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Central Gauteng Lions Cricket LIONS CRICKET (PTY) LTD REQUEST FOR PROPOSAL (RFP): CLOTHING SPONSORSHIP AND SUPPLY TO LIONS CRICKET AND GAUTENG CRICKET BOARD OPERATING AS CENTRAL GAUTENG LIONS (NPC) COLLECTIVELY. DESCRIPTION: Request For Proposal: Clothing Sponsorship and Supply PUBLISH DATE: 15 April 2020 VALIDIY PERIOD: 60 days from the closing date CLOSING DATE: 15 May 2020 CLOSING TIME: 15:00 p.m. Compulsory Briefing Date: 24 April 2020 Session Time: 11h00 a.m. – 12h00 p.m. Venue: Zoom App (meeting ID to be sent on Monday 20 April 2020) If interested in participating in the compulsory briefing session, please email your company name, contact name, email address and mobile number to [email protected] before close of business 23 April 2020. Email subject name – Interested in participating in the Lions Cricket Clothing RFP. PROPOSALS MUST BE Imperial Wanderers Stadium HAND DELIVERED / Corlett Drive COURIERED TO: Illovo, Johannesburg Also, please scan and email a copy of the original submission to [email protected] ATTENTION: Wanele Mngomezulu NB: Interested parties must ensure that they sign the register at the reception when delivering their proposals 2 | P a g e NAME OF INTERESTED PARTY: Given the commercial exposure value of this opportunity as well as the scale of these potential orders, Lions Cricket (Pty) Ltd, together with the shareholders Gauteng Cricket Board operating as Central Gauteng Lions (NPC) and North West Cricket (NPC), are looking to secure a clothing partner for the whole brand stable. This RFP document includes the Clothing Sponsorship and supply of the Imperial Lions (playing and warmup kit as well as travel/off-field clothing), CGL annual clothing orders (including Board Member and Staff Clothing, Men and Women Semi- Professional teams, all national week school teams, the CGL Cricket Academy and Staff Clothing to name a few), proposal for merchandising programme as well as the potential opportunity within the retail space available at the Imperial Wanderers Stadium. Interested parties are asked to comply with the permutations of this RFP documents and submit, amongst other requirements, proposals and clothing samples (to evaluate quality and sizing) to be evaluated by a panel consisting of representatives of Lions and CGL with specialist input in the fields of marketing, brand, finance and merchandising. Interested Parties are welcome and take their own initiative in the following: - Costing structure, Rebates on orders, Merchandising Royalty Structure, Promotion & Selling of Replica Wear, Sponsorship of certain teams - Preferential costing for any other orders generated from the Imperial Lions as well as associated Lions marketing initiatives. Interested Parties should ensure that proposals are delivered in time to the correct address. If the proposal is late, it shall not be accepted for consideration. The Imperial Wanderers reception is generally accessible 8 hours a day (08h30 to 16h00); 5 days a week (Monday to Friday). Interested Parties must ensure that they sign the register at the reception when delivering proposals. Interested Parties must advise their couriers of the instruction above to avoid misplacement of proposal responses. ALL PROPOSALS MUST BE SUBMITTED ON THE OFFICIAL FORMS APPENDED BELOW. THIS PROPOSAL IS SUBJECT TO THE GENERAL CONDITIONS OF THE PROPOSAL AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 3 | P a g e ENQUIRIES Enquiries regarding this Request for Proposal should be submitted via e-mail to: Proposal enquiries: Head of Commercial, Marketing & Communications [email protected] ▪ Enquiries should reference specific paragraph numbers, where appropriate. ▪ All questions/ enquiries must be forwarded in writing not later than 16:00 p.m. on 29 APRIL 2020 ▪ Questions/enquiries received after 29 APRIL 2020 will not be entertained. THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO SHALL RESULT IN YOUR PROPOSAL BEING DISQUALIFIED) INTERESTED PARTY (Organisation Name) Name and Surname of person submitting the bid Registration number VAT registration number Landline / Mobile number E-mail address Postal address Physical address 4 | P a g e If using subcontractors, indicate the following: (To be completed for each subcontractor) Name of subcontractor Registration number VAT registration number Contact person Telephone number Fax number E-mail address Postal address Physical address % of scope of work subcontracted Checklist of documents to be submitted: Please tick in the relevant block below YES NO One original proposal document with TWO copies (clearly marked as original and copy 1 of 2, etc) Original and valid Tax Clearance certificate. Original