Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Wednesday, December 14, 2016 Courtyard Philadelphia City Line, Philadelphia, PA 7:45am Breakfast | 8:00am Meeting - Agenda - I. Welcome Dave Smeltzer Past Council President II. Approval of Minutes Dave Smeltzer III. Treasurer’s Report Bob Lux Council Treasurer IV. Development Report Al Boris Development Chair V. Governance Report Sandy Girifalco Governance Chair VI. Brief Review of Committee Submitted Reports Commissioner’s Report Chuck Bolger Council Commissioner District Operations Report Torpey White District Operations Chair Membership Report Mark Chilutti Membership Chair Program Report Patrick Brala Program Chair VII. Impact Topic: City Scouting Greg Osborn Director of Field Service Lonce Scott Philadelphia Field Director VIII. Scout Executive’s Remarks Dan Templar IX. Closing Comments Dave Smeltzer - Adjourn - Youth Protection Training will be begin immediately following the conclusion of the meeting. Next Meeting: TBD Cradle of Liberty Council Boy Scouts of America Executive Board Meeting Wednesday, October 19, 2016 Courtyard Philadelphia City Line, Philadelphia, PA - Minutes - Board Members Present: Steve Bohner, Chuck Bolger, Al Boris, Patrick Brala, David Chan, Mark Chilutti, Lewis Cyr, Greg DeShields, Paul Garvey, Sandy Girifalco, Keith Hunt, Chuck Kropac, Tom Leidy, Paul Lima, Walt Livingston, Bob Lux, Stephanie Marcinkowski, Jim Papada, Steve Perrone, David Sirken, Gregg Slocum, Bob Smyrl, David Smeltzer, Sean Stacy, Sherry Sutton, Ed Tryon, Brian Wallace, Craig Williams. Staff Members Present: Veronica Coyle, Michael Oehmke, Greg Osborn, Felicia Phillips, Mark Saxon, Dan Templar, Chris Tomlin. Special Guests Present: Don Kligerman, Kelly Woodland, Jacob Pritchard. The meeting was called to order at 8:00am by Jim Papada, Council President. Action Items: The minutes of the September 24 Executive Board Meeting were approved on a motion by Chuck Bolger, seconded by Sandy Girifalco, and carried unanimously. The August Financial Statements were approved on a motion by Mark Chilutti, seconded by Chuck Bolger, and carried unanimously Treasurer’s Report Bob Lux, Council Treasurer, delivered a report on the August Financials. Through the month of August, the council reported a surplus of $463,669 against a budgeted surplus of $402,284, for a favorable variance to the budget of $61,385. Struggles in Friends of Scouting are being offset by strong special events performance and expense savings. Council leadership is working on the year-end projections for 2016. There could be a $100K swing either way, but there is $450K of revenue from the Psalm 103 Foundation that has not been recognized in the operating statement yet. The impact of the new FLSA regulations is also incorporated into the forecast. Transfers from capital fund to operating fund: o The 2016 budget assumed a certain level of capital budget charges with an anticipated start date of June for a capital campaign. o The Finance Committee determined that it was appropriate to move some capital charges back to operating, as the capital campaign has not started. Council leadership is also working on building the 2017 budget, and plans to present it to the board at the December 14 meeting. Cradle of Liberty Council Boy Scouts of America New Board Meeting Format – moving forward, the board meeting reports will be sent out in advance for review by the board. If there are any questions about the written reports or new information that needs to be shared, this can be addressed at the meeting. The new format allows for more time for discussion. Capital Campaign Presentation Chris Tomlin, Deputy Scout Executive, and Don Kligerman of Fairmount Ventures presented the results of their Feasibility Study. The council conducted a feasibility study with Dini Partners in 2014. Given the many changes to BSA at both the local and national level since then, it was deemed appropriate to conduct a new feasibility study. Fairmount Ventures is a firm with a local presence and has worked with similar organizations. Feasibility Study Presentation: o Fairmount Ventures was charged with identifying a realistic target for funds raised through a capital/major gifts effort. They interviewed both friends of the council and philanthropic givers not currently affiliated with Scouting but with youth development interests. o Key findings: . Interviewees had positive impressions from personal experiences, but the status of Scouting today is not well-understood. Scouting is not a top priority for many donors. Donors want a program in Philadelphia, but not necessarily a physical presence. o Summary of recommendations: . Conduct a $5M major gifts initiative, as opposed to a capital campaign. Re-introduce