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DATE: July 17, 2019 TO: Bill Nicklas, City Manager FROM: Ruth Scott

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DATE: July 17, 2019 TO: Bill Nicklas, City Manager FROM: Ruth Scott DATE: July 17, 2019 TO: Bill Nicklas, City Manager FROM: Ruth Scott, Executive Assistant SUBJECT: Seeking Permission to Regulate Traffic on Illinois Route 38 Between First Street and Tenth Street, and the Intersection of Illinois Route 23 and Illinois Route 38, on Friday, July 26, 2019 from 6:00 p.m. to 9:00 p.m. for the Purpose of Holding the Kishwaukee Festival Parade. I. Summary The attached resolution will be submitted to the Illinois Department of Transportation (IDOT) requesting approval to close Illinois Route 38 from First to Tenth Streets, and the intersection of Illinois Routes 23 and 38, on Friday, July 26, 2019 from 6:00 p.m. to 9:00 p.m. for the purpose of holding the annual Kishwaukee Festival (Kish Fest) Parade. The attached detour map shows the route for detour of north and southbound traffic on Illinois Route 23 and east and westbound traffic on Illinois Route 38. II. Background Kish Fest returns to the City of DeKalb in 2019 with the Kish Fest Parade planned for the evening of Friday, July 26, 2019. Procedure requires that a resolution and a Statement of Insurance from the City be submitted and accompany the request for a permit from IDOT to close Illinois Route 38 from First to Tenth Streets, and the intersection of Illinois Route 23 and 38. The staging area and parade route are as follows: Staging Area: Units will stage at Founders Elementary School on East Taylor and South Seventh Streets. Parade Route: Beginning on South Seventh Street at Founders Elementary School, the parade will head north on South Seventh Street, left (west) onto Illinois Route 38, then right onto North Second Street to disperse at Locust Street. The Detour Route is specified in the attached resolution. The street will be posted to close at 6:00 p.m. Vintage vehicles will come across the parade route to park on Lincoln Highway at 5:00 p.m. with the full parade to follow. At the end of the parade, vehicles and other entries will disperse north and the street will re- open. The bands for the street dance will come south on First Street and then take their position on Second Street and Third Street. III. Community Groups/Interested Parties Contacted Volunteer community groups are involved in the parade. IV. Legal Impact Kish Fest will provide a bodily injury liability and property damage liability insurance policy for injury or wrongful death to any persons and for all damages arising out of injury or destruction of property for $1,000,000 combined single limit. Insurance certificates naming both the City and IDOT, its officials, employees and agents as insured, will be provided by FunMe events prior to issuance of necessary permits. V. Financial Impact Kish Fest uses volunteer staff to control parade routes and assist with set-up/teardown of events. No overtime pay costs for City staff will be incurred. In 2014 the City purchased the materials needed to route this detour. VI. Options In order for this event to occur as scheduled, a resolution must accompany the City’s request to IDOT for closure of Illinois Route 38 and detour of Illinois Route 23 on the date noted in this memo. VII. Recommendation It is recommended that Council approve this resolution as submitted in order to facilitate a submittal to and response from IDOT officials. Page | 2 RESOLUTION 2019- SEEKING PERMISSION TO REGULATE TRAFFIC ON ILLINOIS ROUTE 38 BETWEEN FIRST STREET AND TENTH STREET AND THE INTERSECTION OF ILLINOIS ROUTE 23 AND ILLINOIS ROUTE 38 ON FRIDAY, JULY 26, 2019 FROM 6:00 P.M. TO 9:00 P.M. FOR THE PURPOSE OF HOLDING THE KISHWAUKEE FESTIVAL PARADE. WHEREAS, FunME Events is sponsoring the annual Kishwaukee Fest Parade in the City of DeKalb, which event constitutes a public purpose; and WHEREAS, this event will require the temporary closure of Illinois Route 38, a State Highway in the City of DeKalb, between Seventh and Second Street, and to detour IL Route 23 on July 26, 2019 between the hours of 6:00 p.m. until 9:00 p.m.; and WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State highways for such public purposes. