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COUNCIL AGENDA Tuesday April 18, 2017 3:00 PM

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COUNCIL AGENDA Tuesday April 18, 2017 3:00 PM TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL AGENDA Tuesday April 18, 2017 3:00 PM Council Chambers 111 SANDIFORD DRIVE Please ensure cell phones are turned off or set to be silent. Council Meetings will be audio-recorded and made available online. Chair: Mayor Altmann Page 1. Call to Order 2. Roll Call 3. Introduction of Addendum Items 1. Report No. FS-005-17 - 2017 Grants and Donations In-Kind - First Round (F11) 2. Report No. DS-012-17 - Lifting of Holding Symbol for Subdivisions 19T(W)11.004 and 19T(W)13.001 (Stouf Con Eight / Fieldgate and Tovtel / Geranium Subdivisions) (D18) 3. Memorandum from Acting CAO, re: Deferral of Report No. FS-005-17 - 2017 Grants and Donations In-Kind - First Round 4. Confirmation of Agenda 5. Declarations of Pecuniary Interest 6. Adoption of Minutes 6 - 13 1. Regular Meeting - April 4, 2017 7. Recognitions 8. Delegations/Petitions 9. Outside Presentations/Information from Town Advisory Committees 10. Consent Agenda a. Staff Reports Page 1 of 102 Council Agenda April 18, 2017 14 - 21 1. Report No. CS-012-17 2018 Municipal Election - Statutory By-laws (C07) 1) That Council receive Report No. CS-012-17 and take no further action regarding ballot question, alternate languages, and candidate contribution rebate program; and 2) That Council endorse the establishment and recruitment of a Joint Compliance Audit Committee for the 2018-2022 term of Council with other interested municipalities in York Region. 22 - 28 2. Report No. CS-013-17 Broadcast of Council Meetings Update (C00) 1) That Council authorize staff to continue to live audio stream and record Council meetings using iCompass Technologies. 29 - 39 3. Report No. DS-010-17 Updates to the Fees and Charges By-law - Site Alteration (P11) 1) That Council approve the new fees related to Site Alteration highlighted in Attachment 1, and enact By-law 2017-019-FI to amend the current Fees and Charges By-law. 40 - 48 4. Report No. PW-018-17 Sump Pump and Rooftop Downspout Disconnection for Capital Reconstruction Projects (F18) 1)That Council receive the report titled “Sump Pump and Rooftop Downspout Disconnection for Capital Reconstruction Projects” for information; and 2)That Council direct Staff to take all reasonable measures to ensure that existing private property drainage outlets to the municipal road allowance are not adversely affected by road reconstruction; and 3)That Council direct Staff to enforce the existing Sewer Use By-Law 2014-008-WS prohibitions against sump pump or roof drainage discharges being made directly to the sanitary sewer, and require property owners to disconnect any connections found through on- going investigations related to capital projects and routine operational practices; and Page 2 of 102 Council Agenda April 18, 2017 4)That Council direct Staff to report back with information related to the creation of a Special Policy Area where foundation drainage, including sump pump discharges, must discharge to the surface; and 5)That Council continue to support the policy of permitting foundation drain connections to the storm sewer only where authorized in writing by the Director of Public Works through the issuance of a Permit to Connect including any conditions imposed on the connection, or through development approvals; and 6)That Council support the existing Sewer Use By-Law prohibitions against roof water drainage discharges to the storm or sanitary sewer for any new or reconstructed buildings. 49 - 56 5. Report No. PW-019-17 Metrolinx GO Rail Corridor Electrification Project Confidentiality Agreement (T03, L04) 1)That Council authorize the Mayor and Clerk to execute a confidentiality agreement with Metrolinx to facilitate the mutual sharing of information between the Town and Metrolinx for the Metrolinx GO Rail Corridor Electrification Project, subject to any revisions by the Town Solicitor. 57 - 59 6. Report No. CS-014-17 Enactment of a Revised Election Signs By-law (C01) 1)That Council receive the report titled Enactment of a Revised Election Signs By-law; and 2)That Council approve the recommended amendments as reflected in this report; and 3)That Council enact the revised Election Signs By-law 2017-041-RE being a by-law to regulate Election Signs and to repeal by-law 2010- 057-RE. 60 - 75 7. Report No. FS-005-17 2017 Grants and Donations In-Kind - First Round (F11) 1)That Council provide direction with respect to the 2017 Grants and Donations/in-Kind requests as presented in “Attachment 1”; and Page 3 of 102 Council Agenda April 18, 2017 2)That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program. 