BOY SCOUTS OF AMERICA 2018 Wisconsin River District Camporee
Our staff anticipates your spirited participation in the merit badge courses, flag ceremonies and campfires. It is our intent to provide an atmosphere for your unit to thrive and “have a blast.”
Please read this entire Leaders’ Guide. The most successful units will have read and attained a complete understanding of all the sections covered in this Leaders’ Guide.
TABLE OF CONTENTS Section Page IMPORTANT DATES Ends On I General Information 2 Early Bird Registration II Vehicles & Trailers 6 April 6,2018 III Registration Process 6 IV Camporee Schedule 7 Registration Deadline April 20, 2018 V Inspections 8 VI Cast Iron Chef 9 Camporee Begins April 27, 2018 VII Campfire 9 VIII Merit Badges 9 Camporee Ends April 29, 2018
IX Check-Out Process 11 X Location 11 XI Maps 12
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SECTION I. General Information We are pleased to hold this year’s Camporee at Ed Bryant Scout Reservation in Mauston, WI. As with all BSA activities, we request that units follow the principles of Leave No Trace:
1. PLAN AHEAD AND PREPARE – Proper trip planning and preparation help accomplish trip goals safely and enjoyably while minimizing damage to natural and cultural resources. Units who plan ahead can avoid unexpected situations and minimize their impact by complying with area regulations. Be aware of weather and prepare accordingly. Allow enough travel time to ensure you have adequate time to set up your campsite. Bring proper cooking equipment and plan meals to minimize trash. (You will be expected to take your trash with you at the end of the camporee.)
2. CAMP AND TRAVEL ON DURABLE SURFACES – Damage to land occurs when visitors trample vegetation or communities of organisms beyond recovery. The resulting barren areas develop into undesirable trails, campsites, and soil erosion. The only vehicles allowed are those transporting the troop gear/equipment or trailer Vehicles may travel only on designated roads. Camping may occur only in designated sites.
3. PACK IT IN, PACK IT OUT (Dispose of Waste Properly) – Take your trash home with you. Carry out the extra materials brought by your group. Inspect your campsite for trash or spilled foods. Wastewater. Help prevent contamination of natural water sources: After straining food particles, properly dispose of dishwater by dispersing at least 200 feet (about 80 to 100 strides for a youth) from springs, streams, and lakes. Use biodegradable soap 200 feet or more from any water source.
4. LEAVE WHAT YOU FIND – Leave rocks, plants, animals, archaeological artifacts, and other objects as you find them. Examine but do not touch cultural or historical structures and artifacts. Minimize site alterations. Do not dig tent trenches or build lean-tos, tables, or chairs. Never hammer nails into trees, hack at trees with hatchets or saws, or damage bark and roots by tying items to trees for extended periods.
5. MINIMIZE CAMPFIRE USE – Stoves are best for avoiding a burn scar and for reducing tree and vegetation damage. If you build a fire, use existing campfire rings. Burn all wood to ash and remove all unburned trash and food from the fire ring. Be certain all wood and campfire debris is cold out.
6. RESPECT WILDLIFE – Quick movements and loud noises are stressful to animals. Considerate campers practice these safety methods: Observe wildlife from afar to avoid disturbing them. Give animals a wide berth, especially during breeding, nesting, and birthing seasons. Store food securely and keep garbage and food scraps away from animals so they will not acquire bad habits. Never feed wildlife. Help keep wildlife wild. You are too close if an animal alters its normal activities.
7. RESPECT OTHERS – Travel in small groups (patrols); keep noise down; do not use electronic devices (iPods, cell phones, handheld games, etc.); outside campsite and to a minimum volume at campsite. Avoid disturbing others and keep the quality of camp experience positive for all.
The Camporee Staff have chosen to govern this event by three simple rules: The Scout Oath, the Scout Law, and the Outdoor Code. We will also insist that all participants live within the Guidelines of Safe Scouting (http://www.Scouting.org/Scoutsource/HealthandSafety/GSS/toc.aspx). One addition to help insure a safe Camporee – touch football will not be allowed. Violations shall be dealt with swiftly by the staff and may result in the removal of an individual or unit from the Camporee. The Camporee Chair reserves the right to exercise their authority as needed.
Camporee staff are volunteers who have put in extra time to plan what we hope is a quality event. All leaders are required to respect each participant and participants are required to respect each leader.
