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Linda Lingle Russ K LINDA LINGLE RUSS K. SAITO GOVERNOR Comptroller SANDI YAHIRO Deputy Comptroller STATE OF HAWAII WIRELESS ENHANCED 911 BOARD Joint Finance, Technical and Communications Committee Meeting October 12, 2010 10:00 a.m. Room 322C Kalanimoku Building 1151 Punchbowl Street Honolulu, Hawaii 96813 AGENDA (revised) I. Call to order. II. Introductions III. Items for Discussion, Consideration and Action a. Review and Approval of Minutes from September 14, 2010 Joint Technical, Finance and Communications Committee Meeting. b. Monthly Financial Report c. Ocean Safety’s Request to Reconsider Reimbursement of Costs Related to CML Workstations at its Headquarters Location d. Review and Approve the Agenda for the Wireless 9-1-1 Technology Workshop e. Recommendation to engage a consultant to conduct a comprehensive analysis of Hawaii PSAPs and produce a Strategic Plan. f. FCC Second Report and Order 07-114 – Phase II Location Accuracy and Reliability g. Draft legislation to increase the appropriations spending cap and emergency appropriations increase request for the current FY (2011) h. Draft legislation to amend HRS 138 to expand the authority of the Board IV. Announcements V. Next meeting date and location – November 9, 2010 – 10:00 AM – Kalanimoku Bldg – Room 426 VI. Adjournment. HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 FIRST HAWAIIAN BANK ACCOUNT: General Fund Beginning Net Ending ITEM Balance Change Balance Cash Inflow: Wireless Surcharge Collection$ 44,570,883.49 $ 637,741.94 $ 45,208,625.43 Interest Income$ 1,816,945.44 $ 814.58 $ 1,817,760.02 Prior Period Interest Income Adjustment $ (257,236.01) $ (257,236.01) Net Interest Income$ 1,559,709.43 $ 814.58 $ 1,560,524.01 Subtotal Cash Inflow $ 46,130,592.92 $ 638,556.52 $ 46,769,149.44 Cash Outflow: Act 79 Fund Transfer to State$ (16,000,000.00) $ (16,000,000.00) PSAP Reimbursement$ (15,410,441.71) $ (332,543.49) $ (15,742,985.20) Board Member Travel Expense$ (75,349.53) $ (969.63) $ (76,319.16) DB&F Revenue Assessments$ (2,210,456.81) $ (2,210,456.81) DB&F Administrative Expense Assessments$ (446,291.56) $ (446,291.56) WSP Reimbursement$ (661,573.66) $ (81,059.12) $ (742,632.78) Consultant-Intrado, Inc.$ (439,260.41) $ (439,260.41) Consultant-Exec Director$ (1,565,838.34) $ (54,166.66) $ (1,620,005.00) Audit Expense$ (24,545.00) $ (24,545.00) Board Strategic Planning Expenses$ (1,689.85) $ (1,689.85) Membership $ (100.00) $ (100.00) Subtotal Cash Outflow $ (36,835,546.87) $ (468,738.90) $ (37,304,285.77) Totals$ 9,295,046.05 $ 169,817.62 $ 9,464,863.67 Encumbrances$ (155,738.22) $ (155,738.22) Net Cash Inflow/(Outflow)$ 9,139,307.83 $ 169,817.62 $ 9,309,125.45 1 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 MONTH Description TOTAL Total Receipts $ 638,556.52 Disbursements Board Member Travel $ 969.63 Consulting Expense TKC Consulting Group, LLC $ 54,166.66 Total Consulting Expense $ 54,166.66 PSAP Expenses Akimeka Program Mgmt $ 70,281.86 Computers UPS Battery-HPD $ 24,112.14 Conferences APCO Conference $ 17,729.73 Hawaiian Telcom Charges Haw