Minutes
Meeting Regular Council Date 2 January, 2019 Time 7:00 PM PLace Munici al Hall - Council Chambers
Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn Councillor Josh Lambert
Staff MarkTatchell, Chief Administrative Officer Janet StDenis, Finance & Corporate Services Manager
Public 22 members of the public
A. Call to Order Mayor Davis called the meeting to order. Mayor Davis acknowledged and respected that Council is meeting upon Mowachaht/Muchalaht territory
B. Introduction of Late Items and A enda Chan es
2 late items. Under new business as M6 a motion regarding cell service on Head Bay Forest Service Road and as M7 a notice of motion regarding a proposal for housing seniors in assisted living.
C. A rovalof the A enda Elder/lambert: VOT 001/2019 THAT the Agenda for the January 2, 2019 Regular Council meeting be adopted as amended. CARRIED
D. Petitions and Dele ations Rebecca MacDonald, Celine Trojand & Ricki Moore RE: Coffee Bar Space Proposal Celine Trojand delivered a verbal presentation on the coffee bar space and the good food box program proposal. The presentation was followed by questions from the Mayor and Council.
Fowler/Lambert: VOT 002/2019 THAT the discussion on the proposal be opened up to the public. CARRIED
A public discussion period followed.
E. Public In ut#l A resident business owner expressed her concerns of running her business here inTahsis. A resident informed Mayor and Council that a number of lights were out on Jewitt Drive. Staff will follow up with BC Hydro. A member of the public inquired as to the status of the Community Unity Trail to which the Mayor responded. A member of the public was concerned about some dangerous trees that were believed to be on Village property which staff was directed to investigate further. There was a discussion about the coffee bar proposal.
F. Ado tion of the Minutes
1 Minutes of the Regular Council meeting held on December 4th, 2018
Elder/Fowler: VOT 003/2019 THAT the Regular Council Meeting minutes from December 4th, 2018 be adopted as amended. CARRIED
G. Rise and Re ort
At a closed committee of the whole meeting on December 14, 2018 Council determined its 2019 Strategic Priorities which are noted at G. l.
H. Business Arisin 1 Re-consideration of resolution VOT 489/2018 Llewellyn/Lambert: VOT 004/2019 THAT Council reconsider resolution VOT 489/2018. CARRIED
llewellyn/Lambert: VOT 005/2019
THAT WHEREAS the 2019 Budget meeting dates as set out in Resolution VOT 489/2018 did not provide for a suitable time for the public presentation of the proposed 2019-2023 Financial Plan, THEREFORE BE IT RESOLVED THAT Council rescind Resolution VOT 489/2018. CARRIED Llewellyn/Elder: VOT 006/2019 THAT Council receive the revised 2019 budget meeting dates. CARRIED
Llewellyn/Elder: VOT 007/2019 THAT the revised 2019 budget meeting dates be approved. CARRIED
J. Council Re arts Ma or Davis (written report) 2019-01-02 report to council
Since the last meeting, I have met with Rachel Blaney, our federal MP, and Claire Trevena, our provincial MLA. We discussed issues such as the possibility of a senior's care facility, community forest, McKelvie preservation and the poor condition of the road and our general dissatisfaction with the for-profit model of highway maintenance.
On December 12, council met with the Mowachaht Muchalaht First Nation to discuss issues of mutual interest. Of note was their agreement that McKelvie should be preserved intact and their interest in our proposal to create a community forest around town, in partnership with them. We will be drafting joint wording on these proposals and I have invited them to join us in requesting a meeting with Premier Morgan and the Forest Minister to discuss these issues.
I think all of Tahsis mourns the loss of the Big Tree, AKA the President's Tree. It had been in decline for years due to severe rot and it was just a matter of time before it came down. It is irreplaceable but I guess we can take some comfort in the fact that there are equally large fir trees on the ridge above the school and across the inlet. I have been told by older residents that the original Big Tree was accidentally cut down years ago and this one became the stand-in, so to speak. Still, it will be missed.
Residents should be aware that construction for watermain replacements will be starting tomorrow in town and will continue until month end. Areas affected include the Head Bay Road, North Maquinna Drive, Strange Road and Harbour View Road.
Councillor Elder No report
Councillor Fowler (verbal report) I have a proposal for housing seniors in assisted living which I will leave until the end.
Councillor Llewell n verbal re art I was at all the same meetings as Councillor Lambert. Councillor Lambert We met with the Mowachaht Muchalaht on December 12 to discuss topics of mutual interest and establish intention of continued relationship building following the election.
Chief Maquinna and the other chiefs expressed a great deal of respect and gratitude for our late former mayor Jude Schooner and the members of the previous council for their genuine effort and sincerity in reaching out to the Mowachaht Muchalaht over the last four years. They noted that we fly their flag among other things, and emphasized multiple times how much the past council's reaching out meant to them. I couldn't be more proud to be from Tahsis.
Mayor Davis did an excellent job of engaging knowledgeably and effectively in detail on every issue that was discussed. The result was an open and enthusiastic response toward working together.
Some of our biggest economic development priorities revolve around local forest management - bringing forestry profits and jobs back to locals instead of outside corporations through a Community Forest project, and protecting the McKelvie Watershed which offers so much. Neither of these can be accomplished without the support and partnership of the Mowachaht Muchalaht nation.
Before the end of the meeting. Chief and council offered to support both. They offered to involve their forestry company, which operates in a sustainable manner with selective harvesting instead of clearcuts, and inquired about putting the sawmill in the north of town to work. Chief Maquinna at one point said "let's get married".
This strikes me as gracious, particularly given the reality of colonization. In today's political and economic climate, it's transparent that we need their partnership more than they need us. I'm proud of the current and former leadership of Tahsis for effectively working toward decolonization and opening up future economic development opportunities at the same time.
Fowler/Llewellyn: VOT 008/2019 THAT the Council Reports be received. CARRIED
K. B laws 1 Zoning Amendment Bylaw No.610, 2019 CAO, Mark Tatchell provided clarification on this bylaw. There will be a public hearing on January 21st, 2019.
Elder/Llewellyn: VOT 009/2019 THAT Bylaw No. 610, 2019 be received. CARRIED Elder/llewellyn: VOT 010/2019 THAT Bylaw No. 610, 2019 be READa first time this 2nd day of January, 2019. CARRIED
Fowler/Elder: VOT 011/2019 THAT Bylaw No. 610, 2019 be READ a second time this 2nd day of January, 2019. CARRIED
2 Municipal Officers and Delegation of Authority Bylaw No.611, 2019
Elder/Llewellyn: VOT 012/2019 THAT Bylaw No. 611, 2019 be received. CARRIED
Elder/Llewellyn: VOT 013/2019 THAT Bylaw No. 611, 2019 be READ a first time this 2nd day of January, 2019. CARRIED
Elder/Fowler; VOT 014/2019 THAT Bylaw No. 611, 2019 be READa second time this 2nd day of January, 2019. CARRIED
Elder/Llewellyn: VOT 015/2019
THAT Bylaw No. 611, 2019 be READ a third time this 2nd day of January, 2019. CARRIED
L. Corres ondence Letter from Lisa Hendra RE: letter to the Editor of the Campbell River Mirror ($70, 000).
Letter from Alex Turner RE: Campaign for improved cellular service on Highway 19
Letter from anti- human trafficking educator, speaker, advocate Cathy Peters RE: Child Sex Trafficking in BC and How to Stop it.
Letter from UBCM Arjun Singh RE: Gas Tax Agreement Community Works Fund Payment
Letter from the Legislative Assembly of British Columbia RE: Call for 5 Written Submissions to the Select Standing Committee on Crown Corporations with respect to its inquiry into ride hailing services Letter from the Auditor General for Local Government Gordon Ruth RE: letter of congratulations
Letter from Seniors Advocate Isabel Mackenzie RE: letter of congratulations
Letter from E-Comm (Emergency Communications for British Columbia 8 Incorporated) President and CEO Oliver Gruter-Andrew RE: letter of congratulations
Llewellyn/Elder; VOT 016/2019 THAT these correspondence items be received. CARRIED
Lambert/Elder: VOT 017/2019
THAT correspondence item 1, 2, 5, 6 and 7 be pulled for discussion. CARRIED
Mayor Davis spoke to correspondence item #1. Councillor Fowler spoke to correspondence item #5 'ride hailing' and she will make a written submission about the 'rural reality for ride hailing' to the committee by February 1, 2019. Councillor Fowler also spoke to correspondence items L6 and L7.
M. New Business Village ofTahsis Official Community Plan Proposed Workplan and Budget - Report to Council A discussion followed.
Fowler/Elder: VOT 018/2019 THAT the Report to Council be received. CARRIED
Llewellyn/Fowler: VOT 019/2019 THAT Option #1 be approved. CARRIED 2 "no" votes registered Councillor Elder & Councillor Lambert
2 McKelvie Watershed Assessment -Report to Council
Elder/Llewellyn: VOT 020/2019 THAT the Report to Council be received. CARRIED
Elder/Fowler: VOT 021/2019 THAT Option #1 be approved. CARRIED 3 Grant in Aid Re: Community Food Trade
Elder/Fowler: VOT 022/2019
THAT council receive the Grant in Aid application and then direct staff to prepare a report to council addressing any implications that council may wish to consider in responding formally to the request before voting. Those implications might be financial, operational, legal (like whether Council has the authority), policy, insurance, etc. CARRIED 1 "no" vote registered Councillor Llewellyn
4 Grant in Aid Re: Junior Canadian Rangers There was a brief discussion regarding staffing and insurance.
Elder/Fowler: VOT 023/2019 THAT the Grant in Aid application be received. CARRIED
Llewellyn/Elder: VOT 024/2019 THAT the Grant in Aid application be approved. CARRIED
Proposal For The Village Of Tahsis to Support And Fund The Community Market
Fowler/Llewellyn: VOT 025/2019 THAT Council consider this proposed resolution. CARRIED
Elder/Llewellyn: VOT 026/2019 THAT council receive the Grant in Aid application and then direct staff to prepare a report to council address addressing any implications that council may wish to consider in responding formally to the request before voting. Those implications might be financial, operational, legal, policy, insurance, etc. CARRIED
Letter from Alex Turner Re; Campaign for improved cellular service on Highway 19.
Elder/Lambert: VOT 027/2019
THAT staff be directed to write the Minister of Innovation, Science, and Economic Development to request assistance in bringing cellular service to Highway 19, 28 and key portions of the Head Bay Forest Service Road in order to improve safety and communication to remote sites on Vancouver Island. Further to the motion, staff will research technical requirements for establishing cell notes on HBFSR. CARRIED 7 Proposal for Housing Seniors in Assisted Living
Fowler/Llewellyn: VOT 028/2019 Whereas, there is a growing number of senior residents requiring assisted living. Whereas, there is currently a lack of facilities in place to house residents in a group home setting.
