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Escribe Agenda Package Community Development Committee Agenda Date: Thursday, 20 February, 2020 Time: 10:30 am Location: Council Chamber Forum North, Rust Avenue Whangarei Elected Members: Her Worship the Mayor Sheryl Mai (Chairperson) Cr Gavin Benney Cr Vince Cocurullo Cr Nicholas Connop Cr Ken Couper Cr Tricia Cutforth Cr Shelley Deeming Cr Jayne Golightly Cr Phil Halse Cr Greg Innes Cr Greg Martin Cr Anna Murphy Cr Carol Peters Cr Simon Reid For any queries regarding this meeting please contact the Whangarei District Council on (09) 430-4200. Pages 1. Declarations of Interest 2. Apologies 3. Confirmation of Minutes of Previous Community Development Committee Meeting 3.1 Minutes Community Development Committee 18 December 5 2019 4. Decision Reports 4.1 2019-20 Community Fund - consideration of grant by 9 exception - Wild Kiwi 2020 5. Information Reports 5.1 Operational Report - Community Group February 2020 25 6. Public Excluded Business 7. Closure of Meeting Recommendations contained in the agenda are not the decisions of the meeting. Please refer to minutes for resolutions. 1 Community Development Committee – Terms of Reference Membership Chairperson Councillor Gavin Benney Members Her Worship the Mayor Sheryl Mai Councillors Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid Meetings Monthly Quorum 7 Purpose To oversee functions of Council that interact, support and provide services for the community, including to disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy. Key responsibilities • Policy and planning for the provision of community development, culture, arts and heritage and events. • District venues and community events • Libraries • Community services o Community sector liaison and support (Advisory Groups) o Community safety (City Safe, CCTV) • Pensioner housing • Property asset management o Pensioner housing o Forum North o Community halls • Civil Defence Emergency Management • Heritage, culture, arts and creative industries sector liaison • Community development led programme • Reporting on service delivery, including operational financial performance. 2 • Reporting on capital projects. • Operational reporting for the Community group within Council. • Procurement – general procurement relating to the areas of business of this committee, within delegations. • Shared services – investigate opportunities for shared services for recommendation to council. • Council Controlled Organisations (CCOs) – monitoring the financial and non- financial performance of CCOs whose functions would otherwise fall under the scope of this committee. Includes trading CCOs (CCTOs) and those CCOs exempted under the LGA. Responsibilities include: o advising on the content of annual Statement of Expectations to CCOs o agreement of the Statement of Intent o monitoring against the Statement of Intent o for exempted CCOs, monitoring and reporting as agreed between Council and the organisation CCOs accountable to this committee: o Whangarei Art Museum Trust (WAMT) – CCO o Northland Events Centre Trust (NECT) – exempted CCO • To carry out the funding process in accordance with the Whangarei District Council Grants, Concessions and Loans Policy in an objective, fair and transparent way. Delegations (i) All powers necessary to perform the committee’s responsibilities, including, but not limited to: a) approval of a submission to an external body. b) establishment of working parties or steering groups. c) adoption of strategies and policies relating to the key responsibilities of this committee (except for those that cannot be delegated by Council under Clause 32(1)(f) of Schedule 7 of the LGA). d) the approval of expenditure of less than $5 million plus GST. e) power to establish subcommittees and to delegate their powers to that subcommittee. 3 f) the power to adopt the Special Consultative Procedure provided for in Section 83 to 88 of the LGA in respect of matters under its jurisdiction (this allows for setting of fees and bylaw making processes up to but not including adoption). g) the power to delegate any of its powers to any joint committee established for any relevant purpose under clause 32, Schedule 7 of the Local Government Act 2002 (LGA). 