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Educator and Service Provider Information Pack the ICEF Mexico

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Educator and Service Provider Information Pack the ICEF Mexico The ICEF Mexico – Colombia Agent Roadshow For international educators and student recruitment agents from Mexico and Colombia Hilton Mexico City Reforma & Hilton Bogotá • March 01 - 04, 2016 Educator and Service Provider Information Pack 1. Venue Mexico City - March 01 The Mexico leg of the ICEF Mexico - Colombia Agent Roadshow will take place at the Hilton Mexico City Reforma Hotel. The address of the Hilton Mexico City Reforma Hotel is: Av. Juarez #70. Colonia Centro, Mexico City, Distrito Federal, 06010, Mexico Tel +52-55-5130-5300 Fax +52-55-5130-5285 Email ►[email protected] • Website ►www3.hilton.com Bogotá - March 04 The Colombia leg of the ICEF Mexico - Colombia Agent Roadshow will take place at the Hilton Hotel Bogotá. The address of the Hilton Hotel Bogota is: Carrera 7 No. 72-41, Bogota, 110231, Colombia Tel +57-1-600-6100 Fax + 57-1-600-5800 Email ►[email protected] • Website ►www3.hilton.com 2. Hotel Accommodation Hilton Mexico City Reforma Hotel Rate We are pleased to offer you the preferential rate of US$ 175 per night per single room and US$ 195 per double occupancy in the Hilton Mexico City Reforma Hotel, where the workshop will be taking place. The above rate is subject to 16% VAT and 3% Lodging Tax. Breakfast and internet are included. Foreign visitors are currently VAT exempt (subject to change). Bookings The preferential rate is available for bookings from February 27 to March 03, 2016. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until February 10, 2016. They will be allocated on a first-come, first-served basis. Please use the hotel´s online booking system. Please note that an administration fee of US$ 3 will be added for online bookings. These charges will be deducted upon check-out. Check-In / Check-Out Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon. Amenities With a full service business centre and exceptional conference facilities, the five-star Hilton Reforma Hotel is conveniently situated close to Mexico City`s financial and business districts and near the Paseo de la Reforma. Close to the historic ‘Old City’, the Hilton Mexico City Reforma is the perfect base from which to explore Mexico City’s main attractions. Further information is available at ►www3.hilton.com. Hilton Hotel Bogotá Rate We are pleased to offer you the preferential rate of US$ 189 per night per single and US$ 205 per double occupancy in the Hilton Hotel Bogotá, where the workshop will be taking place. The above rate is subject to 16% VAT and a daily service fee of US$ 4. Breakfast is included. Foreign visitors paying with a personal credit card are currently VAT exempt (subject to change). Bookings The preferential rate is available for bookings from March 02 to March 06, 2016. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until February 10, 2016. They will be allocated on a first-come, first-serve basis. A booking form can be found ►here. Check-In / Check-Out Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon. Published by ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 Page 1 of 4 @icefmonitor ICEF GmbH ICEF ICEF GmbH [email protected] ► www.icef.com Amenities The Hilton Hotel Bogotá is located in the city’s financial district and near Bogotá’s entertainment and restaurant quarter. Just 25 minutes from El Dorado International Airport, the hotel offers exceptional conference facilities including hotel-wide WiFi. It also has a state of the art fitness centre, a heated outdoor pool and a number of restaurants and bars. The combination of these outstanding amenities makes the hotel the ideal roadshow venue in Colombia. Further information is available at ►www3.hilton.com. 3. Visa Requirements Please check travel and visa regulations with your respective embassy well ahead before travelling. Further information, downloads and a list of countries whose citizens will require a visa to visit Mexico and Colombia can be found at: Mexico Countries and regions that do NOT require a visa to travel to Mexico Countries and regions that DO require a visa to travel to Mexico Please check the list of Mexican embassies and consulates, where you can apply for your visa. Colombia Countries that do and don’t require a visa to travel to Colombia Please check the list of Colombian embassies and consulates, where you can apply for your visa. If you need a visa and require a letter of invitation, please contact Cornelia Wojcik for further assistance. Please note that ICEF can only provide you with a letter of invitation for the duration of the event from March 01 to 05, 2016. Deadline for invitation letter requests is February 01, 2016. 