Parent, Student, Faculty and Staff Handbook 2012-2013
Web Edition (July 2012)
Brentwood College Handbook: 2012-2013 Table of Contents
Page
Campus Map ...... 2 Mission, Philosophy, Brentonian Code ...... 3 Principles of Community ...... 4 Affiliations ...... 5 Board of Governors ...... 5 Faculty ...... 6 Campus Staff ...... 8 Brentwood A – Z: Who does what? ...... 9 Communication ...... 10 School Calendar 2012-2013 / Major Dates 2013–2014 ...... 11-14 Living at School ...... 15 Weekly Routine ...... 17 Day Students ...... 18 Leave from Campus ...... 19 Dress Code ...... 22 What to bring and buy ...... 23-24 Health & Counselling ...... 25 Medical Coverage ...... 26 Academics ...... 27 Athletics ...... 29 Arts ...... 30 School Rules ...... 31 Summary of Fees 2012-2013 School Year ...... 33 Extra Charges ...... 34 Tuition Refund Plan ...... 35
This Handbook is also available and updated, as necessary, on-line at www.brentwood.bc.ca
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2 Brentwood College School
The Brentonian Code Tradition: our foundation “Right here, the leaders of tomorrow We cherish:
will be given their start in life.” Respect for
Norman Yarrow, Governor, 1923 oneself and others, individual differences of birth, the school and its ethos, Mission: our purpose the community, the environment, Brentwood College School the property of others and of the school. nurtures, challenges and inspires scholars, athletes and artists Honesty as global citizens, stewards and leaders of integrity. Human kindness
Motto: our symbol Academic scholarship
De Manu in Manum, Brentonians are called Athletic endeavour to take up the torch of learning and civilization to pass from hand to hand. Aesthetic sensibility From generation to generation, we are guardians of the flame. Effort and enthusiasm
Grace in victory and defeat Vocation: our calling Commitment To teach with passion and commitment to our challenging symphony of Self-discipline academics, athletics and the arts, to focus on character as well as curriculum Achieving one's personal best as educators in partnership with parents, to develop critical thinkers, team players Consideration for others and creative, ethical individuals, Friendliness to be mentors and pathfinders for all students as they discover their unique strengths, and find joy in Responsibility for one’s actions contributing to the good of the community. Generosity of spirit
Vision: our future A sense of humour
We aspire to be one of the world’s great The pursuit of truth boarding schools, recognized by others as a distinctive, distinguished place of learning. The quest for meaning
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Brentwood College Principles of Community
Brentwood College is a multicultural community of people from diverse racial, ethnic and class backgrounds, national origins, religious and political beliefs, and intellectual, physical, and artistic abilities.
Our programmes, activities, and everyday interactions are enriched by our acceptance of one another, as we strive to learn from each other in an atmosphere of positive engagement and mutual respect.
We want to make explicit our expectations regarding the behaviour of each member of our community.
We are, as individuals, responsible for our behaviour and fully accountable for our actions. Thus we must each take responsibility for our awareness of all forms of prejudice and discrimination.
These expectations will be upheld by each and every member of the Brentwood community, and therefore bigotry will never go unchallenged. No one has the right to denigrate another human being on the basis of race, sex, age, national origin, or any other difference of birth.
We do not tolerate verbal or written abuse, threats, harassment, intimidation, or violence against person or property.
In this context, we do not accept ignorance or “it was just a joke” as reason or rationale for such behaviour.
All who work, live, study, or teach in the Brentwood community must be committed to these principles.
4 Affiliations Board of Governors
Brentwood College School is an independent university The Board of Governors focuses on long term strategic and preparatory boarding school for Grades 9-12. Our governance issues only, at arms length from the educational School is accredited by the BC Ministry of Education leadership, management and daily operations of the School. Independent Schools Branch, ISABC and CA+IS, and Chair: Bruce Carlson (1964), parent of Joanna & audited annually by KPMG. A Board of Governors Vanessa (1992), Jessie (1995), Nancy (1998) (Trustees) of Brentwood College Association appoints the Head of School who represents the School as a Foundation C.C. (Kip) Woodward (1974), parent member of the following associations, except for SSATB Chair: of David (1999), Justin (2001) and WBSA, represented by the Director of Admissions. Art Crooks, parent of Hew (1986), Claire (1991), + CA IS (Canadian Accredited Independent Schools) Morgan (1994) www.cais.ca CAIS is an accredited membership association for Vern Fauth, parent of Sean (1993) Heads of School and Board Chairs of 93 not for Andrea C. (McDonald) Flaa (1975) profit, leading independent schools.
