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THAT the Agenda for the January 15, 2019 Regular Council Meeting Be Adopted As Presented

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THAT the Agenda for the January 15, 2019 Regular Council Meeting Be Adopted As Presented »f Minutes Meetin Regular Council Date 15 January, 2019 Time 7:00 PM Place Munici al Hall - Council Chambers Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert Staff Mark Tatchell, Chief Administrative Officer Janet StDenis, Finance & Corporate Services Manager Public 15 members of the public A. Call to Order Mayor Davis called the meeting to order at 7:03 p. m. Mayor Davis acknowledged and respected that Council is meeting upon Mowachaht/Muchalaht territory B. Introduction of Late Items and A enda Chan es None. C. A rovalof the A enda Llewellyn/Fowler: VOT 030/2019 THAT the Agenda for the January 15, 2019 Regular Council meeting be adopted as presented. CARRIED D. Petitions and Dele ations None. E. Public In ut#l None. F. Ado tion of the Minutes 1 Minutes of the Regular Council meeting held on January 2nd, 2019 Llewellyn/Fowler: VOT 031/2019 THAT the Regular Council Meeting minutes from January 2nd, 2019 be adopted as presented. CARRIED Minutes from the Committee of the Whole meeting held on January 8, 2019. Llewellyn/Fowler: VOT 032/2019 THAT the Committee of the Whole meeting minutes of January 8th, 2019 be adopted as presented. CARRIED G. Rise and Re art None. H. Business Arisin Report to Council Re: Grant-in-Aid Application from Tahsis Community Food Trade Councillor Elder declared a conflict of interest and absented himself by leaving the council chambers. A discussion followed. Llewellyn/Lambert: VOT 033/2019 THAT this Report to Council be received. CARRIED A discussion followed. Llewellyn/Lambert: VOT 034/2019 THAT the Tahsis Community Food Trade Grant-in-Aid application be received. CARRIED Llewellyn/Fowler: VOT 035/2019 THAT the Tahsis Community Food Trade Grant-in-Aid application not be approved. CARRIED Councillor Elder returned to the council chamber. 2 Grant-in-Aid Application Re: Nootka Communities Together Councillor Lambert declared a conflict of interest and absented himself by leaving the council chambers. Llewellyn/Fowler; VOT 036/2019 THAT the Grant-in-Aid application be received. CARRIED Llewellyn/Fowler: VOT 037/2019 THAT this Grant-in-Aid application be approved. CARRIED 1 "no" vote registered to Councillor Elder Councillor Lambert returned to the council chamber. J. Council Re arts Ma or Davis No report. Councillor Elder verbal re art Council Elder reiterated the meetings and some of the activities council has done. At the Committee of the Whole we met with Comox Strathcona Waste Management staff. The dump will close in 2025. Councillor Fowler (written report) Council Report for January 15 2019 I have been busy these past couple of weeks with research into topics that concern the wellbeing and concerns of this community. As we all now I have voiced my concerns about affordable fresh produce being available for this community and have met with members of our community to listen to their concerns and ideas they have. Celine Trojand hosted an event where we talked about vision and possible assets Tahsis has in developing this community. I found it very informative and look forward to Celine's food box which she is helping bring to this community. I have written a report about Assisted Living and How It Can Generate Income For Tahsis. I have shared this report with the rest of council and am looking at ways we can discuss this in an open and constructive manner with the rest of the community. We met last week as a committee of the whole to discuss infrastructure improvements with our water and sewage mains. We also met with solid waste who informed us about our impending shut down of our dump. In response to this I have presented a motion to council for a community run Thrift Store in order to divert from reusable items from our dump and promote community involvement. This has the potential to generate revenue and provide job opportunities for the community. I also look forward to discussing this with the council and community in a positive constructive manner. Councillor Llewell n written re art Council Report for Jan. 15, 2019 I attended a meeting on Food Security is Tahsis that was held at the Seniors Centre. I went as an observer rather then a participant. It was good to see so many diverse people in attendance and the open dialogue between the different groups. I think everybody left feeling they had been heard even if they did not all agree with the different ways food security is being addressed in our community. I look forward to seeing more of these meetings. On a lets promote Tahsis and relationships with other communities... ! was at The Ridge in Gold River in Dec with a couple of ladies from Tahsis and we spoke to the assistant manager there about them doing a special Tahsis day once per month to encourage our citizens to Gold River. They liked the idea and may start doing it in