Telcom Network $ 13,202.34 Pictometry License Agreement $ 207,217.42 Total PSAP Expenses $ 332,543.49 Total WSP Cost Recovery $ 81,059.12 Total DISBURSEMENTS $ 468,738.90 NET RECEIPTS$ 169,817.62 2 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 TOTAL FYTD SEP $ Over/(Under) 2010 Budget Budget RECEIPTS: Interest Inc 2,603 10,000 (7,397) Total Wireless Surcharge Collection 2,117,468 8,490,000 (6,372,532) Total Receipts 2,120,071 8,500,000 (6,379,929) 3 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 TOTAL FYTD SEP $ Over/(Under) DISBURSEMENTS 2010 Budget Budget DISBURSEMENTS: Board Member Travel 2,807 27,000 (24,193) Consulting Expense TKC Consulting Group, LLC 135,417 325,000 (189,583) Total Consulting Expense 135,417 325,000 (189,583) DB&F Asse ssme nts DB&F Admin. Exp. Assess 32,386 236,207 (203,821) DB&F Revenue Assessment 71,450 415,000 (343,550) Tota l DB&F Asse ssme nts 103,836 651,207 (547,371) NASNA Dues 100 100 - PSAP Expenses Akimeka Program Mgmt 70,282 1,665,138 (1,594,856) CAD Related Expenses CAD Related Expenses - Other - 3,800,000 (3,800,000) Total CAD Related Expenses - 3,800,000 (3,800,000) Computers KVM Switches 3,971 4,100 (129) Positron Equip SW Maintenance - 40,000 (40,000) UPS Battery-HPD 24,112 24,136 (24) Total Computers 28,083 68,236 (40,153) Conferences APCO Conference 19,531 51,000 (31,469) Nena Conference 19,631 51,000 (31,369) Total Conferences 39,161 102,000 (62,839) Excom911 Logging Recorder Maint - 31,650 (31,650) Hawaiian Telcom Charges Haw Tel Frame Relay & CIR 1 - 1 Haw Telcom Network 13,609 60,000 (46,391) Hawaiian Telcom Trunk 110,561 111,398 (837) Total Hawaiian Telcom Charges 124,171 171,398 (47,227) Pictometry License Agreement 207,218 1,929,685 (1,722,467) Software Maintenance GeoComm Maintenance 18,586 48,586 (30,000) Total Software Maintenance 18,586 48,586 (30,000) Total PSAP Expenses 487,501 7,816,693 (7,329,192) WSP Cost Recovery Sprint/Nextel 81,059 180,000 (98,941) WSP Cost Recovery - Other - - Total WSP Cost Recovery 81,059 180,000 (98,941) Total Disbursements 810,719 9,000,000 (8,189,281) 4 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 Budget Actual Actual Actual FORECAST (Over)/Under DESCRIPTION FY 2011 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Totals Budget Disburse me nts: Board Member Travel 27,000 1,357 480 970 1,500 1,500 1,500 8,178 1,500 1,500 1,500 1,500 5,515 27,000 0 TKC Consulting Group, LLC 325,000 54,167 27,083 54,167 27,083 27,083 27,083 27,083 27,083 27,083 27,083 325,000 (0) DB&F Admin. Exp. Assess 236,207 71,450 18,732 30,719 112,269 3,054 236,224 (17) DB&F Revenue Assessment 415,000 32,386 85,890 85,890 85,890 124,944 415,000 ‐ NASNA Dues 100 100 100 ‐ Akimeka Program Mgmt 1,665,138 70,282 96,476 138,779 138,779 138,779 138,779 138,779 138,779 138,779 331,730 1,469,938 195,200 CAD Related Expenses 3,800,000 3,800,000 3,800,000 ‐ Computers ‐ ‐ KVM Switches 4,100 3,971 3,971 129 Positron Equip SW Maintenance 40,000 21,414 18,586 40,000 ‐ UPS Battery-HPD 24,136 24,112 24,112 24 Conferences ‐ ‐ APCO Conference 51,000 1,801 17,730 10,000 29,531 21,469 Nena Conference 51,000 19,631 31,369 