FISA (Federation of Independent Schools) Brock Harris (1993) www.fisabc.ca Bruce Homer (1969) The FISA is an umbrella organization liaising with the BC Government for BC independent schools, Blair Horn (1979) defined as those schools not owned and operated by the province, but regulated by the Independent George Killy (1964), parent of Julia (1998) School Act of BC. Dan Little, parent of Kate (2011) ISABC (Independent Schools Association of British Columbia) ISABC is an accredited membership association of Rod MacDonald (1980), parent of Seghan (2006), 23 not for profit, independent schools in BC, Catherine (2009) & Ian (2012) preparing students for higher education. Member schools collaborate to enhance athletic and David W. MacKenzie (1969), parent of Henry (2002) cultural opportunities for students, and Michelle M. MacLaren (1982) professional development for faculty. Dr. Graeme McCauley, parent of Scott (1998) NAIS (National Association of Independent Schools) www.nais.org Ross McDonald, parent of Hannah (2000) NAIS represents approximately 1,400 independent schools in the United States and John A. McNeill (1982) affiliate schools in Canada. Richard Osler, parent of Reed (1997), Alex (1999), Secondary School Admission Test Board (SSATB) Tella (2006) & Libby (2008) www.ssatmembers.org/ SSATB provides standardized tests for admissions. Ward Phillips, grandparent of Kaitlin (2007)
TABS (The Association of Boarding Schools) Karen (Middleton) Pirie (1981) www.tabs.org TABS is a voluntary membership organization of Bruce Saville, parent of Kennedy (2003) nearly 300 college preparatory boarding schools in Barbara Stone, parent of Brant (1993) & Megan (1997) the United States and Canada. Diane Zell, parent of Graham (2006) & Allison (2008) WBSA (Western Boarding Schools Association) (WBSA) www.wbsa.net Head of School & CEO: Bud Patel WBSA is a voluntary membership organization of 39 college preparatory boarding schools in western CFO & Business Manager: Derek Muzyka Canada and the United States.
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Faculty Houseparent Alexandra Eileen Mais, B.A. (West Indies), Dip.Lib.Ed. (UBC) Head of School Librarian Bhadresh (Bud) Patel B.Sc. (Victoria), M.A. (Victoria) Houseparent Allard Leslie Reid Carr, B.A., B.Ed. (Victoria), Spanish Deputy Head John Allpress Houseparent Ellis B.Sc., B.Comm. (Canterbury, NZ) Liam Sullivan, B.A. (Malaspina), B.Ed. (UBC) Advancement, Mathematics, Rowing Social Studies, Basketball
Assistant Head – Administration Houseparent Hope John Garvey, B.Sc. (Exeter, UK) Karen Hedquist, B.A. (Victoria), M.A. (Heriot-Watt, Mathematics, Soccer, Calendar UK), English
Assistant Head – Campus Life Houseparent Mackenzie Marius Felix, B.A. (Washington, US) Maggie Flynn, B.P.E. (UNB), Key Learning Centre
Social Studies, Rugby, Basketball, Risk Management Houseparent Privett Director of Academics Ron Neufeld, B.Sc. (Victoria) Science, Teacher Liaison - Technology David McCarthy, M.A. (Cambridge, UK) Chemistry, Biology, Rugby Houseparent Rogers
Ken Snow, B.Sc. (Victoria), Chemistry Director of Admissions Clayton Johnston, B.A. (McMaster), B.Ed., M.Div. Houseparent Whittall (Toronto), Social Studies, Basketball Blake Gage, B.A. (Western), M.B.A. (Victoria) Business Studies, Basketball Director of Arts Edna Widenmaier, B.A. (Guelph), M.A. (Toronto) Head of English English, Musical, Theatre Manager Paul Collis, B.A. (UBC), M.Lit., (St. Andrews, U.K.), English, Soccer Director of Athletics Blake Gage, B.A. (Western), M.B.A. (Victoria) Head of Mathematics Business Studies, Basketball Harold Wardrop, B.Sc. (UBC) Mathematics, Cross Training, Badminton Director of Entrepreneurship Head of Modern Languages Michael Flynn, B.P.E. (UNB) Patricia Steinbrink Kelly, B.A., B.Ed. (Memorial), M.A. Business, Crooks Hall Manager, Rugby (Victoria), French
