ANNUAL REPORT 2002 - 2003
TABLE OF CONTENTS
2002/2003 ANNUAL REPORT AT A GLANCE...... 2 MAYOR’S FOREWORD ...... 3 CHIEF EXECUTIVE OFFICER’S REPORT...... 4 COUNCILLOR PROFILE...... 5 COMMUNITY PERFORMANCE INDICATORS...... 6 EXECUTIVE TEAM & FUNCTIONS...... 7 MISSION, VISION AND VALUES OF THE TOWN...... 8 Our Mission ...... 8 Our Vision ...... 8 Our Values ...... 8 Our Key Result Areas ...... 9 KEY PARTNERING INITIATIVES ...... 10 DEVELOPMENT SERVICES DIRECTORATE ...... 11 Responsibilities of the Directorate...... 11 Principal Activities During 2002/03 ...... 11 TECHNICAL SERVICES DIRECTORATE ...... 13 Responsibilities of the Directorate...... 13 Principal Activities During 2002/2003...... 13 CORPORATE & COMMUNITY SERVICES DIRECTORATE...... 16 Responsibilities of the Directorate...... 16 Principal Activities During 2002/2003...... 16 PLAN OF PRINCIPAL ACTIVITIES...... 19 NATIONAL COMPETITION POLICY ...... 25 DISABILITY SERVICES PLAN...... 25 Outcomes Achieved in 2002/03...... 25 Proposed Activities for 2003/04 and Future Years...... 25 STATEMENT BY THE CHIEF EXECUTIVE OFFICER...... 26
FINANCIAL STATEMENTS STATEMENT OF FINANCIAL PERFORMANCE...... 27 STATEMENT OF FINANCIAL POSITION ...... 28 STATEMENT OF CHANGES IN EQUITY...... 29 STATEMENT OF CASH FLOWS ...... 30 RATE SETTING STATEMENT ...... 31 NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS ...... 32 INDEPENDENT AUDITOR’S REPORT...... 47
TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
AT A GLANCE
Population: 9 168 Number of Electors: 6 240 Number of Dwellings: 3 865 Total area (sq km): 4.9 Length of Sealed Roads (km): 48 Distance from Perth (km): 9 Total Revenue: $7,540,248 Total Rates Levied: $5,437,368 Total Service Charges Levied: $71,742 Number of Rateable Assessments: 4 168 Number of “Full time equivalent” Council Staff: 54.5
Facilities
Claremont Aquatic Centre Claremont Library Claremont Museum Lake Claremont Golf Course
Contact Details
308 Stirling Highway CLAREMONT WA 6010 or
PO Box 54 CLAREMONT WA 6910
Telephone: 9285 4300 Facsimile: 9285 4301 E-mail: [email protected] Website: www.claremont.wa.gov.au
Page 2 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
MAYOR’S FOREWORD
As 2003 nears its end it is time to reflect on the past and see how far we have travelled as a community.
The Claremont resident has by far a strong sense of place. Our mission, “To develop a vibrant, harmonious and safe village” is as strong today as it was when we adopted the mission statement in 2000. The village feel we strive to maintain is challenged by the demands of living in a changing community.
The past year has seen the Town being asked to evaluate its strength of commitment to the village by the major redevelopment proposal for the Town Centre and the Claremont Junction project. We have also seen the commencement of the redevelopment of Bethesda Hospital and approved the redevelopment of the St Louis Retirement Village. All in all the total value of redevelopment and developments in the Town, both proposed and commenced total $56,811,881.
We remain committed to providing a high level of customer service and continuous improvement. Overall satisfaction with Council has improved significantly since we started measuring satisfaction in 2000. Our commitment to service has been recognised by our success in being awarded seven best practice awards by the Western Australian Local Government Association. Satisfaction with Council on the whole is 61.8%. This is a significant improvement since 2000.
The 2002/03 year marks the final year of our current Strategic Plan. I am pleased to report that the Town has achieved in excess of 75% of its strategic projects within the time frame of the current plan. We are now positioned to continue to deliver a better future for the Town.
The May 2003 Local Government Elections have seen the departure of Councillor Pullinger, Councillor Balfe, Councillor Mulder and Councillor Breakey. To all, our sincere appreciation for their commitment to the Town. We also congratulate Councillor Edwards (elected by Councillors as Deputy Mayor); and Councillor Maisey, Councillor Marshall, Councillor Christian and Councillor Stephens for their election to the Council.
Peter Olson JP MAYOR
Page 3 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
CHIEF EXECUTIVE OFFICER’S REPORT
The Town of Claremont is a small Council with a big agenda. We set this agenda in 2000 when we adopted the 2000-03 Strategic Plan. We can take pride in the fact that the Strategic priorities have been significantly achieved. We have completed 72%, commenced or nearing completion 19%, and have decided to not progress with 9% of the strategic projects set out in our plan.
It is not often an organisation, whether in the public or private sector, can report that level of success, in implementing its Strategic Plan. The next six months will see us revise the plan and thereby set the Strategic focus for the next five (5) years.
We have also been successful in recording significant improvements in a number of areas in Council operations.
The Town of Claremont bi-annual survey of residents recorded improvements across some 31 areas. We need to continue this work as well as address improvements in some areas.
Satisfaction with the performance of administration is at a high of 76.3%. Overall satisfaction with Council is 61.8%.
Our challenge is to build on this success whilst continuing to provide value-for-money services.
Arthur Kyron CHIEF EXECUTIVE OFFICER
Page 4 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
COUNCILLOR PROFILE
The Town of Claremont Council is made up of the Mayor and nine Councillors, who are elected by popular vote. Each member is elected for a four-year term. There are three wards: East, West and South, and each ward is represented by three Councillors.
Elections for all local government authorities are held biennially on the first Saturday in May. The last election was held on 3 May 2003 and the next election will be held in 2005.
An Annual Meeting of Electors is held each year and this year will be held at 7.00pm at Council Chambers, 308 Stirling Highway, Claremont on Tuesday 28 October 2003.
Current members of the Claremont Council are:
His Worship Deputy Mayor the Mayor Cr Clem Edwards Mr Peter OIson JP. West Ward Term Expires 2005 Term Expires 2007
Cr Paul Kelly Cr Jock Barker Cr Wendy Stephens Cr Diana Christian South Ward South Ward South Ward West Ward Term Expires 2005 Term Expires 2005 Term Expires 2007 Term Expires 2007
Cr Richard Hatchett Cr Anita Lorenz Cr Carolyn Marshall Cr Dick Maisey West Ward East Ward East Ward East Ward Term Expires 2005 Term Expires 2005 Term Expires 2007 Term Expires 2007
Page 5 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
COMMUNITY PERFORMANCE INDICATORS
In 2000 and 2002 the Town of Claremont undertook extensive research into how we performed across 38 service and facility variables to measure Council’s performance against community expectations.
The comparison between performance in 2000 and 2002 is summarised in the table below.
AREAS OF IMPROVEMENT VARIABLE 2000 2002 Access to Information 61.5% 75.1% Appearance of Streetscapes 66.2% 69.0% Art and Culture 60.1% 66.9% Community Communication and Consultation 59.5% 69.4% Council Performance 55.1% 61.8% Development and Zoning 49.7% 56.3% Disability Services 54.2% 63.4% Economic Growth and Tourism 47.3% 50.1% Financial Responsibility 50.3% 51.6% Footpaths 73.2% 80.5% Footpaths & Cycleways 59.0% 65.5% Golf Course 49.8% 58.5% Informative Web-Site No Measure 63.1% Library Services 78.5% 79.8% Maintaining Roads 73.2% 80.5% Managing the Natural Environment 64.8% 68.2% Managing Traffic 54.9% 60.9% Parks 84.7% 86.1% Pedestrian Movement 69.5% 69.9% Playgrounds 77.9% 78.2% Residential Infill 50.0% 52.9% Rubbish Recycling 80.3% 89.9% Safety 78.9% 87.8% Satisfaction with Dealings with Administration 76.1% 76.3% Senior Services 60.0% 62.1% Sports and Recreation 72.1% 78.3% Street Lighting 69.5% 74.2% Town Heritage 66.4% 72.2% Town Talk Newsletter No Measure 82.0% Vandalism and Graffiti 54.6% 64.3% Youth Issues 38.8% 52.2%
NEED FOR IMPROVEMENT VARIABLE 2000 2002 Appearance in Town Centre 72.3% 66.9% Aquatic Centre 70.1% 67.6% Bulk Rubbish Collection 91.4% 87.7% Controlling Animals 63.1% 57.3% Health Services 71.9% 70.4% Heritage and Museum Services 80.4% 79.2% Rubbish Collection 93.9% 93.1%
Page 6 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
EXECUTIVE TEAM & FUNCTIONS
Arthur Kyron CHIEF EXECUTIVE OFFICER
Saba Kirupananther Nick Boegl Terry Pearson DIRECTOR DIRECTOR DIRECTOR TECHNICAL SERVICES DEVELOPMENT SERVICES CORPORATE & COMMUNITY SERVICES
Engineering/Infrastructure Town Planning Administration and Finance
Transport and Traffic Environmental Health Community Services
Parks & Gardens Building Control Aquatic Centre
Works Depot Heritage Golf Course
Building Maintenance Ranger Services Museum
Occupational Safety & Health Library
Page 7 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
MISSION, VISION AND VALUES OF THE TOWN
Our Mission
“To develop a vibrant, harmonious and safe village.
