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Township of Alfred and Plantagenet Agenda Regular Meeting

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Township of Alfred and Plantagenet Agenda Regular Meeting TOWNSHIP OF ALFRED AND PLANTAGENET AGENDA REGULAR MEETING Tuesday, September 7, 2021, 7:00 P.M. ELECTRONIC PARTICIPATION Pages 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 3. DISCLOSURES OF PECUNIARY INTERESTS 4. MAYOR’S REPORT 5. CONSENT AGENDA 5.1. Adoption of the minutes of the regular Council meeting held on June 1, 2021. 1 5.2. Adoption of the minutes of the regular Council meeting held on August 17, 34 2021. 5.3. Adoption of the minutes of the special Council meeting held on August 17, 58 2021. 5.4. Accounts payables as of September 1, 2021. 64 5.5. BUILDING - C-08-2021 - Building permits for the month of August 2021. 96 5.6. CLERK - By-law 2021-60 to authorize the use of an alternative voting method, the use of French in forms and notices and to add provisions to hold an advanced voting </span> 5.7. CLERK - By-law 2021-61 to authorize the execution of a service agreement with Intelivote Systems Inc. 5.8. MUNICIPAL DRAINS - Report from the Drainage Superintendent for the month 100 of August 2021. 6. COMMITTEES/DEPARTMENT REPORTS 6.1. FINANCES - F-15-2021 - Cancellations, reductions and/or reimbursements of 102 taxes in accordance with sections 357 & 358 of the Municipal Act, 2001. 6.2. PLANNING - URB-30-2021 -Request for authorization Luc Lamoureux. 106 B-069-2021 6.3. PLANNING - URB-31-2021 - Request for authorization Tina Stamatina 113 Arvanitis. B-072-2021 6.4. PLANNING - URB-32-2-21 - Robertson Framing inc. 122 B-073-2019 6.5. PLANNING - URB-33-2021 - Alexandre and Dayna Rochon. 131 B-073-2021 6.6. RECREATION - LOI-11-2021 - Feasability study for the development of the 140 Lefaivre Waterfront Park and Marina. 7. DEPUTATIONS None 8. BY-LAWS 8.1. By-law 2021-60 to authorize the use of alternative voting method, the use of 145 French in forms and notices and to add provisions to hold an advanced voting period. 2022 Municipal Elections. 8.2. By-law 2021-61 to authorize the execution of a service agreement with 146 Intelivote Systems Inc. for the supply of an internet and telephone voting system. Municipal Elections 2022. 9. QUESTION PERIOD BREAK 10. MOTIONS 10.1. Donations - Discretionary budgets. 160 10.2. National Truth and Reconciliation Day 10.3. Delegation of authority - Community Safety and Well-being Plan. 10.4. Signing Authority for the Township of Alfred and Plantagenet. 10.5. Exemption request - School bus. 161 10.6. Climate Action Plan in the United Counties of Prescott and Russell. 10.7. City of Brantford - Year of the Garden 2022. 162 10.8. Petition for the demolition of the burned house at 526 DeVista Boulevard, in 164 Alfred. 11. CORRESPONDENCE 12. CLOSED SESSION 12.1. Adoption of the minutes of the closed meeting of Council held on July 13, 2021. 12.2. Personal matters about an identifiable individual, including municipal or local board or employees. Pursuant to section 239(2)(b) of the Municipal Act, 2001. 12.3. Personal matters about an identifiable individual, including municipal or local board or employees. Pursuant to section 239(2)(b) of the Municipal Act, 2001. 13. CONFIRMING BY-LAW 13.1. By-law Number 2021-62 confirming the proceedings of the Council meeting of 165 September 7, 2021. 14. ADJOURNMENT 1 TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Tuesday, June 1, 2021, 7:00 P.M. ELECTRONIC PARTICIPATION Present: Stephane Sarrazin, Mayor René Beaulne, Councillor Chantal Galipeau, Councillor Suzanne Lafrance, Councillor Yves Laviolette, Councillor Antoni Viau, Councillor Ian Walker, Councillor Staff Present: Michel Potvin, Chief Administrative Officer Annie Rochefort, Clerk Dominique Lacelle, Library Chief Executive Officer Ken St-Denis, Recreation Director Guylaine Poirier, Zoning Administrator Roch Hébert, Public Works Superintendent Martin Taillefer, Chief Building Official Julie Ménard-Brault, Acting Treasurer Jonathan Gendron, Municipal Engineer 1. CALL TO ORDER Resolution 2021-252 Moved by: Chantal Galipeau Seconded by: René Beaulne BE IT RESOLVED that this regular Council meeting be declared open at 7:00 p.m. Carried 2. ADOPTION OF THE AGENDA 1 2 Resolution 2021-253 Moved by: Yves Laviolette Seconded by: Suzanne Lafrance BE IT RESOLVED that the agenda be adopted with the following amendment: That item 23.3 Pending negotiations be removed and; To add item 23.4 Proposed acquisition by the municipality, pursuant to subsections 239(2)(c) of the Municipal Act, 2001. Carried 3. DISCLOSURES OF PECUNIARY INTERESTS None 4. MAYOR’S REPORT The Mayor presents his report to Council: The Mayor also had discussions with residents and Department Heads on various matters, reviewed and prepared correspondence, dealt with administrative issues, had telephone communications and signed cheques. 