Mzansi Super League Production
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REQUEST FOR PROPOSALS to for the provision of production services to CSA in respect of the Mzansi Super League for a period of 4 years CSA CLOSING DATE: 31 MAY 2019 NOTE TO RESPONDENTS: PLEASE CAREFULLY READ THIS DOCUMENT, COMPLETE WHERE REQUIRED, INITIAL EACH PAGE AND SIGN IN FULL AT THE END Initial here obo Respondent ______________________ MM/C19488 Page 2 TABLE OF CONTENTS 1. INTERPRETATION .................................................. ............................................................ 5 2. ABOUT CSA AND MSL IN GENERAL ............................................................................... 7 3. PURPOSE OF THIS RFP .................................................................................................... 8 4. IMPORTANT DATES AND TIMES .................................................. .................................... 8 5. PROPOSAL SUBMISSION ................................................................................................. 8 6. JOINT VENTURES/CONSORTIUMS .................................................. .............................. 11 7. COMMUNICATION .................................................. .......................................................... 11 8. PRE-QUALIFICATION AND EVALUATION ..................................................................... 12 9. CONDITIONS OF PROPOSAL ......................................................................................... 17 10. CONFIDENTIALITY .................................................. ......................................................... 21 11. PROPRIETARY RIGHTS IN RFP AND PROPOSAL SUBMISSIONS ............................. 21 12. PUBLICITY ........................................................................................................................ 22 13. DRAFTING CONTROL .................................................. .................................................... 22 14. DECISIONS ON PROPOSALS ......................................................................................... 22 15. RESTRICTION FROM TENDERING OR CONTRACTING ............................................... 23 16. REPRESENTATION .......................................................................................................... 23 17. COMPLIANCE ................................................................................................................... 24 18. TAX COMPLIANCE .................................................. ......................................................... 24 19. PROTECTION OF PERSONAL DATA .................................................. ............................ 25 ANNEXURE A – SERVICES .......................................................................................................... 27 1 Camera Narrative .................................................. ............................................................ 38 ANNEXURE B – DRAFT MATCH SCHEDULE .................................................. ............................ 39 Initial here obo Respondent ______________________ MM/C19488 Page 5 1. INTERPRETATION 1.1 Unless inconsistent with the context, the words and expressions set forth below shall bear the following meanings and similar expressions shall bear corresponding meanings: 1.1.1 “Closing Date” shall mean 31 May 2019 not later than 11h00; 1.1.2 "Constitution" shall mean the Constitution of the Republic of South Africa, 1996; 1.1.3 “CSA” shall mean Cricket South Africa NPC (Registration No. 2002/002641/08) a non-profit company with limited liability incorporated in accordance with the laws of South Africa; 1.1.4 “Live Feed” shall mean the visual and audio-visual signals derived from the recordings of each Match, the visual and audio-visual signals being in the form of a live television picture in digital format; 1.1.5 “Highest Score” shall mean the highest score obtained in stage3 (three) of the evaluation process as set out in paragraph 8.4 below; 1.1.6 “Match” shall mean each of the cricket matches organised and played as part of the MSL (including any such match which is rescheduled) and which, for the purposes of this RFP, includes all match play and on-pitch and off- pitch activities held in connection with any such match as CSA may designate from time to time, (including the pitch reports, captains’ toss, any immediate pre and post-match on pitch and off pitch player interviews, and presentations and ceremonies, and other official on pitch and off pitch activities (including flash interviews) occurring during team warm-ups, stoppages in play and other breaks in play, and following the close of play). A draft match schedule in respect of the 2019/2020 season of the MSL is attached