Director of IT, Educational Services Head of Science Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta) Bruce Tate, B.Sc. (Calgary) Economics, Computer Science, Hockey Physics, Science
Director of University Counselling Head of Social Studies Rick Rodrigues, B.Ed. (Manitoba) Steve Cowie, B.A., M.A. (Victoria) Physics History, Social Studies, Rugby
American College Consultant Head of Music Tim Zenker, A.B. (Princeton), M.A.L.S. Phil Newns, A.R.C.T., R.M.T., (Wesleyan) Choirs, Piano, Voice, Jazz Band
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Faculty (continued alphabetically) Robert MacLean, B.A. (Alberta), History, Art History, Social Studies, Tennis Oliver Amiel, B.Sc. (McGill), Science, rugby Soleil Mannion, B.A. (VIU), Don Armitage, Technical Director, Theatre Foundation Art, Gallery Curator
Harold Backer, B.S. Eng. (Princeton), M.B.A. Alanna Martin, B.Ed. (Victoria), Field Hockey, P.E., (Western), Whittall Assistant Houseparent, Rowing Grad Class Sponsor
Marco Bequer Hernández, Licentiate in Education Elizabeth MacIsaac, B.Mus. (Victoria), (Instituto Superior Pedagógico, Cuba), Spanish, French Voice, Piano, Choirs, Pops Orchestra
Neil Bryant, B.Sc. (Victoria), Rogers Assistant Lulu McCallum, B.Ed. (Victoria), Residential Assistant Houseparent, Chemistry, Science, Debating Scott McGill, Jazz Dip. (Capilano), Rock Band Lorraine Blake, F.I.S.T.D., R.A.D., Marci McLean, B.Sc. (Dalhousie), Tennis Dance, Choreography, Arts Assistant Beth Melhuish, M.Ed. (Victoria), English Brian Carr, B.A., (Victoria), Social Studies, Geography, Rowing Dan Norman, B.Ed. (Ottawa) B.Sc. (Western),
Mathematics, Head of Outdoor Pursuits Susanna Cheung Robinson, B.Sc. (UBC), B.Ed.
(Calgary), Mackenzie Assistant Houseparent, Science Chris Norwood, B.A. (Keele), Residential Assistant
Timio Colistro, A.B. (Princeton), Josie Olszewski, B.Sc. (McGill), M.Sc. (SFU), University Counselling, Social Studies Allard Assistant Houseparent, Physics, Chemistry, Science,
Outdoor Pursuits Kate Coull, B.Sc. (Guelph), B.Ed. (Queen’s), University Counselling, Mathematics Susan Quinton, B.Ed., M.Ed., (Manitoba), B.A. (Winnipeg), English, Drama, Acting, S.A.C. Tony Crossley, B.Ed. (Alberta), Mathematics
Fiona Dalrymple, B.Sc. (Queen’s), Residential Laura Richardson, B.A. (SFU), B.Ed. (UBC), Environment, Social Studies, BEAT Assistant
Rebecca Day-Reynolds, B.A. (University College Neil Robinson, B.A. , B.Ed., M.A.(Calgary), Social Studies, Global Studies, Volleyball Cork, Ireland), English, Debating
Scott Doehler, B.Ed. (Queen’s), B.Sc. (Queen’s), Bill Robson, B.Sc., B.Arch. (McGill), Drafting and Design, Sculpture Science, Creative Science, Geology Debbie Sage, B.A. (Trent), Peggy Elmes, B.Ed. (UBC), Ceramics Athletics Secretary, Lab Assistant, Rowing Andrea Felix, B.A. (Victoria), Psychology, Health Tanya Scheck, B.Sc. (Victoria), Volleyball, Strength and Wellness, SPARC training and conditioning Paul Fletcher, Photography and Film Fang Sun, B.Ed. (VIU), Mandarin Jill Fougner, B.A. (Victoria), Soccer, Volleyball Gustavo Verna, Squash Jim Ganley, B.A. (Trent), B.Ed. (Toronto), M.A. Debra Vogt, B.Comm., Mathematics Tutor (Toronto), English, Brentwood Blog, Yearbook
Jenna Warner, B.Sc. (Manitoba), B.Ed. (Manitoba), Tony Healy, B.A. French (Victoria), (C.S.C.S ) Alexandra Assistant Houseparent, Biology, Field Hockey Privett Assistant Houseparent, French, Head of Rugby, Strength training and conditioning Jordan Warner, B.Sc. (Manitoba), B.Ed. (Manitoba),