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DOs AND DON’Ts FOR SPRING CAMPOREE
DO DO NOT DO - SCOUTMASTER AND SENIOR PATROL DO NOT - DRIVE INTO THE CAMPING AREAS LEADER CHECK IN WHEN ARRIVING TO CAMP
DO – ENCOURAGE SCOUTS TO ARRIVE IN DO NOT - LEAVE THE CAMPOREE WITHOUT CLASS ‘A’ UNIFORM, AND WEAR IT AT FLAG CHECKING OUT AT THE REGISTRATION BUILDING CEREMONIES, SATURDAY CAMP-WIDE WITH AN ADULT FROM YOUR UNIT. UNIT CAMPFIRE AND SCOUTS OWN SERVICE ON LEADERS ARE 100% RESPONSIBLE FOR THEIR SUNDAY. SCOUTS.
DO - EXERCISE AND FOLLOW THE SAFETY DO NOT - BRING DRUGS, ALCOHOL, OR GUIDELINES FOUND IN THE GUIDE TO SAFE FIREARMS. SCOUTING.
DO – ENCOURAGE SCOUTS TO WEAR YOUR DO NOT - PLAY ANY ELECTICAL DEVICES, CLASS ‘A’ or ‘B’ UNIFORM DURING THE MERIT ELECTRONIC GAMES, RADIOS, OR ARTIFICIAL BADGE CLINICS. UNLESS SPECIAL CLOTHING NOISE MAKERS LOUD ENOUGH TO BE HEARD IS INDICATED FOR MERIT BADGE. OUTSIDE YOUR CAMP. NONE OF THESE DEVICES ARE ALLOWED TO BE USED DURING MERIT BADGE CLASS TIME OR AFTER QUIET HOURS.
DO - USE LOCAL FIREWOOD IF YOU PLAN TO DO NOT - BUILD FIRES ON THE GROUND. ALL HAVE A FIRE OR DUTCH OVEN CHARCOAL FIRES MUST BE CONTAINED IN FIRE RINGS AT FIRE. THE CAMPSITES.
DO - DISPOSE OF WASH WATER PROPERLY. DO NOT - WASH DISHES AT OR NEAR THE WATER COOL IT, STRAIN IT, AND FLING IT IN A SAFE DISTRIBUTION AREA. ALL DISHWASHING MUST AREA - OUTSIDE OF ALL CAMPSITES BE DONE IN YOUR CAMPSITE.
DO - BRING GARBAGE BAGS AND REMOVE DO NOT - BLOCK THE ROADWAYS. PARK ONLY IN ALL YOUR OWN TRASH AT THE END OF THE THE DESIGNATED PARKING AREAS. CAMPOREE.
DO NOT – PARTICPATE IN ANY CONTACT
SPORTS DO – ENJOY YOURSELF AND HAVE LOTS OF DO NOT - DIG HOLES FOR ANY REASON FUN!
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PARTICIPANT FORMS
Each unit leader is responsible for having, in their possession, signed permission slips and BSA Annual Health and Medical Record (Parts A & B) for each participant in their unit. A BSA Annual Health and Medical Record form can be found online here: http://www.Scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf
MEDICAL FACILITIES
Each unit is to have their own first aid kit. During the day, the Safety Officer will be available by contacting any staff member. During the night, a first-aid area will be manned onsite for minor first aid. Each unit leader will be responsible for the safe transport of all participants In the event of a medical emergency, Mile Bluff Medical Center is a nearby and fully-equipped medical facility, should a medical emergency arise. Please notify the Camporee Chair if you have to transport anyone for medical treatment as an incident form will need to be filled out and submitted to the council office.
EQUIPMENT
Each unit is required to provide all equipment required to participate in the Camporee. This includes all tents, stoves, cooking and dining items. An equipment list is provided as a guideline. Units should review equipment requirements with their youth.
UNIFORMS
Scouts are encouraged to arrive in Class A uniform on Friday night, during flag ceremonies, camp-wide campfire, Sunday morning Scout’s Own Service and departure. Scouts are encouraged to wear Class A or Class B shirts during Saturday’s activities. Unless special clothing is required for the Merit Badge class.
DRUGS AND ALCOHOL
Drugs and alcoholic beverages are not permitted at the camporee. Standard rules from the Guide to Safe Scouting apply with respect to prescription medications.
KNIVES, FIREARMS*
Each participant needs to be knowledgeable and have their Totin’ Chip Card in their possession to use pocket knife, axes, and saws.
Firearms are not permitted at the camporee * The ONLY exceptions may be certified camp staff for merit badge purposes and/or invited guests – like the police – who will be uniformed.