Whereas, seniors requiring assisted living can improve their health and safety as well access to care aid with a group living environment. Whereas, the average entry cost to provide assisted living care for a resident is $2, 500 per month.
Whereas, there are funding programs in place to cover the cost of housing and caring for residents with assisted living needs, such as:
BC Housing 6C Ministry of Health Services - Assisted Living BC Ministry of Health Services - Home & Community Care Be it resolved: That, The Village of Tahsis take on a role to provide assisted living for seniors. That, The Village ofTahsis consult with VIHA in ways to provide assisted living to our residents that require assistance. That, The Village of Tahsis take on the license holder for the assisted living facility. That, The Village of Tahsis will acquire housing and provide any maintenance or upgrades needed for the facility. That, The Village of Tahsis will take on any financial obligations needed by the facility as well be paid rent for use of the facility. That, the mayor and council decide monthly rent rates for the facility. That, The director will be in charge of finding and presenting possible choices of housing to acquire for the council to vote on.
That, The Director will be in charge of all budgeting aspects of the facility
That, The Mayor and council will appoint someone as director to oversee the assisted living facility and represent the Village ofTahsis in regards to matters of the assisted living facility. How much the Director will be compensated will be decided by the mayor and council.
That, The director will be in charge of receiving all monthly payments from residents and allocating money where needed to provide care for the residents and facility. That, the director be in charge of acquiring appropriate care aids for residents and acauirine anv oersonal to do maintenance for the fadlitv. Did not pass
N. Public In ut#2 Two members of the public expressed their concerns about the road maintenance on Head Bay Forest Service Road.
A member of the public complimented the Mayor and Council on the 'tone and tenor' of the council meetings and the 'democratic process'.
A member of the public complimented the Village's public works crew for their great job on the road in town.
A member of the public noted the Home Improvement Assistance Program (RRAP).
CelineTrojand inquired into the process of her proposal for the Coffee Bar to which Council and Staff responded.
A member of the public complimented Mayor and Council on ATV trail progress.
A member of the public requested that hard copies of the official community plan online survey be made available.
AcTournment Elder/Lambert: VOT 029/2019 THAT the meeting be adjourned at 9:07 p. m. CARRIED
Certified Correct this 15nd Day of January, 2019
Chief Administrative Officer pl
To Tahsis Village Mayor & Council,
Below is a request to council submitted for your consideration on Dec. 11th 2018 by Rebecca MacDonald & Celine Trojand of 625 West Bay Rd and Ricki Moore of 7 Brabant Crescent, Tahsis B. C.
Context We are buildinga Social Enterprise in Tahsiscentered aroundfood securityand community connection. Our social enterprise is not profit driven, the end goal is to create and strengthen social, environmental, economic and cultural resilience ofthe nootka sound region. Our first initiative is creating a Food Hub in Tahsis, where community members can create opportunities for themselves and others by sharing, selling, enjoying and making healthy local food. A space to meet and enjoy food together is a central aspect to the proposal. Weare modelling this initiative offthe Fernwood Neiehbourhood Resource Group in Victoria that operates a Good Food Box, cafe, market garden, restaurant, yoga den, hair salon, daycare and housing project fortheir residents. Wedo not intend to growthat big and plan to take It one step at a time in response to whatthe community needs.The two initial anchors of the social enterprise are a Good Food Box program and a coffee bar. Our requests today primarily involve the coffee bar space asa foundation to meet andgenerate conversation.
Opportunity for Tahsis Social enterprise aside, welcoming and supporting a coffee shop is a benefit to communities. Coffee shops provide a much needed 'Third space". A third space is "a public place that host the regular, voluntary, informal, and happily anticipated gatherings of individuals beyond the realms of home and work". This space has been found to be particularly meaningful in rural places and is not replicated in restaurants. TheThirc) PlaceExperience in Urban and Rural Coffee Shops Thinking or working in coffee shops can increase and improve creative problem solving in individuals. The Coffee Shop Effect. University ofVirpniii Some evidence from the US suggests that neighbourhoods with coffee shops experience lower crime becausethey become a pointfor neighbourhood connection and social accountability. (Not that this appears to be a huge problem in our village)
Specifics Weare proposing to pilotthis model and concept in collaboration withthe VillageofTahsis through the useof the existingkitchen & seatingspace at the Recreation Centerto operate a coffee bar and Good Food Box program. We would offer community members: Standardhot beverages, such as drip coffee, espresso, americano, latte, cappuccino, tea, hot chocolate, as well as a couple locally themed specialties. Healthy Smoothies A rotating variety of baked goods, such as scenes, cookies, and muffins We would also offer a space for other products to be sold, such as bread, fresh local produce, pottery, and jewellery A temporary sorting, storage and pick up location for Good Food Box recipients
We would be responsible to pay: The cost of Comprehensive General LiabilityInsurance for 1 million liability A portion of the utilities that we are using payable to the Village ofTahsis. *This cost is unknown to us and we would need to negotiate.* The necessary annual food permit fees to Vancouver Island HealthAuthority
We would operate four days a week, open for early morning coffee [overs from 7:30-1 pm and then for evening events and gathers from 4pm - 8pm. Some hours will be outside of the current regular Recreation Centre operating hours but we generallywish to align hours with classes and events already happeningat the Rec. center. We would also organize community events such as talent shows, storytelling nights, 'Get it Together" programs, book club, Tahsis University or movie night in the evenings once or twice a month. Our goal is to open late January pending equipment purchasing, food permit approvals from VIHA, and completion of the Food Safe Training course.
The proposed action 1) We are requesting the use of the kitchen and seating area in the Recreation Centre for 4 days a week with access to this space outside of regular Recreation Center hours. As well as some permanent storage space in the kitchen area for food and beverage supplies. 2) We are requesting a grant-in-aid equivalent to 1 years rent to test the viability of the coffee bar and food hub. 3) We are requesting permission to do some minor adaptationsto the space suchas: a} Installing an espresso machine and coffee grinder in the kitchen b) Painting, replacingtables and chairs and other minor interior decorating 4) We are requesting access to the Gymnasium every third Thursday of the month in order to sort, prepare and distributethe Good Food Box program to community members.
Thank you for your consideration,
Rebecca MacDonald Celine Trqjand Ricki Moore 625 West Bay Rd 625 West Bay Rd 7 Brabant Crescent, Tahsis, BC Tahsis, BC Tahsls, B, C. F2
Minutes
Meetine Regular Council Date 4-Dec-lS Time 7:00 PM Place Munici al Hall - Council Chambers
Present Mayor Martin Davls Councillor Sarah Fowler Councillor Josh Lambert Councillor Lynda Uewellyn
Councillor Bill Elder
Mark Tatchell, ChiefAdministrative Officer Amanda Knibbs, Finance Assistant Deb Bodnar, Director of Finance
Public 17 members of the public
A, Call to Order Mayor Davjs called the meeting to order. MayorDavis acknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory
B. Introduction of late Items and Aeenda Chances none
C. Approval of the Aeenda Uewellyn/Lambert: VOT 532/2018 THATthe Agendafor the December4th, 2018 RegularCouncil meeting be adopted as presented. CARRIED
D. Petitions and Deleeations FireSmart Presentation: Henry Grierson Henry Grierson delivered a 30 minute presentation on the FireSmart program which offers advice to homeo.wners on how to reduce the risk wildfirehazards through simple preventive steps. Canada Post (Amanda Glenn) presentations to Tahsis Volunteer Fire Department and BC Ambulance. Canada Post has Issued a series of stamps honouring First Responders and produced accompanying commemorative plaques for local first responders which were presented by Amanda Glenn to the Tahsis Volunteer Fire Department and BC Ambulance (Tahsis Station).
E. Public In ut ft 1 1 A member of the public congratulated council on their election.
Regarding the fetter from the Consul General of the People's Republic of 2 China, a member of the public inquired about partnering opportunities with this country.
F. Ado tion of the Minutes
1 Minutes of the Regular Council meeting held on November 20th, 2018
Fowler/Llewellyn: VOT 533/2018 THAT the Regular Council Meeting minutes from November ZOth, 2018 be adopted as presented. CARRIED
Minutes of the Committee of the Whole meeting held on November 23rd,2018 Fowler/Lleweliyn: VOT 534/2018 THAT the Committee of the Whole minutes from November 23rd, 2018 be adopted as presented. CARRIED
G, Rise and Report None
H. Business Arlsin Report to Council Re: Tahsis Recreation Centre Climbing Wall Follow Up Report Uewellyn/Lambert: VOT 535/2018 THAT the Report to Council be received. CARRIED
Ltewellyn/lambert: VOT 536/2018 THAT Option #1 he approved. CARRIED
2 Report to Council RE: 3rd Quarter Budget Variance Report CARRIED Llewellyn/Fowler: VOT 5i7/2018 THAT the Report to Council be received.
Llewellyn/Lambert: VOT 538/2018 THAT the Report to Council be approved. CARRIED
3 McKehfie Community Watershed Preservation Confirmation Resolution
Llewellyn/Lambert: VOT 539/2018 THAT Council confirm its continued support for Resolution VOT 326/201S passed at Council's June 19, 2018 regular meeting. For convenience, that resolution is re-printed befow.
WHEREAS less than 10%of productive old growth forests remain on Vancouver Island; and WHEREASintact and contiguous old growthforests are necessary to sustain the diversity of speciesfor the preservation of these ecosystems; and
WHEREASthere is overwhelming evidence that accessible old growth forests are a significant natural asset for the eco-tourism economy; and
WHEREAS the McKelvie Creek watershed isone of the few remaining valleybottom virgin forest watersheds on VancouverIsland; and WHEREAS the McKeh/le Creek watershed is the community watershed for the Village of Tahsis since McKelvie Creek is the source of drinking water, and
WHEREASneither Western Forest Products, Inc. nor the Ministry of Forests, Lands,Natural Resource Operations and RuralDevelopment have expressed a willingness to preserve this entire watershed: and
WHEREASTahsis Council andthe Mowochaht/Muchalaht Councilof Chiefs have engaged in dialogue on the value of this watershed; THEREFORE, BE IT RESOLVED: THAT Tahsis Council support the complete preservation of the McKelvie Creekwatershed by opposing ail forms of resourceextraction and development including all logging activity; and THATTahsis Council call on the Ministerof Forests, Lands, Natural Resource Operations and Rural Development to remove the McKelvie Creek watershed from TFL 19. CARRIED
J. Council Reports Ma orDavis
At Strathcona Regional District, I have been advocating for cell coverage to be introducedto the HeadBay Forest Road,specifically to the Bull Lake Summit. The SRD recently passed a motion to lobby the CRTC (Canadian Radio S Telecommunications Commission) to improve cell coverage on our road as well as on Highway 28 and Highway 19 north of Campbel) River. This will improve safety and response times when emergency services are required as well as it making callouts for tow trucks easier. For those that may not be aware, Telus is bringing cell coverage to Tahsis in 2019. This will require a small increase in the height of the communications tower beside the hardware store.
