WORKFORCE INC Administrative assistant 26-Apr-16 1,349.49 WORKFORCE INC Administrative assistant 3,696.92 April - June Quarter 6,663.67 YTD Totals as per GL

36 of 106 Page 13 of 35 Appendix 1H Office of the Mayor Travel For the period ending, June 30, 2016 Note / Date Amount Payee Description Attendee(s) Reference 12-Feb-16 183.17 CAESARS WINDSOR LODGING Hotel confirmation deposit for AMO AGM and Annual Conference Aug 14-17, W M. Zanette

Transportation costs for AMO Board of Directors meeting Jan 28-29, Toronto, 12-Feb-16 11.25 CO-OP CABS Mayor ON. Expense to be reallocated to the Council travel expense account (1)

12-Feb-16 49.15 DIGITAL NEWSPAPER Newspaper to be reallocated to office expense account (3) Registration fees for 2016 ROMA/OGRA Combined Conference Feb 21-23, 12-Feb-16 666.53 ONTARIO GOOD ROADS ASSOC Mayor Toronto, ON Registration fees for 2016 ROMA/OGRA Combined Conference Feb 22-23, 12-Feb-16 666.53 ONTARIO GOOD ROADS ASSOC M. Zanette Toronto, ON Flight for AMO Board of Directors meeting Jan 28-29, Toronto, ON. Expense 12-Feb-16 330.97 PORTER AIR Mayor to be reallocated to the Council travel expense account (1) Flight to Toronto for 2016 ROMA/OGRA Combined Conference Feb 22-23, 12-Feb-16 99.85 PORTER AIR M. Zanette Toronto, ON

Flight rescheduled for AMO Board of Directors meeting Jan 28-29, Toronto, 12-Feb-16 199.45 PORTER AIR Mayor ON. Expense to be reallocated to the Council travel expense account (1)

Flight to Toronto for 2016 ROMA/OGRA Combined Conference Feb 21-23, 11-Mar-16 262.66 AIR CANADA Mayor Toronto, ON Transportation costs to 2016 ROMA/OGRA Combined Conference Feb 21-23, 11-Mar-16 9.45 AKREM TAXI Mayor Toronto, ON Parking for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, 11-Mar-16 23.41 CGS-AIRPORT Mayor ON Meeting expense during the Prospectors and Developers Association of 11-Mar-16 23.57 INTERCONTINENTAL TORONTO Canada Convention Mar 4-8 , Toronto, ON. Expense to be reallocated to Mayor (2) GSDC as they relate to Economic Development Flight to Sudbury for 2016 ROMA/OGRA Combined Conference Feb 21-23, 11-Mar-16 376.24 PORTER AIR Mayor & M. Zanette Toronto, ON Baggage fee for 2016 ROMA/OGRA Combined Conference Feb 22-23, 11-Mar-16 27.98 PORTER AIR M. Zanette Toronto, ON Flight to Toronto for Prospectors and Developers Association of Canada 11-Mar-16 357.82 PORTER AIR M. Zanette Convention Mar 4-8 Flight cost to Sudbury for the Mayor and M. Zanette, Prospectors and Developers Association of Canada Convention Mar 4-8 , Toronto, ON. 11-Mar-16 571.14 PORTER AIR Mayor & M. Zanette $285.57 for the Mayor to be reallocated to GSDC as they relate to Economic (2) Development Hotel room for 2016 ROMA/OGRA Combined Conference Feb 22-23, Toronto, 11-Mar-16 207.88 SHERATON M. Zanette ON Hotel room for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, 11-Mar-16 415.76 SHERATON Mayor ON Hotel room for Prospectors and Developers Association of Canada Convention 11-Mar-16 729.43 THE STRATHCONA HOTEL M. Zanette Mar 4-8 Hotel room for the Prospectors and Developers Association of Canada 11-Mar-16 789.77 THE STRATHCONA HOTEL Convention Mar 4-8 , Toronto, ON. Expense to be reallocated to GSDC as Mayor (2) they relate to Economic Development 37 of 106 Page 14 of 35 Appendix 1H Office of the Mayor Travel For the period ending, June 30, 2016 Note / Date Amount Payee Description Attendee(s) Reference Transportation costs for 2016 ROMA/OGRA Combined Conference Feb 21-23, 11-Mar-16 24.77 UP EXPRESS PEARSON TVM Mayor Toronto, ON 6,026.78 January - March Quarter 30-Apr-16 (49.15) DIGITAL NEWSPAPER Reallocation of newspaper to office expense account (3)

Reallocation of travel expenses to attend the AMO Board of Directors meeting 30-Apr-16 (541.67) CGS - CORP TRAVEL Jan 28-29, Toronto, ON, to the Council travel expense account (1)

Transfer costs to GSDC as they relate to Economic Development. Prospectors 30-Apr-16 (1,098.91) CGS - GSDC and Developers Association of Canada Convention Mar 4-8, Toronto, ON (2)

26-Apr-16 98.00 ZANETTE MELISSA Large Urban Mayors travel claim Apr 13-14, Ottawa M. Zanette 2016 ROMA/OGRA Combined Conference travel claim Feb 22-23, Toronto, 26-Apr-16 98.90 ZANETTE MELISSA M. Zanette ON 2016 ROMA/OGRA Combined Conference travel claim Feb 21-23, Toronto, 26-Apr-16 216.86 BIGGER BRIAN Mayor ON Prospectors and Developers Association of Canada Convention travel claim 29-Apr-16 255.88 ZANETTE MELISSA M. Zanette Mar 4-8, Toronto, ON Non refundable hotel confirmation deposit for Deputy Mayor J Landry-Altmann. BLUE MOUNTAIN RESORTS 31-May-16 211.74 Pro Educational Forum and Trade Show Apr 5-8, Collingwood, ON. Deputy J. Landry-Altmann LODGE Mayor had to cancel attendance. Registration for Deputy Mayor J Landry-Altmann. Pro Educational Forum and 31-May-16 329.70 PARKS AND RECREATION ONT Trade Show Apr 5-8, Collingwood, ON. Deputy Mayor had to cancel J. Landry-Altmann attendance. Registration refund for Deputy Mayor J Landry-Altmann. Pro Educational 31-May-16 (164.84) PARKS AND RECREATION ONT Forum and Trade Show Apr 5-8, Collingwood. Deputy Mayor had to cancel J. Landry-Altmann attendance.

10-May-16 36.29 BIGGER BRIAN Mayors and Regional Chairs of Ontario travel claim May 5-6, Toronto, ON Mayor

28-May-16 399.02 AIR CANADA Flight to Ottawa for Large Urban Mayors Apr 13-14, Ottawa, ON M. Zanette 28-May-16 741.07 AIR CANADA Flight for Mayors and Regional Chairs of Ontario May 5-6, Toronto, ON Mayor 28-May-16 46.83 CGS-AIRPORT Parking costs for Large Urban Mayors Apr 13-14, Ottawa, ON M. Zanette 28-May-16 361.56 CINEFEST SUDBURY Tickets to Toronto Celebrates Sudbury event Jun 9, Toronto, ON Mayor & M. Zanette (3) Transporation costs for Mayors and Regional Chairs of Ontario May 5-6, 28-May-16 41.43 LIMOUSINE SERVICE Mayor Toronto, ON Transporation costs for Mayors and Regional Chairs of Ontario May 5-6, 28-May-16 41.43 LIMOUSINE SERVICE Mayor Toronto, ON

38 of 106 Page 15 of 35 Appendix 1H Office of the Mayor Travel For the period ending, June 30, 2016 Note / Date Amount Payee Description Attendee(s) Reference 28-May-16 368.00 PORTER AIR Flight to Toronto, Large Urban Mayors Apr 13-14, Ottawa, ON M. Zanette

28-May-16 319.53 SHERATON Hotel room for Mayors and Regional Chairs of Ontario May 5-6, Toronto, ON Mayor

28-May-16 271.47 WESTIN HOTELS Hotel room for Large Urban Mayors Apr 13-14, Toronto, ON M. Zanette 10-Jun-16 98.90 BIGGER BRIAN Meetings with Ministers' Staff travel claim May 19-20, Ottawa, ON Mayor Northern Ontario Large Urban Mayor's meeting travel claim June 15, North 16-Jun-16 110.63 BIGGER BRIAN Mayor Bay, ON 16-Jun-16 132.20 ZANETTE MELISSA Meetings with Ministers' Staff travel claim May 19-20, Ottawa, ON M. Zanette 20-Jun-16 58.53 BIGGER BRIAN Toronto Celebrates Sudbury event travel claim Jun 9, Toronto, ON Mayor 21-Jun-16 396.59 ZANETTE MELISSA Toronto Celebrates Sudbury event travel claim Jun 9, Toronto, ON M. Zanette 13-Jun-16 15.26 AIR CANADA Flight for Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor 13-Jun-16 746.16 AIR CANADA Flight for Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor

13-Jun-16 409.20 AIR CANADA Flight to Ottawa for Meetings with Ministers' Staff May 19-20, Ottawa, ON M. Zanette

13-Jun-16 788.64 AMO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON M. Zanette

13-Jun-16 28.67 BLUE LINE TAXI Transportation costs to Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor

13-Jun-16 7.34 BLUE LINE TAXI Transportation costs to Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor

13-Jun-16 23.41 CGS-AIRPORT Parking costs for Meetings with Ministers' Staff May 19-20, Ottawa, ON M. Zanette

Refund for tickets paid, should be complimentary for the Toronto Celebrates 13-Jun-16 (360.21) CINEFEST:THE FILM FEST Mayor & M. Zanette Sudbury event Jun 9, Toronto, ON (3)

13-Jun-16 29.64 MOUNIR HANNA/OTTAWA TAXI Transportation costs to Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor

13-Jun-16 164.56 NOVOTEL OTTAWA Hotel room for Meetings with Ministers' Staff May 19-20, Ottawa, ON Mayor 13-Jun-16 164.56 NOVOTEL OTTAWA Hotel room for Meetings with Ministers' Staff May 19-20, Ottawa, ON M. Zanette

13-Jun-16 340.00 PORTER AIR Flight to Sudbury for Meetings with Ministers' Staff May 19-20, Ottawa, ON M. Zanette

13-Jun-16 246.38 PORTER AIR Flight to Sudbury for Toronto Celebrates Sudbury event Jun 9, Toronto, ON Mayor 5,383.60 April - June Quarter

