Cradle of Liberty Council Boy Scouts of America
2016 Annual Business Meeting Wednesday, April 20, 2016 4:30pm
- Agenda -
I. Welcome Jim Papada Council President
II. Opening Ceremony Troop 542 Supplee Memorial Presbyterian Church Maple Glen, Pennsylvania
III. Approval of Minutes Jim Papada a. April 20, 2015 Annual Business Meeting b. February 10, 2016 Executive Board Meeting c. March 9, 2016 Executive Committee Meeting
IV. Annual Resolutions Jim Papada
V. Commissioner’s Report Chuck Bolger Council Commissioner
VI. District Operations Report Torpey White District Operations Chair
VII. Development Report Al Boris Development Chair
VIII. Membership Report Mark Chilutti Membership Chair
IX. Order of the Arrow Report Chris Kelly Unami Lodge, One, Chief
X. Venturing Report Kirsten Connell Venturing President
XI. Program Report Patrick Brala Program Chair
XII. Properties Report Paul Garvey Properties Chair
XIII. Treasurer’s Report Bob Lux Council Treasurer
XIV. Governance Committee Report Sandy Girifalco Governance Chair
XV. Scout Executive’s Comments Dan Templar Scout Executive
XVI. Closing Comments Jim Papada
- Adjourn -
Cradle of Liberty Council Boy Scouts of America
2015 Annual Business Meeting Monday, April 20, 2015 Crowne Plaza Valley Forge, King of Prussia, PA
- Minutes -
Present: Darwin Beauvais, Chuck Bolger, Bob Booth, Al Boris, Stuart Bowman, Patrick Brala, Chris Brenner, Doug Bruhns, Alan Cave, David Chan, Mark Chilutti, Cary Coglianese, Frank Cotton, Mike Crockett, Scott Dahl, Ted Donnelly, Steve Elliott, Joe Fanelli, Edward Finn, Paul Garvey, Henry Geyer, Dave Gingras, Sandra Girifalco, William Giulian, Aaron Gooding, Frank Gramieri, Arlene Gray, Dave Grumbine, Jim Hegarty, Rod Henkels, Ken Houseal, Keith Hunt, John Kelly, Gregg Kintner, Chuck Kropac, Brenda Koehler, Tom Leidy, David Lipson, Walt Livingston, Bob Lux, Kevin Mahoney, Stephanie Marcinkowski, Hank Mayer, Dale McClain, Ted McDonald, Jim McHale, Mark Mueller, Suren Pakhtigian, Jim Papada, Steve Perrone, Tim Reppert, Robert Samuel, Pamela Samuels, Ernie Scardecchio, John Schaub, John Severino, Ron Sharer, David Sirken, Gregg Slocum, Dave Smeltzer, George Stevenson, Charles Stiteler, Scott Storrer, Rudy Tellman, Peter Walts, Torpey White, Bridget Wilby, Craig Williams, Dave Zimmerman,
Staff Present: Veronica Coyle, Bob Hayes, Sarah Herrmann, Anca Neuman, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin.
The meeting was called to order at 4:32pm by Rod Henkels, Council President.
Pack & Troop 551 from Upper Merion Baptist Church in King of Prussia performed the opening ceremony.
Action Items: The minutes from the 2014 Annual Business Meeting were approved on a motion by Mark Chilutti, seconded by Chuck Bolger, and carried unanimously. The minutes from the February 11, 2015 Executive Board Meeting were approved on a motion by Mark Chilutti, seconded by Keith Hunt, and carried unanimously. The minutes from the March 18, 2015 Executive Committee Meeting were approved on a motion by Mark Chilutti, seconded by Bob Booth, and carried unanimously. The Annual Resolutions as written for 2015 were approved on a motion by Mark Chilutti, seconded by Jim Papada, and carried unanimously. The February Financial Statements were approved on a motion by Chuck Bolger, seconded by Bob Booth, and carried unanimously. The slate for members of the Executive Board was approved on a motion by Sandy Girifalco, seconded by Mark Chilutti, and carried unanimously. The slate for members of the Executive Committee was approved on a motion by Sandy Girifalco, seconded by Mark Chilutti, and carried unanimously. The slate for National Council Representatives was approved on a motion by Sandy Girifalco, seconded by Bob Lux, and carried unanimously. Cradle of Liberty Council Boy Scouts of America
The slate for members of the Advisory Board was approved on a motion by Sandy Girifalco, seconded by Chuck Bolger, and carried unanimously. The slate for Council Members at Large was approved on a motion by Sandy Girifalco, seconded by Mark Chilutti, and carried unanimously. The slate for District Chairs was approved on a motion by Sandy Girifalco, seconded by Bob Lux, and carried unanimously.
Order of the Arrow Report Tim Reppert, Unami Lodge, One, Lodge Chief, presented the annual report of the Order of the Arrow. The Order of the Arrow is the National Honor Society of the BSA. It was founded in 1915 on Treasure Island, and will be celebrating its 100th Anniversary in 2015. The Lodge had a very successful year in 2014, with attendance growth at each of the service weekends compared to past years. Unami Lodge was recognized as a Gold Level Lodge through the Journey to Excellence program. Many exciting events are planned for 2015 to celebrate the centennial.
Commissioner’s Report Chuck Bolger, Council Commissioner, delivered the Commissioner’s Report. Journey to Excellence is Scouting’s performance recognition program. Provides the council with a report card with standards set by the National Office. District Journey to Excellence Results: o Bronze: Constellation, Continental, Northern, Triune Districts o Silver: Baden Powell, Conestoga, General Nash, Lafayette, Roosevelt, ScoutReach, Washington Districts. o Gold: Minquas District. The council achieved the Silver Level in Journey to Excellence for the second consecutive year. o The council is one of the nation’s best performers in leadership training. Membership, unit retention, and Cub Scout camping remain areas for improvement.
Membership Report Torpey White, District Operations Chair, delivered the Membership Report. The council is currently down in youth and units compared to last year. A significant portion of the gap is accounted for in our ScoutReach program. An extensive review of the council’s ScoutReach program is being conducted in order to identify the most effective programs as well as the units that should no longer continue. The council is projecting to have at least 3.5% overall membership growth by year-end in the 11 traditional districts. “Rocket Into Scouting” is the council-wide recruitment effort that will include a coordinated council-wide sign-up night on Wednesday, September 30. Each new Scout who joins will receive a model rocket at their first meeting. Cradle of Liberty Council Boy Scouts of America
The council recently had a “Blast-Off” and Planning Expo at the Wells Fargo Center in Philadelphia.
Program Report Patrick Brala, Program Chair, delivered the Program Report. The council boasts strong leadership training and service programs, which are keys to a high- quality, safe program. 90% of the council’s direct contact leaders are fully trained, and 94% of the top unit leaders are fully trained. The council reported 67,615 hours of service in 2014, and 277 Scouts achieved the rank of Eagle. Effective June 1, 2015, the Cub Scout program is changing to make it simpler for unit leaders to receive orientation and training, and to also make it more fun for the Cub Scouts. Scouts in the Cradle of Liberty Council camped for 72,032 total days in 2014. Camp attendance for Cub Scouts went up 12%.
Properties Report Paul Garvey, Properties Chair, delivered the Properties Report. In 2014, the Properties Committee spent a great deal of time doing preliminary planning for the restoration of Musser Scout Reservation into a first-class Cub Scout camp. Several old nuisance structures were removed, a conservation plan was formed, and safety improvements were made at Camp Hart. The lower level of the Dining Hall at Camp Hart was reconstructed to create a trading post and new central camp offices. At Resica Falls, the Steve Ranjo Clock Tower was completed, the conservation program was continued, an electrical issue at the pool was resolved, and two new campsites and a latrine were added. In 2015, the council has several new projects on the horizon for Resica Falls, including the redevelopment of the Great Bend kitchen into a restroom facility, the construction of a Handicraft Lodge that will be convenient for young campers and address increasing demands, and continuing the model forestry stewardship program already in place. At Musser Scout Reservation, the council plans to implement conservation projects including the logging out of Ash trees. The committee is also working through sewage issues at Camps Hart and Garrison that are being delayed due to new legislation and county/township processes. The air conditioning system at the Firestone Scouting Resource Center suffered a significant failure in the summer. This requires a major repair and the council is in the final stages of preparation to replace the system. The next phase of renovations and Firestone include the updating of restrooms to ADA standards, providing ADA access throughout the building and updating training facilities.
