Board Book for the Different Monetary Sources
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Oregon State Marine Board Marine Board Meeting Minutes April 14, 2021 Salem, Oregon Virtual Meeting For the complete recording of the April 14, 2021 Board Meeting, please contact Jennifer Cooper, [email protected], or visit Oregon State Marine Board : Board and Public Meetings : Agency Info : State of Oregon 0:00:20 – Chair Valarie Early called the April 14,2021, meeting of the Oregon State Marine Board (OSMB) to order at 8:32 am. Board Members: Val Early, Laura Jackson, Colleen Moran, and Craig Withee were present, Vince Castronovo was absent. Staff: Larry Warren, Director; Janine Belleque, Josh Mulhollem, Randy Henry, Brian Paulsen, Ashley Massey and Jennifer Cooper were present. Approval of Minutes - 0:01:15 Chair Early asked for review and approval of minutes for January 26-27, 2021. Member Withee made a motion to approve the minutes as written. Member Moran seconded the motion. Motion passed unanimously. Public Comment - 0:02:00 No members of the public signed on to provide public comment. Board Agenda: Item A: Director’s Agency Report - 0:02:15 Director Warren shared updates with the Board regarding the new technology used to live stream the Board Meetings for the public, the current legislative session and bills impacting the agency and Board, and state water levels. 0:07:52 – Director Warren answered Board questions regarding the Director’s Report. Discussion included recreational boating and wildfire impacts, increasing outdoor access, facility projects, and Vive videos. Item B: Facilities Grant 1672, Westport - 0:18:45 Janine Belleque, Boating Facilities Program Manager, and Steve Meshke with Clatsop County provided information on the grant request for the Westport launch. 0:24:20 – Member Jackson made a motion to approve grant 1672 in the amount as broken out in the Board book for the different monetary sources. Member Withee seconded the motion. Motion passed unanimously. Item C: Facilities Grant 1640, Port of Arlington Cost Increase - 0:25:42 Janine Belleque provided information on the request for an increase of funds for the Port of Arlington grant. 0:28:44 – Member Withee made a motion to approve the funding request in the amount of $37,500. Member Jackson seconded the motion. Motion passed unanimously. Oregon State Marine Board April 14, 2021 Page 1 of 2 Item D: Marine Law Enforcement Program - 0:30:00 Randy Henry, Boating Safety Program Manager, and Brian Paulsen, Waterways Coordinator, provided a Law Enforcement Program Review presentation with the Board. The presentation covered an overview of the program, the statutorily directed activities, program structure, historical review, business model, performance monitoring, and pros/cons of the current structure. 02:33:21 – The Board took a break at 11:05 am. 02:44:26 – The Board resumed the meeting at 11:16 am. Item E: Veteran’s Outreach - 2:44:05 Josh Mulhollem, Environmental and Policy Program Manager, provided an update on the agency’s efforts on increasing boating for veterans and those with disabilities. Staff plans to provide an update to the Board in October regarding what went well, and lessons learned over the summer. The Board provided some additional direction to staff to reach out to other programs, clubs, and facilities to find what they have done and what is available. Item F: Consideration for Rulemaking OAR 250-020-0204 Boat Operations in Klamath County - 2:54:54 Josh Mulhollem provided an overview of the proposed rulemaking. 2:58:10 – Member Withee made a motion to amend OAR 250-020-0204 with the language provided by the staff to establish a no wake zone on Crescent Lake. Member Jackson seconded the motion. Motion passed unanimously. Item G: Maintenance Assistance Program Grant Rules - 2:59:00 Josh Mulhollem provided an overview of the rules and explained the need for the updated grant rules language. 3:06:35 – Member Withee made a motion to approve the proposed rules as written by the staff for the Maintenance Assistance Grant Program. Member Moran seconded the motion. Motion passed unanimously. Item H: Board Meeting Timelines - 3:07:29 Director Warren provided an overview of the upcoming 2021 Board Meetings and agenda items. June 2021 Board meeting agenda will include the Board Chair election, an executive session to review the Director, and starting the 2023 legislative agenda discussions. The Board discussed moving the statewide boaters with disabilities work session to October. The Board agreed that after the summer would be best to revisit the topic. Due to conflicts the June Board Meeting will be moved to June 14, 2021. Other Business - 3:22:50 Chair Early recognized Rachel Graham, Business Services Manager, with a coin for her professionalism and work for the agency. 