5. PUBLIC MEETINGS None 6. ADOPTION OF COUNCIL MINUTES 6.1 Adoption of minutes of the regular Council meeting held on May 4, 2021. Resolution 2021-254 Moved by: Ian Walker Seconded by: René Beaulne BE IT RESOLVED that the minutes of the regular Council meeting held on May 4, 2021 be adopted as amended. Carried 7. DEPUTATIONS 7.1 Mrs. Jane Torrance and Mrs. Stephanie Gray. The Mayor welcomes Mrs. Stephanie Gray and Mrs. Jane Torrance. 2 3 Mrs Gray and Mrs. Torrance leave the meeting at 8:43 p.m. 7.2 Alfred and Plantagenet Public Libraries' Board of Directors. The Mayor welcomes Mrs Jocelyne Chénier. The Mayor requests a report on statistics of use. Mrs Jocelyne Chénier leaves the meeting at 7:56 p.m. 8. REPORTS FROM THE PLANNING DEPARTMENT None 9. REPORTS FROM THE FINANCE DEPARTMENT 9.1 Accounts payable as of May 26, 2021. Resolution 2021-255 Moved by: Yves Laviolette Seconded by: Ian Walker BE IT RESOLVED that the accounts payable as of May 26 2021, in the amount of $ 773,105.53, be adopted. Carried 9.2 F-09-2021 - Tax Rates 2021. Resolution 2021-256 Moved by: Ian Walker Seconded by: Antoni Viau WHEREAS the purpose of report F-09-2021 is to recommend the approval of the municipality's tax rates; AND WHEREAS the final requisition is usually due and payable at the end of June and at the end of September except for categories with limits that are due at the end of August and September; AND WHEREAS the current pandemic has a significant impact on the ability of tax payers to meet payment schedules as mentioned above; BE IT RESOLVED that report F-09-2021 Tax rates for 2021 be adopted, as presented during the meeting of the Committee of the Whole held on May 18, 2021; BE IT ALSO RESOLVED that for all classes, except capped classes, fifty percent of the final levy shall become due and payable on the 30th day of July 3 4 2021 and the remaining balance of the final levy shall become due and payable on the 30th day of September 2021; BE IT FINALLY RESOLVED that for all capped classes, 100% of final levy shall become due and payable on the 30th day of September 2021. Carried 9.3 F-10-2021 - Contaminated Lands. Resolution 2021-257 Moved by: René Beaulne Seconded by: Chantal Galipeau BE IT RESOLVED that report F-10-2021 Contaminated Lands be adopted as presented during the meeting of the Committee of the Whole meeting held on May 18, 2021. Carried 10. REPORTS FROM THE PUBLIC WORKS DEPARTMENT 10.1 TP-08-2021F - Measures to increase the safety of Wendover residents. Resolution 2021-258 Moved by: Chantal Galipeau Seconded by: Ian Walker WHEREAS Council has reviewed a report of the Denis St-Pierre Park Committee (the "Committee") of Wendover entitled "Citizen Safety in Wendover"; AND WHEREAS the Corporation of the Township of Alfred and Plantagenet is concerned for the safety of all citizens of the Township of Alfred and Plantagenet; AND WHEREAS the rapid population growth of Wendover in recent years has contributed, among other things, to increased traffic on its road network; BE IT RESOLVED that report TP-08-2021 Measures to increase security for citizens of Wendover be received; and BE IT ALSO RESOLVED that Council direct the administration to: a) install a 4-way stop at the intersection of Principale Street and Du Quai Avenue; b) install a 3-way stop at the intersection of Principale Street and Du Centre Street; 4 5 c) install 40 km/h speed limits signs on Principale Street between Division Road and Route 25; d) install 25 km/h flexible delineators at both ends of the pedestrian crossing between Du Centre Street and Trillium Circle; e) paint a pedestrian crossing at the intersection of Principale Street and Quai Avenue (school crossing); and f) paint a pedestrian crossing. Carried 11. REPORTS FROM THE GENERAL MANAGEMENT DEPARTMENT 11.1 DG-16-2021 - Ontario Provincial Police Detachment Council. Resolution 2021-259 Moved by: Yves Laviolette Seconded by: René Beaulne WHEREAS Ontario passed the Comprehensive Ontario Police Services Act, 2019 (Bill 68) and established the Community Safety and Policing Act, 2019 (CSPA) which, once in force, will repeal the Police Services Act, 1990 (PSA); AND WHEREAS Section 67 of the CSPA requires there be an Ontario Provincial Police (OPP) detachment board, or more than one OPP detachment board, for each detachment of the OPP that provides policing in a municipality; AND WHEREAS municipalities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board; AND WHEREAS municipalities for the County of Prescott OPP detachment board includes Alfred-Plantagenet, Champlain, Hawkesbury, East Hawkesbury and part of Nation; AND WHEREAS municipalities within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry; BE IT RESOLVED that report DG-16-2021 Ontario Provincial Police Detachment Council be adopted as presented at the Committee of the Whole meeting held on May 18, 2021; AND BE IT RESOLVED that Council approves the composition of the Police Services Board for the County of Prescott OPP detachment which would be composed of five (5) members of council, two (2) members appointed by the 5 6 Province and three (3) community members from municipalities chosen from municipalities not represented by members appointed by the Province.
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