ScoutReach Report Keith Hunt, ScoutReach Chair, delivered the ScoutReach Report. Cradle of Liberty Council Boy Scouts of America
In 2014, ScoutReach finished with 2,832 total Scouts registered. There were 47 Cub Scout Packs and 4 Boy Scout Troops operating within the tri-county area. 600 Scouts participated in a camping experience, including resident camp, Fall Fest, and the Philadelphia Encampment. This is a tremendous increase over 2013’s performance. In 2015, ScoutReach plans to develop seven new Boy Scout Troops in underserved areas that have large successful Cub Scout Packs, but no Troops in the immediate area. The council has also set a standard for the ScoutReach Cub Scout programs that youth must attend three meetings in order to be registered, allowing the program to be more effective for the active youth.
Treasurer’s Report Bob Lux, Council Treasurer, delivered the February Financial Statements. For the first two months ending February 2015, the council reported a deficit of $(94,055) against a budgeted deficit of $(296,573) for a favorable variance to the budget of $202,518. This positive performance is primarily driven by expense savings. o Income: Revenues are below expectations. Net FOS is cause of variance. Total indirect support is on budget. o Expenses: The primary savings is in compensation and benefits, which is caused by several vacancies in management positions. Other expense variances are timing related and based on how the budget is spread vs. when money is actually coming in. The council has a very good cash position with an excellent liquidity ratio. The council is debt free and has an Endowment portfolio valued at over $13M. Without moving forward with a capital campaign, the council will not be able to make the needed improvements. The goals for the Finance Committee in 2015 include the strengthening of the finance side of the professional council staff, and the development of a fiscal policy manual related to travel and entertainment expenses, signature authority, change orders, conflicts of interest, etc.
Development Report Al Boris, Development Chair, presented the Development Report. The council had a successful year in fundraising. While the Technology event did not occur, there were two Hospitality events (January and November) which buoyed special events and exceeded the goal. Presently, the council is tracking nearly $50K ahead in special events, and Friends of Scouting is on pace with 2014’s performance. The Board Giving Campaign is behind its goal, due in part to some board gifts being earmarked for other campaigns. Board participation in the Friends of Scouting campaign sends a strong message to the council’s foundation and corporate sponsors who key in on this aspect of governance. ScoutReach Friends of Scouting is lagging at this time, but significant sponsors such as Wells Fargo and J.P. Mascaro and Sons have been approached and have given positive preliminary indications of support. Cradle of Liberty Council Boy Scouts of America
Governance Report Sandy Girifalco, Governance Chair, delivered the Governance Report. In keeping with procedure and in accordance with the council’s bylaws, all nominations for council positions were submitted for review and approval by the Governance Committee before being presented to the voting members. Those eligible to vote are the Executive Board members of the council as well as the Chartered Organization Representatives.
Incoming Council President’s Comments Jim Papada, Incoming Council President, delivered his remarks. Dan Templar was selected to serve as the council’s new Scout Executive after an intensive process that involved non-traditional methods. Dan will lead the council with innovation, imagination, and integrity. One of Jim’s objectives is to revisit the council’s strategic plan and specifically to improve the board’s understanding of the plan.
Closing Comments Rod Henkels, Council President, delivered his remarks. The Chartered Organization Representatives were thanked for their support of Scouting. The staff members and the board were recognized for their work during the transition of several leadership positions. A good board challenges the status quo, and has different opinions, but in the end everyone moves forward.
The meeting was adjourned at 5:40pm.
Respectfully submitted,
Daniel A. Templar Scout Executive
Approved:______James M. Papada, Council President
Cradle of Liberty Council Boy Scouts of America
Executive Board Meeting Wednesday, February 10, 2016 Crowne Plaza Philadelphia West, Bala Cynwyd, PA 8:00am
- Meeting Minutes -
Board Members Present: Geoff Armstrong, Chuck Bolger, Bob Booth, Patrick Brala, David Chan, Lewis Cyr, Sandy Girifalco, Rod Henkels, Keith Hunt, Walt Livingston, Stephanie Marcinkowski, Jim Papada, Steve Perrone, Ernie Scardecchio, John Severino, Brenda Shepperd, Dave Smeltzer, Sean Stacy, Sherry Sutton, Peter Walts, Brian Wallace, Torpey White.
Staff Members Present: Veronica Coyle, Michael Oehmke, Greg Osborn, Mark Saxon, Dan Templar, Chris Tomlin.
The meeting was called to order at 8:10am by Jim Papada, Council President.
Torpey White, District Operations Chair, delivered the Invocation.
Action Items: The charters for the following committees: o Commissioners o Compensation & Benefits o Development o Governance o Membership o Program were approved on a motion by Peter Walts, seconded by Chuck Bolger, and carried unanimously. The minutes of the November 11, 2015 Executive Board Meeting were approved on a motion by Chuck Bolger, seconded by Sandy Girifalco, and carried unanimously. The minutes of the December 9, 2015 Executive Committee Meeting were approved on a motion by Chuck Bolger, seconded by Sandy Girifalco, and carried unanimously. The approval of Brian Wallace as Chair of Northern District was approved on a motion by Chuck Bolger, seconded by Stephanie Marcinkowski, and carried unanimously. The December 2015 Financial Statements were approved on a motion by Chuck Bolger, seconded by Dave Smeltzer, and carried unanimously. The BSA All-Terrain Vehicle Program was approved on a motion by Bob Booth, seconded by Ernie Scardecchio, and carried unanimously. Cradle of Liberty Council Boy Scouts of America
Commissioner’s Report: Chuck Bolger, Council Commissioner, presented the Commissioner’s Report. The council achieved Silver in Journey to Excellence (JTE) for the third consecutive year. For the third consecutive year, lack of membership growth prevented the council from achieving Gold. 3 of 11 districts, as well as Exploring, achieved membership growth. The council has targeted 5 criteria for growth in 2016: Fiscal Management, Fundraising, Cub Scout Camping, Community Service, and Voice of the Scout. The commissioner service corps grew from 107 to 133 in 2015, and there continue to be monthly orientation sessions held for new commissioners as well as commissioners who need refreshers.
Treasurer’s Report: Bob Lux, Council Treasurer, presented the Treasurer’s Report. December Financial Statements: o Results improved from earlier year-end forecasts, with the council reporting a $542,076 surplus against a budgeted surplus of $34,446 for a favorable variance to the budget of $507,630. This is primarily driven by expense savings in compensation caused by numerous vacancies throughout the year. o The council has transferred $150,000 of that surplus into the capital fund. o The excess surplus goes into unrestricted net assets: the “rainy day fund.” The Finance and Audit Committee agree that the amount in unrestricted net assets is appropriate given the scope and size of the council operations. o The council is in a strong cash and liquidity position. The 2016 budget was approved with a $75,000 surplus over expenses.