11,410.38 YTD Totals as per GL

4,494.05 Mayor Brian Bigger 376.60 Deputy Mayor J. Landry-Altmann 6,539.73 Staff 11,410.38 39 of 106 Page 16 of 35 Appendix 1I Office of the Mayor Professional Development and Training For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 26-Jan-16 2,500.00 THE CITY OF BARRIE Membership fees to the Large Urban Mayors' Caucus 2,500.00 January - March Quarter

- April - June Quarter 2,500.00 YTD Totals as per GL

40 of 106 Page 17 of 35 Appendix 2A Ward 1: Mark Signoretti Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 251.00 January - March Quarter

30-Apr-16 385.07 SIGNORETTI MARK Event Centre Tours travel claim Apr 7-9, London,Sarnia, ON

21-Apr-16 500.00 SCIENCE NORTH Tickets to Fully Indulge Your Senses Gala, Apr 9 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance

31-May-16 55.34 SIGNORETTI MARK Share of fuel costs, Event Centre Tours travel claim Apr 7-9, London, Sarnia, ON

10-May-16 108.88 SIGNORETTI MARK Delivery of flyers for notice of meeting 18-May-16 296.00 RICH GRIFFIN #1SAVES8 CAMPAIGN Tickets to Griff's Anatomy Gala, May 14 19-May-16 286.66 SIGNORETTI MARK Meridian Centre Tour travel claim May 6-7, St. Catherines, ON Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon with 28-May-16 50.88 GREATER SUDBURY CHAMBER OF COMMERCE R.J. Deluce, President and CEO of Porter Airlines, May 19 28-May-16 290.14 PORTER AIR Flight to Toronto, Meridian Centre Tour May 6-7, St. Catherines, ON 31-May-16 88.00 CGS May Phone and Internet Allowance

17-Jun-16 135.23 SIGNORETTI MARK Share of mileage costs to Sudbury, Meridian Centre Tour May 6-7, St. Catherines, ON

30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,372.20 April - June Quarter 2,623.20 YTD Totals as per GL

41 of 106 Page 18 of 35 Appendix 2B Ward 2: Michael Vagnini Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance

31-Mar-16 682.44 VAGNINI MICHAEL Office supplies, tickets to Broder Dill Snowmobilers and Walden Sno Runners Social, Apr 1

31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 933.44 January - March Quarter 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 31-May-16 82.07 VAGNINI MICHAEL Meet with business opportunity in Sudbury travel claim Apr 28, Niagara, ON 17-May-16 509.49 VAGNINI MICHAEL Office supplies, tickets to St. Christopher's parish dinner, May 1 Meeting and business hospitality expenses, tickets to Knights of Columbus widow's dinner, 31-May-16 2,083.04 VAGNINI MICHAEL May 13, T shirts for volunteers 31-May-16 88.00 CGS May Phone and Internet Allowance 30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,938.60 April - June Quarter 3,872.04 YTD Totals as per GL

42 of 106 Page 19 of 35 Appendix 2C Ward 3: Gerry Montpellier Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference Ticket to Rayside Balfour 125th celebration at the Chelmsford Arena, Canadians vs Timmins 31-Jan-16 9.07 MONTPELLIER GERRY Hockey, Jan 2 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 27.22 MONTPELLIER GERRY Tickets to Live Pro Wrestling at the Dowling Leisure Centre, Feb 13 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 7-Mar-16 110.00 AZILDA LIONS CLUB Ad in the Azilda Lions Family Hockey Tournament, Apr 3-5 22-Mar-16 80.00 REINHARDT STACIE Tickets to Real Carre's retirement dinner, Apr 15 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 477.29 January - March Quarter

30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 18-May-16 296.00 RICH GRIFFIN #1SAVES8 CAMPAIGN Tickets to Griff's Anatomy Gala, May 14 31-May-16 88.00 CGS May Phone and Internet Allowance 30-Jun-16 88.00 CGS June Phone and Internet Allowance 560.00 April - June Quarter 1,037.29 YTD Totals as per GL

43 of 106 Page 20 of 35 Appendix 2D Ward 4: Evelyn Dutrisac Councillor's Expenses For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference FEDERATION OF NORTHERN ONTARIO Broadcast service to all northeastern municipalities regarding City Council's Resolution 20-Jan-16 50.00 MUNICIPALITIES CC2016-14 for the return of the OPP search and rescue helicopter to Sudbury 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 9-Feb-16 150.00 BETTER BEGINNINGS BETTER FUTURES Tickets to the 14th Annual Silent Auction, Dinner and Dance, Feb 19 24-Feb-16 250.00 SUDBURY RAINBOW CRIME STOPPERS Tickets to the Sudbury Rainbow Crime Stoppers' Gala, Feb 13

29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29

Ticket to the President's Series Luncheon with Paul Davidson, President Universities 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Canada, Mar 3 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 7-Mar-16 110.00 AZILDA LIONS CLUB Ad in the Azilda Lions Family Hockey Tournament, Apr 3-5 10-Mar-16 100.00 ANGELS OF HOPE AGAINST HUMAN TRAFFICKING Tickets to Angels of Hope Against Human Trafficking Gala, Apr 2 22-Mar-16 80.00 REINHARDT STACIE Tickets to Real Carre's retirement dinner, Apr 15 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,082.58 January - March Quarter

Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon with Marc 13-Apr-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Serre MP Nickel Belt, and Paul Lefebvre MP Sudbury, Apr 5 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 31-May-16 88.00 CGS May Phone and Internet Allowance 27-Jun-16 127.66 VIP CATERING SERVICES Meeting expense with volunteers of Keeping Them Warm Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 27-Jun-16 61.06 GREATER SUDBURY CHAMBER OF COMMERCE 2016, June 23 27-Jun-16 9.00 CENTRE DE SANTE COMMUNAUTAIRE Ticket to diner de la St. Jean, June 24 Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon with Hon. 13-Jun-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE D. Zimmer, Minister of Aboriginal Affairs, June 16 Ticket to Greater Sudbury Chamber of Commerce, President's series luncheon with Hon. 13-Jun-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE M. Gravelle, Minister of Northern Development and Mines, June 29 30-Jun-16 88.00 CGS June Phone and Internet Allowance 599.09 April - June Quarter 1,681.67 YTD Totals as per GL

44 of 106 Page 21 of 35 Appendix 2E Ward 5: Robert Kirwan Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 19-Feb-16 238.57 KIRWAN ROBERT Meeting expenses, office supplies 29-Feb-16 1,093.90 KIRWAN ROBERT 2016 ROMA/OGRA Combined Conference travel claim Feb 21-24, Toronto, ON 12-Feb-16 636.00 ONTARIO GOOD ROADS ASSOC 2016 ROMA/OGRA Registration fee Feb 21-24, Toronto, ON 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 1-Mar-16 100.00 ANGELS OF HOPE AGAINST HUMAN TRAFFICKING Tickets to Angels of Hope Against Human Trafficking Gala, Apr 2 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 2,975.82 January - March Quarter

30-Apr-16 656.48 CANADA POST CORPORATION Mail out of Ward 5 Spring 2016 newsletters 18-Apr-16 783.55 COPY COPY Printing of Ward 5 Spring 2016 newsletters 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 10-May-16 64.27 KIRWAN ROBERT Meeting expense Meeting with Council on Aging for Ottawa and Age Friendly Ottawa travel claim May 27-May-16 1,660.39 KIRWAN ROBERT 11-14, Ottawa, ON 31-May-16 88.00 CGS May Phone and Internet Allowance Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 13-Jun-16 61.06 GREATER SUDBURY CHAMBER O 2016, June 23 30-Jun-16 88.00 CGS Jun Phone and Internet Allowance 3,489.75 April - June Quarter 6,465.57 YTD Totals as per GL

45 of 106 Page 22 of 35 Appendix 2F Ward 6: Rene Lapierre Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 19-Feb-16 48.44 LAPIERRE RENE Meeting expenses and office supplies 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 10-Mar-16 36.24 LAPIERRE RENE Meeting expenses, and food for staff appreciation, Feb 12 31-Mar-16 142.74 LAPIERRE RENE Meeting expenses and office supplies 11-Mar-16 22.51 BLUESEA PHILANTHROPY Registration fee, Coldest Night in Sudbury Walk Feb 20 11-Mar-16 620.46 PAYPAL *KNOWLEDGEHUT Business case writing course Registration fee Jun 24, Toronto, ON 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,777.74 January - March Quarter 30-Apr-16 460.38 LAPIERRE RENE Event Centre Tours travel claim Apr 7-9, London,Sarnia, ON (1) 26-Apr-16 99.88 SUDBURY THEATRE CENTRE Tickets to Mayor's Celebration of the Arts, May 18 26-Apr-16 2.67 SUDBURY THEATRE CENTRE Tickets to Mayor's Celebration of the Arts, May 18

29-Apr-16 81.41 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to Encouraging Mental, Physical and Financial Health in our Workplace, Apr 26

11-Apr-16 74.24 CORPORATE EXPRESS Office supplies 11-Apr-16 222.75 CORPORATE EXPRESS Office supplies 11-Apr-16 171.20 PORTER AIR Business case writing course Jun 24, Toronto, ON 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance

31-May-16 55.33 LAPIERRE RENE Share of fuel costs, Event Centre Tours travel claim Apr 7-9, London, Sarnia, ON

Fuel costs paid by R. Lapierre part of shared costs for Event Centre Tours Apr 7-9, 31-May-16 (83.00) LAPIERRE RENE London,Sarnia, ON (1) 31-May-16 11.75 PUROLATOR Letter to Ministry of Health and North East LHIN 18-May-16 296.00 RICH GRIFFIN #1SAVES8 CAMPAIGN Tickets to Griff's Anatomy Gala, May 14 24-May-16 660.92 CANADA POST CORPORATION Mail out of Ward 6 public meeting notice flyers 27-May-16 74.13 LAPIERRE RENE Meeting expenses 31-May-16 88.00 CGS May Phone and Internet Allowance 30-Jun-16 77.12 LAPIERRE RENE Business case writing course travel claim Jun 24, Toronto, ON 30-Jun-16 22.67 LAPIERRE RENE Meeting expense 30-Jun-16 5.00 LAPIERRE RENE Meeting expense