4 5 1 Community Development Committee Meeting Minutes Date: Wednesday, 18 December, 2019 Time: 10:30 a.m. Location: Council Chamber Forum North, Rust Avenue Whangarei In Attendance Cr Gavin Benney Her Worship the Mayor Sheryl Mai Cr Vince Cocurullo Cr Nicholas Connop Cr Ken Couper Cr Tricia Cutforth Cr Shelley Deeming Cr Phil Halse Cr Greg Innes Cr Greg Martin Cr Anna Murphy Cr Carol Peters Cr Simon Reid Not in Attendance Cr Jayne Golightly Scribe C Brindle (Senior Democracy Adviser) ___________________________________________________________________ 1. Declarations of Interest Item 3.3 Allocation of Resident and Ratepayer Administration Fund 2019-20 Item 4.1 Annual Funding Report 2018-19 Item 4.2 Rent concessions annual report 2019 2. Apology Cr Jayne Golightly Moved By Cr Vince Cocurullo Seconded By Cr Anna Murphy That the apology be sustained. Carried 6 2 3. Decision Reports 3.1 Allocation of Community Halls Fund 2019-20 Moved By Cr Phil Halse Seconded By Cr Shelley Deeming That the Community Development Committee: 1. Approves allocations from the 2019-20 Community Halls Fund to the hall committees as follows: i. Glenbervie Hall (subject to meeting requirements) $2,500 ii. Mata Hall $10,000 iii. Matapouri Hall $10,000 iv. Maungakaramea Hall $10,000 v. Maungatapere Community Centre $10,000 vi. McLeod Bay Hall $3,500 vii. Oakura Hall $10,000 viii. Opuawhanga Community Hall $10,000 ix. Otaika Hall $10,000 x. Parakao Hall $7,495 xi. Parua Bay and Districts Community Centre $7,000 xii. Purua Hall (subject to meeting requirements) $7,000 xiii. Riponui Settlers Hall $10,000 xiv. Ruatangata Hall $10,000 xv. Springfield Domain Hall $10,000 xvi. Waiotira Hall $8,000 xvii. Waipu Coronation Hall (subject to meeting requirements)$10,000 xviii. Whananaki Hall (subject to meeting requirements) $4,474. Carried 3.2 Community Loans - Kensington Club Inc Moved By Her Worship the Mayor Seconded By Cr Greg Innes That the Community Development Committee approves a community loan of $135,000 to Kensington Club Inc for their artificial green project, with $100,000 being interest-free and $35,000 being interest-bearing. On the motion being put Cr Martin called for a division: Recorded For Against Abstain Cr Gavin Benney X Her Worship the Mayor X Cr Vince Cocurullo X Cr Nicholas Connop X Cr Ken Couper X 7 3 Cr Tricia Cutforth X Cr Shelley Deeming X Cr Phil Halse X Cr Greg Innes X Cr Greg Martin X Cr Anna Murphy X Cr Carol Peters X Cr Simon Reid X Results 12 0 1 Carried (12 to 0) 3.3 Allocation of the Resident and Ratepayer Administration Fund 2019-20 Moved By Cr Anna Murphy Seconded By Cr Shelley Deeming That the Community Development Committee approves grant allocations of $700 each from the 2019-20 Resident and Ratepayers Administration Fund to: Brooks Area Community Group Hikurangi Friendship House Inc Kamo Community Inc The Langs Cove Residents Association Maungakaramea Recreation Society Onerahi Community Association Parua Bay Residents and Ratepayers Association Pataua Area Residents and Ratepayers Association Portland Residents and Ratepayers Association Ruakaka Parish Residents and Ratepayers Association Ruatangata Public Hall Society Teal Bay Residents and Ratepayers Association Tikipunga Community Trust Tutukaka Coast Resident and Ratepayers Association Urquharts Bay Residents Association Waipu Riding Residents and Ratepayers Association Whananaki Beach Residents and Ratepayers Association Whangarei Heads Citizens Association Whangaruru Coastal Community and Sports Association Whangaruru North Residents and Ratepayers Association Whangaruru South Residents and Ratepayers Association. Carried 8 4 Declaration of interest: Cr Connop declared an interest as Chair of the Onerahi Community Association. Cr Connop withdrew from the table and took no part in discussions or voting on Item 3.3. 4. Information Reports 4.1 Annual Funding Report for 2018-19 Moved By Cr Greg Innes Seconded By Her Worship the Mayor That the Community Development Committee notes the Annual Funding Report for 2018-19. Carried 4.2 Rent concessions annual report 2019 Moved By Cr Vince Cocurullo Seconded By Cr Anna Murphy That the Community Development Committee notes the rent concessions report for 2019. Carried Declaration of interest: Her Worship the Mayor declared an interest for Item 4.2. 4.3 Operational Report - Community Group Moved By Cr Anna Murphy Seconded By Cr Greg Innes That the Community Development Committee notes the operational report for November 2019. Carried 5. Public Excluded Business There was no business conducted in public excluded. 6. Closure of Meeting The meeting concluded at 11.39am. Confirmed this 19th day of March 2020 Cr Gavin Benney (Chairperson) 9 4.1 2019-20 Community Fund – consideration of grant by exception – Wild Kiwi 2020 Meeting: Community Development Committee Date of meeting: 20 February 2020 Reporting officer: Cindy Velthuizen, Community Funding Officer, with Carina de Graaf, Manager Venues and Events 1 Purpose This report is to request consideration of a grant application to the Community Fund outside of the normal funding round by exception. 2 Recommendation/s That the Community Development Committee 1. Approves a grant allocation
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