STATE of SCHOOL FACILITIES REPORT Fulton County School System December 2015 This Page Is Intentionally Left Blank
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STATE OF SCHOOL FACILITIES REPORT Fulton County School System December 2015 This page is intentionally left blank. DRAFT Page ii DRAFT - INFORMATION NOT FINALIZED Fulton County School System Fulton County School System STATE OF SCHOOL FACILITIES REPORT Executive Summary | December 2015 Fulton County School (FCS) System recently completed a comprehensive facilities condition assessment. This assessment was completed in order to develop a facility master plan that will direct long-range capital planning for improvement efforts and investment across the district. In full implementation, this plan will help the district achieve its scholastic vision to produce skilled and productive students. The assessment consisted of several data gathering components that culminate to provide options for future investment. These components included an assessment of the entire FCS facility portfolio, including an educational adequacy assessment, a facility condition assessment, a 5 and 10-year life cycle forecast, and a review of FCS enrollment projections. Results from the assessment are summarized in this document, giving an overall picture of the current state of FCS facilities. With this information, options for facility improvement will eventually form a facility master plan and forecast future funding requirements. Data collected during the various assessments and analysis are currently housed in the MAPPS™ assessment database in order to support FCS’s capital planning efforts, as well as manage future maintenance and renewal operations. This information can be referenced to support future district planning. The facility condition and educational adequacy assessments identified $351.3 FULTON COUNTY SCHOOLS ASSESSMENT FINDINGS million in facility deficiency costs. FACILITY DEFICIENCY + The projected life cycle renewal needs COST $ 351.3 for FCS’s facilities over the next five Million years is estimated to be $123.3 million. 5-YEAR LIFE CYCLE + Combining current needs with the next FORECAST $ 123.3 five years of anticipated life cycle renewal Million forecast, FCS can anticipate $474.6 TOTAL 5-YEAR NEED $ 474.6 million in near-term construction Million program. The projected life cycle renewal needs for FCS’s facilities in years YEAR 6-10 LIFE CYCLE + $ 469.5 FORECAST 6 through 10 is estimated to be $469.5 Million million. Combining current needs with the next ten years of anticipated life cycle TOTAL 10-YEAR NEED $ 944.1 Million renewalDRAFT forecast, FCS can anticipate $944.1 million in facility-related needs over the long term for planning purposes. The Facility Condition Index (FCI) is a recognized formula that provides a general indicator of a building’s health, calculated by dividing the total cost of repair into the total replacement cost. The majority of FCS’s campus and building 5-year FCIs are less than 20 percent, indicating that the majority of the district’s buildings are in average to good condition. State of School Facilities Report DRAFT - INFORMATION NOT FINALIZED Page iii Acknowledgments We would like to extend our appreciation to Fulton County School (FCS) System for choosing our team to conduct this comprehensive assessment. We must thank the school principals, building engineers, teachers, facility planning department, and the entire FCS staff who provided input, feedback, and guidance throughout this process. FCS SUPERINTENDENT FCS ADMINISTRATION AND FACILITIES STAFF Kenneth Zeff – Interim Superintendent Mike Wilbourne – Director of Capital BOARD OF TRUSTEES Improvements Department Katie Reeves – District 2 Patrick Burke – Deputy Superintendent for Gail Dean – District 3 Operations Linda Bryant – District 4 Tiffany Martin – Operations Linda McCain – District 5 Paul Walker – Architecture/CIP Coordinator Catherine Maddox – District 6 Susan Simpson – Capital Improvements Julia Bernath – District 7 Department PROJECT TEAM Jacobs Engineering Group, Inc DeJong-Richter IntegralGude, Program Management, LLC DRAFT Page iv DRAFT - INFORMATION NOT FINALIZED Fulton County School System Table of Contents INTRODUCTION AND METHODOLOGY 1 FACILITY PORTFOLIO 5 EDUCATIONAL ADEQUACY 6 FACILITY CONDITION ASSESSMENT AND LIFE CYCLE RENEWAL 8 SUMMARY OF FINDINGS & COMBINED 5-YEAR AND 10-YEAR NEED 14 APPENDIX A - CAMPUS CONDITION SUMMARY 15 APPENDIX B - BUILDING CONDITION SUMMARY 17 DRAFT State of School Facilities Report DRAFT - INFORMATION NOT FINALIZED Page v This page is intentionally left blank. DRAFT Page vi DRAFT - INFORMATION NOT FINALIZED Fulton County School System Introduction and Methodology In order to support Fulton County School (FCS) System’s scholastic vision, each campus facility must be well-equipped with appropriate learning