46 of 106 Page 23 of 35 Appendix 2F Ward 6: Rene Lapierre Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 13-Jun-16 61.06 GREATER SUDBURY CHAMBER OF COMMERCE 2016, June 23 30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,557.51 April - June Quarter 4,335.25 YTD Totals as per GL

47 of 106 Page 24 of 35 Appendix 2G Ward 7: Mike Jakubo Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 300.00 CMHA Ad in Capreol Minor Hockey Tournament Feb 18-21 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance Share of costs for refreshments, Confederation High School tour of Tom Davies Square, 31-Mar-16 14.29 MCINTOSH DEBRA Mar 21 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,221.64 January - March Quarter

19-Apr-16 140.00 YOUTH ENTERTAINING SUDBURY (YES THEATRE) Tickets to Yes Theatre 6th Annual Gala, May 10 26-Apr-16 172.48 NORMAND RENAUD Translation of the Ward 7 Spring 2016 Newsletter 29-Apr-16 579.02 JOURNAL PRINTING Printing of the Ward 7 Spring 2016 Newsletter 11-Apr-16 139.41 CORPORATE EXPRESS Office supplies Share of cost of pizzas for the students of Confederation High School tour of Tom Davies 11-Apr-16 81.05 TOPPER'S PIZZA A Square, Mar 21 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 5-May-16 882.94 CANADA POST CORPORATION Mail out of the Ward 7 Spring 2016 Newsletter 18-May-16 296.00 RICH GRIFFIN #1SAVES8 CAMPAIGN Tickets to Griff's Anatomy Gala, May 14 27-May-16 79.66 JAKUBO MICHAEL Meeting expense

31-May-16 103.12 JAKUBO MICHAEL Pizza and refreshments for Garson Falconbride CAN volunteers clean up blitz Apr 30

31-May-16 88.00 CGS May Phone and Internet Allowance 10-Jun-16 389.37 JAKUBO MICHAEL AMO AGM and Annual Conference Airfare Aug 14-17, Windsor, ON Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 13-Jun-16 61.06 GREATER SUDBURY CHAMBER OF COMMERCE 2016, June 23 30-Jun-16 88.00 CGS June Phone and Internet Allowance 3,188.11 April - June Quarter 4,409.75 YTD Totals as per GL

48 of 106 Page 25 of 35 Appendix 2H Ward 8: Al Sizer Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 12-Feb-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29 29-Feb-16 880.65 SIZER ALLAN J 2016 ROMA/OGRA Combined Conference travel claim Feb 21-24, Toronto, ON 12-Feb-16 636.00 ONTARIO GOOD ROADS ASSOC 2016 ROMA/OGRA Registration Fee Feb 21-24, Toronto, ON 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 178.51 SIZER ALLAN J Office supplies 11-Mar-16 733.94 FCM - FED.OF CDN MUN FCM Annual Conference and Trade Show Registration Fee Jun 3-5, Winnipeg, MB 11-Mar-16 259.74 PORTER AIR 2016 ROMA/OGRA Combined Conference Feb 21-24, Toronto, ON 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 3,061.95 January - March Quarter

8-Apr-16 80.00 REINHARDT STACIE Tickets to Real Carre's retirement dinner, Apr 15 26-Apr-16 385.07 SIZER ALLAN J Event Centre Tours travel claim Apr 7-9, London,Sarnia, ON 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 31-May-16 55.34 SIZER ALLAN J Share of fuel costs, Event Centre Tours travel claim Apr 7-9, London, Sarnia, ON 31-May-16 88.00 CGS May Phone and Internet Allowance 24-Jun-16 1,198.70 SIZER ALLAN J FCM Annual Conference and Trade Show travel claim June 2-6, Winnipeg, MB 27-Jun-16 53.47 SIZER ALLAN J Meeting expense 13-Jun-16 769.80 AIR CANADA FCM Annual Conference and Trade Show June 2-6, Winnipeg, MB Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 2016, 13-Jun-16 61.06 GREATER SUDBURY CHAMBER OF COMMERCE June 23 30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,867.44 April - June Quarter 5,929.39 YTD Totals as per GL

49 of 106 Page 26 of 35 Appendix 2I Ward 9: Deb McIntosh Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 17-Feb-16 150.00 BEL CANTO CHORUS Tickets to the 40th anniversary gala of the Bel Canto Chorus, Feb 26 19-Feb-16 20.00 NICKEL DISTRICT CONSERVATION AUTHORITY Membership fees for the Friends of Lake Laurentian 29-Feb-16 93.31 VIP CATERING SERVICES Meeting expense 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 14.30 MCINTOSH DEB Share of costs for refreshments, Confederation High School tour of Tom Davies Square, Mar 21 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 528.61 January - March Quarter Share of cost of pizzas for the students of Confederation High School tour of Tom Davies 30-Apr-16 81.05 TOPPER'S PIZZA Square, Mar 21 1-Apr-16 100.00 SUDBURY THEATRE CENTRE Tickets to Mayor's Celebration of the Arts, May 18 Office supplies and costs to frame a picture of L. Fielding and J. Wallace at Long Lake Public 7-Apr-16 200.68 MCINTOSH DEBRA School to acknowledge their donation to the City 26-Apr-16 385.07 MCINTOSH DEBRA Event Centre Tours travel claim Apr 7-9, London,Sarnia, ON 26-Apr-16 117.02 JOURNAL PRINTING Printing of Ward 9 Long Lake edition newsletter 29-Apr-16 150.56 CANADA POST CORPORATION Mail out of Ward 9 Long Lake newsletter 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 31-May-16 55.34 MCINTOSH DEBRA Share of fuel costs, Event Centre Tours travel claim Apr 7-9, London, Sarnia, ON 24-May-16 88.64 CANADA POST CORPORATION Mailing of Ward 9 Wanup edition newsletter 25-May-16 95.91 JOURNAL PRINTING Printing of Ward 9 Wanup edition newsletter 31-May-16 88.00 CGS May Phone and Internet Allowance Mileage costs paid to D. McIntosh part of shared costs with M. Signoretti, Meridian Centre 17-Jun-16 (135.23) MCINTOSH DEBRA Tour May 6-7, St. Catherines, ON 9-Jun-16 136.20 CANADA POST CORPORATION Mail out of Ward 9 Wahnapitae edition newsletter 10-Jun-16 40.00 LONG LAKE STEWARDSHIP COMMITTEE Long Lake Stewardship membership fee 14-Jun-16 270.46 MCINTOSH DEBRA Meridian Centre Tour travel claim May 6-7, St. Catherines, ON 15-Jun-16 151.93 JOURNAL PRINTING Printing of Ward 9 Wahnapitae edition newsletter Costs to enlarge the cheque received in the amount of 1 million from L. Fielding to 22-Jun-16 51.90 LAURENTIAN UNIVERSITY acknowledge her donation to the City to purchase 300 acres for Kin Park 13-Jun-16 90.06 SUDBURY THEATRE CENTRE Tickets to Sudbury Theatre Centre Honours Helen Ghent, Jun 8 30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,143.59 April - June Quarter 2,672.20 YTD Totals as per GL

50 of 106 Page 27 of 35 Appendix 2J Ward 10: Fern Cormier Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 21-Jan-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 11-Mar-16 61.06 NORTHEASTERN ONTARIO CONSTRUCTION ASSOC Ticket to the annual general membership meeting, Apr 28 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 434.17 January - March Quarter

19-Apr-16 70.00 YOUTH ENTERTAINING SUDBURY (YES THEATRE) Ticket to Yes Theatre 6th Annual Gala, May 10 26-Apr-16 49.95 SUDBURY THEATRE CENTRE Ticket to Mayor's Celebration of the Arts, May 18 26-Apr-16 1.32 SUDBURY THEATRE CENTRE Ticket to Mayor's Celebration of the Arts, May 18 26-Apr-16 40.00 INDIA CANADA ASSOCIATION OF SUDBURY Ticket to India Canada Association Youth Festival, Apr 23 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 18-May-16 296.00 RICH GRIFFIN #1SAVES8 CAMPAIGN Tickets to Griff's Anatomy Gala, May 14 27-May-16 50.00 SUDBURY THEATRE CENTRE Ticket to Sudbury Theatre Centre Honours Helen Ghent, Jun 8 31-May-16 88.00 CGS May Phone and Internet Allowance Ticket to Greater Sudbury Chamber of Commerce, Mayor's State of the City Address 2016, 13-Jun-16 61.06 GREATER SUDBURY CHAMBER OF COMMERCE June 23 30-Jun-16 88.00 CGS June Phone and Internet Allowance 832.33 April - June Quarter 1,266.50 YTD Totals as per GL

51 of 106 Page 28 of 35 Appendix 2K Ward 11: Lynne Reynolds Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 45.05 REYNOLDS LYNNE Meeting expenses and office supplies 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 11-Mar-16 61.06 NORTHEASTERN ONTARIO CONSTRUCTION ASSOC Ticket to the annual general membership meeting, Apr 28 31-Mar-16 10.55 REYNOLDS LYNNE Office supplies 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 367.66 January - March Quarter 26-Apr-16 59.02 NORMAND RENAUD Translation of Ward 11 newsletter 11-Apr-16 68.61 CORPORATE EXPRESS Office supplies 30-Apr-16 88.00 CGS Apr Phone and Internet Allowance 16-May-16 192.33 JOURNAL PRINTING Printing of Ward 11 flyer 24-May-16 232.78 CANADA POST CORPORATION Mail out of Ward 11 flyer 31-May-16 305.28 HAYNES Design layout and production of Ward 11 newsletter 31-May-16 88.00 CGS May Phone and Internet Allowance 9-Jun-16 987.85 CANADA POST CORPORATION Mail out of Ward 11 newsletter 30-Jun-16 88.00 CGS June Phone and Internet Allowance 2,109.87 April - June Quarter 2,477.53 YTD Totals as per GL

52 of 106 Page 29 of 35 Appendix 2L Ward 12: Joscelyne Landry‐Altmann Councillor's Expenses For the period ending, June 30, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 12-Feb-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 24-Feb-16 250.00 SUDBURY RAINBOW CRIME STOPPERS Tickets to the Sudbury Rainbow Crime Stoppers Gala, Feb 13 29-Feb-16 150.20 LE VOYAGEUR Ad in jour de la femme