Regarding the Coast Guard station planned for Tahsis: they are moving through the permitting process. Approval regarding former contaminated sites has been granted and the next step is approval based on geotechnical reports.
Currently, staff is researching grants regarding fire fuel reduction within the municipal boundary and we wilt be contacting Western Forest Products regardrng planning for fire risk reduction strategies for lands adjacent to the municipality.
I have also recently attended my first Solid Waste Management meeting with Councillors Lambert and Fowler in attendance, which was followed by an excellent lecture on governance and running effective meetings.
I also attended the my first ICET (Island Coastal Economic Trust) meeting. This is attended by mayors from most of Vancouver Island and the Sunshine Coast. This organization receives funds from higher levels of government in order to fund economic development projects such as our pending ATV trail to Zeballos. It was a great forum to meet and discuss issues of mutual interest with the other mayors. At this meeting. Mayor John MacDonald of Sayward was elected as our new meeting Chair.
Councillor Elder No report
Councillor Fowler Fowler; Rise And Report December 6, 2018
While attending the SRD meeting at the Heritage Centre in Campbell River I made connections with a newly elected councillor in Gold river whose husband has been working on a building contract in Tahsis. I also reconnected with a farmer in Merville who was recently elected for Laza North. During the training delivered by Eli Mina entitled "Meetings, Rules & Effective Decision Making" I was introduced to the fundamental Principles for Debate. Order. Focus. Efficiency, Equality. Decorum. Safe Environment. I also picked up a book called 101 boardroom problems and how to solve them. Further research into parliamentary practice and procedural rules of order will continue as I pursue a study in tourism potentials. To increase social vibrancy and economic diversity we can use innovative approaches to asset management.
Today's Municipal Landscape In daysgone by,when resources seemed abundant,public trust washigh and continual expansion of services was an expected norm. Citizens were, for the most part, somewhere between happy and complacent. Today, as a community leader and municipal Council or Board member, your reality is different.
Examples of heightened pressures and challenges you may face include:
ballooninginfrastructure deficit; critical infrastructure at or nearingend of life; public trust is at an ell-time low; the retirement of waves of experienced municipal employees leaving operational vacuums; an ever- stringent regulator/ environment; unprecedented financial pressures; greater economic disparity; an affordable housing crisis; lackof public understanding of role, resources, processes, etc.; accumulation of increasedresponsibilities downloaded by the provinceon municipalities; heightened public expectations for engagement and involvement in decision-making; and, the need to prepare for climate change, including straininglocal resourcesto managetoday's windstorms, floodingand wildfires.
Councillor mbert Councillor Fowler and I joined the Mayor at the solid waste comm ittee meeting andfor the governancetraining session that followed, by Eli Mina.
The governance session by Mr. Mina provided some important fundamentals for first time councillors such as myself and Councillor Fowler. I came away with a greater understanding of our roles and responsibilities here in these council meetings, and some tools and advice that will help me to better contribute over the next four years. I found it valuable to see the solid waste board in action, to get an idea of its dynamics and priorities. I feel like the basic understanding of this board I gained from this visit will be greatly beneficial to my Input as we work toward a composting program here in Tahsis.
Coyncillor Llewellvn No report
Llewellyn/ Fowler: VOT 540/2013 THAT the Council Reports be received. CARRIED
K. Bylaws None
L. Corres ndence
1 Letter from Western Forest Products Inc. RE: letter of congratulations.
Letter from RCMP Chief Superintendent Sean Sullivan RE: letter of congratulations.
3 Letter from Premier John Morgan RE: letter of congratulations
4 letter from Minister Sellna Robinson RE: letter of congratulations.
letter from Minister Jinny Jogindera Sims RE: Union of British Columbia Municipalities Annual Convention follow up
Letter from BC RCMP Commanding Officer Brenda Butterworth-Carr; 6 Tr'inja Shar njit dintlSt RE: September 12th meeting held at the 2018 Union of British Columbia Municipalities Convention In Whistler
Letter from Other Gruter-Andrew, PRIMECorpCEO RE: PRIMECorp Annual Report
Letter from Samantha Howard, Canadian Federation of Independent Business RE: letter of congratulations.
Letter from the Honourable Mobina S. B. Jaffer, Q. C., Senator for British Columbia RE: C-48, the Oil Tanker Moratorium Act
Letter from TONS, Xiaoling Consul General of the People's Republic of 10 China in Vancouver RE: letter of congratulations. Uewellyn/Fowler: VOT 541/2018 THAT these correspondence items be received. CARRIED
lambert/Fowler: VOT 542/2018 THAT correspondence item L9 be pulled for discussion. CARRIED
Councildiscussed the implicationsof oil tankertraffic and expressed support for the bill.
Lambert/Fowler: VOT 543/2018 THAT Council support a ban on oil tankers on the north coast as set out in Bill C-48, the Oil Tanker Moratorium Act. CARRIED
Fowler/Lambert; VOT 544/2018 THAT correspondence item L10 be pulled for discussion. CARRIED
A discussion followed regarding the letter from the Consul General of the People's Republic of China. Mayor Davis expressed an interest in engaging with the Consul General on developing an aquaculture enterprise on the Village's shellfish licence.
M. New Business 1 Grant in Aid RE: Knights of Columbus Christmas Hampers LlewelIyn/Lambert: VOT 545/2018 THAT the Grant in Aid application be received. CARRIED
Llewellyn/Fowler: VOT 546/2018 THAT the Grant in Aid be approved. CARRIED
2 Grant in Aid Re: Tahsis literacy Society Fowler/lambert: VOT 547/2018 THAT the Grant in Aid application be received. CARRIED
Fowler/Lambert: VOT 548/2018 THAT the Grant in Aid be approved. CARRIED
3 Grantin Aid Re:Bigs and Smalls Youth Volunteer Projects Uewellyn/Fowler: VOT 549/2018 THAT the Grant in Aid application be received. CARRIED
llewellyn/Fowler: VOT 550/2018 THAT the Grant in Aid be approved. CARRIED
4 Community Resiliency Investment Program RE: grant application
Llewellyn/Fowler: VOT 551/2018 THAT the Strathcona Regional District's grant application under this program be received. CARRIED
Llewellyn/Lambert: VOT 552/2018 THAT Council support the Strathcona Regional District's Community Wildfire Protection Plan Regional Application and that Council further supports the SRD to apply for, receive and manage the grant funding on behalf of the Village of Tahsls. CARRIED
Community Forest Agreement Intent Resolution Llewellyn/Lambert: VOT 553/2018 THAT
WHEREASthe Ministry of Forests, Lands, Natural Resource Operations and Rural Development ("the Ministry") has communicated to the Village ofTahsis that it has priority for the next opportunity for a Community Forest Agreement following the dissolution of the Nootko Sound Economic Development Corporation In 2017; and
WHEREASthe Village of Tahsis seeks to increase the economic benefits to the community from the forest sector In Tree Farm Licence 19 and the broader North Island Timber Supply; and WHEREAS Tahsis Council Is committed to entering into a buslness-to- business relationship with the Mowachaht/Muchalaht First Nation as a condition of a Community Forest Agreement; THEREFORE, BE IT RESOLVED:
THATTahsis Councilformally approach the Mowachaht/Muchalaht First Nation to seek an agreement in principle for establishing a business-to- business arrangement under a Community Forest Agreement; and
THATTahsis Council after reoching on agreement in principle with the Mowachaht/Muchalaht First Nationformally approach the ChiefForester and the Minister to include a Community Forest tenure in the apportionment of the North Island Timber Supply and the annual allowable cut determination in TFL 19; and
THAT Tahsis Council seek Ministry approval to be invited to participate in the Direct Invitation Process for establishing a Community Forest
N. Public In utff2
A member of the public asked for an update regarding the road sign outside of town stating that "Must Use Chains". Staff responded that the sign was posted in error and Mainroad should be "closing up" the sign until conditions on the HBFSR warrant chains. A member of the public commented that if a fee system were to be 2 implemented for the climbing wall that council should also consider re- establishingfees for all RecCentre facilities and programs.
A member ofthe publicasked Ifthe RecCentre charged a feefor using 3 the showers and encouraged council to consider setting such a fee, especially during the summer months
4 A member of the public commented on the Community Forest Licence.
A memberof the publicthanked Council for passinga resolution to open the climbing wall.
A member of the public thanked Council for approving the Bigs and Smalls grant in aid.
Adjournment Llewellyn/Fowler; VOT 554/2018 THAT the meeting be adjourned at 8:35 p. m. CARRIED G,l
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tAHSt,
Village ofTahsis Council's 2019 Strategic Priorities
1. Watershed Protection and Forest Sustainabili . Utilize political, statutory, legal and provincialgovernment policy and processoptions to vigorously pursue the preservation of the McKelvie Community Watershed by removing it from Tree Farm Licence 19 and securing a moratorium on resource extraction. . Actively participate in the Chief Forester's Timber Supply Review ofTFL 19 . Complete the McKelvie Community Watershed Protection Plan
2. Communit Wellness . Promote and support activity that improves food security for Tahsis residents, especially those financially compromised . Complete the Official Community Plan update . Consider proposals which would establish a local volunteer-run thrift store . Promote the annual Volunteer Week and use this opportunity to honour volunteers . Explore and consider options for implementing an organics diversion program . Complete the Age-Friendly Planning Project . Publicize resources on mental health awareness, support and services . Develop options for moving Puddle Ducks Daycareto Captain Meares Elementary Secondary School
3. Asset Mana ement * Submit Canada Infrastructure Program grant application to revitalize the Tahsis Recreation Centre . Consider options for addressing the building deficiencies in the Tahsis Fire Hall . Complete the Water Conservation Project on time and budget . Initiate the Tahsis Roads Project . Complete the Wellhead Protection Plan . Continue to improve the asset registers . Develop and consider a reserve policy . Develop and consider a strategic real estate plan and policy . Continue to seek grant funding to repair and replace infrastructure 4. Economic Develo ment . Formalize business-to-business partnership with the Mowachaht/Muchalaht First Nation with the goal of achieving Ministry of Forests, Lands, Natural Resource Operations and Rural Development approval of a Community Forest Agreement. . Promote the Village's shellfish lease with potential operators . Conduct a review of the Village's bylaws to identify "red tape" and other barriers for those starting a business as well as established businesses . Improve and promote municipal trails and seek provincial statutory authorization for new trails outside of the municipal boundary . Explore the potential for attracting non-medical marijuana producer(s) . Promote Tahsis as a desirable film location
5. Community Safety . Complete the Emergency Operations Centre grant project . Updatethe Community Wildfire Protection Plan (subject to grant approval) . Complete the Sea level Rise and Floodplain Mapping project . Explore opportunities for emergency notification and communication such as tsunami automated warning system and community radio station . Seek to prevent unsafe timber harvesting on slopes and ridges above the Village . Update evacuation plans (subject to grant funding) . Continue to enforce the Property Maintenance Regulation Bylaw »41.