Use of or possession of any prohibited items will result in immediate dismissal from Camporee and may result in a call to law enforcement.
ADVANCEMENT OPPORTUNITIES
You do not need to provide a blue card at the beginning of the Camporee. We will be providing to the unit leaders a blue card printout similar to those handed out at Ed Bryant Scout Reservation Summer Camp at the end of the Camporee. If the Scout is receiving a partial they will receive a printout showing what items that have been completed for the merit badge. Some classes have requirements which must be completed in advance (prerequisites). Scouts will not complete the merit badge if they are not prepared. Every Scout participating in the New Scout Crossover program will receive a sheet with the requirements that they have completed so their unit leaders can sign off any completions in their book. Any Scout leader that is not participating in a Merit Badge, is asked to actively help in the New Scout Crossover program.
INCLEMENT WEATHER
In the event of severe weather, Fellowship Hall will be our shelter. We will designate a Leaders tent in each campsite area so that they are easily identifiable at night in the event we need to evacuate Scouts from the campsites to bring them to Fellowship Hall.
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RECOMMENDED PACKING LIST - This list is provided as a guide. Individuals and units should have equipment to meet their requirements.
Unit Individual U.S., State, Troop and Patrol Flags Class A and B Uniform shirts Shovel Backpack/duffel bag Tents Sleeping bag, sleeping pad 2 fire buckets or class B/C fire extinguisher per fire Eating utensils, cup, plate, bowl Cook kit Waterproof matches Dishwashing supplies Compass Duty roster in plastic page protector Flashlight with extra batteries or 2 flashlights Menu in plastic page protector Extra clothes as needed Dishpans Rain gear Trash bags Toiletries (soap, toothbrush, etc.) Bleach or sanitary tablets Jacket or sweater Dining fly Pocket knife (with Totin’ Chit card) First-aid kit Extra boots/shoes and socks as required Sunscreen Personal first-aid kit Patrol box Canteen/water bottle Water containers OA sash for entry into OA brothers’ social Food storage container (cooler) Pre-requisite materials for merit badge clinic Stove Printed worksheet for their merit badge. Hand soap and or hand sanitizer www.meritbadge.org/wiki/index.php/Merit_Badge_Worksheets Lanterns (there is no outdoor lighting) Campfire song/skit Dutch Oven Cooking Contest equipment
UNITS ARE RESPONSIBLE FOR SUPPLYING FOOD FOR THEIR UNIT PORTABLE OR INTERNAL-COMBUSTION ENGINE GENERATORS ARE NOT PERMITTED.
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SECTION II. Vehicles & Trailers
LOADING AND UNLOADING EQUIPMENT, PEOPLE, AND PARKING
All vehicles will be parked in the parking lot, away from the camp sites. Units may drop their trailer on their campsite trailer designated pad; then pull vehicle immediately to the parking lot, away from the camp site. Trailer is to be disconnected and dropped and vehicle moved immediately to proper parking area as directed by the staff. This is to be done before setting up of camp. ONLY ONE EQUIPMENT TRAILER PER UNIT WILL BE ALLOWED; ALL OTHERS MUST PARK IN THE DESIGNATED PARKING AREA. Other vehicles being used to transport gear/equipment must be removed & parked in the designated parking area immediately after dropping off gear. Youth and adults are required to enter camp by foot. Loading for departure will be conducted in a similar manner.
Vehicles parked in an area which would prohibit emergency vehicle access. The owner will be told to move it as all parking rules will be strictly enforced.
Unit campsites are for tent camping only – no RV’s or pop-up campers of any kind are allowed.
If you have any participants in your unit that have a special need or mobility issue, please bring it to the attention of the Camporee Chair so that accommodations can be made.
SECTION III. Registration Process
PRE-REGISTRATION and PRE-PAYMENT OF FEES IS REQUIRED FOR ALL ATTENDEES
Pre-registration allows counselors & leaders to have adequate materials for their courses. It also helps Camporee Staff to designate camping sites to units.
FEES
The cost for each participant (youth and adult) is $25 (early bird discount is $15). Everyone in attendance must register and pay online before registration deadline.
Fees must be paid online by credit card or by electronic check (Instructions are online). Fees are not refundable and must be paid online prior to the event.
The primary contact for registration concerns and questions is Tom Cline [email protected]
OTHER REGISTRATION REQUIREMENTS
All units must be pre-registered and are required to check in with the registration staff upon arrival. All units will be required to provide the following information. o An updated roster of participants (youth and adult) if changes have been made to the original online registration form. o Blue Cards are not required as we will be printing them through the 247Scouting registration system and handing them out to the unit leaders on Sunday morning at check out. If the Scout has a partial you will receive a sheet printed from the 247Scouting registration system listing items that have been completed.
