Community Development Committee Agenda

Date: Wednesday, 18 December, 2019 Time: 10:30 am Location: Council Chamber Forum North, Rust Avenue Whangarei Elected Members: Cr Gavin Benney Her Worship the Mayor Sheryl Mai Cr Vince Cocurullo Cr Nicholas Connop Cr Ken Couper Cr Tricia Cutforth Cr Shelley Deeming Cr Jayne Golightly Cr Phil Halse Cr Greg Innes Cr Greg Martin Cr Anna Murphy Cr Carol Peters Cr Simon Reid

For any queries regarding this meeting please contact the Whangarei District Council on (09) 430-4200.

Pages

1. Declarations of Interest

2. Apologies

3. Decision Reports

3.1 Allocation of Community Halls Fund 2019-20 5

3.2 Community Loans - Kensington Club Inc 19

3.3 Allocation of Resident and Ratepayer Administration Fund 63 2019-20

4. Information Reports

4.1 Annual Funding Report 2018-19 69

4.2 Rent concessions annual report 2019 87

4.3 Operational Report - Community Group December 2019 189

5. Public Excluded Business

6. Closure of Meeting

Recommendations contained in the agenda are not the decisions of the meeting.

Please refer to minutes for resolutions. 1

Community Development Committee – Terms of Reference

Membership

Chairperson Councillor Gavin Benney

Members Her Worship the Mayor Sheryl Mai Councillors Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid

Meetings Monthly

Quorum 7

Purpose

To oversee functions of Council that interact, support and provide services for the community, including to disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy.

Key responsibilities

• Policy and planning for the provision of community development, culture, arts and heritage and events.

• District venues and community events

• Libraries

• Community services o Community sector liaison and support (Advisory Groups) o Community safety (City Safe, CCTV)

• Pensioner housing

• Property asset management o Pensioner housing o Forum North o Community halls

• Civil Defence Emergency Management

• Heritage, culture, arts and creative industries sector liaison

• Community development led programme

• Reporting on service delivery, including operational financial performance. 2

• Reporting on capital projects.

• Operational reporting for the Community group within Council.

• Procurement – general procurement relating to the areas of business of this committee, within delegations.

• Shared services – investigate opportunities for shared services for recommendation to council.

• Council Controlled Organisations (CCOs) – monitoring the financial and non- financial performance of CCOs whose functions would otherwise fall under the scope of this committee. Includes trading CCOs (CCTOs) and those CCOs exempted under the LGA. Responsibilities include:

o advising on the content of annual Statement of Expectations to CCOs o agreement of the Statement of Intent o monitoring against the Statement of Intent o for exempted CCOs, monitoring and reporting as agreed between Council and the organisation

CCOs accountable to this committee:

o Whangarei Art Museum Trust (WAMT) – CCO o Northland Events Centre Trust (NECT) – exempted CCO

• To carry out the funding process in accordance with the Whangarei District Council Grants, Concessions and Loans Policy in an objective, fair and transparent way.

Delegations

(i) All powers necessary to perform the committee’s responsibilities, including, but not limited to:

a) approval of a submission to an external body.

b) establishment of working parties or steering groups.

c) adoption of strategies and policies relating to the key responsibilities of this committee (except for those that cannot be delegated by Council under Clause 32(1)(f) of Schedule 7 of the LGA).

d) the approval of expenditure of less than $5 million plus GST.

e) power to establish subcommittees and to delegate their powers to that subcommittee. 3

f) the power to adopt the Special Consultative Procedure provided for in Section 83 to 88 of the LGA in respect of matters under its jurisdiction (this allows for setting of fees and bylaw making processes up to but not including adoption). g) the power to delegate any of its powers to any joint committee established for any relevant purpose under clause 32, Schedule 7 of the Local Government Act 2002 (LGA). 4

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3.1 Allocation of Community Halls Fund 2019-20

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Cindy Velthuizen, Community Funding Officer

1 Purpose

To determine the grant allocations from the 2019-20 Community Halls Fund.

2 Recommendation

That the Community Development Committee:

1. Approves allocations from the 2019-20 Community Halls Fund to the hall committees as follows:

i. Glenbervie Hall (subject to meeting requirements) $2,500 ii. Mata Hall $10,000 iii. Matapouri Hall $10,000 iv. Maungakaramea Hall $10,000 v. Maungatapere Community Centre $10,000 vi. McLeod Bay Hall $3,500 vii. Oakura Hall $10,000 viii. Opuawhanga Community Hall $10,000 ix. Otaika Hall $10,000 x. Parakao Hall $7,495 xi. Parua Bay and Districts Community Centre $7,000 xii. Purua Hall (subject to meeting requirements) $7,000 xiii. Riponui Settlers Hall $10,000 xiv. Ruatangata Hall $10,000 xv. Springfield Domain Hall $10,000 xvi. Waiotira Hall $8,000 xvii. Waipu Coronation Hall (subject to meeting requirements) $10,000 xviii. Whananaki Hall (subject to meeting requirements) $4,474

3 Background

The Community Halls Fund assists community hall committees in the district with facility maintenance. Council provides triennial building assessment reports for each hall, and the aim of the Fund is to primarily support the maintenance needs identified on that report. The combined maintenance schedule is in Attachment 2. 6

The Fund is available for the 30 community-owned halls in the Whangarei district, as identified in Council’s Community Halls Strategy (2007). There are an additional 6 halls that Council owns and maintains through its Community Property portfolio.

4 Discussion

All community-owned hall committees were directly invited to apply in September, with several reminders issued. Eighteen applications were received.

4.1 Financial/budget considerations The budget allocated for this year is $150,000. The total amount requested is $161,269. The total recommended allocation is $149,969, fully exhausting the Fund.

4.2 Policy amendment The maximum grant allowable under the Fund has been increased from $5,000 to $10,000. This reflects the increase in the total Fund budget (it was $60,000 in 2017-18) and better reflects current building maintenance costs. This change aligns with our Funding Principles of flexibility and effectiveness, enabling Council to provide more meaningful support to our communities.

4.3 Assessment of applications Applications received were assessed against eligibility criteria, the building assessment reports, the need identified by the applicants, and the overall situation of the hall (including level of usage and previous performance). Some applicants have not met the basic eligibility criteria of completing satisfactory grant reports and ensuring their details are kept up to date on the incorporated societies or charities registers. These applicants are highlighted in bold/blue in the attached assessment and are noted in the recommendation. In the spirit of walking alongside our communities, and being flexible and supportive, we have recommended allocation of grants on the proviso that these matters are rectified. Staff have already requested the outstanding information and will work with the relevant committees to remedy this.

4.4 Insurance costs and looking ahead Last year, Council was able to provide a small contribution to each hall to help with the cost of insurance. This was due to some budget remaining in the Fund. This year, the Fund is proposed to be fully exhausted for the purpose of necessary maintenance. The question of support for insurance arises every year and is something that can be explored when we review our community funding model and also the Community Halls Strategy in the first half of 2020.

5 Significance and engagement The decisions or matters of this agenda report do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via agenda report publication on the website.

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6 Attachments Assessment of applications Maintenance schedule

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2019-20 Community Halls Fund - assessment of applications

Hall Up to date (filing Project - this request On Maintenance Schedule? Amount Comments / Recommendation Recommendation and reports)? requested Glenbervie Hall No - 2x previous Interior painting. No - painting is not on the $ 7,800 Subject to receiving satisfactory grant reports and clarification $ 2,500 grant reports Wishing to carry over last year's grant of schedule. Other identified jobs of work completed, approve in part. outstanding. Projects $5,000 to this purpose (was given for remain to be completed. Staff have some concerns about the outstanding grant reports not completed. exterior painting - not completed). and previously funded projects not being completed. Staff will Quote from 2017. meet with the committee to have them get back on track for the next funding round. Hukerenui District Memorial Hall Did not apply Kara Kokopu Community Hall Did not apply Kaurihohore Public Hall Society Did not apply Mangapai Hall Society Did not apply Marua Public Hall Association Did not apply Mata Hall Yes Electrical upgrade. No, but accepted. The building $ 10,000 Approve in full. $ 10,000 Upgrade of meter and increase of assessment only covers building Sound rationale. Upgrade ensures electrical compliance, reducing power supply, plus installation of work, not electrical, plumbing fire risk, and improves hall usability. exterior sensor lights. First step in etc. One job remains to be making hall more usable and safe. completed (floor joist).

Matapouri Hall Okay - Previous grant Reroofing of former fire hall building No, but accepted. Fire hall has $ 10,000 Approve in full. $ 10,000 still pending (hall precinct - includes library, storage previously not been assessed as Sound rationale. Ensures weather tightness and structural completion (waiting and meeting space). part of hall building assessment. integrity. on consent). Contributing $6k themselves. Will ensure weathertightness and usability going forward.

Maungakaramea Hall Yes Installation of heat pumps. No. Low priority jobs remain to $ 10,000 Approve in full. $ 10,000 For 3 heat pumps to improve heating be completed (interior paint). Level of own investment is good. Obsolete coin-operated system and cooling of the hall. Current heating is unsustainable. Heatpumps will ensure year-round enjoyment is coin operating, using obsolete coins. of the hall. Total cost is $23k, and the committee is contributing $13k.

Maungatapere Community Centre Yes (previous grant Ceiling upgrade. Yes, but scope changed. One job $ 10,000 Approve in full. $ 10,000 still pending Last year's $10k grant was to replace remains to be completed (wall This is a costly cosmetic improvement that Council has already completion as ceiling tiles. Removal of tiles revealed lining). supported, however this completes the job and puts the hall into carried over to attractive rafters and better acoustics a good position. Making the committee wait another year or combine with this for the hall. Instead of replacing the requiring them to seek funding elsewhere would put unnecessary request). tiles, the committee would like to burden on them. restore the rafters and line with insulation and ply (plus reinstating of lights and wiring). Total cost $29k. Contributing $9k plus previous $10k grant.

2019-20 Community Halls Fund - assessment of applications Page 1 of 3 10

Hall Up to date (filing Project - this request On Maintenance Schedule? Amount Comments / Recommendation Recommendation and reports)? requested McLeod Bay Hall Yes Lighting upgrade. No, but accepted. The building $ 3,500 Approve in full. $ 3,500 Replace old light fittings for safety and assessment only covers building For safety. However, the hall has other jobs that must be priority to upgrade to dimmable LEDs for work, not electrical, plumbing in future. improved usability. etc. Some high and medium priority jobs remain to be completed.

Oakura Hall Previous 2 grants still Full roof replacement. Yes. $ 10,000 Approve in full. $ 10,000 pending completion Committee has carried over 2 years of Ensures weather tightness and structural integrity. (carried over to grants ($15k) and has fundraised to combine with this contribute $5k. Needs a further $10k to request). complete this work.

Opuawhanga Community Hall Trust Yes Exterior painting No, but accepted. All other jobs $ 10,000 Approve in full. $ 10,000 Follows on from repair of rotten have been completed. Ensures weather tightness. weatherboards and some other significant maintenance work. Committee is contributing to materials.

Otaika Public Hall Society Yes Roof painting. Yes $ 10,000 Approve in full. $ 10,000 Follows on from repair of rotten Ensures weather tightness. weatherboards. Pakotai Te Oruoru Community Centre Did not apply

Parakao Hall Society Yes Partial reroof, decking replacement and No, but accepted following $ 7,495 Approve in full. $ 7,495 installation of downpipe. partial repairs to roof and For weather-tightness and safety. For building weather-tightness and discussions onsite with safety of deck users. committee. Parua Bay and Districts Community Yes Building wash, storage improvements, No. Some low priority jobs $ 10,000 Approve in part. $ 7,000 Centre Society and new carpet in meeting room. remain to be completed (eg The Society is in strong financial position and therefore Council's High-use facility with good rental bathroom fittings). support is better directed towards those halls that can't help income. Storage improvements are the themselves as readily. result of success and growth.

Purua Hall Association No - previous grant Cabinetry upgrade. No. Querying whether the high $ 10,000 Subject to receiving satisfactory quote and status of other jobs, $ 7,000 report outstanding To replace outdated kitchen and priority jobs have been approve in part up to $7,000. (requested). bathroom cabinetry. No quote available. completed as photos suggest it may have been. Riponui Settlers Association Yes Front and rear doors, ramp, roofing and Yes. $ 10,000 Approve in full. $ 10,000 ceiling. For weather-tightness and safety. While hall usage is low, Riponui Hall has a long list of high priority maintenance needs, including these for security, safety and weather-tightness.

Ruakaka Memorial Hall Did not apply

2019-20 Community Halls Fund - assessment of applications Page 2 of 3 11

Hall Up to date (filing Project - this request On Maintenance Schedule? Amount Comments / Recommendation Recommendation and reports)? requested Ruatangata Public Hall Society Yes Wastewater system replacement. No, but accepted and added for $ 10,000 Approve in full. $ 10,000 Current tank is old and failing. Two H&S. All other jobs on building For H&S. quotes provided for new tank, drainage assessment have been and soakage fields, $18k-$20k not completed. including consent fees. Unclear on how the shortfall may be funded, but may involve carrying over this grant to add to next year's application.

Springfield Domain Board Yes Exterior painting. Yes. $ 10,000 Approve in full. $ 10,000 Full exterior wash and paint, with quote Quote is within grant limit and work will protect the building. of $10k from reputable company.

Taurikura Hall Did not apply Waikiekie Hall Did not apply Waiotira Public Hall Society Yes Water tank replacement, paint and vinyl Yes - however, the committee $ 8,000 Approve in full. $ 8,000 bathrooms and foyer. has opted to replace rather than For H&S. The bathroom flooring needs redoing repair the tank, which is a better for hygiene reasons. option longer term.

Waipu Public Coronation Hall and No - Charities North-east wall repair and paint. No - but it is noted that a repaint $ 10,000 Subject to Charities register being updated, approve in full for $ 10,000 Library Assn register filing is late To replace rotten timber and paint for is due within 5 years. H&S. but being attended weather-tightness. Estimate only of to. No annual $20k provided by retired builder. financials provided Unclear on how the shortfall may be (month only). funded, but may involve carrying over this grant to add to next year's application. Whakapara Hall Society Did not apply Whananaki Beach Residents and No - grant report Spouting replacement. No, but no jobs remaining on $ 4,474 Subject to receiving satisfactory grant report, approve in full for $ 4,474 Ratepayers Assn (Whananaki Hall) outstanding. For increased water collection and to schedule. H&S. Requested. reduce puddling. Whareora Hall Did not apply Whatitiri Domain Hall Did not apply $ 161,269 Total recommended: $ 149,969 Available budget: $ 150,000 NOTE: Recommendations in bold/blue are provisional. If approved by the Community Development Committee, allocation of these grants will depend on staff receiving the required information. This is to reduce risk to Council and to meet policy requirements.

2019-20 Community Halls Fund - assessment of applications Page 3 of 3 12

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Maintenance schedule – Community Halls Fund This schedule is for the three-year maintenance period of 2016/17 to 2019/20. It lists the maintenance jobs identified in Council’s triennial building assessments conducted by our building control officers. These jobs are listed with a priority rating, the years in which committees have applied for funding from Council, and whether these works are reported as complete.

Note: ‘D’ in applied year refers to applied but was declined.

‘ADDED’ refers to work that the hall committee has requested be added to the schedule.

New building maintenance assessments will be conducted in 2020 as required.

Hall Jobs identified Priority Applied (year) Complete? Glenbervie Treat rust to roof lead head nails and sheet ends, and metal gutter at back of High 1718 – carry over Carry over building Glenbervie ADDED 1819: Paint exterior 1819 Not complete Glenbervie Treat minor rot to pole at front entrance Medium Glenbervie Repair water damaged floor and wall in men’s toilets Medium Glenbervie Replace broken vanity and old tap fixtures in women’s toilets Medium Glenbervie Repair or replace swelling particle board floor in bar/kitchen area Low Glenbervie Replace sagging ceiling Low Glenbervie ADDED 12/17: Painting of interior 1920 ?

Hukerenui Repair or secure dangerous stairs from stage to subfloor High 1617 YES Hukerenui Obtain engineer’s assessment of roof (sag mid-span) High 1617 YES Hukerenui Repaint window frames Medium 1617 ? Hukerenui Upgrade old electrical switchboard Medium 1617 ? Hukerenui Repair or replace fibrolite and cladding on north face and repaint Medium Hukerenui Upgrade bathrooms including fixtures, wall and ceiling linings, and repaint Medium Hukerenui Upgrade kitchen cabinetry Low Hukerenui Repair ceiling where boards are loose Low

Kara Kokopu Repair or repile foundations High 1617 YES Kara Kokopu Repair minor rot, wash and paint timber weatherboards High 1718 YES Kara Kokopu Repair minor rot to west side windows and north facing barge board High 1819 ? Kara Kokopu Repair rust around lead head nails on roof High 1819 ? Kara Kokopu Repair and repaint ceiling and walls following repiling and settling Low 1819 (men’s) ? Kara Kokopu Upgrade fixtures and vinyl floor in female toilets Medium Kara Kokopu Repaint wall in female toilets Low 1516? Kara Kokopu ADDED 1819: Driveway and parking extension 1819

Kaurihohore Repair north face weatherboard joints as required, and clean and paint all exterior High 1819 ? Kauri Kaurihohore Treat minor rot in foundations Medium Kauri

McLeod Bay Refasten nails on roof High 1617 YES McLeod Bay ADDED 12/17: painting of roof and replacement of sheets identified after roof 1718 YES renailing McLeod Bay Repair/replace and paint exterior cladding on north and west walls High McLeod Bay Relevel floor as required as bearers show signs of sagging Medium McLeod Bay Check for possible leak on underside of floor and repair as required (particle board Medium flooring shows water damage) McLeod Bay Replace kitchen cabinetry where doors are swelling Medium McLeod Bay Repair or replace vinyl flooring in kitchen Medium McLeod Bay Repair cracks in wall linings and repaint stage area Low McLeod Bay ADDED 11/19: Lighting upgrade 1920

Mangapai Repair or replace weatherboards in poor condition High 1617 YES Mangapai Repair or replace emergency exit door and ramp on RHS of building as too steep, High 1617 YES rotten and dangerous Mangapai Repair front door (twisted and prone to break-ins) Medium 1718 YES Mangapai Treat rust around lead nails and sheet laps on roof High Mangapai Clear gutters of grass and channel storm water from down pipes away from the Medium 1819 ? building Mangapai Repaint exterior cladding and window frames Medium Mangapai Repair hall ceiling Medium Mangapai Repair or replace interior wall linings and repaint Low Mangapai ADDED 1819: Fencing paddock 1819=D

Maintenance Schedule - Community Halls Fund Page 1 of 5 14

Hall Jobs identified Priority Applied (year) Complete? Marua Upgrade electrical connections and wiring Medium 1617 DEFERRED Marua ADDED 03/17 – install disability toilet Low 1718=D 1819 ? Marua Repair rot to one weatherboard at rear fire exit Medium 1617 YES Marua Reduce height of step at rear fire exit (too high at 300mm) Medium Marua Reseal floor in men’s toilets Medium Marua Replace PVC downpipes from roof to tank with correct size (100mm) Low Marua Repaint kitchen and bathrooms Low 1819 ? Marua Repair or replace wall linings and ceiling linings in main hall and repaint Low Marua Repair or replace damaged wall sheets in stage area Low

Mata Repair cut floor joist to prevent floor from sagging High Mata Replace water tank and divert overflow away from hall foundations High 1718 YES Mata Seal and varnish floor Low Mata ADDED 1819: Correct drainage issues 1819 YES Mata ADDED 11/19: Electrical upgrade 1920

Matapouri ADDED 03/17: Install smoke alarms n/a 1617 Self Matapouri ADDED 03/17: Upgrade electrical wiring and board (previously funded 1516) n/a 1617 YES Matapouri ADDED 03/17: Repair lock and cracked window (previously funded 1516) n/a 1617 Self Matapouri Repair exterior cladding and roof as required: Some damage to weatherboards Medium 1718 YES on road end, east side. Some windows require head flashings and scribers. In need of a wash and paint and some nails on the roof require re-fixing. Matapouri Repair or replace ceiling in storage area which has water damage Medium Matapouri Revarnish particle floor Low Matapouri ADDED 1819: Community noticeboard upgrade 1819 Pending consent Matapouri ADDED 11/19: Reroof of former fire hall (library space) 1920

Maungakaramea Upgrade toilet fixtures High 1718 YES Maungakaramea Replace vinyl in kitchen High 1617 YES Maungakaramea ADDED 03/17: Install vinyl in men’s toilets 1617 YES Maungakaramea Unblock stormwater drain on north west side (remove stones) High 1617 YES Maungakaramea Repaint kitchen walls and cabinetry Low Maungakaramea Repaint toilets Low Maungakaramea Repaint hall walls Low Maungakaramea ADDED 1819: 1819 YES (deck Repair and replaster landing and steps and steps Clean moss and mould off roof only) Maungakaramea ADDED 11/19: Installation of heat pumps 1920

Maungatapere Repair or replace old weatherboards as required High 1617 YES Maungatapere Repair incorrect connection to toilet waste pipe High 1617 YES Maungatapere ADDED 03/17: Repair broken door into hall, paint and carpet foyer Maungatapere Treat for bora in floor joist at stage area and repair foundations as required Medium SELF YES Maungatapere Seal pipe work that penetrates block wall Medium SELF YES Maungatapere Ceiling – restore and line rafters in lieu of ceiling tiles Medium 1718=D 1819+ Carried over AMENDED from replace ceiling due to water damage 1920 Maungatapere ADDED 1819: Replace exterior door and foyer door for security and noise 1819 ? Maungatapere Replace particle board wall lining that is swelling and repaint walls Medium Maungatapere Replace ceiling in storage area Low SELF YES Maungatapere Replace stage stairs and include handrail Low SELF YES

Oakura The bathrooms are in poor condition (agreed carried over grant is for this) High 1617 YES Oakura Repair or replace exterior cladding and paint High SELF Oakura Repair or replace exit door including push bar High Oakura Repair all timber windows and repaint High Oakura Treat rust around cladding nails and repaint (medical rooms) High SELF Oakura Repair or replace rusted head flashings High Oakura Paint plywood on south wall High Oakura Roof replacement. High 1718 + 1819 + Carried over AMENDED from: Treat rust to ends of roofing sheets and nails, and treat rot to 1920 with barge boards. approval Oakura Repair emergency exit door High Oakura Repair minor rot to some jacks in foundations Medium SELF (repiled) Oakura Repair or replace ceiling in main hall Medium SELF Oakura Upgrade kitchen cabinetry, repair ceiling and revarnish floor Medium SELF (new sink and cabinets)

Maintenance Schedule - Community Halls Fund Page 2 of 5 15

Opuawhanga Repair piles that are decayed/damaged and relevel floor High 1819 Yes Opuawhanga Repair west wall that is leaning out as per engineer’s proposal High 1718 Yes Opuawhanga Repair roof flashings and repair possible source of leak High Roof replacement 2020 - Lotteries Opuawhanga High 1819 Yes Down pipes and guttering:

• Secure entrance down pipe • Fix down pipes so not discharging direct to ground by footings • Install guttering to lean-to roof above toilets • Fix water tank over-flow so not discharging to ground. Opuawhanga Repair all broken/rotten weatherboards, facia and barge boards, including any High Yes (1819) loose scribers, then paint Opuawhanga Repair or replace rear door as secondary emergency exit High SELF Opuawhanga Fix ground at front and sides of hall so that water does not run under the building High SELF or too close to piles Opuawhanga Repair men’s urinal High 1718 YES Opuawhanga Repair/replace sill on front entry door Medium SELF Opuawhanga Repair louver windows and window frames in toilet area Medium Yes (1819) Opuawhanga Repair/replace ceiling where water damage has occurred Medium Yes Opuawhanga ADDED 11/19: Exterior painting 1920

Otaika Redirect stormwater down pipes past the building line to the river (as potentially High 1617 YES undermining foundations) Otaika Some rot on weatherboards – repair and repaint High 1617 YES Otaika Make the meter box weather proof and apply scribers to trim next to it High 1617 YES Otaika Major sag in rafters – obtain engineer’s assessment [assessed as okay] High YES Otaika Install head flashing on doors High Otaika Fix rust to ends of roofing sheets and metal spouting Medium 1920 Wash and repaint required Otaika Repaint ceiling Low

Pakotai Repile and relevel the foundations High 1617 YES Pakotai ADDED 03/17: Tile and paint ladies toilets following relevelling 1617 YES Pakotai ADDED 12/17: Relevel men’s toilets 1819 YES Pakotai Repair and refix PVC spouting Medium Pakotai Upgrade bathrooms including linings, fixtures and flooring Medium 1819 (men’s) YES Pakotai Treat rust and paint storage container Medium 1819 YES Pakotai Repair or replace hall ceiling sheets that are sagging Low

Parakao Repair and repaint exterior cladding on north-east wall (rot) High 1819 YES Parakao Treat rust around roof nails and ridge flashing, replace rusted iron around High SELF YES chimney Parakao Treat for borer on a couple of foundation bearers Medium Parakao ADDED 11/19: Partial reroof, deck repair, roof over door, additional spouting. Medium 1920

Parua Bay Treat surface rust and repaint exposed steel supporting main hall (*was funded in High $21k allocated YES (2019) 1516 and not done) over the five years Parua Bay Replace iron sheets at front entrance vertical incline and around front half of the High 2014-15 to 2018- YES (2019) building due to rust 19 (now up to Parua Bay Upgrade kitchen cabinetry Low date) YES (2019) Parua Bay Renail exterior cladding where the nails have popped High Parua Bay Revarnish timber in squash club room and main hall Low Parua Bay Repaint ceilings in main hall and storage area, including replacement/repair of Low one sheet that is coming away Parua Bay Upgrade toilet fixtures and replace tap washers Low Parua Bay ADDED 11/19: 1920 1) Building wash 2) Storage addition 3) Replace carpet in meeting room