Embracing the future, respecting the past.”
Our Vision
We are proud of our Town and our achievements. We will continue to work to create a community to reflect the following vision:
• We will be a positive example to other communities of integration between built and natural environments. Additionally, we will continue to develop a beautiful, green environment which presents a clear identity for the Town.
• Our Town will be accessible and safe.
• We welcome diversity in our community and we will have a harmonious, enjoyable and active community where our residents will have a strong sense of belonging.
• We will encourage the business community to be vibrant, successful, and integrated into the life of the Town.
• We will be an open and accountable government which encourages community involvement and strives to keep its community well informed.
• We will develop and manage the assets of the Town to the best of our ability and preserve our heritage for the enjoyment of the community.
• We will be a dynamic, achievement oriented, forward looking and caring organisation that strives for excellence. We are committed to sound financial management.
• We will strive to create a community, based around a village concept.
Our Values
Council has identified seven core values that underpin our commitment to achieving our mission.
Integrity We will be ethical and honest in the way we work, relate to and communicate with people.
Quality Communication We will keep our community involved in and informed of Council services and developments that may have an impact on them.
Page 8 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Mission, Vision and Values of the Town cont…
Excellence We will strive to achieve excellence in all that we do.
Accomplishment We will strive to finish everything we start, within budget and on time.
Contribution to Society We will enhance the sense of community.
Customer Service We will deliver services that are valued by our community whilst building positive relationships.
Sustainability The services we provide will be economically, socially and environmentally sustainable.
Our Key Result Areas
Six Key Result Areas have been identified for Council.
Managing the Built Environment To manage growth and development which will enhance the Town of Claremont village atmosphere and respect its heritage and streetscape.
Managing the Natural Environment Develop and promote a clean and green Town.
Infrastructure Management Protect and enhance the Town’s physical resources.
Community and Cultural Development Create a proud, positive and safe community.
Customer Service Continually improve community satisfaction with the whole of Council.
Financial and Resources Management Obtain value for money for ratepayers through effective and efficient resource and financial management.
Page 9 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
KEY PARTNERING INITIATIVES
The Town of Claremont acknowledges and has benefited from partnering arrangements with several key agencies and people in Western Australia.
• Our close association with volunteers has enabled us to deliver numerous services. • TravelSmart has been made possible through our close association with the Department of Planning & Infrastructure and cost sharing of the Travel Smart officer position with Nedlands and Cottesloe Councils. • The voluntary partnership between the Western Suburbs Regional Organisation of Councils (WESROC), comprising the Towns of Claremont, Cottesloe, and Mosman Park, the Cities of Nedlands and Subiaco, and the Shire of Peppermint Grove, has enabled the more efficient use of resources, improved planning and service delivery across a number of areas. • Our road upgrade programme has been significantly assisted by funding from Main Roads WA. • Aged persons support is made possible through partnering with the Towns of Cottesloe, Mosman Park and the Shire of Peppermint Grove and Federal Government HACC funding. • The local government councils of Claremont, Cottesloe, Mosman Park and Peppermint Grove support the continuing operation of the Curtin Aged Persons Homes and the Aged Persons Support Service (TAPSS) • Wider access to library stock is one example of the many benefits of the merging of the Claremont, Cottesloe/Mosman Park/Peppermint Grove, Nedlands and Subiaco libraries’ catalogues.
Page 10 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
DEVELOPMENT SERVICES DIRECTORATE
Responsibilities of the Directorate
The Development Services Directorate is responsible for the areas of Town Planning, Environmental Health, Building Control, Heritage Management and Ranger Services.
Principal Activities During 2002/03
TOWN PLANNING
• The Town Planning Branch assessed and reported to Council on 188 applications for planning approval and processed 94 applications for planning approval under delegated authority. • The Town Planning Scheme No. 3 text was the subject of an extensive audit, which will now result in a comprehensive update. • Major redevelopment site proposals were processed such as Bethesda Hospital, Claremont Town Centre, St Louis Retirement Village, Swanbourne Primary and Claremont Junction structure plan including community consultation, development assessment and report preparation. • Defence of a major appeal against the Hawaiian Town Centre Proposal. • Full review of planning policies reported to Council’s Strategic Planning and Policy Committee. • Preparation of draft residential design guidelines. • Council implemented a completely new and innovative planning and building license approval system.
ENVIRONMENTAL HEALTH
• The Environmental Health Branch conducted 280 food premises inspections; undertook 22 chemical food samples; 3 bacteriological food samples; inspected and sampled 480 pools; 131 inspections were completed of public swimming pools; investigated 183 health related complaints; 6 Health and Local Government notices were issued; 4 Food Seizure Notices issued for food not fit for human consumption; 37 routine inspections were completed of Public Buildings and one inspection completed of Public Building to check compliance with maximum occupancy requirements. • The new waste management and recycling system was implemented and has operated for the full year thus resulting in significant reductions in waste tonnage to landfill. The Town was recognised as one of the highest recycling communities in Western Australia. • The Cities for Climate Protection (CCP) Milestone 4 was completed, which provided for reduced greenhouse gas emissions from Council activities and helped to reduce Council’s energy costs. • The Earthcarers Program was implemented. This program promotes waste minimisation, recycling, composting etc. Council, via the Western Metropolitan Regional Council, employs an Earthcarer Coordinator to conduct training seminars and community events. • Monitored and reported on the Perth 2002 Royal Show, Christmas Carnival, City Muster, Moonlight and Wine Festival, Big Day Out rock concert and various activities conducted by the Royal Agricultural Society.
Page 11 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Development Services Directorate cont…
BUILDING CONTROL
• The Building Section issued 191 building licences; 39 demolition licences; 1 stop work order and 2 unlawful building works notices. • The Building Licence process was converted from a card record system to a computer based inventory which will contribute to the more efficient and accurate issuing of licences.
HERITAGE MANAGEMENT
• Processing of 10 requests for removal of heritage listings. • Conducted an information program to raise awareness of the built heritage of the Town. • The review of the Municipal Inventory was commenced and all homes on the Town’s Municipal Inventory were placed in the Council website.
RANGER SERVICES
• In the past year a total of 1622 parking infringement notices were issued; 13 abandoned vehicles were impounded; 32 Notices to comply for illegally displayed signage were issued; 59 signs were impounded; 109 Notices to comply for illegally placed materials on verges were issued; 33 Notices to comply for skip bins; 29 notices for reduction of bush fire hazards; 319 parking infringement notices during after hours patrols; 5 dog infringement notices, 15 dogs were impounded, 13 dog attacks reported, 2 prosecutions for dog attacks and 1 dog declared dangerous. • Successful management of Special Events Parking for Royal Perth Agricultural Show, the Big Day Out, and the Perth City Muster took a significant commitment of resources but resulted in a reduced impact on nearby residents. • Review of Local Law Parking and Parking Facilities. • Amendment to Activities on Thoroughfares and Public Places Local Law to enable rangers to impound vehicles parked within 10 metres of a Town of Claremont Tow Away sign. • Increased fees for parking offences of a dangerous nature.
Page 12 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
TECHNICAL SERVICES DIRECTORATE
Responsibilities of the Directorate
The Technical Services Directorate is responsible for the Town’s infrastructure assets (roads, stormwater drainage, paths, Council owned laneways, bores/pumps, reticulation systems and street furniture), streetscape, tree preservation and promotion, parks and gardens, playground equipment for children, lighting, street lighting, occupational safety and health, transport and traffic engineering, TravelSmart Programme and building maintenance.