Each unit leader is to have in their possession the proper permission slips and medical release forms for each youth participant attending the camporee.
Evidence of two-deep leadership and use of the “buddy system” will be strictly enforced throughout the Camporee and Camporee events. Units not meeting these requirements may partner with other units to meet that requirement.
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SECTION IV. Camporee Schedule
FRIDAY, APRIL 27 4:30 p.m. – 8:30 p.m. Unit check-in, campsite set-up and cracker barrels 9:00 p.m. Leader meeting at Tichora Lodge Each unit should send an adult leader and Senior Patrol Leader. 10:30 p.m. Lights out SATURDAY, APRIL 28 6:30 a.m. Breakfast in campsites 8:00 a.m. Camp-wide assembly Flag ceremony Announcements Proceed to Merit Badges 8:30 a.m. – 12:00 p.m. Merit Badge clinics 12:00 p.m. – 1:00 p.m. Lunch in campsites 1:00 p.m. – 4:00 p.m. Merit Badge clinics 4:15 p.m. Flag ceremony 4:20 p.m. – 7:00 p.m. Return to campsites for: Dinner Campfire skit practice Cast Iron Chef entry preparations 7:00 p.m. Cast Iron Chef judging - Shelter at Tichora Lodge
7:15-8:15 p.m. OA Hour: (must have OA sash for admittance) at Tichora Lodge Social & Patch Trading OA Trading Post for Members 8:30 p.m. Camp Wide Campfire 10:00 p.m. Return to campsites 10:30 p.m. Lights out SUNDAY, APRIL 29 7:00 a.m. Breakfast in campsites 8:30 a.m. Scouts’ Own Service at Fellowship Hall Announcements 9:30 a.m. Final campsite inspections and Unit check-out. 10:00 a.m. Camp closed.
** ALL UNITS MUST DEPART BY 10:00 A.M. **
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SECTION V. Inspections
Campsite inspections will be conducted during the Camporee. The Inspection Form has been provided for your review. Unit registration, check-in, conduct, participation and campsite condition are factors considered. This inspection is required for safety and will be returned to units as a training tool. There will be only one inspection – make sure you are prepared. The judges’ completed inspections forms will be included in units’ take-home packets. Please review this guide with your Scouts. An award will be given to the troop accumulating the highest score.
ENTIRE CAMPSITE Possible Score Actual Score Vehicles out of campsite 20 Camped in assigned space 5 Tents properly spaced 5 Campsite clean and free of trash 5 Equipment properly stored 5 Low impact camping practices in use (no holes, trenches or 5 evidence of cutting or defacing of live trees or bushes) Camp improvements/gadgets are evident, creative and useful 10 Tents properly pitched (fabric taut, rain flies in use or neatly 15 folded and put away, guy lines adjusted correctly, tents staked, if tent doors are open flaps are tied back) Personal gear neatly arranged or stowed 5 No unapproved items (food, electronic devices, etc.) in tents 15 TOTAL 90 SUBTOTAL: FLAGS Possible Score Actual Score U.S. Flag properly displayed 10 Wisconsin flag properly displayed 5 Troop flag properly displayed 5 Patrol Flags present and displayed 5 TOTAL 25 SUBTOTAL: COMMISSARY Possible Score Actual Score Menu posted 5 Duty roster posted 5 Food preparation/kitchen area clean 5 All food stored properly 10 Tables and grounds clean of food and spills 5 Dishes washed properly 5 TOTAL 35 SUBTOTAL: FIRE Possible Score Actual Score Fire control bucket present 10 Campfire attended or cold to the touch 10 Tents pitched adequate distance from fire ring 5 No Flames in Tents signs present on each tent 5 TOTAL 30 SUBTOTAL: FIRST AID AND SAFETY Possible Score Actual Score First Aid kit visible, stocked & organized 10 Axe yard, if present, is properly fenced, tools stored with guards 10 in place and fire material separated & stacked TOTAL 20 SUBTOTAL: TOTAL TOTAL POSSIBLE SCORE: 200 ACTUAL SCORE:
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SECTION VI. Cast Iron Chef
Dutch oven cooking is enjoyed by all Scouts – and Scouters – alike. Each unit is asked to provide at least one entry in a camp-wide dutch oven cook off, called “Cast Iron Chef.” There is no limit to who can enter (both youth and adults are encouraged to participate) or to how many entries a unit may have.