Development Report: Mark Saxon, Director of Development, presented the Development Report on behalf of Al Boris, Development Chair. 2015 Performance: o Four districts achieved growth in Friends of Scouting (FOS). o Special events finished above budget despite transferring the Hospitality Dinner to 2016. 2016 Development Report: o Changes: . Community Friends of Scouting is moving from the individual districts to the counties, and will be the responsibility of the Field Directors. . The Aqua and Ashburn golf outings are moving from June to May. Cradle of Liberty Council Boy Scouts of America
o The 6th Annual Cradle of Liberty Gala will be held on June 16th, with Joe Caradino of PREIT receiving the Distinguished Citizen Award. 2016 Board Friends of Scouting Campaign: o The annual goal of this campaign is to have 100% board participation. o The campaign is currently at 22% of goal, and there are a large number of board members who have not participated. Foundations: o The Development team conducted a site visit at the Universal Daroff School with members of the Philadelphia Foundation. The Philadelphia Foundation has a strong interest in funding programs where youth are involved in leadership and program development. o The Development team continues to engage individuals and organizations who were not funding us or stopped funding us based on the membership policy.
Investment Report: Dave Smeltzer, Investment Committee Member, presented the Investment Report. The Investment Committee is an active, professional, and transparent committee. The council has approximately $12M in unrestricted and restricted funds. The council is currently the victim of the market. The committee is looking at line items for potential small changes, but is sticking with the overall strategy in general. o 2015 performance was down about 1.3%; the overall market was down 1.1%. o Since November 30, 2015, the council’s funds are down about 8%, which is consistent with the market. The Investment Committee’s strategy is to spread the funds over other options, with 1/3 large cap equities, and the remaining 2/3 spread over a variety of funds to mitigate risk.
Membership Report: Greg Osborn, Director of Field Service, presented the Membership Report on behalf of Mark Chilutti, Membership Chair. 2015 year end membership numbers: 13,046 youth in 480 units. This is a 14% decline in membership. o 71% of the decline is due to an intentional reduction in ScoutReach to focus on program delivery. o 4 districts experienced membership growth. o 7 districts recruited either the same or more Scouts than they did in 2014. The recharter process went surprisingly smoothly this year, despite the new PA background check laws and the transfer of all recharters to December 31 due dates. 86% of units turned in paperwork on time. Cradle of Liberty Council Boy Scouts of America
The youth retention rate in 2015 was 74%. This is an improvement over last year. The council should achieve gold in 2016. The unit retention rate could be 96% in 2016. The 2016 Membership Growth Plan should be presented to the Membership Committee for approval at the February 22 meeting. o The plan is built on strong, quality programs and recruitment year-round. o The strategy for the city is unique. It is a localized plan involving representatives from each district, but will also involve some council-wide initiatives.
Program Report: Patrick Brala, Program Chair, presented the Program Report. The Merit Badge College sold out in 3 hours, with 600 Scouts registering to participate in a two-weekend course to earn a variety of Merit Badges. The council is looking at ways to expand to meet the demand: multiple planning committees, multiple dates, specialty badges/courses, etc. Two new Program Directors with strong Scouting program backgrounds have been hired. ATV Program: o The Guide to Safe Scouting says that Scouts cannot ride ATVs on their own, but the council can offer special programs. o The programs require special training that certifies safety and preserves property. o The program is offered at very little cost to the council thanks to a national agreement with Polaris. The only cost to the council is $2,000 for safety equipment. Cub Scout Summer Camp improvements: o New Bouldering Walls, BMX Bicycles, and Fishing Piers. o These are constructed with mostly volunteer labor; the cost is primarily limited to supplies and materials.
Strategic Planning Report: Fairmount Ventures has facilitated meetings with a board steering committee over the past few months, and now is the time to develop tactics to address the strategies. There are now five subcommittees: Finance, Leadership, Marketing, Membership, and Program. Their efforts will be presented to the board at the retreat on Saturday, May 14th. The council recently enlisted the services of The Melior Group to conduct a focus group and market research study. o The focus group consisted of 10 people from all over Philadelphia from diverse socioeconomic backgrounds. They were asked what they looked Cradle of Liberty Council Boy Scouts of America
for in activities for their children, and what they thought about the Boy Scouts. o The market research study consisted of 300 phone interviews from all over the council territory, contacting adults with Scout-age or about to be Scout-age children. o Main takeaways for both was that the most important thing to get people in the door is word of mouth – parents trust other parents they know. The second is that the initial impression from the child and parent is important.
Discussion: Unit Health Dan Templar, Scout Executive, led a discussion on Unit Health. Healthy units will provide a positive first impression for children and parents, and will help spread positive word of mouth. How can we make sure that happens? Unit Assessment Program: o Commissioners are tasked with evaluating their units: are Scouts advancing, are the leaders trained, do they have an outdoor program, is there any change in membership (or just the same kids every year)? o Units are measured on a Red/Yellow/Green scale (Green = Healthy Unit). o Assessments will result in follow-up action items personalized for each unit. Role of other committees: o Make sure units have what they need and drive action. o Support difficult decisions regarding leaders who are detrimental to the program. Help the unit identify such issues and develop succession plans. o Align unit health with council program, activities, and training.
Scout Executive’s Comments: Dan Templar delivered his remarks. The council is almost fully staffed in the field. These people know and understand Scouting and what the council is trying to accomplish. The council is considering expanding the development team. The window of opportunity opened by the membership policy needs to be addressed. Chris Tomlin and Michael Oehmke have agreed to stay with the council through the capital campaign (~3 years).
Closing Comments: Jim Papada, Council President, delivered his remarks. The council needs to emphasize continues quality improvement in units. There are many aspects to the BSA in which lean principles could be applied to move bottlenecks. The big question remains: “How do we engage the broad community to get our message across, when the community at large doesn’t understand Scouting?” Cradle of Liberty Council Boy Scouts of America
o There is a lot of competition from other programs who claim to do the same thing. o What can we offer in the future? What’s new that we can do to reach 21st century families?
The meeting was adjourned at 9:45am.
Respectfully submitted,
Daniel A. Templar Scout Executive
Approved:______James M. Papada III, Council President
Cradle of Liberty Council Boy Scouts of America
Executive Committee Meeting Wednesday, March 9, 2016 Firestone Scouting Resource Center, Wayne, PA
- Minutes -
Officers Present: Chuck Bolger, Patrick Brala, Mark Chilutti, Bob Lux, Jim Papada, Dave Smeltzer.
Staff Members Present: Veronica Coyle, Anca Neuman, Greg Osborn, Mark Saxon, Dan Templar.
Special Guests Present: Ed Cool, Area 5 Outdoor Adventure Chair Gail Hill, Area 5 Commissioner Todd McGregor, Area 5 Director Bill Pfundt, Area 5 President
The meeting was called to order at 7:32am by Jim Papada, Council President.
Action Items: The January Financial Statements were approved on a motion by Bob Lux, seconded by Mark Chilutti, and carried unanimously. The resolution to adjust the 2016 budget within the following line items: o Foundations -- $300K increase; o ScoutReach Friends of Scouting -- $250K decrease; o Board Friends of Scouting -- $25K decrease; o Gala -- $15K decrease; and o Eagle Dinner -- $10K decrease with the understanding that there is no change to the overall bottom line of the budget was approved on a motion by Dave Smeltzer, seconded by Jim Papada, and carried unanimously. The resolution to approve the Certificate of Incumbency with Wells Fargo Bank, authorizing the Controller, the Scout Executive, and the Deputy Scout Executive to serve as Authorized Entity Representatives to act on behalf of the council was approved on a motion by Torpey White, seconded by Jim Papada, and carried unanimously.
Treasurer’s Report: Bob Lux, Council Treasurer, presented the Treasurer’s Report. For the first month of the year, the council is reporting a deficit of $(5,746) against a budgeted surplus of $95,321, for an unfavorable variance to the budget Cradle of Liberty Council Boy Scouts of America
of $(101,067). Revenue is performing well, but most of the positive performance is from expense savings. A $250,000 budgeted gift from Dr. Templeton is now a $750,000 gift from Psalm 103 Foundation (Dr. Templeton’s family foundation). This is a completely unrestricted gift for 2016. The Executive Committee approved the adjustment of the budget as detailed in the Action Items in order to address the variance caused by the gift. There is no change to the overall bottom line of the budget. Management made a concerted effort to allocate the budget appropriately over 12 months. Fewer variances should be timing related. Management is making progress with fiscal policies. The updated Certificate of Incumbency Resolution from Wells Fargo Bank approves three individuals to take action on behalf of the council, but only requires two signatures. This is a good internal control without making it burdensome for the council.