Scouting and clarify messages; putting Scouting in a modern context. Organize the campaign around three initiatives that appeal to donors: Next Gen Scouting – build the next generation of Scouts and leaders Outdoor-based Learning Lab – transform Musser Scout Reservation into a premier destination Scouting PHL – improve life outcomes of Philadelphia youth o Next steps: . Form committees . Master planning for properties . December 16th campaign kick-off breakfast Scout Executive’s Comments Dan Templar, Scout Executive, presented his closing remarks. Cradle of Liberty Council Boy Scouts of America Musser Madness, the 100th Anniversary of Musser Scout Reservation, was a tremendous success. The board needs to be engaged in the major gifts campaign. There hasn’t been a successful capital campaign since the 1960s. The board’s “skin in the game” will determine the levels of external giving. Closing Comments Jim Papada, Council President, presented his closing comments. The council is not in a position to launch a major capital campaign; there is groundwork needed first. If this major gifts campaign is successful, it will lead to a major capital campaign focused on properties. The meeting was adjourned at 9:25am. Respectfully submitted, Daniel A. Templar Scout Executive Approved:____________________________________________ James M. Papada, Council President Cradle of Liberty Council Boy Scouts of America Executive Committee Meeting Wednesday, November 9, 2016 Firestone Scouting Resource Center, Wayne, PA - Minutes - The meeting was called to order at 7:35am by Jim Papada, Council President. Action Items: Committee Members Present: Chuck Bolger, Patrick Brala, Sandy Girifalco, Bob Lux, Jim Papada, Torpey White. Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg Osborn, Felicia Phillips Mark Saxon, Dan Templar, Chris Tomlin. Treasurer’s Report Bob Lux, Council Treasurer, presented the September Financial Reports. The council leadership conducted a year-end forecast in October, which shows a break-even year without the remaining gift from the Psalm 103 Foundation. Once that is recognized in the operating account, the council is forecasting a $400K surplus. Some of the surplus could be transferred to the capital fund, while the rest would stay in operating to bring unrestricted net assets up to $1M. The council leadership continues to build the 2017 budget. The council budget will assume all vacancies will be filled and will include all development and marketing/communication investments. Through the month of September, the council reported a surplus of $239,538 against a budgeted surplus of $199,207, for a favorable variance to the budget of $40,331. Commissioner’s Report Chuck Bolger, Council Commissioner, presented the Commissioner Report. Commissioners are doing a great job with the rechartering effort; each district has a day where units can turn in their recharter and get questions answered. The University of Scouting was held earlier this month, and this year it included commissioner training. There are plans to expand the event in 2017. Development Report Mark Saxon, Director of Development, presented the Development Report on behalf of Al Boris. 2016 has been an all-time record year for special events -- $1.5M raised ($280K above goal), and a new record was just set for the Century Club event. Candidates have been interviewed for the three new development positions. Cradle of Liberty Council Boy Scouts of America Alumni engagement efforts are increasing. There will be an accounting-sector alumni reception, and the development team is looking to hold future events related to law and trade industries. District Operations Report Torpey White, District Operations Chair, delivered the District Operations Report. Conestoga and Triune districts had a joint service project last month at the Mt. Moriah Cemetery. 50 Scouting volunteers helped, and the cemetery has asked them to return in the spring. It is a very program-heavy time of year in the districts, but they’re also focusing on membership and the popcorn sale. Looking forward, they are assembling nominating committees to identify the district leadership in the coming year. Governance Report Sandy Girifalco, Governance Chair, delivered the Governance Report. The Governance Committee is still waiting to hear back from National on the Articles of Incorporation and required changes to the council Bylaws. An Enterprise Risk Management committee is being formed and will begin meeting in December. Marketing Report Felicia Phillips, Marketing Communications Director, delivered the Marketing Report. The Marketing Committee is working on re-establishing relationships with media contacts in mainstream newspapers and news sites. Some recent special