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West Witton Parish Council Minutes – 2012/13

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West Witton Parish Council Minutes – 2012/13 West Witton Parish Council Minutes – 2012/13 22 May 2012 26 June 2012 18 September 2012 20 November 2012 15 January 2013 WEST WITTON PARISH COUNCIL MINUTE OF A MEETING HELD ON 22 MAY 2012 Present: David Bentley (Chairman) Jane Chapman Mike Horsfield Steve Iveson John Loader Tina Horsfield (Parish Clerk) Councillor M Wilkes (RDC) and one resident attended. Key to organizations: NYCC North Yorkshire County Council RDC Richmondshire District Council UDHW Upper Dales Health Watch YDNPA Yorkshire Dales National Park Authority YLCA Yorkshire Local Councils Association 1. APPROVAL OF MINUTES. The minutes of the 20 March meeting had been circulated and approved. 2. MATTERS ARISING FROM MINUTES. .YDNP – Housing Development Plan. There had been no further progress and the proposed site at West Witton is still under consideration. Diamond Jubilee The Chairman hoped that sufficient funds will be raised from one fundraising event and the jubilee raffle to cover the costs of insurance for the Beacon and the mugs for the children in the Parish (39 in total). Councillor Horsfield has kindly agreed to host a quiz at the Fox & Hounds, and raffle tickets are to be sold on the night and also at the shop. Mrs Kirby confirmed that the West Witton wall-hanging is due to be unveiled at the Village Hall, at a Bring & Share supper on Bank Holiday Monday, and hoped that the children in the Parish would be able to collect their Jubilee mugs on the night. Smorthwaite Garden seat and new village sign at Grassgill A Diamond Jubilee Memorial Bench has been ordered, and is due to be delivered in 6-8 weeks. Arrangements will need to be made for the disposal of the damaged bench. The new village sign has been delivered, and further enquiries are being made regarding the replacement dry stone walling. Page 1 of 3 WWPC Minutes 22/5/12 Broadband. Councillor Loader advised that the ADSL2+ upgrade has made virtually no difference to broadband speeds locally. 3. SEWAGE PROBLEMS AT KAGRAM The Chairman is to arrange a site meeting with a representative from Yorkshire Water (who will also liaise with Chantry Leisure). 4. E-MAIL RECEIVED REGARDING GARDENING PROJECT. A resident has requested to turn a small strip of land, next to the post-box at the east end of the village, into a fruit/vegetable allotment. Following enquiries into previous Parish Council records, it was found that the Bolton Estate, thought to have been the owners, had been previously asked to claim the land but declined. The land is therefore waste land and the Parish Council will not object if there is sufficient interest in such a project which would be at the residents’ own risk, and not covered by council insurance.. 5. PLANNING ISSUES-RECENT ACTIVITY. Planning permission has been refused for an extension at Arngill. Plans for stabling at Penhill Farm have been withdrawn. Chantry Leisure had appealed against an enforcement notice by YDNPA, in respect of touring caravans allowed on site. The appeal has been refused. An application has been received to discharge the Local Occupancy condition at Peachums. The Parish Council had made no representations on any of these cases. 6. FINANCIAL ISSUES. Accounts 2011-12. The accounts for 2011/12 have been completed and require to be audited by the internal auditor. Payment of Invoices. £47.20 Signs of the Times, village sign. £84.00 Horton Landscaping Ltd., gardening. £225.00 Zurich Municipal, insurance renewal. Garden Rents. The final contracts are still awaited from the solicitor. Page 2 of 3 WWPC Minutes 22/5/12 7. RECENT ANNUAL MEETING. The annual meeting was attended by The Chairman, The Parish Clerk, Councillor Loader and two residents. 8. CONFIRMATION OF DATE OF NEXT MEETING. Tuesday 26 June 2012 at 7.30pm THESE MINUTES ARE AVAILABLE BY EMAIL (TEXT OR MP3), IN BRAILLE, LARGE PRINT, OR IN AUDIO ON TAPE OR CD ON REQUEST TO TINA HORSFIELD, THE PARISH CLERK (Tel 01969 622064) OR BY EMAIL TO [email protected] Page 3 of 3 WWPC Minutes 22/5/12 WEST WITTON PARISH COUNCIL MINUTE OF A MEETING HELD ON 26 JUNE 2012 Present: David Bentley (Chairman) Jane Chapman Steve Iveson John Loader Apologies had been received from Councillor M Horsfield (business commitment) and Tina Horsfield (illness). Councillor M Wilkes (RDC) had also telephoned his apologies. Key to organizations: NYCC North Yorkshire County Council RDC Richmondshire District Council UDHW Upper Dales Health Watch YDNPA Yorkshire Dales National Park Authority YLCA Yorkshire Local Councils Association 1. APPROVAL OF MINUTES. The minutes of the 22 May meeting had been circulated and approved. 