Purua Relevel or repile foundations under men’s and women’s toilets High 1718 M Men’s done 1819 F ? Purua Repair rot to some of the weatherboards and repaint all exterior cladding High Purua Repair rot to wooden windows, seal and paint High Purua Repair or replace exterior steps from women’s toilets that are dangerous and High unusable, and install handrail on stairs to men’s toilets Purua Repair or replace steel spouting that is rusting and in poor condition High Purua Repair broken waste pipe from kitchen and reseal hole in cladding High Purua Clean and paint roof Low Purua ADDED 11/19: Cabinetry upgrade (kitchen and bathroom) 1920

Maintenance Schedule - Community Halls Fund Page 3 of 5 16

Riponui ADDED 03/17: Fit new locks, repair 10 broken windows, repair steps and deck, 1617 repair rot in door and window sashes Riponui ADDED 1819: Front entrance deck, stairs and ramp 1819 Yes Riponui The following were identified in the building assessment completed July 2019 Riponui Water tank – install new tank for potable water High Riponui Doors – repair or replace 2 exterior doors, and 3 interior doors High 1920 Riponui Cladding – repair rot to facings, and repair/replace fascia and barge boards High Riponui Windows – repair as in poor condition High Riponui Roof – repair/replace rusted nails on roof High 1920 Riponui Guttering – repair/replace, and install down pipes where missing High Riponui Deck – apply a non-slip coating High Riponui Ceiling (hall) – install building paper under iron roof, and repair damaged ceiling High 1920 over stage Riponui Ceiling (kitchen) – check for water leak and repair High Riponui Kitchen – full kitchen refit (cabinetry, fixtures and fittings, ceiling, wall lining, Medium doors, and flooring). Riponui Bathrooms – full bathroom refit x2 (fixtures and fittings, ceiling, wall linings, Medium doors, and flooring) Riponui Floor (kitchen and bathrooms) – resurface/ replace/ install new flooring Medium Riponui Floor (hall) – resurface timber floor Low Riponui Walls (hall) – Reline walls and paint Low

Ruakaka Assessment not able to be completed

Ruatangata Treat rot to north barge board, and wash and paint exterior cladding, barge High 1617 + 1718 YES (March boards and fascia as required 2019 report) Ruatangata Paint roofing iron Medium 1617 + 1718 YES (March 2019 report) Ruatangata Repair or replace damaged PVC spouting Medium 1617 + 1718 YES (March 2019 report) Ruatangata Repair possible leak in roof area, and then clean ceiling in male toilets and repaint High SELF kitchen ceiling Ruatangata Repair exit door from kitchen to make it easier to open Medium SELF Ruatangata Treat surface rust to steel portal frames and repaint Medium 1819 YES (sighted) Ruatangata Repaint walls in men’s toilets and ceiling in women’s toilets Low SELF Ruatangata Sand and varnish floor in women’s toilets Low SELF – vinyl Ruatangata ADDED June 2019: Ruatangata Septic tank repair or replace 1920 Ruatangata Safety issues – handrail on steps, and ramp and access to ramp to be made non- 1920 slippery. Ruatangata Kitchen upgrade Ruatangata Carpark fencing

Springfield Repair (sand and resurface) or replace particle board flooring in kitchen High 1617 YES Springfield ADDED 03/17: Replace rotten exterior door to kitchen and library 1819 YES Springfield Repair roof: High • Re-nail as required • Repair minor rot to the end of the fascia boards and window sills Springfield ADDED 12/17: Replace urinal Medium 1718 YES Springfield Repaint hall exterior (within 5 years) Medium 1920 Springfield Treat for bora in walls and repair as required Medium Springfield Repaint walls and ceiling in kitchen and toilets Low Springfield Update cabinetry and fixtures in kitchen and bathrooms Low Springfield ADDED 1819: Fire hydrants 1819 YES

Taurikura Repaint south and west exterior walls High Taurikura Repair or replace roof on north face and renail as required High Taurikura Treat rust on head flashings Medium Taurikura Refix spouting and down pipes on the lean-to Medium Taurikura Repair or replace step into top area of hall which is currently too high Medium Taurikura Repair or replace steps to stage area Medium 1617 Taurikura Repaint kitchen and bathrooms Low 1617

Waikiekie Relevel floor where sagging High Waikiekie Repair leaking water tank and lack of water supply to building High Waikiekie Treat minor rust to steel window frames, and to lead head nails and sheet laps on Medium roof Waikiekie Replace ceiling in main hall due to sagging and repaint Medium Waikiekie Repair possible water leak and repair holes in floor Medium Waikiekie Treat for borer in timber near stage Medium Waikiekie Replace front door to a single, wide door with secure locks Low Waikiekie Replace steps to stage and ensure these are not too steep and/or have a hand rail Low

Maintenance Schedule - Community Halls Fund Page 4 of 5 17

Waiotira Remedy water ponding under the building High 1718 Yes Waiotira Replace and/or reseal particle board floor and hard board wall linings in kitchen, High 1718 (floor) Floor yes toilets and storage area Waiotira Treat rust/rot, repair and paint as required High 1819 Yes • Rusty flashing at bottom of vertical iron • Some rust to apron flashing • Signs of rust around lead head nails on main roof • Barge board in poor condition with some rot to ends AMENDED 2018 – full replacement of roof recommended Waiotira Replace/upgrade fixtures in male toilets Medium Waiotira Repair or replace water tank Medium 1920 AMENDED 2019 from repair leaking cracks in water tank Waiotira Replace water damaged ceiling tiles Low Waiotira Repaint interior walls and ceiling in main hall, toilets, kitchen and storage area Low

Waipu Repair lower roof sheeting High 1617 YES Waipu Repair or replace toilet extraction vent, cowling and weather hat (rusting) High 1617 YES Waipu ADDED July 2017 – “An independent inspection by a local carpenter in March High 1718 YES 2016 identified one of our exterior walls as having "moisture transgressing through the blocks and creating damp inside the rooms. Ideally the wall should be water blasted and resealed with a recommended block sealer". This wall is adjacent to a building site and once that building is completed, there will be no access to the wall again.” Waipu Install flashing on porch weatherboards High 1617 YES Waipu Replace fibrolite to gable end of library High Waipu Re-roof main upper roof over hall within 5 years Medium 1819 YES (April 2019) Waipu Repaint exterior timber weatherboards within 5 years Medium 1920 Waipu Install hand rails for steps to stage Medium

Whakapara Repair minor rust to ridge flashing, metal gutter and spouting, and storage area High 1718 roof (revised) ADDED Dec 2017 – “Advised that all of the gutters and spouting needs to be replaced as it is in poor condition… a priority for the Committee and needs to be carried out before next winter.” Whakapara ADDED Dec 2017 – “Installation of 3 security lights for safety and security.” 1718 Whakapara Replace vinyl flooring in kitchen Medium Whakapara Line storage area walls and paint Low Whakapara Replace and seal particle board floor in storage area Low Whakapara Revarnish hall floor Low Whakapara Fix cracks in plasterboard at entrance and paint Low Whakapara Paint interior walls Low

Whananaki CARRIED OVER: Paint hall roof 1617 YES Whananaki Repair possible water leak in main hall ceiling and replace water damaged ceiling High 1617 YES sheet Whananaki ADDED Dec 2017 – paint interior n/a 1718 YES Whananaki Reseal hard board flooring in kitchen High YES Whananaki Upgrade kitchen cabinetry Low 1819 Whananaki Upgrade bathroom fixtures Low 1819 Whananaki Repaint men’s bathroom ceiling Low 1617 YES Whananaki Repair wall linings in storage area and repaint Low Whananaki ADDED 11/19: spouting replacement 1920

Whareora Remove lichen from roof and install down pipe to veranda roof High Whareora Install head flashings to windows on west side High Whareora Replace broken spouting rain water head Medium Whareora Replace broken sewer inspection point Medium Whareora Install handrail on stage steps Medium Whareora Repair push bar on stage exit door Medium Whareora Repaint exterior walls in full or partial to cover tagging Low 1617=D; 1819 YES

Whatitiri Clean concrete ramp at back exit as slippery and dangerous Medium Whatitiri Treat minor rot in exterior cladding, wash building, and repair Medium Whatitiri Repair PVC downpipe to water tank Medium

Maintenance Schedule - Community Halls Fund Page 5 of 5 18

19

3.2 Community Loans – Kensington Club Inc.

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Cindy Velthuizen, Community Funding Officer

1 Purpose

To consider an application for a Community Loan from Kensington Club Inc for their artificial green project.

2 Recommendation

That the Community Development Committee approves a community loan of $135,000 to Kensington Club Inc for their artificial green project, with $100,000 being interest-free and $35,000 being interest-bearing.

3 Background

Kensington Club Inc have requested a community loan of $135,000 to replace one of their natural bowling greens with an artificial green.

Council offers community loans to eligible organisations for the development of community assets for recreation purposes.

4 Discussion

4.1 Loan criteria

To be eligible for a community loan, applicants must:  meet Council’s general criteria under the Grants, Concessions and Loans Policy  be contributing at least 50% towards the project (this can be from grants),  demonstrate the ability to pay off the loan, generally within 8 years.

Generally, the first $100,000 borrowed is interest-free. Amounts above this are interest- bearing at the Weighted Average Cost of Capital (WACC) plus a small margin. The WACC is the rate it would cost Council to borrow, currently 4.93%.

4.2 General comments The Society expects to complete the work over this summer. The Society owns the land and buildings and has no outstanding debt or mortgages. 20

The artificial green will enable year-round play of social and competition bowls. The application does not indicate membership numbers or likely community impact of this project. The total project cost is quoted at approximately $280,000 by Tiger Turf, including contingencies. The Society is contributing $145,000 of its own cash reserves, meeting the minimum contribution requirement. The financial statements and cashflow forecast indicate that the Society can comfortably meet the loan repayments and pay off the loan within 8 years.

4.3 Checks

Trevor Reader of Bowls Northland has conveyed their support of this application: “Kensington’s application is in keeping with Bowls Northland Strategic plans as well as the mandate from Kensington’s membership to install a surface to allow year-round activities. Ultimately Bowls Northland would like to develop a new facility or redevelop an existing one to include a roof over an artificial green. Your approval of this application would significantly improve the capacity and available facilities in Whangarei.” Council’s Parks, Legal and Finance teams were consulted and support the recommendation.

4.4 Security The Society can offer the land and buildings at 4-6 Huapai Street as security on the loan. It has a current rating valuation of $1,012,000. There is an undischarged mortgage facility against the property, but no lending against it. Council’s loan, if approved, would be registered as first mortgage.

4.5 Terms It is proposed to offer a community loan as follows:  $100,000 interest-free  $35,000 interest-bearing at WACC of 4.93% plus margin to be determined by the Finance team  Term of 8 years, to 2028  Payments of approximately $4,300 quarterly (plus interest)  First mortgage to be registered  Legal fees at the expense of the applicant  Standard loan terms and conditions to apply.

5 Significance and engagement The decisions or matters of this agenda report do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via agenda report publication on the website.

6 Attachments Community Loan Application – Kensington Club Inc. Community Loan Guide (extract from Funding Guide) 21 22 23 24 25 26 27 28 29 30 31 32 33 34

KENSINGTON CLUB INC

MINUTES OF THE ANNUAL GENERAL MEETING HELD AT THE CLUBROOMS ON SUNDAY, 23 JUNE 2019 AT 10.0 0 AM

ATTENDANCE: 57 per attendance register

CHAIRPERSON:

A Muir declared the meeting open and thanked members for their attendance.

APOLOGIES:

Apologies were received from eleven members, per attendance register.

Moved that the apologies be accepted C Appleton/J Hooson Carried

MINUTES:

Minor correction: change 17 June 2019 to 17 June 2017.

Moved that the Minutes of the Annual General Meeting held on 23 June 2018 be accepted as read. C Van Haaften/R Taylor Carried

MATTERS ARISING: Nil

PRESIDENT'S ANNUAL REPORT:

Read to the meeting by President/Chairperson, A Muir (copy attached).

Moved that the Annual Report be accepted. J Hooson/M Lornie Carried

STATEMENT OF ACCOUNTS & AUDITOR'S REPORT:

Treasurer, M Parker, presented the Financial Statements for the year ended 31 March 2019 together with explanations of various items (copy attached).

Moved that the Financial Report be received. E Van Haaften/M Attwood Carried

ELECTION OF OFFICERS:

President: A Baré J Hooson/D Hooson Vice President: G Lyddiard A Muir/P Warth Secretary: M Gurney C Appleton/N Lewin Treasurer: M Parker A Muir/T Apaapa

Executive Committee (five required): T Apaapa A Muir/A Baré R Burgin P Warth/M Harrington G Bush M Parker/S Sneddon M Harrington G Smith/A Muir P Warth T Apaapa/A Muir

Match Committee (minimum six required): A Muir C Van Haaften/G Lyddiard J Hooson C Van Haaften/E Van Haaften P Warth C Van Haaften/E Van Haaften Extended tournaments S Johnson M Parker/K Scott Page 1 of 3 35

J Barnes { volunteered S Holland { from the floor.

Cadet required as understudy. Match Committee to appoint a Convenor who will be a member of the Executive.

UNELECTED POSITIONS - Recommended to the Executive

Patrons: Noeline & Allan Lewin

Greens Supt: Appointed in March each year, per Constitution.

Umpires: C Budge, J Howarth, S Johnson, M Parker, P Warth (measurer)

Coaches: J Erceg, S Johnson, A Muir, P Murray, M Parker, K Scott, P Warth

Selector: A Muir P Warth/A Baré

Welfare: D Haslam, C Appleton (cards)

Publicity: J Ganley (newspaper); C Budge (newsletter)

Raffles: H Blackman & team

Health & Safety: L Thompson J Burgin/M Bentley

APPOINTMENT OF AUDITOR’s:

Moved that Orbit Audit be approved as club auditors. A Muir/M Parker Carried

SUBSCRIPTIONS:

The Executive recommended no change to the current subscriptions: $ $ Full playing 125 Associate 35 Student 25 Honorary 10 First year 60 Social 30

C Van Haaften/R Burgin Carried

TOURNAMENT ENTRY FEES: $ Open 10.00 E Van Haaften/S Johnson Domestic (full day) 6.00 L Spratt/G Lyddiard Domestic (half day) 4.00 E Coates/J Hooson Aggregate (mid-week) 4.00 E Coates/J Hooson (2 abstentions) Championships 6.00 S Johnson/M Lornie Winter bowls 4.00 E Coates/C Van Haaften All Carried One change – Aggregate increased from $3 to $4.

CENTRE BUSINESS:

G Lyddiard has been appointed Club Delegate to the Centre AGM.

LIFE MEMBERSHIP:

Patricia Warth was awarded Life Membership by unanimous decision. Page 2 of 3 36

NOTICE OF MOTION:

Following longstanding problems with the top green, the out-going Executive had taken advice from the NZ Sport Turf Institute (NZSTI). The final recommendation was to install a synthetic green. The project could not go ahead, nor funding options pursued, without membership approval.

The meeting was shown a sample of the proposed synthetic surface. The current quote is $270,000 + GST, which includes drainage hooked into the storm water and all surrounds. This may increase if unforeseen problems (e.g. with the base) are encountered. There was a life expectancy of 12-14 years.

The membership raised various issues, including soil problems, insurance and cost, and an alternative solution involving the bottom green and carparking.

THAT the top green be put into synthetic surface and that the Executive be empowered to borrow such monies as required to complete this undertaking. L Spratt/R Thomson Carried [51 For/6 Against]

President/Chairperson thanked all those involved with the project for their hard work.

GENERAL BUSINESS

Acknowledgement: J Sandford thanked the outgoing President for a job well done.

Club Championships playing Surface: M Attwood asked if the club championships would be played on synthetic or grass. It could be either because Bowls NZ accepts both as legitimate playing surfaces.

Club Co-ordinator: Diane Butler has been appointed to the position and will work an average of 21 hours per week, mainly mornings. Hours to be flexible.

Garage Sale: Set for Saturday 24 August. K Scott agreed to co-ordinate. A Lewin offered to pick up large items.

Sponsorship: Allan and Noeline Lewin have retired from sponsorships. The President/Chairperson thanked them for their many years of hard work on behalf of the Club.

Two-Life System: THAT the men’s championships should be a two-life system. S Sneddon/R Taylor Not Carried [2 For/55 Against]

After thanking members for their attendance, the President/Chairperson declared the meeting closed at 11.40 hours.

Signed as a true record of the 2019 Annual General Meeting

Chairperson: …......

Dated: …......

Page 3 of 3 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60

61 Community Funding Guide 2019-20

Appendix 2 – Community Loans Guide Whangarei District Council provides Community Loans to community organisations, clubs and groups for the development of recreation facilities within the District. Applications for loans may be made at any time during the financial year. Generally, the first $100,000 of any loan approved will be interest free. Applicants will need to demonstrate a minimum 50% contribution towards the project and the ability to repay the loan.

Eligible projects The scheme can be used for the establishment or development of recreational facilities in the Whangarei district by community organisations.

Ineligible projects The scheme is generally not available for: Retrospective costs Debt servicing Repairs and maintenance Projects in educational institutions normally funded within the education sector.

Criteria The following criteria determines eligibility to apply for a loan and the level of support Council may be willing to offer.

You must be a not-for-profit incorporated society or charitable trust with a constitutionally open membership. You must be in a stable and sound financial position. You can contribute 50% towards the project (this can be from grant funding such as Lotteries). You can demonstrate the ability to repay the loan within 8 years. You can demonstrate the ability to maintain and run the facility well into the future. You have a good track record for project/event management. The recreational facility is to be within the Whangarei District. There is demonstrable need and benefit for the wider community or a sector of the community. The project aligns with Council priorities as identified in our strategic and planning documents.

Conditions The following conditions apply to all loan approvals: Loans will only be made to not-for-profit recreation providers Applicants must generally demonstrate a minimum 50% contribution towards the project Generally, the first $100,000 will be interest free and any further portion will be interest bearing. Generally, the maximum repayment period shall be 8 years. Frequency of repayments will be negotiated with the borrower. The ability to meet the loan repayments is a critical consideration in approving a loan. Legal expenses will be the responsibility of the applicant, but may be included in the loan. Loans will be formally executed and will be secured as Council deems appropriate.

GRLOAN-706567245-393 11 62 Community Funding Guide 2019-20

Loans are generally not available to retire or restructure current debt, but Council may consider this in exceptional circumstances, such as where the ongoing viability of an organisation is under threat. Loans may be subject to other conditions imposed by Council. Loan drawdowns may be by instalment at Council’s option and Council may require copies of applicant’s invoices from suppliers for supplies to which the loan relates. For GST registered organisations, the GST portion of costs will not be funded by the loan. Financial statements will be provided to Council annually during the term of the loan. In the case of any default on repayments, Council will work with the organisation and the parent body (if applicable) to remedy the situation as quickly as possible. If the financial position of an organisation deteriorates to the point that the loan repayment is not possible, Council will exercise its rights as specified in the loan agreement. Any arrears of repayments will be reported to the Community Funding Committee.

To apply Complete the Community Funding Application Form available at www.wdc.govt.nz/funding. In addition, attach the following: 1. Project plan or business case 2. Cash flow forecast (for the term of the loan demonstrating your ability to repay) 3. Bank deposit slip or similar 4. Location plan and legal description of the land 5. Copy of Lease/Licence to Occupy if on Council land 6. Quotes and relevant plans (A4 please) 7. Audited financial accounts 8. Details of what security you can offer for the loan 9. Any other material you think might be relevant

Submitting your application Send your application and supporting material to [email protected]. You can also drop it in to us at Forum North or Walton Plaza, or post it to us at: Attention: Community Funding Whangarei District Council Private Bag 9023 Whangarei 0148 We will acknowledge receipt of your application by email. If you don’t hear from us within 7 days, please call 430-4200 to check we have received it.

Application closing dates Applications for loans are open all year and may be made at any time. You should allow up to 3 months for a decision. Loan applications are reviewed by the Community Funding Officer and referred to the Community Funding Committee of Council for decision.

GRLOAN-706567245-393 12 63

3.3 Allocation of the Resident and Ratepayer Administration Fund 2019-20

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Cindy Velthuizen, Community Funding Officer

1 Purpose

To determine the allocation of grants from the Resident and Ratepayers Administration Fund 2019-20.

2 Recommendation

That the Community Development Committee approves grant allocations of $700 each from the 2019-20 Resident and Ratepayers Administration Fund to:

 Brooks Area Community Group  Hikurangi Friendship House Inc  Kamo Community Inc  The Langs Cove Residents Association  Maungakaramea Recreation Society  Onerahi Community Association  Parua Bay Residents and Ratepayers Association  Pataua Area Residents and Ratepayers Association  Portland Residents and Ratepayers Association  Ruakaka Parish Residents and Ratepayers Association  Ruatangata Public Hall Society  Teal Bay Residents and Ratepayers Association  Tikipunga Community Trust  Tutukaka Coast Resident and Ratepayers Association  Urquharts Bay Residents Association  Waipu Riding Residents and Ratepayers Association  Whananaki Beach Residents and Ratepayers Association  Whangarei Heads Citizens Association  Whangaruru Coastal Community and Sports Association  Whangaruru North Residents and Ratepayers Association  Whangaruru South Residents and Ratepayers Association

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3 Background

The purpose of the Resident and Ratepayer Administration Fund is to assist resident and ratepayer groups that advocate for residents in their local communities. Grants are $700 per organisation, and they are in recognition of the groups’ contribution to their community and to Council.

4 Discussion

Twenty-one applications were received. They are all recommended for approval on the basis that groups are being encouraged to improve the quality of their applications and improve the reporting of their activity on behalf of the community.

The application form and guidance on what Council is seeking to achieve with this financial support has been enhanced this year. However, some applicants are not reaching the standard required and in these cases, we are relying on details within AGM minutes to support their applications.

The recommendation is based on the work we are undertaking early next year when the purpose of the fund and the support required for applicants will be considered as part of the community funding model review.

The aim will be for all R&R groups to clearly articulate their value proposition both in terms of their support of Council’s vision for the district, and for the benefits they provide on behalf of their respective communities.

The proposed allocation of $14,700 is within the Fund budget.

To be eligible to receive this grant, groups must:  Be a resident and ratepayer (R&R) group in the Whangarei district  Have held an open AGM in the last 12 months with elections for officers  Be up to date with filing financials and officer details on the Incorporated Societies register (and/or Charities Register)  Demonstrate being active in typical R&R activities relevant to their community  Have the support of their community.

An assessment of each applicant’s eligibility and performance is in Attachment 1.

5 Significance and engagement

The decisions or matters of this Agenda do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via Agenda publication on the website.

6 Attachment

Summary of applications 65

2019-20 Resident and Ratepayers Administration Fund - application summary Group Filing up to date? Performance Noting of Interest

Brooks Area Community Yes Good. A range of projects underway and topics discussed at Group AGM. There is evidence of continued community engagement in local issues, events and projects.

Hikurangi Friendship House Yes The application provides limited evidence of engagement Attended by Cr Greg Martin and between Council and the community. The Association Cr Anna Murphy. manages the library, hall and community newsletter, and support the Hikurangi Christmas Festival run by the Lions.

Kamo Community Inc Yes The application provides limited evidence of engagement Attended by Cr Tricia Cutforth. between Council and the community. They do however show Involvement in Community Led some evidence of this in their minutes, and are known for Project, with staff member running the Christmas parade, community newsletter and Claire Wilson. website. Langs Cove Residents Assn Yes The application provides limited evidence of engagement between Council and the community. However, they do provide evidence in their minutes of local issues, events and projects. Maungakaramea Recreation Yes The application provides limited evidence of engagement Attended by Cr Shelley Society between Council and the community. The AGM minutes also Deeming. Involvement show limited evidence of R&R activities, although the commencing with Community Association does manage the hall, recreation society and Led Projects, with staff member grounds and runs some events. AGM elections are held 3 Nicole Stanton. yearly (due next year). The AGM was completed in 18 minutes.

Onerahi Community Yes The application provides limited evidence of engagement Chair is Cr Nicholas Connop. Association between Council and the community. The Association Former Councilor Sue Glen manages the hall and house, community newsletter, some attended meetings. community projects, and the Christmas festival.

2019-20 Resident and Ratepayers Fund - application summary Page 1 of 4 66

Group Filing up to date? Performance Noting of Interest

Parua Bay Residents and Yes Good. A range of projects underway and evidence of Attended by Cr Greg Innes. Ratepayers Assn continued community engagement in local issues, events and projects. Pataua Area Residents and Yes The application provides limited evidence of engagement Ratepayers Assn between Council and the community. However, a range of projects underway and evidence of continued community engagement in local issues, events and projects.

Portland Residents and No - has not filed The application provides limited evidence of engagement Attended by Cr Shelley Ratepayers Assn 2018 finances into between Council and the community. The AGM minutes also Deeming. Incorporated show limited evidence of R&R activities, although the Societies register - Association does give out grants to local organisations and reminder sent. events. Ruakaka Parish Residents and Yes The application provides limited evidence of engagement Attended by Cr Shelley Deeming Ratepayers Assn between Council and the community; however, the AGM and Cr Phil Halse. minutes show a range of projects underway and evidence of continued community engagement in local issues, events and projects. Ruatangata Public Hall Society Yes The application and AGM minutes provide limited evidence of Attended by Cr Greg Martin. engagement between Council and the community. The association's main focus is on managing the hall and tennis court. It has run some community events. Note - if successful, this grant will be used in part to complete outstanding loan arrears thus settling the debt to Council.

Teal Bay Residents and Yes Good. A range of projects underway and topics discussed at Attended by Cr Greg Martin. Ratepayers Assn AGM. There is evidence of continued community engagement in local issues, events and projects.

2019-20 Resident and Ratepayers Fund - application summary Page 2 of 4 67

Group Filing up to date? Performance Noting of Interest

Tikipunga Community Trust No - has not filed The application provides some evidence of engagement Attended by Cr Tricia Cutforth. 2018 finances into between Council and the community. The Trust is involved Involvement in Community Led Incorporated with the Summer Safe Carparks ambassadorial program, the Project, with staff member Societies register - management of the Tikipunga school pool, the Whanau at the Claire Wilson. reminder sent. Falls event, and the community newsletter.

