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Social Distancing “A large part of our world’s workforce has been forced to work from within the confines of their home. Globally, lockdowns will soon end to reboot the world economy, but we will have to learn to live and work with the virus for a while. The biggest challenge workplaces are going to face, is how they can adapt modern open office layouts for physical distancing and prevent offices from becoming virus petri dishes. Through this book, we aim to ease the process of transitioning to the ‘New Normal’ and present design strategies to help our workforce to return to their desks.” To the warriors... This book is proudly and affectionately dedicated to India’s coronavirus warriors and their families. Thank you to every courageous front-line worker, doctor, nurse, paramedic, police officer and government official who put us before their lives and families and continued to show up to work every day. We owe each one of you tremendous debt. Disclaimer No part of this work may be reproduced or transmitted in any form by any means; electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system, except as may be permitted, in writing, by The Blank Slate. The data/guidelines in this document comprise the views of TBS, they do not constitute legal or other professional advice. TBS is not liable for any damages, transmission of virus, arising from the use of or inability to use this document or material contained in it, or from any action or decision taken as a result of using these guidelines. It is recommended that you consult a professional advisor for the customized application of these guidelines in your premises for utmost precaution. © 2020, The Blank Slate. All rights reserved. CONTENTS 04 01 02 05 Using Technology for Getting Workplace About the Back to General Safety Handbook Work Solutions 03 06 07 Retrofitting Offices Post-Lockdown Office and Bathroom Equipping Hygiene your workftorce Access and Protocols Circulation Workstations Conference Executive 08 Room cabins Pantry and Breakout Dining Lounges Work From Home and Stay Safe Restrooms HVAC o1. About the Handbook Productivity is directly proportional to employee safety and morale. The solutions mentioned here revolve around the following axes and can be applied How can I use easily to your existing workplace: ˜ Incorporate Solutions for Social Distancing The Invisible Enemy - Covid-19 ˜ Take Inspiration for Hi-Tech upgrades to curb this handbook? contact ˜ Adapt to the strategies mentioned to plan The global pandemic we are in the midst of, has circulation and de-densify the office space brought the world to its knees; representatives ˜ Retrofit furniture to create a safe environment around the world face the challenge of balancing the economy along with people’s safety. Who can use this Handbook? While we mitigate the impacts of the virus on This handbook aims to benefit offices of all Key Challenges in Getting Back To Work Post Lockdown our wellbeing, we must also begin to mitigate possible scales, cultures and formats. the economic repercussions, before we have lost Geographical Extents more livelihoods than lives. The interventions mentioned here are ˜ People come to workspaces from various economical and geographical areas. This leads At the front of this mitigation program, comes malleable and can be stretched and fit to high proximity and transmission of the virus every workplace. While the government into other spatial scenarios like homes, generates the best and most effective policies to hospitality spaces and recreational areas. Travel Hazards: resume our work forces, we need to upgrade and ˜ Public transport usually faces the problem of overcrowding and most of the country’s retrofit our built environment, to fight this battle The intangible and behavioural solutions workforce relies on it to commute to their workplaces. Because of this overcrowding, as efficiently as possible by applying focused, mentioned here can also be applied to daily physical distancing is nearly impossible to achieve, making the workforce a carrier of the quick and cost effective solutions. functions. disease Dense Workplaces ˜ The high density work places, shared collaborative spaces and the culture of hot desks; What is this Handbook? expose their workforce to large amount of shared direct and indirect contact points; such This handbook is a cheat sheet of easy-to-execute and cost-effective design solutions that can go as bathrooms, entry log points, security check points a long way in improving workplace safety. Excessive Interactions We identified the key areas within a workspace that can be pathogenic hotspots - Entryways, ˜ Interaction amongst employees and with visitors is integral to efficiency, it puts people’s Lobbies, Workstations, Meeting Spaces, Cabins, Dining, Breakout Areas, Restrooms & HVAC safety at stake as a person could unknowingly be a carrier Systems. Keeping these spaces in mind, we designed novel interventions for each of them, hence working towards redefining existing standards while ensuring current health protocols are Courier Sourcing: maintained. ˜ Maintaining a supply chain is an integral part of a business, yet the surfaces of these commodities can act as breeding ground for microbial contaminants Understanding the Corona Virus This handbook realizes the urgent need for offices to adapt to the ‘New Normal’. Way forward Prevention, wherever possible, is better than a cure! Understanding the challenges posed by the coronavirus and creating a comprehensive The invisible enemy Coronavirus disease set of guidelines for your entire workforce, could be the first step in the journey against 2019 (COVID-19) is an infectious disease this pandemic. Various national, international and local authorities have been taking caused by severe acute respiratory the effort to spread the information and create a comprehensive set of action plans syndrome coronavirus-2 (SARS-CoV-2). Fever Cough Difficulty in Headache that can help us occupy our work spaces again. In this handbook, we have identified Breathing a researched set of solutions and created an easily accessible set of tools and design The virus has so far proven to be lethal strategies that can help workplaces rethink, reevaluate and retrofit their workplaces to in ~7% of the people that had contracted allow a safe return of their employees. it. The virus can lead to complications like Pneumonia, viral sepsis, acute respiratory distress syndrome, kidney failure and cytokine release syndrome. Contact with infected objects, surfaces and people 10 The Back To Work Handbook The Blank Slate o2. Getting Back to Work Personal interaction and collaboration Back-To-Office Essential: Social Distancing with physical distancing Not all work assigned to a person can happen from home. For those who will return to their Social distancing, is an infection prevention and control intervention implemented to avoid/ desks, changes in workplace processes and design, will facilitate social distancing in order to decrease contact between those infected with a disease causing pathogen, so as to slow down ensure safety. But, discrete measures are needed to reduce interactions between people and the rate and extent of disease transmission in a community. keep physical distance between them within the workplace. The measures that can be applied are as follows: Workplace Design ˜ Overall reworking of furniture arrangements, materials, sanitation and other physical changes in the office to keep the spread of the virus at bay. This handbook deals tangible solutions further in detail Without social distancing, the probability of infection increases Task Pooling ˜ Employees with similar tasks can be pooled together to ensure efficiency and the functioning work force can be divided in shifts subsequently ˜ Same can also apply to individual project timelines with tasks that can be worked on from home are clubbed together, reducing the time spent in an office ˜ Working hours can be made flexible in order to avoid peak commute times ˜ Employees can alternate between on-site and work from home shifts in order to reduce the workforce present in office Social Distancing limits the spread of disease Virtual Meetings At a Personal Level ˜ Provision for laptops with video conferencing facilities for all employees to ensure virtual meetings Within the context of a workplace, the most likely way of contracting COVID-19 is when an infected can replace in-person conferences individual coughs or sneezes, and their droplets are passed to other people through their mouth, nose, or eyes. By maintaining a distance of 6 ft, the risk of contagion is minimized. However, it Social Customs is important to wash hands thoroughly and regularly as droplets are also likely to be found on surfaces like desks, switches, shared stationery, and in collaborative spaces such as conference ˜ Avoid visitors. Allow only authorized employees to rooms, etc. enter the premises ˜ Specific spots can be reserved outside the office for At a Community Level food and other deliveries ˜ Greet without physical contact Social distancing when going out about the activities of a day, slows down the spread of virus ˜ Increase awareness about the six-foot-rule of social within the workplace. The probability of an infected person coming in contact with a healthy distancing person reduces drastically when a space isn’t crowded. The rate of contagion falls within the workplace when distancing is practiced by taking steps such as maintaining adequate space between workstations, reduced workforce or staggered shifts. 14 The Back To Work Handbook The Blank Slate o3. Retrofitting Offices Post-Lockdown “Now is the time to rethink workspace standards especially the revolutionary and now widely prevalent open-plan office format. Social distancing guidelines in the office are the same as elsewhere. Employees need to re-evaluate their offices and alter them if necessary so health guidelines can be followed to avoid unnecessary closeness and facilitate employees to always remain 6’ apart. This section explores various means by which this can be achieved at workstations, in meeting rooms, communal lounges and dining areas.
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