Principal Activities During 2002/2003
• Gugeri Street embankment (timber structure) near the Royal Agricultural Society Showgrounds subway was replaced with a keystone concrete structure • Road Rehabilitation works were undertaken in the following locations:- • Stirling Road - Road reconstruction and resurfacing, median islands/tree planting, pedestrian crossings • Crack sealing was carried out on the following local streets:- o Langsford Street (Stirling Highway to Gugeri Street) o Parry Street (Stirling Highway to Barnfield Road) o John Street (Bernard Street to Stirling Highway) o Bernard Street (Goldsmith Road to cul-de-sac) o Warden Street (Gugeri Street to Senate Street) o Chatsworth Terrace (Dean Street to Stirling Road) o Hammond Road (Goldsworthy Road to Bay Road) • Leura Avenue (East) carpark lights improvement • As per the Corpsec Study Report (1997) and the Security Management Plan Report (1999) a staged lighting improvement program for parks and carparks was established from 1999/2000. • In 2002/2003 the Leura Avenue (East) carpark lighting was upgraded. • Previous stages were as shown below: o Stage 1 (1999/2000) Leura Avenue (West) carparks St Quentin’s Avenue (South side) o Stage 2 (2000/2001) Claremont Park Council Library carpark o Stage 3 (2001/2002) Mary Street Reserve Rowe Park Mrs Herberts Park Museum carpark • Mrs Herberts Park Toilets were upgraded by • Concrete cancer treatment • Adding a toilet for people with disabilities • Footpaths were replaced in:- • Stirling Road (East side) between Stirling Highway and Gugeri Street • Bindaring Parade (East side)
Page 13 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Technical Services Directorate cont…
• Bike improvements were implemented in the following locations: • End of trip facilities - bike racks were installed at the following locations: Claremont Aquatic Centre, Lake Claremont Park, Claremont Museum, Bay View Provendor, Cresswell Park, Shenton College Deli, Lake Claremont Golf Course, Swanbourne Village, Town of Claremont Depot, Belissimo, Commonwealth Bank, Leura Avenue Car Park • Shared Path upgrades took place in: o Stirling Rd (West side), from Stirling Highway to Gugeri Street o Claremont Park, from Bayview Tce Bowling Club to Thompson Road o Stirling Highway (South side), from Freshwater Parade to Queenslea Drive • Principal Shared Path extension from Swanbourne station to Grant Street was carried out by Main Roads WA and Public Transport Authority (formerly Westrail) • Sealed shoulder - Gugeri Street from Leura Avenue to Shenton Road subway • Town of Claremont Bike Plan • Traffic Management works completed in: • Judge Avenue/Ashton Avenue intersection • Alfred Road/ Brockway Road roundabout (with City of Nedlands) • Church Lane • Landscaping was carried out in Loch Street at the following locations:- o Stirling Highway end o Intersection of Melville Street o Intersection of College Road • Drainage - debris traps were installed in the Shenton Road subway • Application was submitted to the Office of Energy/Western Power for the final stage of the Underground power project in the area north of the railway line • Foreshore preservation works were undertaken with the support of “work for the dole” participants and in accordance with the draft Foreshore Management Plan • Stormwater Quality – Regional Study and Management A study was undertaken in 2002 by the Western Suburbs Regional Organisation of Councils (WESROC - comprising of the Cities of Nedlands and Subiaco, the Town of Claremont, Cottesloe, Mosman Park and the Shire of Peppermint Grove) and the Town of Cambridge. The aim of the study is to develop a regional strategy for management of stormwater quality. A regional technical group was formed between the above local authorities to implement of the study outcomes. Currently the group is progressing with the following: • Collection of stormwater quality data in selected outlets into the Swan River, ocean and lakes in the region • Development of education programs to raise community awareness • Assessment of different methods to improve stormwater quality. • Regional transport studies • A review of the Stirling Highway Reserve (between Winthrop Avenue in Subiaco and Jarrad Street in Cottesloe) has been undertaken by Main Roads WA and the Department for Planning and Infrastructure (DPI) and is in a stage of finalising the plans for the endorsement of the Councils in the region. The public consultation of the draft plan has already been completed. • On the request of the Town of Claremont, the review of the Metropolitan Region Scheme (MRS) road reserve for Claremont Crescent has been undertaken by DPI.
Page 14 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Technical Services Directorate cont…
• TravelSmart • Western Suburbs Access and Facilities Guide was completed, which provides a guide for walking, cycling and using public transport in Swanbourne and Claremont. It is available by email [email protected]. • Transport Action Plan - with the support of the community user group, the Transport Action Plan has been completed. The implementation of the recommendations will be undertaken progressively depending on the availability of funds and human resources and it will be reviewed annually. A copy of the plan is available at the Town of Claremont Library.
Page 15 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
CORPORATE & COMMUNITY SERVICES DIRECTORATE
Responsibilities of the Directorate
The Corporate Services Directorate is comprised of the Administration, Records, Finance and Information Technology, Aquatic Centre, Golf Course, Community Services and Public Relations, Library and Museum business units.
Principal Activities During 2002/2003
ADMINISTRATION, FINANCE, INFORMATION TECHNOLOGY AND RECORDS
• Continued with a proposal for the upgrade of the Council offices, to improve customer service facilities, to address disability access obligations and to improve staff accommodation standards. • Adopted the 2002/03 Budget on 6 August 2002. Completed the financial year with a total balance of cash reserves of $2,393,157, an increase of $82,990 from the balance at 30 June 2002. • Implemented a new rating system to accommodate the introduction of the emergency services levy on 1st July 2003. • Fully computerised the records management system, to increase the level of control that the Council has over the location of all Council records.
COMMUNITY SERVICES AND PUBLIC RELATIONS
• Continued to hold annual commemorative/celebrative events in the Town, including ceremonies for Anzac Day, Remembrance Day, the Christmas Carnival and Carols in the Park. • Held formal opening of YAC Remembrance Sensory Gardens. The YAC members won third prize in the Red Cross Community Challenge for this outstanding project. • Recognised volunteers at a function for all Council volunteers at the Claremont Museum. • Celebrated the contribution from our Seniors in Seniors week by funding a theatrical production staged at the Claremont Bowling Club. • Our YAC members worked with the PCYC by jointly sponsoring a youth event at the PCYC headquarters. • Our YAC members worked with other WESROC Councils to stage an AMPFEST/Clash of the Bands youth musical event. • Council supported and partly sponsored Meals on Wheels, TAPSS and other seniors agencies provided quality services to our seniors residents. • Council’s Disability Services Plan was implemented across directorates. • Council continues to provide a community bus service to seniors for events and shopping. • Conducted two successful seniors outings – Spring in the Valley Toodyay in September 2002 and York and Greenhills in May 2003.
Page 16 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Corporate & Community Services Directorate cont…
AQUATIC CENTRE
• Attracted 122,000 visitors, during the season. This was an increase of 5.2% from the previous year. • Installed new shade sails and support poles to replace ten-year old structures. • Held a successful Family Fun Day Sunday 9 February 2003 which attracted in excess of 2000 children and adults. • New out door lighting towers were installed, replacing original 32-year old structures. • Finalised plans to heat the pool water in 2003/04.
GOLF COURSE
• The Golf Course has continued to be operated by the Council on a “care and maintenance” basis. Expressions of Interest were sought for the improvement and on-going operation of the Course, and five submissions were received. This project will continue through 2003/04.
LIBRARY
Library Usage in 2002/03 • 7889 registered members. • 127,458 items borrowed. • 71,643 visitors to the library.
Programs for Children • Children’s Book Week program in August attracted over 1000 children from local participating schools. Selected children’s authors, illustrators and storytellers conducted fourteen sessions. • A Book Week competition was held featuring exhibits from local schools. • National Simultaneous Story Time was conducted in September. • A Teddy Bear’s Picnic was held in October, featuring a guest storyteller. • Weekly story time sessions were conducted throughout the year with a special Christmas event, featuring storyteller Glenn Swift. • Visiting interstate children’s author Justin D’Ath conducted a session attended by students from St Thomas’ Primary School in June. • Born to Read welcome package was developed and promoted to new parents to foster an interest in reading in young children. • Mayor & CEO participated in activities for Library & Information Week in May.
Programs for Adults • Library housebound service was provided to eligible Claremont residents and residents at St Louis. • Successful guest speaker evenings were conducted featuring local award winning writers Estelle Blackburn (October) and Sarah Hay (March). • Internet training sessions were conducted for Adult Learner’s Week in September, and at quarterly intervals throughout the year. • Online Public Access Catalogue (OPAC) training was conducted on a quarterly basis for library patrons. • Australian New Zealand Reference Centre (ANZRC) reference database training was held bi-monthly for patrons.
Page 17 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Corporate & Community Services Directorate cont…
Reference & Information Services • Library linked to the Australian Bureau of Statistics (ABS) library extension program (eLEP), which provides enhanced on-line access to ABS data. • A Library consortium agreement was coordinated for Australian/NZ Reference Centre (EBSCO reference database), providing on-line access to magazines, newspapers and reference resources. • Computer security was improved with installation of new library computer bench designed for the public access computers.
MUSEUM
• Produced four new street histories in partnership with Curtin University’s Research Institute for Cultural Heritage. The Museum has now published histories of fourteen streets in Claremont. • Obtained Lotterywest funding for the Town Centre Heritage Trail Guide, trail plaques and promotional display. A student from Curtin University’s Research Institute for Cultural Heritage completed historical research for the trail, with assistance from Museum staff and volunteers. • Completed the upgrade of all collection storage facilities. • Completed an audit of all items in the Museum’s Education collection. • Held two special Sunday openings to enable full-time workers to visit the Museum. Special activities included traditional scone and butter making. • Produced and distributed a new Museum brochure and “Volunteers Newsletter”. • Developed two new Education programmes for school visits. • Conducted education activities for schools throughout the year, offering food preservation, games of the past, wash day, butter making, scones, paper cutting, rag mats, lemon cordial making, schoolroom, sewing and darning, candle making and museum tours. • Redesigned and replanted the educational “bush garden”. • Three staff and five volunteers attended the Museums Australia National Conference in Perth. One staff member presented a paper. As part of a conference tour, a group of twenty staff and volunteers from museums around Australia visited Claremont Museum. • Completed Risk Management Plans for the Museum. • Installed clear panels to protect Museum artefacts on display. • Commenced planning hands-on exhibitions to offer interactive elements to complement existing displays. • Commenced planning to move the local history research area into the Museum. This will raise awareness of the museum facility and enable staff to supervise researchers and visitors at the same time.
