SUSTAINABLE ENERGY FOR SCOPING MISSION

SCOPE OF WORK

Date: 21/06/2021 Version: 2

1. INTRODUCTION

The Telefomin Rural Electrifcation Project covers the introduction of sustainable and clean energy solutions in Telefomin, , (Figures 1 and 2, Appendix A). is one of the most remote and disadvantaged areas of the country, with low potential for agriculture, high child malnutrition, and low incomes, largely due to its considerable distance from any developed urban centre. Access to Telefomin is primarily by air with very limited access by bush tracks. The majority of supplies to the settlement need to be airlifted. This situation has, over the years, resulted in considerable challenges to carry out development activities in this location.

While the population of Telefomin District head quarters (DHQ) is only about 3,000, representing 9% of the total population of Telefomin District, introducing reliable and renewable sources of energy would bring about considerable benefts for the local population, from improved livelihoods and the possibility to develop small businesses, strengthened health and educational services, and improved wellbeing through access to energy for households.

The project’s main objectives are to develop practical and sustainable solutions to the provision of energy access in Telefomin, thereby introducing pathways between reliable electricity and development outcomes such as better incomes, health and increased education. The aim is to provide a framework for introducing an optimal set of technologies for the local mini-grid using a solar PV / hydropower hybrid system. Currently the existing electricity distribution network is not operating owing to the malfunction of the primary transformer at the hydropower station. Public services, businesses and residents are relying on stand-alone diesel generators and solar PV arrays.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Papua New Guinea

1 The project is to be developed over fve phases from inception planning, through feasibility study, detailed design and construction to commissioning and handover. This document covers part of Phase 2, the feasibility study. The scope of work for the pre-scoping mission; inspection of existing equipment stored in Port Moresby and the scoping mission are described.

2. PREVIOUS WORK

The scope of work set out in this document is based on the reports prepared at the end of three scoping missions to Telefomin during the period 2007 to 2018. Copies of the following reports will be provided as part of this project’s scoping mission documentation.

1. PNG SEL (2007). Telefomin Energy Investigations Report. PNG Sustainable Energy Ltd, Port Moresby.

2. Western Power (2013). Telefomin Hydro Rehabilitation Survey. Western Province Sustainable Power limited, Port Moresby.

3. IF4 (2018). Scoping Mission on Community Based Renewable Energy Options in Telefomin West Sepik Province. Incentive Fund Phase 4, Port Moresby.

3. PRE-SCOPING MISSION: SCOPE OF WORK Because of the relative isolation of Telefomin, the contractor is required to plan and undertake a pre-scoping mission in order to 1) meet and hold preliminary discussions with local ofcials; 2) develop a logistics plan (i.e. transport and accommodation) to facilitate the conduct of the full scoping mission; and 3) undertake a light-touch assessment of the intervention areas to identify potential challenges that may require an adjustment in strategy and resources. Pre-planning may include:

3.1 Desktop assessment Undertake a desktop assessment to review background documents; plan logistics; liaise with UNOPS and establish key contacts in Telefomin and confrm the activities contained in this scope of work.

Planning materials To support the reconnaissance mission and the scoping mission, the following planning materials should be obtained for use by the project team:

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

2 ● Topographic map: Telefomin 1:100 000 1979 GEOCAT 48101 Geoscience Australia product code 7287; ● Satellite or aerial photograph (ortho-rectifed) at 1:1 000; ● Current population data for Telefomin settlement; ● Current population data for the surrounding villages;

Logistics planning ofcial The Contractor will be responsible for logistics planning and acquisition including arranging transport to and from Telefomin and while on site. While the duration of this feld visit is to be set by the Contractor the intention is that it will be for a duration of one, possibly two days.

Health and safety The Contractor will be required to develop a Health and Safety plan for the review and approval by UNOPS. The primary element of this plan is to ensure the health of the feld team during the current COVID-19 pandemic. The important factors are: 1) to protect the team; 2) to prevent the spread of the virus from Port Moresby to Telefomin and 3) prevent the spread of the virus from Telefomin to Port Moresby. This must include while on the transit fights.

Field visit timeline The intention is to undertake the feld trip during early September (Table 2) subject to the contract being fnalised. The charter fight pilots may remain in Telefomin for the duration of the feld visit or return on request. Such arrangements should be confrmed prior to the start of the mission.

