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January 16, 2018 Call to Order: Roll Call: Introduction Of JANUARY 16, 2018 MINUTES OF THE REGULAR MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD JANUARY 16, 2018 AT THE NEAL A. MCCALEB TRANSPORTATION BUILDING, 3500 MARTIN LUTHER KING AVENUE, OKLAHOMA CITY, OKLAHOMA 73111. NOTICE of the schedule of regular meetings of the Oklahoma Turnpike Authority for the calendar year 2018 having been given to the Oklahoma Secretary of State, and public notice and agenda having been posted in prominent public view at the principal office of the Oklahoma Turnpike Authority, Neal A. McCaleb Transportation Building at 3500 Martin Luther King Avenue, Oklahoma City, Oklahoma, twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays and legal holidays, all in compliance with the Oklahoma Open Meeting Act. CALL TO ORDER: Ms. Dana Weber called the meeting to order at 10:30 a.m. ROLL CALL: PRESENT: Ms. Dana Weber Mr. G. Carl Gibson Mr. Kenneth Adams Mr. Guy L. Berry Mr. Gene Love ABSENT: Mr. David A. Burrage INTRODUCTION OF GUESTS: Ms. Jenny Johnson introduced the following guests: Ms. Danell Barmore, PIKEPASS, Tulsa; Mr. Gordon Johnson, Cowan Group, Oklahoma City; Mr. Kevin Kriewall, Craig & Keithline, Tulsa; Mr. Rhett Bredy, JP Morgan, Dallas, TX; Mr. Antti Suhonnan, JP Morgan, Denver, CO; Mr. Ronald Weltzheimer, Olsson, Oklahoma City; Mr. John Bowman, Poe & Associates, Oklahoma City; Mr. Todd Brawley, Olsson, Oklahoma City; Mr. Brian Schmitt, Triad Design, Oklahoma City; Mr. Jim Kelly, RBC Capital Markets, Chicago, IL; Mr. Jonathan Hisey, MKEC, Oklahoma City; Mr. Sri Koneru, MKEC, Oklahoma City; Mr. Greg Sparks, MKEC, Oklahoma City; Mr. Daniel Humphrey, Atkins, Norman; Mr. Evan Ludwig, Lochner, Oklahoma City; and Mr. Troy Travis, Lochner, Oklahoma City. APPROVAL OF MINUTES: Ms. Weber called for approval of the minutes for the Regular Meeting of December 5, 2017. It was moved by Mr. Love and seconded by Mr. Adams that the minutes be approved as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber EMPLOYEE RECOGNITION AND OTHER AWARDS: Mr. David Murdock stated that OTA employee safety was a critical component of OTA’s mission. As a result of improvements in management and employee performance, the introduction of new equipment, and a greater emphasis and subsequent awareness of the value of safe work practices, the OTA has benefitted in having a more readily available work force as well as reduced operating costs. At today’s meeting, all ten turnpikes were recognized, both Maintenance and Toll Divisions, for their excellent safety records. Mr. Murdock introduced Mr. Steve Compton, OTA Safety Director, and Mr. Jeremy Smith to hand out the awards. Mr. Murdock recognized the following employees to receive the Maintenance Division awards: Mr. Clifton Hughes, Cherokee Turnpike; Mr. Corey Stevens, Chickasaw Turnpike; Mr. Clint Mascho, Cimarron Turnpike; Mr. Gordon Manes, Creek Turnpike; Mr. Kevin Simpson, H.E. Bailey Turnpike; Mr. Bennie Wester, Indian Nation Turnpike; Mr. Steve Anschutz, John Kilpatrick Turnpike; Mr. Bryan Cantrell, Muskogee Turnpike; Mr. Eric Dawley, Turner Turnpike; and Mr. Mike Collins, Will Rogers Turnpike. January 16, 2018 Page 2. Mr. David Machamer recognized the following Toll Operation Managers to receive awards for turnpikes having a Perfect Safety Record in 2017: Mr. Troy Nelson, Cherokee and Will Rogers Turnpikes; Ms. Karen Grammer, Cimarron and Muskogee Turnpikes; Ms. Cheryl Lane, Creek and Indian Nation Turnpikes; Mr. Bill Mentzer, H.E. Bailey Turnpike; Mr. Phillip Weiss, John Kilpatrick Turnpike; and Ms. Karen Inman, Turner Turnpike. ___________________ Mr. David Machamer recognized Mr. Darwin Stewart, Assistant Director of PIKEPASS, to receive a PIKEPASS Team Player Award. Mr. Stewart has been with the OTA since June 1, 1997. He was given the responsibility of the build out of the new Tulsa PIKEPASS store. Mr. Stewart oversaw the contractors for the build out, installation of the security system, fiber, furnishings, etc. He also coordinated with the landlord, OTA IT staff and OTA Maintenance staff to help inspect, install equipment and move the operations from the old store to the new one. He coordinated all of this work along with performing his regular duties and busy schedule. He congratulated him on a job well done. Mr. Guy Berry presented Mr. Stewart with a plaque. Mr. Machamer also recognized Ms. Danell Barmore, Lead Customer Assistance Representative at the Tulsa PIKEPASS Store, to receive the