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Jacksonville University Policies and Procedures

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Jacksonville University Policies and Procedures JACKSONVILLE UNIVERSITY POLICIES AND PROCEDURES 1 Disclaimer The policies and procedures and any other information contained within the online Jacksonville University Policies and Procedures Manual ("Manual") are announcements and are presented for informational purposes only. They in no way serve as a contract between Jacksonville University and any prospective or current student or employee or any other person (collectively, "Viewers"). Policies and procedures found in the Manual are not conditions of employment, and nothing herein is intended to alter the University's right to take any employment action it deems appropriate. Although every reasonable effort has been made to ensure the accuracy, reliability and completeness of the policies and procedures found in the Manual, all materials are provided "as is" with no warranties of any kind. If any discrepancies exist between the information in the Manual and official Jacksonville University policies, the information in the official policies shall take precedence. It is the Viewer's responsibility to verify the accuracy and completeness of information found in the Manual. Jacksonville University assumes no legal liability or responsibility for the accuracy, completeness, or usefulness of any information provided in the Manual, or for any damages resulting, in whole or in part, from any Viewer's use of or reliance upon the material contained in the Manual, even if the University has been specifically advised of the possibility of such damages. Jacksonville University reserves the right to change, update, revise or amend any existing policy or procedure contained in the Manual without notice to Viewers, as well as to adopt new policies and/or procedures at any time without notice to Viewers. Tips for Locating Specific Policies Viewers may search by keyword, policy number, or section by typing the appropriate text into the “Find” box located above in the Adobe Acrobat Reader. 2 Table of Contents GENERAL ADMINISTRATION SECTION 100 100/1.1 University Policies: Governing Policies and Procedures 100/1.2 University Policies: Reporting Organization Changes 100/1.3 University Policies: Special Organization Units 100/2.1 Committees and Councils; Generally 100/3.1 Contacts: Contacts with Board of Trustees 100/3.2 Contacts: Contacts with University Legal Counsel 100/3.3 Contacts: Contacts with Newspapers and Other Media 100/4.1 Publications, Reports, Etc.; Generally 100/5.1 Data Collection: Campus Research 100/6.1 Copyrighted Materials, Generally 100/7.1 Tobacco and Illegal Substances; Non-Smoking Policy 100/7.2 Alcoholic Beverages, Unlawful Drugs, and Other Illegal Substances 100/8.1 Individual Rights: HIV/AIDS 100/8.2 Individual Rights: Workplace Violence 100/9.1 University Portraits; Generally 100/9.2 Naming Policy 100/10.1 Campus Hall-of-Fame; Approval of Photographs 100/11.1 Pet Policy 100/12.1 Policy on Policies STUDENT POLICIES SECTION 200 200/1.1 Student Rights and Responsibilities: Code of Conduct, 2007-2008 200/1.2 Student Rights and Responsibilities: University Student Policies 200/1.2.1 Academic Honesty 200/1.2.2 Addresses 200/1.2.3 Assembly 200/1.2.4 Comments and Complaint Procedures 200/1.2.5 Controlled Substances 200/1.2.6 Directory Information 200/1.2.7 Disability Related Information 200/1.2.8 Facility Usage 200/1.2.9 Harassment or Discrimination 200/1.2.10 Hazing 200/1.2.11 Identification of Students 200/1.2.12 Immunizations and Medical Information 200/1.2.13 Equal Employment Opportunity 200/1.2.14 Information Technology 200/1.2.15 Non-Discrimination 200/1.2.16 Posting Policy 200/1.2.17 Sales and Solicitations 200/1.2.18 Sexual Assault/Sexual Misconduct Policy 3 200/1.2.19 Sexual Abuse Policy and Procedures 200/1.2.20 Sexual Harassment 200/1.2.21 Student Clubs and Organizations 200/1.2.22 Weapons/Incendiary Devices 200/1.2.23 University Name, Logo, and Contracts 200/2.1 Campus Security 200/2.2 Student Rights and Responsibilities: Residential Life 200/3.1 Policy on Village Apartments Eligibility 200/3.1.1 Statement on Liability for Losses or Thefts 200/3.1.2 New Student Living and Learning Community 200/3.1.3 Aviation Living and Learning Community 200/3.1.4 Wellness Living and Learning Community 200/4.1 Residential Life Staff 200/4.1.1 General Residential Life Policies and Information 200/5.1 Student Clubs/Organizations: General Information 200/5.2 Student Clubs/Organizations: Organization Categories 200/5.3 Student Clubs/Organizations: Requirements for Registration 200/5.4 Student Clubs/Organizations: Expectations of Registered Clubs/Organizations applying to become a registered club/organization. 