Field visit team Based on discussions to date the following functional membership should be considered:

● Community liaison adviser to discuss solar home system installations with village residents (from the Contractor). ● Electrical engineer (from the Contractor) ● Hydropower (mechanical) engineer (from the Contractor) ● Structural engineer (from the Contractor);

The Contractor is required to either use their own personnel or engage independent or seconded sub-contractors.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

3 UNOPS will monitor and where possible provide information that can support the pre-scoping mission team from their Port Moresby ofce. Their project team shall consist of the following personnel, either present in country or supporting remotely:

● Country Manager ● Project Manager ● Senior project management support ofcer ● Renewable energy consultant (Electro-mechanical engineer) ● Infrastructure advisor (Civil engineer)

3.2 Stakeholder engagement Prior to visiting Telefomin a Stakeholder engagement, consultation and communications plan is to be prepared for review by UNOPS and DFAT. This plan is to cover a) the stakeholders listed in Table 1 below and b) the residents of the satellite villages that may potentially be supplied with solar home systems. UNOPS is to be consulted prior to any direct contact with the Telefomin government ofcials. This plan will be further developed after the pre-scoping mission feld visit so as to inform the scoping mission. The two key people are the District Administrator and the LLG Council Chair/President.

Upon signature of the contract and as part of the pre-planning process, UNOPS will share the detailed contact information of the relevant parties and ofcials for coordination purposes.

Table 1 Pre-scoping mission - Telefomin stakeholders

Organisation Principal contacts Comments

Telefomin District Development The principal contact details Video conference Authority (Telefomin) for all the organisations meeting listed in this table will be Field visit meeting shared with the Contractor prior to the desktop assessment

Telefomin Local Level Government Field visit meeting

Telefomin villages Field visit meetings

Department of Health - Telefomin District hospital Video conference - Telefomin community health worker meeting (CHW) training school Field visit meeting

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

4 Department of Education - Telefomin secondary school Video conference - Telefomin primary school meetings Field visit meetings

RPNGC (Police) Video conference - Telefomin police station meeting Field visit meeting

Baptist Union of PNG Connected to Telefomin hospital Video conference meeting Field visit meeting

Baptist International Missions Inc Connected to Telefomin secondary school?

3.3 Pre-Scoping Field visit During the pre-scoping mission feld visit the following activities are to be carried out.

Telefomin Station based stakeholders Depending on the status of the COVID-19 outbreak the focus will be on communicating with the Telefomin stakeholders via video conferencing and or mobile phone prior to departing for the feld. The stakeholder engagement objectives are to make contact; introduce the team; explain the reason for the visit and collect information that can be used to inform the longer scoping mission. In person meetings may not be possible at this stage and it is likely that minimum contact will be made during the feld visit. Follow up meetings are likely once the team returns to Port Moresby.

During the feld visit attempts should be made, subject to health authority and UNOPS advice, to meet with the leaders and residents of the villages surrounding the settlement. The primary stakeholders are:

1. District Development Authority: District Administrator and Chief Executive Ofcer. 2. Local Level Government: LLG Council Chair. 3. Village leaders;

An attempt should be made to make contact with the following people prior to the feld trip:

1. District hospital: Medical superintendent. 2. Community health worker (CHW) training school: Principal.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

5 3. Secondary school: Principal. 4. Primary school: Principal. 5. Police station: Station Commander. 6. Baptist Union of PNG: District representative. 7. Baptist International Missions: District representative. 8. Mission Aviation Fellowship (MAF): District representative.

Hydropower station and generation water supply system 1. Hydropower system walkover from river diversion weir to the station building; 2. Discussions with operation and maintenance personnel.

Electricity distribution network High level visual electrical condition audits of:

1. Hydropower distribution grid. 2. Existing (damaged) transformer. 3. Existing generator and solar PV systems within the settlement.

Government and community buildings to be upgraded The following government buildings were identifed during the 2018 scoping mission as requiring solar PV system upgrades. The pre-scoping and scoping missions should not be confned to these buildings, but to look more broadly at community energy needs including the assessment of associated infrastructure. It could be the case that other facilities are selected either in addition to or instead of. Raising expectations with stakeholders should be avoided as should politically driven solutions.

● District hospital; ● Community health worker training school; ● Secondary school; ● Primary school; ● Police station.

The following activities are to be undertaken for each of the above buildings. Some of the facilities have more than one building. During the pre-scoping mission a visual inspection and site walkover is required to assess the status of the current electricity supply. Constraints in implementing possible upgrade options are to be recorded:

1. High level electricity load assessment for each building. 2. Visual, ground based, condition assessment of the roofs and supporting structures intended to be used for siting solar arrays (A GoPro camera on a telescopic extension pole could be used to assess the roof condition).

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

6 3. Initial visual structural assessment to identify, in broad terms, whether or not the building has the structural capacity to withstand wind and seismic loads with the new roof mounted solar PV array installed. 4. Ground condition assessment, including, but not limited to: fooding, stormwater management, availability of local building materials and any other available documentation that would inform the design process.