spaces for students and faculty alike. A facility master plan should be developed to direct investment to achieve the district’s vision, including associated goals and objectives. FCS has embarked on a comprehensive assessment of every campus facility within its jurisdiction in order to develop this facility master plan for improvement efforts and investment. This document summarizes the results of the 2015 comprehensive assessment for FCS that provides options for future investment dollars. The comprehensive assessment includes a review of FCS’s facility portfolio, an educational adequacy assessment, a facility condition assessment, a 5-year and 10-year life cycle forecast, and a review of FCS enrollment projections. Data are combined to formulate total district-wide investment needs for the next ten years, which in turn can be used to develop a facility master plan and forecast future funding requirements. The facility condition assessment contains detailed information associated with each building component, including the overall condition of school facilities, as well as life cycle forecasting information that identifies future building and system needs. Other information collected during the educational adequacy assessments included an inventory of facility features that support the mission of the schools. Lastly, a review of the FCS’s previously-developed enrollment projections was performed. All collected data is housed in the MAPPSTM assessment database for future access and analysis by the district. This database and application will be provided to the district at the conclusion of the assessment. THE FCS COMPREHENSIVE ASSESSMENT PROCESS This report summarizes findings and results for each component of the FCS comprehensive assessment. As shown in Figure 1 below, each individual assessment or data gathering exercise leads to the production of a list of needs over the next ten years. This is used to finalize options informing a facility master plan. Beyond the assessment, the process includes several community engagement meetings aimed at capturing information and reaction from important public sources. Facility Portfolio Capacity & Utilization y Maste ilit r P c la a n F Educational Adequacy DRAFT 5 & 10-Year Options Need Planning Facility Condition Community Life Cycle District Engagement Forecast Review Facility DeficienciesDeficiency Cost Figure 1: FCS Comprehensive Assessment Process State of School Facilities Report DRAFT - INFORMATION NOT FINALIZED Page 1 COMPONENTS OF THE FCS COMPREHENSIVE ASSESSMENT Each comprehensive assessment component is described in further detail below. Facility Portfolio In order to produce accurate data regarding a district’s portfolio, a space inventory must be prepared. The Jacobs team achieved this by gathering FCS’s site and floor plans for all buildings within its portfolio. During the initial stages of the assessment, data were collected, analyzed, and correlated for use throughout the remainder of the assessment to quantify deficiencies. Final results will be used for future facility management. Educational Adequacy Assessment The educational adequacy assessment process includes the evaluation of all schools to ensure that district educational specifications are met, and that all spaces adequately support education. These standards are based on district specifications; Jacobs best practices and standards from previous experience, and align with the District’s 2012-2017 Strategic Plan and Priorities. Of the eight educational adequacy categories, instructional support, technology support and security result in the highest costs. The remaining five categories are support for programs, infrastructure, physical characteristics, learning environment, and relationship of spaces. Deficiencies from this assessment that are correctable through reasonable construction or maintenance practices are included with cost estimates in the facility condition assessment data. Facility Condition Assessment The facility condition assessment evaluates each building’s overall condition, including its site, roof, structural integrity, the exterior building envelope, the interior, and the mechanical, electrical, and plumbing systems. Two components of the facility condition assessment are combined to total the cost for facility need. Architectural, mechanical, and electrical engineering professionals observed conditions at the facilities in FCS. Conditions were evaluated from a visual observation that did not include intrusive measures, destructive investigations, or testing. Additionally, input provided by District Facilities and Maintenance staff was incorporated where applicable. The two components of the facility condition assessment are: Facility Deficiency Cost Facility deficiency costs are associated with bringing current systems and components back to a functional