76 - 84 8. Report No. DS-012-17 Lifting of Holding Symbol for Subdivisions 19T (W) 11.004 and 19T (W)13.001 (Stouf Con Eight / Fieldgate and Tovtel / Geranium subdivisions) (D14) 1)That Council direct staff that prior to the lifting of the holding symbol in the Stouf Con Eight / Fieldgate (19T(W) 11.004) and/or Tovtel / Geranium subdivision (19T(W) 13.001), the Town prepare an agreement between the Town, Fairgate and Fieldgate requiring them to construct an emergency access from Bethesda Sideroad to the Fairgate draft plan of subdivision (19T(W) 11.005); and 2)That Council authorize staff to prepare the Zoning By-law and Notice of Intention to remove the Holding Symbol for the lands in Plans of Subdivision 19T(W) 11.004 (Stouf Con Eight / Fieldgate) and 19T(W) 13.001 (Tovtel / Geranium) when the Town has executed an emergency access agreement with Fairgate and Fieldgate. b. Communications 85 1. April 18 Council Communications Report • York Region, re: Proposed York Region Development Charges Bylaw • York Region, re: 2016 Drinking Water Systems Report • York Region, re: State of the Forests in York Region • York Region, re: Connect to Innovate Broadband Funding Application • York Region, re: Economic Development - 2016 Year in Review • York Region, re: York Telecom Network Review • Town of Newmarket, re: Bill 65, Safer School Zones Act, 2016 11. Action Items Requiring Separate Discussion 12. Notices of Motion/Motions for which notice has been given 13. Resolutions from Members of Council 14. By-laws 86 - 92 1. 2017-019-FI being a by-law to amend fees and charges for services or activities provided by the Town of Whitchurch-Stouffville, by-law Page 4 of 102 Council Agenda April 18, 2017 2016-164-FI (General Fees and Charges - Schedule "F"). (Report No. DS-010-17) 93 - 94 2. 2017-040-FI being a by-law to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2016-164-FI (General Fees and Charges - Schedule "L" Public Works). 95 - 102 3. 2017-041-RE being a by-law to regulate Election Signs and to repeal By-law 2010-057-RE. (Report No. CS-014-17) 15. Regional Business 16. List of Proclamations Made (Provided for information purposes only) 17. Resolution to hold a Closed Meeting, if required 1. Verbal Report of the Town Solicitor, re: A proposed or pending acquisition or disposition of land by the municipality (Municipal Act, Sec. 239(2)(c)) - Former Franklin Avenue Road Allowance 2. Verbal Report of the Acting CAO, re: Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)) - Administrative Policy No. 30 18. Items Arising from a Closed Meeting 19. Confirmatory By-law 20. Adjournment 21. Comments from Members of Council Page 5 of 102 TOWN OF WHITCHURCH - STOUFFVILLE COUNCIL MINUTES Tuesday, April 4, 2017 7:00 pm Council Chambers 111 Sandiford Drive Chair: Mayor Altmann The regular meeting of Council was held at the municipal offices, on the above date and time. Staff Present: Rob Flindall, Rob Raycroft, Rob McKenzie, Mary Hall, Brian Parrott, Dave Kenth, Paul Mercer, Isabel Leung and Samantha Kong. 1. Call to Order 2. Roll Call All members of Council were present. 3. Introduction of Addendum Items 1. Memorandum from Director of Development Services, re: Report DS-008-17 – Revisions to Condition 13.3 in Attachment 4 4. Confirmation of Agenda Moved by Councillor Hargrave Seconded by Councillor Upton That Council confirm the agenda, as amended. Carried as amended 5. Declarations of Pecuniary Interest None 6. Adoption of Minutes Moved by Councillor Kroon Seconded by Councillor Upton That Council adopt the minutes from the regular meeting of Council on March 21, 2017 and special meeting of Council on March 23, 2017. Carried Regular Meeting - April 4, 2017 Page 6 of 102 Council Minutes April 4, 2017 7. Recognitions None 8. Delegations/Petitions None 9. Outside Presentations/Information from Town Advisory Committees None 10. Consent Agenda Moved by Councillor Kroon Seconded by Councillor Upton That Council approve all staff reports on the consent agenda, with the exception of items that have been deferred, deleted, or listed for separate discussion on the regular agenda, and adopt the recommendations contained therein. Carried a. Staff Reports Report No. CS-010-17 Appointment of a Member to the Whitchurch-Stouffville Museum Advisory Committee (C12) 1) That Council enact By-law 2017-035-AP to appoint Salvatore Amenta to the Whitchurch-Stouffville Museum Advisory Committee and to repeal By-law 2015-052-AP. Report No. LCS-004-17 Contract Award WS-RFP-17-04 L&M Lebovic Park Construction (F18) 1) That Council approve the award of WS-RFP-17-04 L&M Lebovic Park Construction to Latitude 67 Ltd. in the amount of $1,355.008.99 inclusive of HST; and 2) That Council establish a contingency of $135,500.89 inclusive of taxes for the project construction to allow for any additional work related to the park location and site requirements that may be necessary; and Page 2 of 8 Regular Meeting - April 4, 2017 Page 7 of 102 Council Minutes April 4, 2017 3) That Council in accordance with the Naming Policy, approve the park be named Gar Lehman Park; and 4) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and Latitude 67 Ltd.
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