Electricity supply to commercial and residential buildings High level assessment of stand alone generators and solar arrays used by commercial and private buildings.

Satellite Villages The mission should explore the resourcing needs for equipping the households in the surrounding satellite villages with solar home systems (SHS). The intention is for the feld team’s community liaison ofcer to visit the villages that are not connected to the hydropower network and introduce the proposal to each village community. Village leader contacts and population data are to be collected to inform the scoping mission.

There are two, possibly three, villages that are connected to the hydropower network (Reference Appendix B of this document, Table 1: Drolengam, Ankavip with Framtigin To be confrmed). During the pre-scoping feld visit the four villages (Framtigin, Telefolip, Kobrenmin, and Boglamin) will need to be visited. Should time allow, there are another three villages that could be included in the assessment (Minimum 1, Minimum 2 and Iginfumavip). The seven villages are within a 4 km radius of the Telefomin settlement.

3.4 Field visit debrief Following the feld visit a debrief is to be carried out within 3 days of returning to Port Moresby. This debrief is to include UNOPS, DFAT and Contractor personnel. The objectives of the debrief are to:

● Provide a verbal summary of the work that was carried out; ● Identify the key issues that need to be addressed; ● Identify the resources required to undertake the scoping mission; ● Provide a revised programme for the scoping mission; ● Provide minutes of the meeting.

3.5 Pre-scoping mission report On completion of the feld visit debrief the Pre-scoping mission report is to be prepared. This report is to include, but not limited to the sections set out below. The purpose of the report is to provide UNOPS with a key point summary comprising 3 to 5 pages,

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

7 excluding appendices. The information contained in the report will provide input to the planning of the more extensive scoping mission including budget review.

● Introduction and background; ● Approach and methodology; ● Stakeholder engagement; ● Existing electricity supply network and stand alone systems; ● Field assessments including village SHS requirements; ● Recommendations for the scoping mission.

3.6 Existing equipment inspection The inspection of the equipment purchased in 2019 is to be carried out between the completion of the pre-scoping mission and the start of the scoping mission.

In response to the recommendations contained in the previous August 2018 scoping mission the design and equipment procurement for a solar PV system was carried out during 2019. The equipment arrived in Port Moresby in December 2019 and is currently in storage at WridgWays PNG. The equipment includes solar panels, batteries and inverters. Owing to delays in the implementation of the 2019 project the system components were not delivered to Telefomin. The equipment was transferred from the four 40 ft containers to pallets stored in the warehouse. Prior to undertaking the scoping mission feld visit the Contractor is required to carry out a detailed inspection of the solar PV equipment in storage.

The actual deployment of the equipment to Telefomin will depend on the recommendations of the scoping mission report. In this context the purchased equipment should not dictate what actually transpires in Telefomin.

The following activities form the scope of work for this stage.

1. Inspect the stored equipment and verify the items against the inventory list including model and serial numbers. 2. Inspect all solar PV panels, inverters, batteries and associated parts in storage for any visible signs of damage. The plastic wrapping is not to be removed, whenever possible. 3. Review the manufacturer’s installation guidelines to enable the inspection team to become familiar with the installation and testing of the various components. The Contractor is to liaise with the manufacturer and supplier of the equipment if this information is not available.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

8 4. Assess the system installation guidelines to identify building roof mounting and ground mounting requirements. Confrm what installation accessories have been provided for the two mounting options. 5. Conduct condition audits of solar modules, inverters, batteries, and other components, including capacity tests of batteries. 6. The Contractor shall be responsible for selecting the testing facility and for transporting the batteries from the storage site to and from this facility. 7. The Contractor shall carry out capacity testing of the battery cells that are in storage. The specifc methodology for the capacity testing is dependent on the chemistry of the battery cells, which at this time is not known to UNOPS. Therefore, the Contractor shall develop and submit to UNOPS for review and approval an appropriate capacity testing methodology for the battery chemistry in advance of the testing. We expect the methodology to be aligned with a recognized international standard, e.g. SANS 60896-21 for VRLA batteries, etc. 8. All tests shall be carried out in a safe and compliant manner. All the test conditions are to be recorded. The manufacturer’s parameters may be in a standard test condition environment. 9. Prepare an Equipment inspection and testing assessment report. The report is to be limited to 10 pages, excluding appendices. 10. The assessment report is to include: An equipment inventory; the warranty periods and expiry dates; the fndings and test results; recommendations for any additional testing and the replacement of any faulty equipment; the requirements for transportation to Telefomin; the installation and maintenance of the equipment at Telefomin Station. 11. A new transformer was ordered in 2020 and is stored in M J Electrical’s warehouse in Port Moresby. The condition of this transformer is to be assessed. The fndings, along with the manufacturer’s data sheets are to be included in the solar PV system assessment report.