Commissioner’s Report: Chuck Bolger, Council Commissioner, presented the Commissioner’s Report. The commissioner staff has been tasked with performing exercises to increase their accountability in providing support to units. Each unit commissioner must conduct at least six units per year (one every other month), and conduct an in-depth assessment for each unit by the end of March.
Development Report: Mark Saxon, Director of Development, presented the Development Report on behalf of Al Boris, Development Chair. The Development Team has continued to make progress in special events. All but one special event honoree for the spring have been secured. The Development Report has already been updated to reflect the allocation of the Psalm 103 Foundation gift. Friends of Scouting (FOS) is behind, but $35,000 is in-house that is being held back from processing by credit card issues. The council is still short on 100% board participation in FOS, but efforts are being made to secure gifts from each board member.
Membership Report: Mark Chilutti, Membership Chair, presented the Membership Report. The Membership Committee has developed a year-round plan for growth based on input and buy-in from both volunteers and staff. There are a few “dreams” in the membership plan but the council is taking things one step at a time.
Cradle of Liberty Council Boy Scouts of America
Program Report: Patrick Brala, Program Chair, presented the Program Report. Year-to-date summer camp is $200,000 behind in budgeted reservation. The council is 300 reservations behind for Cub Scouts and 500 reservations behind in Boy Scouts. o Two new Program Directors are still getting up to speed. o The situation is being monitored and the staff and volunteers are continuing to push promotions and camp sign-ups.
Governance Report: Jim Papada, Council President, presented the Governance Report on behalf of Sandy Girifalco, Governance Chair. The Governance Committee will be reviewing the results of the recent Board Self-Assessment. The National Office provided a new template for by-laws, which the committee will be reviewing closely before presenting any revisions to the current by-laws.
Strategic Plan: Jim Papada presented an update on the Strategic Plan. Five pillars and corresponding committees have been established and the appointed committees have been tasked with developing strategies, tactics, responsibilities, and timelines. The strategic plan will be ratified at the Executive Board Retreat in mid-May.
Strategic Impact Exchange: Jim Papada introduced the 2015 Strategic Impact Exchange The National Council suggests that local councils participate in an annual “Strategic Impact Exchange” with representatives from our area committee. The purpose of the meeting is to conduct a collaborative, peer-to-peer discussion focused on member experience, membership growth, financial sustainability, and volunteer governance/engagement. Finance: o The council achieved Gold in JTE Fiscal Management, but it was driven by savings in compensation (large number of vacancies). o The council achieved Gold in JTE Fundraising. The council has done well in fundraising, but the performance has been bolstered by the grant from the John Templeton Foundation, which ended in 2015. These figures will not be matched for the next three years because the scoring is based on three-year averages. o Points of Pride: . Growth in unrestricted net equity, special event success. Cradle of Liberty Council Boy Scouts of America
. Summer camp financial performance. Cub Scout camping is growing, but Boy Scout camping has been flat. The growth is coming from increases in fees. . Re-engagement and meeting new funders who had issues with the membership policy. . Growing the operating fund’s unrestricted net assets while still investing $1.2M in camps and the office. o Taking out the John Templeton Foundation Grant, we have experienced growth, but not as much as it may seem. Membership: o Points of Pride: . Unification around “Rocket Into Scouting”. . Membership Committee reconstructed under strong leadership. . Membership Conference heavily and enthusiastically attended, with an honest discussion about expectations of each other (volunteers and staff). “This is what I need/this is what I can do.” . Growth in 4 of 12 Districts. . 8 of 12 Districts’ recruitment met or exceeded 2014. . External market studies focused on membership issues. . Self-imposed scrubbing of membership statistics in Scoutreach, with an emphasis on quality vs. quantity. o The 2016 membership plan includes input from other council committees (commissioners; marketing) to create “unit assistance teams” to not just build new units but make them quality units. o Opportunities in 2016 include: . Reports to the community (by county). . Good news to share – Eagle Scout service projects, Scouts performing heroic actions. . The development of new units in communities without Scouting. Key to this is finding the right people to champion the cause. . Helping units through matching grants for recruitment. o Needs in 2016: . A Unit Serving Executive and a strong Membership Chair in each district. . Increased social media directly to youth, who as a whole are viewing 100,000,000 hours per day. . Develop ideas capture the attention of teen Scouts and keep them interested in the program. Program: Cradle of Liberty Council Boy Scouts of America
o The council achieved growth in Cub Scout Advancement, Boy Scout Advancement, and Cub Scout Camping, but was flat in Boy Scout Camping and Community Service. . The attendance rate at summer camp is strong, but there is room for growth at both camps. . The increase in Cub Scout Advancement is attributed to the right- sizing of the ScoutReach program. More Scouts are in engaging programs and advancing. . Community Service could be much higher, but the issue is reporting, not actual service. o Opportunities for 2016: . New features at Musser, including docks, BMX course, and bouldering wall. . New features at Resica, including ATVs and an improved STEM program. . New Program Directors. . Institutionalizing and coordinating activities so that district activities (Klondike derbies, camporees) are of equal high quality. o There is a need for more weekend programs year-round at camp. Unit Service: o Professional leadership is in place for success in 2016, with all five senior management positions filled and the addition of a Field Director for each county. o Our Voice of the Scout results are dramatically lower than any other council in our area. We need to determine what we are doing wrong. o Points of Pride: . Excellent support to units provided by both professionals and volunteers. . Charter Renewal Process: what could’ve been a disaster (new laws about background checks and moving all recharter deadlines to December 31), ended up being a tremendous success. o Opportunities in 2016: . LDS Stakes have decided to include volunteer commissioners as a potential call to service. o Potential Barriers to Success: . Challenges at District-level leadership; weak district committees that don’t have a nominating committee process in place. Closing: o Membership is jobs 1-5, but the council took a big hit by addressing the quality of the ScoutReach program. Cradle of Liberty Council Boy Scouts of America
o The council is starting 2016 with a new base of Scouts who will receive a quality experience and will be the council’s best salespeople. Remarks from Area 5: o The council leads Area 5 in position-specific training. o There is potential for membership growth through various pilot programs, including STEM Scouts, Lion Cubs, family-oriented experiences, and efforts to address the needs of specific socio-economic communities. o Positive growth in Cub Scout Camping is encouraging.
The meeting was adjourned at 9:08am.
Respectfully submitted,
Daniel A. Templar Scout Executive
Approved:______James M. Papada III, Council President
Cradle of Liberty Council Boy Scouts of America
2016 Board of Directors Resolutions April 20, 2016
UNITED WAY, FOUNDATIONS AND GOVERNMENT AGENCIES – Cradle of Liberty Council, Boy Scouts of America is a participating partner with area United Ways and receives donor designated funds from other United Ways throughout the region. In addition, the Council seeks and receives grants and other funding from an array of foundations and Government Agencies from throughout the community. Whereas, various United Ways, Foundations, and Government Agencies require submission of application for funding and programmatic information in the course of normal relations, and since this information is necessary to ensure funding for the Scouting program; be it further. Resolved and voted, that Cradle of Liberty Council will continue relationships with these important funding sources, and further; resolved, that the officers of the Corporation, the Scout Executive and/or his designee are authorized to execute such documents as may be necessary, appropriate, or required by any legally recognized funding organization. Specifically, such individuals are authorized to execute any similar resolution required by any such funding organization in order to affect such documents.
