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RFP) N°: INTERNET VENDOR APL20044 /LM-MS-6000833467 L- of 04 Aug 2020

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RFP) N°: INTERNET VENDOR APL20044 /LM-MS-6000833467 L- of 04 Aug 2020 NSPA AGENCE OTAN DE SOUTIEN ET D'ACQUISITION NATO SUPPORT AND PROCUREMENT AGENCY REQUEST FOR PROPOSAL (RFP) N°: INTERNET VENDOR APL20044 /LM-MS-6000833467 L- of 04 Aug 2020 (Please refer to this number in all further correspondence) Contact Point Paula Leal Tel: +352-3063 7158 Fax: 3063 4300 - Offer Closing date: 20 Aug 2020 Vendor No: RFPWEB Offer Validity : 30 Oct 2020 Fax No : 30634300 1. Bidding Instructions 2. DRAFT Purchase Order 3. SOW 4. General Provisions (Services) 5. Termination for Convenience of NSPA 6. MISR 7. List of Services All faxed Quotations must be sent to the following number: +352 3063 4300 All offers sent by e-mail must be addressed to "[email protected]" Yours faithfully, Paula Leal Buyer APL20044 /LM-MS-6000833467 Page 1 of 1 NATO UNCLASSIFIED NSPA L-8302 CAPELLEN(Luxembourg) TEL:(+352)3063(+ext.) FAX:(+352)3063 4300 NSPA AGENCE OTAN DE SOUTIEN ET D'ACQUISITION NATO SUPPORT AND PROCUREMENT AGENCY List of Services Service Order N°: 40129803 Customer Document N°: Spike ILS Training Support Turn Around Time: 365 days 10 Spike ILS Training Support Line Service No Description Unit of Qty Issue 10 1187104 PU 1 MATERIAL Delivery of ILS package SOW Para 4.1 Annex 1 of the SOW contains the parts necesarry in the ILS package 20 1028832 PU 1 TRAINING Spike iCLU/LR2 operator course SOW Para 4.2.1.1 30 1028832 PU 1 TRAINING Spike LR2 IDT course SOW Para 4.2.1.2 40 1028832 PU 1 TRAINING Spike iCLU maintenance course SOW Para 4.2.1.3 50 1130218 PU 1 TRAINING DOCUMENTATION Training Documentation soft copy- Pdf or Microsoft Office SOW Para 4.2.5.1 60 1130218 PU 1 TRAINING DOCUMENTATION Training Documentation hard copy SOW Para 4.2.5.2 70 1163536 PU 1 DOCUMENTATION Spike iCLU/LR2 operator manual SOW Para 4.3 APL20044 /LM-MS-6000833467 Page 1 of 2 NATO UNCLASSIFIED NSPA L-8302 CAPELLEN(Luxembourg) TEL:(+352)3063(+ext.) FAX:(+352)3063 4300 NSPA AGENCE OTAN DE SOUTIEN ET D'ACQUISITION NATO SUPPORT AND PROCUREMENT AGENCY 80 1163536 PU 1 DOCUMENTATION Spike LR2 IDT manual SOW Para 4.3 90 1163536 PU 1 DOCUMENTATION Spike iCLU O-level maintenance manual SOW Para 4.3 100 1162568 PU 1 ACCOMMODATION AND TRAVEL COSTS Expenditure for transport to and from site and travel on site will be reimbursed by NSPA at actual cost, properly justified by the Contractor as follows: Tourist class air, 1rst class rail or sleeper Payment of the subsistence allowance shall be made for the time travelling to and from the contractor's plant and while the contractor's personnel is performing on-site work. For fractional parts of a day, the subsistence allowance shall be paid on a pro-rata basis. No subsistence will be paid for vacation or sick leave. It includes all expenditure (e.g. hotels, meals) except travel costs. Subsistence allowance will be reimbursed by NSPA at actual cost, properly justified by the Contractor. Quality assurance requirements: This contract shall meet the AQAP 2131 requirements (NATO Quality Assurance Requirements for Final Inspection). These requirements also apply to all sub-contractors involved in this contract. APL20044 /LM-MS-6000833467 Page 2 of 2 NATO UNCLASSIFIED NSPA L-8302 CAPELLEN(Luxembourg) TEL:(+352)3063(+ext.) FAX:(+352)3063 4300 NSPA Request for Proposal APL20044 Dear Sir/Madam, The NATO Support and Procurement Agency has a requirement for the provision of an ILS package to support the Slovakian Spike System as described in the attached Statement of Work (SoW) dated 7th Julyl 2020. You are invited to submit a proposal to provide to NSPA the services and spares parts listed in this Request for Proposal (RFP). A firm fixed price is required as a result of the Request for Proposal (RFP). All further updates in the bidding documentation such as answers to questions raised by bidders will be provided through the NSPA website. Bidders are strongly encouraged to consult the website regularly in order to be aware of both latest Q&A information and any changes/updates to the solicitation. Bidders are advised that NSPA will not normally advise bidders directly regarding Q&A responses or updates, therefore it is the bidder’s responsibility to keep abreast of such developments. Only bids from the OEM or OEM’s authorized distributors will be considered. Partial bids are not acceptable. Please note that it is mandatory that your firm is registered to NSPA Source File in order to be able to participate in this RFP. Table of contents 1. TAX EXEMPTION ......................................................................................................... 2 2. CONSIDERATION OF ALL INFORMATION ................................................................ 2 3. CONTRACTOR'S RESPONSIBILITY ........................................................................... 