(209) 943-1111. Para Información En Español, Por Favor Llame Al (209) 943-1111

SAN JOAQUIN REGIONAL TRANSIT DISTRICT BOARD OF DIRECTORS MEETING – NOTICE AND AGENDA 10:00 A.M. ON FRIDAY, NOVEMBER 13, 2020

This meeting is being held pursuant to Executive Order N-33-20 issued by California Governor Gavin Newsom on August 28, 2020. The Board of Directors will attend the meeting telephonically via Zoom Video Communications.

Members of the public can attend the RTD Board Meeting (audio only) by dialing: (669) 900-9128 Meeting ID: 992 1345 4372, or by viewing a live broadcast of the meeting online at https://us02web.zoom.us/j/99213454372

Persons wishing to address the Board must submit a public comment request by sending an email to [email protected] or by calling (209) 467-6668. All comments must be received by 9:00 a.m. on Friday, November 13, 2020.

RTD is committed to ensuring that all meetings are accessible regardless of an individual’s ability or access method. If you need a reasonable accommodation, please contact RTD’s Chief Executive Office at (209) 467-6668. For language assistance, interpreter services, please contact (209) 943-1111. Para información en Español, por favor llame al (209) 943-1111.

1. CALL MEETING TO ORDER

2. MOMENT OF SILENCE/REFLECTION

3. PLEDGE OF ALLEGIANCE TO THE FLAG

4. ROLL CALL

5. SPECIAL PRESENTATIONS

A. EMPLOYEES OF THE MONTH Special recognition of the Administration, Maintenance, and Transportation Employees of the Month.

B. YEAR OF SERVICE RECOGNITION Special recognition to retiring employees for their years of service.

C. WHO WE ARE: HUMAN RESOURCES Special presentation on the Human Resources department.

D. TRANSIT SYSTEM REDESIGN STUDY Special presentation on the transit system redesign study.

E. GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) AWARD Presentation regarding GFOA award.

F. AMERICAN HEART ASSOCIATION (AHA) WORKPLACE HEALTH RECOGNITION Presentation regarding AHA recognition.

6. PUBLIC COMMENT

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Each person who addresses the Board shall not make slanderous or profane remarks to or about any member of the Board, staff, or general public. Any person who utters loud, threatening, personal, or abusive language, who is unduly repetitious or engages in extended discussion of irrelevancies, or who engages in any disorderly conduct which disrupts, disturbs, or impedes the orderly conduct of any Board meeting shall, at the discretion of the presiding officer or a majority of the Board, be barred from further audience before the Board during that meeting. All public comments shall be limited to no more than FIVE MINUTES. In addition, applause, loud noises, or any other outbursts or disruptions from the audience are not allowed during or after a public comment. At the discretion of the presiding officer, those who are in violation of this protocol may be disconnected from the meeting.

7. REPORTS

A. CHIEF EXECUTIVE OFFICER (CEO) UPDATE

B. STATE/FEDERAL LEGISLATIVE UPDATE

C. FINANCIAL UPDATE

8. INFORMATION ITEMS No information items.

9. CONSENT CALENDAR

A. RESOLUTION: APPROVING THE MINUTES OF THE OCTOBER 16, 2020 REGULAR BOARD OF DIRECTORS MEETING Board approval of minutes.

B. RESOLUTION: APPROVING THE 2021 BOARD OF DIRECTORS REGULAR MEETING SCHEDULE Board approval of schedule.

C. RESOLUTION: APPROVING REVISED SALARY STRUCTURE Board approval of revised salary structure.

10. ACTION ITEMS

A. RESOLUTION: AWARDING A TWO-YEAR BASE TERM WITH THREE ONE-YEAR OPTIONS CONTRACT TO MEDICAL TRANSPORTATION MANAGEMENT, INC. (MTM) FOR ACCESS SAN JOAQUIN SERVICES FOR A CONTRACT AMOUNT NOT TO EXCEED $2,233,856 Board approval of contract for Access San Joaquin services.

B. RESOLUTION: AWARDING A SOLE SOURCE CONTRACT TO VAPOR BUS INTERNATIONAL, A WABTEC CORPORATION (VAPOR) FOR BUS OPERATOR BARRIERS FOR A CONTRACT AMOUNT NOT TO EXCEED $670,619 Board approval of contract for bus operator barriers.

11. QUESTIONS AND COMMENTS FROM DIRECTORS AND STAFF

12. CLOSED SESSION

A. CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: Gloria Salazar, CEO

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Employee Organization: Amalgamated Transit Union, Local 256

B. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION [Paragraph (1) of subdivision (d) of Government Code, Section 54956.9]: San Joaquin Regional Transit District vs. DSS-2731 Myrtle LLC, et al., San Joaquin Superior Court Case No. 39-2010-00252684-CU-El-STK

13. ADJOURNMENT NOTE: THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD ON FRIDAY, JANUARY 15, 2021 AT 10:00 A.M.

DATE POSTED: NOVEMBER 6, 2020

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San Joaquin Regional Transit District Item 5A Subject: Employee of the Month November 13, 2020

SPECIAL PRESENTATION: RECOGNITION OF ADMINISTRATION, MAINTENANCE, AND TRANSPORTATION EMPLOYEES OF THE MONTH

LEAD STAFF: GLORIA SALAZAR CHIEF EXECUTIVE OFFICER

BACKGROUND: To qualify as Employee of the Month (EOM), employees must meet the following basic requirements: 1. Has been an employee for at least six months. 2. Has not been selected EOM for the previous six months. 3. Has a perfect attendance record for the month. 4. Does not have any disciplinary action pending or in effect.

RTD selects EOMs based on the following criteria: 1. Takes initiative and accepts and carries out additional responsibilities beyond regular job assignments. 2. Provides exceptional internal and external customer service by being courteous and helpful. 3. Projects a positive image and has a helpful and cooperative attitude. 4. Exemplifies trustworthy and ethical behavior. 5. Promotes a positive work environment. 6. Comes to work on time, on a daily basis.

The Administrative EOMs are selected as follows: 1. A member of the management team nominates employees at a monthly meeting. 2. Nominees are selected as EOM when they receive at least a 2/3 majority of the votes cast by members of the management team.

A majority of their respective supervisors selects Maintenance and Transportation EOMs. There may be months where no EOM is selected for Administration, Maintenance, or Transportation.

Every EOM receives: • $75.00 gift card • Certificate and acceptance photograph

RTD recognizes EOMs by posting their photographs in the employee newsletter, “As the Wheels Turn,” and at each RTD facility in frames designed for EOM recognition.

The EOM program provides that RTD selects the Employee of the Year (EOY) from the previous 12 months’ EOMs. RTD offers EOYs the opportunity to represent their department/division at one of the conferences of the American Public Transportation Association (APTA).

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San Joaquin Regional Transit District Item 5B Subject: Years of Service Recognition November 13, 2020

SPECIAL PRESENTATION: YEARS OF SERVICE RECOGNITION

LEAD STAFF: ERICKA FRANCO HUMAN RESOURCES ADMINISTRATOR – BENEFITS

BACKGROUND: RTD has benefitted from many employees who have chosen to spend a significant number of years with our agency. To recognize the years of service for retiring employees, RTD will present a certificate honoring the time employees have spent with RTD and thanking them for their service. For employees leaving after 15 years or more, RTD will honor them with a commemorative plaque.

These certificates and plaques will be presented to retiring employees in a special ceremony at the next scheduled RTD Board meeting following their retirement. On behalf of all RTD employees, Board members, customers, and the community, RTD management wishes to thank these employees for their service and contributions over the years.

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San Joaquin Regional Transit District Item 5C Subject: Who We Are: Human Resources November 13, 2020

SPECIAL PRESENTATION: WHO WE ARE: HUMAN RESOURCES

LEAD STAFF: MALIKA MCGEE HUMAN RESOURCES MANAGER

BACKGROUND: Human Resources Manager Malika McGee will give a special presentation on the Human Resources Department.