LOCAL COUNCIL CHARTER RENEWAL – During January, every local Council completes an application to the National Council for renewal of its Charter to operate, effective in July of that yeaer. I move that the President, Treasurer, and Scout Executive complete the application to be acted upon approval by the National Office.
GIFTS OF STOCK – Periodically, gifts to the Council include stock which is sold immediately and applied per the donors’ wishes. Traditionally, the Chair, Treasurer, and Scout Executive are authorized to serve as agents for this purpose. I move that the Chair, Treasurer, and Scout Executive are authorized to serve as agents.
AUTHORIZATION OF DEBT – The Council Finance Committee is charged with authorizing debt including inter-fund loans, lines of credit and use of assets from another fund such as cash in a shared checking or savings account. I move that the Chair, Treasurer and Scout Executive are authorized to serve as agents to authorize debt as needed.
Cradle of Liberty Council Boy Scouts of America
AUTHORIZED CHECK SIGNERS – The Executive Board of the Cradle of Liberty Council authorizes the Vice President of Finance/Council Treasurer, Board Chair/Council President, Scout Executive, Deputy Scout Executive, Director of Field Service, and Director of Support Services to be official signers for checks drawn on various bank accounts of the Council. I move that we authorize that all checks of any amount shall be signed by at least two authorized check signers.
IRS FORM 990 – The Council Finance Committee is authorized to review and approve the IRS Form 990. The Council Vice President of Finance/Treasurer will report to the Executive Board that the Form 990 has been filed and will inform the Executive Board of any material findings in the Form 990.
SCOUTREACH – The Cradle of Liberty Council Executive Board reaffirms its commitment to our ScoutReach program. With this resolution, comes the commitment of Cradle of Liberty Council to fully support these programs in terms of volunteer and staff leadership, finance, and Council organization. I move that we reaffirm our commitment to ScoutReach.
NONDISCRIMINATION POLICY – It is the policy of the Cradle of Liberty Council, Boy Scouts of America, to offer equal employment opportunity, training, development, advancement, and pay on the basis of qualifications and ability without regard to race, color, national origin, sex, age, religious denomination, or disability.
POLICY FOR FINANICAL ASSISTANCE FOR YOUTH & ADULT REGISTRATIONS – The Cradle of Liberty Council recognizes that, without special direct financial assistance, many youth and adults from low-income or minority outreach communities cannot afford to register with the Boy Scouts of America. The council regularly appeals to and receives from contributed funds to provide this assistance.
Therefore, be it resolved that the Cradle of Liberty Council will have within the direct assistance account of the general operating annual budget funds to pay the National Council, Boy Scouts of America, registration or participation fees and Boys’ Life magazine subscriptions for youth members and adults from low-income communities. This policy includes supporting youth residing in public housing communities, youth with disabilities, youth from privately owned low-income communities and youth from other low-income families. Cradle of Liberty Council Boy Scouts of America
CERTIFIED COPY OF RESOLUTION: The Executive Board of the Cradle of Liberty Council authorizes the Scout Executive/Corporate to execute in the name of and on behalf of this Corporation such certificates, documents, instruments, registrations and other writings of whatsoever kind and nature, and to do such other acts as he may deem necessary or appropriate to effect the registration, documentation, certification or licensing of any equipment, vehicle or watercraft for this Corporation; and be it further resolved that the certificates, documents, instruments, registrations or other writing which may be executed in furtherance of this resolution shall be presumed conclusively to be the instruments, the execution of which is authorized by the resolution.
STAFF POSITION CHART: The Executive Board of the Cradle of Liberty Council approves the updated Staff Position Chart as of January 1, 2016.
OrgOrg ChartChart –– 20162016 CradleCradle ofof LibertyLiberty Council,Council, BSABSA JanuaryJanuary 20162016
Scout Executive
Executive Deputy Scout Executive Assistant
Director of Support Director of Field Controller Director of Services Service Development
AA to Director of Field Service & Field AA
Marketing Director / Field Director / Field Director Field Director Brand Manager Constellation
Camping & Accounting Program Development Outdoor Info. Systems & Baden Powell Assistant Director (CS) Conestoga DE Triune DE Northern DE Director Program Asst. Comm. Mgr. DE
Development PT Accounting Program ScoutReach Registrar Continental DE Roosevelt DD Director Clerk Director (BS) Minquas DE Director
Senior Resica Falls Major Gifts/ Administrative Exploring General Nash Ranger Roosevelt DE ScoutReach DE Foundations Asst. Executive DE
Support Development Musser Ranger Services AA Lafayette DE Associate
Develtopment Key: Washington DE Data Clerk AA – Administrative Assistant DD – District Director BS – Boy Scouts PT – Part Time CS – Cub Scouts DE – District Executive 2016 Council Budget Narratives Cradle of Liberty Council, Boy Scouts of America
INTRODUCTION
The 2016 Council Budget serves as a roadmap for understanding the direction of Scouting in the Cradle of Liberty Council. The 2016 Council Budget was developed through the collective efforts of the Finance Committee, Council Committee Chairs, and key staff members. The budget building process began with the following goals:
Target a $75,000 operating surplus over expenses. Limit expense growth to 3%. Continue to reduce dependency on the Endowment Fund by reducing the spending policy to 4.75%. Strive for a 2016 Capital Budget of at least $400,000. Develop a stand-alone Capital Campaign Budget. As you will see, most of these goals were met. Total expenses exceed the 3% increase due in large part to the expectation of a full staff effective 1/1/16 with every staff member enrolling in the complete benefits program, as well as the significant increase in the size of the council’s 2016 Philmont contingent, the 100th Anniversary of Musser Scout Reservation, a council camporee, and expenses associated with the increase in summer camp attendees.
The council management team, under the guidance of the Finance Committee, has endeavored to mitigate risk in the budget, but some factors remain:
The potential impact of a change to FLSA (Fair Labor Standards Act), which could increase the minimum salary an employee can be paid to be “exempt” from overtime pay eligibility. The budget is built on the current requirements, but contingency plans are being created for different potential scenarios including timing of implementation and possible minimum salary requirements. Growth in camping revenue is attributed in part to an increase in camp attendance of roughly 5.5%. This is due to the addition of two new full-time council Program Directors as well as the creation of new promotional videos, increased promotion efforts, and the continuation of facility improvements. An opportunity exists to increase both foundation and corporate support due to the recent change in the BSA’s standards of membership. While confidence is high that this change will have a positive impact in fundraising efforts, it will take time to introduce (or reintroduce) Scouting to these potential benefactors such as the United Way, Pew Foundation, Philadelphia Foundation, and others. For that reason, these revenue sources have not been included in the 2016 budget.
The proposed 2016 Council Operating Budget sets some challenging objectives, with nearly $6.5 million in income projected. While challenging, these objectives are certainly achievable through the leadership and generosity of the Board of Directors, District and Unit leaders, the families of our Scouts, the local business community, and our dedicated staff members.
Cradle of Liberty Council Boy Scouts of America
REVENUE
Revenues are expected to increase by $422,487 in 2016 over 2015 projected year end, or by 12%. The main increases will occur in the following categories:
Friends of Scouting (FOS) – increase in Field FOS due to restructuring of community campaigns to be managed at the county level. Foundations – growth in revenue is attributed to foundations that could not fund us in 2015 due to cyclical restrictions, as well as opportunity presented by the change in the national membership policy. Product Sales – increase due primarily to a reduction in cost of goods sold. Camping – as a result of a regular increase in summer camp fees and attendance increase attributed to Program Directors. Council Activities – due to increase in the number of participants in Philmont and the addition of a council camporee.
Direct Mail Contributions: $50,000 (+66.7%, or $20,000)
The council experimented with a new direct mail vendor in 2014 and met with little success. In 2015, the plan was to return to Haines-Direct Marketing with in-house supplemental mailings. Through the spring we produced in-house mailings and we forecast the planned 3 Haines- Direct mailers this fall to greatly increase this campaign. For 2016, we plan on returning to the most proven model of utilizing Haines-Direct throughout. The result should bring the Council back to near previous years’ giving levels.