Tutukaka Coast Resident and Yes Good. A range of projects underway and topics discussed at Attended by Cr Greg Martin and Ratepayers Assn AGM. There is evidence of continued community engagement Cr Anna Murphy. in local issues, events and projects.

Urquharts Bay Residents Assn No - has not filed Good. A range of projects underway and topics discussed at 2018 finances into AGM. There is evidence of continued community engagement Incorporated in local issues, events and projects. Societies register - reminder sent. Waipu Riding Residents and Yes Good. A range of projects underway and topics discussed at Attended by Cr Shelley Deeming Ratepayers Assn AGM. There is evidence of continued community engagement and Cr Phil Halse. Involvement in local issues, events and projects. commencing with Community Led Projects, with staff member Jacki Cooper.

Whananaki Beach Residents Yes Good. A range of projects underway and topics discussed at Attended by Cr Greg Martin and and Ratepayers Assn AGM. There is evidence of continued community engagement Cr Anna Murphy. in local issues, events and projects.

Whangarei Heads Citizens Yes The application provides some evidence of engagement Attended by Cr Greg Innes. Assn between Council and the community. The Association manages McLeod Bay Hall and community newsletter, and is involved in some local projects.

2019-20 Resident and Ratepayers Fund - application summary Page 3 of 4 68

Group Filing up to date? Performance Noting of Interest

Whangaruru Coastal Yes The application provides limited evidence of engagement Attended by Cr Greg Martin and Community and Sports Assn between Council and the community. The AGM minutes also Cr Anna Murphy. Involvement provide limited evidence of expected R&R activity. The with sports complex - staff Association's main focus is on the establishment of the member Aubrey Gifford. community and sports centre.

Whangaruru North Residents Yes Good. A range of projects underway and topics discussed at Attended by Cr Greg Martin and and Ratepayers Assn AGM. There is evidence of continued community engagement Cr Anna Murphy. in local issues, events and projects.

Whangaruru South Residents Yes Good. A range of projects underway and topics discussed at Attended by Cr Greg Martin and and Ratepayers Assn AGM. There is evidence of continued community engagement Cr Anna Murphy. in local issues, events and projects.

2019-20 Resident and Ratepayers Fund - application summary Page 4 of 4 69

4.1 Annual Funding Report for 2018-19

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Cindy Velthuizen, Community Funding Officer

1 Purpose

To recognise Council’s support to external parties via grants, concessions and interest-free loans.

2 Recommendation

That the Community Development Committee notes the Annual Funding Report for 2018-19.

3 Background

Since the adoption of the Grants, Concessions and Loans Policy in 2015, staff have provided an annual report of Council’s support to the community via its various grants, concessions, in-kind support and interest-free loans.

The report aims to demonstrate the richness and diversity of Council’s funding into the community, much of which our communities are unaware. This is an iterative process and the information in this report was gathered from financial data with input from relevant staff. Analysis of the information is subjective, and the quality of the data may vary from year to year but is gradually becoming more accurate.

Council defines grants as unconditional payments made that have not been arranged through a contract tender process or other formal arrangement.

Concessions are defined as where payments to Council would be due, but Council has chosen not to charge.

4 Discussion

For the year ended 30 June 2019, Council provided $5,349,967 in grants and concessions. This compares to $7,287,389 in the 2017-18 year, which included a one off $3m capital grant to Whangarei Art Museum, for the Hundertwasser project.

These figures exclude the Creative Communities Scheme ($60,000) which is Creative New Zealand funding administered by local territorial authorities.

The following table provides a year to year comparison: 70

2018-19 2017-18 2016-17 2015-16

Grants and concessions $5,349,967 $7,287,389 $4,083,274 $4,328,215

Loans balance $317,179 $403,920 $508,396 $645,955

Number of loans active 13 14 15 17

The full breakdown of all grants and concessions given is included in the attached reports – in alphabetical order and by theme.

4.1 Management of grants and concessions

Council’s publicly recognised community funding scheme (managed by the Community Development Department) accounts for 49% ($2.7m) of all of Council’s grants and concessions. The rest of the grants and concessions are managed independently under other departments of Council. All are bound by the Grants, Concessions and Loans Policy.

4.2 Funding themes Funding themes were introduced in 2017. They are:  Arts and Culture  Heritage and Environment  Sport and Recreation  Community Connectedness and Wellbeing. They help to track allocation of funding from year to year. The 2018-19 figures are consistent with the 2017-18 figures (capital grant of $3m excluded).

2018-19 Grants and Concessions by funding focus area

Heritage and Environment $960,317 18% Arts and Culture $1,716,320 32% Community Connectedness $1,286,754 24% Sport and Recreation $1,386,576 26%

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Currently, the funding of museums is included under Heritage and Environment but could equally be included under Arts and Culture. There will be an opportunity to review these themes as part of the overall review of community funding in May 2020.

4.3 Top 10 recipients The following were the top ten recipients in 2018-19:

Whangarei - Aquatic Centre & Kensington Stadium (via Sport Northland) $746,604 Whangarei Museum and Heritage Trust (Kiwi North) $587,450 The Hihiaua Cultural Centre Trust (capital grant) $561,700 Whangarei Art Museum Trust $561,000 Northland Events Centre Trust $203,564 Creative Northland $193,000 Sport Northland - Kensington Stadium $152,254 Waipu Centennial Trust Board Museum $97,500 Whangarei Quarry Gardens Trust $96,205 Kamo Sports Charitable Trust Board $86,954

4.4 Rates remissions Rates remissions for community groups totalled $275,379, under Council’s Rates Remission Policy 09/309: Remission of Rates for Community, Sports and Other Organisations. This increased from $220,478 in the previous year.

4.5 Community loans Council supports loan applications for the development or improvement of recreational facilities. The first $100,000 borrowed is interest free. As at 30 June 2019, Council has 13 active loans issued to community groups, and the current total balance of all loans is $317,179. Two loans were paid off during the year. One loan, for Whangarei Museum and Heritage Trust, was topped up by $20,000 for sewage connection works. All loans are on track with no arrears. Attachment 3 shows the current loans status.

4.6 LTP capital grants Just under $667,000 was allocated as Long Term Plan capital grants: $500,000 for the Hihiaua Cultural Centre Trust, $80,000 Northland Rugby Union, and $86,954 to Kamo Sports Charitable Trust. The latter was the remainder of a total LTP grant of $100,000.

4.7 In-kind support In-kind support is where Council provides goods or services to community groups at no cost. This is not tracked across Council, but examples include provision of graphic design and print, marketing, rubbish bags and bins. 72

Whangarei Love It Here bags and tee shirts have also been donated to various groups and events (both community and commercial), valued at $11,229. As this is brand promotion, it is no longer included in the funding report.

5 Significance and engagement The decisions or matters of this Agenda do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via Agenda publication on the website.

6 Attachments 1 - Funding in alphabetical order 2 - Funding by theme 3 - Community loans

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2018-19 Grants and Concessions - in alphabetical order Organisation Amount Funding Type of funding Source Focus Area Age Concern Whangarei $ 1,500 CC&W Community Funding Grants Community Fund Air Training Corp $ 3,050 CC&W Concessions - Rent Concessions - Rent Anawhata Museum Trust $ 7,080 H&E Community Funding Grants Annual Operating Fund Arthritis Foundation of New Zealand Inc $ 500 CC&W Community Funding Grants Community Fund Barnardos New Zealand $ 3,365 CC&W Community Funding Grants Community Fund Bream Head Conservation Trust $ 3,500 H&E Community Funding Grants Community Fund Brooks Area Community Group $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Company of Giants $ 30,000 A&C Concessions - Rent Concessions - Rent Creative Northland $ 133,000 A&C Community Funding Grants Annual Operating Fund Creative Northland $ 60,000 A&C Community Funding Grants Annual Operating Fund Deaf Action New Zealand Incorporated $ 3,354 CC&W Community Funding Grants Community Fund Dress for Success Northland Inc $ 1,500 CC&W Community Funding Grants Community Fund Dynamo Cycling & Sports Club Inc (Tour of Northland) $ 3,333 S&R Other WDC Grants (operating) Sponsorship Epilepsy Association of New Zealand Inc $ 4,354 CC&W Concessions - Rent Concessions - Rent Friends Of Matakohe Island $ 54,696 H&E Other WDC Grants (operating) Parks Grant Grinters Glass $ 33,000 A&C Concessions - Rent Concessions - Rent Habitat for Hamanity (Northland) Ltd $ 2,500 CC&W Community Funding Grants Community Fund He Puna Marama Charitable Trust $ 2,500 A&C Community Funding Grants Community Fund He Puna Marama Charitable Trust $ 2,006 S&R Community Funding Grants Community Fund Hikurangi Friendship House Charitable Trust $ 5,021 A&C Other WDC Grants (operating) Libraries Grant Hikurangi Friendship House Charitable Trust $ 9,976 CC&W Community Funding Grants Community Fund Hikurangi Friendship House Charitable Trust $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Hikurangi Historical Museum Society $ 6,000 H&E Community Funding Grants Annual Operating Fund Hikurangi Lions $ 3,540 CC&W Community Funding Grants Events Fund Hukerenui and Districts Memorial Hall Inc $ 410 CC&W Community Funding Grants Halls Fund Inspiring Stories Trust $ 2,555 CC&W Community Funding Grants Community Fund Jack Morgan Museum Incorporated $ 4,000 H&E Community Funding Grants Annual Operating Fund Kamo Community Inc $ 3,540 CC&W Community Funding Grants Events Fund Kamo Community Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Kamo Sports Charitable Trust Board $ 86,954 S&R LTP Grants Parks Grant Kaurihohore Cemetery $ 3,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Kaurihohore Public Hall Society Incorporated $ 4,225 CC&W Community Funding Grants Halls Fund Kaurihohore-Kamo Cooperating Parish $ 935 CC&W Community Funding Grants Community Fund Kiwi Coast Trust $ 2,000 H&E Community Funding Grants Community Fund Lions Club of Marsden Charitable Trust $ 2,000 CC&W Community Funding Grants Events Fund

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Organisation Amount Funding Type of funding Source Focus Area Literacy Whangarei Inc $ 10,317 CC&W Concessions - Rent Concessions - Rent Mangakahia Sports Ground Society Inc $ 10,000 CC&W Community Funding Grants Community Fund Mangakahia Sports Ground Society Inc $ 6,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Mangakahia Sports Ground Society Inc $ 27,955 S&R Community Funding Grants Annual Operating Fund Mangapai Hall Society Inc $ 5,410 CC&W Community Funding Grants Halls Fund Mangapai Hall Society Inc $ 864 CC&W Community Funding Grants Community Fund Mangapai Hall Society Inc $ 665 CC&W Concessions - Rates Concession - Rates Mangapai Hall Society Inc $ 500 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Marua Public Hall Association Incorporated $ 10,410 CC&W Community Funding Grants Halls Fund Massive Company Trust $ 3,068 A&C Community Funding Grants Community Fund Mata Public Hall Society Incorporated $ 4,018 CC&W Community Funding Grants Community Fund Mata Public Hall Society Incorporated $ 2,020 CC&W Community Funding Grants Halls Fund Mata Public Hall Society Incorporated $ 200 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Matapouri Hall Society Inc $ 2,658 CC&W Concessions - Rates Concession - Rates Matapouri Hall Society Inc $ 140 CC&W Concessions - Rates Concession - Rates Matapouri Library $ 290 A&C Other WDC Grants (operating) Libraries Grant Maungakaramea Recreation Society Inc $ 5,410 CC&W Community Funding Grants Halls Fund Maungakaramea Recreation Society Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Maungakaramea Recreation Society Inc $ 7,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Maungatapere Community Centre Incorporated $ 10,410 CC&W Community Funding Grants Halls Fund Mountains to Sea Conservation Trust $ 2,500 H&E Community Funding Grants Community Fund New Zealand Dance Advancement Trust $ 5,000 A&C Community Funding Grants Community Fund Ngunguru Community Library $ 1,560 A&C Other WDC Grants (operating) Libraries Grant Ngunguru Sandspit Protection Society Inc $ 900 H&E Community Funding Grants Community Fund Ngunguru Sandspit Protection Society Inc $ 878 H&E Community Funding Grants Community Fund Ngunguru Sports & Recreation Soc. Inc. $ 2,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Ngunguru Sports & Recreation Soc. Inc. $ 5,000 S&R Community Funding Grants Community Fund Northland Chamber of Commerce $ 7,500 CC&W Other WDC Grants (operating) Sponsorship Northland Chinese Assoc $ 3,000 A&C Community Funding Grants Community Fund Northland Craft Trust $ 50,045 A&C Community Funding Grants Annual Operating Fund Northland Events Centre Trust $ 203,564 S&R Other WDC Grants (operating) Other WDC Grant Northland Multiple Sclerosis Society Inc $ 2,112 CC&W Concessions - Rent Concessions - Rent Northland Performing Arts Charitable Trust $ 3,500 A&C Community Funding Grants Community Fund Northland Rugby Union $ 80,000 S&R LTP Grants Other WDC Grant Northland Society Of Arts $ 42,000 A&C Concessions - Rent Concessions - Rent Northland Society Of Arts $ 20,000 A&C Community Funding Grants Annual Operating Fund Northland Youth Theatre Trust $ 13,505 A&C Community Funding Grants Annual Operating Fund

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Organisation Amount Funding Type of funding Source Focus Area Oakura Beach Reserve Board $ 10,410 CC&W Community Funding Grants Halls Fund ONEONESIX Trust $ 5,000 A&C Community Funding Grants Community Fund Onerahi Community Association Inc $ 3,540 A&C Community Funding Grants Events Fund Onerahi Community Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Onerahi Resource Centre Trust $ 3,540 CC&W Community Funding Grants Events Fund Onerahi Resource Centre Trust $ 500 H&E Community Funding Grants Community Fund Opera North $ 4,000 A&C Community Funding Grants Events Fund Opuawhanga Community Hall Trust $ 10,410 CC&W Community Funding Grants Halls Fund Opuawhanga Tennis Inc $ 5,000 S&R Community Funding Grants Community Fund Pacifica (Northland Pacific Islands Charitable Trust) $ 2,500 A&C Community Funding Grants Events Fund Pacifica (Northland Pacific Islands Charitable Trust) $ 2,000 A&C Community Funding Grants Community Fund Pakotai Teoruoru Community Sports & Recreation Society Incor$ 5,000 CC&W Community Funding Grants Halls Fund Parakao Hall Society Incorporated $ 10,410 CC&W Community Funding Grants Halls Fund Parent to Parent New Zealand $ 2,000 CC&W Community Funding Grants Community Fund Parua Bay and Districts Community Centre Society Incorporate$ 10,410 CC&W Community Funding Grants Halls Fund Parua Bay and Districts Community Centre Society Incorporate$ 1,100 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Parua Bay and Districts Community Centre Society Incorporate$ 500 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Parua Bay Residents & Ratepayers Association Incorporated $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Pataua Area Ratepayers & Residents Assn Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Pataua Outdoor E & R Trust $ 750 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Patuharakeke Te Iwi Trust Board Inc $ 3,238 CC&W Other WDC Grants (operating) Other WDC Grant Portland Residents & Ratepayers Assn $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Prosper Northland Trust $ 4,000 A&C Community Funding Grants Community Fund Pukenui/Western Hills Forest Charitable Trust $ 43,478 H&E Other WDC Grants (operating) Parks Grant Purua Hall Association Incorporated $ 5,355 CC&W Community Funding Grants Halls Fund Purua Hall Association Incorporated $ 750 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Purua Hall Association Incorporated $ 200 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Pushing Arts in NZ Trust $ 5,000 A&C Community Funding Grants Community Fund Riponui Settlers Association $ 5,410 CC&W Community Funding Grants Halls Fund Ruakaka Community Library $ 8,821 A&C Other WDC Grants (operating) Libraries Grant Ruakaka Parish Residents & Ratepayers Assn Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Ruakaka Recreation Centre Inc $ 34,860 S&R Community Funding Grants Annual Operating Fund Ruatangata Public Hall Society Incorporated $ 5,410 CC&W Community Funding Grants Halls Fund Ruatangata Public Hall Society Incorporated $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund SeniorNet Bream Bay Incorporated $ 1,215 CC&W Community Funding Grants Annual Operating Fund Shiloah Christian Ministries $ 10,000 CC&W Community Funding Grants Annual Operating Fund Sistema Whangarei $ 17,695 A&C Community Funding Grants Annual Operating Fund

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Organisation Amount Funding Type of funding Source Focus Area Sport Northland - Aquatic Centre $ 746,604 S&R Other WDC Grants (in lieu of contracts)Contract Sport Northland - Kensington Stadium $ 152,254 S&R Other WDC Grants (in lieu of contracts)Contract Springfield Domain Board $ 2,753 CC&W Community Funding Grants Halls Fund Springfield Domain Board $ 500 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Tai Tokerau Emergency Housing Charitable Trust $ 8,000 CC&W Community Funding Grants Annual Operating Fund Taiharuru Marae Inc $ 5,000 CC&W Community Funding Grants Community Fund Taiharuru Urupa $ 800 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Tauraroa Community Library $ 2,658 A&C Other WDC Grants (operating) Libraries Grant Taurikura Hall Board $ 410 CC&W Community Funding Grants Halls Fund Taurikura Hall Board $ 600 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Te Hau Awhiowhio O Otangarei Trust $ 2,890 CC&W Community Funding Grants Community Fund Te Kowhai Print Trust $ 7,080 A&C Community Funding Grants Annual Operating Fund Te Ora Hou Northland Incorporated $ 57,000 CC&W Community Funding Grants Partnership Fund Te Ora Hou Northland Incorporated $ 2,035 CC&W Community Funding Grants Events Fund Te Tai Tokerau PHO $ 10,000 CC&W Community Funding Grants Community Fund Te Takoha Mai Roopu $ 2,500 CC&W Community Funding Grants Community Fund Teal Bay Ratepayers and Residents Association Incorporated $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund The Glenbervie Hall and Recreation Society Incorporated $ 5,410 CC&W Community Funding Grants Halls Fund The Glenbervie Hall and Recreation Society Incorporated $ 1,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant The Hihiaua Cultural Centre Trust $ 500,000 A&C LTP Grants Other WDC Grant The Hihiaua Cultural Centre Trust $ 61,700 A&C Concessions - Rent Concessions - Rent The Kara Kokopu Public Hall Society Incorporated $ 5,410 CC&W Community Funding Grants Halls Fund The Kara Kokopu Public Hall Society Incorporated $ 1,200 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant The Kids for Kids Charitable Trust $ 4,000 A&C Community Funding Grants Community Fund Tiaho Trust $ 2,960 CC&W Community Funding Grants Community Fund Tiaho Trust $ 2,500 CC&W Community Funding Grants Community Fund Tikipunga Community Trust (Tiki Pride) $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Tikipunga Community Trust (Tiki Pride) $ 10,000 S&R Community Funding Grants Community Fund Tornado Youth Community Trust $ 17,576 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Tutukaka Coast Lions Charitable Trust $ 4,000 H&E Community Funding Grants Community Fund Tutukaka Coast Ratepayers and Residents Assn Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Tutukaka Coast Youth Sailing $ 210 S&R Community Funding Grants Community Fund Urquharts Bay Association Incorporated $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Various - Forum North hire for community groups $ 95,000 CC&W Concessions - Other Concessions - Other Various - Parking Permits - 70s Plus $ 200,000 CC&W Concessions - Parking Concessions - Parking Various - Parking Permits - General Community $ 70,000 CC&W Concessions - Parking Concessions - Parking Various - Rates Remissions for Community Groups $ 275,379 CC&W Concessions - Rates Concession - Rates

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Organisation Amount Funding Type of funding Source Focus Area Various - Summer Safe Carparks volunteer groups $ 31,000 CC&W Other WDC Grants (in lieu of contracts)Community Safety Volunteering Northland $ 17,500 CC&W Community Funding Grants Annual Operating Fund Volunteering Northland $ 5,218 CC&W Concessions - Rent Concessions - Rent Waikiekie Cemetery Board $ 2,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Waiotira Domain Board $ 730 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Waiotira Public Hall Society Inc $ 10,410 CC&W Community Funding Grants Halls Fund Waipu 2000 & Beyond $ 8,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Waipu Business and Community Incorporated $ 5,000 CC&W Community Funding Grants Community Fund Waipu Business and Community Incorporated $ 3,000 CC&W Community Funding Grants Events Fund Waipu Caledonian Society $ 5,000 A&C Community Funding Grants Events Fund Waipu Caledonian Society $ 3,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Waipu Caledonian Society $ 3,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Waipu Centennial Trust Board Museum $ 15,000 A&C Community Funding Grants Events Fund Waipu Centennial Trust Board Museum $ 7,500 A&C Community Funding Grants Events Fund Waipu Centennial Trust Board Museum $ 75,000 H&E Community Funding Grants Annual Operating Fund Waipu Community Library $ 6,611 A&C Other WDC Grants (operating) Libraries Grant Waipu Public Coronation Hall and Library Association Incorpo$ 5,410 CC&W Community Funding Grants Halls Fund Waipu Riding Residents and Ratepayer Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Waipu Riding Residents and Ratepayer Association Inc $ 3,750 H&E Community Funding Grants Community Fund Whakapara Hall Society Incorporated $ 410 CC&W Community Funding Grants Halls Fund Whananaki Beach Association Incorporated $ 2,373 CC&W Community Funding Grants Halls Fund Whananaki Beach Association Incorporated $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Whananaki Beach Association Incorporated $ 1,000 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Whananaki Library Committee $ 1,756 A&C Other WDC Grants (operating) Libraries Grant Whangarei Art Museum Trust $ 171,000 A&C Concessions - Rent Concessions - Rent Whangarei Art Museum Trust $ 390,000 A&C Community Funding Grants Annual Operating Fund Whangarei Association of Specific Learning Disabilities Inc $ 3,098 CC&W Concessions - Rent Concessions - Rent Whangarei Citizens Advice Bureau $ 55,000 CC&W Community Funding Grants Annual Operating Fund Whangarei Citizens Advice Bureau $ 16,027 CC&W Concessions - Rent Concessions - Rent Whangarei Contract Bridge Club Inc $ 9,000 S&R Community Funding Grants Community Fund Whangarei District Brass Incorporated $ 800 A&C Community Funding Grants Annual Operating Fund Whangarei Heads Citizens Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Whangarei Heads Citizens Association Inc $ 1,400 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Whangarei Heads Community Library $ 2,644 A&C Other WDC Grants (operating) Libraries Grant Whangarei Heads Volunteer Surf Live Saving Patrol Inc $ 1,500 S&R Community Funding Grants Community Fund Whangarei Marine Promotions Inc $ 2,550 S&R Other WDC Grants (operating) Sponsorship Whangarei Migrant Centre Incorporated $ 12,509 CC&W Concessions - Rent Concessions - Rent

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Organisation Amount Funding Type of funding Source Focus Area Whangarei Migrant Centre Incorporated $ 4,000 CC&W Community Funding Grants Events Fund Whangarei Mountain Bike Club Inc $ 11,739 S&R Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Whangarei Museum and Heritage Trust - Kiwi North $ 424,450 H&E Community Funding Grants Annual Operating Fund Whangarei Museum and Heritage Trust - Kiwi North $ 163,000 H&E Community Funding Grants Partnership Fund Whangarei Music Society Incorporated $ 4,227 A&C Community Funding Grants Community Fund Whangarei Parents Centre $ 3,146 CC&W Community Funding Grants Community Fund Whangarei Parents Centre $ 2,500 CC&W Community Funding Grants Community Fund Whangarei Quarry Gardens Trust $ 58,000 H&E Other WDC Grants (operating) Parks Grant Whangarei Quarry Gardens Trust $ 38,205 H&E Community Funding Grants Annual Operating Fund Whangarei Repertory Society Inc $ 4,300 A&C Community Funding Grants Community Fund Whangarei Riding for the Disabled $ 4,047 S&R Community Funding Grants Community Fund Whangarei Rod and Custom Club $ 2,500 CC&W Community Funding Grants Community Fund Whangarei Saloon & Stock Car Club $ 4,674 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Whangarei Youth Music $ 70,000 A&C Concessions - Rent Concessions - Rent Whangarei Youth Music $ 4,000 A&C Community Funding Grants Community Fund Whangarei Youth Space Trust $ 31,775 CC&W Concessions - Rent Concessions - Rent Whangarei Youth Space Trust $ 15,000 CC&W Community Funding Grants Annual Operating Fund Whangaruru Coastal Community & Sports Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Whangaruru North Residents and Ratepayers Association Inc $ 80,000 CC&W Community Funding Grants Partnership Fund Whangaruru North Residents and Ratepayers Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Whangaruru South Residents and Ratepayers Association Inc $ 700 CC&W Community Funding Grants Resident and Ratepayer Fund Whareora Hall Society Inc $ 10,410 CC&W Community Funding Grants Halls Fund Whatitiri Community Centre $ 900 H&E Other WDC Grants (in lieu of contracts)Mowing and Maintenance Grant Women’s International Newcomers Group Social Inc (WINGS)$ 2,976 CC&W Concessions - Rent Concessions - Rent YWCA of Whangarei Inc $ 4,200 CC&W Community Funding Grants Community Fund $ 5,349,967