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San Joaquin Regional Transit District Item 5D Subject: Transit System Redesign Study November 13, 2020

SPECIAL PRESENTATION: TRANSIT SYSTEM REDESIGN STUDY

LEAD STAFF: DAMARIS GALVAN SERVICE DEVELOPMENT MANAGER

KIMBERLY GAYLE DEPUTY CEO

BACKGROUND: Service Development Manager Damaris Galvan and Deputy CEO Kimberly Gayle will provide an update on the Transit System Redesign Study.

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Transit System Redesign Study RTD Board of Directors Meeting

November 13, 2020

Presenters: Dámaris Galvan, Project Manager Kimberly Gayle, Deputy CEO Introduction

Mission, Vision, and Core Values This study will be built and developed on RTD’s Mission, Vision, and focused on our Core Values: • Customer Service • Safety • Positive Work Environment • Sustainability

Goals of the Study • Create the most productive and efficient service design that is scalable to funding availability and customer demand. • Develop strategies for a sustainable service with reduced funding levels resulting from the COVID-19 pandemic. • Provide safe and efficient bus transit service that meets RTD’s zero emission goals. Introduction

Goals of the Study (continued)

• Fundamentally reinvent, reimagine and improve RTD’s entire bus system. • Ensure connectivity to key destinations and essential services. • Sustain and attract new customers to grow RTD’s ridership base. • Identify new travel patterns as a result of our current environment.

“RTD must be nimble in order to respond to the new transit demand and remain relevant as a public transit agency.” – CEO Gloria Salazar Objectives

• Build on the existing non-fixed guideway Bus Rapid Transit (BRT) express network as the “backbone” of a new transit system; or

• Create a bus transit system design from the ground up with a “clean slate” approach;

• Improve service performance through first- mile and last-mile connections through various service delivery methods; and

• Ensure a sustainable and financially viable transit system that will support RTD’s needs for the next 1 -3 years and beyond. Selected Consultant: Fehr & Peers

▪ California firm, primary staff located in Sacramento office.

▪ Fehr & Peers’ proposal demonstrated a clear understanding of the project and aligned with the Scope of Work tasks and deliverables.

▪ Experience and Qualifications: ✓ One of the leading firms in the industry in conducting transit demand studies. ✓ Key Staff’s relevant experience with transit system redesign study services. ✓ National experience around the country and local experience within San Joaquin County. ✓ Firm has proven reliability and solid reputation. Fehr & Peers - Key Staff Paul Jewel, Principal-in-Charge

• Professional with nearly 30 years of public transit planning and operations, former CEO and head of transit planning for Nelson\Nygaard.

• He led or participated in over 20 large system Comprehensive Operations Analysis projects including work for Foothill Transit, LAVTA, SamTrans, Spokane Transit Authority and VIA San Antonio. Key Staff - Fehr & Peers

Greg Behrens, AICP, Project Manager

• Associate Planner with more than 10 years of public and private sector transportation planning experience.

• He has recently managed the Placer- Sacramento Gateway Plan, a $450k effort involving Sacramento Reginal Transit (SacRT) and multiple stakeholder agencies. Key Staff - Fehr & Peers

Kari McNickle, Project Key Transportation Planner

• Kari has more than seven years of experience in transportation planning and advocacy, based almost exclusively in San Joaquin County.

• Her work focuses on transportation demand management, active transportation planning, and community engagement. Key Staff - Fehr & Peers

Kashfia Nehrin, Project Transportation Specialist

• Kashfia will provide support to the Fehr & Peers team. She has a Masters from UC Berkeley in Transportation and Planning.

• Kashfia's skills include core programming languages and tools, such as: Python, R, Bash, PosgreSQL. She is adept in advanced visualization and GIS software and web development. Fehr & Peers’ Project Team

▪ Joining Fehr & Peers : o Nelson\Nygaard o AIM o AJM & Associates

▪ Combined Transit System Redesign Projects in the last five years: o Monterey – Salinas Transit o Central Contra Costa Transit Authority – County Connection RTD Project Team

RTD’s Project Manager – Damaris Galvan, Service Development Manager

• Damaris has over 10 years of experience working in the public transportation industry.

• She has extensive project management experience and provides expert advice to Executives for decision making. She has effectively developed a cohesive team amongst her staff at RTD.

• Damaris has vast experience with preparing transit service scenarios within funding constraints. She works collaboratively with RTD colleagues, external partners, and customers. RTD Project Team

Building upon the success of RTD’s service implementation team for the modified service that began August 2020, RTD will use this same multi-disciplinary project team for the Systems Redesign Study. The team is led by CEO Gloria Salazar and includes:

• Deputy CEO and Executive Team;

• RTD Superintendents, Managers, Supervisors, and Staff from Operations and Administration; and

• RTD Contractors: National Express and American Logistics Task 1: Project Management

Lead: Fehr & Peers Support: AIM & Nelson/Nygaard

1. Project Kick-Off Meeting 2. Project Management Plan 3. Bi-Weekly Progress Meetings 4. Project Governance Structure 5. Report of Accomplishments Task 2: Community, Stakeholder, and Internal Engagement (Part 1) Lead: AIM Support: Fehr & Peers

1. Public Involvement and Outreach Plan 2. Project website and a project-specific brand and logo 3. Stakeholder database 4. External survey 5. Survey assessment tool 6. Internal survey of RTD staff 7. Three (3) Virtual Open Houses throughout the County 8. Presentation to the RTD Board Task 3: Transit System Existing Conditions Analysis Lead: Fehr & Peers Support: Nelson\Nygaard and AIM

1.Performance indicator reports 2.Results of external survey 3.Ridership and farebox recovery data 4.Reliability and on-time performance 5.Onboard ride checks and passenger survey data 6.Develop route-by-route profiles 7.Existing conditions analysis 8.Briefing with RTD executive leadership Task 4: Transit Market Assessment (Existing and Future) Future Lead: Fehr & Peers

1. Transit market assessment of demographics, land use, and travel data 2. To support the market assessment, Fehr & Peers will leverage "Big Data" in the form of “Streetlight Travel Metrics” https://www.streetlightdata.com/our-data/ 3. Report - Transit Market Assessment Task 5: Develop Vision, Goals, and Measurable Objectives Lead: Fehr & Peers

1. Fehr & Peers will conduct a half day workshop with the RTD Board of Directors to highlight key findings and then craft an overall vision.

2. Fehr & Peers will develop measurable objectives for a comprehensive sustainability plan with alternative scenarios based upon industry research benchmarked with other bus transit agencies. Task 6: Develop Route Optimizations, Scenarios, and Title VI Analysis Lead: Fehr & Peers Support: Nelson/Nygaard

Urbanized Areas: Develop up to three (3) alternate system design scenarios demonstrating different transit modal approaches (including tradeoffs of coverage).

• Two of the three approaches would be based on: 1) System redesign with the BRT as the backbone of the network. 2) System redesign starting from a “clean slate."

• One approach would be based on the recommendation of the consultant team in consultation with RTD. Task 6: Develop Route Optimizations, Scenarios, and Title VI Analysis Lead: Fehr & Peers Support: Nelson/Nygaard

Rural Areas: Develop up to two (2) alternate system design scenarios demonstrating different rural and intercity transit approaches (including tradeoffs of coverage) in the rural and intercity service areas of San Joaquin County.