Friends of Scouting: $1,017,675 (+9.6%, or $89,269)
Campaign 2015 Projection 2016 Budget $ Change % Change Family+Reclass $364,048 $390,000 $25,952 7.1 Community $43,671 $67,500 $23,829 54.5 Board $65,000 $70,000 $5,000 7.7 Leadership $35,000 $34,000 ($1,000) -2.8 Major Gifts $20,000 $25,000 $5,000 25.0 Staff $6,000 $12,000 $6,000 100.0 Matching Gifts $18,000 $18,000 $0 0.0 Traditional Total $551,719 $616,500 $64,781 11.7
LFL/Program Partners $30,965 $45,000 $14,035 45.33
Scoutreach (incl reclass) $368,500 $400,000 $31,500 8.6 Uncollectible provision ($40,050) ($43,825) ($3,775) 9.4
TOTAL $928,406 $1,017,675 $89,269 9.6
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Cradle of Liberty Council Boy Scouts of America
Friends of Scouting is the council’s annual campaign conducted through community and family divisions, along with corporate and executive board support. The Field Friends of Scouting Campaign’s performance broke down specifically along district boundaries in 2015 with 4-of-11 districts surpassing their overall goal with two others presently within $1,000 of increasing their year-over-year performance. Philadelphia County Districts performed most poorly, collectively dropping 56% from their 2014 totals followed by Conestoga and Minquas in Delaware County which dropped 43% and 35% respectively. For 2016, the field campaigns are projected to return to historical averages in the districts that experienced the greatest negative growth as each district begins this year with a seasoned executive. The District Community Campaign will once again be a point of emphasis as field directors will be given the responsibility of managing county-wide campaigns totaling $67,500. These campaigns were sporadic in the past as executives transitioned in each district.
Securing financial support for the Scoutreach program has been a major focus for the past three years, with very favorable results. In 2013, Jack Templeton provided a new three-year commitment of $250,000 towards Scoutreach. Dr. Templeton’s passing in 2015 introduced $275,000 of risk to Scoutreach and the Council Board Campaigns. Council leadership met with Pina Templeton on October 26th and is confident that she will continue or increase Dr. Templeton’s past support in 2016 and 2017.
Special Events: $1,040,550 to (+0.9%, or $9,428)
The Council will continue to conduct 12 special events in 2016.
Event 2014 Actual 2015 Projection 2016 Budget
Gala $420,669 $521,697 $452,000 Century Club Dinner $63,385 $45,800 $50,000 Eagle Dinner $33,759 $34,626 $28,200 Edward T. Taws Reception $28,476 $63,232 $44,200 Robert Morris Reception $29,916 $62,000 $34,500 Shooting Sports Classic $19,341 $24,000 $31,500 Delco Good Scout Reception $12,181 $26,000 $17,500 Vale La Pena $11,670 $7,450 $12,250 Aqua Golf Classic $104,593 $90,493 $93,000 Richie Ashburn Golf Classic $68,048 $69,324 $76,000 Hospitality Industry+Reclass $109,317 $1,500 $116,400 Technology Industry ($543) $85,000 $85,000
TOTAL $900,812 $1,031,122 $1,040,550
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Cradle of Liberty Council Boy Scouts of America
The success of the 5th annual Cradle of Liberty Gala was an outlier in 2015 and is the main cause for attention when forecasting the 2016 budget. The event surpassed all previous gross totals by $100,000 or 25%. The Hospitality event has once again been shifted forward into the first quarter of 2016 which should help dampen the effect of the Gala performing closer to its median net as we will look to double up again with a second fall event.
Foundations: $335,000 (+7.6%, or $23,695)
Campaign 2014 Actual 2015 Projection 2016 Budget Traditional $135,208 $178,805 $170,000 Scoutreach $101,500 $70,500 $95,000 Learning for Life $30,000 $62,000 $70,000 Total (QUE Study $266,708 $311,305 $335,000 Excluded)
Due to the change in the national membership policy, we feel that there is opportunity in the foundation world to apply and receive additional revenue. While it is reasonable to anticipate cultivating new relationships in 2016, funding will be dependent upon those foundations’ existing grant cycles. As such, we anticipate a mix of present-year funding and future-year commitments as we re-start these relationships. We also anticipate that we will receive funding from several Wells Fargo housed foundations which denied us this year due to a 3-year cycle restriction.
Product Sales: $516,600 (+0.12%, or $55,426)
The 2016 Popcorn Sale ($840,000 gross, $373,800 net) is budgeted to have a net increase of 3% compared to 2015. The loss of 25 units in the popcorn sale this fall resulted in a retail gross dip of nearly 20%, however, inventory controls implemented by council leadership translated into a 30% decrease in returned items compared to 2014 when units returned 15% of their inventory. Management is confident that a modest increase will be attainable in 2016. Consistent coaching and leadership of key units and recruiting district leadership will be essential.
The Camp Card sale ($300,000 gross, $142,800 net) was new in 2012, grew by 150% in 2013 and an additional 50% in 2014. In 2015 the sale decreased 2% due to lost selling units in key districts. We have set a goal with a full district staff at $30,000 more than the past two years. This is an increase from 54,000 to 60,000 cards sold. We have also selected a new card production company for 2016 which will save $20,000 in the cost of cards.
Investment Income: $578,850 (-0.1%, or -$4,269)
The main source of the Investment Income is the payout from the Council’s endowment fund, which is kept in a Trust Fund and invested, according to the Investment Policy. Beginning fiscal year 2000, the Investment Committee recommended, and the Board of the Council
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Cradle of Liberty Council Boy Scouts of America approved, the adoption of a spending policy of no less than 2% and no more than 7% per year, applied to the fair market value of the Investment Portfolio, determined annually and averaged over the three preceding years. The Investment Committee, which met in August 2015, recommended a spending policy for 2016 of 5.00%, with a goal for the Council of only 4.75%, a reduction of 0.25% from 2015. The current three-year average of the total portfolio is $12,574,947 as of September 31, 2015. The 2016 maximum allowable endowment payout is $597,305, which includes both restricted and unrestricted income. From the total payout, the council is projecting $578,850 to be reclassified as Unrestricted Investment Income, based on usage of funds according to the donor restrictions. This includes $44,785 earnings from Kuch Fund to be used for real estate property at Firestone Service Center.
Camping Revenue: $1,951,160 (+9.5%, or $168,506)
Increased revenue will primarily be a result of a $21 increase in the youth rate at Resica (+$65,100), a $10 increase in youth rate at Musser (+$15,000). Attendance at Resica is projected at an increase of 176 youth while Musser is flat due to moving first year Scoutreach campers to day programs in the city and replacing them with traditional. This will be driven by the promotional efforts of the two program directors. Camping is budgeted to have a surplus of $335,214 prior to applying investment income. 2015 forecast is a surplus of $249,432.
Camp/Camp Fees: 2012 Fee 2013 Fee 2014 Fee 2015 Fee 2016 Fee Resica Falls $350 $365 $380 $399 $420 Musser $225 $225 $175 $185 $195 Day Camp $125 $135 $140 $140 $145
Camp 2012 2013 2014 2015 2016 Attendance: Attendees Attendees Attendees Attendees Attendees Resica Falls 3001 3164 3130 3074 3250 Musser Resident 206 397 864 796 800 Musser Day 0 0 658* 634 635 Day Camp 1011 1151 710* 607 650 * Portion of Day Camp merged into Musser Day in 2014.
Council Activity Revenue: $490,701 (+55.9%)
Council Activity Revenue includes the following events: Philmont, Pilgrimage and Encampment, Philadelphia Encampment, Council Camporee and Council Day Camps. The increase is due to several factors: Philmont (+$105,000) trip with 43 more participants than 2015 and the addition of a council camporee (+$39,500) celebrating the 100th anniversary of Musser Scout Reservation.
