THE UNIVERSITY OF WAIKATO TE WHARE WĀNANGA O WAIKATO

ACADEMIC BOARD: 27 February 2013

Minutes of the meeting held on Wednesday 27 February 2013

Present: Professor R Crawford (Chair), Mr L Arthur, Professor N Boister, Professor K Broughan, Dr A Campbell, Professor B Clarkson, Professor R Coll, Ms B Cooper, Associate Professor W Drewery, Professor A Gillespie, Professor B Grant, Mr R Hallett, Professor D Hodgetts, Professor G Holmes, Dr D Johnson, Professor A Jones, Associate Professor S Jones, Professor P Kamp, Dr A Kingsbury, Mr R Kyle, Mr A Letcher, Dr D Lumsden, Ms S Morrison, Professor B Morse, Ms S Nock, Professor D Penney, Professor F Scrimgeour, Associate Professor J Tressler, Professor K Weaver, Professor E Weymes, Professor M Wilson and Dr A Zahra

Secretariat: Ms M Jordan-Tong and Ms R Boyer-Willisson

In Attendance: Mrs A Drake and Ms H Pridmore

13.01 APOLOGIES

Received Apologies for absence from Professor B Barton, Ms C Blickem, Dr T Bowell, Dr K Bryan, Dr A Hinze, Professor R Moltzen, Associate Professor K Pavlovich and Professor L Smith.

13.02 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 20 NOVEMBER 2012

Confirmed The minutes of the meeting held on 20 November 2013 as set out in document 13/64a, subject to the correction of Dr David Lumsden’s title in the list of members present.

13.03 EXECUTIVE APPROVAL

Reported That the following items had been approved executively by the Chair of the Academic Board between the 20 November 2012 and 27 February 2013 meetings:

1. Category C Proposals The Category C proposals as set out in the following documents: a. Amendments to papers for the Computer Science specialisations within

the BSc, BCMS and BCMS(Hons) (12/462d). b. Amendment to compulsory paper requirements for the specialisation in Leadership in Higher Education for the PGCert(Ed) & PGCert(Mgt) (12/462i). c. Amendment to the Doctor of Philosophy degree regulations (12/541).

2. Academic Collaboration Agreements a. The Guaranteed Credit Agreement between Te Whare Wānanga Awanuiārangi and the University of Waikato as set out in document 12/491. b. Memorandum of Understanding between Statistics New Zealand and the University of Waikato as set out in document 13/07. c. Memorandum of Understanding between University of Waikato and National Institute of Education, Nanyang Technological University as set out in document 13/27. d. Agreement on Practicum Exchange between National Institute of Education, Nanyang Technological University and the University of Waikato, Faculty of Education as set out in document 13/28.

13.04 REPORT OF THE VICE-CHANCELLOR

Received The report of the Vice-Chancellor as set out in document 13/69.

13.05 STUDENT MEMBERSHIP ON COMMITTEES

Noted in discussion 1. That it was noted by the student members present that not all student members had yet been appointed to University committees for 2013. 2. That SASD was attempting to facilitate these appointments as quickly as possible.

13.06 TERMS OF REFERENCE, CONSTITUTION AND MEMBERSHIP

Received 1. The terms of reference, constitution and 2013 membership of the Academic Board, as set out in document 13/70. 2. A report on the results of the recent election of four Professors to the Academic Board as set out in document 13/78.

13.07 REPORT OF THE EDUCATION COMMITTEE

Received The report and recommendations from the Education Committee meetings of 27 November 2012 and 12 February 2013, as set out in document 13/63, in relation to the following items: 1. Significant Academic Developments (SADs) 2. Academic Collaboration Agreements

Resolved 1. Approval of the “Letter of Understanding” recognising Temasek Polytechnic Diplomas as set out in document 13/15. 2. Approval of the Guaranteed Credit Agreement between HELP University and the University of Waikato as set out in document 13/17.

13.08 REPORT OF THE RESEARCH COMMITTEE

To consider The report and recommendations from the Research Committee meeting of 14 February 2013 in relation to the following items, as set out in document 13/65: 1. Recognising Research Excellence Awards 2. Research Trust Contestable Fund

Noted in discussion 1. That most faculties had adopted faculty-level teaching awards that mirrored the University-level teaching awards; while faculties could do the same with the proposed new research excellence awards, this was not a requirement. 2. That the Community Impact award referred mainly to the wider social community but could potentially also apply to a professional community if all criteria for the award were met. 3. That the University Research Excellence Awards were designed to mirror as closely as possible national-level research awards and would assist in identification of staff who could be put forward for national awards.

Recommended That the Vice-Chancellor approve the proposed suite of research excellence awards as set out in document 13/59.

13.09 ACADEMIC BOARD APPOINTMENTS TO COMMITTEES

Reported 1. That document 13/74 set out those University committees which had provision within their constitution for members to be appointed by the Academic Board, or in consultation with the Academic Board. 2. That nominations had been accepted prior to, and would be accepted at the Academic Board meeting. 3. That any Academic Board member making a nomination had been advised to ensure they had the consent of the nominee, preferably in writing. 4. That in the case of more than one nomination being received for a position, appointment would be by way of a simple majority of votes by those Academic Board members present at the meeting.

Recommended That the Vice-Chancellor reappoint Dr Rosemary De Luca as the Chair of the Human Research Ethics Committee for a term of three years, ending on 31 December 2015.

Resolved That Dr Umesh Sharma and Professor Michael O’Driscoll be appointed to the Student Discipline Committee for terms of three years, ending on 31 December 2015

13.10 ANNUAL REPORTS

Received The 2012 Annual Reports of the following standing committees of the Academic Board, submitted in accordance with their respective terms of reference: 1. Academic Programmes Committee, as set out in document 13/24. 2. Education Committee, as set out in document 13/25.

13.11 MEMORANDA OF UNDERSTANDING AND STUDENT EXCHANGE/ STUDY ABROAD/GUARANTEED CREDIT AGREEMENTS FROM 1 JULY TO 31 DECEMBER 2012

Received A report of all Memoranda of Understanding and Student Exchange/Study Abroad/Guaranteed Credit agreements approved and signed on behalf of the University by the Vice-Chancellor or Pro Vice-Chancellor (International) from 1 July to 31 December 2012 as set out in document 13/20.

13.12 DATE OF NEXT MEETING

Reported That the next meeting of the Academic Board would be held on Monday 22 April 2013 at 2.10pm in the Council Room.

13.13 PROCEEDINGS WITH THE PUBLIC EXCLUDED

Resolved That the public be excluded from the meeting to allow consideration of the following iteme:

1. Minutes (Part 2) of the Academic Board meeting of 20 November 2012 2. EFTS Report 3. Progress Report on proposal to restructure the Faculty of Science and Engineering

The interests protected under the Local Government Information and Meetings Act 1987 and/or the Official Information Act 1982 which would have been prejudiced by the public conduct of these proceedings were:  Item 1 affected material previously dealt with in a meeting from which the public was excluded.  Items 2 and 3 affected the disclosure or use of official information for improper gain or advantage.

Michelle Jordan-Tong Renee Boyer-Willisson Student and Academic Services Division 4 March 2013