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Sustainable Energy for Telefomin Scoping Mission

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Sustainable Energy for Telefomin Scoping Mission SUSTAINABLE ENERGY FOR TELEFOMIN SCOPING MISSION SCOPE OF WORK Date: 21/06/2021 Version: 2 1. INTRODUCTION The Telefomin Rural Electrification Project covers the introduction of sustainable and clean energy solutions in Telefomin, Sandaun province, Papua New Guinea (Figures 1 and 2, Appendix A). Telefomin District is one of the most remote and disadvantaged areas of the country, with low potential for agriculture, high child malnutrition, and low incomes, largely due to its considerable distance from any developed urban centre. Access to Telefomin is primarily by air with very limited access by bush tracks. The majority of supplies to the settlement need to be airlifted. This situation has, over the years, resulted in considerable challenges to carry out development activities in this location. While the population of Telefomin District head quarters (DHQ) is only about 3,000, representing 9% of the total population of Telefomin District, introducing reliable and renewable sources of energy would bring about considerable benefits for the local population, from improved livelihoods and the possibility to develop small businesses, strengthened health and educational services, and improved wellbeing through access to energy for households. The project’s main objectives are to develop practical and sustainable solutions to the provision of energy access in Telefomin, thereby introducing pathways between reliable electricity and development outcomes such as better incomes, health and increased education. The aim is to provide a framework for introducing an optimal set of technologies for the local mini-grid using a solar PV / hydropower hybrid system. Currently the existing electricity distribution network is not operating owing to the malfunction of the primary transformer at the hydropower station. Public services, businesses and residents are relying on stand-alone diesel generators and solar PV arrays. 13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea 1 The project is to be developed over five phases from inception planning, through feasibility study, detailed design and construction to commissioning and handover. This document covers part of Phase 2, the feasibility study. The scope of work for the pre-scoping mission; inspection of existing equipment stored in Port Moresby and the scoping mission are described. 2. PREVIOUS WORK The scope of work set out in this document is based on the reports prepared at the end of three scoping missions to Telefomin during the period 2007 to 2018. Copies of the following reports will be provided as part of this project’s scoping mission documentation. 1. PNG SEL (2007). Telefomin Energy Investigations Report. PNG Sustainable Energy Ltd, Port Moresby. 2. Western Power (2013). Telefomin Hydro Rehabilitation Survey. Western Province Sustainable Power limited, Port Moresby. 3. IF4 (2018). Scoping Mission on Community Based Renewable Energy Options in Telefomin West Sepik Province. Incentive Fund Phase 4, Port Moresby. 3. PRE-SCOPING MISSION: SCOPE OF WORK Because of the relative isolation of Telefomin, the contractor is required to plan and undertake a pre-scoping mission in order to 1) meet and hold preliminary discussions with local officials; 2) develop a logistics plan (i.e. transport and accommodation) to facilitate the conduct of the full scoping mission; and 3) undertake a light-touch assessment of the intervention areas to identify potential challenges that may require an adjustment in strategy and resources. Pre-planning may include: 3.1 Desktop assessment Undertake a desktop assessment to review background documents; plan logistics; liaise with UNOPS and establish key contacts in Telefomin and confirm the activities contained in this scope of work. Planning materials To support the reconnaissance mission and the scoping mission, the following planning materials should be obtained for use by the project team: 13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea 2 ● Topographic map: Telefomin 1:100 000 1979 GEOCAT 48101 Geoscience Australia product code 7287; ● Satellite or aerial photograph (ortho-rectified) at 1:1 000; ● Current population data for Telefomin settlement; ● Current population data for the surrounding villages; Logistics planning official The Contractor will be responsible for logistics planning and acquisition including arranging transport to and from Telefomin and while on site. While the duration of this field visit is to be set by the Contractor the intention is that it will be for a duration of one, possibly two days. Health and safety The Contractor will be required to develop a Health and Safety plan for the review and approval by UNOPS. The