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS, that permission to close Illinois Route 38 between Seventh and Second Streets and to detour Illinois Route 23 on July 26, 2019 from 6:00 p.m. until 9:00 p.m. The closure of IL Route 38 and detour of IL Route 23 are requested of the Department of Transportation. BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period between the hours of 6:00 p.m. until 9:00 p.m. Friday, July 26, 2019. BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured over routes with an all-weather surface that can accept the anticipate traffic, which will be maintained to the satisfaction of the Illinois Department of Transportation and, which is conspicuously marked for the benefit of traffic diverted from the State highway. The detour route shall be as follows: Route 38 Westbound traffic – Beginning at the intersection of Route 38 (Lincoln Highway) and Tenth Street turn right (north) on Tenth Street, turn left (west) on Pleasant Street, turn right (north) on Seventh Street, turn left (south) on the Sycamore Road extension at Clinton Rosette Middle School, turn right (southwest) on the Sycamore Road extension past said school, turn left (south) on First Street to Lincoln Highway; turn right (west) on Route 38 (Lincoln Highway). Route 38 Eastbound traffic: Beginning at the intersection of Route 38 (Lincoln Highway) and First Street, turn left (north) on First Street, turn right (northeast) on Sycamore Road extension, turn right (south) on Seventh Street, turn left (east) on Pleasant Street, turn right (south) on Tenth Street, turn left (east) on IL Route 38 (Lincoln Highway). Resolution 2019-___ Page 2 of 3 Route 23 Northbound/Southbound traffic: From on Route 23 (South Fourth Street) at Harvestore Drive, turn right (east) on Fairview Dr., turn left (north) on Peace Road, turn left (west) on Route 38, turn right (north) on Tenth Street, turn left (west) on Pleasant Street, turn right (north) on Seventh Street to Route 23 (Sycamore Road). From Route 23 (Sycamore Road) at Hillcrest Road, turn left (south) on the Sycamore Road extension at Clinton Rosette Middle School, turn right (southwest) on the Sycamore Road extension past said school, turn left (south) on First Street to Lincoln Highway, turn right (west) on Route 38 (Lincoln Highway), turn left (south) on South Annie Glidden Road, turn left (east) on Fairview Drive, turn right (south) on South First Street, turn left (east) on Harvestore Drive, turn right (south) on Route 23. BE IT FURTHER RESOLVED that the City of DeKalb assumes full responsibility for the direction, protection, and regulation of the traffic during the time the detour is in effect. BE IT FURTHER RESOLVED that police officers or authorized flaggers shall at the expense of the City of DeKalb, Illinois be positioned at each end of the closed section and at other points (such as intersections) as may be necessary to assist in directing traffic through the detour. BE IT FURTHER RESOLVED that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned. BE IT FURTHER RESOLVED that all debris shall be removed by the City of DeKalb, prior to reopening the State Highway. BE IT FURTHER RESOLVED that such signs, flags, barricades, etc., shall be used by the City of DeKalb as may be approved by the Illinois Department of Transportation. These items shall be provided by the City of DeKalb. BE IT FURTHER RESOLVED that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices. BE IT FURTHER RESOLVED that to the fullest extent permitted by law, the City of Dekalb shall be responsible for any and all injuries to persons or damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation, its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or connected with the exercise of authority granted by the Department, which is the subject of this Resolution. The obligation is binding upon the City of DeKalb, regardless of whether or not such claim, damage, loss or expense is caused in part by the act, omission or negligence of the Department or its officers, employees or agents. Resolution 2019-___ Page 3 of 3 BE IT FURTHER RESOLVED that the City of DeKalb shall provide a comprehensive general liability policy or an additional named insured endorsement in the minimum amount of $1,000,000 per person and $2,000,000 aggregate, which has the Illinois Department of Transportation, its officials, employees and agents as insureds and, which protects them from all claims arising from the requested road closing. A copy of said policy or endorsement will be provided to the Department before the road is closed. BE IT FURTHER RESOLVED that a copy of this Resolution will be forwarded to the Illinois Department of Transportation to serve as a formal request for the permission sought in this Resolution and to operate as part of the conditions of said permission.
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