29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29

29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 10-Mar-16 35.80 LANDRY-ALTMANN JOSCELYNE Office supplies Broadcast service to all northeastern municipalities regarding City Council's Resolution 11-Mar-16 50.00 FEDERATION OF NORTHERN ONTARIO MUNICIPALITIES CC2016-100 to provide Sudbury with funds towards the capital cost of purchasing a PET scanner 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 859.11 January - March Quarter

30-Apr-16 88.00 CGS Apr Phone and Internet Allowance Translation of City Council's Resolution CC2016-100 PET scanner funding request to all 9-May-16 106.34 NORMAND RENAUD Northeastern Municipalities 10-May-16 66.27 LANDRY-ALTMANN JOSCELYNE Meeting expense FONOM/MMAH Northeastern Ontario Municipal Conference travel claim May 11-13, 31-May-16 422.55 LANDRY-ALTMANN JOSCELYNE Timmins FONOM/MMAH Northeastern Ontario Municipal Conference registration fees May 11-13, 28-May-16 223.87 LEISURE SERVICES Timmins

31-May-16 88.00 CGS May Phone and Internet Allowance

Meeting and hospitality expenses for the Fast Flowing Water volunteers, refreshments for 27-Jun-16 181.99 LANDRY-ALTMANN JOSCELYNE the students of Carl Nesbitt School tour of Tom Davies Square, May 31

27-Jun-16 150.20 LE VOYAGEUR Ad for semaine de la Francophonie 13-Jun-16 166.24 TOPPER'S PIZZA Pizzas for Carl Nesbitt School tour of Tom Davies Square, May 31

30-Jun-16 88.00 CGS June Phone and Internet Allowance

1,581.46 April - June Quarter 2,440.57 YTD Totals as per GL

53 of 106 Page 30 of 35 Appendix 2M Council Expenses Office Expenses For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 31-Jan-16 136.49 CORPORATE EXPRESS Office supplies 19-Feb-16 83.89 CGS - PETTY CASH Petty cash 19-Feb-16 39.05 CGS - PETTY CASH Petty cash 31-Mar-16 30.53 CGS - PARKING Parking Office Council - Jan 289.96 January - March Quarter

8-Apr-16 42.04 CGS - PETTY CASH Petty cash 8-Apr-16 12.00 CGS - PETTY CASH Petty cash 21-Apr-16 45.79 ALLIANCE COFFEE AND WATER Keurig rental 28-Apr-16 14.19 CGS - PETTY CASH Petty cash 11-Apr-16 168.66 CORPORATE EXPRESS Office supplies 13-May-16 34.51 CGS - PARKING Parking Office Council - Apr 31-May-16 29.20 CGS - PARKING Parking Office Council - May 31-May-16 39.99 CGS - PETTY CASH Petty cash 31-May-16 9.01 CGS - PETTY CASH Petty cash 395.39 April - June Quarter 685.35 YTD Totals as per GL

54 of 106 Page 31 of 35 Appendix 2N Council Expenses Cellular Services For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 21-Jan-16 208.54 NEIL COMMUNICATIONS & OFFICE CENTRE Blackberry for E. Dutrisac 21-Jan-16 461.70 BELL MOBILITY Jan Stmt - cellular bill 19-Feb-16 367.18 BELL MOBILITY Feb Stmt - cellular bill 21-Mar-16 447.04 BELL MOBILITY Mar Stmt - cellular bill 1,484.46 January - March Quarter

11-Apr-16 624.92 BELL MOBILITY Apr Stmt - cellular bill 27-Apr-16 345.46 NEIL COMMUNICATIONS & OFFICE CENTRE I Phone for R. Lapierre 27-Apr-16 106.75 NEIL COMMUNICATIONS & OFFICE CENTRE I Phone screen protector for R. Lapierre 17-May-16 590.41 BELL MOBILITY May Stmt - cellular bill 30-Jun-16 500.59 BELL MOBILITY June Stmt - cellular bill 2,168.13 April - June Quarter 3,652.59 YTD Totals as per GL

55 of 106 Page 32 of 35 Appendix 3A Council Memberships and Travel Association Dues For the period ending, June 30, 2016 Note / Date Amount Payee Description Reference 1-Jan-16 5,664.51 FEDERATION OF CANADIAN MUNICIPALITIES Membership Fees Jan 1/16 to Mar 31/16 6-Jan-16 3,150.00 FEDERATION OF NORTHERN ONTARIO Membership Fees Jan 1/16 to Mar 31/17 25-Jan-16 16,292.84 ASSOCIATION OF MUNICIPALITIES OF ONTARIO Membership Fees Jan 1/16 to Dec 31/16 31-Jan-16 1,348.32 JAGUAR MEDIA Municipal Information Network fees Jan 1/16 to Feb 17/2017 29-Feb-16 2,749.40 ONTARIO GOOD ROADS ASSOCIATION Membership Fees Jan 1/16 to Dec 31/16 29-Feb-16 8,800.01 ASSOCIATION FRANCAISE DES MUNICIPALITES Membership Fees Apr 1/16 to Mar 31/17 38,005.08 January - March Quarter

31-May-16 17,384.28 FEDERATION OF CANADIAN MUNICIPALITIES Membership Fees Apr 1/16 to Dec 31/16

17,384.28 April - June Quarter 55,389.36 YTD Totals as per GL

56 of 106 Page 33 of 35 Appendix 3B Council Memberships and Travel Council Travel For the period ending, June 30, 2016 Note / Date Amount Payee Description Attendee Location Date Reference 9-Feb-16 144.27 REYNOLDS LYNNE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 12-Feb-16 106.21 AERONAVETTE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 12-Feb-16 432.17 AIR CANADA FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 31-Mar-16 733.94 FCM - FED.OF CDN MUN FCM Annual Conference and Trade Show Lynne Reynolds Winnipeg, MB Jun 3-5 11-Mar-16 561.74 DELTA SHERBROOKE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 1,978.33 January - March Quarter 30-Apr-16 11.25 CO-OP CABS AMO Board of Directors meeting Brian Bigger Toronto, ON Jan 28-29

30-Apr-16 330.97 PORTER AIR AMO Board of Directors meeting Brian Bigger Toronto, ON Jan 28-29

30-Apr-16 199.45 PORTER AIR AMO Board of Directors meeting Brian Bigger Toronto, ON Jan 28-29

8-Apr-16 169.67 REYNOLDS LYNNE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 26-Apr-16 98.00 BIGGER BRIAN AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14 26-Apr-16 76.68 BIGGER BRIAN AMO Board of Directors meeting Brian Bigger Toronto, ON Mar 31-Apr 1 26-Apr-16 335.44 BIGGER BRIAN AMO Board of Directors meeting Brian Bigger Toronto, ON Jan 28-29 11-Apr-16 50.88 AIR CANADA AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14

11-Apr-16 351.20 AIR CANADA AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14

11-Apr-16 13.50 BECK TAXI AMO Board of Directors meeting Brian Bigger Toronto, ON Mar 31-Apr 1 11-Apr-16 416.95 PORTER AIR AMO Board of Directors meeting Brian Bigger Toronto, ON Mar 31-Apr 1 11-Apr-16 249.67 SHERATON AMO Board of Directors meeting Brian Bigger Toronto, ON Mar 31-Apr 1

11-Apr-16 302.91 WESTIN HOTELS AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14

FONOM / MMAH Northeastern Ontario Municipal 31-May-16 414.40 BIGGER BRIAN Brian Bigger Timmins, ON May 11-13 Conference

28-May-16 30.40 BLUE LINE TAXI AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14

28-May-16 29.82 CAPITAL TAXI TAXI AMO - Large Urban Mayors Caucus meeting Brian Bigger Ottawa, ON Apr 13-14

Change of flight to Sudbury AMO - Large Urban 28-May-16 340.00 PORTER AIR Brian Bigger Ottawa, ON Apr 13-14 Mayors Caucus meeting FONOM / MMAH Northeastern Ontario Municipal 20-Jun-16 366.34 LEISURE SERVICES Brian Bigger Timmins, ON May 11-13 Conference 27-Jun-16 74.13 REYNOLDS LYNNE FCM Annual Conference and Trade Show Lynne Reynolds Winnipeg, MB Jun 3-5 FCM Annual Conference and Trade Show flight 13-Jun-16 340.00 AIR CANADA Lynne Reynolds Winnipeg, MB Jun 3-5 to Winnipeg FCM Annual Conference and Trade Show flight 13-Jun-16 303.37 AIR CANADA Lynne Reynolds Winnipeg, MB Jun 3-5 to Sudbury 13-Jun-16 722.50 AMO AMO AGM and Annual Conference Brian Bigger Windsor, ON Aug 14-17

57 of 106

Page 34 of 35 Appendix 3B Council Memberships and Travel Council Travel For the period ending, June 30, 2016 Note / Date Amount Payee Description Attendee Location Date Reference 13-Jun-16 858.69 DELTA WINNIPEG FCM Annual Conference and Trade Show Lynne Reynolds Winnipeg, MB Jun 3-5 13-Jun-16 11.70 DELTA WINNIPEG FCM Annual Conference and Trade Show Lynne Reynolds Winnipeg, MB Jun 3-5 6,097.92 April - June Quarter 8,076.25 YTD Totals as per GL

Total by Council Member Association/Board 3,559.62 Mayor Brian Bigger Association of Municipalities of Ontario 780.74 Mayor Brian Bigger Federation of Northern Ontario Municipalities 3,735.89 Lynne Reynolds Federation of Canadian Municipalities 8,076.25

58 of 106

Page 35 of 35

Presented To: City Council For Information Only Presented: Tuesday, Sep 27, 2016 Report Date Tuesday, Aug 30, 2016 Fire and Paramedic Services Optimization Review Update Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Trevor Bain Chief of Fire and Paramedic Services Digitally Signed Aug 30, 16 This report provides an update to Council and the community Recommended by the Department regarding the Fire and Paramedic Services Optimization Trevor Bain Review processes completed to date and the new date for Chief of Fire and Paramedic Services reporting to Council. Digitally Signed Aug 30, 16 Recommended by the C.A.O. In February 2016, Council passed the following resolution: Ed Archer Chief Administrative Officer CC2016-55 Lapierre/Jakubo: WHEREAS the Community Digitally Signed Aug 30, 16 Services Committee, by way of Recommendation CS2015-17, as ratified by Council Resolution CC2015-291 directed staff to bring a report back to a Community Services Committee meeting in the spring of 2016 regarding the optimization of fire services, stations and man power/service levels; AND WHEREAS the Emergency Services Tactical Plan adopted by Council in 2014 will lead to a more efficient and effective service for the citizens of the City of Greater Sudbury; THEREFORE BE IT RESOLVED that the Community Services Recommendation CS2015-17 be amended to read as follows: “That the City of Greater Sudbury direct staff to bring a report back to a Council meeting in October 2016 regarding the optimization of Fire and Emergency Medical Services, stations and man power / service levels, in line with the Emergency Services Tactical Plan adopted by Council in 2014.”