2019 Budget Meeting Dates (Revised)
Committee of the Whole Meetin s January 15th (2:00 PM) - Financial and Capital Plan overview and presentation to Council February5th (2:00 PM) - Continuation of discussion and revised plans based on input from Council
February 26th (7:00 PM) - Public Presentation of the 2019-2023 Financial Plan March 5th(2:00 PM) - 2019-2021 FinancialPlan (including TaxRates) Reportto Council
Regular Council Meetjn.gs
March 19th - Financial Plan and Tax Rates Bylaws (1st and 2nd readings) April 2nd - 3rd reading ofthe Financial Plan and Tax Rates Bylaw April 16th - Adoption of Bylaws Kl
VILLAGEOF TAHSIS
ZONING AMENDMENT BYLAW No. 610, 2019 A BYLAWTO AMEND THE VILLAGE OF TAHSIS ZONING BYLAW 176. 1981 (as consolic TWO PARCELS WffHIN THE MUNIQPAL BOUNDARY
WHEREASit isdeemed to bein the publicInterest to ione twoparcels described below and attached: me Councilof the Village ofTshsls, in open meetingassembled, enacts thefollowing amendment to Zoning Bylaw No. 176 as follows;
PART A - MAP AMENDMENT
1. THAT Lot 1, Plan VIP691BO. District Lot443, Nootka Land District ascoloured ingreen on the mapattached asSchedule "A" ofthis Bylawbe zoned to Commercial C-l: and 2. THAT Lot2, Plan VIP69180, District Lot443, Nocrtka Land District ascoloured redon the map attached asSchedule "A" of this Bylawbe zoned to Commercial C-l.
1. This bylaw may be cited for all purposes asthe "Zoning Amendment Bylaw No. 610, 2019,
READ a first time this 2m> day of January, 2019
READ a second time this 2nd day ofJanuary, 2019
Public Hearing held on 21" day of January, 2019
READ a third time this 5th day of February, 2019 Reconsidered,Finally Passed and Adopted this 19*day of February, 2019
MAYOR CORPORATE OFFICER
I hereby certify that the foregoing Is a true and correct copy of the original Bylaw No. 610, 2019 duly passed by the Council of the Village ofTahsis on this 19* day of February, 2019.
CORPORATE OFFICER -^-J I s ... I'" s w I ^ ^LI !0 \ '. 0 (D x / 0 rY'^ -x. ^ 01' y/- y . \''', / / ><-. a a- ta/x ^ . ^' \',. _: 5 tn '.<"-. '. i \ m en -^^ ^^<7?Ti s " I 7<''~<^WS^!S=^ ° .' ST 2~ -v s& ^ ^^s^7~ z 5_ --i. ,°7 ' 0
VILLAGEOF TAHSIS
MUNICIPAL OFFICERS AND DELEGATION OF AUTHORITY BYLAW No. 611, 2019
A BYLAWTO ESTABUSH OFFICERPOSITIONS AND TO PRESCRIBETHE POWERS,DUTIES AND RESPONSIBILITIES OF OFFICERS AND DELEGATION OF AUTHORITV
WHEREAS Council, by bylaw under section 146 of the Community Charter, is required to establish officer positions in relationto the powers, dutiesand functions undersection 148 (CorporateOfficer) and 149 (Financial Officer) and may, by bylaw, establish other officer positions and assign powers, duties and functions to its officer positions;
AND WHEREAS Council, by bylaw under section 154 of the Community Charter may delegate its powers, duties and functions to an officer or employee of the municipality;
ANDWHEREAS Council of the Village ofTahsis wishes to establishofficer positions, assignpowers, duties and functions to these positions and furthermore delegate certain powers, duties and responsibilities of its own authority to these same positions;
NOW THEREFORE, the Council of the Village ofTahsis, in open meeting assembled, enacts as follows:
OFFICERS OF THE VILLAGE
1.1 The persons holding the following positions are officers of the Village:
Chief Administrative Officer Corporate Officer Financial Officer
2. POWERS DUTIES AND FUNCTIONS
2. 1 The Chief Administrative Officer is assigned the powers, duties and functions as set out in s. 147 of the Community Charter and respective bylaws, resolutions and policies and is delegated authority under respective bylaws, resolutions and policies; 2.2 The Corporate Officer is assigned the powers, duties and functions as set out in s. 148 of the Community Charter and is delegated the authority to act as the "Head" for the Villageas required underthe Freedomof Informationand Protection of PrivacyAct;
2. 3 The Financial Officer is assigned the powers, duties and functions as set out in s. 149 of the Community Charter and, in addition:
. Prepares annually the 5-year Financial Plan Including the capital plan; . Prepares the annual Tax Rate Bylaw; . Prepares and presents regular financial reporting to Council; and . Coordinates the preparation and support for the annual financial statement audit and is responsible for statutory reporting.
2.4 Eachofficer mayexercise additional powers, duties andfunctions asdirected byCouncil from time to time.
2. 5 The Financial Officer and the Corporate Officer report to the ChiefAdministrative Officer.
2. 6 All Village employees report directly or indirectly to the Chief Administrative Officer.
3. REPEAL
3. 1 Village ofTahsis Bylaw No. 555, 2010 is hereby repealed.
4. CITATION
4.1 This bylawmay be citedfor all purposesas the "VillageofTahsis MunicipalOfficers and Delegation of Authority Bylaw No. 611, 2019"
READ a first time this 1 nd day of January, 2019
READ a second time this nd day of January, 2019
READ a third time this nd day of January, 2019 Reconsidered, Finally Passed and Adopted this 15"' day of January, 2019
MAYOR CORPORATE OFFICER
I hereby certify that the foregoing is a true and correct copy of the original Bylaw No. 610, Z019 duly passed by the Council ofthe Village ofTahsis on this 15th day ofJanuary, 2019.
CORPORATE OFFICER t-1 Rece tion Account
From: [email protected] Sent: Wednesday, December 5, 2018 10:28 AM To: Reception Account Subject: $70,000
Attention to Mayor and Council,
Ifyou wont search for it, maybe some one else will, but the riddle is going public either way.
The following is a letter to the Editor of the Campbell River Mirror:
12/05/2018
Tahsis BC, Isthe little village that waves" It is not wealthy and needs every pennyjust to repair and maintain infrastructure. It is time to make bigger waves. Notvery manyyears ago, I am told, Tahsiswas missing $70, 000from its municipalfunds andthe policewere briefly involved. Back then they allegedly said that they could not proceed with this investigation due to lack of evidence. Still, in 2018, the village residents want a better answer than that. I wonder why this riddle would be so difficult to solve. These monies belongto the tax-paying bank-account, not to pay- offprivate mortgages ofthose who were in powerat the time. Stealingis against the law. Investigatingmore deeply, maybe charging, convicting and perhaps recovering this particular $70,000 would really help the financial and moral values of this community. Can anyone help? Thanks for reading.
In thatthe system may have changedby now, perhapsa little diggingby our newelected group could revealwhat was not revealed in the past. I dont think that the possibility of theft has ever been eliminated.
I wish you well in your search.
Lisa Hendra #17 Tahsls BC VOP 1x0 250-934-9396 UL
1727 Sayward Road Sayward, B. C. VOP1RO December 11, 2018 Mayor and counselors Tahsis, B. C. Re: Cam ai n for im roved cellular servi Hi hw 19
Dear Mayor and Councilors: For the past few months, members of the community of Sayward and I have been campaigning for better cellular service on Highway 19. There are four major competing mobile service providers on the north island, Telus, Rogers, Bell and Virgin. Unfortunately, their range is very limited and there remains long stretches of Highway 19 and Highway 28 that have no mobile service. In case of a serious accident on the highway there is no means of communicating quickly with first responders, a potentially life threatening delay.
There are two government funds available that are intended to assist in the provision of broad band and mobile services in remote and rural areas, including major travel routes. The service providers appear to be unwilling or unable to utilize the funding to provide this needed service. Unfortunately, there is presently no business case for these companies to provide highway service.
On September 15, 1 wrote to the Communication and Radio- telecommunication Commission (CRTC) in regards to the need for improved cellular service on Highway 19. The CRTC has responded to the request for regulatory intervention with an assertion that the CRTC does not have jurisdiction over mobile service. We are now directing our request to the appropriate minister of the federal government. I am requesting that you take action to assist this campaign by taking the following initiatives:
Contact the Minister of Innovation, Science, and Economic Development, the Hon. Navdeep Bains requesting his personal intervention on this matter. [email protected]
Contact your local service providers requesting that they provide service on Highway 19 between Campbell River and your area.
Thank you for you help in this matter.
Yours truly, Alex Turner L.^ Rece tion Account
From: Cathy Peters
Importance: High
Dear Mayor Martin Davis and Tahsis Village Council, My name is Mrs. Cathy Peters and I am a BC anti-human trafficking educator, speaker, advocate. I havebeen raising awareness to thegrowing pandemic of "Child Sex Trafficking in BC and How to Stop it", for the last 5 years. I am in touchwith every CityCouncil, MLA, MP and police agencyin BC.
It is important thatthe public, police and politiciansunderstand that BChas become a global sextourism destination, with our port cities and an entry point into Canada. Ouryouth/children/the vulnerable arenot safe in BCbecause an aggressive sex industry is targeting them to increase "suppl/' for the growing "demand".
I have attacheda biographyand a newspaperarticle on my work. 4 shortvideos (links below) have been developed bythe "anti-human trafficking initiative" in Vancouver to raise public awareness of human sex trafficking in BC and Canada. This Initiative wantsto stop full decrimlnalization of prostitution in Canada (specifically the decriminalization ofsex buyers).
It is important Canadians understand the implications to our culture/society ifthe government fully decriminalized prostitutlon/sex buyers. Full decriminalization would be a fatal blow to our Canadian democracy, ideals, values and identity while undermining any concept of gender equality or human rights In our country. I have included a German brothel menu asan example oftypical brothel activity, which iswhat wecould end up with in every community in Canada.
Seethe Vimeo link, websitelink and facebook link below (choose which application works best for you to sendout). Pleasesend these to police contacts,frontline stakeholders, civicleaders, victim services, MLA'sand MP's. .Education is ourgreatest weapon". (quote from HTexpert/activist former MPJoy Smith- Manitoba).
Vimeo: https://vimeo. com/album/548371S Website: http://buyingsexisacrime. org htt is: www.facebook. cgm/bui/inesexisacrime/
Interms of research papers on this issue I haveincluded the 2 papersthat I sendto the public,politicians and police. Thefirst isresearch on the Rhode Island experience with full decriminalizationfrom 1980-2009for 29 years. Because ofthe increase in underage prostitution (trafficking) andviolence, the lawwas repealed andprostitution made . legal. The 2nd paper is by Dr. Melissa Farley who visited the DTESand summarized her findings.