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2018-19 Grants and Concessions - by theme Organisation Amount Type of funding Source Arts and Culture - $1,716,320 The Hihiaua Cultural Centre Trust $ 500,000 LTP Grants Other WDC Grant Whangarei Art Museum Trust $ 390,000 Community Funding Grants Annual Operating Fund Whangarei Art Museum Trust $ 171,000 Concessions - Rent Concessions - Rent Creative Northland $ 133,000 Community Funding Grants Annual Operating Fund Whangarei Youth Music $ 70,000 Concessions - Rent Concessions - Rent The Hihiaua Cultural Centre Trust $ 61,700 Concessions - Rent Concessions - Rent Creative Northland $ 60,000 Community Funding Grants Annual Operating Fund Northland Craft Trust $ 50,045 Community Funding Grants Annual Operating Fund Northland Society Of Arts $ 42,000 Concessions - Rent Concessions - Rent Grinters Glass $ 33,000 Concessions - Rent Concessions - Rent Company of Giants $ 30,000 Concessions - Rent Concessions - Rent Northland Society Of Arts $ 20,000 Community Funding Grants Annual Operating Fund Sistema Whangarei $ 17,695 Community Funding Grants Annual Operating Fund Waipu Centennial Trust Board Museum $ 15,000 Community Funding Grants Events Fund Northland Youth Theatre Trust $ 13,505 Community Funding Grants Annual Operating Fund Ruakaka Community Library $ 8,821 Other WDC Grants (operating) Libraries Grant Waipu Centennial Trust Board Museum $ 7,500 Community Funding Grants Events Fund Te Kowhai Print Trust $ 7,080 Community Funding Grants Annual Operating Fund Waipu Community Library $ 6,611 Other WDC Grants (operating) Libraries Grant Hikurangi Friendship House Charitable Trust $ 5,021 Other WDC Grants (operating) Libraries Grant New Zealand Dance Advancement Trust $ 5,000 Community Funding Grants Community Fund ONEONESIX Trust $ 5,000 Community Funding Grants Community Fund Pushing Arts in NZ Trust $ 5,000 Community Funding Grants Community Fund Waipu Caledonian Society $ 5,000 Community Funding Grants Events Fund Whangarei Repertory Society Inc $ 4,300 Community Funding Grants Community Fund Whangarei Music Society Incorporated $ 4,227 Community Funding Grants Community Fund Opera North $ 4,000 Community Funding Grants Events Fund Prosper Northland Trust $ 4,000 Community Funding Grants Community Fund The Kids for Kids Charitable Trust $ 4,000 Community Funding Grants Community Fund Whangarei Youth Music $ 4,000 Community Funding Grants Community Fund Onerahi Community Association Inc $ 3,540 Community Funding Grants Events Fund Northland Performing Arts Charitable Trust $ 3,500 Community Funding Grants Community Fund Massive Company Trust $ 3,068 Community Funding Grants Community Fund Northland Chinese Assoc $ 3,000 Community Funding Grants Community Fund Tauraroa Community Library $ 2,658 Other WDC Grants (operating) Libraries Grant

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Organisation Amount Type of funding Source Whangarei Heads Community Library $ 2,644 Other WDC Grants (operating) Libraries Grant He Puna Marama Charitable Trust $ 2,500 Community Funding Grants Community Fund Pacifica (Northland Pacific Islands Charitable Trust) $ 2,500 Community Funding Grants Events Fund Pacifica (Northland Pacific Islands Charitable Trust) $ 2,000 Community Funding Grants Community Fund Whananaki Library Committee $ 1,756 Other WDC Grants (operating) Libraries Grant Ngunguru Community Library $ 1,560 Other WDC Grants (operating) Libraries Grant Whangarei District Brass Incorporated $ 800 Community Funding Grants Annual Operating Fund Matapouri Library $ 290 Other WDC Grants (operating) Libraries Grant Community Connectedness and Wellbeing - $1,286,754 Various - Rates Remissions for Community Groups $ 275,379 Concessions - Rates Concession - Rates Various - Parking Permits - 70s Plus $ 200,000 Concessions - Parking Concessions - Parking Various - Forum North hire for community groups $ 95,000 Concessions - Other Concessions - Other Whangaruru North Residents and Ratepayers Association Inc $ 80,000 Community Funding Grants Partnership Fund Various - Parking Permits - General Community $ 70,000 Concessions - Parking Concessions - Parking Te Ora Hou Northland Incorporated $ 57,000 Community Funding Grants Partnership Fund Whangarei Citizens Advice Bureau $ 55,000 Community Funding Grants Annual Operating Fund Whangarei Youth Space Trust $ 31,775 Concessions - Rent Concessions - Rent Various - Summer Safe Carparks volunteer groups $ 31,000 Other WDC Grants (in lieu of contracts) Community Safety Volunteering Northland $ 17,500 Community Funding Grants Annual Operating Fund Whangarei Citizens Advice Bureau $ 16,027 Concessions - Rent Concessions - Rent Whangarei Youth Space Trust $ 15,000 Community Funding Grants Annual Operating Fund Whangarei Migrant Centre Incorporated $ 12,509 Concessions - Rent Concessions - Rent Marua Public Hall Association Incorporated $ 10,410 Community Funding Grants Halls Fund Maungatapere Community Centre Incorporated $ 10,410 Community Funding Grants Halls Fund Oakura Beach Reserve Board $ 10,410 Community Funding Grants Halls Fund Opuawhanga Community Hall Trust $ 10,410 Community Funding Grants Halls Fund Parakao Hall Society Incorporated $ 10,410 Community Funding Grants Halls Fund Parua Bay and Districts Community Centre Society Incorporate $ 10,410 Community Funding Grants Halls Fund Waiotira Public Hall Society Inc $ 10,410 Community Funding Grants Halls Fund Whareora Hall Society Inc $ 10,410 Community Funding Grants Halls Fund Literacy Whangarei Inc $ 10,317 Concessions - Rent Concessions - Rent Mangakahia Sports Ground Society Inc $ 10,000 Community Funding Grants Community Fund Shiloah Christian Ministries $ 10,000 Community Funding Grants Annual Operating Fund Te Tai Tokerau PHO $ 10,000 Community Funding Grants Community Fund Hikurangi Friendship House Charitable Trust $ 9,976 Community Funding Grants Community Fund Tai Tokerau Emergency Housing Charitable Trust $ 8,000 Community Funding Grants Annual Operating Fund Northland Chamber of Commerce $ 7,500 Other WDC Grants (operating) Sponsorship Mangapai Hall Society Inc $ 5,410 Community Funding Grants Halls Fund

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Organisation Amount Type of funding Source Maungakaramea Recreation Society Inc $ 5,410 Community Funding Grants Halls Fund Riponui Settlers Association $ 5,410 Community Funding Grants Halls Fund Ruatangata Public Hall Society Incorporated $ 5,410 Community Funding Grants Halls Fund The Glenbervie Hall and Recreation Society Incorporated $ 5,410 Community Funding Grants Halls Fund The Kara Kokopu Public Hall Society Incorporated $ 5,410 Community Funding Grants Halls Fund Waipu Public Coronation Hall and Library Association Incorpo $ 5,410 Community Funding Grants Halls Fund Purua Hall Association Incorporated $ 5,355 Community Funding Grants Halls Fund Volunteering Northland $ 5,218 Concessions - Rent Concessions - Rent Pakotai Teoruoru Community Sports & Recreation Society Incor $ 5,000 Community Funding Grants Halls Fund Taiharuru Marae Inc $ 5,000 Community Funding Grants Community Fund Waipu Business and Community Incorporated $ 5,000 Community Funding Grants Community Fund Epilepsy Association of New Zealand Inc $ 4,354 Concessions - Rent Concessions - Rent Kaurihohore Public Hall Society Incorporated $ 4,225 Community Funding Grants Halls Fund YWCA of Whangarei Inc $ 4,200 Community Funding Grants Community Fund Mata Public Hall Society Incorporated $ 4,018 Community Funding Grants Community Fund Whangarei Migrant Centre Incorporated $ 4,000 Community Funding Grants Events Fund Hikurangi Lions $ 3,540 Community Funding Grants Events Fund Kamo Community Inc $ 3,540 Community Funding Grants Events Fund Onerahi Resource Centre Trust $ 3,540 Community Funding Grants Events Fund Barnardos New Zealand $ 3,365 Community Funding Grants Community Fund Deaf Action New Zealand Incorporated $ 3,354 Community Funding Grants Community Fund Patuharakeke Te Iwi Trust Board Inc $ 3,238 Other WDC Grants (operating) Other WDC Grant Whangarei Parents Centre $ 3,146 Community Funding Grants Community Fund Whangarei Association of Specific Learning Disabilities Inc $ 3,098 Concessions - Rent Concessions - Rent Air Training Corp $ 3,050 Concessions - Rent Concessions - Rent Waipu Business and Community Incorporated $ 3,000 Community Funding Grants Events Fund Women’s International Newcomers Group Social Inc (WINGS) $ 2,976 Concessions - Rent Concessions - Rent Tiaho Trust $ 2,960 Community Funding Grants Community Fund Te Hau Awhiowhio O Otangarei Trust $ 2,890 Community Funding Grants Community Fund Springfield Domain Board $ 2,753 Community Funding Grants Halls Fund Matapouri Hall Society Inc $ 2,658 Concessions - Rates Concession - Rates Inspiring Stories Trust $ 2,555 Community Funding Grants Community Fund Habitat for Hamanity (Northland) Ltd $ 2,500 Community Funding Grants Community Fund Te Takoha Mai Roopu $ 2,500 Community Funding Grants Community Fund Tiaho Trust $ 2,500 Community Funding Grants Community Fund Whangarei Parents Centre $ 2,500 Community Funding Grants Community Fund Whangarei Rod and Custom Club $ 2,500 Community Funding Grants Community Fund Whananaki Beach Association Incorporated $ 2,373 Community Funding Grants Halls Fund

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Organisation Amount Type of funding Source Northland Multiple Sclerosis Society Inc $ 2,112 Concessions - Rent Concessions - Rent Te Ora Hou Northland Incorporated $ 2,035 Community Funding Grants Events Fund Mata Public Hall Society Incorporated $ 2,020 Community Funding Grants Halls Fund Lions Club of Marsden Charitable Trust $ 2,000 Community Funding Grants Events Fund Parent to Parent New Zealand $ 2,000 Community Funding Grants Community Fund Age Concern Whangarei $ 1,500 Community Funding Grants Community Fund Dress for Success Northland Inc $ 1,500 Community Funding Grants Community Fund SeniorNet Bream Bay Incorporated $ 1,215 Community Funding Grants Annual Operating Fund Kaurihohore-Kamo Cooperating Parish $ 935 Community Funding Grants Community Fund Mangapai Hall Society Inc $ 864 Community Funding Grants Community Fund Brooks Area Community Group $ 700 Community Funding Grants Resident and Ratepayer Fund Hikurangi Friendship House Charitable Trust $ 700 Community Funding Grants Resident and Ratepayer Fund Kamo Community Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Maungakaramea Recreation Society Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Onerahi Community Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Parua Bay Residents & Ratepayers Association Incorporated $ 700 Community Funding Grants Resident and Ratepayer Fund Pataua Area Ratepayers & Residents Assn Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Portland Residents & Ratepayers Assn $ 700 Community Funding Grants Resident and Ratepayer Fund Ruakaka Parish Residents & Ratepayers Assn Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Ruatangata Public Hall Society Incorporated $ 700 Community Funding Grants Resident and Ratepayer Fund Teal Bay Ratepayers and Residents Association Incorporated $ 700 Community Funding Grants Resident and Ratepayer Fund Tikipunga Community Trust (Tiki Pride) $ 700 Community Funding Grants Resident and Ratepayer Fund Tutukaka Coast Ratepayers and Residents Assn Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Urquharts Bay Association Incorporated $ 700 Community Funding Grants Resident and Ratepayer Fund Waipu Riding Residents and Ratepayer Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Whananaki Beach Association Incorporated $ 700 Community Funding Grants Resident and Ratepayer Fund Whangarei Heads Citizens Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Whangaruru Coastal Community & Sports Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Whangaruru North Residents and Ratepayers Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Whangaruru South Residents and Ratepayers Association Inc $ 700 Community Funding Grants Resident and Ratepayer Fund Mangapai Hall Society Inc $ 665 Concessions - Rates Concession - Rates Arthritis Foundation of New Zealand Inc $ 500 Community Funding Grants Community Fund Hukerenui and Districts Memorial Hall Inc $ 410 Community Funding Grants Halls Fund Taurikura Hall Board $ 410 Community Funding Grants Halls Fund Whakapara Hall Society Incorporated $ 410 Community Funding Grants Halls Fund Matapouri Hall Society Inc $ 140 Concessions - Rates Concession - Rates

2018-19 Grants and Concessions - by theme Page 4 of 6 83

Organisation Amount Type of funding Source Heritage and Environment - $960,317 Whangarei Museum and Heritage Trust - Kiwi North $ 424,450 Community Funding Grants Annual Operating Fund Whangarei Museum and Heritage Trust - Kiwi North $ 163,000 Community Funding Grants Partnership Fund Waipu Centennial Trust Board Museum $ 75,000 Community Funding Grants Annual Operating Fund Whangarei Quarry Gardens Trust $ 58,000 Other WDC Grants (operating) Parks Grant Friends Of Matakohe Island $ 54,696 Other WDC Grants (operating) Parks Grant Pukenui/Western Hills Forest Charitable Trust $ 43,478 Other WDC Grants (operating) Parks Grant Whangarei Quarry Gardens Trust $ 38,205 Community Funding Grants Annual Operating Fund Tornado Youth Community Trust $ 17,576 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Waipu 2000 & Beyond $ 8,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Anawhata Museum Trust $ 7,080 Community Funding Grants Annual Operating Fund Maungakaramea Recreation Society Inc $ 7,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Hikurangi Historical Museum Society $ 6,000 Community Funding Grants Annual Operating Fund Mangakahia Sports Ground Society Inc $ 6,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Whangarei Saloon & Stock Car Club $ 4,674 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Jack Morgan Museum Incorporated $ 4,000 Community Funding Grants Annual Operating Fund Tutukaka Coast Lions Charitable Trust $ 4,000 Community Funding Grants Community Fund Waipu Riding Residents and Ratepayer Association Inc $ 3,750 Community Funding Grants Community Fund Bream Head Conservation Trust $ 3,500 Community Funding Grants Community Fund Kaurihohore Cemetery $ 3,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Waipu Caledonian Society $ 3,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Waipu Caledonian Society $ 3,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Mountains to Sea Conservation Trust $ 2,500 Community Funding Grants Community Fund Kiwi Coast Trust $ 2,000 Community Funding Grants Community Fund Ngunguru Sports & Recreation Soc. Inc. $ 2,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Waikiekie Cemetery Board $ 2,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Whangarei Heads Citizens Association Inc $ 1,400 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant The Kara Kokopu Public Hall Society Incorporated $ 1,200 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Parua Bay and Districts Community Centre Society Incorporate $ 1,100 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant The Glenbervie Hall and Recreation Society Incorporated $ 1,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Whananaki Beach Association Incorporated $ 1,000 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Ngunguru Sandspit Protection Society Inc $ 900 Community Funding Grants Community Fund Whatitiri Community Centre $ 900 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Ngunguru Sandspit Protection Society Inc $ 878 Community Funding Grants Community Fund Taiharuru Urupa $ 800 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Pataua Outdoor E & R Trust $ 750 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Purua Hall Association Incorporated $ 750 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Waiotira Domain Board $ 730 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant

2018-19 Grants and Concessions - by theme Page 5 of 6 84

Organisation Amount Type of funding Source Taurikura Hall Board $ 600 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Mangapai Hall Society Inc $ 500 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Onerahi Resource Centre Trust $ 500 Community Funding Grants Community Fund Parua Bay and Districts Community Centre Society Incorporate $ 500 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Springfield Domain Board $ 500 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Mata Public Hall Society Incorporated $ 200 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Purua Hall Association Incorporated $ 200 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Sport and Recreation - $1,386,576 Sport Northland - Aquatic Centre $ 746,604 Other WDC Grants (in lieu of contracts) Contract Northland Events Centre Trust $ 203,564 Other WDC Grants (operating) Other WDC Grant Sport Northland - Kensington Stadium $ 152,254 Other WDC Grants (in lieu of contracts) Contract Kamo Sports Charitable Trust Board $ 86,954 LTP Grants Parks Grant Northland Rugby Union $ 80,000 LTP Grants Other WDC Grant Ruakaka Recreation Centre Inc $ 34,860 Community Funding Grants Annual Operating Fund Mangakahia Sports Ground Society Inc $ 27,955 Community Funding Grants Annual Operating Fund Whangarei Mountain Bike Club Inc $ 11,739 Other WDC Grants (in lieu of contracts) Mowing and Maintenance Grant Tikipunga Community Trust (Tiki Pride) $ 10,000 Community Funding Grants Community Fund Whangarei Contract Bridge Club Inc $ 9,000 Community Funding Grants Community Fund Ngunguru Sports & Recreation Soc. Inc. $ 5,000 Community Funding Grants Community Fund Opuawhanga Tennis Inc $ 5,000 Community Funding Grants Community Fund Whangarei Riding for the Disabled $ 4,047 Community Funding Grants Community Fund Dynamo Cycling & Sports Club Inc (Tour of Northland) $ 3,333 Other WDC Grants (operating) Sponsorship Whangarei Marine Promotions Inc $ 2,550 Other WDC Grants (operating) Sponsorship He Puna Marama Charitable Trust $ 2,006 Community Funding Grants Community Fund Whangarei Heads Volunteer Surf Live Saving Patrol Inc $ 1,500 Community Funding Grants Community Fund Tutukaka Coast Youth Sailing $ 210 Community Funding Grants Community Fund

2018-19 Grants and Concessions - by theme Page 6 of 6 85

Community Loans Report 2018-19 Grants and Concessions Report

At 30 June 2019 – total value $317,179.23

Debtor Purpose Balance at Balance at 30/06/19 30/06/18 Ngunguru Sports and Recreation Society Renovation of the complex hall 12,656.25 18,281.25 Sport Northland Kensington Stadium 24,439.85 28,676.39 Whangarei Cruising Club Establishing a concrete parking area in front of their clubhouse 1,134.70 3,404.34 Northland Athletics & Gymnasium Stadium Trust Gymnasium Stadium 30,461.10 45,691.90 Northland Badminton Premises development 90,000.00 100,000.00 Ruatangata Hall Resurfacing of tennis courts 425.00 1,125.00 Waipu Golf Club Extensions to their existing clubhouse 30,428.41 36,428.41 Waipu Tennis Club Redevelopment of existing courts to an all-weather surface 625.00 3,125.00 One Tree Point Bowling Club New Bowling Green 17,500.00 22,500.00 Whangarei Museum and Heritage Trust Stage 2 – Accessibility project 51,875.00 39,375.00 Whangarei Cruising Club Main jetty replacement – Kissing Point 15,937.50 19,687.50 Whangarei Quarry Gardens Trust Construction of visitor’s centre 3,125.00 68,750.00 Ngunguru Sports and Recreation Society Carpark sealing 38,571.42 Nil

TOTAL 317,179.23 387,044.79 Loans closed during the period Ruakaka Reserve Upgrading facilities at the Ruakaka camp ground 12,500.00 Onerahi Bowling Re-laying their bowling greens with artificial turf 4,375.00 Total 16,875.00

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4.2 Rent concessions annual report 2019

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Cindy Velthuizen, Community Funding Officer

1 Purpose

To present the annual reports from rent concessions recipients for 2019.

2 Recommendation

That the Community Development Committee notes the rent concessions report for 2019.

3 Background

Council provides rent concessions for some community organisations that provide a valued service to the district and who lease council property. As part of their lease agreements, these organisations are required to report annually on their activities to continue receiving the concession.

Rent concessions do not include peppercorn leases and other lease arrangements Council has in place.

These rent concessions have been in place for many years. In recent years, staff have taken steps to align these concessions with the Grants, Concessions and Loans Policy, and developed a Community Benefit Test that Council approved to help assess the impact of concessions in line with the community grants Council gives.

This reporting and the consideration of rent concessions is a new and iterative process that continues to be strengthened to enable good decision making and ensure fair distribution of Council support.

Similarly, lease agreements have been in place for many years and can vary in their treatment of rent concessions, reporting required, and remedies available. As leases expire, the intent is to set shorter lease terms, ensure consistency in approach, and remove the link between concession and lease where possible.

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4 Discussion

The organisations that receive rent concessions and are included in this report, are listed below.

Organisation Value Lease Expiry Grinters Glass $35,310 2027 ONEONESIX Trust $30,000 2022 Hihiaua Cultural Centre Trust $61,700 2043 Whangarei Youth Music $70,000 2025 The Bach $10,000 2021

Old Municipal Building Dyslexia Plus $3,098 2020 Epilepsy Association of New Zealand $4,354 2020 (Northland) Northland MS Society $2,112 2020 Literacy Whangarei $8,259 2020 WINGS $2,976 2020

Some organisations receive an annual operating grant in addition to the rent concession. To avoid doubling up on reporting requirements, these organisations do not need to provide a separate rent concession report, and therefore are not included in this paper.

Organisation Value Lease Expiry Creative Northland $11,470 2019 (not renewing) Whangarei Art Museum $171,000 2036 Whangarei Youth Space Trust $31,000 2022 Northland Society of Arts $42,000 2031

Old Municipal Building Citizens Advice Bureau $15,736 2020 Volunteering Northland $5,217 2020 Whangarei Migrant Centre $12,509 2020

In addition, there are peppercorn rentals and other discounted lease arrangements across different Council departments.

4.1 Financial/budget considerations

The total value of rent concessions this year that Community Development oversees is $506,741.

Rent concessions are typically at 100% of market rent and market rent reviews are undertaken periodically.

4.2 Reporting

The reports received are attached. 89

Each lease is worded slightly differently. In general terms, the leases state that for a rent concession to continue, the tenant should demonstrate that it remains proactive in providing for the community, and that a report is provided annually that talks about:  Current activities in the premises  Benefit to the community  Collaboration with local community organisations  Collaboration with national and international organisations  Promotion of activities  Other funding sought and received.

This is referred to as the Community Benefit Test.

The style of reporting is at the discretion of the leaseholder.

4.3 General comments This is the second year this reporting has been sought, although the requirement to report has been a condition within lease agreements and within the Grants, Concessions and Loans Policy for some time. Some of the recipients needed reminders to provide their report, and a sense of entitlement and expectation of ongoing support has been noted in some cases. Guidance on what is required was provided as feedback on last year’s reports, and the Community Benefit Test is considered self-explanatory. However, this guidance hasn’t been followed, and several reports did not provide adequate information on actual activities for the 2018-19 year. In addition, little evidence could be found of recipients acknowledging Council’s support, such as through website sponsors listings. This will now be actively encouraged.

4.4 Old Municipal Building The unforeseen and unprecedented event of the fire at the Old Municipal Building on 10 October affected several of our rent concession recipients. The tenants are now in temporary accommodation while the Old Municipal Building is restored, and the building’s future can be determined. The tenants’ leases and rent concessions were due to expire on 30 June 2020. New leases have been arranged for the temporary accommodation and, given the extenuating circumstances and potential timeframe for restoration, their rent concessions have been extended to 30 June 2021.

5 Assessment of reports

Each report is assessed against the Community Benefit Test and this is discussed below.

Grinters Glass Ltd

The report provided shows limited evidence of meeting the community benefit test. Most of the report is focused on the individual artist and their commercial success, which is understandable considering it is a commercial enterprise.

The rent concession was granted on the basis that this entity provides a visitor attraction for the Town Basin, however limited information is provided to show how this intent is delivered on. 90

There were 45 workshops held to 58 different people. The applicant installed a visitor counter in March 2019, with numbers indicating an average of 4,750 visitors per month. This does not correspond with the visitor book entries, which suggest visitor numbers are more likely to be 20-40 per month. It also does not appear to align with the studio hours averaging 16.6 hours per month.

In summary, the rent concession seems to support individual pursuits, with no demonstrated benefit and impact for the community. The level of investment seems out of proportion to the level of community benefit or tourism impact expected.

ONEONESIX Trust

The report was received late and shows some evidence of meeting the community benefit test. The report is mostly generalist in nature but does state some of the theatre productions hosted recently, the groups collaborated with, and that approximately 13,000 benefitted from the venue.

Hihiaua Cultural Centre Trust

The report provided focuses on the development of the new cultural centre, which opened 1 June 2019. The community benefits of the new centre itself are yet to be fully realised, although already sixty artists are featured in the current (inaugural) art exhibition, and up to 10,000 people are estimated to have attended the Matariki and open day events at the centre. Their social media posts also show an active community facility. Activities held after the date of the report, such as Tuia 250, also support their community benefit.

It must be noted that the new development dwarfs the Council-owned building that this rent concession is for, making the rent concession almost non-sensical and certainly difficult to assess. There is potential for this property to be divested to the tenant. This requires the building and land asset holders (the District Development and Parks departments) to work through and bring to Council.

Whangarei Youth Music

The report provides good evidence of meeting the community benefit test.

A broad range of musical teaching and performance opportunities are provided for youth of all ages by WYM, aligning with our Arts and Culture focus area and the Cultural Well-being pillar of local government.

WYM demonstrates collaboration with other music organisations in the district and region. They provide a venue for hire to other like-minded organisations and offer a safe, fun space for youth.

Dyslexia Plus

The report provides some evidence of meeting the community benefit test.

Dyslexia Plus supported 28 students, their families and teachers last year with assessment and tutoring. It is noted that the leased space is officially open 4-6 hours per week, with additional hours for extra tutoring and assessments.

Epilepsy Association of NZ (Northland)

The report was received late and shows limited evidence of meeting the community benefit test, with several community benefit test questions not addressed. 91

Epilepsy Northland supported an average of 11 clients each month, provided 249 advocacy contacts, and gave 33 talks.

It is noted that the educator travels a lot for her work, and it is unclear how much time the office is used.

Northland MS Society

The report was received late and shows limited evidence of meeting the community benefit test. It provides a general overview of how the organisation functions.

The Society has 116 members, however numbers supported last year isn’t provided and community benefit is not evidenced in the report but could be inferred.

It is noted that the leased space is officially open 14 hours per week.

Literacy Whangarei

No report was received.

WINGS (Women’s International Newcomers Group Social)

The report shows limited evidence of meeting the community benefit test. It provides a general overview of how the organisation functions.

Most activities occur off the premises, and community benefit is not evidenced in the report but could be inferred.

There is no specific data for the year reported – the figures are annual averages and the same to last year’s report. The report states that WINGS have 580 subscribed members and support an average of 40 people at each of their monthly meetings. They also host outings and events, averaging 135 people at each of these.

The Bach

The report shows some evidence of meeting the community benefit test, although numbers of those participating are not included.

The Bach’s rent concession is for the purposes of the community tapestry project and is for a third of the lease. The report covers both the tapestry project and the art co-op. The overall benefit The Bach provides to the Town Basin experience can be inferred.