1. Technical Memorandum on Recommended Reforms and Scenario Framework/Methodology

2. Briefing with RTD Executive leadership Task 7: Identify and Analyze Potential Sources of Funding and Projected Revenues

Lead: Fehr & Peers Support: Nelson/Nygaard

1. Financial Analysis 2. Cost-Benefit Analysis 3. Proposed Funding Plan 4. Comprehensive Financial Plan Task 8: Community, Stakeholder, Title VI, and Internal Staff Engagement (Part 2)

Lead: AIM Support: Fehr & Peers

1. Present the Draft System Redesign Plan (SRP) and Comprehensive Financial Plan at ten (10) virtual workshops for stakeholders throughout the county.

2. Conduct three (3) virtual and physically-distanced Public Hearings in accordance with RTD's Public Comment and Title VI Policies.

3. Conduct one (1) electronic internal survey for distribution to RTD operators, supervisors, and administrative staff. Task 8: Community, Stakeholder, Title VI, and Internal Staff Engagement (Part 2) Lead: AIM Support: Fehr & Peers

4. AIM will collect internal and external public input; analyze, and document findings; and make recommendations for incorporation into the Draft SRP.

5. Consultant team will prepare a compilation of community and stakeholder feedback, public hearings and a summary report. Task 9: Prepare Final Draft System Redesign Plan

1. Executive Summary 2. Benchmarking Analysis 3. Performance Diagnostics 4. Regional Transit review and recommendations for Market Growth 5. Implementing Transformational Change 6. Transit Scenario Recommendation(s) and Model Development 7. Recommendations for Reforms and Enhancements 8. Implementation Strategy with Financial Plan 9. Marketing Strategies Task 10: Present Final Draft System Redesign Plan Lead: Fehr & Peers

1. Present Final Draft to the Facilities Committee of the RTD Board of Directors.

2. Present Final Draft Plan to the RTD Board of Directors.

3. Incorporate final edits and complete Transit System Redesign Plan and all task documents, including appendices.

4. Board adoption. Task 11: Implement the System Redesign Plan

Lead: Fehr & Peers Support: Nelson/Nygaard

• Following the adoption of the Final Plan by the RTD Board of Directors, the consulting team will work closely with RTD staff to prepare an implementation activities plan centered around Fehr and Peers implementation matrix.

• Major tasks will include activities such as bus stop updates, communicating route changes to the public, etc. Task 12: Technical Assistance

Lead: Fehr & Peers Support: Nelson/Nygaard

The Service Planning team from Fehr & Peers and Nelson/Nygaard will be available on an as needed basis to provide technical assistance during the implementation phase. Project Budget System Redesign Study Project Schedule

PROPOSED SCHEDULE 2020 2021 Tasks Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Task 1: Project Management KO Meeting Report 1 Taks 2: Community, stakeholder, and Internal Staff (Part 1) Report 2 Survey & Task 3: Transit System Existing Conditions Analysis Ridecheck Report 3

Task 4; Transit Maket Assessment Report 4 Task 5: Develp Vision, Goals, and Measurable Objectives Workshop for RTD's Transit System Redesign Plan & Report 5 Task 6: Develop RTD's Route Optimization, Scenarios, and Title VI Requirements Report 6 Task 7: Identify and Analyze Potentail Sources of Funding and Projected Revenues Report 7 Task 8: Community, Stakeholder, Title VI, and Internal Staff Engagement (Part 2) Report 8

Task 9: Final Draft Plan Completion Draft SRP

Task 10: Present Final Plan Final SRP

Taks 11: Develop Implementation Plan Report 11 To Continue as Task 12: Implementation Techical Assistance needed Frequently Asked Questions

• How can I participate as a passenger?

• Will my route be eliminated?

• Will fares increase or change due to the Service Redesign?

• Will there be more service later at night?

• Why not use this money to add more service instead of doing a study?

• How many years will the Service Redesign will be good for? More Questions?

Thank you! San Joaquin Regional Transit District Item 5E Subject: GFOA Award November 13, 2020

SPECIAL PRESENTATION: GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) AWARD

LEAD STAFF: VIRGINIA ALCAYDE DIRECTOR OF FINANCE

BACKGROUND: The Certificate of Achievement for Excellence in Financial Reporting is awarded to the individual(s), department, or agency designated by the government as primarily responsible for preparing an award-winning Comprehensive Annual Financial Report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government agency and its management.

DISCUSSION: The Certificate of Achievement for Excellence in Financial Reporting is awarded by the GFOA of the United States and Canada, a non-profit professional association serving approximately 20,000 government finance professionals. The GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program in 1945 to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles to prepare comprehensive annual financial reports that evidence the spirit of transparency and full disclosure, and it recognizes individual governments that are successful in achieving that goal. The CAFR is judged by an impartial panel to meet the high standards of the program, including demonstrating a constructive “spirit of full disclosure” to clearly communicate its financial story.

In October, the GFOA informed San Joaquin Regional Transit District (RTD) that it once again achieved the Certificate of Achievement for Excellence in Financial Reporting for its FY 2019 CAFR. This is the 17th year in a row that RTD’s Finance Department has received this prestigious award.

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San Joaquin Regional Transit District Item 5F Subject: American Heart Association Workplace Health Recognition November 13, 2020

SPECIAL PRESENTATION: AMERICAN HEART ASSOCIATION’S (AHA) WORKPLACE HEALTH RECOGNITION

LEAD STAFF: NANCY ANTONIO RISK ADMINISTRATOR BACKGROUND: Risk Administrator Nancy Antonio will present the AHA recognition for RTD’s workplace health achievements. This is RTD’s third year of receiving the bronze level recognition.

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San Joaquin Regional Transit District Item 7A Subject: CEO Update November 13, 2020

REPORT: CHIEF EXECUTIVE OFFICER UPDATE

LEAD STAFF: GLORIA SALAZAR CHIEF EXECUTIVE OFFICER

POLICE ACTIVITIES (OCTOBER) Officer Marquez worked 15 days and other officers worked 3 days. Their production statistics for October are listed below: Type of Report Filed Quantity Type of Report Quantity Type of Report Filed Quantity Felony Arrests IFilntoedx ication Arrest Field Interviews 4 Warrants Arrests 1 Movingrearrest sC itations PC 640 Citations Other Arrests SMC Citations Misdemeanor Arrests 2 Parking Citations 1 Traffic Citations Abandoned Autos Other Citations Vehicles Towed Narcotics Confiscated Calls for Service 12 Weapons Seized Weapons Confiscated

MEETINGS RTD participated in meetings of the following committees and organizations: • Access San Joaquin (ASJ) Technical Assistance Committee Meeting: Deputy CEO Kimberly Gayle • APTA TRANScend Virtual Conference: CEO Gloria Salazar, COO Darla Smith, Operations Superintendent-Transportation Cameron Isaacson, Operations Superintendent-Maintenance Brad Menil, Director of Finance Virginia Alcayde, Finance Manager Ravi Sharma, Service Development Manager Damaris Galvan, Project Controls Manager Merab Talamantes, Grants Manager George Lorente • APTA Transit Board Administrators Virtual Series—Business Meeting and Emotional Intelligence: Project Controls Manager Merab Talamantes, Executive and Board Support Analyst Alan Anguiano • California Transportation Foundation (CTF) Mobility Symposium: CEO Gloria Salazar • California Association for Coordinated Transportation (CALACT) 2020 Virtual Conference: Director Balwinder Singh, CEO Gloria Salazar, Deputy CEO Kimberly Gayle • Stockton City Council Meeting: Board Chair Gary Giovanetti, CEO Gloria Salazar • Downtown Stockton Alliance Board Meeting: Project Controls Manager Merab Talamantes • Interagency Transit Committee Meeting: Deputy CEO Kimberly Gayle, Service Development Manager Damaris Galvan • San Joaquin Board of Supervisors Board Meeting: Vice-Chair Michael Restuccia, CEO Gloria Salazar • San Joaquin Council of Governments (SJCOG) Board Meeting: Chair Giovanetti, Deputy CEO Kimberly Gayle, • SJCOG Technical Advisory Committee (TAC): Grants Manager George Lorente • SJCOG Management & Finance Committee Meeting: Deputy CEO Kimberly Gayle • San Joaquin Regional Rail Commission Board Meeting: Deputy CEO Kimberly Gayle, Grants Manager George Lorente • Santa Cruz Metro and RTD Joint Agency Meeting: CEO Gloria Salazar, Deputy CEO Kimberly Gayle, Chief Administration and Innovation Officer Mike Thompson, COO Darla Smith, Operations Superintendent-Transportation Cameron Isaacson, Operations Superintendent- Maintenance Brad Menil, Operations Superintendent-Facilities John Coose, Director of Finance Virginia Alcayde, Project Controls Manager Merab Talamantes, Human Resources Manager Malika McGee, Grants Manager George Lorente, Service Development Manager Damaris Galvan, Finance Manager Ravi Sharma, IT Network Administrator Lawrence Bolden, IT Network Administrator Sean Messick, IT Programming Administrator Jordan Espejo, Risk Administrator Nancy Antonio • Social Services Transportation Advisory Committee Meeting: Service Development