I will be presenting at Missionsfest at the Vancouver Convention Centre on January 20th, 2019 at 2 pm along with Dr. Melanie Ryper, an Emergency Room Physician who is seeing human trafficking in the emergency room. Dr. Ryper is also educating physicians regarding this growing pandemic. Our topic: "Child Sex Trafficking in BC and How to stop It"
If you know of any setting or group (police, schools, victim services, service groups, churches) I could present 1o, please let me know. I am booking for March, April and May 2019.
If a presentation is wanted in the Lower Mainland, I simply need my travel costs covered (gas). If a presentation anywhere in BC is wanted, I would need my travel, accommodation, honorarium costs covered.
Please give me your feedback on the videos. I look forward to hear from you, especially from new Mayors and new Councillors.
Most Sincerely, Cathy Peters BC anti-human trafficking educator, speaker, advocate. ff302-150 W. IS* St., North Vancouver, BC V7M OC4 phone: 604-828-2689 L4 ThaVofwtrf Brftith CoftrrAia UBCM Lttcal Gcmnmaot December 10, 2018
Mayor Martin Davis Village of Tahsis ~[ ^. BV Box 219 ^.A v ^" ^ Tahsis, BC VOP 1X0
Dear Mayor Martin Davis:
RE: GAS TAX AGREEMENTCOMMUNITY WORKS FUND PAYMENT
I amjiteased to advise that UBCM is in the process of distributing the second of two Community Works Fund (CWF) payments for fiscal 2018/2019. An electronic transfer of $34, 543. 87 is expected to occur within the next 30 days. These payments are made in accordance with the payment schedule set out in your CWFAgreement with UBCM (see section 4 ofyour Agreemsnt). CWF is made available to eligible local governments by the Government of Canada pursuant to the Administrative Agreement on the Federal Gas Tax Fund columbia- l[1^'.iti,Th Fundi"9 under the program may be directed to local priorities that fall within one of the eligibleproject categories. Further details re9al'dirl9 use of CWF and project eligibility are outlined in your CWF Agreement and details on the Renewed Gas Tax Agreement can be found on our website at www.ubcm. ca.
For further information, please contact Gas Tax Program Services by e-mail at gastax@ubcm. ca or by phone at 250-356-5134.
Very best,
Arjun Singh UBCM President
Pc: Deborah Bodnar, Director of Finance
!"-'r'- ~;^-;. ";... -iini . ' r-": I I .;', : .. -., ...... L6 Rece tion Account
From: info@civicinfo. bc. ca Sent: Tuesday, December 18, 2018 10:34 AM To: Info@ civici nfo. be. ca Subject: Message from the Legislative Assembly of British Columbia
4:*+*+***»)ftl([**l|t*iJE)Mf(K:l|i!(ls(l)t:^i(( Thismessage is beingsent by Civlclnfo BCto all BCLocal Governments on behalfof the LegislativeAssembly of British Columbia. **>l(it;#***)l:#III*)(:ilt))(*J(l***)li *)(;i(;* Subject: Call for Written Submissions - Select Standing Committee on Crown Corporations Intended Reclpient(s): Mayors/Chairs/Chfef Administrative Officers Attachments: None. See message below. *lt;»***KtK!l|l!f>|ci)l*)|l*3f!^;)|i»lj()(F^, t;»)|; MESSAGE:
Dear Mayor and Council / Chair and Board,
On November 27, 2018, the Legislative Assembly of British Columbia authorized the all-party SelectStanding Committee on Crown Corporations to conduct an inquiry into transportation network services (ride hailing services).
The Committee'sTerms of Referencespecifies that the Committee mayonly considerinput onfour areas of regulation. As part of itswork, the Committee would like to invite you to provide a written submission focused on anyor all ofthe following fourtopics:
. What criteria should be considered when establishing boundaries? . How should regulations balance the supply of service with consumer demand, including the application of the PassengerTransportation Board'scurrent publicconvenience and necessity regime asit pertainsto transportation network services? . What criteria should be considered whenestablishing price and fare regimes that balance affordabllity with reasonable business rates of return for service providers? . Whatclass of drivers' licenceshould be requiredfor ride-hailingdrivers to ensurea robustsafety regime without creating an undue barrier for drivers?
Should you wishto participate, would you kindlyprovide a written submissionin pdfor wordformat to CrownCor orationsCommittee Ie . bc. ca byFriday, February1, 2019. Written submissions may be500 words in length, with an additional 1000words to answer each of the questions above for a maximum of 4500 words.
Submissions to parliamentary committees are considered public documents and may be published on the Committee's websiteor madeavailable to interested partiesupon requestfollowing the releaseof the Committee's report.
Further informationon the workof the Committee, includinga list of Members and the Committee'sTerms of Reference, is available online at: https;//www. lee. bc.ca/cmt/cc
Ifyou haveany questions about the workof the Committee, please contactthe ParliamentaryCommittees Officeat 250- 56-2933 or CrownCorooratlonsCommitteeiSleE^cra.
On behalfof the Committee, thankyou foryour consideration of this invitation. Welook forwardto your participation. 1 Sincerely,
Bowinn Ma, MLA (North Vancouver-Lonsdale), Chair Stephanie Cadieux, MLA (Surrey South), Deputy Chair ec: Susan Sourial, Clerk to the Committee
Select Standing Committee on Crown Corporations c/o Parliamentary Committees Office Room 224, Parliament Buildings, Victoria, BCV8V 1X4
#**>|(**#)K)|i»*l|e#l(t*# Civiclnfo BC makes no representations or warranties whatsoever, either expressed or implied, with respect to the accuracy, reliability or suitability for any purpose, of the information contained or referenced In this message. *Jft**lfI ************************ L^o AUDITOR G£NERAt FOR ';' LOCALGOVERNMENT ffiCESSBUIY WBEPENOE«Ct IIWiSWUiE«C» PEBfOBtEWa JBRITISH COLUMBIA Novcmbet 29, 2018 To: Mayors and Councillors Chairs andDitectors ofRegional District Boards Chairs and Directors of Greater Boards Pleaseaccept my coagtatulations on your election andbest wishes for your newtean in office. The beginning of a. new term is always an exciting time, full of possibilities and opportimiues fot local governments atid their communities. As you may be aware, the mandate of the Auditor General for Local Govenunent is to assist local governments across B. C. by providing objective infoanation and televant advice that will assistin local governments' accountability to their communities for the stewardship ofpublic assets andthe achievement of value for money in thett opetarions. We accomplish this through petfonnance audits, which are quite different from the financial audits be more familjar with. Petfot mancc audits you may can be valuable tools for local govcnunents as they point out areas relating to the audit topic that could be improved while - equally importantly - also providing assurance in areas where a local govetnment already has good ptacrices- In our lepoits, we try to highlightsuch good practices and tecommend them to othetlocal governments. Thisis why out auditreports arelelevant to more thanjust the local government being audited, as we are sdwzys looldng for opportuniries to provide useful advice to local governments ofvaiying sizes and other characteristics. Our AGLG Perspectives booklets have a similargoal, offetinga variety ofbest practices for a widetaage of local governments to consider. I ampleased thatwe have teceived a gteatdeal ofpositive feedbackfrom localgovemmaits and other stakeholders on the work thatwe have donein recentyears andhope that you will also find our reports and recomttieiidatiofts to be useful in your wotk. We anticipatethe releaseof a petfonnanceaudit on the topic ofEmergency Management in Local Goveaunents and a Perspectives bootlet related to the topic ofLocal Government's Role in EnsuringClean DrinkingWater in the shorttean andI would encoutageyou to tevieweach one once released. All ofout audit reports and Perspectives booUets are published on 0111website at www. aglg. ca under the Tublications' tab. Success for our office almost always depends on collabotation a&d engagement with elected officials andlocal government staff. I look forwardto workmgwith you andwelcome any questions or feedback that you may have, or opportunides to meet with yout Council or Board to sharethe work that we do. Sincerely, Gordon Ruth, FCPA, FCGA Auditor Geuetal -for Local Govetnment 201 -10470152"d Street, Surrey, BC V3R OY3 Phone: 604-930-7100 ] Fax; 604-930-712B ?M AUDITORGENERAL FOR y LOCAlfiOVERNMENT WCESS8WIV KIWOniENCt WMStWCMCI fWtOKUVCi ec: Chief Administrative Offic&ts 201 - 10470 152nd Street Phone: 604-930-7100 www.aele.ca Surrey, BC V3R OY3 Fax: 604-930-7128 L.^ OFFICE OF THE SENIORS ADVOCATE BRITISH COLUMBIA Ref: 317203 November 30, 2018 Dear Mayors, Chairs, Councillors and Directors, As the Seniors Advocate for British Columbia, I am very pleased to extend my sincere congratulations to each of you on your recent election to local government. Whether you are newly elected or returning to serve as a municipal leader, the impact of your contributions to the quality of life in communities across British Columbia will be immense and will directly affect your constituents on a daily basis. This Is particularly the case regarding the most vulnerable of our citizens, which often includes seniors. My office, the first of its kind in Canada, was established in 2014 to monitor and analyze seniors'services and issues in BC, and recommend solutions to systemic challenges to government and service providers. Our monitoring spans five key areas: health care, housing, income supports, personal supports and transportation. All of these areas are of direct concern and consequence to Jocal government. Whether allocating municipal funds for walkability corridors, sidewalk repairs and curb cuts, and transportation to regional health care, or developing policy around accessibility, age-friendliness and social indusivity, municipal governments play a significant role in improvine the lires of seniors in British Columbia. Seniors are a rapidly growing demographic In Canada. Here in British Columbia, seniors currently comprise 19%of our total population (920, 000 of 4.8M) and we expect to see a continued rise in the population over 65 in the years ahead. Seniors are forecast to constitute 25% of British Columbians by 2031 (1. 4M of5. 