Mathematics, Basketball, Volleyball Jane Jackson, B.Ed. (Victoria), Mathematics, Field Hockey, Cross Country Sue Whitney, B.Ed. (Alberta) Rowing
John Luna, M.F.A. (Calgary), B.F.A. (Victoria) Robyn Willow, B.A. (Victoria), M.Ed. (Washington Foundation Art, Studio Art AP, Art History, Gallery State), Hope Assistant Houseparent, Social Studies, Rowing
Curator Mark Wismer, B.A. (McGill), B.Ed. (Ottawa), Ellis Assistant Houseparent, Social Studies, Government, Rowing
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Campus & Support Staff Academic Registrar Food Services Elizabeth Sakawsky Manager, Renée Wilson
Admissions & Advancement Executive Chef, Sean Napier Advancement and Annual Giving Cook, Cathy Cozens Lara McDonald, B.A. (UBC), Advancement Associate Cook, Lisa Hughes Stephanie Young, B.A. (Queen’s), Advancement Associate Cook, David Sheffield Admissions & Alumni, Food Services Staff: Harold Backer, B.S. Eng. (Princeton), M.B.A. (Western) Corrine Baker, Lisa Bell, Paulyne Cote, Laura Erdmann, Admissions Assistant, Louise Berry Rose Foucher, Jaklyn Jury, Melinda Lavigne, Cindy Lehman, Marketing Assistant, Karen Reburn, B.F.A. (Victoria), Marina Manhas, Misty Manhas, Teresa Manhas, Joanne M.Ed. (S.F.U.) McClinchey, Candace Mckay, Lisa Minns, Maayke Graphic Designer, Michelle Fairbanks Moonen, Donna Nolan, Sylvia Riehl, Krista Root, Jamie
Business Office Simard, Rebecca Stipkala, Sabine Trottier, Joan Walter, Pam Whittaker, Rose Zavarelli. CFO and Business Manager Derek Muzyka, CMA, (Saskatchewan) Information Technology Services Human Resources Manager, Shawn Muzyka, B.A. Director, Network Administration, Murray Miller, MCSE (York), M.Ed. (UBC) Information Systems Manager, Dewi Griffiths, B.Sc. Policy & Risk Manager, Val Crossley, B.A., M.P.A. (Durham, U.K.) (Victoria) Systems Analyst, Darryl Pavitt Controller, Marilou Sullivan Systems Analyst, Elizabeth Wolfe, B.A. (McGill) M.Sc. Accounts Payable, Shivan Anderson (Victoria) Student and Alumni Services, Joan May Webmaster & Digital Media, Mike Minckler Executive Assistant to Head of School Applications Trainer, Lisa Handley, B.Sc. (Victoria)
Carey Desloges Laundry & Housekeeping Health Centre Manager, Chris Nelson Head Nurse & Counsellor, Donna Decker, R.N. Housekeeping: Melita Batty, Vicky Carter, Sylvie Degagne, School Physician and Medical Officer, Carlos Erding, Holly Harrison, Marilyn Dr. Robert Decker, M.D., (BSc. Med), C.C.F.P. Kirk, Karen Willson, Brooke Witzaney Nurse, Marilyn Clarke, Dip. Nursing Laundry: Jennifer Davies, Wendy Haslam, Heather Prouty, Nurse, Meghan Schuttenbeld, BN Vivian Rota, Sue Schroeder, Astrid Theriau Seamstress, Sally Smith Facilities & Campus Services Night Janitors: Glenn Ball, Gerry Head, Joann Mckay, Facilities Manager, Tom Shadlock Mark Slaby, Vance Webster Carpenter, Scott Murray, John Andersen Electrician, Dave Shaw, Tom Pennells Reception, Glenda McCorkell, Energy Manager, Gord Billsten Lorraine Walsh HVAC Technician, Bill Allen Facilities Assistant, Leah Ross School Store, Shannon Turvey Grounds: John Brennan, Jesse Stewart, Ken Witt, Dennis Ewart Textbooks & University Counselling Plumber, Doug Fraser Assistant, Gerri Wiens Maintenance: Jason Leblanc, Simon Vermegen Mechanic, Andrew Robson Transportation, Susan St. Hilaire, Derek Garside Boatman, Warren Featherstone Special Events, Ric Stewart
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Brentwood A-Z: Who does what? Academic programme change Grades 9-11 Learning Style Differences – KEY Programme David McCarthy, Director of Academics Maggie Flynn, Key Learning Centre
Academic programme change Grade 12 Leave of any kind (boarding students)
Rick Rodrigues, Director of University Counselling Houseparent > Assistant Head - Campus Life