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San Joaquin Regional Transit District Item 7A Subject: CEO Update November 13, 2020

Manager Damaris Galvan • The Bus Coalition Post-Election Briefing: Deputy CEO Kimberly Gayle

WEBINARS RTD participated in webinars of the following organizations: • APTA-COVID-19: COO Darla Smith • APTA-Combining Services in a Single Platform Webinar: COO Darla Smith • The LeFlore Group-Hydrogen Fuel Cell 101 Workshop: CEO Gloria Salazar, Deputy CEO Kimberly Gayle, COO Darla Smith, CAIO Mike Thompson, Operations Superintendent- Transportation Cameron Isaacson, Operations Superintendent-Facilities John Coose, Project Controls Manager Merab Talamantes, Senior Administrative Assistant Samantha Graves, Service Development Manager Damaris Galvan, Grants Senior Specialist (TEMP) Dorceia Watkins, Maintenance Supervisor Gerardo Tovar, Maintenance Supervisor John Van Camp, Finance Manager Ravi Sharma, Maintenance Supervisor William Dickerson, Transportation Supervisor Robert Roth, Human Resources Manager Malika McGee

IT STRATEGIES Chief Administration and Innovation Officer Mike Thompson will discuss RTD’s stratety for computing cloud adoption.

EVENTS

Stuff the Bus—No One Should Go Hungry For its twenty-second annual Stuff the Bus food drive, RTD is reinventing the event in light of the COVID- 19 pandemic. In addition to changing the parameters of the event to collecting turkey donations only, RTD is encouraging employees through internal information displays, and rallying its partners and the community by sending out donation request letters the first week of November. Chair Giovanetti even extended the invitation to the SJCOG elected officials during their last meeting to join RTD in providing for those in need by donating to the Stockton Emergency Food Bank.

Pittman Elementary School Trunk or Treat To continue creatively engaging with the community at a time when physical distancing is necessary, RTD participated in Stockton Unified School District’s Trunk or Treat event at Pittman Elementary School. Organized by the Stockton Unified School District Police Department, this event brought twenty community partners together in providing a safe event for all children in the community. Artie D. made a special appearance wearing his face mask while giving out candy non-stop to families from 4 p.m. to 7 p.m. on October 29. Community outreach promotes awareness and early education to future riders.

Buses for Democracy On November 3, Election Day, RTD provided free rides to the polls with the Buses for Democracy program to increase the community’s access to voting. Voters were encouraged to use RTD Trip Planner to find routes that service their preferred polling location. Since traveling to vote is even more of a challenge this year with COVID-19, RTD publicized this program, emphasizing its rigorous cleaning practices and physical distancing policies to help passengers feel safe as they rode the bus. KCRA 3 featured this on their good morning show with a live ride-along interview with staff and passengers. In addition to external promotion of this program, Marketing worked with the Transportation department to internally communicate details of the day with operators.

Veterans Day On November 11, Veterans Day, RTD offered free rides to veterans and active-service members with proper military issued I.D. This program was available on all RTD services excluding Commuter routes. RTD continues to fortify its partnership with San Joaquin County Veterans Office to bring more awareness of the discount programs that RTD has created for veterans.

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San Joaquin Regional Transit District Item 7B Subject: State/Federal Legislative Update November 13, 2020

REPORT: STATE/FEDERAL LEGISLATIVE UPDATE

UPDATED BY: KIMBERLY GAYLE DEPUTY CEO

PAT JORDAN JORDAN & ASSOCIATES

Federal

COVID-19 Relief Bill Senators left Washington on October 26 for their October recess with virtually no prospect of passing new COIVD- 19 aid legislation before the November 3 elections. House Speaker Nancy Pelosi (D-CA) and Treasury Secretary Steven Mnuchin continued to negotiate another large COVID relief funding package, in the range of $1.6 trillion to $2.9 trillion, despite increasing signs there was not enough support in Congress to pass a package before the election.

Negotiations came to an end on October 29 when Speaker Pelosi sent a letter to Mnuchin stating that Democrats “are still awaiting the Trump Administration’s promised responses on multiple items of critical importance,” including COVID testing, state and local government aid, a plan for nationwide school reopening, legal liability for businesses, and other areas.

Pelosi sent the letter to Mnuchin just after midnight and released the letter to the press at the same time. Mnuchin’s response letter called Pelosi’s letter a “political stunt”. Clearly, it was already too late to pass a large aid package before the November 3 elections, but this does not bode well for a relief package being enacted in the November-December lame duck session of the current Congress.

Senate Majority Leader Mitch McConnell (R-KY) seems to reject the idea of doing a big COVID bill in the lame duck session, stating “I think that will be something we’ll need to do right at the beginning of the year, targeted particularly at small business that are struggling, hospitals that are now dealing with a second wave of the coronavirus and education, both K-12 and colleges.”

The problem in a lame duck session is always what happens if the elections indicate a change of regime to begin in January. Does the current Administration try to cut final deals, or does the side about to take power hit the brakes and start negotiations anew in January from a position of greater strength? An extra layer of uncertainty surrounds President Trump, who is unpredictable. Speaker Pelosi maintains that she would like to approve a plan in November or December even if there is a change in Administrations.

There is a possibility in the lame duck that a COVID relief bill will be included in the appropriations bill to keep the government open. There is also a possibility of post-election chaos and the stopgap spending law expiring on December 11 that could incentivize lawmakers to add coronavirus-related aid to the appropriations bills. If Congress and the White House are not able to reach agreement on at least another stopgap measure before December 11, a partial shutdown would begin.

The Senate is scheduled to be in session the week of November 9, except for Veterans Day, which is November 11. The House will not return until the week of November 16.

Below are links to the letters sent by Speaker Pelosi and Treasury Secretary Mnuchin. https://bit.ly/3ekGE4p https://bit.ly/34NTaWU

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San Joaquin Regional Transit District Item 7B Subject: State/Federal Legislative Update November 13, 2020

Effect on RTD: The revised Heroes Act that passed the House on October 1 (H.R. 925) provides $2.4 trillion in COVID-19 relief. The legislation includes $32 billion of emergency transit funding, more than double the transit funding provided in the May version of the bill. The Senate did not consider the Heroes Act. It is currently unclear whether a COVID relief bill will be passed during the lame duck session following the elections. RTD will not be receiving additional emergency transit funding at this time since Congress has not approved a final bill.

Federal Transit Administration (FTA) Research Grant Program Draws Criticism The FTA announced the availability of $10 million in grant funding through a new Public Transportation COVID-19 Research Demonstration Grant Program that will identify ways to make transit operations more efficient and improve mobility. The program will fund projects that demonstrate solutions, such as: • Cleaning and disinfecting protocols for transit vehicles, facilities and equipment • Effective exposure mitigation measures • Contactless payment systems and other innovative mobility strategies • Measures that strengthen public confidence in transit services

The FTA stated in the funding notice that they would not provide federal grants for COVID-19 research in New York, Portland or Seattle since they are “anarchist jurisdictions.”