4. Airport Arrivals Mexico From Aeropuerto Internacional Benito Juarez Taxis: The duration of the journey by taxi from the airport to the Hilton Mexico City Reforma is about 30 minutes. The fare costs approx. MXN 250 - 300 (approx. US$ 15 - 18) depending on traffic. Further information can be found at ►www.aicm.com.mx Individual Airport pick-up / drop-off: An airport pick-up / drop-off service is available through “Business Transportation Services” (Elizabeth Bergmann) at a cost of US$ 70 for an airport pick-up and US$ 55 for an airport drop-off. To book this service, please refer to the ►airport transfer reservation form. Colombia From Aeropuerto Internacional El Dorado Taxis: The duration of the journey from the airport to the Hilton Bogotá Hotel takes about 25 minutes. The fare costs approx. COP 30.000 (approx. US$ 10) depending on traffic. Individual Airport pick-up / drop-off: If you are staying at the Hilton Bogotá, an individual airport pick-up / drop-off service can be arranged at the following costs: Airport pick-up at COP 56.000 (approx. US$ 17 per car, up to 3 people); Airport drop-off at COP 42.000 (approx. US$ 13 per car, up to 3 people ). Please refer to the ►Hilton Bogotá booking form to book your airport transfers. 5. Travel between Mexico City and Bogotá Please note that flights between Mexico City and Bogotá are not included in your participation fees and must be booked at your own expense. There are 5 direct flights operating daily between Mexico City and Bogotá. ICEF will provide a complimentary group transfer for the below listed flight on March 03: AV45 6:52 am (Mexico City Aeropuerto Internacional Benito Juarez) - 12:24 pm (Bogotá Aeropuerto Internacional El Dorado) If you would like to join the transfer to Benito Juarez Airport on March 03, please submit your ►booking until January 24, 2016. 6. City Tour on March 02 and Group Dinner on March 03 We are pleased to offer you an optional excursion in Mexico City on March 02 including Coyoacan, the Frida Kahlo Museum and the Dolores Olmedo Museum, and a boat tour through the canals of Xochimilco as well as a group dinner in a typical Colombian restaurant in Bogotá on March 03. A booking form, prices and further information can be downloaded ►here. 7. Forwarding of Promotional Materials Please contact a courier of your choice. Delivery Date Your materials for the ICEF Mexico - Colombia Roadshow 2016 should arrive on Thursday, February 25, 2016 in Mexico City Published by ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 Page 2 of 4 @icefmonitor ICEF GmbH ICEF ICEF GmbH [email protected] ► www.icef.com and Wednesday, March 02, 2016 in Bogotá (but not before) to allow you sufficient time to check if your packages have arrived and been delivered correctly. Package Preparation When calculating the amount of promotional materials to send to Mexico City & Bogotá, please bear in mind that you will have a maximum of 30 pre-scheduled meetings (15 per location) of 30 minutes each plus other meetings outside workshop hours that may be arranged. Some agencies may prefer to receive your information by e-mail or mail either prior to or after the event (see also the paragraph “Follow Up” at ►ICEF Workshop Procedures: Guidelines for First-time Participants). Please refer to the ►Shipping Instructions & Delivery Label Mexico and the ►Shipping Instructions & Delivery Label Bogotá for detailed information, customs requirements and a delivery label template. If you are shipping materials to both locations please ensure to use the correct delivery label for each city. Some agencies may prefer to receive your information either prior to or after the event (see also the paragraph “Follow Up” at ►ICEF Workshop Procedures: Guidelines for first-time Participants). You can now also upload documents into Marcom eSchedule PRO and make them available to agents prior to the event. You can upload up to five files with a maximum size of 5MB for all files; accepted formats are pdf, doc, docx, xls, xlsx, ppt, pptx, pps, ppsx. 8. Scheduling Meetings Scheduling Meetings Prior to the Event Approximately 6 weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling system. Marcom eSchedule PRO (►www.marcom-education.com) allows you to select potential partners according to geographical origin, programmes, or date of inclusion in the system, as well as to send personalised meeting requests. Please note that the deadline for confirming / requesting meetings is February 29, 9:00am Mexico City time. If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the►Getting Started Information as well as ►Scheduling Meetings – Useful Hints & Tips or have a look at our ►video tutorials.
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