primary element of this plan is to ensure the health of the field team during the current COVID-19 pandemic. The important factors are: 1) to protect the team; 2) to prevent the spread of the virus from Port Moresby to Telefomin and 3) prevent the spread of the virus from Telefomin to Port Moresby. This must include while on the transit flights. Field visit timeline The intention is to undertake the field trip during early September (Table 2) subject to the contract being finalised. The charter flight pilots may remain in Telefomin for the duration of the field visit or return on request. Such arrangements should be confirmed prior to the start of the mission. Field visit team Based on discussions to date the following functional membership should be considered: ● Community liaison adviser to discuss solar home system installations with village residents (from the Contractor). ● Electrical engineer (from the Contractor) ● Hydropower (mechanical) engineer (from the Contractor) ● Structural engineer (from the Contractor); The Contractor is required to either use their own personnel or engage independent or seconded sub-contractors. 13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea 3 UNOPS will monitor and where possible provide information that can support the pre-scoping mission team from their Port Moresby office. Their project team shall consist of the following personnel, either present in country or supporting remotely: ● Country Manager ● Project Manager ● Senior project management support officer ● Renewable energy consultant (Electro-mechanical engineer) ● Infrastructure advisor (Civil engineer) 3.2 Stakeholder engagement Prior to visiting Telefomin a Stakeholder engagement, consultation and communications plan is to be prepared for review by UNOPS and DFAT. This plan is to cover a) the stakeholders listed in Table 1 below and b) the residents of the satellite villages that may potentially be supplied with solar home systems. UNOPS is to be consulted prior to any direct contact with the Telefomin government officials. This plan will be further developed after the pre-scoping mission field visit so as to inform the scoping mission. The two key people are the District Administrator and the LLG Council Chair/President. Upon signature of the contract and as part of the pre-planning process, UNOPS will share the detailed contact information of the relevant parties and officials for coordination purposes. Table 1 Pre-scoping mission - Telefomin stakeholders Organisation Principal contacts Comments Telefomin District Development The principal contact details Video conference Authority (Telefomin) for all the organisations meeting listed in this table will be Field visit meeting shared with the Contractor prior to the desktop assessment Telefomin Local Level Government Field visit meeting Telefomin villages Field visit meetings Department of Health - Telefomin District hospital Video conference - Telefomin community health worker meeting (CHW) training school Field visit meeting 13 th Floor Tel: +675 321 2966 Kina Haus www.unops.org Port Moresby Papua New Guinea 4 Department of Education - Telefomin secondary school Video conference - Telefomin primary school meetings Field visit meetings RPNGC (Police) Video conference - Telefomin police station meeting Field visit meeting Baptist Union of PNG Connected to Telefomin hospital Video conference meeting Field visit meeting Baptist International Missions Inc Connected to Telefomin secondary school? 3.3 Pre-Scoping Field visit During the pre-scoping mission field visit the following activities are to be carried out. Telefomin Station based stakeholders Depending on the status of the COVID-19 outbreak the focus will be on communicating with the Telefomin stakeholders via video conferencing and or mobile phone prior to departing for the field. The stakeholder engagement objectives are to make contact; introduce the team; explain the reason for the visit and collect information that can be used to inform the longer scoping mission. In person meetings may not be possible at this stage and it is likely that minimum contact will be made during the field visit. Follow up meetings are likely once the team returns to Port Moresby. During the field visit attempts should be made, subject to health authority and UNOPS advice, to meet with the leaders and residents of the villages surrounding the settlement. The primary stakeholders are: 1. District Development Authority: District Administrator and Chief Executive Officer. 2. Local Level Government: LLG Council Chair. 3. Village leaders; An attempt should be made to make contact with the following people prior to the field trip: 1. District hospital: Medical superintendent. 2. Community health worker (CHW) training school: Principal. 13 th Floor Tel: +675 321 2966 Kina
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