6 Proposed action

It is proposed that staff provide extra guidance over the next year to help tenants fully understand what Council is seeking through the Community Benefit Test and annual reporting. It will be an opportunity to reinforce the importance of quality reporting to ensure the best chances of continuing to receive Council support. It is proposed therefore that rent concessions are continued for the year commencing 1 July 2020 for all recipients. Council may choose to ask for reports to be resubmitted in early 2020 by those who did not provide sufficient evidence of meeting the Community Benefit Test. The next scheduled report due date is 1 September 2020. 92

Changes to rent concessions are best considered as leases come up for renewal. Removing or reducing rent concessions at other times may have legal implications under existing leases, may have a detrimental effect on the tenant’s ability to operate within budget if removed without adequate notice.

6.1 Review of rent concessions Council’s policy on rent concessions and the management of them will be considered during the overall review of Council’s funding model, in April/May 2020. This will be the appropriate time to consider any changes to the current model for rent concessions, or to move to contestable funding or an operating grant instead.

7 Significance and engagement

The decisions or matters of this Agenda do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via Agenda publication on the website.

8 Attachments

Rent concession reports received. 93

2019 Rent Concessions Reports

Grinters Glass Page 2 ONEONESIX 38 Hihiaua Cultural Centre 49 Whangarei Youth Music 53 Dyslexia Plus 62 Epilepsy (Northland) 64 Northland MS Society 72 WINGS 73 The Bach 77

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Report for Whangarei Council

July 2019

Keith Grinter

Grinter Glass - Annual report

August 2018 to July 2019

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Contents Introduction ...... 3 Community Benefit ...... 3 Needs, challenges and aspiration ...... 5 Impact or difference ...... 6 Meeting concession requirements ...... 6 Partner organisations ...... 16 Stakeholders ...... 21 Statistics ...... 21 Volunteers and community involvement ...... 25 Sustainable Creativity ...... 25 Summary ...... 27 Appendices ...... 28 Appendix 1 – Correspondence with Relay for Life ...... 28 Appendix 2 – New Zealand Society of Artists in Glass conference donations...... 28 Appendix 3 - The visitors’ book ...... 30

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Introduction I have now been running the Grinter Glass studio in the Town Basin for 6 years. I have learnt a great deal about glass blowing in that time and have enjoyed interacting with the public, teaching glass blowing, developing the business and making improvements in the studio. I have sent a report to the Whangarei council every August and received no negative feedback, showing that I have fulfilled the requirements of the lease concession. This year I have been sent specific format, the Community Benefit Test, which I have followed in the report below.

FIGURE 1 KEITH GRINTER BLOWING A PAINTED GRAAL Community Benefit

(What benefit is provided to the Community by what your organisation does?) The primary benefit provided by the studio is education, allowing people to both watch and participate in glass blowing. The Grinter Glass studio in Whangarei is one of the few places in New Zealand were the public can watch glass blowing free of charge. There is a 2000-year history of hand-blown glass but most of the glass we use today is made in automated factories. It is great to be able to show the old way of blowing glass and hopefully preserve and pass this legacy on for future generations.

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FIGURE 2 PUBLIC WATCHING GLASS BLOWING IN ACTION INCLUDING A COUPLE OF RETURNING STUDENTS The Town Basin studio is one of only two places in New Zealand that gives people the opportunity to learn the amazing art of glass blowing, the other being Whanganui. I teach anyone 10 years and older. My primary aim is to increase understanding and appreciation of the rewards and challenges of glass blowing.

FIGURE 3 VERY HAPPY WORKSHOP PARTICIPANTS

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Another benefit of a functioning glass studio is drawing people to Whangarei and the Town Basin. Visitors from all round the world find this art form inspiring, as shown by the comment in the visitors’ book. Many people return to watch glass blowing at the studio: locals, other New Zealanders and some regular overseas visitors. I enjoy talking to the visitors, when I can, about making the glass, the coloured glass, blowing glass and running the studio. The Town Basin studio is one of the most accessible of the dozen glass blowing studios in New Zealand. Needs, challenges and aspiration

(What Community need, challenge or aspiration does your service or offering make) One of my motivations when running the studio is to carry on the legacy created by Keith Mahy in 1995, when he started this public-access studio. I have put a lot of work into reinvesting any profit into improving the studio facilities. One day hope to pass it on to someone else who will continue to delight the many visitors to Whangarei with this wonderful and exciting art form. One of the main challenges of running the studio is the difficulty of glass blowing and another is the expense of creating this art form. These also lead to one of the advantages of this art form - less competition from other artist (compared with painting, for example). Offering hands-on workshops in glass blowing while keeping complete novices safe is a significant challenge. I try to allow the students to do as much as possible themselves which often results in weird and wonky first pieces. I explain that I intervene enough to enable them to finish a piece, but that most of it is their own efforts. At other teaching studios the tutors are much more hands on and the results more symmetrical, but with less student input. My aim is to create a true learning experience rather than a glass blowing experience. One of the most challenging aspects of glass blowing is the difficulty of developing new work. This involves repeated failures and less than satisfactory results while the blower struggles to work out the steps and develop the skills and an understanding of the processes needed to create a new design. A blower needs to make a form many times to be able to gain a reasonable degree of control over it. Over the last 6 years I have focused on a few styles of bowls, vases and tumblers. Now I have developed my skills with these and been able to successfully market them, I am working on expanding my repertoire of blown objects. This is being facilitated by working with my new intern, Shawn Shampain, as well as a couple of challenging commissions that I have accepted recently.

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FIGURE 4 TUMBLERS BLOWN BY INTERN SHAWN SHAMPAIN Impact or difference

(What impact or difference does your service or offering make?) As well as giving people an opportunity to see this unique craft in action and participate in it, they also appreciate my story of my late start with glass blowing, at the age of 52. This can inspire people to give glass blowing a go as well as encouraging them to pursue their own dreams in other fields. I have found donations of glass greatly appreciated by charities and schools, who often give pieces of my work to reward some of their outstanding volunteers. I also send work for art sales and auctions for fundraising events, at both charities and schools. So far this year I have sent work to Carmel College, The Hibiscus Hospice, Baradene College and Kings College. Meeting concession requirements

(What capacity and controls exist to ensure concession requirements will be met? (e.g. your approach to financial management and financials/solvency situation))

Financial management and solvency. When I bought the Town Basin glass studio 6 years ago, I did not have the skills as a glass blower to make a living from the studio. While I had plenty of knowledge about business and experience from various jobs that was useful, I had never run my own business. I did, however come with a good basic understanding of glass blowing, project management skills and a business studies degree, which gave me the basis to develop a successful enterprise. Initially I was able to survive in the studio because I had a full-time tertiary teaching job. I was a mentor for distance students of The Learning Connexion in Art and Creativity, which I was able to do from anywhere in New Zealand. After 4 years of hard work I had learnt enough about glass blowing and running the studio to start paying both myself and my assistant Diane. This enabled me to retire from the mentoring position.

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I have developed three main sources of income: sales of my work, renting the studio to other glass blowers and running workshops.

Grinter Glass sales As can be seen from the table below sales of my work have steadily increase over the last six years. I am represented by 30 galleries throughout New Zealand although a significant proportion of sales are generated from the display in the studio. To continue this growth, I am working on larger versions of my current lines that command increased prices as well as developing new lines of work. Year Avg. Monthly Sales 2018-19 $9,300 2017-18 $7,400 2016-17 $6,500 2015-16 $5,000 2014-15 $3,300 2013-14 $2,300

Studio rental Renting the studio to other glass blowers has provided a steady stream of income. As can be seen from the table below the first year I was here saw the most rental activity, and there has been a reduction over the years since. This is partly a result of my main renter reducing the amount she blows. I built two furnace two year apart that did not last as long as I hoped and started to fail after less than a year. Due to cash flow constraints I had to run these furnaces for another year with lower quality glass than I would have liked. I think this put a few potential blowers off using my studio. Having learnt from the mistakes of the previous furnace, the current furnace, completed in June 2018, has lasted over a year and shows little sign of cracking or deterioration. I have been very fortunate that as one blower moved away another would appear to take their place. I am actively working to attract other glass blowers to Whangarei, which will hopefully reverse this trend. Year Rental Hours 2018-19 22.23 2017-18 24.56 2016-17 32.28 2015-16 31.17 2014-15 35.17 2013-14 52.85

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Glass Blowing Workshops Glass blowing workshops are offered to the public at a considerable discount of 37.5%, i.e. at about cost price. This makes the workshops affordable and helps increase studio use and so help meet concession requirements as well as generating sales and further workshops. This discount would not be possible without the support of the Whangarei District Council and the concession the give me on the lease.

FIGURE 5 KEITH SHOWING A STUDENT HOW TO FLATTEN A BASE Over the last six year I have steadily gained a reputation for my glass blowing workshops. This is shown by the growth each year in the number of workshops I run. When the TV programme The Block, New Zealand, used glass blowing as one of the challenges, I noticed an increased interest in workshops for the next year or so. I am again noticing an increase in interest as a result of the Netflix series, Blown Away, which is like MasterChef for glass blowers. I run workshops whenever people want them, so long as the studio and I are available. Saturday is the most popular day for workshops as shown by the table below: Day Workshops Sun 6 Mon 5 Tue 3 Wed 4 Thu 3 Fri 8 Sat 16

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FIGURE 6 STUDENT REDUCING GLASS COLOUR TO CREATE A LUSTRE ON A PAPERWEIGHT

Maximising use of studio I aim to have the studio used as much as possible but because I have largely been working solo, I cannot physically blow every day the studio is available. I focus, therefore, on the times when there are most visitors. I try to work over the weekends, during school holidays and over the summer. Many studios close down over the hottest part of the summer because it is quite challenging to blow glass when the temperature is above 25°C. At the Grinter Glass studio I will work for as many days as I can manage over the summer when the Town Basin is full of visitors. The table below shows a breakdown of studio use by the days of the week, over the 12 months. Day Blowing Sun 42 Mon 13 Tue 7 Wed 21 Thu 18 Fri 43 Sat 42 The following table shows how many days the studio was used each month and how many of those days I was blowing in the studio.

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Month Hours used Days used Keith Days Jul-19 83 14 11 Jun-19 111 19 15 May-19 79 13 10 Apr-19 113 19 13 Mar-19 105 18 12 Feb-19 86 14 12 Jan-19 124 21 18 Dec-18 127 21 15 Nov-18 86 14 13 Oct-18 85 14 9 Sep-18 115 19 15 Aug-18 84 14 7 Totals 118 200 150

As the table above shows I am the main user of the studio. Each day of blowing leads to half a day grinding, polishing and etching (cold work) to finish the glass and get it ready for sale. There is also a considerable amount of time required for packing the glass work to send to galleries, accounting, correspondence, repairs and maintenance and report writing. I find that I am in the studio most days, either blowing or completing other tasks and often working on my laptop in the evening. Over the last year I filled the furnace 24 times with about 175 kg of batch to create a total of nearly 4 ton of glass. When making glass the furnace is run at 1300°C and takes 12 hours to fill. The following day the furnace temperature is slowly reduced from 1300°C to working temperature of 1140°C to fine out the glass (get rid of bubbles). So, 48 days were spent making glass meaning the studio was in use for 248 out of a possible 365. To use the studio more would also require more batching, either every week or perhaps 3 weeks out of 4. I plan to do this once I can get more help to keep up with all the jobs that need doing to run the studio at this level of activity. This will also require an increase in sales, which I hope to achieve with larger scale work and new lines of work as well as more workshops and studio rental income. To maximise blowing time I create work that minimizes other work, such as preparation of components and cold work. This approach creates more interest and entertainment for the visitors. To run the studio in a financially responsible way I pay staff wages (at least the living wage) using XERO, rather than as contractors or trading for blowing time, (which is what many other

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studios do). This means people working for me are covered by ACC and are getting proper remuneration and conditions. My accounts are checked and audited by my accountant and we use XERO to track all financial aspects of the business, such as profit and loss and cash flow.

FIGURE 7 MORE OF INTERN SHAWN'S WORK To continue to develop a sustainable business I am now hiring helpers. My initial attempt did not last because the person had to return to Auckland after a day, due to personal circumstances. I hired Shawn Shampain as an intern in March and he assists me for a few hours each week. He is an experienced glass blower and helps me blow larger work to extend the offerings of the studio and keep the public and galleries interested in my work. I give him time to develop his own work, which the studio sells and profits from. We have chosen this employment model because Shawn does not currently enjoy the marketing side of the business. I think this may be a viable model for running the studio in the future. I am looking out for more glass blowers who want the opportunity to develop the range of skills needed to make a living as a glass blower: business, design and marketing skills etc. I may have someone interested in starting early next year, who will bring skills that will complement both mine and Shawn’s.

FIGURE 8 CHRISTMAS ORNAMENTS AND VASES BY SHAWN SHAMPAIN

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I had help from an English visitor, Lydia Swann, for three days in May. She helped me blow my work and did various other tasks around the studio. She arrived in the Town Basin late last year as a crew member on a yacht. She arranged to come back and spend a bit of time with me after travelling around New Zealand for a few months. She has now returned to England, where she is pursuing her career as a glass artist. I am keeping in contact with her to enable her (or other glass blowers she knows) to come and work with me in the future.

FIGURE 9 LYDIA SWANN ASSISTING KEITH GRINTER Bevan Taka assisted me for one day in April this year. He is a highly skilled New Zealand glass artist who has blown glass in Sweden for many years. I hope to see him in the studio next year because he plans to return to New Zealand to live.

FIGURE 10 BEVAN TAKA BLOWING A VASE

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Maintenance and improvements To keep the studio running efficiently and set it up for the future, it is important to continually maintain, improve and replace the tools and equipment. During the last year I had one major failure which resulted in cancelling a day blowing, fortunately for myself. While the old annealer was heating up I heard a “POP” and saw a puff of smoke trail out of the control box. The contactors had failed and were replaced the next day by Currie Electrical.

FIGURE 11 BREAKDOWN OF ANNEALER CONTACTOR Late last year I was offered a second-hand flatbed (which I needed) and a kiln designed for casting, fusing and slumping glass (which I did not need) at a very reasonable price by a local glass artist. I bought both because I thought the kin could be useful. The flat bed is a great addition to the studio because the old one needs a complete rebuild. The new one is used most days for grinding and polishing glass. Below are photos of the old and new flat beds and the kiln.

FIGURE 12 OLD AND NEW FLATBED FOR COLD WORKING GLASS

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FIGURE 13 FUSING AND CASTING KILN I was fortunate to be able to swap the kiln for a pickup kiln which I have been using for 5 years. It was on loan from belonged to Rebecca Heap. I use this to heat up painted glass blanks overnight, then pick them up on a blowing iron and blow them into painted vases. Rebecca thought the kiln I had bought would suit her needs perfectly.

FIGURE 14 KEITH BLOWING PAINTED GRAAL SHOWING PICKUP KILN ON RIGHT

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I have found that the best way to show galleries what work I have in stock, is to set the glass up with a curved background, as in a photography studio. I have now completed this project which I started a few years ago, as shown in the photographs below. One addition I made to these this year was the fiddles. These were added to avoid glass falling off the tables while the piles for the Hundertwasser Museum were being vibra-hammered on the adjoining site.

FIGURE 15 NEW DISPLAY TABLES Once I had finished setting up my display benches, I decided it was time to hang some of my paintings in the studio and so add a bit of interest for the visitors. These paintings were all done before I bought the studio but I intend to start painting on canvas again as soon as I get more help organised in the studio.

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FIGURE 16 THE GRINTER GLASS PAINTING GALLERY Other purchases and improvements I made over the last year were x New diamond disks for the flat bed and diamond wheels for the glass lathe ($2,500). These were delivered by Mark (director of HIS glass, USA), who used the NZSAG conference as an opportunity to visit New Zealand with his family. x I new drill and impact driver. x A new laptop. Partner organisations

(What partner organisations do you work with and why?)

Burning Issues I have a great relationship with Catherine and Phillip at Burning Issues Gallery. Access to the studio is through the gallery because the studio and gallery were originally set up as one entity. After many years of trying to run both, Keith Mahy and Shona Firman decided to sell the gallery as a separate business. Having the two business so intimately connected creates a few issues but also creates synergy. Visitors can see finished work of some of the best New Zealand glass artists in the gallery and the processes, skills and challenges of creating blown glass art in the studio.

New Zealand Society of Artists in Glass (NZSAG) NZSAG organises a biennial conference on glass art and provides a forum for glass artists to discuss the many facets of this challenging art form. This year NZSAG organised a join conference with New Zealand and Australia which took place in Whanganui in February. It was great to go back to Whanganui, where I first learnt glass blowing, catch up with many old

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friends and meet new ones. I noticed that four of the conference participants were introduced to glass blowing by my workshops. Grinter Glass Ltd. donated a prize of 6 hours glass blowing tuition for the best work by an emerging artist. This was won by Phillip Silverman with his huge blown skull. Phillip attended a workshop on anatomical sculpture in the USA a few years ago and puts this to good use to create anatomically correct, mould-blown, glass sculptures. Grinter Glass also donated 12 tumblers for use as spot prizes during the conference. I won the MacDonald’s prize for my blown and painted glass. These four pieces are the start of a series based on Mussorgsky’s Music suite Pictures at and Exhibition.

FIGURE 17 THE FIRST FOUR PIECES IN MY SERIES BASED ON PICTURES AT AN EXHIBITION

FIGURE 18 PRIZE CERTIFICATE

The Learning Connexion Grinter Glass Ltd offers a glass blowing scholarship through the Learning Connexion, for Certificate and Diploma students of Creativity and Art. The Grinter Glass Scholarship give these students the chance to learn glass blowing as part of their qualification. In the last year three students were awarded the scholarship and two have come to the studio to learn glass blowing

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at the studio so far. (The Wanganui UCOL campus is the only other tertiary education institution that offers glass blowing as part of their curriculum). Below are photos of these students at work and some of what they created.

FIGURE 19 KORTNE AT WORK AND SOME OF WHAT SHE MADE 18

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FIGURE 20 SAM AT WORK AND SOME OF THE GLASS WORK HE MADE.

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I Have a Dream Charitable Trust I have been talking to Sergio Bloemen of the I have a Dream Charitable Trust about organising funding to bring a couple of students to the studio to partake in a glass blowing workshop. The students visited in late July and approval has been given for a workshop on 6th September. I am offering this workshop at an even cheaper price than normal to support this great cause. See: https://ihaveadream.org.nz/ for more information.

FIGURE 21 SERGIO AND SOME OF HIS STUDENTS FOR I HAVE A DREAM

Big Fish Creative The Grinter Glass studio appears in both the Whangarei Visitors Map and the Whangarei Visitors Guide for Whangarei which is designed and published by Big Fish Creative. On Wednesday 29th May I spent an extra day blowing glass so the video team from Big Fish Creative could shoot glass blowing for the Town Basin Promo video.

New Zealand Artist magazine Grinter Glass supports the New Zealand Artist magazine by advertising in it in every issue This publication is created locally and distributed throughout New Zealand.

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Hibiscus Hospice Every year Hibiscus Hospice sell a number of pieces of glass art from the Grinter Glass studio and receive a donated piece for their fund-raising auction.

Over 30 Galleries throughout New Zealand I send my glass art to over 30 galleries in New Zealand, including Auckland War Memorial Museum, who are regular buyers of my bowls, vases and tumblers.

Currie Electrical Currie Electrical look after my electrical issues and have proved very reliable and helpful.

Whangarei District Council Whangarei District Council provide a concession on the lease of the studio building that enables this great facility to educate and entertain the numerous visitors that come to Whangarei and the Town Basin. The concession allows me to offer workshops and the Grinter Glass Scholarship at discounted prices and to let visitors watch free of change and without asking for Koha. Stakeholders

(Who benefits from your service or offering (your audience and reach) Glass Blowers - are able to rent the studio space to make their own work. An intern and studio assistant are currently employed in the studio. Viewing public. Visitors from all round New Zealand and the World are able to watch this fascinating and exciting art for free. Students at workshops - are able the experience the challenges and triumphs of the amazing art form. Students of the Learning Connexion, who receive the Grinter Glass Scholarship, are able to spend 40 hours being taught glass blowing at the studio. Charities benefit from donations of glass and sales of glass at their fund-raising events. Schools who raise funds by selling my glass at their fund-raising events. They are also able to bring students to visit the studio and learn about the science, technology, engineering, art and mathematics involved in glass blowing and running the studio. Local business. People are attracted to the Town Basin for the walkway, marina, cafes, restaurants, galleries and the glass studio. This combination of business creates a synergy that helps all the businesses thrive. Statistics

(How many people benefit from your service or offering?)

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Glass Blowers

FIGURE 22 REBECCA USING A WOODBLOCK TO SHAPE HER GLASS I have spent more days blowing this year, averaging 62 hours per month compared with 54 last year. Rebecca used the studio less over the last year, averaging 14 hours per month compared with 18 the previous year. Fortunately, Mishka Patterson started blowing in August 2018 and can be found working in the studio most Friday afternoons. He has averaged over 9 hours per month.

FIGURE 23 MISHKA ADDING A FOOT TO A VASE The table below shows the glass blowers who have used the studio over the past year. Garry Nash has not blown here in the last year because he has moved to Ohakune where he is setting

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up a new studio. He is using the Whanganui glass blowing facility as it is so much closer to him now that Whangarei. We had one visit from Greg Smith and Shawn Shampain gets to blow a few hours as part of his internship. Name Hours blowing Sessions Days Keith Grinter 717 151 119 Mishka Patterson 115 39 19 Rebecca Heap 174 32 29 Greg Smith 6 1 1 Shawn Shampain 6 6 1 Totals 1018 229 170

FIGURE 24 GREG CREATING A SMALL PLATTER

Workshop Participants In the last year I spent 177 hours teaching glass blowing in 45 workshops to 58 different people. I have averaged 14.2 hours per month compared to 12.5 in the previous 12 months. This trend looks to continue with interest being generated by Blown Away, the Netflix series on glass blowing. The following table shows how the hours spent teaching workshops in the studio have increased steadily since I started here in 2013.

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Year Avg. Hours per month 2018-19, 14.2 2017-18, 12.5 2016-17, 12.1 2015-16, 8.5 2014-15, 5.4 2013-14, 2.9

Visitors In March this year I installed a counter so I can see how many people visit the studio. I was surprised to discover that over the last 4 months a total of 18,880 people visited the studio. Some stayed to watch me blow a whole piece while others only stayed for a few minutes. Lava Glass in Taupo charges people $5.00 for watching the glass blowing, so the visitor numbers show how potentially lucrative charging for viewing could be. I am very pleased to be able to offer free viewing to visitors thanks to the support of the Whangarei District Council and the concession on the lease. Month Visitors Jul-19 4533 Jun-19 5256 May-19 4138 Apr-19 4953 Total 18,880

Studio Use Over the last year the studio has seen more use than the previous year, up from 15.2 in the previous 12 months to 16.6 days per month on average over the last 12 months. I am working to further increase studio use next year by bringing another glass blower to Whangarei to help me in the studio, as well as create his own work. Increasing the use of the studio helps increase revenue without increasing costs to the same degree. I would love to have the studio in use every day that we are not making glass or repairing equipment. This would certainly appeal to the public who visit the studio because they would be more likely to see glass blowing in action. Year Days Used 2018-19 16.6 2017-18 15.2 2016-17 18.7 2015-16 15.3 2014-15 15.7 2013-14 19.3 24

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Volunteers and community involvement

(What, if any, role do volunteers or the community provide in your service or offering?) I run the studio as a business and so try and avoid using volunteers to help me. I would rather pay helpers properly rather than use free volunteer labour. Sustainable Creativity When I worked for The Learning Connexion, I taught sustainable creativity through art making. An important aspect of sustainable creativity is to continually adapt to change. After getting the studio established and giving a return, it is now time to revise the goals I set when I started. I have started developing new lines of work to increase cash flowing and keep the galleries and public interested in my work. I have also decided to start taking commissions again, after a few years of not accepting these. Developing new work and making commission pieces are expensive in time and effort but are essential for long term creative sustainability.

FIGURE 25 KEITH GRINTER - EXPERIMENTAL FISH BOWLS Jonathan Milne includes the following statement in his definition of sustainable Creativity: x Promote harmony between personal, business and social goals and act with care and reverence for the world and its creatures1

1 https://www.tlc.ac.nz/about-us/experience-the-learning-connexion-video/about-us/philosophy/

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Promote harmony between personal, business and social goals I am actively working on is to achieve a better work/life balance. Creative people are often in danger of burnout and overtaxing themselves and I have certainly pushed my endurance to the limit to get the studio to the state it is in today. To look after myself and family I need more time away from the studio, but this conflicts with the business and social goal that can be satisfied by increasing the use of the studio. Increased studio use would to provide a greater return for me, the viewing public and help better meet the terms of the rent concession from the Whangarei District Council. I believe the key to resolving this conflict is to have more people working with me in the studio, so it can be used more, while freeing me up to spend more time with family, gardening, wood turning and painting. I have made some steps towards this, such as hiring an intern. I am planning more moves towards this goal which I hope will come to fruition over the next few months. As with developing new work, this process takes extra time and expense. It had to wait, therefore, until the studio and my business was on a sound footing.

Act with care and reverence for the world and its creatures I need to consider the environmental cost of burning natural gas and using electricity for glass blowing. I made some steps towards improving my carbon footprint by purchasing a small area of bush when I moved to Whangarei and am planting more trees to absorb some of the carbon dioxide the studio creates. I ride an electric bike to and from the studio when I do not need a vehicle to move stuff. I used to ride an ordinary pushbike, but cycling home up Memorial Drive is a bit hard on my knees, after a hard day blowing glass. Looking after my body is an important aspect of achieving creativity sustainable.