Academic difficulty, extra help, tuition Lost and found – Houseparent, Laundry
Teacher >Department Head >Director of Academics Medical, Health & Counselling concerns Academic set change – Department Head Donna Decker, Head Nurse & Counsellor
Medical insurance – Joan May, Student Services Address, telephone, fax or email change Joan May, Student Services Money (student’s personal) – Houseparent
Admissions – Clayton Johnston, Director Music Lessons – Phil Newns, Head of Music
Advancement and Fundraising Parent Teacher Interviews – scheduling John Allpress, Deputy Head Debbie Sage > Assistant Head - Administration
Advanced Placement (AP) Passports and visas – Joan May or Admissions David McCarthy, Director of Academics Personal or social issues of concern Arts course change Grades 9-11 Advisor, Houseparent, Health Centre, Assistant Head - Edna Widenmaier, Director of Arts Campus Life, Head of School
Arts course change Grade 12 Post-secondary planning Directors of Arts and University Counselling Rick Rodrigues, Director of University Counselling
Athletics – all enquiries and concerns Regatta – any questions or to volunteer Individual coach or Director of Athletics, Blake Gage Debbie Sage, Regatta Chair
Athletics – fixtures (game times/locations) Reports – commentary Website > Individual Coach > Blake Gage Author of comment or Assistant Head - Administration
Box Office – all shows Lorraine Blake Reports – delivery Elizabeth Sakawsky, Academic Registrar
([email protected]) Safety, Emergency Response and Risk Management
Calendar – decisions and concerns Marius Felix, Assistant Head - Campus Life
John Garvey, Assistant Head - Administration SAT I & II – registration & preparation
Calendar – general enquiries, dates/times Rick Rodrigues, Director of University Counselling
Check Brentwood website or call Reception Student billing – Joan May, Student Services
Careers Day – John Allpress, Deputy Head Student records and transcripts
Elizabeth Sakawsky, Academic Registrar Day students – attendance & driving John Garvey, Assistant Head - Administration Textbooks – Gerri Wiens
Discipline – Houseparent > Assistant Heads - Campus Travel – [email protected]
Life and Administration > Deputy Head > Head of School Vacations/breaks – request for early/late travel
Driving lessons – Joan May, Student Services Marius Felix, Assistant Head - Campus Life
Graduation Ball (May) – Marius Felix, Assistant Head - Weekend activities & Interhouse Campus Life Marius Felix, Assistant Head - Campus Life
I.T. Services – (hook-up, troubleshooting)
Helpdesk ([email protected])
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Communication
Courier & Mailing Address Best time to call Name of recipient* Brentwood students and faculty have busy schedules, 2735 Mount Baker Road and are often away from the phone. Messages to Mill Bay, British Columbia V0R 2P1 return calls may be left at Reception during office Canada hours. Arranging regular, mutually convenient times to catch up by phone works best. * To avoid customs charges and delays, for personal packages and correspondence sent from countries other Emergency Contact after office hours than Canada, do not refer to Brentwood College School For emergencies, please contact Houseparent’s private in the address. telephone number, listed below or the Duty Master