63M). Research consistently shows that being a partner ir helping seniors age well and in place is a solid investment economically and socially. Please feel free to contact my office at any time as we work together to improve the lives of British Columbian seniors. Please also check out our website for additional information. Thank you again for your commitment to municipal leadership. I wish you my very best for the duration of your term. Sincerely, f'-\ Isabel Mackenzie Seniors Advocate Province of British Columbia Office of the Seniors Advocate 1-877-952-3181 6" Floor, 1405 DouglasStreet Province of British Columbia www.seniorsadvocatebc. ca PO Box 9651 STN PROV GOVT Victoria BC V8W 9P4 3301 East Fender Street, Vancouver BC, V5K 5J3 Canada E-Comm 9-1-1 . t604.215.5000 . f604.215.5001 . ecomm911.ca Hdping to Save Lives and Protect Pr&perty L% November 30, 2018 His Worship Mayor Martin Davis and Council ECEffVE Village ofTahsis OEC 0 / 2018 PO Box 219, 977 South Maquinna Drive Tahsis, BC VOP 1X0 Dear Mayor and Council: Congratulations on your October 20, 2018 election. Thank you for offering your dedication, skills, expertise and ideas to serve the citizens in your community. E-Comm enjoys a strong public safety relationship with the Village of Tahsis. We are your Public Safety Answer Point-the first point of contact-for people in your community when they call 9-1-1 to get help from police, fire or ambulance, If you are visiting Vancouver, I would like to [nviteyoufor a tour of our E-Comm facility, at your convenience, so you can see call takers in action as they handle more than 4, 000 9-1-1 calls per day from communities around our province. Further, E-Comm and all 9-1-1 network and service providers across Canada are working diligently to modernize 9-1-1 infrastructure as we prepare for an initiative known as Next Generation 9-1-1. We are setting the stage for future changes in the way people contact 9-1-1 including text messaging when a phone call is simply not possible. To that end, we have spent much of 2018 working with our Board of Directors, staff and public safety stakeholders to develop a new strategic plan -the roadmap that will help guide E-Comm as we continue to help save lives and protect property in British Columbia. I look forward to sharing this plan with you in the future. In the meantime, I invite you to visit our website at www. ecomm911. ca for more information about our services. Once again, congratulations on being elected to serve the people in your community. Respectfully, ^. ^ Oliver Gruter-Andrew President and CEO E-Comm, Emergency Communications for British Columbia Incorporated 604. 215. 5002 oliver. gruter-andrew@ecomm911. ca &11 Dispatch - Radio - Technology VILLAGE OF TAHSIS Ml Report to Council To: Mayor and Council From; Mark Tatchell, CAO Date: December 18, 2018 Re. Official Community Plan Update - Proposed Workplan and Budget PUKPOSEOF REPORT: To provide Council with the scope ofwork, workplan and budget for updating the Village's Official Community Plan. OPTKMfS/ALTERNATIVES 1. Approve theWorkplan and Budgetand direct staffto coordinate and managethe project. 2. Direct staff to work with McElhanney Consulting Services Ltd. to revise the Workplan and Budget in accordance with Council direction. 3. Donot approve the Workplan and Budget. 4. Any other option that Council deems appropriate. BACKOROCND: On February 2 2018 the Village was informed that its application under the Gas Tax Strategic Priorities Fundfor the Tahsis Official Community Plan Renewal was approved at the requested level of $50, 000. This project is funded at the 100% level. The Village's Agreement with UBCM dictates that the project commence by January 1, 2019 and conclude no later than December 31, 2020. In April 2018, the ViUageissued a Requestfor Proposalon BCBid seekinga firm to provide through a Master Standing Agreement ("MSA") engineering and consulting services, including planning, fora five-yearterm with a possible three-year extension. TheViUage sought to enter into an MSA to provide for the efficient provision of services thus negatingthe need"for one-of procurement processes for each engineering and consulting project. McElhanney Consulting Services Ltd. CMCSL") was the successful proponent (approved by Council) and the Village executed a Master Standing Agreement with MCSL in October 2018. Staffhave beenworking with MCSL staff since November2018 to develop the Workplanand Budget which is appended to this Report. 11 Page POUCr/LECUSLATITOREOUIREMBKTS: 1.. Division 4 of the Local Govemm-ent Act sets out the purposes, content, process, including the consultation requirements for the Official Community Plan. 2. All of the requirements in the Village's funding agreement with UBCM wiU be met under this Workplan. FJSANCULIMPLICATIOKS: The proposed Project Budget is $49, 846 (excluding tax), which does not include any contingency or in-kind contributions such as staff time. The project budget includes one trip by the consultants to Tahsis to facilitate the community input workshop. Additional project activity would require Village funding and/or elimination of project activities described in the Fee Schedule. Should Council approve proceeding, staff will manage the project to ensure that it is completed on time and on budget. RECOMMENDATION: Option 1 Respectfully submitted: Mark Tatchell, CAO 2 IPaee l. fiiSI McElhanney |:. MANAGbL'» ^ 'f!ir/fAMrt. December 3, 2018 Our File No: 2221-49140-00 (Task 2001) Village of Tahsis 977 South Maquinna Drive PO Box 219 Tahsis BC VOP 1X0 Attention: MarkTatehell, Chief Adminislrative Officer RE: VILLAGEOF TAHSIS OFFICIALCOMMUNITY PLAN UPDATE - PROPOSED WORKPLAN Project Understanding The Official Community Plan (QCP) adopted by the Village ofTahsis (the Village) in 2010 requires updating. McElhanney Consulting Services Ltd. (McElhanney) is providing this proposed workplan detailing the scope of work, level of effort, budget, and schedule associated with an OCP update that will meet or exceed the Local Government Act's (LGA) requirements for OCP content and process. Work Plan LGASec. 473 stipulates required content that must be included in an OCP (Table 1). This content includes a combination of policies and maps outlining how a municipality will develop over a period of at least five years. The LGA also outlines additional content {Table 2) that may be included. Wewill confirm with the Village the extent nf the additional content that should be included in the updated OCP. It is recommended that the content scope also be irerified through the public engagement work further outlined under Item 1. 4 Public Engagement Strategy. Table 1: Required OCP Content per Local Government Act, Sec. 473 SUBJECT REQUIRED OCP CONTENT & MAPS . Location, amount, type and density required to meet S 473(1 )(a) Residential Development anticipated housing needs over a period of at least five ;years Location, amount and type of present and proposed S. 473(1)(b) Other Land Uses and Public Utilities commercial, Industrial, institutional, agriculture, recreational and public utility land uses. . Pofiaes respecting . affordable housing. Sec 473(2) Housing ;» rental housing, and : . special needs housing 2500 Central City Tower Tel 604 596-0391 134SO 102 Avenue Fax 355 407 3895 Surrey BC V3TSX3 www. McEthanney. com ^ SUBJECT REQUIRED OCP CONTENT & MAPS Hazardous Conditions & Sec. 473(1)(d) Restrictions on use of land subject to hazardous conditrons Environmentally Sensitive Areas or environmentally sensitive to development Include targets for the reduction of GHG emissions in the Greenhouse Gas (GHG) Reduction Sec. 473(3) area covered by the plan, and policies and actions of ffie ; Targets . local government to achieve those targets Sec. 473 (4) ; Provincial Policy Guidelines I Consideration of any applicable provincial policy guidelines. Present and proposed commercial, industrial, agricultural, Sec 473 (1)(b) . Land Use Designation Map recreational and public utility land uses Present and proposed public facilrties including: . schools Sec. 473 (1)(f) | Public Facilities Map : * parks . waste treatment and disposal sites. Sec 473(1) I Sandand Gravel Deposit Map (n / a) Thereare, "°sand and gravel depos"s l°cated u"thln the municipal boundaries Restrictions on the use of land that is subject to hazardous Sec. 473(1)(d) Hazardous Conditions Map conditions or that is environmentally sensitive to development Table 2; Additional OCP Policy and Actions Statements that Hay be Included per LSA, Sec. 474 - .":. - SUBJECT ADDITIONAL CONTENT THAT MAY BE INCLUDED i Sec 474 (1)(a) Social Policies relating to social needs, social well-being, and social development Natural Policies relating to the preservation, protection, restoration and enhancement Sec. 47.4 (1)(d) Environment of natural environment, ecosystems and biological diversity. Village of Tahsis Official Community F3[an Update- Proposed Workplan | 2221-49140-00 (Task 2011) Prepared for the Village ofTahsis- Page 2 ^ Phase 1: Orientation and Analysis Phase 1 will entail critical information gathering prior to embarking on the update to the OCP 1. 1 PROJECT KICK-OFF MEETING AND SCOPE CONFIRMATION Prior to proceeding we propose an initial kick-off meeting to confirm the following: . Scope of Work . Timelines . Advisory Group / Steering Committee (if desired): members, roles, degree of Involvement, and key juncture for involvement . Primary point(s) of contact, communication methods, and frequency 1.2 INFORMATION GATHERING AND EXISTING CONDITIONS Obtaining the necessary background Information and understanding of community and stakeholder issues from the Village will be critical to the success of this project. Our initial work will entail completing a Community Profile using the most recent Census 2016 Data as well as additional data available from Statistics Canada, BC Stats, and the Strathcona Regional District. This work will establish an information baseline regarding socio-economic and housing trends that will inform the OCP process moving fora/ard. Along with staff, we will also complete an assessment of the current 2010 OCP to determine what has bean Implemented (OCP, Sec. 12) to date. Staff input will be necessary to assist the community survey portion of this phase (i. e. Task 1. 5). 1.3 BASE MAPPING We understand that there is good quality geographic information system (GIS) mapping available through the Strathcona Regional District (3RD). We will obtain this GIS mapping data from the SRD to generate a base map which will form ths basis ofpreparing the requisite OCP maps as well as any additional maps desired. GIS mapping will also form the basis of analysis for considering any land use designation changes, including impacts to environmentally sensitive areas. Given the available GIS mapping, McElhanney proposes to employ GIS software In the form of its Vertisee application, which can be used both as a communication tool with staff and a public engagement tool for the community. 1. 4 PUBLIC ENGAGEMENT STRATEGY A local government must provide one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers affected (LGA, Sec. 475), and specifically whether it is "early and ongoing". Consultation during the development of an OCP must also be considered with specific groups including: . the board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan; * the board of any regional district that is adjacent to the area covered by the plan; . the council of any municipality that is adjacent to the area covered by the plan; . First Nations; . boards of education, greater boards and improvement district boards; . the Provincial and federal governments and their agencies. Village of Tahsis Official Community Plan Update - Proposed Workplan I 2221-49140-00 (Task 2011) Prepared for the Village ofTahsis - Page 3 ^4 Wewill initiate the consultation process with the appropriate groups noted in Sec. 475 including: . Strathcona Regional District * Mowachaht/ Muchalaht First Nations . Vancouver Island West School District 84 The consultation process with these specific groups will entail a letter notification informing them of the OCP update, process, and timelines, as well as outlining opportunities for these groups to provide input. McElhanney will also prepare a public engagement strategy that addresses broader engagement efforts for the cDmmunity and provides for the specific needs of the Village. We propose that engagement be strategically focused and completed in a manner that is understandable to the community, enabling their participation and ensuringthat feedback is meaningful and constructiva. Community input will be targeted at three key junctures in the project with an engagement task occurring within each project phase. The public engagement spectrum includes several stages, each providing an increased lewl of decision-making by the public. Table 3 prowdes an outline of the stages and an example of an engagement tool that can be used for each stage. Choosing the right techniques and tools, given project context, scope and budget will be key. Table 3: Public EngagementSpectrum and Methods to Achieve INFORM CONSULT INVOLVE COLLABORATE EMPOWER Increased levei of public particJpation ! * Project website . Email Ijst-serve Workshop Workshop Village Council ;. Community posters . On-line survey Vertisee (GIS) Advisory Group ?» Project information sheets ' ' Note: Adapted from 1AP2- 1. 