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Press Services & Facilities Guide

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Press Services & Facilities Guide THE WORLDWIDE OLYMPIC PARTNERS THE OFFICIAL PARTNER OF THE OLYMPIC WINTER GAMES PYEONGCHANG 2018 Press Services & Facilities Guide THE OFFICIAL SPONSOR OF THE OLYMPIC WINTER GAMES PYEONGCHANG 2018 October 2016 THE OFFICIAL SUPPLIER OF THE OLYMPIC WINTER GAMES PYEONGCHANG 2018 SAMSUNG PAGODA | Samil PwC | BAE, KIM & LEE LLC | BOMBARDIER | | DAEDONG | SECURITIES HANSSEM | S-OIL Corporation | SAMSUNG C&T | HANJIN | HANJIN TRAVEL | HUAWEI THE OFFICIAL SUPPORTER OF THE OLYMPIC WINTER GAMES PYEONGCHANG 2018 INTERPARK | AhnLab | DYFlag | HANCOM Contents 05 1. Introduction 06 2. PyeongChang 2018 Overview 07 3. Press Operations Department 08 4. Key dates 09 5. Press Services A. Accreditation B. Accommodation C. Transportation D. Rate Card E. Customs and Freight 22 6. Main Press Centre 25 7. Gangneung Media Workroom 26 8. Venue Press Operations 33 9. Photo Operations 35 10. Olympic Information Service (OIS) 37 11. ENR & Social Media 38 12. Paralympic Games and Press Operations 39 13. Useful Information 43 14. Games Competition Schedule PyeongChang 2018 · Press Services & Facilities Guide - 4 1. Introduction 2. PyeongChang 2018 Overview Welcome to the PyeongChang 2018 Press Services and Facilities Guide. The PyeongChang 2018 Organising Committee We are pleased to provide our first edition of the guide which contains a comprehensive presentation of the press The PyeongChang 2018 Organising Committee for the Olympic and Paralympic Games is responsible for the services and facilities for the accredited written and photographic press and non-rights holding broadcasters planning, organisation, financing and staging of the PyeongChang 2018 Winter Games. during the Games. PyeongChang will host the 2018 Olympic Winter Games from 9 to 25 February 2018 and the 2018 Paralympic Winter This guide includes detailed information that you need to plan your coverage of the Games including accreditation, Games from 9 to 18 March 2018. accommodation and transport as well as facilities at each venue. You can download several other publications that will assist in your planning for PyeongChang : The Olympic region - The Press by Number Accreditation Manual covers the steps that written and photographic press and non-rights holding broadcasters must undertake to obtain accreditation to cover the Olympic Games The PyeongChang 2018 Winter Games will be one of the most compact in the history of the Olympic Games. There will be two clusters-the Mountain Cluster and the Coastal Cluster- which are only 33 kilometres apart. - The Press Accommodation Guide provides the accommodation options available to the Olympic accredited written and photographic press and non-rights holding broadcasters The PyeongChang Mountain Cluster will have eight venues including all snow sport venues such as the Alpensia Sliding Centre. All Ice sport competitions will be held at five venues in the Gangnueng Coastal Cluster. - The Press Rate Card Catalogue lists all products and services available for rent and purchase by press organisations Games - The Customs and Freight Guide provides an overview of customs regulations and instructions for The PyeongChang 2018 Press Operations arranging freight shipments to Korea PyeongChang 2018 Press Operations is responsible for the planning, delivery and management of all Games- All the guides listed are available and can be downloaded on our extranet site, http://extranet.pyeongchang2018.com. time press facilities and services for 3,000 accredited written and photographic press and non-right holding broadcasters (ENRs.) To create an account to the extranet, please click the register button on the front page and submit your business email. Then you will receive the link to the application form. If you have questions regarding the guide or need additional information, please contact the Press operations team at [email protected]. We very much look forward to welcoming you all to PyeongChang. Press Operations Department PyeongChang 2018 5 - PyeongChang 2018 · Press Services & Facilities Guide PyeongChang 2018 · Press Services & Facilities Guide - 6 3. Press Operations Department 4. Key dates Hanyeol Yang Seokyong Lee PRESS ACCREDITATION Director, Press Operations Head, Photo Operations [email protected] [email protected] Press by Number Guide and Press by Number forms distributed to NOCs 10 October 2016 Joosun Lee Jeungjoon Lee Non-rights holding broadcaster (ENR) accreditation 10 October 2016 Head, MPC Manager, Photo Operations [email protected] [email protected] Press Accreditation Guide and Press by Name forms distributed to NOCs 9 June 2017 Donghyun Kim