Page 18 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
PLAN OF PRINCIPAL ACTIVITIES
Pursuant to section 5.53(2) of the Local Government Act, the following report provides details of Council’s Principal Activities.
The Plan of Principal Activities for the 2003-2007 period contains the following principal activities: • Transport • Underground Power • Future Usage of Lakeway Drive-In Theatre Site • Aquatic Centre • Refurbish Administration Office Building • Review Operation of Lake Claremont Golf Course • Heritage Management and Conservation • Town Centre Plan
TRANSPORT
Objective: The construction and maintenance of functional and attractive roads, streetscapes, footpaths, shared paths and drainage systems for the safe passage of people, vehicles and goods throughout the Town and facilitate the community to change to other modes of transport other than cars wherever possible.
The transport activity continued during the year and this activity detailed seven projects over $25,000 and the following progress was made.
1. Road rehabilitation The budgeted expenditure was $200,000. Projects carried out included rehabilitation of Stirling Road and crack sealing of Langsford Street, Parry Street, John Street, Bernard Street, Warden Street, Chatsworth Terrace and Hammond Road.
2. Pedestrian crossing – Gugeri Street The design for pedestrian activated traffic signals (puffin crossing) was completed in June 2003. Main Roads WA, the Blind Association, the Town’s officers and a mobility consultant verified the design drawings on site.
The physical works will be carried out by September 2003.
3. Security lights The street lighting in the area south of the railway line has been improved, with 70 high pressure sodium globes at 40m intervals (staggered on both sides of the road) on 3.5m poles (to bring the lighting below the tree canopy whenever possible). The lighting in the Leura Avenue (East) car park has been upgraded.
4. Footpath replacement Due to budget restrictions only $50,000 was allocated for footpath replacement. Footpaths in Bindaring Parade (East side) and Stirling Road (East side) were replaced.
Page 19 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Plan of Principal Activities cont…
5. Traffic Management West Ward Designs were completed for traffic management works in Claremont Crescent between Servetus Street and Saladin Street (near the Swanbourne Shopping Village). The works will be completed in 2003/04. This project is one of the outcomes of the West Ward (North section) Traffic Study.
6. Bay View Terrace/ St Quentin Avenue enhancement works This has been deferred until the 2003/04 financial year.
7. Bike path construction Shared paths were constructed in • Stirling Highway (South side from Freshwater Parade to Queenslea Drive) • Claremont Park (from Bay View Terrace near Bowling Club to Thompson Road) • Stirling Road (West side from Stirling Highway to Gugeri Street) Sealed shoulder marking was carried out in Gugeri Street from Leura Avenue to Shenton Road subway. Bike racks were installed in twelve locations. In addition, Main Roads WA and the Public Transport Authority (formerly Westrail/ Western Australian Government Railways) extended the Principal Shared Path along the railway line between Swanbourne station and Grant Street (as part of Perth – Fremantle principal shared path project).
Performance measures • Customer feedback, compliments and complaints on roads and footpaths etc. Surveys conducted showed more than 80 % satisfaction of ratepayers. • Compliance with specified response times – achieved. • Expenditure within cost budget estimates for the Technical Services Directorate. Compliance with budget - The expenditure in the transport programme was below budget. • Institute an awareness programme to encourage reduction in car usage in favour of walking and cycling. Many programs have been adopted: • Worked with local schools (including walking bus programs) • Organised car-free days • Articles in the Town Talk • Developed Access Guide • Developed Transport Action Plan with extensive participation of community user group (copy available at the library)
UNDERGROUND POWER
Objective: To place the overhead electricity lines underground throughout the Town of Claremont with consequential on-going cost savings, increase in safety, improved reliability of electricity supply and aesthetic benefits for the community.
The South Claremont phase of the underground power project (area south of the railway line) was completed in December 2002.
Page 20 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Plan of Principal Activities cont…
Performance: Financial - Final expenditure was $6,612,000. Approved budget was $6,320,000. Over expenditure was shared by the Town, Office of Energy and Western Power.
Cost exceeded budget due to • the incidence of rock, increasing the cost of drilling. • increased traffic management costs due to higher Main Roads WA standards becoming applicable, especially in Stirling Highway. • the necessity to hand-dig trenches in Stirling Highway in lieu of drilling, due to the number of existing underground services and the lack of room for the new conduits.
Quality of works and restoration of verges and private property – Initially, there had been delays in reinstatement of verges, but Western Power gradually improved its timeliness. Western Power managed the project, including quality of works and dealing with private property issues. For a project of this magnitude and complexity the complaints were minimal. Western Power continuously improved its project management methods, especially communication management.
Improvement of aesthetic values of streetscape – Based on (unsolicited) verbal feedback from ratepayers and residents, there is a common view that the new decorative streetlights have vastly improved the streetscape and also improved lighting levels, and therefore security.
FUTURE USEAGE OF LAKEWAY DRIVE-IN THEATRE SITE
Objective: To apply best planning and sustainability practices to developing the Lakeway Drive-in site as a residential subdivision.
This activity was commenced in 2001/2002by the holding of a referendum of ratepayers on 13 March 2002 in regard to the future use of the Narla Rd drive-in site. The outcome of the referendum was that the majority of electors favoured “a partial residential and recreational development”. In March 2002 Council resolved to support this option.
This project did not progress in 2002/03, but will do so in 2003/04 when Council considers a report for an implementation plan for a residential, and recreation with bushland, development.
Performance: It is not possible to measure performance due to the infancy of the project.
AQUATIC CENTRE
Objective: To carry out a feasibility study into heating the three pools at the Claremont Aquatic Centre (enabling it to operate year-round) and into a modest upgrade of the buildings.
Page 21 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Plan of Principal Activities cont…
A feasibility study on heating the pool and a modest upgrade of buildings was prepared by an external consultant and was considered by Council in 2002/03. Council approved the project in 2002/03 and the project will be completed in 2003/04.
Performance: It is not possible to measure performance due to the infancy of the project.
REFURBISH ADMINISTRATION OFFICE BUILDING
Objective: To provide an improved standard of customer service facility for the clients of Council and a safe and reasonable standard of working environment for members of staff and elected members.
This project will be reconsidered by Council in 2003/04.
Performance: It is not possible to measure performance due to the infancy of the project.
REVIEW OPERATIONS OF LAKE CLAREMONT GOLF COURSE
Objective: To review the operation of the Lake Claremont Golf Course in order to identify, and consider, the options for its future usage.
The Golf Course has continued to be operated by the Council on a “care and maintenance” basis. Expressions of Interest were sought in May 2003 for the improvement and on-going operation of the Course, and five submissions were received. This project will continue through 2003/04.
Performance: It is not possible to measure performance due to the infancy of the project.
HERITAGE MANAGEMENT AND CONSERVATION
Objective: To manage urban growth and conserve the cultural heritage of the Town of Claremont for present and future generations.
Council is maintaining steady progress to overview the heritage management program, as follows:
Activity 1: Review of MI • Adopt an accurate list of current places and make list available to public. • Carry out thematic historical framework for Claremont. • Use this framework to establish local significance criteria for important periods of Claremont history. • Criteria to follow current best practice and allow for levels of significance to be established for listed places. • Workshop criteria in-house (Heritage Advisory Committee, councillors, staff) then with the public. • Submit fine tuned criteria to Council for endorsement.
Page 22 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Plan of Principal Activities cont…
• Progressively review current listings in light of local significance criteria. Ensure all places have an assessment which conforms to current best practice. • Council to endorse any changes to the current listings resulting from this process.
Activity 2: Management of MI • Review Town Planning Scheme provisions in light of current best practice and with reference to local significance criteria. • Establish through TPS different levels of protection which relates directly to levels of significance. • Formulate a heritage management plan which establishes a high level of community consultation process for resolving heritage issues. • Identify Key heritage policy needs. • Progressively ensure that heritage survey coverage of Claremont is complete and identify any heritage places not listed and list following process established by Claremont and Heritage Management Plan (HMP). • Identify potential precincts or heritage areas. Add to listings following process established by H.M.P. and Council endorsement. • Develop appropriate management policies for precincts or areas. • Establish incentives for Heritage Property owners or owners in precincts.
Activity 3: Manage new development and the character of existing neighbourhoods
• Policy formulation to help ensure new development is compatible to the character of the town.
Activity 4: Enhance the sense of community
• Actively disseminate information on Claremont’s heritage (Town Talk, Post, giving talks, flyers etc, sourcing grants for or funding local history booklets, books etc.) • Take part and promote Heritage Awareness raising events such as Heritage Week and Archaeology Week. Liaise with National Trust, Heritage Council etc. • Source grants for heritage conservation and interpretation projects. • In conjunction with the Museum, actively pursue a program of community projects which, a) raise awareness; b) allow the community to actively participate in heritage identification and conservation.
TOWN CENTRE PLAN
Objective: To facilitate the orderly and proper development of land within the Claremont Town Centre.
An Enquiry-by-Design project initiated by the Western Australian Ministry for Planning, Department of Transport and Town of Claremont in August 2000 identified the need for a Town Centre Plan for the Claremont Town Centre.