3.7 Pre-scoping mission programme The completion of this table will be undertaken once the contracting date for the contractor is established. Until then the dates remain indicative.

Table 2 Pre-scoping mission programme (Indicative)

Stage Indicative start date Indicative completion date

1. Contractor mobilisation 16 August 2021

2. Briefngs and Logistics planning 16 Aug 2021 05 Sept 2021

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

9 3. Pre-scoping Field visit 6 Sep 2021 10 Sep 2021

4. Existing equipment inspection 6 Sep 2021 10 Sep 2021

5. Field visit and equipment inspection 13 September debrief (1 day)

6. Pre-scoping mission report (to include 13 Sep 2021 24 Sep 2021 details of equipment inspection)

4. SCOPING MISSION: SCOPE OF WORK

4.1 Desktop assessment Prior to departing on the feld visit the Contractor and UNOPS will undertake a desktop assessment to review the fndings of the pre-scoping mission and equipment inspection. The information contained in the two reports will be used to adjust the scoping strategy including resourcing to undertake the activities as set out in this scope of work.

Planning materials To support the scoping mission and implementation phases the following additional planning materials are to be purchased for use by the project team:

● Climate data (Telefomin weather station); ● Telefomin Station cadastral survey plan with property legal boundaries, dimension and areas (Dept. of Lands and Physical Planning - Ofce of the Surveyor General).

Logistics planning The Contractor will be responsible for logistics planning including arranging transport to and from Telefomin and while on site. Where possible the transport suppliers used during the pre-scoping mission should be engaged. The Contractor is to liaise with UNOPS on their proposed operators.

Health and safety During the desktop assessment the Health and Safety plan, developed for the pre-scoping mission, is to be reviewed and revised to take into account changes to the PNG National Department of Health’ COVID-19 response guidelines.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

10 4.2 Stakeholder engagement Prior to visiting Telefomin meetings are to be held with the following stakeholders in Port Moresby, either face to face or via a video conference call (Table 3). DFAT (through UNOPS) is to be consulted prior to any direct contact with the Telefomin government ofcials. There are a number of additional organisations that may be able to provide support to the feld team. The contact details will be shared with the Contractor prior to the desktop assessment. The Stakeholder engagement, consultation and communications plan is to be updated.

Table 3 Telefomin stakeholders

Organisation Principal contacts Comments

PNG Power (Port Moresby) The principal contact details Video conference for all the organisations meeting listed in this table will be shared with the Contractor prior to the desktop assessment

Sandaun Provincial Government Video conference () meeting

Sandaun Provincial Health Authority Video conference meeting

Telefomin District Development Video conference Authority (Telefomin) meeting Field visit meeting

Telefomin Local Level Government Video conference meeting Field visit meeting

Department of Health - Telefomin District hospital Video conference - Telefomin community health worker meeting (CHW) training school Field visit meeting

Department of Education - Telefomin secondary school Field visit meeting - Telefomin primary school Field visit meeting - Telefomin vocational training centre Field visit meeting

RPNGC (Police) Field visit meeting - Telefomin police station

Telefomin community market Field visit meeting

Baptist Union of PNG Video conference

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

11 meeting Field visit meeting

Baptist International Missions Inc Video conference meeting

Department of Works and Video conference Implementation meeting

PNG Forest Products Hydro Video conference call PNGFP Hydro

4.3 Field visit During the scoping mission the following activities are to be carried out.

Telefomin Station based stakeholders Where possible discussions are to be held with key stakeholders to identify capacities and capabilities with regards to: project implementation; asset management; the availability and skills of local labour; understand further options for future capacity expansion; the use of smart meters/pre-paid meters; revenue collection etc. Owing to the current COVID-19 outbreak the focus will be on communicating with these stakeholders via video conferencing and or mobile phone prior to departing for the feld. In person meetings are not really possible at this stage. It is likely that minimum contact will be made during the feld visit. Follow up meetings are likely once the team returns to Port Moresby.

1. District Development Authority: District Administrator and Chief Executive Ofcer. 2. Local Level Government: LLG Council Chair. 3. District hospital: Medical superintendent. 4. Community health worker (CHW) training school: Principal. 5. Secondary school: Principal. 6. Primary school: Principal. 7. Vocational training centre: Principal. 8. Police station: Station Commander. 9. Market vendors association: Chair 10. Baptist Union of PNG: District representative. 11. Baptist International Missions: District representative. 12. Mission Aviation Fellowship (MAF): District representative.