second PIKEPASS Team Player Award for her and her team. Ms. Barmore has been with the OTA since April 1, 1996. During the Grand Opening, the OTA offered a $40 credit per account to anyone opening an account during the opening. During this Grand Opening, Ms. Barmore and her team assigned 1,179 PIKEPASSes to 721 new accounts. They tirelessly opened accounts at the rate of almost 50 accounts an hour while still serving the established customers. Ms. Barmore’s team included Mr. Jimmy Blakely, Mr. Michael Marshall, Ms. Vicki Chalmers, Ms. Melanie Moore, Ms. Chandra Murray, and Ms. Terri Hammond. Mr. Machamer thanked Ms. Barmore and her team for their hard work and success of the opening of the new Tulsa PIKEPASS store. Mr. Guy Berry presented Ms. Barmore with a plaque. ___________________ ITEMS OF BUSINESS: FINANCE COMMITTEE ITEM(S) ITEM 390 TAB 1 A. Consider, take action and vote for the approval or disapproval to authorize the Director to negotiate and execute Amendments to the Contract Service Agreement between Loomis and the OTA. This revises the cost to an amount not to exceed $7,467,799.19. This increased amount is for the cash transportation services for the Kilpatrick coin vaults and for the Automatic Toll Payment Machines for the Eufaula and Chickasha Toll Plazas. Mr. Gibson presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Gibson and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber ITEM 391 TAB 2 A. Consider, take action and vote for the approval or disapproval of the 2018 Bridge Property Insurance Premiums in the amount of $438,024.39. Mr. Gibson presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Gibson and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber January 16, 2018 Page 3. ITEM 392 TAB 3 A. Consider, take action and vote for the approval or disapproval to authorize the Director to execute the final one-year contract extension with QuestMark Management Information Systems, Inc. to begin on January 1, 2018. The contract is for PIKEPASS and PlatePay print and mail services. Mr. Gibson presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Gibson and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber ITEM 393 TAB 4 A. Consider, take action and vote for the approval or disapproval of the Payment Registers for the months of November and December 2017. Mr. Gibson presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Gibson and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber ENGINEERING AND CONSTRUCTION COMMITTEE ITEM(S) ITEM 394 TAB 5 A. Consider, take action and vote for the approval or disapproval of the following Change Order(s)/Supplemental Agreement(s) – Construction Division: Project No. Contractor Amount Time 1. HEB-MC-60, CO #5 Markwell $123,601.81 0 Days Asphalt Pavement Rehab Paving Company and Cable Barrier Installation H. E. Bailey Turnpike 2. T-MC-107A & B1, CO #1 & SA #1 Sherwood $38,920.00 0 Days Pavement Overlay, Construction Co. Widening, Grading & Bridge MP 202.50 – 207.30 Turner Turnpike 3. T-MC-107B2, CO #1 & SA #2 Sherwood ($84,366.00) 0 Days Pavement Overlay, Construction Co. Widening, Grading & Bridge MP 207.30 – 210.00 Turner Turnpike 4. T-MC-107C2, CO #1 Manhattan Road $0.00 9 Days Grading, Drainage, & Bridge Co. Paving & Bridge th W. 111 Ave S.; MP 214.30 Turner Turnpike January 16, 2018 Page 4. Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Adams that the Authority approve this item as presented. The motion carried by the following vote: YES: Gibson, Adams, Berry, Love, Weber ITEM 395 TAB 6 A. Consider, take action and vote for the approval or disapproval of the following Construction Contract Award(s) for Driving Forward and a 15-day extension for Project No. EOC-2444A and JKT-2341A – Engineering Division: Project No. Low Bidder Amount Fund 1. EOC-2434B and 2435 Bob Bergkamp $13,965,806.35 CONST Grading & Drainage Construction Britton Road to Just South th of NE 164 Street Eastern OK County Turnpike 2. JKT-2343B Duit Construction $31,403,524.58 CONST th SW 29 Street Interchange SW JKT Extension *3. EOC-2444A Manhattan Road $12,775,000.00 CONST 5 Northern Bridges & Bridge Co. Eastern OK County Turnpike *4. JKT-2341A Duit Construction $28,561,261.28 CONST Morgan Road Interchange SW JKT Extension *The Oklahoma Public Competitive Bidding Act requires an award of contract within thirty (30) days of bid opening unless the governing board of the awarding agency provides for a reasonable extension of time not to exceed fifteen (15) days (61 O.S.
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