herewith as Annexure “B”; Initial here obo Respondent ______________________ MM/C19488 Page 6 1.1.7 “MSL” shall mean the Twenty20 cricket league competition which takes place in South Africa annually, currently known as the “Mzansi Super League” established and managed by CSA; 1.1.8 “PAJA” shall mean the Promotion of Administrative Justice Act, 2000 together with the regulations promulgated under this Act; 1.1.9 "PFMA" shall mean the Public Finance Management Act, 1999 together with the regulations promulgated under this Act; 1.1.10 "Procurement Act" shall mean the Preferential Procurement Policy Framework Act, 2000 together with the regulations promulgated under this Act; 1.1.11 "Procurement Laws" shall mean all the procurement laws in the Republic of South Africa including, but not limited to, the Constitution, the PFMA, PAJA, the Procurement Act, practice notes and all other relevant laws and policies; 1.1.12 “Proposal” shall mean bid documents submitted by a Respondent in response to this RFP; 1.1.13 “Respondent” shall mean any person or entity submitting a Proposal in response to this RFP; 1.1.14 “Returnable Documents” shall mean this RFP Document, initialled on each page and signed in full on the last page by or on behalf of a Respondent; 1.1.15 “RFP” or “RFP Document(s)” shall mean this request for Proposals, including the Returnable Documents; Initial here obo Respondent ______________________ MM/C19488 Page 7 1.1.16 “SARS” shall mean the South African Revenue Services; 1.1.17 “Services” shall mean all service related to the production and delivery of the Live Feed for the Matches as more fully described in Annexure “A” hereto; 1.1.18 “Successful Respondent” shall mean the Respondent whose Proposal is accepted by CSA and who is appointed by CSA to provide the Services; 1.1.19 “Supporting Documents” shall mean the supporting document referred to in paragraph 5.8 below; and 1.1.20 “VAT” shall mean value added tax, levied under the Value Added Tax Act, 1991 on all vatable transactions. 2. ABOUT CSA AND MSL IN GENERAL 2.1 CSA is a non-profit company incorporated in terms of the Companies Act, 2008. It is the custodian of all cricket activities in South Africa. 2.2 In conducting its business, CSA promotes, organises, controls and administers all aspects of cricket in South Africa, including the MSL. 2.3 CSA has a duty to all stakeholders and spectators to ensure that watching televised cricket is exciting, rewarding, provides value for money and is up to date with the latest technological trends in the world of sport production and broadcasting. 2.4 The MSL consists of 6 (six) participating teams based in Johannesburg, Pretoria, Cape Town, Paarl, Durban and The Nelson Mandela Bay. Initial here obo Respondent ______________________ MM/C19488 Page 8 2.5 All the Matches take places in the cities in which the teams are based. 2.6 All the Matches are televised live. 3. PURPOSE OF THIS RFP The purpose of this RFP is to identify and appoint a suitably qualified Respondent for the provision of the Services for a period of 4 (four) years commencing in 2019. 4. IMPORTANT DATES AND TIMES 4.1 The table below lists the key dates and activities relevant to this RFP from time of issuance of this RFP until the Closing Date: No Description Date and Time 1 RFP issued 30 April 2019 2 Closing Date 31 May 2019 4.2 Any time or date in this RFP is subject to change at the discretion of CSA. The establishment of a time or date in this RFP does not create an obligation on the part of CSA to take any action or create any right in any Respondent that any action be taken, on the date established or on any other date. CSA may in its sole discretion vary or extend any time or date in this RFP. 5. PROPOSAL SUBMISSION 5.1 Respondents are requested to initial each page of this RFP Document and sign in full on the last page. Initial here obo Respondent ______________________ MM/C19488 Page 9 5.2 Proposals must be submitted as follows: 5.2.1 Delivery by hand: 5.2.1.1 in quadruplicate hard copies (i.e. 1 original and 3 copies of the original) no later than the Closing Date; and 5.2.1.2 to Lundi Maja at Cricket South Africa, 86 – 5th Street, Melrose Estate, Johannesburg. 5.2.2 Dispatch by courier 5.2.2.1 if dispatched by courier, the envelope must be addressed as follows: Lundi Maja, Procurement Manager, Cricket South Africa, 86 – 5th Street, Melrose Estate, Johannesburg; and 5.2.2.2 the Proposal must be received by CSA before the Closing Date. 5.3 No emailed or faxed Proposals will be considered. 5.4 Proposals will be opened as soon as possible after the Closing Date. 5.5 All Returnable Documents must be returned, duly completed and signed, where required. 5.6 Documentation may be completed electronically or in ink, provided that only hard copies of the completed RFP may be submitted.