Hydropower station and generation water supply system 1. Hydropower system condition audit from source water intakes; canals; reservoir and intake. Investigate the source of silt.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

12 2. Identify possible locations for the siting of the new transformer. Ground or pole (existing or new) mounted options are to be considered. 3. Undertake a high level assessment of the alternative hydro sites identifed during earlier site visits so as to fll in any gaps in the current knowledge. A separate scoping mission will be required to support a feasibility study into the viability of alternative hydro sites. The current project scoping mission report will inform this second feasibility study. The time period for such a mission and feasibility study will be longer than that for this current scoping mission.

Electricity distribution network Electrical condition audits of:

1. Village electrical connections, checking for safety and legality. 2. Distribution grid, create / obtain single-line diagrams (SLDs) and layouts. 3. Existing (damaged) transformer. 4. Any existing generator(s) supplying the grid.

Government and community buildings to be upgraded The following government buildings were identifed during the 2018 scoping mission as requiring solar PV system upgrades. DFAT has stated that the mission should not confne itself just to these buildings, but to look more broadly at community energy needs including the assessment of associated infrastructure. Raising expectations with stakeholders should be avoided as should politically driven solutions.

● District hospital; ● Community health worker training school; ● Secondary school; ● Primary school; ● Vocational training centre; ● Police station.

The following activities are to be undertaken for each of the above buildings. Some of the facilities have more than one building:

1. Electricity loads assessment for each building. 2. User group assessment and the collection of baseline data to inform the preparation of a Gender Action Plan. 3. Inventory of the stand alone generators and solar arrays used by public service providers.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

13 4. Condition assessment of the roofs and supporting structures intended to be used for siting solar arrays (Will the roof need to be replaced within 10 years?). 5. Initial visual structural assessment to identify, in broad terms, whether or not the building has the structural capacity to withstand wind and seismic loads with the new roof mounted solar PV array installed. 6. Identifcation of the optimal solar array siting strategy, including roof and ground-mount options. 7. Ground condition assessment, including, but not limited to: fooding, stormwater management, soil types (via trial pits), availability of local building materials and any other available documentation that would inform the design process. 8. Site plan sketch showing outside dimensions of buildings including heights; orientation and any boundary pegs or fences. 9. The location of on-site wastewater systems (septic tanks, efuent disposal feld and pit latrine). 10. Review of any land title plans and documents.

Electricity supply to commercial and residential buildings Inventory of the stand alone generators and solar arrays used by commercial and private buildings.

Satellite villages Using the baseline information obtained during the pre-scoping visit the feld team is to continue with the satellite villages engagement and consultation process. The objective of the visits is to confrm the SHS needs of the communities. There may be the opportunity to show village residents samples of the solar home systems. On completion of the scoping mission the intention is for UNOPS to purchase SHS kits for each household identifed during the feld visits.

Settlement land use and physical conditions The availability of land for the possible construction of a large solar PV array that could supply electricity to the government and community facilities should be identifed and discussed with key stakeholders. A ground condition assessment is to include but not limited to:

● Groundwater table; ● Flooding and stormwater management; ● Soil and rock investigation (via trial pits); ● Availability of local building materials and any other available documentation that would inform the design process.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

14 4.5 Field visit debrief Following the feld visit a debrief is to be carried out within 7 days of returning to Port Moresby. This debrief is to include UNOPS, DFAT and Contractor personnel. The objectives of the debrief are to:

● Provide a summary of the work that was carried out; ● Identify the key issues that need to be addressed; ● Identify the need for additional feld analysis; ● Provide a revised programme for the preparation and issue of the scoping mission report.

4.6 Scoping mission report On completion of the feld visit debrief the scoping mission report is to be prepared. This report is to include, but limited to the sections set out below. The purpose of the report is to provide DFAT with a set of energy infrastructure upgrade options. Sufcient information is to be provided to enable the project team and DFAT to work towards agreeing on a preferred option. This option will then be developed further during the project detailed design phase. This design phase is outside the scope of this contract.

● Introduction and background; ● Approach and methodology; ● Stakeholder engagement; ● Existing electricity supply network; ● Field assessments; ● Opportunities to enhance gender equality (including a gender action plan); ● Environmental and social safeguards (including a rapid Environmental and Social Impact Assessment - ESIA); ● Scoping Mission fndings; ● Generation and distribution options; ● Detailed design and procurement plan outline; ● Standard specifcations; ● Preferred option selection process; ● Recommendations for subsequent phases including the possibility of investigating alternatives for new hydropower system intakes.