Since that time, a dedicated staff team from Fire and Paramedic Services has been working diligently on this large and complex project. In June and August of 2016 the Emergency Services Committee has been provided with updates on the progress of this initiative as part of departmental overview and updates. In recent weeks, staff have completed analysis of the services, costs and risks associated with protection of the community. Consultations have been held with individual members of Council, with members of the Executive Leadership Team and with other employee stakeholder groups. The analysis includes an examination of what work is performed, how it is funded and delivered in our current circumstances. Staff continue to consider various optimization models in an effort to enhance the 59 of 106 current circumstances. Staff continue to consider various optimization models in an effort to enhance the long-term safety and health of the community and improve response capabilities by Fire and Paramedic Services. A significant next step for this project requires the development of an optimization model that will seek community engagement to be held throughout the fall of 2016 and the winter of 2017. At the conclusion of this process, final analysis of the stations, personnel and service levels in consideration of financial resources required to deliver the new optimized service delivery model will be completed with a view to reporting to Council toward the end of the first quarter of 2017.

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Presented To: City Council For Information Only Presented: Tuesday, Sep 27, 2016 Report Date Wednesday, Sep 07, Parking Matters 2016 Type: Referred & Deferred Matters

Resolution Signed By For Information Only

Report Prepared By Finance Implications Keith Forrester Acting Director of Asset Services As a result of these parking exceptions the estimated total of the Digitally Signed Sep 7, 16 foregone revenue is a minimum of $33,400 from external Division Review customers. Keith Forrester Acting Director of Asset Services Digitally Signed Sep 7, 16 BACKGROUND Recommended by the Department Ron Henderson Parking Matters General Manager of Assets, Transit and Fleet City Council, at its meeting of July 12, 2016, received a report for Digitally Signed Sep 8, 16 information only on parking matters. At that time, Councillor Recommended by the C.A.O. Jocelyn Landry-Altmann requested additional information Ed Archer Chief Administrative Officer pertaining to the financial consequences of the parking Digitally Signed Sep 13, 16 anomalies. The following chart outlines the financials associated with the various arrangements as previously reported by staff to City Council.

61 of 106 External Customers – Potential Revenue Customer Potential Yearly Revenue Samaritan Centre Volunteer Parking $6,120.00 OAC Volunteer Parking $24,000.00 Teak Furniture $840.00 Tom Davies Square Motorcycle Parking $2,502.00 Total Potential Revenue $33,462.00

Internal Customers – Potential Revenue Staff Parking Potential Yearly Revenue Tom Davies Fleet (25) $41,700.00 GSPS Fleet (50) $83,400.00 Total Potential Parking Revenue $125,100.00

*Charging internal departments for parking will result in an increase in departmental operating expenses and a corresponding increase in the parking revenue. This would result in a tax levy increase while providing additional funding to the parking improvements reserve fund. The following information was previously reported to City Council on July 12, 2016. Policies Parking procedures are governed by the Traffic and Parking By-law 2010-1, it describes the parking and stopping restrictions in the City of Greater Sudbury and includes provisions where parking is prohibited and restricted. The by-law also allows for the regulation of parking on private property, municipal property and private and municipal parking lots. In September 2010 City Council received and endorsed the Strategic Parking Plan (SPP). The Plan included information on the existing supply and demand, future parking estimates, infrastructure review, and policy review. It also sets a direction of the existing and future needs of the Parking Department. The Parking department has moved forward with capital improvement projects as outlined in the SPP, including: Converting all metered parking to 2 hours Installing Pay and Display machines in parking lots Converted Medina Lane and Larch Street metered lots to Pay and Display Installed meters on Applegrove Upgrading equipment at TDS As we move forward with the Strategic Parking Plan, staff will continue to implement the plan’s recommendations for consideration by Council.

62 of 106 Free Parking Elgin Street Lot (Samaritan Centre Volunteers) The Samaritan Centre, located on the southeast corner of Elgin and Shaughnessy Streets, was constructed in 2003. At that time, City Council supported the project and donated the land for the facility to the non-profit organization. The facility does not have on-site parking. Prior to construction, the Director of Social Services approached the City’s Director of Transportation Services requesting that free parking be available for volunteers at the Centre. Permission was granted for volunteers to park at the east limit of the lot. There are 10 parking passes available for Centre volunteers. Minto Street West – Sudbury Wolves The Sudbury Wolves are provided with free parking for the players and staff in the Minto Street West lot. The permission to park forms part of their contract for their use of the Sudbury Arena. Centre for Life Lot – (OAC Volunteer Parking) Early in the planning stages of the Centre for Life it was evident that there were potential perceived barriers for affordable accessible parking for participants and volunteers. In 2002, a system was implemented whereby the Older Adult Centre (OAC) received monthly statements for parking fees for volunteer use at the City parking lots on Elgin and Durham Streets. The parties would meet periodically to ensure that the value of in-kind services provided by the OAC was equal to the parking charges accumulated.

In 2005, the OAC requested further assistance from the City due to declining membership and requested free parking for volunteers and members at the Centre for Life parking lot. Parking fees were revised to a flat rate of $100.00 per month for unlimited parking for volunteers. The agreement was to be reviewed annually and the tracking of the use was to be recorded by the OAC. This arrangement remains in effect and is currently under review. Teak Furniture Teak Furniture is invoiced for 4 parking spaces but occupy 5 spaces in the Centre for Life parking lot. The arrangement was made when the Centre for Life was constructed and the open publicly maintained lane abutting Teak Furniture was closed. Tom Davies Square Motorcycle Parking Currently, motorcycles parked at TDS are not charged for parking. On average, there are 8 motorcycles per day parked underground at TDS during the summer months. Free Parking for Disabled Persons and War Pensioners The CGS offers free parking at all on street and pay and display lots for a period of up to 4 hours for vehicles displaying a disabled parking permit or War Pensioner’s permit or poppy plates. On average, there are 30 vehicles per day occupying spaces in the pay and display lots and on street meters.

63 of 106 Tom Davies Square Underground Parking The Tom Davies Square parking garage consists of 295 spaces, 105 spaces are available for public parking and 190 spaces are reserved for transponder/monthly pass holders. The Greater Sudbury Police Services (GSPS) occupy 50 spaces for their fleet vehicles and there is no charge for the spaces. Similarly, City vehicles occupy 25 spaces and there is no internal recovery charge for these spaces. Historical Agreements Drinkwater On-Street Parking The City currently issues 17 on-street parking permits for Drinkwater Street. The majority of the buildings on the street do not have off-street parking. Residents make an application with the parking section and pay a monthly fee of $12.50 per space.

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Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Wednesday, Sep 07, New, Consolidated Noise By-Law 2016 Type: Managers' Reports

Resolution Signed By THAT the City of Greater Sudbury receives the report entitled New, Consolidated Noise By-Law from the Executive Director, Administrative Services / City Clerk; Report Prepared By Darlene Barker AND THAT staff be directed to prepare the new, consolidated Coordinator of Compliance and Noise By-Law based on the principles previously adopted by Enforcement Digitally Signed Sep 7, 16 Council and the specific framework for that Noise By-Law all as described in that report. Recommended by the Department Caroline Hallsworth Executive Director, Administrative Services/City Clerk Executive Summary: Digitally Signed Sep 7, 16 Recommended by the C.A.O. Ed Archer Chief Administrative Officer The purpose of this report is to briefly summarize the community Digitally Signed Sep 13, 16 engagement process and key themes which emerged from both the public meetings and the online survey regarding a new consolidated Noise By-Law. Council’s concurrence with the framework for the new Noise By-Law is requested.

65 of 106 BACKGROUND:

In the fall of 2015, Council directed staff to develop a draft consolidated Noise By-Law that adopts one consistent approach to noise and noise related complaints for the City of Greater Sudbury and which incorporates a process of public input and engagement. Also at that meeting, Council adopted five principles that will be the basis of the new by-law as follows:

1. Noise can have an adverse effect on Health; 2. Certain sounds and noises are acceptable for safety and/or historic reasons; 3. There is a need to balance the sometimes competing interests of residents and their rights to use and maintain their property with the impacts of noise on their neighbours; 4. Noise parameters should reflect the nature of the community, including the four distinct seasons, shift workers and uses of public versus private spaces; and 5. Objective measures of sound levels when combined with discretion of the investigating officer are often the most reasonable method of enforcement of noise complaints

Seven community meetings were held across the City of Greater Sudbury of which four were incorporated with Community Action Network (CAN) meetings and three were held in an Open House format. In total approximately 120 citizens provided feedback through these seven meetings.

An online survey was made available to the public for a three week period in June. 874 responses were received and the survey results are appended to this report. While all the communities were represented in the survey, the largest proportion of respondents came from New Sudbury and the South End. Overall, 53% of respondents have no concerns about noise in their area and 41% identified that they have noise related concerns.

Survey results suggest that the sounds most often identified as unwelcome noise are:

• Music, television and loud voices at a residence / Parties at a residence • Barking dogs • Motorcycle, dirt bike, snowmobile and other recreational vehicle noise

In the commentary section, other sounds identified by citizens as being unwelcome included film crews; fireworks; floatplanes; railway and train noises and whistles; truck engine brakes; and wind chimes.

Generally, citizens are amenable to construction and other business activities taking place during daylight hours, including evenings. In the case of road construction, many respondents suggested that it is acceptable for road construction to continue through the night so as to allow for speedier completion of the project and less traffic disruption.

66 of 106 In regards to snow removal, citizens were strongly in favour of having no time restrictions and permitting snow clearing and removal whenever it is required. This would represent a significant change from some current by-law provisions which have restrictions on overnight snow clearing and removal both in residential and commercial settings. When it comes to other forms of home and commercial maintenance, the public suggests that lawn and yard care, power tools and similar noises should be restricted in the overnight period. The proposed by-law standardizes most noise restrictions to the period between 10:00 p.m. and 7:00 a.m.