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Cradle of Liberty Council Boy Scouts of America
District Activity Revenue: $72,050 (17.1%)
The number of district activities for 2016 has been reduced (51 to 42) mostly due to eliminating fall camporees because of the council camporee in September 2016. Further, several Klondike derbies and district dinners that did not happen in 2015 are planned in 2016.
Council Training Revenue: $46,450 (22.4%)
Training Revenue includes the following events: Wood Badge, NYLT, Cold Weather Seminar and general council training events. The 2016 increase in revenue is due to a planned Wood Badge course (+$8,700) which did not happen in 2015.
Council Advancement Revenue: $22,800 (2.9%)
This includes the Merit Badge College and the council recognition dinner.
EXPENSES
Overall 2016 expenses are expected to increase by $510,544, or 8.7% comparing with the 2015 projection.
The main increases will occur in the following categories:
Compensation – all 2015 vacant positions will be filled and with the assumption of 100% participation in benefits offered to the full time employees. Program and other supplies – impacted by increase of camp attendance and participation in the Philmont trip and council camporee. Travel – as a result of full staffing and the Philmont trip. Conferences and Meetings – increase due to training provided for new professional employees and the employees who did not complete their training courses. Insurance – increase in market cost.
Employee Compensation: $3,370,134 (+10.8%, or $328,434)
The Compensation category constitutes 53% of the Council’s Total Budget Expenses. The salary item represents 41%, with payroll taxes and benefits accounting for the remaining 12%.
Assumptions contained in the compensation budget include: an overall 5% increase, of which 3% represents general pool of merit raises and 2% of contingency (over-time compensations, severance payouts, possible compensation incentives and unemployment benefits in excess of budget). No new full time positions are planned for 2016. Summer camp includes the addition of four seasonal positions at Resica and two seasonal positions at Musser in order to support the anticipated growth.
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Cradle of Liberty Council Boy Scouts of America
Compensation budgets for 2016 are:
Salaries: 2016 Budget Professional Staff, Support Staff & Rangers (42 employees) $2,295,527 Summer Camp Staff (160 employees) $291,500 Employee Benefits $460,324 Payroll Tax Expense $307,783 Employee Related Expenses (moving, interviewing) $15,000
Professional Fees: $112,896 (-14.2%, or -$18,684)
Professional fees include audit fees, legal and electronic data processing fee, website development and other. The decrease is due to the reclassification of online credit card fees into bank fees in other expenses. The QUE study expenses have been excluded.
Program & Other Supplies: $831,819 (+14.7%, or $106,885)
Supplies include office and program supplies, camp food, commissary and medical supplies, as well as janitorial and sanitation supplies. Program supplies are driven by many sources: summer camp, day camp, district events, and recognition dinners, etc. The increase in 2016 compared to 2015 is associated with inflation of expenses, growth in the camping programs (+$50,000), Philmont (+$13,000) and the Council Jamboree (+$18,000).
Occupancy: $506,213 (+3.7%, or $17,881)
Occupancy expenses include costs for Firestone Scouting Resource Center, Musser Scout Reservation and Resica Falls Scout Reservation. The increase is associated with the number of participants attending Philmont (+$40,000).
Publications & Media: $55,759 (-0.0%, or -$1)
The expenses for publications and media for 2016 is a continued coordinated marketing plan for key council campaigns, including camp promotion, popcorn sales and Friends of Scouting.
Travel: $363,450 (+23.5%, or $69,103)
Travel includes the reimbursable expenses associated with the executives providing service to the districts and units throughout the council, community visits, and attendance at events, trainings, meetings, and activities. This category also includes expenses for our volunteers and youth. The variance is related to the elimination of savings through vacancies, professional staff mileage, meals and incidentals, membership dues (+$37,000). Philmont accounts for a further +$53,000 related to flights, buses and meals.
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Cradle of Liberty Council Boy Scouts of America
Conferences & Meetings: $114,585 (+20.1%, or $19,212)
Funds in this category cover training, conferences and meetings. This includes mandatory training to certify volunteers and employees to conduct summer camp and other. These funds provide for new professionals to attend the development series required during their first three years of employment, advanced management/specialized training for professionals in a supervisory role and a nominal amount for local staff training. An increase in this line for 2016 represents the cost for sending new professionals to training courses and sending professionals who have not been to training courses. This also includes the Annual Staff Planning Conference, the BSA National Annual Meeting, the Top Hands Training Conference for key council management staff, and a limited number of other meetings.
Specific Assistance to Individuals: $242,816 (+4.30%, or $10,053)
This category includes camperships of $165,516, a $17,959 increase, which will assist youth unable to afford full camping and activity fees. This also includes the cost of adult and youth registration fees of $39,300 (-$15,000), charter fees, and transportation to camps and activities for youth residing in economically challenged areas ($26,000). The majority of expenses in this category are associated with Scoutreach.
Recognition Awards: $187,727 (+1.2%, or $2,264)
These costs are related to fundraising recognition, summer camp, council and district activities, and product sales, where recognition of youth and adults is appropriate.
Insurance: $162,731 (+8.0%, or $12,116)
Insurance costs include the policies related to our property insurance, automobile insurance, accident, and comprehensive liability payment to the BSA National Office. The increase is primarily driven by an increase in the market.
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Cradle of Liberty Council Boy Scouts of America
CAPITAL PROJECT BUDGET
We are proud to present a capital project budget that like the last several years is fully funded for 2016.
Cash/Revenue $702,163
In 2016 we project to open the year with a cash balance of $514,371. This is comprised of $346,076 in unrestricted capital cash and $168,295 in restricted or board designated cash. Further we have confirmed additional funding of $187,792 consisting of $39,082 from endowment proceeds and $148,710 in pledges and grant agreements.
Expenses $ 539,484
The properties committee has identified 15 projects for 2016 that continue our investment in our camps and council office. The largest of these investments are $123,265 for conservation practices at our camps of $94,719 for the Resica Handicraft Lodge. A number of projects are new additions to improve our programs including staff housing at Resica, a bouldering area at Musser, and an aquatics wall at Musser. The remaining projects are maintenance related and include road repairs and resurfacing, water system replacement, and unit cabin upgrades.
Reserve $ 162,679
We project a cash reserve of $162,679 in 2016. That consists of $96,521 board designated cash for conservation projects and $66,159 in unrestricted cash for unplanned emergencies.
Historical Properties Investment
2013 2014 2015 Projection 2016 Budget New Equipment $44,167 $38,891 $57,000 $37,500 Capital Projects $362,530 $132,374 $501,809 $539,484 Total $406,697 $171,265 $558,809 $576,984
CAPITAL CAMPAIGN BUDGET
In 2016 the Cradle of Liberty Council will restart the capital campaign process that was put on hold with the leadership turnover in 2015. To begin that process, a draft budget has been created for operating the campaign. The budget makes the following assumptions:
1. Campaign Committee recruitment and facilitator RFP work will happen in January with the bulk of the work and associated expenses beginning in March with the feasibility study. 2. Due to the change in membership standards and renewed community support, as well as the passing of Dr. Jack Templeton, a new feasibility study should be performed to assess the council’s ability to raise major capital funds. With these two major changes in the past seven months, the scope of the campaign could fluctuate. The final determination as to the level of feasibility study needed will be determined by the
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Cradle of Liberty Council Boy Scouts of America
campaign steering committee, but the proposed budget assumes that a full study will be performed. 3. The Council currently has $234,191 in cash restricted to the execution of this campaign from Dr. Templeton. No expenses in excess of that amount will be incurred until additional funding has been secured. 4. A contingency has been included in the amount of $1,000 per month beginning in July of 2016, which is when the feasibility study should be completed and the campaign is expected to get underway. The proposed budget is similar to the one adopted by the council in 2014. The three main areas of expenses in 2016 will be related to COL staff time (primarily in the area of fund development), conducting of a feasibility study, and the projected cost of a campaign consultant. The anticipated cost of the feasibility study and the campaign consultant are based on contracts the council had with its previous consultants. The remaining budgeted expenses are based on the previous campaign budget adjusted for inflation and anticipated changes to campaign execution needs (all minor).