4.7 Scoping mission programme The scoping mission programme is a continuation of the pre-scoping reconnaissance mission programme provided in Table 2 above. The programme is provisional and may change in response to the fndings of the pre-scoping mission report.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

15 Table 4 Scoping mission programme (Indicative)

Stage Proposed start date Indicative completion date

1. Logistics planning 27 Sep 2021 10 Oct 2021

2. Field visit 11 Oct 2021 17 Oct 2021

3. Field visit debrief 18 Oct 2021 24 Oct 2021

4. Scoping mission report 25 Oct 2021 21 Nov 2021

5. PERSONNEL RESOURCES

5.1 THE CONTRACTOR In addition to the services of very experienced project managers and feld supervisors, it is recommended that the feld team comprises personnel with experience in the following practice felds and area:

● Community liaison adviser to discuss solar home system installations with village residents (Contractor). ● Electrical engineer (Contractor) ● Hydropower (mechanical) engineer (Contractor) ● Structural engineer (Contractor);

The Contractor is required to either use their own staf or engage independent or seconded sub-contractors. Consideration should be given to engaging with the professionals who worked on the upgrade of the Telefomin District hospital and who took part in the 2018 DFAT scoping mission.

Table 5 below contains the information on the minimum requirements for the team proposed.

Table 5 Scoping mission team members

Position Assumed in the Project Minimum requirements

1. Project Manager Masters degree in electrical engineering (Renewable Energy Systems) or similar engineering feld with an additional 10

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

16 years of relevant experience.

Bachelor degree and 2 years of relevant experience is accepted in lieu of a masters degree

2. Field team leader Bachelor degree in civil, structural, electrical or mechanical engineering with an additional 10 years of relevant experience in solar PV / hydropower hybrid energy systems.

3. Community liaison adviser Bachelor degree in communications, development studies, environmental science, social science or related feld with an additional 10 years of relevant experience in community engagement and consultation. Knowledge of Tok Pisin is required.

4. Electrical engineer Bachelor degree in electrical engineering with an additional 10 years of relevant experience in solar PV / diesel hybrid energy systems.

5. Structural / civil engineer Bachelor degree in civil engineering with an additional 10 years of relevant experience in structural engineering. A working knowledge of the PNG seismic and building codes is required.

6. Hydropower (mechanical) engineer Bachelor degree in electrical or mechanical engineering with an additional 10 years of relevant experience in small scale (mini) hydropower projects.

The bidder may propose personnel that fulfll 2 or more of the above positions, but the experience for each should not be less than the above requirements.

5.2 UNOPS

UNOPS will provide oversight and limited logistics support to the scoping mission team from their Port Moresby ofce. Their project team shall consist of the following personnel, either present in country or supporting remotely:

● Country Manager ● Project Manager

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

17 ● Senior project management support ofcer ● Renewable energy consultant (Electro-mechanical engineer) ● Infrastructure advisor (Civil engineer)

6. EVALUATION CRITERIA

6.1 ELIGIBILITY AND FORMAL CRITERIA The criteria contained in Table 6 will be evaluated on Pass/Fail basis and checked during Preliminary Examination of the proposals.

Table 6 Eligibility and formal criteria

Documents to establish Criteria compliance with the criteria

● Form A: Oferor Information Form ● Form B: Joint Venture Partner Information Form, all 1. Oferor is eligible as defned documents as required in the in Instructions to Oferors, Form, in the event that the Article 4 Proposal is submitted by a Joint Venture. ● Form C: Proposal Submission Form

2. Completeness of the ● All documentation as Proposal. All documents and requested under Instructions technical documentation to Oferors Article 10, requested in Instructions to Documents Comprising the Oferors Article 10 have been Proposals provided and are complete

3. Oferor accepts UNOPS General Conditions of ● Form C: Proposal Submission Contract as specifed in Form Section IV

6.2 QUALIFICATION CRITERIA The criteria contained in Table 7 will be evaluated on Pass/Fail basis and checked during Preliminary Examination of the proposals.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

18 Table 7 Qualifcation criteria

Documents to establish compliance with the Criteria criteria

1. The company should have a minimum of 5+ years of continuous experience in delivering similar services in the Pacifc islands with a ● Certifcation of incorporation of the track-record of success. Oferor Experience in Papua New ● Form G: Performance Statement Form Guinea is considered an asset. Partnering with Papua New Guinea organisations or contractors is considered as an asset

2. Oferor must provide a minimum of three (3) customer references from which similar services have been successfully provided, within any of the last ● Form G: Performance Statement Form 5 years (references to provide name, company, and contact information such as email address)

6.3 TECHNICAL AND FINANCIAL EVALUATION Technical and fnancial evaluation will be carried out to bids that pass the eligibility, formal and the qualifcation criteria as follows.