5 COMMUNITY SURVEY Once the community profile is completed, we will undertake a community survey to obtain input from residents on their desired long-term vision, values, and objectives for the Village. This input will help form the basis of the OCP goals, objectives, and policies. Wepropose thatthis survey be conducted online with information notices prow'ded at key community gathering places such as the recreation centre and public library as well as on the Village's webslte. The survey will also be an opportunity to "check-in"with the community, obtain feedbackon the Village's existing OCP and determine if the values and aspirations outlined in the 2010 OCPhave changed and if newones have emerged. Village ofTahsis Official Community Plan Update Proposed Workplan 2221-491.40-00 (Task 2011) Prepared for the Village ofTahsis - Page 4 ^ Phase 2: Draft OCP Upon completionof Phase1 ,we will beginOCP drafting, which will entail several tasks,Including a publicengagement event. 2. 1 DRAFT OCP OUTLINE Priorto embarking on the draft OCPdocument, we will prepare an OCP outline to confirm both (he required OCP content as well as additional subjects to include that are important to the Village; we will confirm this outline with Village staff. The Community Profile and Community Survey completed in Phase 1 will form the primary basis of inputfor (he~ draft. 2. 2 DRAFT OCR Once the outline is confirmed with Village staff, a draft OCP will be prepared. The draft will Include: . Community Profile » Community Vision . Goals, ObjBctives, and Policies for each subject area required and desired . Development Permit Areas . Supporting Maps At thisjuncture^ Council and/or an Advisoiy Group should be providedwith an opportunity to reujewthe draftprk proceeding to Task 2. 3- 2. 3 COMMUNITY INPUT ON DRAFT OCP At this stage, we propose a community workshop to gatherinput and feedback from the community on the draftOCP. The workshop will outline "whatwe heard"from the Community Survey, "whatwe know" from the Community Profile, and what is envisioned"for the draft OCP. A workshopformat is proposedin orderto generatecollaborative discussion aroundthe draft content. Webelieve thai more meaningfulInput from the communitycan beobtained when there is somethingto respondto ratherthan havingthe communitywork from a "blankslate", which is whya moresubstantive engagement proces$ is proposed at this stage. Details on the workshop delivery plan will be outlined in the Public Engagement Strategy (Task 1. 4). 2. 4 OCP REVISIONS AND FOLLOW-UP ENGAGEMENT Wewill revisethe draft OCP to raflectthe community input received. The degreeof change will determinethe scope and depth of follow-up engagement prior to provision of a draft OCP Bylaw for Council's consideration. At minimum, we propose a second community survey to confirm final content ofthe draftand ensure it reflects the community's vision and values moving forward. Phase 3: OCP Bylaw Adoption 3.1 DRAFT OCP BYLAW FOR COUNCILCONSIDERATION As perLGA See.477, the OCPwill requireadoption by bylaw. We will preparethe draft bylaw, using the Village's bylaw template and including the OCP document and maps as a bylaw schedule, for Council's consideration offirst / second readingsand provide an associateddraft Reportto Councilto assiststaff. Unlessrequested bythe client, we will not plan to attend the Council meeting. Village of Tahsis Official Community Plan Update - Proposed Workplan 2221-49140-00 (Task 2011) Prepared for the Village ofTahsis - Page 5 ^ 3.2 PUBLIC HEARING Again, unless specifically requested by the client, we will not plan to attend the public hearing. However, given that ihere may be concerns or issues expressed by the community at the public hearing we suggest our attendance ba determinedprior to andbased on: 1., comments / concernsreceived in the secondcommunity survey, and2.. any comments / concerns received from Council. 3. 3 FINALOCP DOCUMENT Assuming there are no significant changes to the bylaw that necessitate an additional public hearing, we will finalize the OCP and provide digital copies of the document and maps for the Village. Budget and Schedule Theproposed level ofeffort and budget (excluding taxes) is outlinedin theattached Schedule 1.The proposed project schedule is provided in the attached Schedule 2. Closing McElhanney has developed this scope basedon our understanding ofyour needs andwould be happyto adjustthe details as appropriate. Ifyou wishto proceed, please indicateyour acceptance by email. The work will be completed undarthe existingMaster Services Agreement (MSA) between the Village and McElhanney.McElhanney looks forward to working closely with the Village to make this project a success. Ifyou have questions or require further information, please contact the undersigned. Yours truly, McELHANNEYCONSULTING SERVICES LTD. Prepared by: Reviewed by" / ') [ ^T - \ Erica Tiffany, RPP Ja s Pemu SeniorPlanner/ Project Manager Se or Planner / Reviewer etiffany@mcelhartney. com Jp nur@mcelhanney. com Enclosures: Schedule 1: Proposed Level of Effort and Fees Schedule 2: Proposed Project Budget Village oHahsis OfficialCommunity Plan Update - Proposed Workpjan 2221-49140-00 (Task 2011) Prepared for the Village ofTahsis- Page 6 ^ McElhuwy Schcdut» I: L«vd of Effort/ F»cSchedule Reww: n-iw-w Vill^c ofTahsis S & i E a I? lls Tnttto Cffi^ial '7cnimi ;niiy \^:: Ui-. iJa'f.' I! tl55 5j si~i pitnnweis Mart; Admln/ iH'f Itftiiif .iinnpiiii M*pftr , DcSaona Oonmitnt Cflpni T«*k ActtiKfM f.i'5 r I'M S11S <16B »s 1 "'1: 1.1 Project KIrt. offH-ttos p»p MWng 1. 2 fafbtwuffpo Cattwlnp . nd Eaiadnn (iondlfluni CoihctdalB ?'1!INr SlAhTnNtCortlPtiawlt ff,^f **n (MM 2.1 DraflDCPOaflfn* Pwpwadraft DuUrw Rtvton* W20 U DnnOCP W1 Pffwn dtfl dwaimant Fwpanadraft maps WM4 Stiff reviaw tS.fll Rmrislon* w Zrl ComnicnltifInputonDraftDCP t1,700 Wortahop matond pmpantfon Ltelate prejact wbafr wwf emai Bafrwnrn noiin Train 3- -. -.. 4-..- WariwhapFwiijftton CwiipKa Summaiy Raport 2. 4 OCP Rwtokmn and Fonuwup twyiysMnl tevtaa dnft QCP ^ Prepare community auiwr UpdwprojftStwebaitstnd email fet-omenotlM Itoturw wimthrCoundl Sub-TotalCorttPha-Z IIMU *iu, at P »4 . . ^; . ". " . 3.1 ftttft OCPBylw for Council ComF^nUon Pwpan*rtb)rt»uf and Cnwicl report ~ i l.t , PuUcltowlnn -' ; AUand pubUc hearing ~- - ; Tiaval ~' U FinalOCP Docunrnl ttapnnlhald«8vcnble»pacf(^ia f gut-TddJCad Phm*3 |a^W B im Total Few ud Turn sna 17 Hates: 1. ScopasnrfbudnetsubiwttomtoiflnfiendingconftTnatlonBfAdvBBiyWbrtiGfttupbydfent McElhanney Schedule 2 : Project Schedule Vllllaneof Tahsia - OfficialCommu"!- Plan Updaie Fch Ww Apf Deliverabla MZ VILLAGE OF TAHSIS Report to Council TO! Mayor and Council From: Mark TatcheU, CAO Date: December 18, 2018 Re: McKelvie Creek Community Watershed Assessment Project PURPOSE OF REPORT: To provide Council with the proposal for the McKelvie Creek Community Watershed Assessment Project for consideration. OPTIOITS ALTERNATIVES 1. Approve the proposal and direct staff to work with EcoLogic Consultants Ltd. ("EcoLogic") to prepare a scope of work and schedule. 2. Direct staff to work with EcoLogic to revise the proposal in accordance with Council's direction. 3. Do not approve the proposal. 4. Any other option that Council deems appropriate. BACKGROUND: Following Western Forest Products Inc's ("WFP") plans announced in late 2017 to begin road buildingin the McKelvie Creek Community Watershed ("MCCW")in 2019 and loggingin 2020, CouncU adopted a multi-prong strategy to oppose. . Advocacy- letters to and/or meetings with Minister Donaldson, the ChiefForester Diane Nicholl and Ministry staff . Information gathering- multiple Freedom ofInformation and Protection ofPrivacy (provincial) and Access to Information (federal) requests for records, documents, and any other form of information about the MCCW ecosystem and WFP's compliance record . Legal - seeking legal advice on statutory and other potential avenues to preserve the MCCW . Establishing a watershed protection plan - to provide the Village with its own data on the WCCW, risk assessment and to afford greater influence controlling human based activity in the watershed On the last point, at Council's direction staffcontacted EcoLogicin September 2018 to explore the possibility of undertaking an assessment ofthe MCCW as the first step toward developing a watershed protection plan. EcoLogicwas the successful proponent in the request for proposal to conduct the environmental assessment of the Community Unity Trail. Based on their work on the trail environmental assessment, Council believed the firm was well suited to prepare the 1 I Page watershed assessment. The watershed assessment was seen by Council as an important component of the Village's submission to the Timber Supply Review ofTFL 19 which begins in February 2019. Due to the short timeframe and Council's previous experience with this firm, direct contact was made with this firm. If Council approves proceeding, staff will work with EcoLogic to develop a more detailed scope of work and schedule. POLICY LEGISLATIVE mREMEBTS" It should be noted that although the Village's procurement policy requires a competitive bid process, s. 5. 1 of the policy permits exceptions including urgency with which the goods and services are needed. httn://villaiieoftahsis. com/w3-content/uEloads/2016 08 Procurement-Policv-226-2016. f FmABCUL IMPLICATIONS: The project budget is $56, 712 (exclusive of tax). The project would need to be funded through the 2019-2023 Financual Plan. RECOMMENDATION; Option #1 Respectfully submitted: Mark Tatchell, CAO 2 I Page ECOL OfaI (. McKelvie Creek Community Watershed Assessment Proposal PRESENTED TO; PRESENTEDBY: MarkTatchell EcoLogic Consultants Ltd. CAO, Villageof Tahsis Unit 4-252 East 1stStreet North Vancouver, BC V7L1B3 Phone:604803-7146 PREPARED BY: Daniel McAllister, M.Sc., P.Ag. lA/U December 6, 2018 ProjectTOfanager/ Director, EcoLogic Village of Tahsls - McKelvie Creek Watershed Assessment 0 ECOt OGI( CONFIDENTIALITY STATEMENT This proposal is the property of EcoLogicConsultants Ltd. (EcoLogic) and it is protected by copyright for intellectual property. The content of this proposal is not intended for the use of, nor Is it intended to be relied upon, by any person, firm, or corporation otherthanthe Client. This document contains confidential commercial and technical information and must not be released in whole, or in part, to any third party without expresswritten consent. EcoLogicdenies anyliability whatsoever to otherparties who mayobtain access to this proposal for damages or injury suffered by such third parties arising from the use of this document or the Information contained herein. If the recipient ofthe proposal is subject to an Access to Information Act, either Provincial/Territorial and/or Federal, we waive the terms in this statement that do not comply with that Act(s). 11 Village of Tahsis-McKelvle Creek Watershed Assessment f ^ECOLOGIC 1. 0 PROJECT UNDERSTANDINGAND REQUIREMENTS 1. 