The three cities labeled “Anarchist Jurisdictions” by the Trump Administration filed a lawsuit on October 22 questioning the validity of the Presidential Memorandum, “Reviewing Funding to State and Local Government Recipients of Federal Funds That Are Permitting Anarchy, Violence and Destruction in American Cities.” The memo that was issued in early September directs the review and possible disfavoring of federal funding provided to state and local governments that have “permitted violence and destruction of property to persist and have refused to undertake reasonable measures to counteract criminal activities.

The three cities argue congressionally appropriated funds cannot have conditions added by the executive branch without congressional authorization.

Effect on RTD: The specific action by the FTA does not affect RTD, but there is concern that the Administration is placing undue eligibility restrictions on federal grantees that could affect RTD in the future.

FTA Hosting COVID-19 Recovery Listening Session The FTA hosted a listening session on October 29 that focused on transit industry innovations that restore ridership, support COVID-19 operations, and rebuild confidence in public transportation during the COVID-19 public health emergency.

The link to the presentation is here: https://bit.ly/2TMbjy5

Effect on RTD: The COVID-19 Recovery Listening Sessions provide RTD with information regarding best practices of other transit agencies in restoring ridership.

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San Joaquin Regional Transit District Item 7C Subject: Financial Update November 13, 2020

REPORT: FINANCIAL UPDATE

LEAD STAFF: RAVI SHARMA FINANCE MANAGER

DISCUSSION: Finance staff will provide an update on the following: • October Revenue and Expense Summary • Cash Flow Projection

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San Joaquin Regional Transit District Item 7C Subject: Financial Update November 13, 2020

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San Joaquin Regional Transit District Item 7C Subject: Financial Update November 13, 2020

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SAN JOAQUIN REGIONAL TRANSIT DISTRICT FRIDAY, OCTOBER 16, 2020

Pursuant to Executive Order N-60-20 issued by California Governor Gavin Newsom on May 4, 2020 the Board of Directors of the San Joaquin Regional Transit District (RTD) held a Regular Meeting at 10:00 a.m. on Friday, October 16, 2020 telephonically via Zoom Video Communications.

Members of the public were able to attend the RTD Board Meeting (audio only) by dialing: (669) 900- 9128 Meeting ID: 923 9161 0001, or by viewing a live broadcast of the meeting online at https://zoom.us/j/92391610001

1. CALL MEETING TO ORDER Chair Giovanetti called the meeting to order at 10:00 a.m.

2. MOMENT OF SILENCE/REFLECTION Chair Giovanetti called for a moment of silence and reflection.

3. PLEDGE OF ALLEGIANCE TO THE FLAG Chair Giovanetti led the pledge.

4. ROLL CALL Present: Gary Giovanetti, Chair Michael Restuccia, Vice-Chair Les Fong Balwinder Singh Joni Bauer

Staff Present (via videoconference) Gloria Salazar, CEO Kimberly Gayle, Deputy CEO Al Hoslett, RTD Legal Counsel Merab Talamantes, Project Controls Manager Alan Anguiano, Executive and Board Support Analyst Ravi Sharma, Finance Manager Keo Xanouvong, Transportation Supervisor Nancy Antonio, Risk Administrator John Coose, Safety Administrator Mike Thompson, Chief Administration and Innovation Officer Cameron Isaacson, Operations Superintendent – Transportation Brad Menil, Operations Superintendent – Maintenance Damaris Galvan, Service Development Manager Elizabeth Fernandez, Service Development Specialist Kong Her, Service Development Analyst Ericka Franco, Human Resources Administrator – Benefits Dorceia Watkins, Grants Senior Specialist (Temp) Syed Bukhari, Finance Senior Specialist Stephennie Costa, Mobility Specialist Samantha Graves, Senior Administrative Assistant Maximilian Cao, Marketing Graphics Supervisor Darla Smith, Operations Superintendent – Facilities George Lorente, Grants Manager Sunny Pannu, Human Resources Administrator Malika McGee, Human Resources Manager Virginia Alcayde, Director of Finance Angela Chang, Marketing Graphic Design Senior Specialist Sharlene Torres, Customer Engagement Specialist

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

Ruel Fernandez, Bus Operator Vic Picinich, Bus Operator LaShonda Nelson, Transportation Supervisor Rex Clark, Mobility Consultant Jennie Felix, Senior Administrative Assistant Pinky Acosta, Senior Accountant

Members of the Public Who Indicated They Were Present Joel Campos, San Joaquin Council of Governments Kari McNickle Judith Spiro, RTD Retiree Sherry Hurte Janice Waith Barbara Goodwin Patricia Jordan Nate Knodt, RTD Retiree Kenneth Huntley

5. SPECIAL PRESENTATIONS

A. EMPLOYEES OF THE MONTH (EOM)

i. SEPTEMBER EOM: Administrative: Senior Administrative Assistant Samantha Graves Transportation: Bus Operator Ruel Fernandez Maintenance: Bus Mechanic Apprentice Luke Gallagher

B. YEARS OF SERVICE RECOGNITION

i. Sharon Miller ii. Judith Spiro

C. BUS APPRENTICESHIP PROGRAM GRADUATES RECOGNITION

i. Chris Melton ii. Laura Ortiz

D. INFORMATION TECHNOLOGY (IT) UPDATES Chief Administration and Innovation Officer Mike Thompson made a presentation on the IT department and projects including the following: • Networks, PCs, cameras, phones, and PA systems in RTD Facilities • APCs, radios, fare collection, and WiFi in the vehicles • TextBus, cameras, and passenger information display at the bus stops • ERP, EAM, timekeeping, printers/copiers and mapping solutions in administration

Director Fong asked about RTD’s WiFi provider and if we are able to get a discount from them since RTD is advertising them. Thompson responded that Verizon is the provider; RTD is receiving a State discount but will follow up to see if there are further discounts.

Chair Giovanetti asked about RTD’s back up system and protections. Thompson reported that RTD has 3 layers of protection: a mirrored system in the data center at SamTrans, daily snapshots which load into the server located at the County Yard, and a system that backs up to the cloud at night. This storage has about 8 to 9 terabytes of stored back up

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

memory. Thompson responded regarding testing the mirrored system that shutting down the system would be disruptive during the week. The testing would have to be done on a weekend when there is less staff on the system.

Vice-Chair Restuccia commented that this presentation covered the questions that had been asked at the previous audit. Thompson confirmed that is correct.

E. PROJECT TRACKING/MONDAY.COM UPDATES Project Controls Manager Merab Talamantes provided a presentation on project tracking. The presentation was focused on Monday.com, the tracking software RTD staff is using internally to monitor projects for compliance and efficiancies. Talamantes reported that through Zoom, training staff on how to use Monday.com has been seamless since this software can be used with existing technology (emails) and has been well received.

6. PUBLIC COMMENT

Brandon Lopez commented on “rude customer service and not following up on customer complaints.” Deputy CEO Kimberly Gayle reported that RTD has contacted Mr. Lopez and is following up on his complaints.

Kenneth Huntley commented on Item 10B to ask that when the Transit System Redesign Study is in process, for RTD and Fehr and Peers to communicate with the passengers. CEO Salazar reported that in the Transit System Redesign Study, there will be public surveys and outreach to allow the public to provide input.

7. REPORTS

A. CHIEF EXECUTIVE OFFICER UPDATE CEO Gloria Salazar provided a written report to the Board and an oral update on success stories at RTD, which included Darla Smith as RTD’s new Chief Operating Officer and John Coose as the new Facilities Superintendent. Salazar also recognized Project Controls Manager Merab Talamantes for being elected to the Downtown Stockton Alliance Board, and to Deputy CEO Kimberly Gayle for being nominated to the CALACT Board.