Technical Proposal Evaluation sections:

The maximum number of points that a bidder may obtain for the Technical proposal is 80. To be technically compliant, Bidders must obtain a minimum of 56 points Minimum pass score: 70% of maximum 80 points = 56 points

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

19 Table 8 Technical proposal points allocation

Section number/description Points Obtainable

1. Oferor’s qualifcation, capacity and expertise 25

Proposed Methodology, Approach and 2. 30 Implementation Plan

3. Key Personnel proposed and Sustainability Criteria 25

Total Technical Proposal Points 80

Table 9 Section 1

Section 1: Oferor’s qualifcation, capacity and Points Sub-points expertise

Brief description of the organization, including the year and country of incorporation, and types of activities undertaken, including relevance of specialised knowledge and experience on similar engagements done in the 15 past. Experience working with the UN or International Organizations will be considered an asset. (Max 4 pages written text plus Org Chart)

1.1 1. Experience in projects of comparable size, type, 7 complexity and technical specialty

2. Experience in delivering providing similar services in the 5 Pacifc islands, including Papua New Guinea

3. Experience working with the Governments, UN and or 3 International Organizations

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

20 General organizational capability which is likely to afect implementation: management structure, fnancial stability and project fnancing capacity, project management controls, extent 10 to which any work would be subcontracted. (Max 4 pages written text) 1.2

1. Management structure, management controls, and 5 extent to which any part would be subcontracted

2. Financial Capacity/fnancial 5 stability

Total points for section 25

Table 10 Section 2

Section 2: Proposed Methodology, Approach and Sub-poi Points Implementation Plan nts

Description of the Oferor’s approach and methodology for 2.1 meeting or exceeding the requirements of the 15 Terms of Reference (Max 5 pages written text)

1. Management: Capacity to and know how to simultaneously manage logistics and 10 implement the service

2. Technical: The Oferor demonstrates how it envisions undertaking the proposed activities -from desk review to report 5 writing. Important aspects of the task have been addressed in sufcient detail and supported by work plan

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

21 Details how the diferent service elements shall be organized, controlled and delivered, including the 2.2 15 quality assurance (Max 5 pages written text)

1. Details how the diferent service elements shall be organized, controlled and 10 delivered are addressed

2. A plan outlining how the bidder intends to ensure oversight and quality assurance 5 throughout the assignment

Total points for section 30

Table 11 Section 3

Section 3: Key personnel proposed and Sustainability Points sub-points Criteria

Qualifcations of key personnel proposed 20

1. Project Manager 5

2. Field team leader 3 3.1 3. Community Liaison ofcer 3

4. Electrical engineer 3

5. Structural/civil engineer 3

6. Hydropower/Mechanical engineer 3

Bidders must provide a practical plan for implementing sustainable practices in the execution of the contract, which entails for 3.2 5 instance their actions to reduce greenhouse gas emissions, waste reduction initiatives, energy conservation programmes etc.

Total points for section 25

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

22 Financial Evaluation: 20 points The fnancial part of those proposals that are found to be technically compliant will be evaluated as follows. The maximum number of points that a bidder may obtain for the Financial Proposal is 20. The maximum number of points will be allocated to the lowest evaluated price bid. All other prices will receive points in reverse proportion according to the following formula: Points for the Financial Proposal of a bid being evaluated =

[Maximum number of points for the Financial Proposal] x {Lowest price] [Price of proposal being evaluated]

Financial proposals will be evaluated following completion of the technical evaluation. The bidder with the lowest evaluated cost will be awarded (20) points. Financial proposals from other bidders will receive prorated points based on the relationship of the bidder’s prices to that of the lowest evaluated cost.

Table 12 Formula for computing points: Example

Points = (A/B) Financial Points

Bidder A’s price is the lowest at $20.00. Bidder A receives 20 points

Bidder B’s price is $40.00. Bidder B receives ($20.00/$40.00) X 20 points = 10 points

The total score obtained in both Technical and Financial proposals will be the fnal score for the proposal, with 80% allocated to the Technical proposal and 20% to the Financial proposal. The proposal obtaining the overall highest score will be considered as the winning proposal. This proposal will be considered to be the most responsive to the needs of UNOPS in terms of value for money.

The selection of the preferred bidder will be based on a cumulative analysis, analysing all relevant costs, risks and benefts of each proposal throughout the whole life cycle of the services and in the context of the project as a whole. The lowest priced proposal will not necessarily be accepted.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

23 7. DELIVERABLES AND PAYMENT MILESTONES

7.1 DELIVERABLES The Contractor is to provide the following deliverables during the course of the contract. The programme for the supply of these deliverables is set out in Tables 2 and 4.