FIGURE 26 BUSH SECTION BUSY ABSORBING CO2

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In March this year I replaced the fluorescent lighting in the studio with LEDs, mainly because the old lights were always breaking down. This reduces my electricity use and so saves money and helps look after the environment. I hope to replace the rest of the lighting in the studio with LEDs later in the year, when cash flow allows for this (affordability is an important aspect of sustainability). Once that is done my next task will be to investigate installing solar panels on the roof to help reduce my electricity bill further. I hope to have time for this sort of planning when I get more help in the studio. Other ways I try to reduce my impact on the environment is to recycle where possible. My intern sorts the clear glass from the waste glass, so it can be re-melted. This cullet is very useful for topping up the furnace or starting the filling process when the furnace is empty. I use old newspapers for packing glass and old phone books for shaping glass. Wads of wet paper are remarkably resistant to heat, so long as they are regularly re-wetted. I also try and recycle all the containers, cardboard and other materials we use in the studio. Summary While writing this year’s report I have taken the opportunity to review my plans and achievements since I started at the studio in 2013. I have also clarified my future intentions for the studio: increase studio use as well as giving me more time for myself and family. I hope this report shows that I meet the requirements of the lease concession to the best of my ability and that I intend to improve on this over the next few years. A more active glass studio in the Town Basin will give the Council the best return on their investment in the studio lease concession. Keith Grinter,

FIGURE 27 KEITH SHAPING A SHARD BOWL ON THE MARVER

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Appendices

Appendix 1 – Correspondence with Relay for Life From: [email protected] Sent: 21 February 2019 21:51 To: Natasha Judd Subject: RE: Relay for Life Greatest Contribution award Tasha I will be available before 10 or after 2 Though if you come between those hours, I will be blowing but will try and put out the pieces I have that may be suitable Keith ------"Natasha Judd" Kia Ora Keith, Thank you so much for coming back to us last year to say that you were able to assist again with a piece, to award to the person that has contributed the most at Relay for Life. Your continued support means a lot to the Cancer Society and we value your assistance. Would it be possible to collect the glass piece next week some time? Kia pai to ra Tasha Community Fundraiser Cancer Society Northland 027 687 8763

Appendix 2 – New Zealand Society of Artists in Glass conference donations. Grinter Glass Ltd donated 10 tumblers for spot prizes and 6 hours of blowing tuition for an emerging glass artist.

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Appendix 3 - The visitors’ book

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Table of Contents (i) What benefit is provided to the Community by ONEONESIX? 2

(ii) What Community need, challenge or aspiration does ONEONESIX address? 2

(iii) What impact or difference does ONEONESIX make? 5

(iv) What capacity and controls exist to ensure concession requirements are met? 6

(v) What partner organisations does ONEONESIX work with and why? 7

(vi) Who benefits from ONEONESIX? 8

(vii) How many people benefit from ONEONESIX? 9

(viii) What role do volunteers or the community provide at ONEONESIX? 9 Report prepared by: Laurel Devenie and Matt Keene Cover page image: Nimmy Santhosh

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(i) What benefit is provided to the Community by ONEONESIX? ONEONESIX provides an accessible, safe space in the centre of Whangārei that is used by a wide range of the community for diverse purposes including; ● developing and prototyping artistic and community projects with minimal financial risk within a supportive framework ● getting involved in creative activities that only take place at ONEONESIX ● a cost effective, flexible and accessible space for a huge range of events and purposes ● viewing quality contemporary NZ theatre at affordable and inclusive prices ● hosting and experiencing established NZ musicians ● creating a platform for up and coming local musicians to develop and perform ● participating in community meetings, information evenings, and travelling creatives and entrepreneurs ● Participating in workshops hosted by a wide range of practitioners - from shoe makers to vegan chefs (ii) What Community need, challenge or aspiration does ONEONESIX address? The two key needs within our community which ONEONESIX addresses are: ● A central community space available for use for a vast range of community activity, creative development, network building and social recreation ● Access to contemporary theatre and performance works, both local, national and international. ONEONESIX has become a versatile and accessible performance, art and community hub used by hundreds of people in the community every week and visited by a growing number of artists, theatre companies and groups from around the country. It is a place that incubates original ideas, celebrates, presents and assists in the development of diverse contemporary performing arts, supports valuable community activity and provides a framework for young people to participate and gain skills in a vast range of areas. This activity is provided by a myriad of different people and organisations, made possible through ONEONESIX providing the physical space and logistical support for this activity to happen. It is used and attended by many people of different backgrounds, providing a vital resource to a wide cross section of Whangārei’s population. The existence of ONEONESIX allows these things to happen by strengthening new ideas, providing strong frameworks, support, access and shared networks and inviting and hosting performance and activity to our city that would not otherwise visit.

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ONEONESIX has continued to respond to the needs of the community, as demonstrated by its usership attracts and the activity helps to generate. It has become a performance venue through the lightweight and agile nature of its resources and adaptable spatial arrangement attracts a vast array of performance events, leading to diverse audiences - fringe theatre, high quality professional works, experimental work in development, Māori theatre, family works, theatre for children, community-based performance, acoustic music gigs and national tours of contemporary NZ works. ONEONESIX has become known as an exciting and low risk venue to bring performance work to. This means audiences here of all ages now have more access to vital contemporary art. Whangārei is again being considered for tours and development season which also means that more and more young people are able to access this type of work, are seeing pathways into the arts, connecting with practicing artists and understanding the possibilities, alongside developing their own skills. This environment has inspired many local collaborations and initiatives, and the development of the arts as a genuine career pathway and cultural service industry for Whangārei is seen as critical to our city’s future by many. ONEONESIX contributes to this growing arts sector of Whangārei in many ways offering local people vibrant and interesting performance events to see and participate in, developing engaged audiences, and re-introducing Whangārei to practitioners from around the country. Audience generation is seen as a difficult and critical element of the arts and cultural sector - our audience numbers and diversity continues to prove ONEONESIX’s value to the wider development of the tourism, culture, arts and entertainment sectors of Whangārei. We hope to see the creation of an annual Whangārei Arts Festival and we see the work ONEONESIX has been doing, and will continue to do - such as building key relationships, developing engaged audiences and raising the profile of Whangārei as a destination for high-quality work - as contributing greatly to developing a highly sought after local festival. Another important role is offering young people pathways into the arts through; ● exposure to a range of contemporary NZ work ● offering opportunities to get involved, connect with professional artists and technicians ● gain skills, learn from others and learn-by -doing ● allowing them a space to create their own original work, with support to take that work elsewhere. The values infused into the operations of ONEONESIX are; ● INVENTION/ INNOVATION: We support, enable and incubate new ideas and people who are working at the point where different creative and community fields intersect.

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● ACCESSIBILITY: We encourage the ‘positive friction’ of Whangārei, by making the space and programme accessible to a diverse range of people in our community. ● AGILITY: We are responsive and accountable to our community. We look to fill gaps, take advantage of opportunities and adapt to the needs of the ONEONESIX whanau. ● MANAAKITANGA: We host artists, audiences and community members with respect , generosity, and care. ● AGENCY: We foster leadership in young people and our community. We trust the people using our space and provide opportunities for them to grow. We say ‘yes’ as often as is practical and safe. Whangārei 20/20 MOMENTUM ONEONESIX has direct impact on the following needs and aspirations outlined in the Whangārei 20/20 Momentum; ● Liveable Community / Ngā Whare Noho o Whangārei ○ Services and facilities to meet the needs of the community ○ Safe and inviting spaces ○ Recreation and wellbeing ● Culture & Heritage / Taonga tuku iho ○ Protect valued heritage buildings and uses ○ Celebrate local identity and our unique history ● Public Focus / Whakamāhorahora ○ A range of well designed spaces for civic activities, sports, and recreational activities ○ Exciting and inviting day and nighttime activities, events and facilities ○ Vibrant and attractive public spaces for all to enjoy ● Well Connected / Honohono ○ Provide spaces for people of all ages and abilities ONEONESIX continues to create a high level of return-on-investment for the council in relation to impact towards the council’s stated 20/20 Momentum Development Opportunities

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(iii) What impact or difference does ONEONESIX make? The kaupapa of ONEONESIX has been to say yes to as many people and ideas as possible. This has been an intentional vehicle for creating a space and a support system that is deeply responsive to community needs, in order to maximise our impact for the people of Whangārei. Through this approach, we have built a strong sense of ownership and trust within the community of people who use the space which continues to grow in engagement, participation and number. It also means there is an increasing audience base here who are keen to participate in the activity at ONEONESIX and to see the contemporary works brought here through our presence. This is changing the way people in Whangārei engage with art, greatly increasing the quality of work seen here, and putting us back on the map for theatre-makers and performers throughout the country. We notice considerable increases in audience attendance with each touring work that we attract. The most recent of these, Essays in Love, played for five nights to large houses, indicating a critical gap is being filled. Surveys of regular attendees of events mention the accessibility of the space, the relatively low cost of ticket prices and the innovative contemporary nature of the events as reasons why they return to ONEONESIX. Consistently, we are supporting increasing numbers of local performance events to be initiated at ONEONESIX because of the diverse work local creators are given access to here. In late 2018 we hosted an entirely youth lead production Grandpa’s Porch, written, produced and presented by local young people who plan to take the work to Wellington and Auckland. The Death Dialogues is another initiative we have been able to support. A highly nuanced innovative local performance event based in conversations with local people about their experience around death, it is seen in the community as a transformative work for many who have seen it, and particularly for those who have links to those involved in creating the work. The space is also consistently used by Northland Youth Theatre and local high school performance events because of its growing capacity as a performance venue, its central location, and the technical support that comes with using the space. There is currently a lot of discussion around a new performance complex for Whangārei. ONEONESIX has built up a unique and vital role to the success of this venture. The building, education and development of highly engaged and diverse audiences is a critical component of any development, which we have proven success in. We have built capacity to generate high-quality contemporary work, as well as technically, logistically, and artistically supporting visiting works. These are all critical components of any successful performance space. We have developed a programming and curatorial approach to selecting and attracting high-quality contemporary works to Whangārei. We are developing a ‘season’ of works which will give local audiences much higher levels of choice, accessibility, performance

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quality, and contemporary cultural relevance - all of which we see as critical elements to the programming of any successful performance-focused venue. The relationships with key stakeholders that have already been established, and continue to flourish through ONEONESIX’s operations, are a key asset to the Whangārei arts, entertainment, cultural and tourism sectors. Organisations we have worked with include;. The Basement Theatre Auckland Theatre Silo Theatre Company

Atamira Dance Dance Plant Collective The NZ Dance Company

The NZ Theatre School Toi Whakaari Unitec School of Performing Arts

Red Leap Indian Ink Creative New Zealand The strong relationships existing between ONEONESIX and these organisations are unique in Whangārei, and are invaluable to the development of performing arts opportunities for our city as a whole. (iv) What capacity and controls exist to ensure concession requirements are met? ONEONESIX is governed by a board of trustees who meet regularly to set the strategic vision for the organisation and to monitor how the organisation is tracking against the operational plan. We use Xero for our accounting package and monitor our budgets closely. We have solid bank controls and require 2 trustees to approve every payment from the trust. We have engaged an external firm Villa Chartered Accountants to oversee the creation of annual accounts and to provide us with financial controls and planning advice. We have a positive cashflow and while we are constantly growing the technical inventory of ONEONESIX and increasing what we offer at the venue, we have grown through fundraising and from increased revenue. We have recently been granted $25k in operational funding from Foundation North and DIA via Lotteries which will enable us to achieve the objectives in our strategic plan. This operational funding will enable us to concentrate on expanding the services we provide and will also free up revenue generated from hires for the acquisition of equipment that will make ONEONESIX a more modern and comfortable venue. Accessing operational funding from Foundation North and DIA was a rigorous process and we have had to ensure that the organisation meets a high standard of governance and financial control as well as being clear about what the objectives of ONEONESIX are as a community organisation. We are constantly evolving our operational policies to ensure that ONEONESIX is a safe space for all users. This includes the development of a code of conduct for all users of

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the space and a venue health and safety audit of both the physical space and of the processes at the venue. (v) What partner organisations does ONEONESIX work with and why? ONEONESIX collaborates with a vast array of organisations both local and national which feed into the diverse activities available at ONEONESIX. These include; Whangārei District Council Northland Youth Theatre The Giant Drop in Choir

Skate School Beagle Radio Life Moves Creative Therapy

Family Works Man Alive Deaf Aotearoa NZ

The Northland District Mahitahi Hauora Quest Hotel Health Board

NorthTec The Improv Mob Naughty North

The Death Dialogues Rainbow Youth Creative Technology Northland Group

Volunteering Northland Belltech NZ Music Month

Northland Shortcuts Massive Theatre Company Red Leap Theatre

Indian Ink Bryan Divers Theatre Creative Northland

Hangar Gallery Te Kowhai Print Trust Basement Theatre

Silo Theatre Covert Theatre Northland Poets

Foundation North DIA / Lotteries The Papermill

Whangārei Girls High Whangārei Boys High Whangārei Intermediate School School School

Kamo Intermediate School Pompallier College Tauraroa Area School

Whangārei Homeschoolers Little Bizzy Bees The Raw Sessions

Circus Kumarani Creative New Zealand Tiaho Trust These organisations use or contribute to the space in many ways and these diverse connections result in many examples of cross pollination, community support and participation. Our aim is to provide connections for people and groups and by so doing,

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strengthen local resources and continue to support the development of vibrant and positive activity, art and performance in our city. Theatre and performance that we have hosted from elsewhere in the last year includes; The Contours of Heaven, Essays in Love, Meat, The Bubble Show and A Bard’s Tale. With the additional operational funding we have secured we will be able to increase the number of shows coming to ONEONESIX and work towards a programmed season of work both local and national, similar to that of Basement Theatre in Auckland or Bats Theatre in Wellington. (vi) Who benefits from ONEONESIX? The ONEONESIX audience covers all ages, genders, ethnicities, physical abilities and socioeconomic status in Whangārei. ONEONESIX attracts exciting original activity, performance, events, workshops and conversations for the people of our community to participate in nearly every day of the week. ONEONESIX does not generate all of this activity; rather it allows it to happen by providing strong frameworks, support, access and shared networks and inviting performance and activity to our city that would not otherwise visit. ONEONESIX has responded to the needs of the community demonstrated by its usership and the activity it has attracted. It has become a performance venue which attracts a wide range of performance events and diverse audiences including fringe theatre, high quality professional works, experimental work in development, Māori theatre, family works, theatre for children, community-based performance, acoustic music gigs and national tours of contemporary new NZ works. ONEONESIX still sustains itself by balancing the collaboration between the level of regular community activity and one-off event activity. This diversity of activity is ONEONESIX’s greatest strength and the principal reason it survives. While we have a need to generate revenue to operate the space, we are committed to keeping ticket prices as low as possible to ensure that the performances we bring to Whangārei are seen by a wide audience. We have a koha system for people who are unable to meet the full ticket price and we also provide complimentary tickets to organisations such as Women’s Refuge. We have worked with Disability Northland and Tiaho Trust to ensure that ONEONESIX has good physical access and amenities. We have developed a relationship with the managers of the car park adjacent to ONEONESIX to ensure that after 6pm on weekdays and on weekends we can offer free parking that is safe and accessible.

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(vii) How many people benefit from ONEONESIX? Month Numbers

August 2018 1,679

September 2018 1,169

October 2018 1,015

November 2018 1,211

December 2018 1,415

January 2019 536

February 2019 670

March 2019 1,165

April 2019 1,178

May 2019 1,171

June 2019 929

July 2019 1,089

TOTALS 13,408

MONTHLY AVERAGE 1,117 (viii) What role do volunteers or the community provide at ONEONESIX? ONEONESIX has been built, developed and managed by volunteers. It is an entirely volunteer project that has relied heavily on the contribution of many people in all areas of its existence, physical, strategic, administrative, managerial, artistic and technical. We currently pay an administrator 8 hours a week and rely on another 20 hours for the space to stay open. The space relies heavily on 4 people who manage the space, maintain the kaupapa, keep the financials in order, build relationships with the theatre industry, promote shows that visit here, report to council and continue to apply for funding (operational and resources). The kaupapa of the space also invites volunteer support from many of the users and regular attendees who volunteer by cleaning and supporting shows that come through the space. This is always increasing as more and more people hear about the space and participate in it. A volunteer organisation called Charitable Chicks this year contributed a large proportion of our rates bill by organising a community clothes swap event.

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Recently we have connected with Volunteering Northland. 1 volunteer who visits the space each week to clean, garden and help with front of house has become our ‘volunteer coordinator’ and fields interest from Volunteering Northland trying to find appropriate ways for each person who contacts us to contribute. Those people who have connected with ONEONESIX through Volunteering Northland so far have become involved with front of house, packing out the seating block, small building tasks around the space, photographing different events and some funding application support.

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HIHIAUA CULTURAL CENTRE TRUST

Annual Report to Whangarei District Council.

Year ended June 30, 2019

Clause 46 of the lease by Whangarei District Council of 58 Herekino Street to the Hihiaua Cultural Centre Trust requires the Trustees to report annually on a number of measures.

1. What benefit is provided to the community by what our organisation does? There is immense benefit to the community through the provision of a centre for the preservation and promotion of Maori arts, culture and technology. Stage 1 of the Hihiaua Cultural Centre, opened to the public on June 22, 2019, provides not only a physical space for people to meet but also an experience of authenticity within an inspirational environment. Whangarei finally has a unique centre created by the community, for the community. The centre provides: ● An attractive venue with a point of difference for various groups to hold presentations, events, whether political, educational, business, environmental, exploration or purely recreational. ● a platform for artists to create, promote and exhibit their different media of art, especially but not exclusively, Maori arts. ● a venue for cross-cultural experiences for the many groups which make up the Whangarei/Northland community. ● For the preservation and transmission of Matauranga Maori - Maori knowledge in all its forms. ● A beacon for tourism development with Whangarei being the gateway to the Bay of Islands, Hokianga and the Far North.

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2. What community need, challenge or aspiration does our service address? The Hihiaua Cultural Centre meets a need, identified decades ago by the aspirations of the kaumatua and civic leaders of the time, for a Maori cultural centre in Whangarei. It is a place for the practise and showcasing of Matauranga Maori unlike any other in Aotearoa. It provides opportunities for cross- cultural awareness and education in a kaupapa Maori environment, employment, entrepreneurship and self employment.

3. What impact or difference does your service or offering make? Even during the renovation of the existing shed and the new waka shelter with launching gantry which has taken up most of the year from June 2018- June 2019, demand for space to work at Hihiaua existed. Various artists find individual and collective inspiration and creativity in a welcoming environment of shared learning and expertise.

The thousands of people who participated in events around the opening of Stage 1 are testament to the interest in and inherent value of the project to the community.

4. What capacity and controls exist to ensure concession requirements will be met?

The Hihiaua Cultural Centre Trust has been in existence since 2008 and has continuously met all its financial obligations as a charitable trust. Several trustees also serve on the board of the Chamber of Commerce, one is a practicing lawyer and another is a chartered accountant. The board’s finances are audited every year and the trust’s business planning was reviewed during the year to plan for heightened activity once the centre is open to the public. The trust managed grants from Foundation North ($675,000), Whangarei District Council ($500,000), Provincial Growth Fund ($1,075,000) and the Maori Potential Fund ($225,000) for the planning, consenting and construction work during the year. It appointed a Project Control Group made up of trustees, stakeholders and relevant experts to guide the project and develop plans for Stage 2.

5. What partner organisations do we work with and why? Trustees were saddened by the untimely death of Northland Inc Economic Development Manager, Pete Gleeson who served on our Project Control Group in 2018. Moe mai te rangatira. The Hihiaua Cultural Centre project has continued to be supported by other staff of Northland Inc as an integral part of the Northland Economic Development Plan. Trustees worked with Whangarei District Council management and staff on several fronts in the past year e.g. consultation with Parks Manager, Sue Hodge to assist with WDC application for funding from the Provincial Growth Fund, Carina De Graaf, Venues and Events Manager on a successful funding application for hosting the Haka Powhiri for the flotilla for Tuia 250. We

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have been willing to work with staff because we are happy to share our experience with kaupapa Maori events, have been on site at Hihiaua for many years and know our community. Trustees continue to work closely with He Puna Marama Trust, staff and students of neighbouring Te Kapehu Whetu which became a special character school in 2019. Staff and students of NorthTec, Te Wananga o Aotearoa and the University of Auckland Tai Tokerau Campus regularly visit for professional development and knowledge sharing. The trust has also been supported again this year by Te Puni Kokiri, Ministry of Business & Innovation, Ministry of Culture & Heritage, Foundation North and Department of Internal Affairs. These relationships are important for access to the funding which has allowed the trust to fulfil its aims. Because we are a community organisation we continue to build relationships with other trusts, local and central government agencies, whanau, hapu, iwi, runanga, marae and communities. This year the trust also strengthened its relationships with others: Te Au Marie Trust, Creative Northland, Waitangi Cultural Committee, Kiwi North, Sport Northland and Fale Pasifika. The trust formed new relationships this year with e.g.Landcare Research University of Otago and Antarctica NZ, Multicultural Whangarei and Northland Youth Theatre and provided support to the Camera Obscura Project, Taku Ahi Matariki 2018, the Street Prints Manaia Festival and hosted visitors from Shanxi Arts University, China in February.

6. Who benefits from our service? The whanau, hapu and iwi of Whangarei, Tai Tokerau and their visitors, especially youth, artists, musicians, carvers, weavers, the business community and community groups.

7. How many people benefit from our service? Dozens of contractors from architects, engineers, builders, electricians, roofers and plumbers have worked at Hihiaua over the year during renovation and construction. Sixty artists are exhibiting their works in the inaugural exhibition which opened on June 20. Countless people have been involved in activities at Hihiaua over the past year with 8,000-10,000 estimated to have attended the Matariki @ Hihiaua and open day events.

8. What role do volunteers or the community provide? The Hihiaua Cultural Centre trustees are all volunteers and there has been only one contracted staff member appointed to coordinate the activities of the trust. The trust has a pool of several loyal and trustworthy volunteers who keep everything running smoothly and safely for those who work at the centre and those who visit.

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Richard Drake MNZM

Chairman

8 August, 2019.

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Whangarei Youth Music P.O. Box 5022 Whangarei

01 September 2019

Senior Community Property Adviser Whangarei District Council Private Bag 9023 Whangarei

Attention: Claire Walls

Dear Claire,

In accordance with our Memorandum of Understanding with WDC for occupancy of the Old Library building at 7 Rust Avenue, please find this report for the year 30 June 2019 as required. These answers have been framed under the eight questions as requested.

What benefit is provided to the Community by what your organisation does?

Whangarei Youth Music (WYM) is a long-established organisation, which will celebrate its 40thAnniversary in 2020. We exist for the purpose of fostering collective music making in our community, with a focus on youth and families. Young people can meet others with similar interests, develop their musicianship and be a part of the unique ‘family-like’ culture that WYM aims to foster.

Over the years we have facilitated educational sessions and music exposure for primary and intermediate schools. Currently WYM supports the development of the ~WindyWinds~ programme (Clarinet and Saxophone group tuition) to encourage students to learn a reed instrument in conjunction with the Whangarei Intermediate School. There is potential to also facilitate beginner flute tuition under this model in the near future which is currently being assessed. Through these programmes, we hope to encourage new members as more senior members move on to further studies (many of them leaving Whangarei) and to ensure we have full instrumentation of our band and orchestral groups.

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WYM has ten ensemble groups running at the moment who practice either on a Wednesday or Friday evening. These groups cater for orchestral, concert band instruments and voice. These include the Youth Choir, Youth Orchestra, Senior Strings (Brioso Corde), Concert Band, Cadet Band, Junior Strings, Explorer Strings, Explorer Reeds, Explorer Brass and Recorders. We are a central meeting point for players from Whangarei, Dargaville and Kerikeri.

In recent years, Whangarei youth have had recent conversations about having safe spaces to gather, socialise and ‘be themselves.’ We believe that WYM is a safe space for youth and acknowledging this, WYM was put forward as a safe space that has been added to the “What’s Good in our Hood?” map released by Whangarei Youth Space earlier this year.

The Opononi Summer Music Camp, originally started by the Dargaville Music Society, has in recent years been organised by long-serving WYM member, Mark Douglas. The camp attracts players and Page 54 of 96 147

conductors beyond the district. It is a regular conversation among WYM members during the year and is a workshop that many look forward to. The camp involves eight hours of playing per day, starting at 6am, with two hours on, two hours off. Aside from being hugely beneficial to any musician’s sight reading and band skills, it is a fun filled week in a beautiful part of Northland, finishing with a public concert to end the week.

WYM members are regularly involved with weddings and private functions, the Northland Registered Music Teachers’ Concerts, at least two Public Concerts a year, New Zealand Chamber Music Competitions and the Northland Performing Arts Competitions. WYM contributes to the musical development of all its participants. We celebrate with two of our members who recently won the Sounz Award at the Chamber Music national competitions and two ex-members and current university students, Mia-Dean Martin and Callum Anderson will be competing in the National Performing Arts Competitions in October this year.

What community need, challenge or aspiration does your service or offering address?

WYM facilitates musical development for young people through its different groups that it offers to varying levels of musical competence. Development in the sense of ensemble playing, instrument tuition/learning and wider skills such as conducting, managing groups, organising concerts and governance. The groups are a place of referral for music teachers across Whangarei to offer to their students in order to further extend and apply their music knowledge and skill.

WYM has an extensive library that it also shares with Northland Sinfonia. This has enabled the groups to play music from different genres and learn the stylistic features required to do so effectively through the guidance of their group conductors.

WYM’s groups are a safe place for young people to belong and have a sense of community. Practices are a combination of concentration, light humor, fun and relax. WYM is a family affair for many of our members. The groups also provide a context in which team work can be learnt outside of sports - working in harmony!

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WYM also provides entertainment that contributes to the cultural diversity of Whangarei. We organise and perform for at least two public concerts held in the Old Library and Forum North. We have our End of Year Concert coming up December 1st. These concerts provide an opportunity for our young people to perform on stage and learn about stage presence, working under pressure and in front of an audience. We also on occasion, perform in the Mall or Town Basin for music ambiance and playout experience. Earlier this year, we collaborated with Whangarei Youth Space during ‘Youth Week’ and performed in the Mall during a Friday evening.