CEO Salazar provided an update on current efforts to fill the Procurement Manager, Mobility Manager, and Transit Planner positions.

CEO Salazar said the San Joaquin County of Education (SJCOE) is working toward resurrecting the Memorandum of Understanding Between RTD and SJCOE to provide transporation for 7-12 grade students. This program was interrupted by COVID-19 and the new MOU is expected to be in place as early as November 1, 2020.

CEO Salazar also provided a report from the Facilities Committee meeting held on October 7, 2020 and confirmed that moving forward, the committee will meet quarterly to discuss electrification projects, safety and security, and other items as needed.

CEO Salazar provided an update on the status of the Measure K Cooperative Agreements with SJCOG.

CEO Salazar reported that RTD is fully committed to providing extraordinary customer service to all audiences and has been working to make sure virtual meetings are accessible to the visually and hearing impaired.

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

Lastly, CEO Salazar reported that RTD will sponsor a Hydrogen Fuel Cell Technology 101 training on October 27, 2020. Participants will include all managers and an open invitation to all staff members.

CEO Salazar invited Marketing Graphics Supervisor Maximilian Cao to provide an update on current Marketing efforts. Cao’s update summarized RTD’s Breast Cancer Awareness Month, upcoming Stuff the Bus, and Employee Engagement events.

B. STATE/FEDERAL LEGISLATIVE UPDATE Deputy CEO Kimberly Gayle provided a written report and verbal update on current legislative affairs, including SB 288 and the Heroes Act. Gayle also said the Federal Transit Administration is providing listening sessions and webinars that RTD staff has been participating in.

Director Fong congratulated Deputy CEO Gayle on one year at RTD.

C. FINANCIAL REPORT Finance Manager Ravi Sharma presented the September financial update.

Vice-Chair Restuccia asked that staff add the advanced local funds under the net revenue on the Revenue and Expense Summary Report.

8. INFORMATION ITEMS The following written reports were provided.

A. QUARTERLY UPDATE OF SOLICITATIONS JULY-SEPTEMBER 2020

B. QUARTERLY UPDATE ON CONTRACTS AWARDED JULY-SEPTEMBER 2020

9. CONSENT CALENDAR

A. RESOLUTION NO. 5939: APPROVING THE MINUTES OF THE SEPTEMBER 18, 2020 REGULAR BOARD OF DIRECTORS MEETING

B. RESOLUTION NO. 5940: AUTHORIZING CHIEF EXECUTIVE OFFICER (CEO) OR DEPUTY CEO TO EXECUTE AND FILE THE FY 2021 TRANSPORTATION DEVELOPMENT ACT (TDA) CLAIM

C. RESOLUTION NO. 5941: AUTHORIZING A RECOGNITION PLAQUE FOR SAN JOAQUIN COUNCIL OF GOVERNMENTS EXECUTIVE DIRECTOR ANDREW T. CHESLEY FOR THE MANY YEARS OF SERVICE AND SUPPORT IN TRANSPORTATION PLANNING IN SAN JOAQUIN COUNTY

ACTION: MOTION: VICE-CHAIR RESTUCCIA SECOND: DIRECTOR FONG Roll Call: AYES: Fong, Restuccia, Giovanetti, Singh, Bauer NAYES: ABSTAIN: ABSENT:

10. ACTION ITEMS

A. RESOLUTION NO. 5942: APPROVING A CONTRACT WITH PACIFIC GAS & ELECTRIC (PG&E) FOR THE INSTALLATION OF EIGHT ELECTRIC VEHICLE (EV) DEPOT CHARGERS

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

Chair Giovanetti asked if PG&E has any similar projects in the state. COO Darla Smith confirmed that there are similar projects throughout the state.

ACTION: MOTION: DIRECTOR FONG SECOND: VICE-CHAIR RESTUCCIA Roll Call: AYES: Fong, Restuccia, Giovanetti, Singh, Bauer NAYES: ABSTAIN: ABSENT:

B. RESOLUTION NO. 5943: AWARDING CONTRACT TO FEHR & PEERS FOR TRANSIT SYSTEM REDESIGN STUDY, SUBJECT TO NEGOTIATIONS FOR A CONTRACT AMOUNT NOT TO EXCEED $702,834

Director Fong asked if the data from this study is specific to Stockton Area. CAIO Mike Thompson confirmed that this study is specific to Stockton. Director Fong asked if other transit agencies have done similar studies. CEO Gloria Salazar reported that in the American Benchmarking Bus Group (ABBG) Conference, there are other agencies participating in their own studies. Director Fong asked how many hours this study will account for. Gayle reported that there is an identification of hours per task that will be presented at the November Board meeting.

Chair Giovanetti asked how much of this reporting is going to reflect future trends due to students with online learning and people working from home. Thompson reported that one of the tasks includes future trends. Gayle reported that there are a total of 9 tasks assigned for the study. Three tasks are assessing current conditions in setting up a team and the remaining six tasks will talk about planning for the future. Chair Giovanetti asks if details are still in flux on the negotiations due to what the resolution reflects and also asked if there can be a more thorough presentation at next month’s Board meeting. CEO Salazar confirmed that the presentation will happen next month.

Director Fong asked if the zero-emission bus technology will be included in the plan. CEO Salazar and Deputy CEO Gayle confirmed that it would be included.

Director Singh asked if the public would be able to provide comments for consideration in order to not leave voices unheard. Deputy CEO Gayle reported public outreach would certainly be performed and is included in the plan.

**Director Bauer terminated her ZOOM connection with the meeting during the discussion on this item, and therefore did not participate in the remainder of the meeting, including the voting of this item.

ACTION: MOTION: DIRECTOR SINGH SECOND: DIRECTOR FONG Roll Call: AYES: Fong, Restuccia, Giovanetti, Singh NAYES: ABSTAIN: ABSENT: Bauer

11. QUESTIONS AND COMMENTS FROM DIRECTORS AND STAFF

Director Singh thanked retirees and staff, congratulated Darla Smith and John Coose for the recent promotions, and congratulated the employees of the month.

Director Fong concurred Director Singh and congratulated Deputy CEO Kimberly Gayle on her one year anniversary with RTD.

Legal Counsel Al Hoslett reported that RTD Board adopted, in closed session, a resolution authorizing the settlement of a Workers Comp claim for Loretta Blair in the amount of $115,000

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San Joaquin Regional Transit District Item 9A Subject: Minutes October 16, 2020 November 13, 2020

and that matter has been resolved and settled.

12. CLOSED SESSION

Chair Giovanetti announced that there would be no Closed Session.

13. ADJOURNMENT

Chair Giovanetti adjourned the meeting at 11:52 a.m.

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San Joaquin Regional Transit District Item 9A Subject: Resolution Minutes October 16, 2020 November 13, 2020

RESOLUTION NO.____ DATED NOVEMBER 13, 2020

RESOLUTION APPROVING THE MINUTES OF THE OCTOBER 16, 2020 REGULAR BOARD OF DIRECTORS MEETING

RESOLVED AND ORDERED by the Board of Directors of San Joaquin Regional Transit District that the minutes of the Regular Meeting of October 16, 2020 be approved.

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San Joaquin Regional Transit District Item 9B Subject: 2021 Board of Directors Regular Meeting Schedule November 13, 2020

STAFF RECOMMENDATION: APPROVING THE 2021 BOARD OF DIRECTORS REGULAR MEETING SCHEDULE

LEAD STAFF: GLORIA G SALAZAR CHIEF EXECUTIVE OFFICER

FINANCIAL IMPACT: NONE

BACKGROUND: The Board of Directors monthly meetings are usually scheduled on the third Friday of every month. The meeting dates may change due to conference schedule conflicts and other considerations.