Seunghoon Ko Senior Manager, MPC Manager, Photo Operations Deadline for NOCs to return applications 8 September 2017 [email protected] [email protected] Distribution of OIAC commences November 2017 Hyelim Ahn Seongjun Park Manager, MPC Head, Press Services OIAC valid as travel document for Korea 9 January 2018 [email protected] [email protected] Kyung Woo Chun Tammy Kim PRESS ACCOMMODATION Head, Venue Press Operations Manager, Press Services [email protected] [email protected] Deadline for press organisations to provide accommodation preferences March 2017 Yongsik Yang Eunah Kim Deadline for acceptance of Accommodation Allocation Agreements (AAA) May 2017 Manager, Venue Press Operations Manager, Press Services [email protected] [email protected] First payment due for accommodation June 2017 Kunha Yu Eunjung Kim Balance due for accommodation October 2017 Head, OIS Manager, Press Services [email protected] [email protected] Judy Joohyun Kim RATE CARD Manager, Olympic Information Service [email protected] 1 December 2016 – Intent to Rent (MPC Office space orders) 28 February 2017 1 February 2017 – Normal order period 31 July 2017 For more information about Press Operations at the PyeongChang 2018 Olympic and Paralympic Games, email 1 August 2017 – Late order period us at [email protected] or contact the appropriate member of the team. 30 November 2017 7 - PyeongChang 2018 · Press Services & Facilities Guide PyeongChang 2018 · Press Services & Facilities Guide - 8 5. Press Services Accreditation validation The OIAC permits access to PyeongChang 2018 venues once it has been validated. Press arriving in the Republic of Korea via Incheon International Airport can have their OIAC validated from 9 January 2018 on presentation of a valid passport. A. Accreditation Press entering the Republic of Korea via other ports, locally based press, or those arriving via Incheon International Airport before 9 January 2018 must have their OIAC validated at the MPC Accreditation Centre or Media Village Press accreditation timeline Accreditation Centre in the Coastal Cluster. 10 October 2016 PyeongChang 2018 sends Press by Number forms to NOCs Accreditation Centre 10 February 2017 Deadline for NOCs to return Press by Number forms to PyeongChang 2018 The MPC Accreditation Centre will be located outside the Main Press Centre, adjacent to the security perimeter entrance and the Media Village Accreditation Centre will be located near the Media Village in the Coastal Cluster.The PyeongChang 2018 sends Press by Name manual with instructions on how to complete the facilities will be operational for OIAC validation, re-badging and problem-resolution. Hours and dates of operations 9 June 2017 online form to NOCs will be published in the second edition of this guide. 8 September 2017 Deadline for NOCs to approve and return Press by Name forms to PyeongChang 2018 Guest passes PyeongChang 2018 sends out press Olympic Identity and Accreditation Cards November 2017 to NOCs and directly accredited press Main Press Centre Pre-valid Olympic Identity and Accreditation Card serves as an entry document into Korea As from 9 January 2018 together with a valid passport Individuals with MPC accreditation can request guest passes for visitors without the appropriate accreditation provided they can demonstrate a valid reason for the guest’s entry. The MPC guest pass office will be located in the MPC Accreditation Centre adjacent to the MPC but outside Accreditation categories the security perimeter. The International Olympic Committee (IOC) sets the quota for E category accreditations for the Olympic Games. Guest passes for the Main Press Centre will provide visitors with short-term access for one day only, and are The quota for E category accreditations for PyeongChang 2018 is 3,000. To comply with IOC policy, requests for E non-transferable. category accreditation must be coordinated through National Olympic Committees (NOC). Each NOC is responsible for managing the application and allocation process for press in its country. Olympic Villages The IOC directly accredits the IOC-recognized world news agencies Agence France-Presse (AFP), The Associated Press (AP) and Thomson Reuters as well as the official photographic agency of the IOC, Getty Images and There will be two Olympics Villages; one is in the PyeongChang Mountain Cluster and the other is in the PyeongChang 2018’s host national news agency, Yonhap. Gangneung Coastal Cluster. The PyeongChang Olympic Village is 6 kilometres away from the MPC while the Gangneung Olympic Village is just one kilometre from the Gangneung Media Village. Media centre with a press The IOC directly allocates a limited number of ENR accreditations to non–rights holding
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