2 3.1 FORMER NSPA STAFF .............................................................................................. 2 4. BALANCING OF PRODUCTION .................................................................................. 2 5. EVALUATION CRITERIA ............................................................................................. 3 6. ALTERNATIVE PROPOSAL(S) .................................................................................... 3 7. AUTHORISED SIGNATURE ........................................................................................ 3 8. VALIDITY ...................................................................................................................... 3 9. PRICES, CURRENCY AND PAYMENT ....................................................................... 4 10. LATE OFFERS ............................................................................................................. 4 11. NO NSPA COMMITMENT ............................................................................................ 4 12. PRE-AWARD SURVEY ................................................................................................ 4 13. INSTRUCTIONS FOR PROPOSAL FORWARDING ................................................... 4 14. INFORMATION ON BIDDING ...................................................................................... 5 15. BID OPENING .............................................................................................................. 5 16. NSPO PROCUREMENT REGULATIONS / NSPA OPERATING INSTRUCTION ....... 5 17. PUBLICATION OF CONTRACT AWARDS .................................................................. 5 NATO UNCLASSIFIED 4-Aug-20 Page 1 of 10 NSPA Request for Proposal APL20044 1. TAX EXEMPTION All prices and rates quoted shall be exclusive of any taxes and duties from which NSPA is exempt pursuant to the provisions of the Ottawa Agreement of 20 September 1951 and the Agreement between NAMSA and the Government of Luxembourg, dated 19 June 1968, entitled 'Agreement regarding exemption from taxes, duties and rates granted to NAMSO (NATO Maintenance and Supply Organization) by the Luxembourg Authorities. 2. CONSIDERATION OF ALL INFORMATION Your proposal must be prepared after careful consideration of all information provided in this RFP. In order for your proposal to receive an accurate evaluation it must conform to the terms of this RFP. Non-conforming or incomplete proposals may be refused consideration for award of a contract. All blank spaces in the attached exhibit: PROPOSAL FORM AND INSTRUCTIONS / GUIDANCE FOR PREPARATION OF PROPOSALS must be completed and the exhibit returned before the bid closing date. 3. CONTRACTOR'S RESPONSIBILITY With the submission of his proposal the bidder guarantees that he is in possession of all the necessary intellectual property rights in force in the countries where the items will be manufactured and / or services will be performed, under the resulting contract and in other countries where the intellectual property rights are in force. It is the sole responsibility of the bidder to obtain any licenses necessary for the performance of this contract and for making any other arrangements required to protect NSPA from any liability for intellectual property rights infringement in said countries. The bidder will at his expense hold NSPA harmless and fully indemnify NSPA against all damages, costs, charges, expenses and the like arising from or incurred by any reason of any infringement or alleged infringement of intellectual property rights in consequence of the provision of the service and / or materiel. You will be solely responsible for the performance of the purchase order resulting from this RFP. The fact that NSPA allows to subcontract or to call upon a third party for the performance of any part of the purchase order does not relieve you of your responsibility. 3.1 FORMER NSPA STAFF Any bidder who proposes to employ former NSPA staff member(s) in the performance of this contract shall specifically identify the individual(s) and the position for which they will be hired. If NSPA determines that the former NSPA staff members will be employed in supporting a requirement for which they were personally and substantially involved while a NSPA employee, the bidder’s proposal may be removed from further consideration for award. Failure to disclose such employment shall result in the immediate removal of the bidder’s proposal from further consideration for award. This restriction shall be in effect for a period of two years after the former NSPA employee concludes their employment with the Agency, unless authorized in writing by the NSPA General Manager or his authorized representative. 4. BALANCING OF PRODUCTION For contracts amounting to EUR 80,000.- or
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