February so look for a promotion from them. Having good ties with Gold River would be nice. Submitted by Lynda Llewellyn Councillor Lambert No report. Llewellyn/Lambert: VOT 038/2019 THAT the Council Reports be received. CARRIED K. B laws 1 Municipal Officers and Delegation of Authority Bylaw No. 611, 2019 Adoption: Fowler/Llewellyn: VOT 039/2019 THAT Bylaw No. 611, 2019 be received for consideration. CARRIED Fowler/Llewellyn: VOT 040/2019 THAT Bylaw No. 611, 2019 be reconsidered, finally passed and adopted as presented on this 15th Day of January, 2019. CARRIED L. Corres ondence 1 Letter from Maureen Roth Re: Polar Bear Swim Letter from Shawna Gagne Re: Late submissions to the council agendas Judy Burgess Re: January 4, 2019 letter to Hon. DougDonaldson, Minister of Forests, Lands, Natural Resource Operations and Rural Development Letter from Mervyn Brown Re: Village ofTahsis use of resources & Village policy for the gravel service Letterfrom Mervyn Brown Re: Maintenanceof Head Bay ForestService Road Shaye Draper, Telus, General Manager, Customer Service Excellence Re: Letter of Congratulations to Mayor Davis and Members of Council. BCHydro Community RelationsAnnual Report and Storm Report - Vancouver Island- Sunshine Coast Letter from Penny Aujla, Events and Marketing Coordinator Re: The Royal Canadian Legion "Military Service Recognition Book". Letter from Honourable Katrine Conroy and Honourable Katrina Chen 9 Re: The Community Childcare Space Creation Program and the Community Child Care Planning Program. 10 Judy Darcy, Minister of Mental Health and Addictions BC Re: Meeting at the UBCM Convention September 10-14, 2018 Llewellyn/Fowler: VOT 041/2019 THAT these correspondence items be received. CARRIED Davis/Fowler: VOT 042/2019 THAT correspondence item 2, 3, 4 and 8 be pulled for discussion. CARRIED Mayor Davis spoke to correspondence item #2. With respect to correspondence item <f3 Mayor Davis reiterated the importance of old growth forest as a fire buffer. Councillor Lambert spoke to correspondence #4 and the concerns and issues of loading gravel into someone's vehicle. There was a discussion around item #8, the Royal Canadian Legion, "Military Services Recognition Book and subsequent motion. The Royal Canadian Legion "Military Service Recognition Book" Fowler/Llewellyn : VOT 043/2019 THAT a business card sized advertisement in the "Military Service Recognition Book" for the cost of $275 including tax be approved. CARRIED M. New Business Canada Infrastructure Program - Tahsis Recreation Centre Renewal Project grant application - Report to Council Llewellyn/Fowler: VOT 044/2019 THAT this Report to Council be received. CARRIED Llewellyn/Elder: VOT 045/2019 THAT 1) Staff be directed to submit an application for grant funding for the Tahsis Recreation Centre Renewal Project through the Rural and Northern Communities Component of the Investing in Canada Infrastructure Program; 2) Support the project generally as outlined in this report, including the direction to include the project in the 2019/2023 Financial Plan deliberations to be undertaken for the 2019 budget; and 3) Agree in principle to provide additional funding from existing funding sources allocated to the recreation centre, as required to provide for potential project cost overruns. CARRIED 1 "no" vote registered Councillor Fowler 2 Tahsis Community Garden Society - Grant-in -Aid Application Llewellyn/Lambert: VOT 046/2019 THAT this Grant-in-Aid application be received. CARRIED A brief discussion followed. Lambert/Llewellyn : VOT 047/2019 THAT this Grant-in-Aid application not be approved. CARRIED 1 "no" vote registered to Councillor Fowler 3 Community Child Care Planning Grant Application: Report to Council Llewellyn/Fowler: VOT 048/2019 THAT this Report to Council be received. CARRIED Fowler/Llewellyn: VOT 049/2019 THAT an application for funding be made through the Community Child Care Planning Grant program. WHEREASthere isa need for child care in the Village ofTahsis WHEREAS the Village of Tahsis supports the creation of quality, affordable, child care spaces to help provide employment, relief for working parents and support a strong economy; WHEREAS there are unprecedented funding programs now offered by the Union of British Columbia Municipalities (UBCM) and the Province of BC to help local government plan and build new child care spaces; BE IT RESOLVED That the Council of the Village of Tahsis direct staff to apply for the UBCM Community Child Care Planning Program to do a child care needs assessment and manage any funds received through this program. CARRIED 4 Proposal to Council for Operation of Community Run Thrift Store Whereas, The landfill in Tahsis is reaching maximum capacity within the next 6 years. Whereas, The free store does not provide adequate shelter to keep items from getting ruined. Whereas, The Village of Tahsis has empty business front that is not being used on Wharf Street. Whereas, A community run Thrift Store can divert items that would end up in the dump.
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