Another topic that is difficult relates to motorized sports. Currently these are addressed under the general or unusual noise provisions and there are no specific noise restrictions associated with the same. There is a sharp split on this topic with residents whose homes are adjacent to motorized sport racing venues requesting broad restrictions including not permitting these activities at any time in the evening and those who operate or enjoy these facilities desiring no noise restrictions. In the case of motorized sports, a longer restricted time period is proposed being between 7:00 p.m. and 7:00 a.m.

The new Noise By-Law will introduce new enforcement methodology which is more objective and scientific, using quantitative measures to assess the level of unwanted noise, making it easier to enforce and to defend in court, should the matter escalate to the laying of charges. Inspection and penalty provisions are pursuant to Ontario’s Municipal Act.

The initial purchase price of five Sound Level Meters, one for each by-law vehicle, is $10,000 and will be funded through the Administrative Services capital accounts. Training will be provided to By-Law Enforcement Officers in use of the equipment.

The tables appended to this report outline the key elements of the proposed new Consolidated Noise By-Law, all of which are based on the principles previously approved by Council and take into consideration the public feedback received on this topic.

Exemptions to the Noise By-Law will continue to be applied to: emergency vehicles; traffic control devices; CGS maintenance operations for public streets, parks and property; bells and chimes in churches, schools and public buildings; noises incidental to activities for which a City permit has been issued; or exemptions for which Council or the Clerk has approved through the application protocol currently established.

Once confirmed by Council, the By-Law itself will be drafted and presented to Council for final reading no later than the November 1, 2016 meeting with an implementation date of January 1, 2017 to allow time for communication of key changes to the community.

67 of 106 New, Consolidated Noise By-Law Report: Table One

Noise By-Law Framework Type of Unwanted Noise Proposed Noise By-law Response Rationale Amplified Sound Prohibit overnight between 10:00 Hours and introduction of quantitative enforcement (includes speakers and p.m. - 7:00 a.m. methods reflect best practices in municipalities surveyed. similar audio devices, AND Quantitative sound levels are set at levels recommended televisions, computers, At all other times must not be heard by Ministry of Environment (MOE). cellphones etc) in other buildings in excess of 45 Using quantifiable measures assists in resolving dBA; and must not be heard complaints, compliance and enforcement. outside in excess of 55 dBA Exemptions exist for city approved events Combustion Engines Required to have mufflers which Best practices identified through the municipal survey. (including construction are in good working order and Consistent with current CGS by-laws. equipment) constant operation Commercial Building Prohibit overnight between 10:00 Reflects best practices in municipalities surveyed. Construction (large p.m. - 7:00 a.m. In some instances, commercial and industrial noise may building projects, new also be regulated though MOE. residential construction Noise exemptions from the City and MOE may be etc) obtained if overnight noise is required. Deliveries – Unloading Not Restricted Consistent with current CGS by-laws. and Loading of goods Most survey respondents seem tolerant of noise related and merchandise to this activity and many businesses require products for the start of the business day. Where egregious noise disturbs the public, the Noises of Public Concern clause may be enforced Manufacturing Noise Prohibit overnight between 10:00 Reflects best practices in municipalities surveyed. p.m. - 7:00 a.m. In some instances manufacturing noise may also be regulated though MOE. Noise exemptions from the City and MOE may be obtained if overnight noise is required.

Motor Vehicle Noise Prohibit squealing of tires; noise Consistent with current CGS by-laws.

Page 1 of 3 68 of 106 Noise By-Law Framework Type of Unwanted Noise Proposed Noise By-law Response Rationale (includes ATVs and Off from disrepair or maladjustment of Responds to concerns identified in the Noise Survey. Road Motorcycles) any motor vehicle or accessory Specific applications to motor vehicles on private thereof; use without a muffler; property. See also Table Two for public roadways. excessive engine revving and use of a radio or amplifier in or on any vehicle; unless authorized by the City or other legislation Motor Vehicle Repair Prohibit the sounds created by the Consistent with current CGS by-laws. Noise repairing, wrecking or modifying of any motor vehicle unless carried on in an enclosed structure Motorized Sport Racing Prohibit overnight between 7:00 CGS has history of complaints regarding motorized sports on Private Property p.m. - 7:00 a.m. on informal “practice tracks”. Identified as an issue through public consultation process – most wish to restrict these noises. Most municipalities surveyed either prohibit or regulate the times of operation. Noise Makers (Horns, Prohibit excessive and disturbing Consistent with current CGS by-laws. Bells, Whistles, Chimes) noise makers and voices unless Quantitative sound levels are set at levels recommended Shouting, Yelling, exempt or authorized by the City or by Ministry of Environment (MOE). Banging any other legislation. Must not be Using quantifiable measures assists in resolving heard in other buildings in excess of complaints, compliance and enforcement. 45 dBA; and must not be heard outside in excess of 55 dBA. Noises of Public A general exemption based Consistent with current CGS by-laws. Concern – Unwanted provision for unanticipated and Reflects best practices in municipalities surveyed. and/or unnecessary problematic noise that affects the noise from sources not community – not intended to be specifically addressed used in neighbour to neighbour in the by-law that disputes. significantly disturbs multiple citizens

Page 2 of 3 69 of 106 Noise By-Law Framework Type of Unwanted Noise Proposed Noise By-law Response Rationale Residential Appliances Must not be heard in other Quantitative sound levels are set at levels recommended (Air Conditioners, Heat buildings in excess of 45 dBA; and by Ministry of Environment (MOE). Pumps, Water Pumps, must not be heard outside in excess Reflects best practices in municipalities surveyed. Assist Compressors, Pool of 55 dBA. in resolving complaints, compliance and enforcement. Pumps, Exhaust Fans and similar HVAC/Water Appliances) Residential Power, Yard Prohibit overnight between 10:00 Reflects best practices in municipalities surveyed. Survey and Construction Tools p.m. - 7:00 a.m. responses indicate a desire to prohibit in the overnight (Lawn mowers, leaf period, but no consistent response on start and end blowers, drills, saws, times. etc.) Road Construction Not Restricted Survey indicates that public is tolerant to noise later at night and overnight for road construction to shorten project duration and reduce traffic concerns. This is a significant change from the past by-law which required Noise By-Law exemptions for overnight road work, which exemptions were almost always granted. Snow Clearing and Not Restricted 91% of survey responses indicate tolerance for noise Removal – both public related to snow clearing and removal activities. and private property Reflects best practices in municipalities surveyed and public safety as a priority. The former City of Sudbury restricted overnight snow clearing however all the other municipalities permitted it. Toy /Model Replica Prohibit overnight between 10:00 Identified as an issue through the public consultation Vehicles/Engines p.m. - 7:00 a.m. process. Reflects best practices in municipalities surveyed.

Page 3 of 3 70 of 106 New, Consolidated Noise By-Law Report: Table Two

Noise Concerns Identified through Public Consultation Process and Regulated Elsewhere Noise Regulatory Framework Concern Barking CGS Animal Care and Control By-law 2016 Dogs This By-Law prohibits persistent noise made by all domestic animals and other Animal related Noises Engine Highway Traffic Act Compre Drivers require an air brake endorsement on their driver’s licence. ssion / Courtesy signage is used to discourage use of these types of brakes but is Air not enforceable. Brakes Film CGS Film By-Law 2015-227 Crews This By-Law regulates noise created from filming activities and provides a process for mitigating noise, notifying residents in advance of filming activities that may create noise, and for following up with complaints. Float Aeronautics Act Planes Canadian Aviation Regulations (SOR/96-433) and Transport Canada regulates and registers all aircraft and flight facilities. other Aircraft Noise Fireworks CGS Fireworks By-law 2011-100 This by-law regulates the discharge of fireworks which is limited to specified holidays or by issue of a permit. Motor Highway Traffic Act Vehicle/ The Act requires that all motor vehicles, including motorcycles, be equipped Traffic with a muffler in good working order that prevents excessive or unusual Noise noise. Trains Canadian Rail Operating Rules (CROR 14) Whistles These rules require that all trains whistle whenever they approach a public and grade crossing. Transport Canada has a Procedure for Eliminating Whistling Activities at specific Public Grade Crossings which meet the cessation requirements specified in the Grade Crossings Regulations and Appendix D of the Grade Crossing Standards. See Council Report: http://www.greatersudbury.ca/content/static/nas/corpserv/Meetings/2004_ Meetings/CouncilAgenda_August12_Part2.pdf

71 of 106 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q1 Please note: You must complete the following field. Please read the following Notice of Collection for the gathering of personal information.Notice of Collection:Personal information is collected under the authority of section 10 of the Municipal Act, 2001, S.O. 2001, c. 25 for the purpose of gathering comments and suggestions related to preparation of a draft by-law to regulate noise throughout the City of Greater Sudbury for the consideration of Greater Sudbury Council. Comments submitted on this matter, including the originator's name and address, become part of the public record, may be viewed by the general public and may be published in a report to Council, included in a Council Agenda and posted on the City's website. Questions relating to the collection, use and disclosure of this personal information may be addressed to the Manager of Compliance and Enforcement Services at PO Box 5000, Stn A, 200 Brady St. Sudbury, ON, P3A 5P3.I have read and understand the above noted Notice of Collection.

Answered: 874 Skipped: 0

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 99.66% 871

No 0.34% 3

72 of 106 1 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Total 874

73 of 106 2 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q2 Where do you reside in the City of Greater Sudbury?

Answered: 874 Skipped: 0

Azilda

Blezard Valley

Capreol

Chelmsford

Coniston

Copper Cliff

Donovan

Dowling

Downtown Sudbury

Falconbridge

Flour Mill

Garson

Gatchell

Guilletville

Hanmer

Kingsmount / Bell Park /...