Certified copies (Copy with original stamp) of your CIPRO company registration documents listing all members with percentages, in case of a CC. Latest Original Certified copies of all share certificates (i.e. copy with original stamp), in case of a company. Shareholding breakdown per race, gender and percentage shareholding with shareholders of the company who are not individuals. Three contactable references of past and present clients (Company name, department, branch, contact person with office telephone number and email address) BEE rating certificate issued by a SANAS Accredited BEE verification agency 5 | P a g e Please ensure that the following clothing samples are provided in the proposed design and quality (refer annexure F for quantities): YES NO Imperial Lions playing and warmup kit as well as travel/off-field clothing CGL Men Senior Provincial Team playing and warmup kit as well as travel/off-field clothing CGL Women Senior Provincial Team playing and warmup kit as well as travel/off-field clothing CGL Men Academy Team playing and warmup kit as well as travel/off-field clothing CGL Youth and Schools playing and warmup kit as well as travel/off-field clothing CGL and Lions Staff, Management, Coaching and Executive clothing Domestic T20 tournament playing and warmup kit as well as travel/off-field clothing KINDLY TAKE NOTE THAT: 1. Should all of these documents and samples not be included, the Interested Party may be disqualified on the basis of non-compliance. 2. The same documents must be submitted for all other companies that are involved in the proposal in case of a consortium. ___________________ ______________________________________ Signed Name in Print Capacity Date 6 | P a g e TABLE OF CONTENTS FOR RFP: 1. CONDITIONS AND UNDERTAKINGS BY INTERESTED PARTY 2. PROPOSAL CONDITIONS 3. SPECIAL CONDITIONS AND PROCEDURES OF PROCUREMENT 4. ANNEXURES ANNEXURE A: TAX CLEARANCE ANNEXURE B: REFERENCES ANNEXURE C: BLACK ECONOMIC EMPOWERMENT ANNEXURE D: COMPANY REGISTRATION CERTIFICATE ANNEXURE E: DECLARATION OF INTEREST ANNEXURE F: CLOTHING QUANTITIES AND SAMPLES 7 | P a g e 1. CONDITIONS AND UNDERTAKINGS 1.1 The Proposal forms should not be retyped or redrafted, but photocopies may be prepared and used. However, only documents with the original signature in black ink shall be accepted. Additional offers against any item should be made on a photocopy of the page in question. 1.1.1 Black ink should be used when completing Proposal documents. 1.1.2 Interested Parties should check the numbers of the pages to satisfy themselves that none is missing or duplicated. Lions Cricket will accept NO liability in regard to anything arising from the fact that pages are missing or duplicated. 1.2 I/We hereby propose to supply all or any of the clothing and/or to procure all or any of the services described in the attached documents to the Lions Cricket on the terms and conditions and in accordance with the specifications stipulated in the Proposal documents (and which shall be taken as part of, and incorporated into, this Proposal) at the prices inserted therein. 1.3 I/We agree that - 1.3.1 the offer herein shall remain binding upon me/us and open for acceptance by the Lions Cricket Board during the validity period indicated and calculated from the closing hour and date of the Proposal; 1.3.2 the laws of the Republic of South Africa shall govern the contract created by the acceptance of my/our Proposal and that I/we choose domicilium citandi et executandi in the Republic as indicated below; and 1.4 I/We furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our Proposal that the price(s) and rate(s) quoted cover all the clothing items specified in the Proposal documents and that the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our risk. 1.5 I/We hereby accept full responsibility for the proper execution and fulfillment of all obligations and conditions devolving on me/us under this Proposal as the Principal(s) liable for the due fulfillment of this contract. Signature(s) of Interested Party or assignee(s) Date Name of signing person (in block letters) Capacity Are you duly authorized to sign this proposal? Name of Interested Party [company name] (in block letters) Postal address (in block letters) 8 | P a g e Domicilium citandi et executandi in the RSA (full street address of this place) (in block letters) ………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………… Telephone Number: ................................................ Cell Number: …………………………… 2 PROPOSAL CONDITIONS 2.1 Interested Parties shall provide full and accurate answers to all (including mandatory) questions posed
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