200/5.5 Student Clubs/Organizations: Club and Organization Conduct Code 200/5.6 Student Clubs/Organizations: Reviewing Student Group Misconduct, Rights Granted to Student Groups in the Disciplinary Process 200/5.7 Student Clubs/Organizations: Use of Alcohol and Illegal Drugs during University Sponsored Events 200/5.8 Student Clubs/Organizations: Club Listings and Publications 200/5.9 Student Clubs/Organizations: Fundraising 200/5.10 Student Clubs/Organizations: Facility Reservations 200/5.11 Student Clubs/Organizations: Posting Materials on Campus 200/5.12 Student Clubs/Organizations: Funding 200/5.12.1 Maintaining an Account 200/5.12.2 Depositing Funds 200/5.12.3 Accessing Money FACILITIES, OPERATIONS, AND INFORMATION TECHNOLOGY SECTION 300 300/1.1 Campus Security; Overview 300/1.2 Campus Security; Reporting Emergencies 300/1.3 Campus Security; Required Reports 300/1.4 Safety; Alcohol, Drug Awareness and Candle Policy 300/1.5 Security; University Keys 300/1.6 Traffic and Parking; Overview 300/1.7 Traffic and Parking; Registration 300/1.8 Traffic and Parking; Fines 300/1.9 Safety; Sanitation and Fire Inspection 300/1.10 Safety; Bomb Threats 300/1.11 Safety; Residence Hall Fire and Fire Alarm Procedures 4 300/1.12 Alert Emergency Notification 300/2.1 Information Technology: Overview 300/2.2 Information Technology: Privacy 300/2.3 Information Technology: Prohibited/Illegal Activities 300/2.4 Information Technology: Network Services 300/2.5 Information Technology: Policy Review 300/2.6 Information Technology: Students; Overview 300/2.7 Information Technology: Students; Network Access 300/2.8 Information Technology: Students; Integrity of Computer Systems 300/2.9 Information Technology: Students; Use of Non-Institutional Hardware and Software 300/2.10 Information Technology: Employees; Overview 300/2.11 Information Technology: Employees; Integrity of Computer Systems 300/2.12 Information Technology: Employees; Network Access 300/2.13 Information Technology: Employees; Institutional Data 300/2.14 Information Technology: Employees; Technology Training 300/2.15 Information Technology: Employees; Donated Items 300/2.16 Information Technology: Employees; Personally Owned Equipment 300/2.17 Information Technology: Employees; Administrative Rights 300/2.18 Information Technology: Audio Visual Policies 300/2.19 Information Technology: Requesting IT Assistance 300/3.1 Scheduling and Facilities; Overview 300/3.2 Scheduling Campus Facilities; Off-Campus Groups 300/3.3 Scheduling Campus Facilities: Solicitation and Non-Solicitation 300/3.4 Camps and Similar Other Programs Involving Minors 300/3.5 Space Change, Remodeling or Moving 300/3.6 Student Commons Rentals 300/3.7 Facilities Management: Maintenance, Repairs 300/3.8 Facilities Management: Campus Construction/Remodeling Projects ACADEMIC AFFAIRS SECTION 400 400/1.1 Faculty: Faculty Bylaws and Statutes 400/1.1.1 Faculty Assembly 400/1.1.2 Faculty Governance 400/1.1.3 Committee on Academic Freedom and Grievance 400/1.1.4 Committee on Tenure and Promotion 400/1.1.5 Appointments Committee 400/1.1.6 Faculty Standing Committees 400/1.1.7 Academic Freedom 400/1.1.8 Tenure 400/1.1.9 New Faculty Appointments 400/1.1.10 Rank and Promotion 400/1.1.11 Selection of Division Chairs and Unit Administrators 400/1.1.12 Selection of the Provost & Chief Academic Officer and College Deans 400/1.1.13 Selection of the President of the University 400/1.1.14 Termination of a Non-Tenured Appointment 5 400/1.1.15 Termination of a Tenured Appointment 400/1.1.16 Outside Employment and Leaves of Absence 400/1.1.17 Procedure for Amendment of the Bylaws and Statutes 400/1.1.18 Authority of the Bylaws and Statutes 400/1.1.19 Method of Adoption 400/1.1.20 Compliance with SACS-COC Substantive Change Policy HUMAN RESOURCES SECTION 500 500/1.1 Policy Disclaimer 500/1.2 Equal Employment Opportunity 500/2.1 Hiring Practices: Employment Hiring Procedure 500/2.1.1 Budget Approval 500/2.1.2 Action by the Human Resources Department 500/2.1.3 Hiring Salary Range 500/2.1.4 General Information 500/2.1.5 New Hire Orientation 500/2.1.6 Hiring Temporary Employees 500/2.1.7 Criminal Background Checks 500/2.2 Hiring Practices: Eligibility for Current Employees to Apply for Posted Positions, Job Posting and Bidding, Re-hiring Former Employees, Administrative Position 500/2.2.1 Eligibility for Current Employees to Apply for Posted Positions 500/2.2.2 Job Posting Procedures 500/2.2.3 Re-hiring Former Employees 500/2.2.4 Administration 500/2.3 Hiring Practices: Position Control 500/2.4 Hiring Practices: Employment Responsibilities and Standards 500/2.5 Hiring Practices: Employment of Relatives 500/2.6 Hiring Practices: Employment Classifications 500/2.7 Hiring Practices: Financial Sponsorship for Non-U.S. Citizens Applying for Faculty Positions 500/3.1 Hiring Practices: Conditions of Employment: Workload Provisions for Non- Faculty 500/3.1.1 General Conditions of Full-Time Employment,
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