DISCUSSION: Staff recommends that the monthly meetings of the RTD Board of Directors be held on the third Friday of every month at 10:00 a.m.

Pursuant to Executive Order N-33-20 issued by California Governor Gavin Newsom on August 28, 2020, the Board of Directors of the San Joaquin Regional Transit District (RTD) will hold its Regular Meetings telephonically via Zoom Video Communications rather than in the Boardroom of the Downtown Transit Center, 421 East Weber Avenue, Stockton, California until the Executive Order is removed and agreed upon by the Board of Directors.

Similar to previous years and consistent with the practice of other public agencies, staff is proposing that the 2021 Board Meetings be held at the scheduled time and place on the following dates, unless otherwise approved by the RTD Board of Directors:

2021 BOARD OF DIRECTORS REGULAR MEETING SCHEDULE

Friday, January 15, 2021 Friday, February 19, 2021 *Friday, March 12, 2021 Friday, April 16, 2021 Friday, May 21, 2021 Friday, June 18, 2021 Friday, July 16, 2021 Friday, August 20, 2021 Friday, September 17, 2021 Friday, October 15, 2021 Friday, November 19, 2021

*Meeting date adjusted due to conference.

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San Joaquin Regional Transit District Item 9B Subject: Resolution 2021 Board of Directors Regular Meeting Schedule November 13, 2020

RESOLUTION NO: ____ DATED: NOVEMBER 13, 2020

RESOLUTION APPROVING THE 2021 BOARD OF DIRECTORS REGULAR MEETING SCHEDULE

WHEREAS, the monthly meetings of the RTD Board of Directors are regularly scheduled to be held on the third Friday of every month; unless otherwise approved by the RTD Board of Directors, and

WHEREAS, the recommended schedule considers the availability of the Board of Directors.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by Board of Directors of the San Joaquin Regional Transit District (RTD), as follows:

1. That the regular meetings of the RTD Board of Directors shall be held on the third Friday of every month at 10:00 a.m.

2. Pursuant to Executive Order N-33-20 issued by California Governor Gavin Newsom on August 28, 2020, the Board of Directors of the San Joaquin Regional Transit District (RTD) will hold its Regular Meetings telephonically via Zoom Video Communications rather than in the Boardroom of the Downtown Transit Center, 421 East Weber Avenue, Stockton, California until the Executive Order is removed and agreed upon by the Board of Directors.

3. That notwithstanding the above, the 2021 Board of Directors Regular Meeting Schedule shall be held at the scheduled time and place on the following dates, unless otherwise approved by the RTD Board of Directors:

2021 BOARD OF DIRECTORS REGULAR MEETING SCHEDULE

*Meeting date adjusted due to conference.

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San Joaquin Regional Transit District Item 9C Subject: Revised Salary Structure November 13, 2020

RECOMMENDATION: APPROVE REVISED SALARY STRUCTURE

LEAD STAFF: MALIKA L. MCGEE HUMAN RESOURCES MANAGER

FINANCIAL IMPACT: NONE

BACKGROUND: Per RTD’s enabling statues, RTD’s Board of Directors must approve the salary structure used by RTD staff.

DISCUSSION: In order to reflect the current organization structure and eliminate an unnecessary management level position between the Manager and Executive Manager levels, staff is recommending phasing out the Director level. The intent is to eliminate this management layer; however, there is one remaining Director who will be grandfathered in. No further position will be promoted to this management category. This action will create a flatter organization structure that is more appropriate for the size of RTD.

As a result of eliminating the management layer above the Manager category, staff is proposing to widen the salary range for managers by increasing the maximum of the range. The current M6 category of Deputy CEO/CFO will also be removed since it is no longer applicable.

This proposed change will be useful for the upcoming salary compensation study to ensure that RTD’s salaries and salary ranges are competitive and in alignment with comparable agencies.

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San Joaquin Regional Transit District Item 9C Subject: Revised Salary Structure November 13, 2020

San Joaquin Regional Transit District Job Classification and Salary Structure Management, Professional, Technical/Administrative Jobs Effective November 13, 2020

Class Position Minimum Maximum MANAGEMENT M5 CHIEF EXECUTIVE OFFICER Per contract Per contract

M6 DEPUTY CEO/CFO* 135,000 220,000 EXECUTIVE OFFICER M4 Deputy CEO 135,000 190,000 Legal Counsel EXECUTIVE MANAGER Chief Financial Officer M3 Chief Operating Officer 116,127 170,706 Chief Administration and Innovation Officer DIRECTOR*

M3 Director 109,523 157,872 Director of Finance MANAGER 135,000 Manager M2 118,005 Superintendent 77,165

SUPERVISOR M1 Operations Supervisor 69,853 95,320 PROFESSIONAL P4 ADMINISTRATOR 75,000 100,000 ADVANCED JOURNEY LEVEL

Senior Specialist/Supervisor 69,583 99,859 P3 Senior Specialist 63,503 90,781 JOURNEY LEVEL

Specialist P2 Senior Accountant 54,901 80,738 ENTRY LEVEL

P1 Accountant Analyst 47,437 69,784 TECHNICAL/ADMINISTRATIVE ADVANCED JOURNEY LEVEL Supervisor 52,181 76,762 T/A 4 Senior Accounting Assistant Senior Administrative Assistant 43,136 62,219

JOURNEY LEVEL

T/A 3 Accounting Assistant

Administrative Assistant 39,215 56,515 WORKING LEVEL T/A 2 Office Assistant II 37,308 52,427 ENTRY LEVEL T/A 1 Office Assistant I 32,131 45,575 *There is one employee remaining in the M3 category, this employee will be grandfathered.

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San Joaquin Regional Transit District Item 9C Subject: Resolution Revised Salary Structure November 13, 2020

RESOLUTION NO. ___ DATED: NOVEMBER 13, 2020

RESOLUTION APPROVING REVISED SALARY STRUCTURE

WHEREAS, the Board of Directors must approve the salary structure used by RTD staff; and

WHEREAS, to reflect the current organization structure and eliminate an unnecessary management level position between the Manager and Executive Manager levels, staff is recommending phasing out the Director level, which would simplify the structure; however, there is one remaining Director who will be grandfathered in; and

WHEREAS, by eliminating the management layer above the Manager category, staff is proposing to widen the salary range for managers by increasing the maximum of the range; and

WHEREAS, the current M6 category of Deputy CEO/CFO will also be removed since it is no longer applicable; and

WHEREAS, the proposed change will be useful for the upcoming salary compensation study to ensure that RTD’s salaries and salary ranges are competitive and in alignment with comparable agencies.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Directors of San Joaquin Regional Transit District that the revised salary structure be, and hereby is, approved effective November 13, 2020.

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San Joaquin Regional Transit District Item 10A Subject: Contract for Access San Joaquin services November 13, 2020

STAFF RECOMMENDATION: AWARDING A TWO-YEAR BASE TERM WITH THREE ONE- YEAR OPTIONS CONTRACT TO MEDICAL TRANSPORTATION MANAGEMENT, INC. (MTM) FOR ACCESS SAN JOAQUIN SERVICES FOR A CONTRACT AMOUNT NOT TO EXCEED $2,233,856

LEAD STAFF: MIKE THOMPSON CHIEF ADMINISTRATION AND INNOVATION OFFICER

FINANCIAL IMPACT: $2,233,856 (100% LTF)

BACKGROUND: In 2018, San Joaquin Regional Transit District (RTD) was designated by the San Joaquin Council of Governments (SJCOG) as the Consolidated Transportation Services Agency (CTSA) for San Joaquin County, functioning under the name Access San Joaquin (ASJ).