Page 23 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Plan of Principal Activities cont…
Numerous community workshops were held in November and December 2002 to assist with the formulation of a Town Centre Plan and Town Centre Design Guidelines.
The Town Centre Design Guidelines have been adopted by Council as an interim Policy of Council.
The Draft Town Centre Plan has been prepared and circulated to Councillors for further review, prior to release to the broader community for public comment. The Draft Town Centre Plan is expected to be advertised in November 2003.
Page 24 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
NATIONAL COMPETITION POLICY
Local government has a statutory obligation to review and reform all local laws that restrict competition and also to review local laws every eight years.
All local laws have now been reviewed to ensure compliance with national competition policy. The following Local Laws were reviewed and amended during the year:-
• Parking and Parking Facilities Local Law • Activities on Thoroughfares and Public Places Local Law.
DISABILITY SERVICES PLAN
The Town is committed to the implementation of the objectives contained in its Disability Services Plan as early as practical, subject to available resources. The plan was completely re- written in 2001.
Outcomes Achieved in 2002/03
• Installed an elevator between the ground and first floors in the Council Chambers for use by people with mobility problems.
Proposed Activities for 2003/04 and Future Years
• Install automatic front doors to Council Chambers, off Stirling Highway. • Redesign the public toilets off the library foyer to make them accessible by people with disabilities.
Page 25 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
STATEMENT BY THE CHIEF EXECUTIVE OFFICER
The Financial Statements of the Town of Claremont, being the annual financial report, supporting notes and other information for the financial year ended 30 June 2003, are, in my opinion, properly drawn up to present fairly the financial position of the Town of Claremont at 30 June 2003 and the results of the operations for the financial year then ended, in accordance with the Australian Accounting Standards (except to the extent that these have been varied in the Statement of Accounting Policies required by Australian Accounting Standard AAS6 “Accounting Policies” and the accompanying notes to the annual financial report) and comply with the provisions of the Local Government Act 1995 and the regulations under that Act.
Signed on 1 October 2003
Arthur Kyron CHIEF EXECUTIVE OFFICER
Page 26 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
STATEMENT OF FINANCIAL PERFORMANCE
Statement of Financial Performance (By Function / Activity) For The Year Ended 30 June 2003
Budget Actual Actual 2003 2003 2002 Note $ $ $ Operating Revenue General Purpose Revenue 5,733,137 5,824,434 5,748,844 Governance 19,500 32,001 33,368 Law, Order and Public Safety 10,500 12,298 10,016 Health 30,110 26,376 28,076 Education & Welfare 0 9,232 1,240 Community Amenities 161,762 230,923 181,887 Recreation & Culture 984,900 612,933 624,849 Transport 408,020 447,005 605,048 Economic Services 236,700 272,560 208,960 Other Property Services 49,700 72,486 68,334
Total Operating Revenue 2(a) 7,634,329 7,540,248 7,510,622
Operating Expenditure General Purpose Revenue 210,866 156,608 192,533 Governance 982,026 979,100 769,660 Law, Order and Public Safety 227,499 214,799 191,724 Health 196,412 198,927 194,106 Education & Welfare 130,359 101,630 120,448 Community Amenities 1,484,903 1,331,623 1,088,154 Recreation & Culture 2,281,570 2,297,003 2,102,111 Transport 1,534,667 1,569,199 1,370,779 Economic Services 277,629 257,286 323,491 Other Property Services 140,599 76,626 304,362
Total Operating Expenditure 2(a) 7,466,530 7,182,801 6,657,368
Change in Net Assets Resulting from 167,799 357,447 853,254 Operations Before Significant Item
Significant Item Underground Power Project Operating Revenue 2(a) 0 0 3,930,852 Operating Expenditure 2(a) 360,000 300,828 3,660,152 Net Income (Expenditure) (360,000) (300,828) 270,700
Change in Net Assets Resulting from Operations 15(b) (192,201) 56,619 1,123,954
The Statement of Financial Performance is to be read in conjunction with the notes to and forming part of the financial statements.
Page 27 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
STATEMENT OF FINANCIAL POSITION
Statement Of Financial Position as at 30 June 2003
2003 2002 Note $ $ Current Assets Cash and Investments 5 4,173,432 3,594,390 Receivables 6 330,218 904,836 Prepayments 7 12,764 61,423 Total Current Assets 4,516,414 4,560,649
Current Liabilities Trade and Sundry Creditors 8 1,086,632 832,459 Provisions 9 139,216 123,889 Bonds and Retentions 5 298,798 266,497 Income Received in Advance 10 21,186 54,141 Borrowings 11 - - Total Current Liabilities 1,545,832 1,276,986
Net Current Assets 2,970,582 3,283,663
Non-Current Assets Receivables 6 120,194 154,857 Property Plant and Equipment 12 15,477,028 15,312,653 Infrastructure 12 7,867,428 7,623,386 Investment 13 986,402 903,029 Total Non-Current Assets 24,451,052 23,993,925
Non-Current Liabilities Provisions 9 62,141 58,087 Total Non-Current Liabilities 62,141 58,087
Net Assets 27,359,493 27,219,501
Equity Accumulated Surplus 15,626,833 15,653,204 Reserves (Cash Backed) 14 2,393,157 2,310,167 Reserves (Non Cash) 9,339,503 9,256,130
Total Equity 27,359,493 27,219,501
The Statement of Financial Position is to be read in conjunction with the notes to and forming part of the financial statements.
Page 28 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
STATEMENT OF CHANGES IN EQUITY
Statement Of Changes In Equity for the Year Ended 30 June 2003
2003 2002 Note $ $ Reserves – Cash Backed Balance at Beginning of Year 2,310,167 2,232,888 Amount Transferred to Accumulated Surplus (917,388) (4,318,242) Amount Transferred from Accumulated Surplus 1,000,378 4,395,521 Balance at End of Year 5 & 14 2,393,157 2,310,167
Reserves – Non Cash Balance at Beginning of Year 9,256,130 9,231,352 Revaluation of WMRC Investment 13 83,373 24,778 Balance at End of Year 9,339,503 9,256,130
Accumulated Surplus Balance at Beginning of Year 15,653,204 14,606,529 Change in Net Assets Resulting from Operations 56,619 1,123,954 Amount Transferred to Reserves 14 (1,000,378) (4,395,521) Amount Transferred from Reserves 14 917,388 4,318,242 Balance at End of Year 15,626,833 15,653,204
Total Equity 27,359,493 27,219,501
The Statement of Changes in Equity is to be read in conjunction with the notes to and forming part of the financial statements.
Page 29 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
STATEMENT OF CASH FLOWS
Statement Of Cash Flows for the Year Ended 30 June 2003
2003 2002 Note $ $ Cash Flows From Operating Activities Receipts Receipts from Customers 7,336,826 9,965,052 Interest Received 16 219,863 229,175 Receipts From Operations 7,556,689 10,194,227
Payments Payments to Suppliers (4,014,109) (7,102,945) Payments to Employees (2,452,992) (2,474,879) Interest Payments Payments From Operations (6,467,101) (9,577,824)
Net Cash From Operating Activities 15(b) 1,089,588 616,403
Cash Flows From Investing Activities Payments for Purchase of Infrastructure (560,409) (936,495) Payments for Purchase of Property, Plant and Equipment (713,776) (535,232) Proceeds from Sale of Property, Plant and Equipment 2(c) 223,226 155,620 Net Cash Used In Investing Activities (1,050,959) (1,316,107)
Cash Flow From Financing Activities Proceeds from Borrowings - - Repayment of Borrowings - - Net Cash Used In Financing Activities -
Cash Flows from Government Government Grants 540,413 506,483 Net Cash Provided by Government 540,413 506,483
Net Decrease In Cash Held 579,042 (193,221)
Cash at Beginning of Year 5 3,594,390 3,787,611
Cash at End of Year 5 4,173,432 3,594,390
The Statement of Cash Flows is to be read in conjunction with the notes to and forming part of the financial statements.
Page 30 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
RATE SETTING STATEMENT
Rate Setting Statement (By Function / Activity) for the Year Ended 30 June 2003
2003 2003 2002 Budget Actual Actual Note $ $ $ Operating Revenue General Purpose Revenue 435,350 508,636 590,417 Governance 19,500 32,001 33,368 Law, Order and Public Safety 10,500 12,298 10,016 Health 30,110 26,376 28,076 Education & Welfare 0 9,232 1,239 Community Amenities 161,762 230,923 181,887 Recreation & Culture 984,900 612,933 624,849 Transport 408,020 447,005 605,048 Economic Services 236,700 272,560 208,960 Other Property Services 49,700 72,486 68,335 2,336,542 2,224,450 2,352,195 Less Operating Expenditure General Purpose Revenue 210,866 156,608 192,533 Governance 982,026 979,100 769,660 Law, Order and Public Safety 227,499 214,799 191,724 Health 196,412 198,927 194,106 Education & Welfare 130,359 101,630 120,448 Community Amenities 1,484,903 1,331,623 1,088,154 Recreation & Culture 2,281,570 2,297,003 2,102,111 Transport 1,534,667 1,569,199 1,370,779 Economic Services 277,629 257,286 323,491 Other Property Services 140,599 76,626 304,362 (5,129,988) (4,958,351) (4,305,173) Add Depreciation 2(b) 674,150 637,656 575,451 Loss (Profit) on Disposal of Assets 2(c) 100 4,886 10,278 Accrual Adjustments 0 38,717 3,328 Significant Item 2(a) (360,000) (300,828) 270,700 (4,815,738) (4,577,920) (3,445,416) Less Capital Program Purchase of Property Plant and Equipment 666,000 713,776 535,226 Purchase Infrastructure Assets 1,642,930 560,409 936,504 Payment of Principal on Loans 11 - - Transfers to Reserves 14 1,037,750 1,000,378 4,395,521 (8,162,418) (6,852,483) (9,312,667) Less Funding From Proceeds from Sale of Assets 2(c) 190,750 223,227 155,620 Loan Proceeds - - - Reserves 14 1,702,975 917,387 4,318,242 Opening Balance 973,498 973,498 653,876 Closing Balance (2,592) (577,426) (973,498) Amount To Be Made Up From Rates 4 (5,297,787) (5,315,797) (5,158,427)
The Rate Setting Statement is to be read in conjunction with the notes to and forming part of the financial statements.