3:25:25 –The Board Meeting adjourned at 11:58 am. Respectfully submitted, Jennifer Cooper Oregon State Marine Board April 14, 2021 Page 2 of 2 Oregon State Marine Board June 2021 Agency Scorecard Financial Overview Strengths: The agency will enter the 21-23 biennium with necessary ending balances, generally stable revenue and with staff managing expenses to keep the agency on solid financial footing. Concerns: Inflation will impact everything from boat builds, facility building and maintenance and labor costs across our contracted services. Business Overview Strengths: The state is targeting a return to the office in September. Agency leadership has started working with staff on plans to return. While we likely will not return to a pre-Covid in office structure, the agency will shift back to significantly more in office work, mixed with telework, with a focus on customer service and internal collaboration. Concerns: Our current office space is not configured well for the future work structure we anticipate. In addition, it exceeds the square footage we need to operate in the new work environment. Over time, as the State reconfigures its workforce, the agency may need to move to different office space. While this would likely have many benefits, the upfront cost to move would be substantial. There are multiple statewide workgroups looking at this issue and that work will likely continue over several years. Recreational Opportunities Strengths: Ocean salmon seasons appear to be good this year in much of the state. That should provide good opportunity for recreational fisherman and guides. Port of Alsea finished most of their facility upgrade. Boaters were anxious to get back on the Alsea and have indicated the new facility is great for fisherman, paddlers, and crabbers. Staff is continuing to work with the Port to ensure access for disabled boaters is improved as part of the final steps. Concerns: The hot dry spring has left many reservoirs across the state well below full pool. Many central, southern, and southeast reservoirs will not achieve full pool this year and a Page 1 substantial amount may not be boatable this season. Agency staff are working with facility providers to help identify issues, closures, and places where boaters can go. Stakeholder Engagement Strengths: Waterfront Organizations of Oregon (WOO) has led an effort to find legislative solutions for abandoned and derelict vessels. Their effort may lead to the agency receiving $1 million of one-time funding to address the issue. Calm Water Coalition has actively worked on implementing new rules in the Lower Willamette. In addition to working with OSMB, they have fostered a strong partnership with Multnomah County Marine Patrol, so they have a direct line of communication with them on enforcement issues. Jefferson County once again proved to be excellent hosts for the Marine Law Academy held in April and May. Food, lodging, fuel, space to meet, an aquatic center and a lake are just a few of things needed to host academy. The Jefferson County Sheriff’s office is to be commended for the community being ready to have Academy in their county. Concerns: Boating activity continues to rise across the northwest, which leads to on water conflict, facility demands that exceed our funding and more boating safety incidents. While many east coast states would consider our waterways underutilized compared to their congested waters, many Oregonian’s are not accustomed to busy ramps and waterways. Page 2 June 14, 2021 Item A: Director’s Agency Report Administration 01. Director Warren attended several days of the Marine Law enforcement Academy. The training was well organized, students were engaged in the learning and the instructors were doing an outstanding job of sharing their knowledge. 02. The 2021 Legislative Session ends no later than June 27, 2021. Director Warren will continue to update the Board on our budget bill and other legislative issues related to the agency as the Session concludes. Boating Facilities Program 01. Staff is coordinating with FEMA on fire related hazard signage and obstruction reporting tool implementation. OSMB will be able to recover up to 75 percent of those costs. 02. Facilities Section staff met with Linn County Parks Director Brian Carroll, Parks Commission member Gerritt Schaffer and other County park staff to evaluate an ADA accessible rowboat and site improvements for Clear Lake Resort. Staff whole-heartedly appreciate Gerritt letting us ask numerous questions about entering and exiting the boat, height, anchoring, ride, desired modifications etc. This was invaluable for engineering staff to engage and discuss conceptual design ideas. Based on these discussions the County is planning to have some modification made and pursue a second boat that anyone could row the boat. The County is also exploring short-term site modifications to improve accessibility while pursuing long-term improvements. The property is owned by U.S. Forest Service but managed by Linn County and will require some additional steps for access improvements. Staff encouraged the County to apply for Small Grants or Waterway Access Grants depending upon the budget.