Awards will be given for best dessert and best entrée in youth and adult categories.
Judges will be the Senior Patrol Leaders from each unit.
Entries are to be brought to the Tichora Lodge outdoor grill area on Saturday evening by 7:00 p.m. for judges’ taste- testing. It is suggested that all entries arrive at least 15 minutes early in order to get set-up & registered - Judging begins at 7pm!
SECTION VII. Camp-wide Campfire
CAMPFIRE PROGRAM
Each unit is expected to provide entertainment for the camp-wide campfire in the form of skits, songs or run-ons.
BEHAVIOR
Campfires are for the enjoyment of attendees and should be run in observance of the Scout Oath and Law. All songs, skits, etc. will be pre-screened by the staff. Inappropriate content will not be tolerated.
SECTION VIII. Merit Badges
You do not need to provide a blue card at the beginning of the Camporee. We will be providing to the unit leaders a blue card printout similar to those handed out at Ed Bryant Scout Reservation Summer Camp at check out on Sunday Morning. Some classes have requirements which must be completed in advance (prerequisites). Scouts will not complete the merit badge if they are not prepared. If the Scout is receiving a partial they will receive a printout showing what items that have been completed for the merit badge. Every Scout participating in the New Scout Crossover program will receive a sheet with the requirements that they have completed so their unit leaders can sign off any completions in their book. . We will offer 12 different merit badges that the Scouts must pre-register for through the 247Scouting registration area. Some classes have a limit for the number of Scouts that may attend that merit badges. They are available on a first come first come bases. Some merit badges may have pre-requisites which must be completed prior to the Camporee
Archery No-Pre-requisites:
Electronics No-Pre-requisites:
Entrepreneurship Pre-requisites: Think of as many ideas for a business as you can, and write them down. From your list, select three ideas you believe represent the best opportunities. BRING THE LIST TO THE CAMPOREE. Choose one of these and be prepared to explain to your counselor why you selected it and why you feel it can be successful.
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Fishing No-Pre-requisites:
Home Repair No-Pre-requisites:
Metalwork Pre-requisites: Clothing Requirement: Scouts must wear clothes that can get dirty and close toed shoes. No sandals.
Programming No Pre-requisites:
Rifling No Pre-requisites:
Shotgun Shooting No-Pre-requisites:
Soil and Water Conservation Pre-requisites: this class will primarily be outside working on conservation projects as part of the class. Clothing Requirement: Scouts must be prepared for all weather conditions and wear clothes that can get dirty and full close toed shoes. No sandals/crocs.
Weather & Exploration Pre-requisites: Weather – 1 Define Meteorology & 9 (A or B) Make an instrument or visit with Meteorologist Exploration – 4 (A or B or C) Real-Life Exploration & 5 (A or B) Exploration in Lab and Field
Wilderness Survival Pre-requisites: Memorize the seven priorities of Wilderness Survival: Positive Mental Attitude, First Aid, Shelter, Fire, Signaling, Water, and Food. (Req. 2) Make a personal survival kit and bring it to the Camporee. (Req. 5)
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IX. Check-out Process
Early check-out is available for those units needing to leave Saturday evening. We encourage you to remain until after the campfire ceremonies are completed.
Upon registration, please let the registration staff know of ANY intentions your unit may have for early departure, so we may better prepare for you. Checkout on Saturday night will be available after dinner on Saturday evening, by requesting permission from the Camporee Chair.
Sunday checkout will be available after the Scout's Own services, Final campsite inspections and Unit check-out at 9:00 a.m.
Checkout must be performed by Camporee staff. The unit will receive a checked-out card that the Camporee staff has provided them after checking out the campsite. The unit then stops and turns that card into the registration/checkout staff where they will receive their checkout packet with Merit Badge/Advancement documentation. This way the Camporee director will know that the unit has been properly check out and has left camp property.
X. Location
Ed Bryant Scout Reservation has provided us with a very good resource for this experience. However, there are some limitations – please respect them. See the DOs and DON’Ts (Page 3) for this list. Some additional concerns are listed here. Designated ash can(s) will be available for spent campfire coals and charcoal briquettes – BE SURE THAT ALL COALS ARE DEAD AND COLD TO THE TOUCH BEFORE DISPOSING THEM IN THE DESIGNATED ASH CANS.
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Ed Bryant Scout Reservation is located at N6960 County Road G, Mauston, WI
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