on cell at 250 710-1267 or Marius Felix, Assistant Email addresses (faculty, staff, students) Head - Campus Life at 250 710-1430. [email protected] Alexandra House, Eileen Mais, 250 743-1946, Email addresses (departments) 250 743-8762 [email protected] Allard House, Leslie Reid Carr, 250 743-6162, [email protected] 250 743-8773 [email protected] Hope House, Karen Hedquist, 250 743-8441 [email protected] Mackenzie House, Maggie Flynn, 250 743-1515, [email protected] 250 743-8752 Ellis House, Liam Sullivan, 250 710-9642, www.brentwood.bc.ca Web Site: 250 743-8764 Privett House, Ron Neufeld, 250 743-8772 Telephone Canada 250 743-5521 Rogers House, Ken Snow, 250 743-8750 Fax 250 743-2911 Whittall House, Blake Gage, 250 385-4214, 250 743-8755 Reception Hours during term Monday to Friday: 8:00 am to 7:30 pm Facebook and other internet sites Saturday: 9:00 am to 5:00 pm Many students use Facebook, Youtube, Twitter and Sunday: 2:00 pm to 10:00 pm other sites to keep in touch with friends and family. The school system will facilitate access to these Reception Hours during Vacations/Breaks community building sites as long as students’ entries Monday to Friday - 8:30 am to 4:30 pm respect the Brentonian Code and Principles of Saturday/Sunday - Closed Community. The following are unacceptable, and will School closed December 22, 2012 through January 1, result, at a minimum, in loss of individual computer 2013. Reception reopens 8:30am, January 2, 2013. privileges: - X Cyberspace bullying of any individual or group Cell Phones X Defamation of character Most students have cell phones. Brentwood’s cell X Causing harm to the School’s name and reputation phone policy and etiquette apply to their use: - X Foul language Turn off in community spaces e.g. cafeteria, X Inappropriate photographs or film common rooms, hallways, and shared X Information jeopardizing safety of others activities e.g. meetings, classes, theatre, sports. Students are reminded any public internet domain Give cell phone numbers to Houseparents. can be accessed and researched by potential Turn off during prep and after lights out. employers, post-secondary institutions and reference Take with you on leave, travel, runs etc for writers at best, criminal elements at worst. Protect safety and emergency contact. your name, your own reputation and your School – Abuse of cell phone privileges will result in your future depends on it – and your personal safety! their confiscation.
10 Calendar: School Year 2012 – 2013 FALL TERM 2012 Date Time Event Aug 27, 28 All day Leadership Team meetings Wed 29 Aug All day Residential Faculty and Academic Department Heads meet Aug 30, 31 All day Full Faculty meetings both mornings; Pro-D sessions both afternoons. Sun 2 Sept by 5pm Student Executive meet with Mr. Patel & Mr. Felix before school starts (1 ½ days) Mon 3 Sept by 5pm Orientation Assistants return (evening meetings) Tue 4 Sept 9am–12pm NEW students arrive to begin 3-day Orientation Thu 6 Sept by 5pm Grade 10-12 returning students arrive back at school Fri 7 Sept 8:15am Full school assembly. Fall term classes commence Fri 7 Sept 3pm Inter-house Eco Challenge race on the waterfront. All welcome. Sat 8 Sept 7pm Welcome Back dance, sponsored by SAC Sun 9 Sept 12 noon Terry Fox Run. All families welcome. Sun 9 Sept Evening SPARC sponsors social event for Grade 9s Mon 10 Sept 2pm Arts assembly; first afternoon of arts classes Sept 15-17 All day Biology 12 AP class field trip to Bamfield Marine Station Sept 20-24 All day Sea kayaking: circumnavigation of Salt Spring Island Sept 21-22 All day I.S.A. Senior boys soccer tournament, SLS; Senior girls field hockey at Crofton House Fri 28 Sept 7pm Parent Reception. Intended for day students families, all parents are most welcome. Sept 28-29 All day I.S.A. Junior boys soccer tournament at SLS Sun 30 Sept Morning SPARC promotes “Run For The Cure” event Oct 1-4 All day Grade 9 out-trip to Strathcona Park Lodge Thu 4 Oct 5pm / 7:30pm Thanksgiving Dinner, Crooks