Page 31 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS
1. Significant Accounting Policies The significant accounting policies which have been adopted in the preparation of these financial statements are:
a) Basis of Accounting The financial statements have been drawn up in accordance with the accounting concepts, standards and disclosure requirements of the Australian accounting bodies, the Local Government Act and the Local Government (Financial Management) Regulations. They have been prepared on the accrual basis under the convention of historical cost accounting.
b) Local Government Reporting Entity The financial statements forming part of this report have been prepared on the basis of one fund. Balances held in reserves have been consolidated into the municipal fund.
c) Infrastructure, Property, Plant and Equipment i) Cost Infrastructure, property, plant and equipment is carried at cost.
Any gain or loss on disposal of assets is determined as the difference between the carrying value of the asset at the time of disposal and the proceeds from disposal and is included in the operating result in the year of disposal.
Property, Plant and Equipment are capitalised if the threshold values exceed: Buildings & Other Structures $2,000 Plant & Equipment $1,000 Furniture $1,000 Tools $1,000
ii) Depreciation Items of property, plant and equipment, excluding freehold land, are depreciated over their estimated useful lives on a straight line basis, as follows:
Plant And Major Equipment Powered Equipment 3-5 Years Electrical Equipment 3-5 Years Park Equipment and Furniture 10 Years Attachable Non-Licensed Plant 10 Years Playground Equipment 10 Years Mobile Plant 3-7 Years Electrical and Internal Equipment 3-5 Years Furniture and Equipment 10 Years Tools 5 Years Buildings 50 Years Infrastructure Assets 50 Years
Assets are depreciated from the date of acquisition, or in respect of internally constructed assets, from the time that they are completed and held ready for use.
Page 32 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
d) Infrastructure Infrastructure assets are those amenities, structures or facilities, which assist Council in providing services to the community and may have the following characteristics: • A long life • Require substantial capital outlays • Do not necessarily have a realisable value • Usually a fixture - sometimes not readily visible / noticeable • Consist of a number of components of an overall system • Provide public facilities or deliver services
Infrastructure assets typically include roads, paths and drainage and are only capitalised if the value exceeds $5,000.
e) Rates The rating and reporting periods of the Council coincide. All rates levied for the year are recognised as revenues.
f) Revenue Revenue from rates is recognised when the rates are levied. Interest revenue is recognised on a proportional basis taking into account interest rates applicable to the financial year. Revenue from the rendering of a service is recognised upon delivery of that service.
g) Accounts Receivable The collectability of debts is assessed at balance sheet date and specific provisions made for doubtful accounts. Any outstanding rates are secured by a charge upon the ratepayers’ property and therefore no provision is made for bad or doubtful debts.
Receivables are generally settled under the terms of the agreements and are carried at the amounts due.
h) Accounts Payable Trade payables and other accounts payable are recognised when the Council becomes obliged to make future payments resulting from the purchase of goods and services.
i) Grants, Donations and Other Contributions All grants, donations and other contributions are recognised as revenue in the reporting period in which they are received.
j) Investments All investments are valued at cost and interest on those investments is recognised when accrued.
k) Employee Entitlements Employee entitlements are accrued on a pro-rata basis in accordance with contractual agreements, awards and relevant Acts, in relation to annual leave, sick leave and long service leave, in respect of services provided by employees up to the reporting date. Provisions are made for long service leave based on future rates of pay, liabilities for annual leave and rostered day off leave is based on current rates of pay.
Page 33 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
The Council’s liability for long service leave is recorded as current and/or non-current liabilities. The current liability represents the Council’s legal and contractual obligations at termination of employment. The non-current liability is calculated on a pro-rata basis by various percentages related to years of service.
In respect of employees who have transferred to the Town of Claremont from other Local Government Authorities, Council’s liability for Long Service Leave is recorded in the statement of financial position net of contributions due from other Local Government Authorities.
l) Superannuation The Council meets the statutory requirements of the Superannuation Guarantee Act by contributing the minimum 9% to the Local Government Superannuation Scheme. An additional 1% is contributed by Council for employees covered by the Enterprise Bargaining Agreements, excluding contracted officers. The Council also contributes an additional 2% to the Local Government Superannuation Scheme where voluntary contributions are made by employees.
The Council contributions are charged against revenue in the financial years to which the payments relate. The Council has no unfunded liability in respect of employee superannuation entitlements and no liability has been recognised in the financial statements.
m) Goods and Services Tax
In accordance with recommended practice, revenue, expenses and assets capitalised are stated net of any GST recoverable. Receivables and payables shown within this document are stated inclusive of applicable GST.
n) Rounding All amounts have been rounded to the nearest dollar and some minor variations between notes may occur as a result.
2. Operating Revenues and Expenditures
a)(i) Operating Revenues Classified by Nature and Type:
2003 2002 $ $ Operating Revenues Rates and Charges 5,420,210 5,224,421 Licences 172,356 95,650 Fines And Penalties 77,386 95,402 User Fees And Charges 906,328 987,261 Grants And Subsidies - Operating 176,681 167,545 Grants and Subsidies Non-Operating 363,732 483,872 Contributions And Donations 133,132 184,439 Interest On Investments 219,863 229,175 Reimbursements 51,077 28,650 Profit On Sale Of Fixed Assets 19,483 14,207 Total 7,540,248 7,510,622
Page 34 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
a)(ii) Operating Expenditure Classified by Nature and Type:
Operating Expenses Employee Costs 2,440,529 2,474,879 Contractors And Materials 3,237,782 2,842,813 Utility Charges 316,190 282,781 Insurance 190,256 161,533 Loss On Sale Of Fixed Assets 24,369 24,485 Other Costs 336,019 295,426 Depreciation 637,656 575,451 Total 7,182,801 6,657,368
a)(iii) Significant Item Classified by Nature and Type:
Underground Power Project Budget Actual Actual 2003 2003 2002 $ $ $ Operating Revenue Service Charge - - 3,930,852 Total as per Operating Statement 3,930,852
Operating Expenditure Contractors and Materials 360,000 300,828 3,660,152 Total as per Operating Statement 360,000 300,828 3,660,152
a)(iv) Employee Costs: Employee costs reported in this note represent the costs of employees other than direct labour costs for Works and Services. These costs, totalling $407,743 in 2002/03, ($385,712 in 2001/02) are included in Contractors and Materials Costs and Capital and Infrastructure Expenditure depending on where those employees charged their time during the year. The total employee costs in 2002/03 were $2,848,272 ($2,860,591 in 2001/02).
b) Property, Plant, Equipment and Infrastructure Classified by Function and Activity.
Gross Depreciation Net Asset Depreciation Program Asset Provision Value Expense Value $ $ 2003 $ $ Governance 11,405,291 386,824 11,018,467 94,084 Health 113,679 15,581 98,098 7,031 Education and Welfare 41,758 5,930 35,828 5,930 Community Amenities 201,400 20,198 181,202 11,978 Recreation and Culture 4,219,212 1,093,047 3,126,165 111,622 Transport 19,884,104 11,460,393 8,423,711 336,342 Other Economic Services 108,100 4,572 103,528 762 Other Property and Services 461,966 104,509 357,457 69,907 Total Property, Plant, 36,435,510 13,091,054 23,344,456 637,656 Equipment and Infrastructure
Page 35 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
c) Asset Disposals Classified by Function and Activity
Net 2003 2003 2003 2003 Program Asset Budget Actual Net Budget Net Actual Value Proceeds Proceeds Gain/ (Loss) Gain/ (Loss) $ $ $ $ $ Governance 61,972 54,000 62,273 3,700 301 Health 22,072 19,500 18,182 3,100 (3,890) Welfare - - 7,000 - 7,000 Community Amenities 46,517 38,000 43,091 (4,200) (3,426) Recreation and Culture 13,219 - - - (13,219) Transport 16,662 16,000 18,727 (1,300) 2,065 Other Property and 67,671 63,250 73,954 (1,400) 6,283 Services Totals 228,113 190,750 223,227 (100) (4,886)
d) Fees and Charges Classified by Function and Activity
2003 2002 Program $ $ General Purpose Revenue 78,709 138,874 Governance 23 20 Law Order & Public Safety 8,615 9,223 Health 24,278 24,235 Community Amenities 127,685 113,300 Recreation and Culture 577,512 603,669 Transport - - Economic Services 261,860 193,590 Other Property and Services -
Total Fees and Charges 1,078,682 1,082,911
e) Audit Fees The amount payable for audit fees in 2002/2003 is $6,645.65.