51,000 ‐ Excom911 Logging Recorder Maint 31,650 31,650 31,650 ‐ Hawaiian Telcom Charges ‐ ‐ Haw Tel Frame Relay & CIR - 1 1 (1) Haw Telcom Network 60,000 406 13,202 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6,392 60,000 (0) Hawaiian Telcom Trunk 111,398 110,562 110,562 836 Pictometry License Agreement 1,929,685 207,217 757,626 964,842 1,929,685 ‐ Software Maintenance ‐ ‐ GeoComm Maintenance 48,586 18,586 30,000 48,586 ‐ WSP Cost Recovery: ‐ ‐ Sprint/Nextel 180,000 81,059 90,000 171,059 8,941 Total Disbursements 9,000,000 312,617 29,364 468,739 244,681 193,776 929,987 4,095,649 262,362 172,362 402,171 145,279 1,516,432 8,773,419 226,581 5 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 Hawaii PSAP FYTD $ Over/(Under) DISBURSEMENTS SEP 2010 Budget Budget DISBURSEMENTS: PSAP Expenses Akimeka Program Mgmt - 435,739 (435,739) CAD Related Expenses CAD Related Expenses - Other - Total CAD Related Expenses - Computers KVM Switches - Positron Equip SW Maintenance - 40,000 (40,000) UPS Battery-HPD - Total Computers - 40,000 (40,000) Conferences APCO Conference - 6,000 (6,000) Nena Conference - 6,000 (6,000) Total Conferences - 12,000 (12,000) Excom911 Logging Recorder Maint - Hawaiian Telcom Charges Haw Tel Frame Relay & CIR - Haw Telcom Network - Hawaiian Telcom Trunk - Total Hawaiian Telcom Charges - Pictometry License Agreement - 1,039,000 (1,039,000) Software Maintenance GeoComm Maintenance - Total Software Maintenance - Total PSAP Expenses - 1,526,739 (1,526,739) WSP Cost Recovery Sprint/Nextel - WSP Cost Recovery - Other - Total WSP Cost Recovery - Total Disbursements - 1,526,739 (1,526,739) 6 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 Kauai PSAP FYTD SEP $ Over/(Under) DISBURSEMENTS 2010 Budget Budget DISBURSEMENTS: PSAP Expenses Akimeka Program Mgmt 0 300,076 (300,076) CAD Related Expenses CAD Related Expenses - Other - 3,800,000 (3,800,000) Total CAD Related Expenses - 3,800,000 (3,800,000) Computers KVM Switches - Positron Equip SW Maintenance - UPS Battery-HPD - Total Computers - Conferences APCO Conference - 6,000 (6,000) Nena Conference 2,521 6,000 (3,479) Total Conferences 2,521 12,000 (9,479) Excom911 Logging Recorder Maint - Hawaiian Telcom Charges Haw Tel Frame Relay & CIR - Haw Telcom Network - Hawaiian Telcom Trunk 110,561 111,398 (837) Total Hawaiian Telcom Charges 110,561 111,398 (837) Pictometry License Agreement 207,218 198,930 8,288 Software Maintenance GeoComm Maintenance - Total Software Maintenance - Total PSAP Expenses 320,301 4,422,404 (4,102,103) WSP Cost Recovery Sprint/Nextel - WSP Cost Recovery - Other - Total WSP Cost Recovery - Total Disbursements 320,301 4,422,404 (4,102,103) 7 HAWAII WIRELESS ENHANCED 911 BOARD STATEMENT OF CASH FLOWS For month ending 30 September 2010 Maui PSAP FYTD SEP $ Over/(Under) DISBURSEMENTS 2010 Budget Budget DISBURSEMENTS: PSAP Expenses Akimeka Program Mgmt 70,282 421,692 (351,410) CAD Related Expenses CAD Related Expenses - Other - Total CAD Related Expenses - Computers KVM Switches - Positron Equip SW Maintenance - UPS Battery-HPD - Total
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