Levack

Lively

McCrea Heights

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Minnow Lake

Moonglo Subdivision

Naughton

New Sudbury

Onaping

Onaping Falls Rural

Rayside-Balfour Rural

Skead

South End Rural Sudbury

South End Sudbury

Val Caron

Val Thérèse

Valley East Rural

Wahnapitae

Wanup

West End Sudbury

Whitefish

Worthington

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

75 of 106 4 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Azilda 2.97% 26

Blezard Valley 0.34% 3

Capreol 2.86% 25

Chelmsford 2.86% 25

Coniston 0.34% 3

Copper Cliff 2.06% 18

Donovan 3.20% 28

Dowling 0.57% 5

Downtown Sudbury 5.38% 47

Falconbridge 0.23% 2

Flour Mill 2.86% 25

Garson 5.38% 47

Gatchell 1.95% 17

Guilletville 0.11% 1

Hanmer 7.67% 67

Kingsmount / Bell Park / Hospital area 4.46% 39

Levack 0.92% 8

Lively 4.12% 36

McCrea Heights 0.34% 3

Minnow Lake 6.52% 57

Moonglo Subdivision 0.57% 5

Naughton 0.57% 5

New Sudbury 15.56% 136

Onaping 0.11% 1

Onaping Falls Rural 0.11% 1

Rayside-Balfour Rural 0.00% 0

Skead 0.23% 2

South End Rural Sudbury 1.95% 17

South End Sudbury 11.21% 98

Val Caron 3.89% 34

Val Thérèse 1.37% 12

Valley East Rural 0.00% 0

Wahnapitae 1.37% 12

Wanup 0.23% 2

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West End Sudbury 5.03% 44

Whitefish 0.46% 4

Worthington 0.23% 2

Other (please specify) 1.95% 17

Total 874

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Q3 Describe your neighbourhood. Choose all that apply.

Answered: 872 Skipped: 2

Rural / Farm

Primarily residential ...

Primarily residential ...

Mixed use residential ...

Mixed use residential ...

Mixed use residential ...

Mix of detached sin...

Close to or bordered by...

Close to or bordered by...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Rural / Farm 5.16% 45

Primarily residential in a small community (e.g. Azilda, Hanmer, Lively) 32.11% 280

Primarily residential in the city (i.e. Sudbury) 41.06% 358

Mixed use residential / commercial 10.89% 95

Mixed use residential / industrial 1.83% 16

Mixed use residential / institutional (e.g. hospital, schools) 9.29% 81

Mix of detached single family, multiple unit or semi-detached, and/or apartments 25.34% 221

Close to or bordered by major arterial roads/highways 21.33% 186

Close to or bordered by railway lines 17.20% 150

Other (please specify) 2.52% 22

Total Respondents: 872

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Q4 Describe your place of residence.

Answered: 867 Skipped: 7

Detached single family

Multiple unit or...

Apartment

Assisted living or gr...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Detached single family 75.78% 657

Multiple unit or semi-detached 12.46% 108

Apartment 10.27% 89

Assisted living or group home 0.00% 0

Other (please specify) 1.50% 13

Total 867

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Q5 What best describes your lifestyle? Choose all that apply.

Answered: 873 Skipped: 1

Work – Days

Work – Shifts

Work from or at Home

Retired

Student

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Work – Days 63.34% 553

Work – Shifts 19.93% 174

Work from or at Home 11.00% 96

Retired 18.10% 158

Student 5.84% 51

Other (please specify) 4.93% 43

Total Respondents: 873

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Q6 Do you believe there is a problem with noise in your area?

Answered: 870 Skipped: 4

Yes

No

Not sure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 41.15% 358

No 53.22% 463

Not sure 5.63% 49

Total 870

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Q7 Have you ever made a complaint about noise?

Answered: 868 Skipped: 6

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 29.61% 257

No 70.39% 611

Total 868

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Q8 If you have made a complaint about noise, who did you contact? Choose all that apply.

Answered: 290 Skipped: 584

311

911

City Councillor

Greater Sudbury By-l...

Greater Sudbury Poli...

Greater Sudbury Anim...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

311 27.59% 80

911 9.66% 28

City Councillor 11.72% 34

Greater Sudbury By-law Department 34.48% 100

Greater Sudbury Police Service 43.45% 126

Greater Sudbury Animal Control Service 15.52% 45

Other (please specify) 21.03% 61

Total Respondents: 290

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Q9 If you have made a complaint about noise, what type of noise did you report? Choose all that apply.

Answered: 297 Skipped: 577

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Music, television o...

Parties at a residence

Excessive noise betwee...

Residential power tools...

Residential equipment (e...

Residential construction...

Vehicle/mechani cal repairs

Barking dog

Motorcycle, dirt bike, A...

Alarm (car, house or...

Music or loud voices at a ...

Music or loud voices at a...

Commercial / industrial /...

Snow plowing roads or str...

Commercial truck...

Industrial noise and...

Railway

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Music, television or loud voices at a residence 34.01% 101

Parties at a residence 36.36% 108

85 of 106 14 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Excessive noise between attached/semi-detached dwelling units 8.08% 24

Residential power tools (e.g. lawn mower, snow blower, leaf blower, power saw) 5.39% 16

Residential equipment (e.g. pool pumps, air conditioners) 0.67% 2

Residential construction/renovations 4.71% 14

Vehicle/mechanical repairs 6.06% 18

Barking dog 28.28% 84

Motorcycle, dirt bike, ATV, snowmobile, no muffler 22.22% 66

Alarm (car, house or emergency vehicle siren) 1.35% 4

Music or loud voices at a bar or restaurant 1.35% 4

Music or loud voices at a concert 2.36% 7

Commercial / industrial / road construction 3.03% 9

Snow plowing roads or street sweeping roads 4.71% 14

Commercial truck deliveries and commercial waste removal activities 4.04% 12

Industrial noise and associated equipment 5.72% 17

Railway 5.39% 16

Other (please specify) 26.60% 79

Total Respondents: 297

86 of 106 15 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q10 If you have NOTmade an official complaint about noise, what type of noise in your opinion most often disturbs your residential neighbourhood? Choose all that apply.

Answered: 719 Skipped: 155

87 of 106 16 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Music, television o...

Parties at a residence

Excessive noise betwee...

Residential power tools...

Residential equipment (e...

Residential construction...

Vehicle/mechani cal repairs

Barking dog

Motorcycle, dirt bike, A...

Alarm (car, house or...

Music or loud voices at a ...

Music or loud voices at a...

Commercial / industrial /...

Snow plowing roads or str...

Commercial truck...

Industrial noise and...

Railway

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Music, television or loud voices at a residence 21.84% 157

Parties at a residence 26.56% 191

88 of 106 17 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Excessive noise between attached/semi-detached dwelling units 5.01% 36

Residential power tools (e.g. lawn mower, snow blower, leaf blower, power saw) 19.33% 139

Residential equipment (e.g. pool pumps, air conditioners) 1.95% 14

Residential construction/renovations 9.46% 68

Vehicle/mechanical repairs 7.37% 53

Barking dog 36.58% 263

Motorcycle, dirt bike, ATV, snowmobile, no muffler 37.69% 271

Alarm (car, house or emergency vehicle siren) 7.79% 56

Music or loud voices at a bar or restaurant 1.81% 13

Music or loud voices at a concert 2.23% 16

Commercial / industrial / road construction 7.93% 57

Snow plowing roads or street sweeping roads 15.86% 114

Commercial truck deliveries and commercial waste removal activities 7.93% 57

Industrial noise and associated equipment 9.18% 66

Railway 18.08% 130

Other (please specify) 20.45% 147

Total Respondents: 719

89 of 106 18 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q11 How does noise affect you? Choose all that apply.

Answered: 870 Skipped: 4

No disturbance – you can...

General disturbance ...

Headache

Hypertension

Loss of Sleep

Stress

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

No disturbance – you can tolerate it. 28.62% 249

General disturbance – irritation 61.95% 539

Headache 8.74% 76

Hypertension 7.36% 64

Loss of Sleep 42.07% 366

Stress 22.53% 196

Other (please specify) 8.16% 71

Total Respondents: 870

90 of 106 19 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q12 If you have made complaint(s) about noise in the past, were you satisfied with the action taken to resolve the complaint?

Answered: 296 Skipped: 578

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 39.53% 117

No 60.47% 179

Total 296

91 of 106 20 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q13 Some noise by-laws prohibit construction activities for large projects during certain times of day. In your opinion, what times of day are reasonable to expect noise from large commercial, industrial or road construction projects?

Answered: 820 Skipped: 54

MORNING

5 a.m.

6 a.m.

7 a.m.

8 a.m.

EVENING

6 p.m.

7 p.m.

92 of 106 21 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

8 p.m.

9 p.m.

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

START TIME END TIME

START TIME END TIME Total

MORNING 80.77% 19.23% 21 5 26

5 a.m. 83.87% 16.13% 52 10 62

6 a.m. 96.83% 3.17% 61 2 63

7 a.m. 99.32% 0.68% 290 2 292

8 a.m. 99.16% 0.84% 354 3 357

EVENING 30.43% 69.57% 7 16 23

6 p.m. 5.11% 94.89% 9 167 176

7 p.m. 2.62% 97.38% 5 186 191

8 p.m. 3.59% 96.41% 7 188 195

9 p.m. 1.90% 98.10% 4 206 210

93 of 106 22 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q14 Some noise by-laws prohibit use of residential power tools and recreational vehicles on private property during certain times of day; for example, use of snow blowers, lawn mowers, power saws and ATVs. In your opinion, what times of day are reasonable to expect noise from residential activities? When answering this question, please consider the variety of lifestyles in a neighbourhood, such as shift work, day work, at home work, and the need to perform work during optimum weather conditions, such as lawn mowing during cooler evening temperatures.

Answered: 819 Skipped: 55

MORNING

5 a.m.

6 a.m.

7 a.m.

8 a.m.

EVENING

7 p.m.

8 p.m.

9 p.m.

10 p.m.

0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8 2

START TIME END TIME Total Weighted Average

94 of 106 23 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

MORNING 95.24% 4.76% 20 1 21 1.05

5 a.m. 100.00% 0.00% 56 0 56 1.00

6 a.m. 100.00% 0.00% 82 0 82 1.00

7 a.m. 100.00% 0.00% 232 0 232 1.00

8 a.m. 99.75% 0.25% 398 1 399 1.00

EVENING 25.00% 75.00% 4 12 16 1.75

7 p.m. 6.67% 93.33% 8 112 120 1.93

8 p.m. 0.45% 99.55% 1 222 223 2.00

9 p.m. 0.40% 99.60% 1 250 251 2.00

10 p.m. 0.98% 99.02% 2 203 205 1.99

95 of 106 24 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q15 In the winter, it is necessary to plow private roads, lanes, driveways, and commercial and multi-residential parking areas following a major accumulation of snow. Contractors often have limited time to complete this task. In your opinion, which is more important?