Hall and Celebration, Bunch Centre Fri 5 Oct 1:15pm Regular classes until 1pm; Thanksgiving Break begins 1:15pm Sat 6 Oct 7:45am S.A.T. Examinations Mon 8 Oct by 10pm Boarders return from Thanksgiving Break Wed 17 Oct am P.S.A.T. Examination (Grade 10, 11 optional) Sat 20 Oct Evening SAC hosts Fall dance: McNeill Centre Wed 24 Oct 2–6pm Parents are welcome to tour new Centre for Art and Humanities Wed 24 Oct 6pm Parent-Teacher Interviews–Session #1 Oct 24–30 Canadian Universities tour Thu 25 Oct Early am Boarders depart on Mid-term Break Tue 30 Oct By 10pm Boarders return from Mid-term Break Sat 3 Nov 7:45 am S.A.T. Examinations Fri 9 Nov 10:30am Remembrance Day assembly, Bunch Centre. Founder’s weekend. Sat 10 Nov 9:30am Parent-Teacher Interviews–Session #2 (Red Saturday) Tue 13 Nov 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Thu 22 Nov 5:30pm American Thanksgiving Dinner 7:30pm A Concert for a Winter’s Eve, Bunch Centre Fri 23 Nov 2:00pm Parent-Teacher Interviews–Session #3 (especially for U.S. families) 7:30pm A Concert for a Winter’s Eve, Bunch Centre Sat 24 Nov All day Red Saturday–no classes. Early leave opportunity. Mon 26 Nov 2:30pm A Concert for a Winter’s Day (soloists, small groups) Sat 1 Dec 7:45am S.A.T. Examinations Sat 1 Dec 6pm Snowball Dinner and Dance hosted by the Graduating Class of 2013
11 Dec 7-12 9am, 1pm Internal Examinations Wed 12 Dec All day Last day of exams; Christmas luncheon; House clean-up & celebrations. Thu 13 Dec Early am Fall term ends. Boarders depart for Christmas Vacation Dec 13–Jan 6 CHRISTMAS VACATION Sat 15 Dec All day Faculty: Report reading day ** Please note: the dates for some sports events have been predicted based upon their traditional dates. As the actual dates have not yet been confirmed, please check the latest School calendar on-line https://www.brentwood.bc.ca/sds/index.php?next_page=calendar/external_calendar.php for details, or visit: Island championships: http://www.islandnet.com/~athletic/championsummary.htm Provincial championships: http://www.bcschoolsports.ca/pages/news.php
WINTER TERM 2013 Sun 6 Jan by 10pm Boarders return from Christmas Vacation Mon 7 Jan 8:15am Winter term classes begin Sat 12 Jan Evening SPARC Dance Jan 18, 19 ** All day I.S.A. Junior Boys basketball tournament, St. John’s; Junior girls basketball, York House Tue 22 Jan 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Jan 24, 25 All day Senior Girls basketball tournament, Mark Isfeld School, Comox Jan 25, 26 All day I.S.A. squash tournament, Brentwood Sat 26 Jan 7:45am S.A.T. Examinations Jan 28–Feb 1 9am, 1pm Provincial Examinations (in select subjects) Tue 29 Jan 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s) Wed 30 Jan All day School Ski Day: Mt. Washington (tentative) Feb 1, 2 Afternoons Brentwood hosts Senior Boys Basketball tournament Sat 2 Feb Evening Java Hut sponsored by the SAC, in the Senior Exam Centre Wed 6 Feb Morning Examination Day for all grades–one mid-year test per grade Wed 6 Feb 5:30pm SAC hosts Chinese New Year Dinner: Year Of The Snake Thu 7 Feb Early am Boarders depart on Mid-term Break Feb 7-12 All day New York theatre trip (drama & dance focus) Feb 7-12 All day School ski trip to Silverstar Mountain (for off-shore students) Feb 8 9 am Brentwood hosts “Pro-D” day for ISABC schools. Mon 11 Feb All day B.C. “Family day” statutory holiday Tue 12 Feb by 10pm Boarders return from Mid-term Break Sat 16 Feb Morning Drug Awareness Day, Grade 10s + SPARC leaders Sat 16 Feb 7:30pm Grad 2013 host Valentines Dance Mar 4-9 7:30pm Brentwood Spring Musical Theatre: to be announced (Killy Theatre) Sat 9 Mar 7:45am S.A.T. Examinations Sat 9 Mar Morning Careers Day: presentations by alumni & parents on career choices Sat 9 Mar ** All day Rowing: Elk Lake Spring Regatta, Victoria Thu 14 March All day Last day of regular classes & sports for Winter term Fri 15 March Early am Boarders depart for Spring Vacation Sat 16 March 8:30am–6pm Faculty: Report reading day Spring break All day Volcanology trip to Hawaii (to be confirmed) Mar 24-Apr 3 All day Music tour to Harrowgate Music Festival, UK