CTSA was initiated by an agreement between all the transit operators in San Joaquin County to consolidate and reduce duplication of services. It provides enhanced mobility options for low-mobility groups such as seniors, veterans, and individuals with disabilities, and centralizes information for countywide transit services for the following agencies: RTD, Lodi GrapeLine, Tracy TRACER, Manteca Transit, Escalon eTrans, and Ripon Blossom Express.

Under California law, CTSA is an agency that coordinates and provides social service transportation, including services for the elderly and individuals with disabilities who cannot use conventional-transit services. The purpose of the state law is to improve the quality of transportation services to low-mobility groups and address the problem of inefficient or duplicative transportation services. In partnership with other local transit operators in San Joaquin County, ASJ administers both new and existing countywide services in an effort to seek efficiency in service delivery.

DISCUSSION: On April 22, 2020, RTD released the Request for Proposal (RFP). The RFP was publicly advertised in The Record, California Transit Association (CTA) website, California Association for Coordinated Transportation (CalACT), and RTD’s ProcureWare program for the duration of the solicitation. Thirty-five (35) potential Proposers download the RFP and RTD received only one (1) proposal. Due to inadequate number of proposals received, RTD rejected the proposal and opted to resolicit to obtain competition.

On June 9, 2020, RTD released the RFP for the second time. Forty-three (43) potential Proposers downloaded the RFP. On July 14, 2020, RTD received two (2) proposals from the following firms: • Medical Transportation Management, Inc. (MTM) • Paratransit, Inc.

After the initial evaluation, staff found deficiencies on both proposals. Staff consulted with RTD’s Legal Counsel and deemed the deficiencies as minor irregularities and both proposers were given an opportunity to correct their proposals. Both revised proposals were accepted and reconsidered for evaluation.

After evaluating the proposals, the evaluation committee, consisting of Georgia Graham (City of Lodi), Ed Lovell (City of Tracy), and John Andoh (City of Escalon), deemed MTM is as the highest ranked firm to provide the Access San Joaquin services.

The contract to be awarded is for an amount not to exceed $2,233,856 for the two-year base term with three one-year options. Below is the cost break down annually:

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San Joaquin Regional Transit District Item 10A Subject: Contract for Access San Joaquin services November 13, 2020

Contract Year Description Estimated Contract Amount Costs 1 Project Start-Up (fixed) $116,260 (Dec. 1, 2020 – Jun. 30, 2021) Project Manager (fixed) $95,032 Variable Costs $190,385 $401,677

2 Project Manager (fixed) $196,739 (Jul, 1, 2021 – Jun. 30, 2022) Variable Costs $241,731 $438,470

3 (Option Year) Project Manager (fixed) $202,409 (Jul, 1, 2022 – Jun. 30, 2023) Variable Costs $248,844 $451,253

4 (Option Year) Project Manager (fixed) $208,253 (Jul, 1, 2023 – Jun. 30, 2024) Variable Costs $256,180 $464,433

5 (Option Year) Project Manager (fixed) $214,276 (Jul, 1, 2024 – Jun. 30, 2025) Variable Costs $263,747 $478,023 Total $2,233,856

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San Joaquin Regional Transit District Item 10A Subject: Resolution Contract for Access San Joaquin services November 13, 2020

RESOLUTION NO. _____ DATED: NOVEMBER 13, 2020

RESOLUTION AWARDING A TWO-YEAR BASE TERM WITH THREE ONE-YEAR OPTIONS CONTRACT TO MEDICAL TRANSPORTATION MANAGEMENT, INC. (MTM) FOR ACCESS SAN JOAQUIN SERVICES FOR A CONTRACT AMOUNT NOT TO EXCEED $2,233,856

WHEREAS, in accordance with RTD’s procurement threshold for services requiring formal solicitation, staff issued a Request for Proposal (RFP); and

WHEREAS, on April 22, 2020, RTD released the RFP and forty-three (43) potential proposers downloaded the RFP; and

WHEREAS, July 14, 2020, two (2) proposals were received from MTM and Paratransit, Inc.; and

WHEREAS, the proposals were evaluated and the Evaluation Committee deemed MTM as the highest ranked firm to provide the Access San Joaquin services.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Directors of San Joaquin RTD as follows:

1) That a contract be, and hereby is, awarded to MTM for Access San Joaquin services for a total contract amount not to exceed $2,233,856.

2) That the Chair of the Board and the CEO be, and they hereby are, authorized and directed to finalize and execute the contract with MTM for Access San Joaquin services for a total contract amount not to exceed $2,233,856.

3) That the Chair of the Board and the CEO, acting separately, are hearby authorized and directed to execute such other agreements and amendments to this agreement, and to take such other actions as may be necessary or appropriate to carry out the intent and purpose of this resolution.

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San Joaquin Regional Transit District Item 10B Subject: Contract for Bus Operator Barriers November 13, 2020

STAFF RECOMMENDATION: AWARDING A SOLE SOURCE CONTRACT TO VAPOR BUS INTERNATIONAL, A WABTEC CORPORATION (VAPOR) FOR BUS OPERATOR BARRIERS FOR A CONTRACT AMOUNT NOT TO EXCEED $670,619 LEAD STAFF: MIKE THOMPSON CHIEF ADMINISTRATION AND INNOVATION OFFICER

FINANCIAL IMPACT: $670,619 (100% STA)

BACKGROUND: In adherence to the CAL/OSHA and CDC Physical Distancing guidelines, while maintaining the safety and security of our operators, RTD must implement measures to physically separate transit operators and passengers by using physical partitions. This will limit the exposure of the operator, by installing an impermeable divider where social distancing is unattainable.

RTD has installed temporary curtain-type partitions on buses used on our busiest routes. Our recommendation is to purchase permanent operator barriers for the entire fleet, which will last the life of the bus.

DISCUSSION: There are only two (2) known vendors that manufacture the permanent bus operator barriers, Arow Global, Inc. (Arow) and Vapor. Arow’s manufacturing is limited to only Gillig buses whereas Vapor is able to manufacture barriers for all RTD buses, with the exception of the MCI fleet. The MCI and smaller Cut- away style buses have different requirements and dimensions than our regular transit bus. The permanent barriers for these buses will be purchased at a later time.

Staff determined that this purchase meets the criteria for sole source purchase as in indicated in RTD’s Procurment Manual Section 7.1 Sole Source Purchases. Sole source procurement often arise where the specifications and requirements for the items or services to be procured are so unusual or distinct as to narrow possible sources down to one.

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San Joaquin Regional Transit District Item 10B Subject: Resolution Contract for Bus Operator Barriers November 13, 2020

RESOLUTION NO. _____ DATED: NOVEMBER 13, 2020

RESOLUTION AWARDING A SOLE SOURCE CONTRACT TO VAPOR BUS INTERNATIONAL, A WABTEC CORPORATION (VAPOR) FOR BUS OPERATOR BARRIERS FOR A CONTRACT AMOUNT NOT TO EXCEED $670,619

WHEREAS, there are only two (2) known vendors that manufacture the permanent bus operator barriers, Arow Global, Inc. (Arow) and Vapor; and

WHEREAS, Arow’s manufacturing is limited to only Gillig buses whereas Vapor is able to manufacture barriers for all RTD buses, with the exception of the MCI fleet; and

WHEREAS, staff determined that this purchase meets the criteria for a sole source purchase as indicated in RTD’s Procurement Manual Section 7.1 Sole Source Purchases;

WHEREAS, Staff recommends awarding a sole source contract to Vapor.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Directors of San Joaquin RTD as follows:

1) That a contract be, and hereby is, awarded to Vapor for Bus Operator Barriers for a total contract amount not to exceed $670,619.

2) That the Chair of the Board and the CEO be, and they hereby are, authorized and directed to finalize and execute the contract with Vapor for Bus Operator Barriers for a total contract amount not to exceed $670,619.

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