Pre-scoping mission

1. Execution plan and timeline. 2. Stakeholder engagement, consultation and communications plan. 3. Health and safety plan 4. Field visit debriefng. 5. Pre-scoping mission report. 6. Equipment inspection and testing report (can be included in pre-scoping mission report).

Scoping mission

1. Revised stakeholder engagement, consultation and communications plan. 2. Revised health and safety plan 3. Field visit debriefng. 4. Scoping mission report and recommendations.

7.2 REPORTING AND PAYMENT MILESTONES Payments will be made per the specifc deliverables as outlined above. Payments will be processed upon acceptance of deliverables and upon submission of an activity report by the selected supplier. The reporting milestones are provided in Table 13 below.

Table 13 Reporting milestones

Reporting Milestone Payment

Upon submission of detailed execution plan, 20% timeline, desktop assessment, stakeholder engagement plan and health and safety plan for pre-scoping mission

Upon completion of Telefomin Field Visit , Field Visit 20% Debrief, and submission of pre-scoping mission report

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

24 Upon completion of existing equipment inspection 10% and report

Upon completion of desktop assessment, revised 10% stakeholder engagement and H & S plans for scoping mission

Upon completion of Telefomin feld visit and feld 15% visit debrief

Upon submission of scoping mission report 25% (including procurement plan and equipment specifcations)

8. APPENDICES

Appendix A: Telefomin locality and site plans Appendix B: Telefomin satellite villages - Solar Home Systems

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

25 APPENDIX A TELEFOMIN LOCALITY AND SITE PLANS

Figure 1 Papua New Guinea Telefomin locality plan

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

26 Figure 2 Telefomin site plan

Source: Papua New Guinea 1: 100 000 Topographic survey 1979. Geodetic monitoring site. Station number AA 421 RM1. Australian National University.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

27 APPENDIX B SUSTAINABLE ENERGY FOR TELEFOMIN SATELLITE VILLAGES - SOLAR HOME SYSTEMS

1. INTRODUCTION

In addition to the proposed rehabilitation of the hydropower network and the retroftting of solar PV systems to selected government buildings, the scoping mission is to assess the viability and impact of equipping households in the surrounding villages with solar home systems (SHS). The intention is for the pre-scoping mission feld team’s community liaison adviser to visit the villages and introduce the proposal. Village leader contacts and population data are to be collected to inform the planning, design and installation of the proposed intervention. These visits will provide additional baseline data for the Stakeholder, consultation and communication plan. This document will be revised for the more detailed scoping mission.

2. SATELLITE VILLAGES

The Telefomin District had an estimated population of 48,882 in 2011 (census). This is an increase of 37% on the 2000 census population. The district is split into four local level government areas (LLG): Namea rural; Oksapmin rural; Telefomin rural and Yapsie rural. The 2011 census population for Telefomin rural was 11,734, an increase of 31% on the 2000 census population. The current estimated population of Telefomin Station and the surrounding villages is 3,000. The settlement provides the administration centre for the district and supplies essential health, education, law and order services for the rural population.

The following six villages are located along the western boundary of the settlement: Drolengam, Ankavip (Kalikman), Framtigin (Sintem), Telefolip (DTA), Kobrenmin (Kobex) and Boglamin. Of the six villages only Drolengam and Ankemvip have been confrmed as being connected to the hydropower distribution network. Framtigin has not been confrmed. The remainder use

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

28 on-site generators, stand alone solar PV or do not have any electricity supply system. The extent of the equipment and usage is currently unknown.

Table 1 Satellite villages

Item Village Connected to Households Pop Comments hydropower network

1 Drolengam Yes 50 500 - Vehicle access 700

2 Ankavip Yes 25 200 Vehicle access (Kalikman?)

3 Framtigin To be 16 100 Vehicle access (Sintem?) confrmed

4 Telefolip No 100? 300 Vehicle access (DTA?) 35 kVa generator at the house of MP for Telefomin. Supplies a number of buildings in Kobrenmin village

5 Kobrenmin No 80? 200 - Vehicle access (Kobex?) 250

6 Boglamin No 30 100 No vehicle access

7 Mininmin 1 No Located to the NW of Telefomin Station Vehicle access?

8 Mininmin 2 No Located to the NW of Telefomin Station Vehicle access?

9 Iginfumavip No Located to the NW of telefomin Station Vehicle access

Notes:

1. 2011 census: Telefomin district population: 48,882 Telefomin rural LLG population: 11,734 Average household size: 6.5 2. The village names and household data are based on the information supplied in the 2019 scoping mission report.

13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

29 13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea

30