As shared above, WYM has been an organisation that has launched aspiring musicians into the New Zealand music scene. WYM has networks with the New Zealand Concert Band Association (NZCBA), Auckland Youth Orchestra and in the past, New Zealand Symphony Orchestra. We host visiting bands and are planning a potential collaboration with North Shore Youth Music and a Band Weekend with NZCBA in 2020. We manage the Old Library facilities to enable other music group practices and activities, including Sistema Whangarei and Northland Sinfonia. The Old Library has become the venue for the Northland Performing Arts Competitions since WYM has occupied the space. More recently, Raukatauri Music Therapy hires space and offers the services of music therapist, Katie Boom to Whangarei.

What impact or difference does your service or offering make?

WYM is a unique community of young people, families and supporting adults. This intergenerational group of people breaks down communication barriers that can be prevalent among the young generation today. Young people are connected through WYM and can meet others with similar interests and age. For a few of our supporting adults, WYM practices can be a nice way to ‘unwind’ from a busy week.

WYM has seen a number of its members move into and complete music degrees. WYM encourages youth to use their initiative and compose pieces for WYM groups if they so desire and provides orchestral experience for senior players. A number of international and national musicians have come through WYM, including Liam Mallet, Alana Jones and Kate Nelson.

WYM supports the work of Sistema Whangarei - Toi Akorangi, with a number of senior students from WYM having tutored at Sistema. WYM has also seen a few Sistema students joining its own groups and provides further musical development opportunities for these students. In turn, senior WYM members feed into Northland Sinfonia.

Our Explorer and Recorder groups provide a level of tuition to beginner musicians. Some group conductors and mentors offer classes for free, whilst a few private music teachers use the space to give tuition to support individual learning and thus support our ensembles which their students are a part of.

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We have a limited range of instruments available to hire. We do have experienced youth members assisting in the tuition and musical skill of young students in WYM.

For further impacts, see the answers to the previous questions.

What capacity and controls exist to ensure concession requirements will be met?

WYM has a well-estabilished committee that oversees its activities, meeting monthly. Members are volunteers that includes players, family members and conductors. We aim to have at least two youth members on the committee to keep our actions relevant to the youth context. The committee is currently chaired by a young adult who started at WYM when she was eight years old. These members are elected annually in accordance with the WYM constitution. To help keep our activities running, WYM needs the use of a large, multi-roomed facility, with rooms able to hold up to 30-50 players. We also rely on membership fees, income earned from hiring the building out, fundraising and a great deal of volunteer efforts.

The management of the Old Library is currently overseen by Roger McClean. The venue space is booked by a number of user groups for other performances, activities and workshops. The committee seeks to maximise the facility’s use, giving preference to music related activities. This assists our networking with other music organisations and enables us to help support their community efforts. WYM often promotes other concerts through our new website, newsletter and active Facebook page. Members are encouraged to attend other music events to observe and learn from professionals, more senior players or simply other ways of going about the cultural aspect of music.

WYM promotes itself through its two concerts held each year, the new website (https://www.whangareiyouthmusic.co.nz), active Facebook page, the Whangarei Intermediate music department, local and itinerant music teachers, mostly associated with the Northland Registered Music Teachers.

What partner organisations do you work with and why?

As shared above, we support the activities of Sistema Whangarei, the new ~WindyWinds~ reed tuition programme, Northland Sinfonia, the Northland Registered Music Teachers and the Northland Performing Arts Society.

Adding to this, the WYM Youth Orchestra is combining with Northland Sinfonia for a concert being held in the Exhibition Hall October 20th. Northland Sinfonia is generous in lending WYM their closed in trailer for transporting instruments to gigs. WYM members are also represented on their committee.

Many of our brass, mostly trumpet players also play with The Whangarei District Brass Band. Our Youth Choir has also partnered with the Whangarei Choral Society in the past. We support the activities of the Whangarei Music Society by promoting and provide a venue for their regular Sunday concerts. We also continue to collaborate with the Kerikeri High School music department and Omapere school for our Opononi Summer Music Camp held annually.

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Who benefits from your service or offering?

Young musicians and their families across Northland (Whangarei, Dargaville and Kerikeri) ranging in musical competence - we cater for the young beginner, right through to the more senior player with our different groups. We also see a number of international students on exchange join our groups for a term or two, through to a year.

WYM encourages its members to use their music skills to bring joy to others and we regularly do this together when entertaining the general public at our Mid Year and End of Year Concerts and other performances, including providing shopping ambiance in areas such as the Mall and Town Basin on occasions.

WYM always welcomes ex-members back to play with us and is a meeting point for a number of university students to catch up on holidays. It is a great way to stay in touch with members.

How many people benefit from your service or offering?

WYM’s active membership roll consists of 203 people. This has grown from approximately 150 members in 2017 to 203 in 2019. Through our concerts, we have attracted audiences of around 200 people.

What, if any, role do volunteers or the community provide in your service or offering?

The WYM committee consists of volunteers who contribute a great deal of time and thought to helping keep WYM activities running. Key roles include conducting, mentoring and managing groups, administrative roles, the Old Library hirarge management, staging and seating set up, website creation and maintenance, newsletters, social media, music library management, and event, gig and concert organising, all of which rely on volunteer efforts across the organisation. For recent fundraising efforts, members have given up time on weekends to harvest and plant garlic. A few members are occasionally called upon for private functions.

Group Reports

Please find for your interest, recent reports from our conductors who run our music groups at WYM.

Youth Choir The Choir enjoyed singing at the WYM mid year concert and is entered into the upcoming Northland Performing Arts Competitions but would like to sing out more. Membership gradually swelled in terms 1 and 2 to around 15 singers including 3 overseas exchange students who returned home at the end of Term 2. Another two have since arrived adding variety and further cultural diversity and keeping the size of our group relatively strong.

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While being mindful not to dilute our standard too much, balancing quality with the need for a group of sufficient size to be sustainable has meant accepting applicants (by audition) who do not or have not taken singing lessons and may not read music. I'm comfortable with this and, for the most part, our better trained singers are ‘pulling’ the others up. It would be wonderful to have some more young men to sing the tenor and bass lines but we're doing pretty well with 2 and 3 part harmony.

Shane Burns

Senior Strings (Brioso Corde) We are still a small group of seven violins, one viola, two cellos and one Double Bass. The members were working together very well toward the Mid-Year Concert. They made up a lovely performance. During the rehearsals, they seemed to enjoy the music and playing together. Senior members, especially Lauren and Quin, show good leadership and help the younger players. Individual members are improving mentally and in performance skill. They are growing. The advanced members participated in the Chamber Music Contest. Two groups played for the Regional Final Contest. One of them, Farr-Out Trio became a National Finalist and won the National Award for the Best Performance of New Zealand Work.

Atsuko Fukuoka

Junior Strings The third term has started off well. Michal Pearse is continuing to assist me with conducting when I am not available and seems to be enjoying the experience. We are going to lose two members who are going to school overseas. I have selected some new music to add to the repertoire and moved some players around to challenge them a bit. Everyone seems to be enjoying the Group.

Felicity Christian

Recorders A small group played very well at the Mid Year Concert.

Yuki Fukuoka

Youth Orchestra Orchestra is in a rebuilding phase this year, with new players in lead violin, clarinet, percussion and trumpet chairs. We are currently exploring original works by Tchaikovsky, Rimsky-Korsakov and Saint-Saens, and an abridged arrangement of Rossini’s William Tell overture.

Attendance has fluctuated widely, from around 20 players at the minimum to approximately 39 players at best. The quality of the players is generally very good and when in full attendance the orchestra produces an excellent sound.

We have been working on the following goals:

● Develop the musical capability of the ensemble, at the same time as encouraging good team spirit between the players (and getting to know each other - since it is quite a different group from last year). Page 59 of 96 152

● Work toward a possible combined concert with Northland Sinfonia. Northland Sinfonia have asked to work with Whangarei Youth Orchestra to form a larger combined ensemble for a concert near the end of the year – tentatively 3rd or 10th November. The programme for such a concert is yet to be confirmed.

Roger McClean

Concert Band Concert Band performed very well on the last concert stage and I was satisfied. For the remainder of the year, I am thinking about organising an End of Year Concert programme with two pieces combined with Cadet Band. I am working towards an open-air performance with the group November 23rd. We are currently increasing our repertoire for this.

Naotake Fukuoka

Cadet Band Cadet Band is going well with steady to maybe slightly increasing numbers and good attendance, despite some clashes with winter sports. The instrument coverage is starting to be much better that we have had in the past, though we could still do with trombones - none at present. I have had a conversation with Naotake about having some combined Concert Band and Cadet Band practices.

Dale Nelson

Explorer Strings Explorer strings has a good number - around 27 at my last count. We are focused on developing towards a number of players having the skills to move into Junior Strings. Some are having private lessons and others this is their only place for learning. It is always a struggle to ensure everyone gets what they need but it is great to see the students making good progress.

Sam Winterton

Explorer Brass We have had a good start to the term. Attendance has been a little down on last term, probably due to colds etc. We have been learning some new pieces and some sessions have been working on breathing and blowing skills. There has been some fantastic progress from the younger members of the group!

Rodney White is keeping the group in order, sorting out music copies, group folders, and instruments which takes a lot of time. Ilse Schreurs has been joining in on Baritone, which has been fantastic. Our goals are to keep encouraging students of all ages to come and have a go. We will continue to add some pieces to our repertoire.

We are continuing to provide free one-on-one tuition to quite a few of the students before and after Explorer Brass. Rodney gives tuition to the younger ones in the group before 4pm, and I take some of the older ones between 5:15 and 6:30pm. Ten minutes of focused attention can really give students a boost!

Matt Watson

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~WindyWinds~ and Explorer Reeds Our performance at the Mid Year Concert went well. We have Whangarei Intermediate School students Fridays 1.30 – 2.45 at WYM. The present roll is 12, including, 3 alto saxophone and 9 clarinets. 22 students have had an opportunity to try clarinet and been given beginning tuition to play some notes and learn some theory, since this class commenced November 2018, until now August 2019. All current attendees are now at different levels and with regular new arrivals, we split into two groups for part of the lesson time.

Short term ~WW~ objectives at present are to have WIS Winds and Strings to perform together at the End of Year WIS Extravaganza Concert, Wednesday evening 20 November. Piece selection and music writing is currently underway and the first combined rehearsals wanted before the end of term three.

I am continuing to create ~WW~ ongoing curriculum and music resources and are a shared resource for the Explorer Reeds group tuition that happens after school on Fridays at WYM.

We are encouraging the ~WW~ students to join Explorer Reeds on a Friday after school and/or when they are up to the Cadet band level, or leave WIS at the end of the year for high school.

Some of the clarinet players also went to the Sistema holiday programme and are continuing there after school one day a week.

Rodney White and Lee Jones

We trust this report supplies the information you require. Please do not hesitate to contact myself, Felicity Christian (Vice President) or the organisation if anything needs clarification.

Yours sincerely,

Jennifer Wordsworth President For Whangarei Youth Music Inc.

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WDC Report for Dyslexia PLUS 2019

Since our last report in 2018, we have offered tutoring for children with dyslexia and/or specific learning difficulties. We offer an assessment which helps parents, teachers and tutors to see the areas in which the child is having difficulties and recommendations on how to help the child.

Our organisation works with families who need support with children who are often quite bright but are failing in the current school system. These children can often talk to get out of trouble but to write down their ideas is so difficult for them. We also work with the schools which the children attend so that they understand these children aren’t being lazy or particularly obnoxious. It’s their way of reacting to their dyslexia. Several of our specialist teachers go into the schools for tutoring one on one, so that we are on the school’s radar if there is anyone else who needs support.

We currently have 28 students, from 26 families, who are in 28 classrooms with 28 teachers. So the pool of people is wide and the ripple effect widens this pool all the time. Students are tutored between once and three times a week, depending on the requirements of the families. Some of the children pick up the necessary strategies quicker than others and want to try the school system by themselves so they stop tutoring for a while or stop altogether. There are always others waiting in the wings. Some of our senior students go on to specialised subject tutors but have been tutored previously for a number of years.

Our services are often promoted by word of mouth, or are found on our website. We are in the process seeking local businesses to financially support some of students. We advertise parents’ evenings in school newsletters and the local papers.

At our Term 1 2019 parents’ evening focussed on how to be the best advocate for your child 29 parents attended, both members and others who were interested learning more. We have organised for children and adults to be on board the R Tucker Thompson for an amazing sail in the harbour. One of our students is actually a volunteer on board. We ran one sausage sizzle with proceeds towards those who don’t have sufficient funds to have their child assessed.

When we have a sausage sizzle, we often find people have had problems with dyslexia and they are so pleased that there are still people who are out there to support people like them. I have just begun working with a student whose Mum had tutoring when she was a girl. We are still so important to those who need support, unfortunately. Unfortunately, because it’s an area that should have been addressed by the Ministry of Education.

The only change we have made over the year in running our organisation is to have more parents on our committee. These new parents have made a huge impact, because they are parents. They are keen to talk to other parents and for other parents to know that they aren’t alone. Such an important thing.

The office administrator sends out information packs to parents as they request them. The parents fill these in and return them to the office. The office administrator sends this information to our assessor who makes a date for the assessment to take place. This may be take from 6 – 8 weeks. Once the assessment has taken place, the assessor provides three 3 reports; one for the parents, one for the family to pass on to the school and one to give to a tutor if the family decides to go ahead with tutoring. The assessor also spends time with the parent to ensure that they understand what the report actually means.

We have a treasurer who oversees the operating costs we incur and reports to the committee at our monthly meetings. We have tagged monies from grants and donations for expenses such as rent.

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We would not survive if it weren’t for our volunteers. They run the office, the parents’ evenings, the sausage sizzles, the committee and apply for grants to name but a few. We, like many not-for-profit organisations in New Zealand, couldn’t continue without the solid base of our volunteers.

It has been shown in the judicial system that more than half of the prisoners in jail are dyslexic. We are here to do our bit to be the service at the top of the hill instead of the ambulance at the bottom.

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Page 65 of 96 Consolidated

2018 Educator Year Measure Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Northland 2018 New Clients 75 1 0 1 6 5 13 3 10 10 12 6 8 Northland 2018 Existing Clients 611 612 612 613 619 624 637 640 650 660 672 678 Northland 2018 Clients Contacted 502 9 36 13 43 62 48 61 57 48 52 35 38 Northland 2018 Annual Caseload Northland 2018 Registered Clients 612 612 613 619 624 637 640 650 660 672 678 686 Northland 2018 Actual Hours 1240 0 0 128 128 96 120 128 128 128 128 128 128 Northland 2018 Support Hours Northland 2018 Support % Northland 2018 Public Awareness Hours Northland 2018 Public Awareness % Northland 2018 Administration Hours Northland 2018 Administration % Northland 2018 Professional Development Hours Northland 2018 Professional Development % Northland 2018 Accounted Hours Northland 2018 UnAccounted Hours 1240 0 0 128 128 96 120 128 128 128 128 128 128 Northland 2018 UnAccounted Hours % Northland 2018 Lieu Hours accrued Northland 2018 Mileage Northland 2018 Total % Northland 2018 158 Northland 2018 Northland 2018 AGE & GENDER Northland 2018 Male 0-5 4000011010100 Northland 2018 Female 0-5 2000000002000 Northland 2018 Total Northland 2018 Male 6-15 7000122011000 Northland 2018 Female 6-15 14 0 0 0 2 3 3 0 2 1 1 2 0 Northland 2018 Total Northland 2018 Male 16-24 8002001002210 Northland 2018 Female 16-24 21004241031312 Northland 2018 Total Northland 2018 Male Adult 20000022132424 Northland 2018 Female Adult 22000522211306 Northland 2018 Total Northland 2018 Male 65+ 4000010010200 Northland 2018 Female 65+ 7000011210200 Northland 2018 Total Northland 2018 Northland 2018 TOTAL MALE Northland 2018 TOTAL FEMALE Northland 2018 Northland 2018 ETHNICITY Northland 2018 Male European/Nzers 15 0 0 0 0 0 2 0 3 4 5 1 0 Northland 2018 Female European/Nzers 30 0 0 4 4 3 1 0 5 2 5 1 5

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Northland 2018 Male Maori 28002164140424 Northland 2018 Female Maori 29000565302413 Northland 2018 Male Pacific Islander 0000000000000 Northland 2018 Female Pacific Islander 4000010111000 Northland 2018 Male Other 1000000001000 Northland 2018 Female Other 2000001000010 Northland 2018 TOTAL Northland 2018 Northland 2018 CONTACTS MADE Northland 2018 Face to Face 100 1 0 3 6 6 9 6 12 12 19 10 16 Northland 2018 Telephone 277 3 22 4 27 40 32 30 30 28 26 20 15 Northland 2018 email, mail or fax 127 5 14 6 10 18 7 25 15 8 7 5 7 Northland 2018 TOTAL Client Contact & Location Northland 2018 Northland 2018 SUPPORT Northland 2018 Provided information about Northland 2018 Epilepsy 0 0 0 0 0 0 0 0 0 0 0 0 0 Northland 2018 Medication 0 0 0 0 0 0 0 0 0 0 0 0 0 Northland 2018 Living with epilepsy 0000000000000 Northland 2018 Education Matters 0000000000000 Northland 2018 Employment 0000000000000 Northland 2018 Brochures 1070 0 0 20 29 16 63 90 130 242 320 100 60 Northland 2018 TOTAL Support Through Information 159 Northland 2018 Northland 2018 Represented clients to Northland 2018 Health Professional 5001010101100 Northland 2018 Social Services 5000101100101 Northland 2018 School 6000003010002 Northland 2018 Employer 4000200011000 Northland 2018 Other 0000000000000 Northland 2018 Support Groups # Sessions 9001101111111 Northland 2018 Support Groups # people 42 0 0 2 2 0 4 5 6 5 6 6 6 Northland 2018 TOTAL Support By Representation Northland 2018 Northland 2018 PUBLIC AWARENESS Northland 2018 Information Sent/Contact made Northland 2018 Health or disability # talks 7000110011111 Northland 2018 Health or disability # people 178 0 0 0 3 22 0 0 5 40 8 50 50 Northland 2018 Maori community org # talks 0000000000000 Northland 2018 Maori community org # people 0000000000000 Northland 2018 School, pupils/teachers # talks 10 0 0 0 1 1 2 0 2 4 0 0 0 Northland 2018 School, pupils/teachers # people 169 0 0 0 28 10 80 0 14 37 0 0 0 Northland 2018 Tertiary Students # talks 0000000000000 Northland 2018 Tertiary Students # people 0000000000000 Northland 2018 Job Placement Agency # talks 0000000000000 Northland 2018 Job Placement Agency # people 0000000000000 Northland 2018 Workplace # talks 1000000001000 Northland 2018 Workplace # people 12 0 0 0 0 0 0 0 0 12 0 0 0

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Northland 2018 Service Clubs # talks 0000000000000 Northland 2018 Service Clubs # people 0000000000000 Northland 2018 Donor organisations # talks 0000000000000 Northland 2018 Donor orgnasiations # people 0000000000000 Northland 2018 ENZ organised meeting # talks 0000000000000 Northland 2018 ENZ organised meeting # people 0 0 0 0 0 0 0 0 0 0 0 0 0 Northland 2018 Static Display # 10000000001522 Northland 2018 Public Media Feature # 4000101110000 Northland 2018 Total Presentations (TALKS only) 18 0 0 0 2 2 2 0 3 6 1 1 1 Northland 2018 Total People 359 0 0 0 31 32 80 0 19 89 8 50 50 160

Page 68 of 96 Field officer monthly report 2019

Educator Measure Total Jan Feb Mar Apr May Jun Jul Aug Northland Contracted hours per week 32 32 32 32 Northland Actual hours 1066 152 130 128 128 128 128 136 136 Northland Annual leave 0 0 Northland Sick leave/other 19 0 4days 8 11 NorthlandFace-to-face 133915111221221429 Northland Phone 240 27 25 15 11 48 48 36 30 Northland Email, mail or fax 42 0 0 0 3 14 10 7 8 Northland Brochures 1223 90 195 185 114 237 285 57 60 NorthlandMale 0-5 00000000 NorthlandFemale 0-5 00000000 NorthlandMale 6-15 12101013 NorthlandFemale 6-15 02113022 NorthlandMale 16-24 01011200 161 NorthlandFemale 16-24 20100032 NorthlandMale Adult 52333311 NorthlandFemale Adult 56322504 NorthlandMale 65+ 01110101 NorthlandFemale 65+ 01110102 NorthlandMale European/Nzers 21124311 NorthlandFemale European/Nzers 454255210 NorthlandMale Maori 1644320314 NorthlandFemale Maori 1334230130 NorthlandMale Pacific Islander 000000000 NorthlandFemale Pacific Islander 000000000 NorthlandMale Other 01101000 NorthlandFemale Other 00000000 Northland Existing Clients 747 752 757 711 721 721 727 Northland New clients - self referral 0 1 302003 Northland New clients - family referral 3 0 013130 NorthlandNew clients - health referral 64213140

Page 69 of 96 Northland New clients - education referral 0 1 002001 Northland New clients - agency referral 2 0 010000 Northland Deregistered clients 0 0 000001 Northland Total clients 686 752 757 711 721 723 728 731 NorthlandHealth Professional 300200010 NorthlandSocial Services 100000100 NorthlandSchool 1000201124 NorthlandEmployer 200000200 NorthlandOther 600002400 NorthlandSupport Groups # Sessions 811111111 NorthlandSupport Groups # people 4034657636 Northland Face-to-face 3392 54 50 164 41 210 563 94 2216 Northland Phone 248 27 25 15 11 35 35 30 70 Northland Email, mail or fax 172 14 12 12 8 20 22 14 70 Northland Brochures 1444 150 195 185 114 237 285 80 198 NorthlandNewsletters distributed 000000000 162 Northland Articles, ads, in newsletters (other orgs), n 511000111 NorthlandRadio, TV ads, interviews 000000000 NorthlandENZ organised meeting # talks 700004300 NorthlandENZ organised meeting # people 500003200 NorthlandHealth or disability # talks 610001031 Northland Health or disability # people 54 5 0 0 0 6 0 29 14 NorthlandMaori community org # talks 210001000 Northland Maori community org # people 29 22 0 0 0 7 0 0 0 NorthlandSchool, pupils/teachers # talks 801112102 Northland School, pupils/teachers # people 227 0 7 75 11 9 85 0 40 NorthlandTertiary Students # talks 100000100 Northland Tertiary Students # people 12 0 0 0 0 0 12 0 0 NorthlandJob Placement Agency # talks 000000000 NorthlandJob Placement Agency # people 000000000 NorthlandWorkplace # talks 301000200 Northland Workplace # people 21 0 7 0 0 0 14 0 0 NorthlandService Clubs # talks 000000000

Page 70 of 96 NorthlandService Clubs # people 000000000 NorthlandDonor organisations # talks 000000000 NorthlandDonor orgnasiations # people 000000000 NorthlandExpos held 200000101 NorthlandExpo contacts 000000000 Northland Static Display # 2 0 0 001001 NorthlandTotal Presentations (TALKS only)2722118733 Northland Total People 181 27 14 75 11 25 0 29 0 NorthlandTraining received # 5 1121 163

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ROOM 6 OMB – NORTHLAND MS SOCIETY TENANT REPORT

ENTITY STRUCTURE: The Northland Multiple Sclerosis (MS) Society is an incorporated society registered with the Charities Commission. A part time administrator is employed and responsible for operating the central office. A part time Field Worker is employed to visit members of the Society.

SERVICES OFFERED: We provide support to all those living with MS within the Northland region. Our membership currently stands at 116 although we do provide support to many others with MS, those who have not joined the Northland MS Society and the newly diagnosed. We aim to keep patients living in their own homes for longer and to enable them to participate within their own community.

WHAT WE PROVIDE TO MAKE A DIFFERENCE; Up to date knowledge of MS and it’s management, brochures and information on MS, advocacy services and referrals to appropriate agencies including other health professionals. Liaison with other services such as home-based care providers, community health services, and Income support to co-ordinate client needs. Our support is also provided to patient’s partners, carers, family members and friends. We provide social contact and support for people with MS, usually in a group setting. Currently we offer a free weekly MS exercise class, free games of ten pin bowling, and a coffee support group is held once a month. In April 2019 we arranged for Dr. Nicole McGrath to talk on MS., this was held in the OMB and was well received.

UTILISATION OF OUR SERVICES: The central office based in the Old Municipal Building is the main contact point for all our patients and easily accessible for patients family members and the general public for information on MS. Regular newsletters and updates on information and the latest research developments are sent from here, committee meetings held, and it is the place our patients contact or visit when support or advice is required. We cover a wide demographic area from Wellsford to Cape Reianga – coast to coast; the Society Field Worker travels these areas to conduct one to one visits with clients in their own homes.

RESOURCES: As with any charitable organisation it is an ongoing struggle to obtain sufficient funding. Aside from our annual street appeal, we undertake other small fundraising ventures (raffles) but with the varying levels of disability among our members it is very difficult to find sufficient volunteers to assist. Our main source of funding comes from Grants, however with the ever increasing number of registered charities; the amount available becomes smaller each year. Our funding priorities are for patient welfare, operational costs including staff wages. We have greatly appreciated the WDC rent concession for a NPO providing services back to the community, and with careful management of power usage for our uninsulated room (where temperatures range between freezing and sweltering) we have so far managed to keep the monthly expenses well within the estimate figure allowed for. Our financial management is sound, and we keep a contingency fund set aside to cover any unexpected event.

LOOKING AHEAD: The Society shall continue to offer the current range and level of services provided. This has proved successful in meeting the needs for those living with the incurable disease known as MS.