3. Statement of Objective In order to discharge its responsibilities to the community, the Council has developed a set of operational and financial objectives under a strategic plan. These objectives have been established on an overall basis, reflected by the Council’s mission statement. The strategic plan establishes objectives and specifies performance indicators that are relevant to these objectives. These objectives and performance indicators provide a framework for the future direction of the Town of Claremont.
The Town of Claremont is dedicated to providing high quality services to the community through the various service oriented programs which it has established:
General Purpose Funding - General rate revenue and costs relating to levying of rates, general purpose grant revenue and interest on investments.
Governance - Members of Council, civic receptions and functions, public relations, administration and finance.
Page 36 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
Law, Order and Public Safety - Fire prevention, including WA Fire Brigade Levy, animal control, dog pound, local law control and civil emergency services.
Health - Maternal and infant health, food control and health inspections.
Education & Welfare - Pre-schools, aged and disabled, senior citizens, welfare administration, donations to welfare organisations.
Community Amenities - Rubbish collections, recycling, litter control, public litter bins, town planning control/studies
Recreation and Culture - Public halls, civic centres, swimming pool, golf complex, parks, sports grounds, sports groups, community recreation programs, library, community arts program, heritage and museum.
Transport - Roads, footpaths, cycleways, rights of way, drainage, road verges, median strips, street lighting, street cleaning, street trees, traffic surveys, traffic management and underground power.
Economic Services -Building services.
Other Property Services -Public works overheads, plant/vehicle operations, private works and other property.
4. Rating Information
Rate Type Rate In Basis No. GRV 2003 2003 2002 $ Prop $ Budget Actual Actual $ $ $ General Rate 6.9616 Gross Rental 3,072 65,828,802 4,547,307 4,552,720 4,428,904 Value Minimum N/A Minimum 1180 9,038,406 750,480 750,480 682,269 $636 Interim Rate Gross Rental 12,597 47,254 Value
Sub-Totals 4,252 74,867,208 5,297,787 5,315,797 5,158,427
Service Charge - - 3,930,852 Deferment 8,200 9,137 8,546 Interest Penalty & Interest 15,000 13,262 16,973 Rates Written Off - - - Ex Gratia Rates 43,000 38,443 49,021 NET RATE 5,363,987 5,376,639 9,163,819 REVENUE
a) General Rates All rateable properties in the district are valued on the gross rental valuation (GRV) method.
Page 37 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
b) Minimum Rate Levy A minimum rate of $636 was assessed and applied to 1180 rateable properties. The rate in the dollar of the general rate which would otherwise be payable is 6.9616 cents.
c) Instalment Options and Charges The options for payment of rates were as follows: Option 1: payment in full within 35 days of notice. Option 2: payment by four instalments due two months apart
An administration fee of $8.50 per instalment notice applied and a 5.5% per annum interest charge, calculated daily, was levied on option 2
Note: instalments were not available if rates or interest thereon imposed in a previous year remained unpaid on the due date of the first instalment.
d) Interest on Overdue Rates A rate of 11% per annum calculated on a daily interest rate of 0.0301% was charged on amounts that were not paid within 35 days of the first issue of notice. In the case where instalments were made, the daily penalty interest was charged on an instalment, which remained unpaid after its due date.
5. Cash and Investments 2003 2002 $ $ Unrestricted 1,481,477 1,017,726 Restricted 2,691,955 2,576,664 Total 4,173,432 3,594,390
The following restrictions have been imposed by regulations or other externally imposed factors.
Cash Backed Reserves Refuse Disposal Reserve 111,755 133,250 Study Tour Reserve 1,651 15,713 Infrastructure Reserve 1,002,095 1,006,840 Automation Reserve 62,437 36,147 Underground Power Reserve 150,320 159,145 Town Centre Reserve - 17,875 Plant Replacement Reserve 145,864 130,712 Bore Replacement Reserve 39,120 37,513 Centenary Celebration Reserve 34,643 17,431 Parking Reserve 451,873 434,260 Administration Building Reserve 367,925 321,281 Depot Facilities 25,474 - Total Reserves 2,393,157 2,310,167
Page 38 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
Bonds & Retentions Building Construction Industry Training Fund 4,872 4,676 Anzac Cottage 787 787 Australia Post 44,215 42,466 Building Licence Levy 7,523 2,818 Footpath Deposits 193,477 170,028 Hall Hire Bonds 2,275 2,750 Heritage Trust 11,467 11,467 Museum 991 2,881 Performance Bonds 21,060 18,429 Plan Deposit 100 200 Pool Coaching Rights 3,500 3,500 Skateboard Arena Donations 100 100 Staff Christmas Party-Fundraising 192 159 Unclaimed Monies 1,587 1,529 Use of Verge 2,400 1,600 Youth Advisory Council 3,199 2,551 Staff Fundraising for Charity 1,053 556
Total Bonds and Retentions 298,798 266,497
Total Restricted Cash 2,691,955 2,576,664
6. Receivables 2003 2002 $ $ Current Rates 33,339 83,250 Sundry Debtors 52,504 301,510 Underground Power Service Charge(Pilot Project) 10,133 10,133 Underground Power Service Charge 40,514 331,462 (South Claremont Project) Pensioner Rebate Debtors 2,750 539 Staff Debtors (Uniforms) - - GST Receivable 181,372 165,993 Accrued Income 9,606 11,949 Total Current Receivables 330,218 904,836
Non Current Pensioners Deferred Rates 120,194 154,857 Total Non-Current Receivables 120,194 154,857
7. Prepayments
Insurance - 40,689 Contractors and Materials 12,764 20,734 12,764 61,423
Page 39 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
8. Creditors
Trade Creditors 502,068 347,946 GST Payable 116,462 111,484 Accrued Expenses 182,389 120,471 Staff Entitlements-Annual Leave 256,615 214,668 Staff Entitlements-Rostered Day Off Leave 29,098 37,890 1,086,632 832,459
9. Provisions Current Provision For Long Service Leave 139,216 123,889 Total Current Leave Provision 139,216 123,889
Non Current Provision For Long Service Leave 62,141 58,087 Total Non Current Leave Provision 62,141 58,087
10. Income Received in Advance 2003 2002 $ $
Grants and subsidies- Non-operating - 49,436 User fees and charges 21,186 4,705 21,186 54,141
11. Borrowings a) Loan Liability Council had no loans at 30th June 2003.
b) New Borrowings Council did not raise any new loans during the 2002/2003 year.
c) Other Loan Facilities & Financing Arrangements Council does not have any established overdraft facility with any banking institution.
12. Property, Plant, Equipment and Infrastructure
Property, Plant & Equipment Land and Buildings – at cost 15,156,263 15,032,781 Less Provision for Depreciation (647,916) (550,367) 14,508,347 14,482,414
Furniture and Fittings – at cost 182,541 173,026 Less Provision for Depreciation (154,004) (140,548) 28,537 32,478
Plant and Equipment – at cost 1,617,570 1,468,913 Less Provision for Depreciation (756,682) (818,173) 860,888 650,740
Page 40 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
Electrical Office Equipment – at cost 273,501 316,546 Less Provision for Depreciation (194,245) (169,525) 79,256 147,021
Total Property, Plant & Equipment – Net Book Value 15,477,028 15,312,653
Property, Plant, Equipment and Infrastructure continued
Infrastructure 2003 2002 $ $ Roads - at cost 11,978,893 11,577,819 Less Provision for Depreciation (4,946,994) (4,704,411) 7,031,899 6,873,408
Parks – at cost 255,119 255,119 Less Provision for Depreciation (12,473) (7,369) 242,646 247,750
Paths – at cost 3,323,517 3,233,029 Less Provision for Depreciation (2,800,063) (2,732,809) 523,454 500,220
Drainage – at Council Valuation 3,578,677 3,578,677 Less Provision for Depreciation (3,578,677) (3,578,677) - -
Works in Progress 69,429 2,008
Total Infrastructure – Net Book Value 7,867,428 7,623,386
13. Investments (Non-Current) Western Metropolitan Regional Council Council, together with the City of Subiaco, Towns of Mosman Park and Cottesloe and the Shire of Peppermint Grove, comprise the Western Metropolitan Regional Council (WMRC). The WMRC provides for waste disposal within the region.