2. MATTERS ARISING FROM MINUTES. .YDNP – Housing Development Plan. There had been no further progress and the proposed site at West Witton is still under consideration. Diamond Jubilee Jubilee events had gone well and the social event at the village hall on 4 June was well attended. A notice will be posted on the notice boards thanking those who had contributed to the success of the jubilee weekend. Although final income figures can not be confirmed until all the jubilee mugs are paid for, the current estimate is that the cost of the insurance, childrens’ mugs, raffle prizes and printing and the wall hanging poles have been covered and a surplus of about £128 will be donated to the Yorkshire Air Ambulance. Smorthwaite Garden seat and new village sign at Grassgill The Diamond Jubilee Memorial Bench will be delivered in about three weeks. Provisional arrangements have been for the disposal of the damaged bench. The new village sign has been delivered, and steps are being taken to finalise the arrangements for the positioning of the sign. Councillor Iveson agreed to provide walling materials. Broadband. Cumbria had rejected bids by BT and Fujitsu for their broadband contracts. The Page 1 of 3 WWPC Minutes 26/6/12 North Yorkshire report on the Broadband development needs to be rewritten after the disclosure that it failed to include farms as businesses in its business case. Email received regarding gardening project. Enquiries after the last meeting suggested that the land is indeed waste land and discussions will now take place with the proposer of the project regarding its viability. 3. SEWAGE PROBLEMS AT KAGRAM Michael Denny, Area Coordinator for Yorkshire Water had had a useful meeting with the caravan site management and maintenance staff and had reported that the caravan management would be more proactive and monitor what is being discharged into the sewer. Yorkshire Water will also monitor problems reported. It was agreed that the problem had probably now been investigated as far as required. A letter would be sent to Karen Innes confirming the content of the letter from Michael Denny and providing his contact details in case of future problems. 4. PLANNING. The application to remove the local occupancy clause from Peachums had been refused. A retrospective application had been made for an agricultural storage building at West Witton Farm. 5. FINANCIAL ISSUES. Accounts and Annual Report 2011-12. The accounts for 2011/12 have been completed and subsequently audited by the internal auditor. The accounts were approved and it was agreed that the Chairman should sign the Annual Governance statement. Payment of Invoices. £429.99 CYAN – Jubilee bench. £351.60 Horton Landscaping Ltd., gardening. £70 West Witton Playing Fields Committee (late payment for 2011/12) Garden Rents. Four of the five contracts have now been signed by the licencees. Clerk’s PAYE status The clerk has confirmed that the advice given to us that she need not be registered for PAYE had been found to be incorrect. A note confirming the discussions with the tax authorities will be included in the annual accounts sent to the external auditors. 6. ADOPTION OF THE NEW CODE OF CONDUCT FOR PARISH COUNCILS Under the Localism Bill 2011. the previous requirements governing the cde of conduct of council members (under the Local Government Act 2000) have been replaced by new regulations. These abolish the role of the Standards Board for Page 2 of 3 WWPC Minutes 26/6/12 England and the need for district and unitary authorities to establish standards committees to deal with complaints and impose sanctions. Parish Councils must still adopt and adhere to a code of conduct. The National Association of Local Councils has prepared a template Code of Conduct and the Chairman proposed that this should be adopted by West Witton Parish Council. Copies were distributed to councillors so that they were aware of the new regulations. At the present time, Appendix A has not been finalized. When the code is complete, councillors will be asked to confirm its adoption and notify the Parish Clerk of any interests which need to be registered within 28 days of this confirmation. 7. RECENT EMAILS AND DISCUSSIONS A resident had reported two issues:- . A fading commemorative plaque in the bus shelter at the Leyburn end of the village . A broken bench in the playing fields Councillors considered that the second issue was a Playing Fields committee problem and that the suggestion to take action on the commemorative plaque (and one in the Smorthwaite garden) was not a priority action to be funded by the precept. The chairman reported that he had discussed with Jim Chapman, the Chairman of the Playing Fields Committee the problems they were experiencing in obtaining volunteers and funds for grass cutting. The Council’s gardening contractors will be asked to provide a quotation for cutting the playing field but at this stage it is not intended to use precepted funds for this purpose. 8. DATE OF NEXT MEEETING Tuesday 18 September 2012 7.30pm THESE MINUTES ARE AVAILABLE BY EMAIL (TEXT OR MP3), IN BRAILLE, LARGE PRINT, OR IN AUDIO ON TAPE OR CD ON REQUEST TO TINA HORSFIELD, THE PARISH CLERK (Tel 01969 622064) OR BY EMAIL TO [email protected] Page 3 of 3 WWPC Minutes 26/6/12 WEST WITTON PARISH COUNCIL MINUTE OF A MEETING HELD ON 18 SEPTEMBER 2012 Present: David Bentley (Chairman) Mike Horsfield Steve Iveson John Loader Tina Horsfield (Parish Clerk) Two residents and Councillor M Wilkes (RDC) attended the meeting.
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