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Performance Measures of WINGS Inc 2018-2019 (Women’s International Newcomers’ Group Social)

WHAT Services Offered • Monthly Meetings: first Wednesday of the month at the Whangarei Women's Club, with guest speakers, cultural evenings, announcements, food and fun • Friday Coffee: 10:00am currently at the Riverside Cafe in the Town Basin – conversation & friendship • Thursday Coffee: 10:30am at Essence Café. • Book Club fortnightly at the Library • Restaurant Dining monthly • Events Committee creating events for the calendar year Events x Pamper Day Fundraiser x International Families Day x International Women’s Day – Loop Walk x Raffle Fundraiser x Quiz Night - Fundraiser x Visit to Native bird recovery centre x Visit to Puawaitanga Marae x Visit to Quarry Gardens x Visit to Olive Grove x Visit to Waipu Museum x Spring Supper Safari x WINGS at Library’s Big Day In x Keep Whangarei Beautiful – Litter Clean up around Town Basin x Celebration Picnic on WINGS 12th Anniversary x Race Relations Day x Indian and African Cooking Class x Film Evening x Cocktail Party x Fun with Flowers x Treasure Hunt at Quarry Gardens x Trip to Matakana x Loop Walk – Town Basin x Planetarium x Matakohe Island (Limestone Island) x Devonshire Cream tea x Afternoon tea and social

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x Beach Day x Multilingual and international Cuisine night x Glass Jewellery workshop x Christmas Craft Morning Success We generally get about 20 people per regular event. Hundreds attended Pamper Day and participated in the Raffle Fundraiser

The raffle raised over $9 000

We have over 580 subscribed members and an increase in paid membership to 56 Changes Both subscribed and paid membership continue to increase. WHO Supported sector Newcomers to Whangarei, from other countries and other parts of New Zealand. Our mission statement is:

WINGS is a friendship network where we exchange traditions and knowledge, share settlement issues, build connections and create a sense of belonging in our community. Utilisation of WINGS We have over 580 subscribed members who receive our monthly newsletter and 56 paid members.

Type of event Average pa Monthly Meetings Number of meetings 11 410 Average attendance 40

Events, including weekly coffee mornings, monthly restaurant nights, craft days, Planetarium visit, Marae visits, Beach Day, visit to the native bird recovery centre, Theatre evenings, day trips, etc. Average number of events per year 135 Average Attendees 18 2430

Total attendance per annum (approx.) 2840

A measure of success is that WINGS is not static. We welcome new members monthly while some existing members move on to other activities and may only come back for special events. Most stay on the mailing list and continue to act as ambassadors for the group.

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HOW Promotion WINGS has extensive social media exposure

• Word of Mouth •Website https://www.wingsnz.org.nz/ •Facebook https://www.facebook.com/wingswhangarei/ •YouTube https://www.youtube.com/channel/UCglwnnfCgOAHo-aAYnZLqrw • Monthly Newsletter to subscribers • Occasional adverts and articles in local press • Billboards promoting fundraisers • Pamphlets and business cards • Close relationship with Multicultural Whangarei and Citizens’ Advice Bureau Resources WINGS mans an office at 71 Bank Street, run by a paid coordinator and volunteers. A paid media and database administrator manages WINGS social media.

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WINGS does extensive fundraising through Pamper Day, Raffles and other fundraising. WINGS seeks funding from philanthropic organisations.

See the Events section, above Changes None Collaboration WINGS has a close relationship with Multicultural Whangarei, Citizens’ Advice Bureau, English Language Partners.

WINGS supports and participate in Pacifica

WINGS organises groups to visit the Planetarium Funding • Other fundraising raised $1,640 • Lotteries granted $ 15 000 global donations for salaries and operating costs • Northland Foundation granted $ 3,000 for services around database and website updating • Foundation North granted $11, 600 for operating costs • COGS granted $5000 for operating costs. LOOKING AHEAD WINGS aims to continue on the path it has been successfully following. Our aim is to fulfil our mission statement:

WINGS is a friendship network where we exchange traditions and knowledge, share settlement issues, build connections and create a sense of belonging in our community.

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4.3 Operational Report – Community Group

Meeting: Community Development Committee Date of meeting: 18 December 2019 Reporting officer: Sandra Boardman – General Manager Community

1 Purpose

To provide an overview of work occurring in the current financial year, across functions that the Community Development Committee has oversight responsibility for.

2 Recommendation

That the Community Development Committee notes the operational report for November 2019

3 Background

This report provides a brief overview of some of the operational highlights for the month of November 2019 and provides further comment on future activities planned for the remaining financial year.

4 Discussion

The decisions or matters of this Agenda do not trigger the significance criteria outlined in Council’s Significance and Engagement Policy, and the public will be informed via Agenda publication on the website.

5 Significance and engagement Operational Report for the month of November 2019

190

191

December Operational Report Community Group (November-December 2019 Activities)

1. Civil Defence Emergency Management (CDEM)

1.1 National CDEM

The National Emergency Management Agency (NEMA) was formed on 1 December 2019. NEMA are an autonomous Departmental Agency with its own Chief Executive, hosted by the Department of the Prime Minister and Cabinet. NEMA will assume all of the current responsibilities of the Ministry of Civil Defence & Emergency Management under the Civil Defence Emergency Management Act 2002 and National Civil Defence Emergency Management Plan 2015. Carolyn Schwalger has been appointed as the interim Chief Executive and the current Director Sarah Stuart-Black will continue as Director and as Deputy CE.

1.2 Northland CDEM Group The Northland Civil Defence Emergency Management (CDEM) Group and the Northland Coordinating Executive Group (CEG) met for their last meetings of 2019 on Monday 25 November. A new CEG Chair was appointed, Tony Phipps, Group Manager Community Service, Community Resilience NRC. The Whangarei District Council representative remains Sandra Boardman, Group Manager Community, who was also appointed Deputy Chair. The Whangarei District Council representative on the Northland CDEM Groups is Her Worship the Mayor, Sheryl Mai, with alternate Councillor Nicholas Connop. The minutes and an overview of the Northland CDEM Group meeting are covered in a separate agenda item. Representatives from the Northland CDEM Group presented an Introduction to Northland CDEM to the new Whangarei District Council councillors. An information booklet on the role of an elected member during and after an emergency was also handed out. The Northland Welfare Coordination Group held their last meeting of 2019 on Friday 8 November. Topics included discussing the process of Needs Assessments in an emergency and an update from Oranga Tamariki, Northland District Health Board, Northland Rural Support Trust and Northland Civil Defence on their progress in developing their regional welfare arrangements for an emergency. The Ministry of Business, Innovation and Employment (MBIE) and the Northland CDEM Recovery Manager held a workshop with the four Northland councils' building teams and CDEM staff, to look at further arrangements for temporary and long term accommodation after an emergency in their areas. MBIE are putting together a temporary accommodation plan for Northland. Northland Group Controllers and Duty Officers had their last professional development training of the year. The topic covered was the role and activation of International Search and Rescue teams and the Civil Defence role as the Local Emergency Management Authority (LEMA). A presentation was delivered at the annual Northland Harbour Wardens meeting in Paihia, which provided an update on the national changes, tsunami preparedness and the Northland CDEM Group hazard alerting tools. The Northland CDEM staff attended a table top GIS exercise to practice using the Northland GIS Operational Viewer. The scenario was based on a dam breach, the team used the tool to map flooding, civil defence centre locations, road blocks and developed a briefing of the situation within the viewer. Further work will be done with the tool to enhance its current capability.

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1.3 Whangarei District CDEM Activities An Emergency Operations Centre (EOC) Technology Asset Management Plan 2020 - 2029 has been completed to ensure the technology used in the council EOC is kept up to date and fit for purpose. The plan will assist in forecasting budget requirements of the Annual and Long Term Plans. The council Public Information Managers met for their bi-monthly meeting, the numbers in this group are growing to include several public information and comms staff from outside the council. New group participants include Northland CDEM, the Department of Conservation and Kaipara District Council. The group would like to invite comms staff from other partner agencies to grow the network and relationships. The council Cemeteries team held the next workshop to look at a mass fatality plan. Public Health officers and the NZ Police attended the meeting to input their arrangements into the big picture, which will enable the Cemeteries staff to understand what arrangements they will need to plan for. Tsunami brochures' have been provided to the Summer Safe Car Parks team to distribute in coastal carpark locations over the summer months. This also compliments the Freedom Camper information packs which also contain information on tsunami.

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2. Customer Services

2.1 Service Centres The Service Centres continue to respond to our Customers on a range of issues including building consents and compliance, real estate queries and problems with neighbours. This is the first report where we have separated our frontline activities. The green and black lines break down visitors to our Forum North Service Centre into two distinct categories;

 Black line - Customers requiring service from our front desk only– perhaps for a recycling bin or an over 70s parking permit. These visits are usually quick and transactional.  Green line - Customers requiring assistance from a Customer Services Representative – maybe to conduct a property search or to lodge a building consent. This is generally a longer and more detailed visit. Please note: Data collection for every reception visit is new, hence no historical data. The trend line on the graph below shows historical data which demonstrates steady growth in general activity over recent years.

A large percentage of the work we do in the Service Centres team is receiving, vetting and loading Building Consent applications. We have recently introduced more agents to our online consents process and the graph below shows the volume of paper consent applications vs online.

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2.2 Contact Centre Contact Centre activity has been steady for the last few months. The high call volume in November demonstrates the immediate impact a new initiative has; in this case the blue bin launch at the beginning of November. Another contributing factor to a higher call average is rates payment day in August and November. Jasmine, our Cadet, started with us in October. Jasmine began her cadetship observing at the front counter and is now getting experience in how to load service requests with the Contact Centre team.

2.3 i-SITE Visitor Information Centre & Te Manawa the Hub

Visitor numbers to the i-SITE were 5,083 compared to 6,218 last October, down by 18.3%. Net booking revenue was down by 63.4%, from $2,776 to $1,016. Net retail revenue was $3,899 compared to $5,063, in October 2018, a 23% decrease.

The Hub visitor numbers were up by 15.9%,11,876 compared to 10,248 last October. Bookings were down 36.8%, $2,675 compared to $4,231. Net retail revenue was up 56.1%, $2,389 compared to $1,530 last October.

DOC Initiative

The i-SITE is trialling a partnership with the Department of Conservation from December – April. DOC premises have no customer-friendly spaces, so we have enabled DOC to display information and provide a self service kiosk for bookings at the Tarewa i-SITE. This Licence to Occupy agreement will be reviewed at the end of April.

Customer Radar Customer Radar stats are still at 100% (rating of 5/5 for every customer who has provided feedback) 2.4 Claphams National Clock Museum October 2019 Visitor numbers to the museum were 3125 in October, down 7% from 3372 the previous October. Admissions into the museum at 718 were down 6% from last October and admission revenue at $3932 was down 8%. Retail at $1494 was up 20%. Auckland remained our largest market, accounting for 33% of our visitors this month, up from 25% in September. Overall 61% of our visitors were domestic. Australia provided the highest percentage of international visitors at 14% of total visitor numbers. The majority of visitors in October were couples and small groups of adults, with 95 “2 for 1” adult admissions ($10 for 2 people) and 132 full adult admissions ($10 pp) sold. A further 132 visitors entered the museum on senior, adult group, or adult student tickets ($8 pp). We have begun the process of evaluating exhibits for possible deaccessioning i.e. formally removing them from our collection register. This is not only good museum practice, but it has

Page 4 of 14 195 become increasingly urgent as our storage and display space has progressively filled to capacity. Ultimately, this will facilitate the staging of temporary exhibitions, reinvigorating the museum and attracting repeat visitors. Claphams are partnering with Kiwi North over the summer months with a reciprocal 20% discount promotion. So an entry receipt from one museum will entitle the bearer to 20% discount at the other.

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3. Library 3.1 Events The final Heritage Talk for this year was well received and the talks will resume in March 2020 with Dale Van Engelen and Mick Kelly‘s talk titled The Old Puhipuhi Mercury Mine. The talk will look at the topic from the dual perspectives of Pakeha men and Maori women. Organisation of these and all the talk series is done by library staff who always go the extra mile to make ensure their success. The final two talks in the Spring Into Summer series attracted capacity audiences with Kim Westerkov’s presentation moved to Forum North as the May Bain room is proving too small for the numbers attending these talks

Kamo Christmas Parade It is a number of years since the library participated in the Kamo Christmas Parade so this year staff spent a significant amount of time and effort to represent the library by featuring the mobile library and using the theme Disney’s Toy Story.

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3.2 Facts and Figures Door Counts An average of 1,354 visits per day were recorded during November with a total of 40,627 to all libraries of which 32,122 were to Central.

Visitors to Libraries by Month 50,000

45,000

40,000

35,000

30,000

25,000

20,000

15,000

10,000

5,000

0 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19

Central Kamo Mobile Onerahi Tikipunga Total Doorcount

Items Borrowed A total of 59,527 items were borrowed from all libraries which is an average of 1,984 per day and 1.5 items per visit.

Libraries Issues 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19

Central Kamo Onerahi Tikipunga Mobile eBooks Total Issues

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4. Community Development 4.1 Community Funding

Community Halls Hui District community hall committees were hosted by the CD team at our first “community halls hui”. The hui originated from conversations with committee members and observations on the similarities and differences between halls. The aim of the hui was to create opportunity for committee members to share experiences and begin to problem solve together through a community led approach. 30 people attended, representing 17 of our 30 community-owned halls, feedback has been positive. The group worked through a SWOT analysis exercise and we facilitated a positive conversation. The following were the most supported themes the group will consider over the next 12+ months: • Fundraising tips and tricks • Insurance (+ heritage status) • Coordination between halls – communication on events, sharing marketing, risk management/information sharing (including looking at establishing an information portal) • Community engagement • Diversity (e.g. local hapu/marae, youth, migrant groups) Funding Rounds The next funding rounds are the Creative Communities Scheme (closing 20 February) and the Community Fund (closing 2 March). Application forms and funding guides are available at www.wdc.govt.nz/funding.

4.2 Community Property

4.2.1 Pensioner Housing Pensioner Housing - Figures at 31 October 2019

 Five units are vacant  Two are under refurbishment, one requires structural repairs and two have tenants selected  One new tenant moved in this month  There are currently 31 applicants on the housing register, 22 waiting for a one bedroom unit and nine couples waiting for a two bedroom unit 4.2.2 Community Buildings Old Municipal Building (OMB)/Civic Building Contractors continue to secure the Old Municipal Building. Propping, removal of tiles and demolition of fire damaged areas are nearly complete. Engineers, architects and staff have held a number of walk throughs to begin scoping of the restoration work. All tenants are now in temproary premises with all but one being located in the Civic Arcade, upstairs offices. Citizens Advice bureau have relocated to 69 Bank St; to be closer to the Court and OMB site.

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Timelines & Tasks

This side of Christmas (tbc from planned meetings in November)

 Meetings on-going with “Scope of Works” with insurers  A Fire Safety Report which is the next big step as that will determine materials and accessibility compliance issues, freedom of action and constraints.  Repair Scope of Works determined.  Potential requirement for tender process due to value of works for contract  Project Managers appointment After Christmas

 Determination of Future Use/Purpose/Occupancy – Elected Member discussion  Determination of practical additional works if required e.g. accessibility ramps, lifts, exits.  Development of design with appointed Architects; this would potentially break the project into two packages a. Refurbishment and b. Upgrades subject to Council’s decisions around future use.  Then start of tender development for works  Then final detailed design  Award of Contract ideally with local contractors and suppliers noting OMB history  Commencement of works It is worth noting that Loss Adjusters comment immediately post incidents suggested a minimum of 6 months to year long process. 4.3 Community Safety

CitySafe Antisocial Behaviour - Total 120 Nov-18 Dec-18 100 Jan-19 Feb-19 80 Mar-19 60 Apr-19 May-19 40 Jun-19 20 Jul-19 Aug-19 0 Sep-19 Breach of Breach of Damage Dishonesty Disorder – Disorder – Disorder – Disorder – Disorder – Disorder – Drugs Drunks Gangs Oct-19 Liquor Ban One Way General Assault Domestic Fighting Public Vomit Door Violence Urination

Preparation is in place for the ‘Summer Safe’ Carpark Programme, marking 10th year of operation with ambassadors at the 8 high-risk carpark destinations at Whale Bay, Whangarei Otuihau Falls, A

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H Reed, Parihaka, Abbey Caves, Ocean Beach, Ruakaka and Waipu Cove, commencing weekend and Statutory Holidays (when able) from the 14th December 2019 until Easter Monday. This year, we will be including roving patrols in the carparks surrounding the Hatea Loop in the Town Basin.

4.4 Advisory Groups

Disability Advisory Group (DAG)

Urban Design Guidelines Alicia Lawrie; Strategic Urban Designer spoke to the group about her work on the Urban Design Guidelines. The guidelines will include universal design principles to promote an urban environment accessible to as many people as possible to work, live and play in. DAG members are keen to be updated on the guidelines as they progress.

Regional Disability Strategy At the request of the Chief Executive on behalf of the CE Forum, DAG were asked for initial feedback to the idea of having a Regional Disability Strategy for Northland. The response was positive with further information requested. Critical to ensure success is for this to be done in partnership with the disability community.

Car Park to Park project Changes to the final design has resulted in an area of the park (terraced lawns facing the river) not being fully accessible. The group accepted the explanation from the project team of why it was not able to be made fully accessible. Members requested that green space surfacing e.g. the Great Lawn space be suitable for wheelchair users (including electric wheelchairs). DAG were not informed of the changes, since the first initial consultation last year, where the original design had access to the lower terrace. This resulted in an agreement to request regular updates from project teams and to have these recorded. The group would like infrastructure projects to have accessibility/universal design elements built into project planning so that they considered at the brief stage not as an afterthought.

Emergency evacuation

There is a pushback from the disability community about the global question and in some cases approach of leaving disabled people in the building to await firefighters rescue. Would like to encourage buildings to have two accessible emergency exits and promote the use of evac (evacuation) chairs.

Positive Ageing Advisory Group (PAAG) The group are preparing a verbal submission for the District Plan hearing focused on supporting flexible and affordable living options for older adults in Whangarei. The PAAG had Transport Project Officers, Anita Child and Dean Mitchell from NRC at the monthly meeting on Friday 11 Nov to discuss changes to the local transport system and their Bee Cards. A key focus into the New Year is consideration of a local strategy for older people in Whangarei. Friendship Benches Whangarei Communities are set to welcome their first two public Friendship Benches at an open to the public blessing held in the gardens on Saturday 30 November 2019, 10 am. The Northland Indian Association Inc (NIAI) have proudly donated these two Friendship Benches to the Community in partnership with PAAG and WDC Parks Department.

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The idea is aimed at combating Social Isolation amongst our communities an issue raised by senior members of the NIAI and the WDCs PAAG earlier in the year. Board members of the NIAI were keen to support PAAG as social isolation can occur within settling ethnic groups. People can share the seats with others open to chat, listen, share stories and make friends. The concept was trialled favourably at the Library on the International Day of Older Adults. Rest Home Olympics Over 15 Rest Homes predominately from Whangarei took part in the annual Rest Home Olympics on Friday 15 November 2019 at the ASB Kensington Stadium. This is a strong partnership between local rest home staff, carers, NorthTec, Northland Parafed, Radius Care staff, WDC’s PAAG members and the Community Development team. The Rest Home Olympics has been running annually for over a decade. It provides a fantastic outing for people from all over the district in homes or care to connect with others in a safe and accessible space. It helps to increase social interactions, encourages residents to participate in fun active games and is overall great for their wellbeing. The PAAG is working on ways to encourage and enable older adults to participate in the community more. The winning team; Potter Panthers from Radius Potter Home walked away with a brand-new wheelchair sponsored by Chubro, “Love It Here” re-usable bags, a trophy to treasure.

Youth Advisory Group (YAG)

Youth Advisory Group did not hold a November meeting due to end of year examinations, the next meeting is scheduled for the 4th of December 2019. The campaign for new Youth Advisory Group members runs from December 2019 through to the 14th of February 2020. We will recruit 4 new members to join the group.

4.5 Community Led Projects Kamo A select group of local mural artists met with Kamo Inc. chair to discuss organising a mini mural festival in Kamo for next year.

The first mural (Moa next to Kamo Library) damaged three years ago has now been restored.

Tikipunga A Community Led Project (CLP) meeting was held 4th November 2019. The first cut of the project plan and proposal has been created. A new additional item has been raised – a “communal centre” for Tikipunga.

Potter Park children’s playground will now get a toilet block at the request of the community.

Maungatapere Five lead group members had a stall at the Maungatapere Primary School Agricultural Day. The purpose was to raise awareness of CLP, share progress completed by the group and gain feedback on the ideas presented with a different target market to the last consultation. The Maungatapere Community Noticeboard sponsored by Guyco is now installed at the G.A.S station. The group is gearing up for one last form of face to face consultation at the Maungatapere Christmas Markets before the end of the year.

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Raumanga At the monthly community hui in October, 12 community members started working on the structure of the CLP group. They decided to have roles for minute taking and communications and agreed that facilitation should remain a rotating role. The group decided not to appoint a chairperson or treasurer but are conscious that there will likely be a need to appoint these roles in the near future. A key idea that emerged from the hui was developing Raumanga’s “story of place.” The group plan to work on a couple of ideas relating to this theme and are interested in inviting key residents, as well as keepers of local knowledge, to contribute to the kaupapa. The last hui of the year will be held on Thursday the 28th November 2019 with the group reconvening in January 2020. Waipu The community have decided against holding a second CLP meeting this year and will instead meet in February 2020 (date yet to be confirmed). Kai Ora The “Kai Ora Fund” which WDC supports has been awarded with the Commendation for Inclusive Growth at the Economic Development New Zealand 2019 Best Practice Awards. “The Kai Ora initiative has been recognised for its inclusive approach to the provision of sustainable, fresh and healthy food-produce to those communities within Northland that are suffering from higher deprivation,” said Pam Ford, chair of Economic Development New Zealand (EDNZ), at the gala awards dinner in Blenheim. “The initiative has been community-led and driven; a prerequisite for good practice inclusive growth. The high level of community collaboration forged as a result of the initiative, and its focus on sustainability, impressed members of the awards panel who wished to showcase it as an exemplar of its kind.” The partners are in the process of planning for the next funding round.

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5. Venues and Events 5.1 Major Events Tuia 250 Whangarei District Council in collaboration with Hihiaua Cultural Centre Trust coordinated the delivery of TUIA 250. The event commenced with a haka performed by 350 tamariki at Kaiwaka Point in Onerahi on Friday 1 November. This was followed by the official haka pōwhiri on 2 November 2019 at Hihiaua Peninsula. The haka pōwhiri drew a large crowd of locals and visitors, the stirring pōwhiri was followed a day of free activities for the community, Canopy Night Market food vendors and performances by talented artists such as Ardijah, Troy Kingi and Kawiti Waetford. A successful joint funding grant from the Ministry of Culture and Heritage funded the entire event and provided both Whangarei District Council and Hihiaua Cultural Centre Trust with a number of legacy items including equipment, memorable video, drone and photography footage. The following feedback was received from Kaumatua Taipari Munro (as seen in the picture): “May I say I was very pleased with how the organisation for the powhiri went and the hospitality provided by the kaupapa to visitors and locals alike. I believe there was food for everyone. The mana of Whangarei as a place where manuhiri are received with dignity, honor and respect still holds in very good stead.”

2021 ICC Women’s Cricket World Cup In late September 2019, Council submitted a bid to host the 2021 ICC Women’s Cricket World Cup, unfortunately our bid was unsuccessful due to the cost of transport, logistics and infrastructure required, not the monetary investment that Council offered.

5.2 Forum North November was an incredibly busy month at Forum North with 28 different events held over 22 days. The month kicked off with the successful Westpac Business Awards, closely followed by the Vegan Expo all in the same weekend. In addition, Forum North hosted the St John’s Ambulance’s three- day conference, Whangarei Film Societies Christmas party and the Libraries popular talk series; Adventures in Photography. There were four sold out shows in the Theatre; Bee Gees Night Fever; An Invitation with Shaan, Luke and Kawiti; Burlesque Beauties and WADPA’s Centre Stage. Planned annual cleaning and maintenance is about to commence including the steam cleaning of all carpets, theatre and Expo Hall seats. Budgeted capital expenditure is well underway, including the purchase of a Grand MA3 on PC Port Node to enable lighting programmes to run off a touch screen laptop. Community groups will greatly benefit from this purchase which will allow them to run their own pre-programmed lighting show at a minimal cost

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5.3 Marketing and Events Significant District wide marketing has occurred over the past month with the promotion of Council organised events such as TUIA 250, Kamo Shared Pathway Opening, Whangarei Christmas Festival, Whangarei Lions Fireworks Spectacular and next year’s SIX60 concert. The new EVANZ Venue Hire Agreement (Industry Standard) has been implemented at both Forum North and Semenoff Stadium. This standard Venue Hire Agreement includes up to date venue and legislative requirements and will ensure consistency across both venues in line with other venues throughout the country. Our Venue marketing support form has been updated, this offers Hirers of public events the opportunity to cost effectively promote and maximise attendance at their event. In addition, venue advertising was included in the 2020 Whangarei Visitor Map. 5.4 Semenoff Stadium November at Semenoff Stadium was one of our busiest months yet starting with the annual Whangarei Lions Fireworks Spectacular which saw approximately 7,000 attendees through the gates. Level 2 Lounge hosted a large number of events including the Xero Roadshow, Lorna Jane Warehouse sale, She Owns it Facebook Workshop, Elite Windows Doors Christmas event, Zonta Book Club of Whangarei’s, Book Launch and an Awards evening. Level 3 Lounge hosted our final wedding for 2019 and the Kamo High School’s Annual Leavers Dinner. 5.5 Community Events Love our City Events On Friday 20 December 2019 the first of four pilot Love Our City Events will be held in the CBD Laneway. The first event is the repurposed ‘Santa’s Grotto’ from the Whangarei Christmas Festival, each Love our City Event aligns with the Canopy Night Markets date and time, commencing in December through to March 2020. Flags It’s beginning to look a lot like Christmas with 50 brand new Christmas seasonal flags and other existing flags being installed in the City Centre, Bank Street, Riverside, the Town Basin, Okara Drive, Waipu, Hikurangi, Onerahi and Kamo. In addition, the Town Basin and CBD Laneway Christmas Trees will be installed the week commencing 2 December 2019 along with Christmas Lights in the City Centre. Whangarei Christmas Festival The Whangarei Christmas Festival was held at Semenoff Stadium on Saturday 30 November. The event was a great success attended by 7,500 members of our community, free activities organised for kids of all ages including volley ball, mini hot rods, bouncy castles and face painting and onstage entertainment from Anika Moa, Hatea Kapa Haka and lots of great local talent. The event ended with an outstanding fireworks display.

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