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Boy Scouts of America 2016 Capital Project Budget Cradle of Liberty Council
Cash Description Cash Confirmed Total Balance Funding Funding Unrestricted Cash $ 346,076 $ ‐ $ 346,076 Marshall Island Endowment $ ‐ $ 16,557 $ 16,557 Capital Endowment $ ‐ $ 22,525 $ 22,525 Total Unrestricted $ 346,076 $ 39,082 $ 385,158 Restricted/Designated 700 Resica Handicraft $ 64,719 $ 30,000 $ 94,719 Nelson Pavillions $ 2,500 $ ‐ $ 2,500 071 Conservation $ 91,938 $ 84,848 $ 176,786 072 Conservation NLT $ 9,138 $ 33,862 $ 43,000 Total Restricted/Designated $ 168,295 $ 148,710 $ 317,005 Total Cash $ 514,371 $ 187,792 $ 702,163
Expenditure Description Construction In Progress 700 Resica ‐ Handicraft Lodge $ 94,719 2016 Musser ‐ Nelson Pavilions (2) $ 6,000 Resica ‐ Staff Housing $ 75,000 Musser ‐ Water System Replacement $ 25,000 Musser ‐ Fishing Piers $ 35,000 Resica STEM (Phase 1) $ 25,000 Resica ‐ Road Resurfacing $ 45,000 Musser Road Repair $ 15,000 Resica ‐ Brooks & Cox $ 25,000 Resica ‐ Nunnevilles $ 20,000 Musser ‐ Bouldering Wall $ 18,000 Musser ‐ Aquatics Wall $ 25,000 Maintenance Projects 2025 Firestone ‐ Locks and Doors $ 7,500 Conservation 071 Conservation $ 80,265 072 Conservation NLT $ 43,000 Total Expenditures $ 539,484
Total Cash Balance after Projects $ 162,679
Cash Balance By Account after 2016 Projects Budget Unrestricted Cash $ 66,159 Restricted/Designated 071 Conservation $ 96,521 Total Cash Balance after Projects $ 162,679 Capital Campaign Budget 2016 Year 1 Mar - Dec 2016 Notes EXPENSES Staff Compensation (COL) $100,000 Construction Mgr (Design Build) $0 Construction Mgr Begins in 2017 Architecht/Engineer (Design Build) $50,000 Based on current experience Strategic Plan $14,000 $18,000 in 2015 $12K/mo. (July - Dec) (based on previous vendor's Consultant Fee $72,000 rate) 4 mos. (Mar, Apr, May, June) @ $15K/mo. (Based on Feasibility Study $60,000 previous vendor's rate) Travel - Includes trips to visit other 2016 -- 3 trips @ $3K; projects we may wish to emulate. 2017 -- 6 trips @ $3K; $16,000 Also includes staff travel to and 2018 -- 3 trips @ $3K; from meetings. add'l $7K per year for meeting travel Office Expenses $7,500 2016 -- initial brochures; Marketing $7,500 2017 -- creative work (print & digital); 2018 -- wrap up and grand opening 2016 -- Donor cultivation and silent kickoff; Events $7,500 2017 -- Donor cultivation and campaign kickoff; 2018 -- Donor cultivation and campaign celebration. Recognition $0 All recognition costs incurred in 2017 and 2018. Donor Cultivation/Camp Touring $2,000 Polaris vehicle for touring purchased in 2017. Meals/Food $2,000 Catering for meals not associated with events. Contingency $6,000 $1000/mo. Total Expenses $344,500 $1,444,500
REVENUES Remaining Templeton Funding $234,191 Contributions from Individuals $110,500 Total Revenues $344,691
TOTAL REVENUE LESS $191 EXPENSES
Cradle of Liberty Council Boy Scouts of America Governance Committee Slate
2016 Proposed Executive Board Proposed: Executive Board Members Nominated for a Term Expiring 2019
Geoffrey K. Armstrong Sandra A. Girifalco Steven H. Bohner ** Keith A. Hunt
David P. Chan Chris Kelly * Youth Representative, Order of the Arrow Lodge Chief Cary Coglianese Paul Lima **
Kirsten Connell * Stephen F. Perrone Youth Representative, Venturing President Torpey J. White * Youth Representatives serve one-year terms. ** New Board Member in 2016
Elected Members above will join the current Executive Board:
Terms Expiring 2017:
Patrick J. Brala Thomas J. Lynch
Mark Chilutti Jeffrey P. McFadden
Joseph P. Fanelli, Jr. Warren “Pete” Musser
Walter R. Garrison James M. Papada III
Charles T. Kropac, Jr. David P. Smeltzer
David H. Lipson, Jr. Sean X. Stacy
Robert H. Lux Peter C. Walts
Terms Expiring 2018:
Darwin R. Beauvais Stephen P. Fera Charles E. Bolger Paul Garvey Albert C. Boris Patrick Guise Lewis C. Cyr Thomas K. Leidy Scott Dahl Kevin B. Mahoney Dr. David H. Sirken
Executive Board members are also Council Members-at-Large
Cradle of Liberty Council Boy Scouts of America
2016 Proposed Executive Committee
Council Officers
Board Chairman James M. Papada III Council Commissioner Charles E. Bolger Vice President/Treasurer Robert H. Lux Corporate Secretary Daniel A. Templar
Executive Committee
Audit/Finance Chair Sean X. Stacy Compensation & Benefits Chair David P. Smeltzer Development Chair Albert C. Boris, III District Operations Chair Torpey J. White Governance Chair Sandra A. Girifalco, Esq. Membership Chair Mark J. Chilutti Program Chair Patrick J. Brala
2016 Nominees for National Council Representatives
Charles E. Bolger Patrick J. Brala James M. Papada III Stephen F. Perrone Dr. David H. Sirken
Cradle of Liberty Council Boy Scouts of America
2016 Proposed Advisory Board
Fred C. Aldridge, Jr., Esq. T. Roderick Henkels John K. Binswanger David W. Karr Judge John L. Braxton Leroy Kean Joseph A. Burke Karyn Lynch Julie Coker Dr. Henry D. Mayer Michael Coyne James P. McHale Judith D. Freyer Vincent J. Rogusky Frank Gramieri John Severino C. Scott Hartz Jay Shah Jon D. Helms Brian P. Tierney
2016 Proposed Council Members-at-Large
Lloyd N. Armor David W. Grumbine Richard Barnes T. Roderick Henkels Susan L. Best C. Dale McClain Steve Michael Burinsky Kenneth A. Nygard Timothy A. Cleary Joseph E. Phillips David A. Gingras Ronald K. Sharer William J. Giulian Gregory S. Stover Joseph Troyan
Cradle of Liberty Council Boy Scouts of America
2016 Proposed District Chairs
Baden Powell Stephen Elliot Conestoga Robert Booth Constellation Scott Storrer Continental Ernie Scardecchio General Nash Robert Smyrl Lafayette Gregg Slocum Minquas Craig Williams Northern Brian Wallace Roosevelt Stephanie Marcinkowski Triune Walt Livingston III Washington Sherry Sutton
District Chairs are also members of the Executive Board.
2016 District Commissioners
Baden Powell Gary Bonfante Conestoga Dave Zimmerman Constellation William Reinersmann Continental Gregg Kintner General Nash William Kelso Lafayette Ken Houseal Minquas Jim Hegarty Northern Bart Poindexter Roosevelt Michael Crockett Triune Gary Hodge Washington Tom Mesko