1 PROJECT UNDERSTANDING The Village of Tahsis (Tahsis) has requested that EcoLogicConsultants Ltd. (EcoLogic) provide a proposal to carryout a WatershedAssessment within the McKelvieCreek Community Watershed. The purposeof this assessment would be to: * spatially identify values withinthe watershed, including ecological, economic and cultural, using a risk assessment protocol; * identify data gaps in existing assessments of watershed values; * propose programs to address any data gaps identified; * carry out a risk assessment once sufficient data is available; and * present the results of the assessment in a WatershedAssessment Report, includingmaps that identify the scope of risk present In the watershed. As the watershed Is a source of drinking water and other values, the Village seeks to develop and implement a Watershed Protection Plan, similarto watershed protection plans established by other local governments. The proposed watershed assessment is a key component of the Watershed Protection Plan as It will identify the risks of human based activities such as timber harvesting. Village of Tahsis - McKelvie Creek Watershed Assessment 0 ECOLO GI( 2. 0 SCOPE OF WORK 2. 1 DESCRIPTION OF PROPOSED WORK The Watershed Assessment will involve the following: Project Definition This includes the determination of objectives for the assessment, and how they relate to the environmental and economic values present. Potential objectives could Include: . Determine baseline for future comparison. This includes an identification of the natural state of the watershed, levels of current anthropogenic disturbance, and ecological resilience. * Determine trends with respect to hydrology, fires, development, and other lands uses. * Identify sources of risk to values of interest in the watershed. * Assess the change in risks to values from proposed forest management activities. Ldentificatlon of Watershed Values The assessment will address multiple values. These will be determined during the Initial stages of the assessment and will include input from the local communities and First Nations. Potential values include ecologic-related values such as water quality and wildlife habitat, social values such as recreation activities, economic values including employment related to logging activity, potential costs associated with protecting drinking water supplies, and economic activity related to ecotourism. Identification of Data Ga There appears to be substantial data existing regarding McKelvie Creek, Including summary data from WFP, LiDARfor the entire watershed, forest-cover mapping, and landslide inventory. It will be necessary to reviewin detailall datasources in orderto fill in anygaps. Basedupon the site historyand its current landtenure status, it Isanticipated that much ofthe required datawill be in existence.Availability must be negotiated with WFPas It isthe owner of much ofthe required baseline inventory data. Risk Assessment A watershed assessment identifies and characterizes sources of risk to the value(s) of interest from natural hydrologic andgeomorphic processes,from natural and/or human-lnduceddisturbances, andfrom the collective effects of these processes. EcoLoglcproposes a risk management approachforthis project. Thisapproach is more effectivethan non- risk-based approaches because: * Assessing risk is Intuitive - people conduct risk assessments before most actions. Village of Tahsis - McKelvie Creek Watershed Assessment 0 ECO L OG * Assessingrisk requires the collection and assessment ofall available information in orderto guide future actions, allowing for the maximum utility of existing information. * Assessing risk allows for the Identification of areas where mitigation, compensation, and avoidance strategies are bestsuited. This allowsfor the most efficient useof monetary, time and people resources. Risk is the Intersection where consequence meets probabilKy. For this project, consequence refers to the scale of imparts on ecological, hydrologic, economic, and social function; probability isthe likelihood that specificactivities will occur. UsingModel Builderwithin ArcGIS, we useexisting point-source and spatial datasets to highlight areas most likely to provide ecological and social values. This is done through Identifyingand rankingvalue function. Spatial relationships amongvalues, aswell asoverlapping functions (e. g., habitat providing multiple life requisites, habitat required by multiple species) are Incorporated into the model, which allows for a much more refined identification of high-consequence areas. For example. Marbled Murrelet breeding habitat can be ranked on a scale of 0 (no value) to 5 (very high value) based on key structural forest characteristics(e. g., stand age, tree size, canopystructure). Using existing terrestrial ecosystem mapping and publicly available data bases, an ecologist can quickly identify where this range of breeding habitat value occurs. This is basic wildlife habitat modelling, a standard approach for most projects. Risk modelling further contextualizes the functional value of each of level of the habitat value scale by evaluating key spatial relationships (e.g., among the habitat patches, between project infrastructure and highvalue habitat). Theseareas ofinterest or interaction then bemmethe high- priority areas forfield survey, as well asavoidance and mitigation planning. The deliverable produced by our risk modelling Is an interactive map series with multiple layers. These are "live" maps. In that the user can click on any ana within the map to obtain a table showing why the area in question was assigned a specific consequence, probability, and risk rating. Dellverables Deliverables will include a Watershed Assessment Report including detailed results of the risk assessment, maps presenting the range of risk for multiple values throughout the watershed, and recommendations for next steps. 14 Village of Tahsis - McKelvie Creek Watershed Assessment 0 E C 0 i. 0 G I C 3. 0 BUDGET Project G IS Project Sr. Engineer/ Forest Terrestrial " ";'.. . Technical Manager Coordinator Total Hydrologist Hydrologist Ecologist -'''l-"""-1 Editor Total Cost Dan Mkhelle BobAskin Doug Griffin NatsshaBush _. ""."I Dalvcy Hours McAlfister Buehier Van Wyck PfiOFESSlONMSEftVlClES NTS T Vehide Mile e 2000 Slfloo Accommodation $675 Meals $250 Brand Subtotal Disbursements I s M3 Additional Information for Grant-ln-Ald Request for the Tahsls Community Food Trade Page 1 of 2 I have been asked by the participants of the Tahsls Community Food Trade to request a warmer location for the winter months. As discussed with Mark Tatchell back when this was first approved, he had said it was a "possibility" we could go inside the Rec centre gym when the weather gets colder. To be clear, the community would like the Village to support this initiative by: 1 - allowing use of the rec centre gym on Sundays from 930 to 2pm 2 - provide a staff or volunteer 3 - all participants are aware of the BC food handling guidelines and aware they need a permit for serving hot foods or "at risk" foods. All participants are either already an operating business in Tahsis and have their permits, or they are selling foods packaged by the producing company, and the Vancouver Island Health Authority Food Inspector has been in contact with myself and other participants and has had no issues, In [he email I received from Mark he attached information about getting insurance for an event. I am not an expert but I filled out approximates for the events. It looks like we would be asking for about $200 to cover the insurance for a year. I was asked to provide this quote Information. Although I would like to add I only see this information specified on some other Grand-in-aid requests. 4 - cover the Insurance ht s://bc. events. insure/WjzardGetQuote/Start Additional Information for Grant-ln-Aid Request for the Tahsis Community Food Trade Page 2 of 2 <- - 0 Gs fl HUBlnlwnKwni>iUmitEd|^J ).ic:,.1i^mK^ln(uii A.. '. 3 , (.. E-t^i*-t A * L 6 . OtfT HM.1F ORKAtttCW C»,7*<^US FAQt Sipi Ufi igfl In Horu ^ EaAftibta Get a Quote aaelwi fL T>pe o* ftT) fiOWK . Pmt My Quote Details NfOt QwICHuAtT OUBteBch EtWtsMiKtililS DscM. lOIS Event Details »*f0lte BXDtlt ActtAy Vace DWOfl. ZOlB h>svig., zoi9 CrstFaaO TahswRnnc(i»nn CWltTt! Nunbwwf ocnnaiBEt Mu*nmftUiabn 0 6l 6 WBInltsutiiuuilCiniitMlIUSl r-iB.. '/t>ctwntiAuura--A;l. =jf. &L. i;f;:at ft * L t» BCNET Coverage arid Premtum Options $2,000, 000 33, 900, 000 se<, t>oo, coo 7'. StumBti*dkitlfU*l^*)pr»ttdm ai&Blibte. E^^il.-/. BOB iM^th-K-MSfliwy |6W CedutB*! . BjWrK(py;iMa MMt^s-h^vhOamf.f: ft5DB BiAWilA; '.(tC.tlti fcr^y. tSU Uertiiriili FnfitfT*Ccrh*)K 161B Premium Piemium Piemhim I'il.nur. »)>1 Pwt'-niCn Pnwjii. ttn f-acUiW^KfS^taw nu;tfaini)fwi;i4»nA5 ITKWIfctjFflS'U t»US Totd 420SL76 Ttitet-. S244. 6S TctoL^MS. SS CB.'nt'fu. ^u'; iiB. lfl r»:t(^»»>!)ai»»]2. 2i ca.pffpwwKSisds . (te^^i ra.wiKlmi/tmrti^£ Please note we are open to adjusting our dates and times slightly to accommodate everyone. I hopethe request makes it intotonight's council meetingso wecan bewarm as eariyas this Sunday's market. A large part ofthe community isin full support ofthis food initiative and we hope to continue andgrow. Thank you for your time and consideration Shawna Gagne Speakingon behalfof the participantsoftheTahsls Community FoodTrade M1-! Grant in Aid Application Policy #2007 Name of Group or Organization: Junior Canadian Ran ers Date: December 13th 2018 I herebyrequest a Grantin Aidfrom the Village ofTahsis. The details of this request are below. 1. Statethe exactamount ofmonies or in-kindassistance (eg. free useof facilities) requested. The JCRwould like to request the free use of the recreation centre once a week for JCR meetings, oncea weekfor target shooting, and accessto the meetingroom for otherJCR related meetings. Dueto the schools, rec centres, and other youth available activities having a constant changingschedule we would like to keep the two dayswe usethe facility open and works with the rec centre staffon a continues basesto ensure there are noscheduling conflicts. 2. Briefly outline the purpose of this assistance. Thiswould ensurethat ouryouth have safeand meaningful afterschool activities and learn various life, ranger, and traditional skills. 3. Whowill benefit from this activity? How many people will benefit? Mainly Youth age 12 to IS, but asthe JCRs help with various community events and volunteer Initiatives the hole community will benefit as well. 4. What steps have you taken to raise funds? The JCRsdoes bottle drive which helps payfor our various activities, aswell asequipment. 5. What other local groups have been approached for assistance? Please indicate what was requested from these groups and whetherthey have agreed to assist. Wehave not approached any other groups since weare just looking for use ofthe facility. 6. Have you approached the Federal or Provincial governments for assistance? Please indicatewhat was requested from these Senior Governments andwhether they have agreed to assist. The CAF covers the cost of the insurance and provides funds some of the activities we do. Grant in Aid Application Policy #2007 7. Will this project proceed if funds or in-kird assistance are not provided by the Village? Without a meeting space that can accommodate both class room and physical activities the group will not be able to operate. . ^ / "/" i/ / . " -: Signature of Authorized representative Please attach a budget for your project. Please be as complete as you can. You may be asked for further financial information. If a Grant in Aid for funding is approved, the cheque should be made payable to: and be mailed to: P. O. Box i B. C. VOP1XO Contact person: Amanda Knibbs Phone number: 250-934-6515