2003 2002 $ $ Investment In Western Metropolitan Regional Council 986,402 903,029 Total Non Current Investments 986,402 903,029
Page 41 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
14. Reserves
Schedule of Reserve Accounts
Description Balance Interest Transfer Transfer Transfer Balance 1/7/2002 Earned From To To/From 30/6/2003 Municipal Municipal Other Fund Fund Reserves Refuse Disposal Reserve 133,250 6,305 45,000 (72,800) - 111,755 Study Tour Reserve 15,713 1,651 - - (17,364) - Infrastructure Reserve 1,006,840 42,525 398,200 (445,470) - 1,002,095 Office Automation Reserve 36,147 2,290 24,000 - - 62,437 Underground Power Reserve 159,145 7,423 281,991 (298,239) - 150,320 Town Centre Reserve 17,875 1,975 - (19,850) - - Plant Replacement Reserve 130,712 5,152 45,000 (35,000) - 145,864 Bore Replacement Reserve 37,513 1,607 - - - 39,120 Centenary Commemoration 17,431 1,499 - - 17,364 36,294 Reserve Parking Reserve 434,260 17,613 - - - 451,873 Administration Building 321,281 15,523 77,150 (46,029) - 367,925 Depot Facilities - 474 25,000 - - 25,474 Total Reserves 2,310,167 104,037 896,341 (917,388) - 2,393,157
Purpose Of Reserves
• Refuse Disposal - to provide for the future needs for refuse treatment and disposal for the residents of the Town.
• Infrastructure Development & Maintenance - to provide for the future planning and undertaking of capital and infrastructure works in the town.
• Office Automation - to assist in the future financing of large office equipment purchases.
• Underground Power - to provide for the planning or installation of underground power.
• Town Centre - to provide for the planning and undertaking of capital and infrastructure works in the central business district of Claremont (bounded by Leura Avenue, Stirling Highway, Stirling Road and Gugeri Street).
• Plant Replacement - to provide for the replacement of major items of heavy plant.
• Bore Replacement - to finance the replacement of bores required for the reticulation of council’s facilities.
• Centenary Commemoration -.
• Parking - to provide for the purchase of land for car parking in accordance with Clause 33(2) of the Town of Claremont Town Planning Scheme 3.
Page 42 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
• Administration Building - to provide for the refurbishment and renovation of the Administration Building at 308 Stirling Highway.
• Depot Facilities – to provide for the upgrade and renovation of the facilities at the Council Depot at the corner of Shenton and Davies Roads.
15. Statement of Cash Flows
a) Reconciliation of Cash Flows For the purpose of the Statement of Cash Flows, the Town considers cash to include cash on hand and at bank. Cash at the end of the reporting period in the statement of cash flows reconciles with the item “cash and investments” in the statement of financial position.
b) Reconciliation of the “change in net assets resulting from operations” to the “net cash from operating activities”:
Change In Net Assets Resulting From 56,619 Operations (as per operating statement)
Less Items Classified as Government Activities Government Grants Received (540,413)
Add/(Less) Non-Cash Items Depreciation 637,656 Loss / (Profit) On Sale Of Fixed Assets 4,886
Changes in Assets and Liabilities during the Financial Year Trade And Other Receivables 574,618 Non Current Receivables 34,663 Inventory - Trade Creditors 221,218 Prepayments 48,659 Bonds & Retentions 32,301 Employee Entitlements 19,381 Net Cash From Operating Activities 1,089,588 (as per statement of cashflows)
16. Investment Revenue
2003 2002 $ $ Interest Received Municipal Fund 115,827 118,208 Reserve Accounts 104,036 110,967 Total 219,863 229,175
Page 43 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
17. Fees and Expenses Paid to Council Members The following fees, expenses and allowances were paid to the Mayor and Councillors.
Budget Actual Actual 2003 2003 2002 $ $ $ Meeting Attendance Fees for Councillors 45,000 49,997 40,000 Meeting Attendance Fee for Mayor 10,000 10,000 10,000 Local Government Allowance for Mayor 2,500 2708 2,500 Local Government Allowance for Deputy Mayor 625 730 625 Telecommunications Allowance for Mayor & Councillors 15,000 11,618 11,212 Miscellaneous Expenses / Reimbursements 5,500 2,702 1,870 Total 78,625 77,755 66,207
18. Trust Funds There are no funds held over which the Council has no control and which are not included in the financial statements.
19. Trading Undertakings and Major Trading Undertakings No trading or major trading undertaking was commenced in 2002/2003.
20. Major Land Transactions No major land transaction was commenced in 2002/2003.
21. Financial Instruments a) Significant Accounting Policies Details of the significant accounting policies and methods adopted, including the criteria for recognition, the basis of measurement and the basis on which revenues and expenses are recognised, in respect of each class of financial asset and financial liability, are disclosed in Note 1 to the accounts.
b) Interest Rate Risk The following table details the Council’s exposure to interest rate risk as at the reporting date.
Fixed Interest Rate Maturity Average Variable Less than 1 to 5 More Non Int Total Interest Interest 1 Year Years than 5 Bearing Rate Rate Years % $ $ $ $ $ $ Financial Assets-Municipal Funds Cash 571,758 571,758 Petty Cash 1,673 1,673
Investments-Municipal 4.33% 1,206,843 1,206,843
TOTAL 571,758 1,206,843 - - 1,673 1,780,274
Financial Liabilities- Municipal Funds Trade Payables 1,086,632 1,086,632 Employee Entitlements 139,216 62,141 201,357
TOTAL - 1,225,848 62,141 - - 1,287,989
Page 44 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
c) Credit Risk Credit Risk refers to the risk that a counterparty will default on its contractual obligations resulting in financial loss to the Council. The Council has adopted the policy of only dealing with creditworthy counterparties and obtaining sufficient collateral or other security where appropriate, as a means of mitigating the risk of financial loss from defaults. The Council measures credit risk on a fair value basis.
The Council does not have any significant credit risk exposure to any single counterparty or any group of counterparties having similar characteristics.
d) Net Fair Value The carrying amount of financial assets and financial liabilities recorded in the financial statements represents their respective net fair values, determined in accordance with the accounting policies disclosed in Note 1 to the accounts.
22. Operating Commitments Future operating commitments for plant and equipment not provided for in the financial statements are payable:
2003 2002 $ $ Not later than one year 79,785 84,256 Later than one year but not later than two years 41,483 68,900 Later than two years but not later than five years 2,721 30,600
23. Financial Information By Ratio
As Required by Regulation 50 of the Local Government (Financial Management) Regulations.
Ratio Purpose 2003 2002 2001 2000 1999 1998
Current To assess Council’s 118.02% 155.36% 138.14% 139.0% 137.9% 81.3% Ratio: ability to meet its current commitments.
Debt To assess the 5.57% 4.68% 4.15% 4.7% 4.1% 3.5% Ratio: capacity of Council to meet total liability commitments.
Debt To assess the 0% 0% 0% 0% 0.005% 0.052% Service capacity of Council Ratio: to meet total debt commitments from rate income
Page 45 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
Notes to and Forming Part of the Financial Statements for the year ended 30 June 2003 cont…
Rates To assess 71.88% 69.56% 70.71% 71.3% 67.7% 81.9% Coverage dependence on rate Ratio: income
Outstanding To assess the 0.61% 1.57% 0.62% 1.6% 4.8% 9.0% Rates Ratio: impact of uncollected rates on liquidity and the adequacy of recovery efforts
25. Location and Segment The Council operates within one industry segment and one geographical segment.
Page 46 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc TOWN OF CLAREMONT 2002/03 ANNUAL REPORT
INDEPENDENT AUDITOR’S REPORT
Page 47 N:\ISYS\1TOC\MANUALS\Annual Reports\annreport0203.doc Chartered Accountants Level 8, 256 St George’s Terrace Perth WA 6000 & Advisers PO Box 7426 Cloisters Square Perth WA 6850 Tel: (61-8) 9360 4200 Fax: (61-8) 9481 2524 Email: [email protected] www.bdo.com.au
INDEPENDENT AUDITORS’ REPORT TOWN OF CLAREMONT
To the Ratepayers and Chief Executive Officer.
Scope
We have audited the financial report of the Town of Claremont that comprises the statement of financial position, statement of financial performance, statement of cashflows, statement of changes in equity, rate setting statement and the accompanying notes to the financial statements for the financial year ended 30 June 2003. The Council is responsible for the financial report. We have conducted an independent audit of the financial report in order to express an opinion on it to the ratepayers of the Town of Claremont.
Our audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance whether the financial report is free of material misstatement. Our procedures included examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial report, and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion whether, in all material respects, the financial report is presented fairly in accordance with the requirements of the Local Government Act, Accounting Standards and other mandatory professional reporting requirements in Australia so as to present a view of the Town which is consistent with our understanding of the Town’s financial position, and performance as represented by the results of its operations and its cash flows.
The audit opinion expressed in this report has been formed on the above basis.
Audit Opinion
In our opinion, the financial report of the Town of Claremont are properly drawn up:
(a) so as to give a true and fair view of the state of affairs of the Town as at 30 June 2002 and the results and cash flows of the town for the financial year ended on that date:
(b) in accordance with the requirements of the Local Government Act; and
(c) in accordance with the applicable Australian Accounting Standards and other mandatory professional reporting requirements in Australia.
Statutory Compliance
We did not, during the course of our audit, become aware of any instances where the Council did not comply with the requirements of the Local Government Act and the local Government (Financial Management) Regulations 1996.
BDO Chartered Accountants and Advisers
Dated: 16 October 2003 B G McVeigh Perth, Western Australia Partner
BDO is a national association of separate partnerships and entities. Advisers to growing businesses