Answered: 844 Skipped: 30

Clearing snow from private...

Prohibiting noise from s...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Clearing snow from private roads and commercial parking areas immediately following an accumulation of snow. 90.76% 766

Prohibiting noise from snow plowing and removal during certain times of day. 9.24% 78

Total 844

96 of 106 25 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q16 In your opinion, what times of day are reasonable to expect noise from snow plowing and removal?

Answered: 692 Skipped: 182

MORNING

4 a.m.

5 a.m.

6 a.m.

7 a.m.

8 a.m.

EVENING/NIGHT

9 p.m.

10 p.m.

11 p.m.

Midnight

1 a.m.

0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8 2

START TIME END TIME Total Weighted Average

MORNING 95.29% 4.71% 162 8 170 1.05

4 a.m. 99.58% 0.42% 237 1 238 1.00

5 a.m. 97.09% 2.91% 100 3 103 1.03

6 a.m. 97.97% 2.03% 145 3 148 1.02

97 of 106 26 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

7 a.m. 95.65% 4.35% 66 3 69 1.04

8 a.m. 68.75% 31.25% 44 20 64 1.31

EVENING/NIGHT 31.82% 68.18% 14 30 44 1.68

9 p.m. 31.18% 68.82% 29 64 93 1.69

10 p.m. 13.25% 86.75% 11 72 83 1.87

11 p.m. 8.70% 91.30% 10 105 115 1.91

Midnight 11.76% 88.24% 12 90 102 1.88

1 a.m. 4.17% 95.83% 12 276 288 1.96

98 of 106 27 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q17 Some noise by-laws limit commercial truck deliveries and commercial waste removal to certain times of day. In your opinion, what times of day are reasonable to expect noise from these activities?

Answered: 815 Skipped: 59

MORNING

5 a.m.

6 a.m.

7 a.m.

8 a.m.

9 a.m.

EVENING/NIGHT

8 p.m.

9 p.m.

10 p.m.

11 p.m.

Midnight

0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8 2

START TIME END TIME Total Weighted Average

MORNING 93.55% 6.45% 29 2 31 1.06

5 a.m. 97.80% 2.20% 89 2 91 1.02

6 a.m. 100.00% 0.00% 112 0 112 1.00

99 of 106 28 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

7 a.m. 100.00% 0.00% 324 0 324 1.00

8 a.m. 98.04% 1.96% 200 4 204 1.02

9 a.m. 88.68% 11.32% 47 6 53 1.11

EVENING/NIGHT 5.56% 94.44% 1 17 18 1.94

8 p.m. 3.01% 96.99% 11 354 365 1.97

9 p.m. 0.00% 100.00% 0 178 178 2.00

10 p.m. 0.00% 100.00% 0 93 93 2.00

11 p.m. 2.50% 97.50% 1 39 40 1.98

Midnight 1.14% 98.86% 1 87 88 1.99

100 of 106 29 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q18 Are you aware that the City grants noise exemptions for specific events and activities?

Answered: 870 Skipped: 4

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 71.84% 625

No 28.16% 245

Total 870

101 of 106 30 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q19 Please share any additional comments or suggestions.

Answered: 275 Skipped: 599

102 of 106 31 / 32 Draft By-law to Regulate Noise in the City of Greater Sudbury

Q20 Thank you for your participation.Deadline for submission of this survey is 5 p.m. on Thursday, June 30.

Answered: 41 Skipped: 833

103 of 106 32 / 32

Presented To: City Council Request for Decision Presented: Tuesday, Sep 27, 2016 Report Date Tuesday, Sep 13, 2016 Planning Committee - Resignations Type: Managers' Reports

Resolution Signed By THAT the City of Greater Sudbury accepts the resignation of Councillors Cormier and Dutrisac on the Planning Committee as outlined in the report dated September 13, 2016 from the Report Prepared By Executive Director, Administrative Services/City Clerk. Tanya Thompson Deputy City Clerk Appointment to Planning Committee: Digitally Signed Sep 13, 16 Recommended by the Department THAT the City of Greater Sudbury appoints Councillors ______Caroline Hallsworth and ______to the Planning Committee for the term of office Executive Director, Administrative ending in 2018. Services/City Clerk Digitally Signed Sep 13, 16 Recommended by the C.A.O. Ed Archer Background Chief Administrative Officer Digitally Signed Sep 13, 16 Councillors Cormier and Dutrisac advised that they wish to resign from the Planning Committee due to other time committments. In accordance with the City of Greater Sudbury Procedure By-law 2011-235, Article 42.03 the membership of the Planning Committee "shall be composed of five Members of Council". At this time there is a requirement to replace Councillors Cormier and Dutrisac, as with their resignations, there will only be three members on the Planning Committee. The process of making the appointments is detailed in Articles 33 and 37 of the Procedure By-Law. Members may nominate themselves or other members of Council to serve on Committees. Each member who is nominated will be asked if they wish to accept or decline the nomination. Where the number of councillors nominated matches the number of positions to be filled, the resolution will be presented to appoint the member. If there are more councillors who are interested in the committee than there are positions available, a simultaneous written recorded vote will be used to select the members.

104 of 106 WHEREAS Municipalities are governed by the Ontario Municipal Act, 2001; AND WHEREAS the City of Greater Sudbury has established Vision, Mission and Values that give direc- tion to staff and City Councillors; AND WHEREAS City Council and its associated boards are guided by a Code of Ethics, as outlined in Appendix B of the City of Greater Sudbury’s Procedure Bylaw, most recently updated in 2011; AND WHEREAS the City of Greater Sudbury official motto is “Come, Let Us Build Together,” and was chosen to celebrate our city’s diversity and inspire collective effort and inclusion; THEREFORE BE IT RESOLVED THAT Council for the City of Greater Sudbury approves, adopts and signs the following City of Greater Sudbury Charter to complement these guiding principles:

As Members of Council, we hereby acknowledge the privilege to be elected to the City of Greater Sudbury Council for the 2014-2018 term of office. During this time, we pledge to always represent the citizens and to work together always in the interest of the City of Greater Sudbury. Accordingly, we commit to: • Perform our roles, as defined in the Ontario Municipal Act (2001), the City’s bylaws and City policies; • Act with transparency, openness, accountability and dedication to our citizens, consistent with the City’s Vision, Mission and Values and the City official motto; • Follow the Code of Ethical Conduct for Members of Council, and all City policies that apply to Members of Council; • Act today in the interest of tomorrow, by being responsible stewards of the City, including its finances, assets, services, public places, and the natural environment; • Manage the resources in our trust efficiently, prudently, responsibly and to the best of our ability; • Build a climate of trust, openness and transparency that sets a standard for all the City’s goals and objectives; • Always act with respect for all Council and for all persons who come before us; • Ensure citizen engagement is encouraged and promoted; • Advocate for economic development, encouraging innovation, productivity and job creation; • Inspire cultural growth by promoting sports, film, the arts, music, theatre and architectural excellence; • Respect our historical and natural heritage by protecting and preserving important buildings, landmarks, landscapes, lakes and water bodies; • Promote unity through diversity as a characteristic of Greater Sudbury citizenship; • Become civic and regional leaders by encouraging the sharing of ideas, knowledge and experience; • Work towards achieving the best possible quality of life and standard of living for all Greater Sudbury residents;

105 of 106 ATTENDU QUE les municipalités sont régies par la Loi de 2001 sur les municipalités (Ontario); ATTENDU QUE la Ville du Grand Sudbury a élaboré une vision, une mission et des valeurs qui guident le personnel et les conseillers municipaux; ATTENDU QUE le Conseil municipal et ses conseils sont guidés par un code d’éthique, comme l’indique l’annexe B du Règlement de procédure de la Ville du Grand Sudbury dont la dernière version date de 2011; ATTENDU QUE la devise officielle de la Ville du Grand Sudbury, « Ensemble, bâtissons notre avenir », a été choisie afin de célébrer la diversité de notre municipalité ainsi que d’inspirer un effort collectif et l’inclusion;

QU’IL SOIT RÉSOLU QUE le Conseil de la Ville du Grand Sudbury approuve et adopte la charte suivante de la Ville du Grand Sudbury, qui sert de complément à ces principes directeurs, et qu’il y appose sa signature:

À titre de membres du Conseil, nous reconnaissons par la présente le privilège d’être élus au Conseil du Grand Sudbury pour le mandat de 2014-2018. Durant cette période, nous promettons de toujours représenter les citoyens et de travailler ensemble, sans cesse dans l’intérêt de la Ville du Grand Sudbury. Par conséquent, nous nous engageons à : • assumer nos rôles tels qu’ils sont définis dans la Loi de 2001 sur les municipalités, les règlements et les politiques de la Ville; • faire preuve de transparence, d’ouverture, de responsabilité et de dévouement envers les citoyens, conformément à la vision, à la mission et aux valeurs ainsi qu’à la devise officielle de la municipalité; • suivre le Code d’éthique des membres du Conseil et toutes les politiques de la municipalité qui s’appliquent à eux; • agir aujourd’hui pour demain en étant des intendants responsables de la municipalité, y compris de ses finances, biens, services, endroits publics et du milieu naturel; • gérer les ressources qui nous sont confiées de façon efficiente, prudente, responsable et de notre mieux; • créer un climat de confiance, d’ouverture et de transparence qui établit une norme pour tous les objectifs de la municipalité; • agir sans cesse en respectant tous les membres du Conseil et les gens se présentant devant eux; • veiller à ce qu’on encourage et favorise l’engagement des citoyens; • plaider pour le développement économique, à encourager l’innovation, la productivité et la création d’emplois; • être une source d’inspiration pour la croissance culturelle en faisant la promotion de l’excellence dans les domaines du sport, du cinéma, des arts, de la musique, du théâtre et de l’architecture; • respecter notre patrimoine historique et naturel en protégeant et en préservant les édifices, les lieux d’intérêt, les paysages, les lacs et les plans d’eau d’importance; • favoriser l’unité par la diversité en tant que caractéristique de la citoyenneté au Grand Sudbury; • devenir des chefs de file municipaux et régionaux en favorisant les échanges d’idées, de connaissances et concernant l’expérience; • viser l’atteinte de la meilleure qualité et du meilleur niveau de vie possible pour tous les résidents du Grand Sudbury. 106 of 106