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SPRING TERM 2013 Tues 2 Apr 10pm Boarders return from Spring Vacation Wed 3 Apr 9:10am Spring term classes begin Apr 6 ** All day Rowing: Dueling Over A Grand Regatta, Victoria April 11-12 9am, 1pm Provincial examinations: April session Sat Apr 13 ** All day Rowing: Maple Bay Regatta, Duncan Apr 17-20 7:30pm Senior Acting Production: to be announced Sat 20 Apr All day Earth Day activities (BEAT) Apr 26-28 All day Brentwood Rowing Regatta. Art exhibition in Ross Centre. May 2, 3 7:30pm An Evening Of Dance, Bunch Centre May 3-4 All day I.S.A. Junior & Senior tennis tournaments; Junior girls soccer; all at Brentwood Sat 4 May 7:45am S.A.T. Examinations. Red Saturday–no classes. Early leave opportunity. May 4-5 ** All day Rowing: Opening Day Regatta, Seattle May 6-17 9am/1pm Advanced Placement exams May 9, 10 ** All day Island girls rugby championships at Brentwood May 11, 12 ** All day Rowing: Shawnigan Lake Regatta Sat 11 May All day Red Saturday; no classes. Early leave opportunity. May 13-17 All day Music Fest Canada–jazz band, Toronto, ON May 16-17 9am, 1pm Provincial exams Fri 17 May Early am Boarders depart for Mid-term Break Sat 18 May 6:15pm Graduating Class of 2013 Dinner & Dance, Westin Bayshore Hotel May 19, 20 All day Canadian Rowing CRSSA selection camp, Brentwood Tue 21 May 10pm Boarders return from Mid-term Break May 22-25 ** All day Provincial tennis tournament May 22-25 ** All day Provincial senior girls rugby tournament Sat May 25 Evening SPARC sponsors Relay For Life event, Duncan Sun May 26 All day Leaders 11(all Grade 11s) join for leadership training May 24, 28-Jun 1 All day Provincial senior boys rugby championships May 28-Jun 2 Rowers at Canadian High Schools Rowing Championships, St. Catharines, Ontario Sat 1 Jun 7:45am S.A.T. Examinations. Red Saturday; no classes. Early leave opportunity. Thu 6 Jun 7:30pm Concert for a Summer’s Eve, Bunch Centre Fri 7 Jun 2:30pm Concert for a Summer’s Afternoon, Lecture Theatre 7:30pm Concert for a Summer’s Eve, Bunch Centre Sat 8 Jun Afternoon Interhouse track & field; SAC hosts Beach day dance. Mon 10 Jun 2:30pm Internal Awards Ceremony, Bunch Centre Jun 10-14 5–7pm Grade barbecues hosted by Head of School Jun 14–21 9am/1pm Brentwood Internal Examinations–Grades 9-12 Jun 17–21 9am/1pm Provincial Examinations for Grades 12, 11, 10 Fri 21 Jun 12:00pm Internal examinations finish–House cleanup & celebrations Sat 22 Jun 11:30am Graduation Ceremony and Luncheon on Campbell Common 2:15pm Closing Day Ceremonies. Close of school year at 5pm. 24-27 Jun All day Faculty meetings, report reading, final staff meeting.
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TENTATIVE MAJOR SCHOOL DATES for Fall 2013 / Winter & Spring 2014 Mon 2 Sept, 2013 by 5pm Orientation Assistants return (evening meeting) Tue 3 Sept, 2013 10am–3pm NEW students arrive to begin Orientation Thu 5 Sept, 2013 12 noon–5pm Returning Students arrive back at school Fri 6 Sept, 2013 8:15am Classes begin for all students Fri 11 Oct, 2013 1:15pm Thanksgiving Break begins Mon 14 Oct, 2013 by 10pm Thanksgiving Break ends Thu 31 Oct, 2013 early am Fall mid-term Break begins Tue 5 Nov 2013 10pm Fall mid-term Break ends Thu 12 Dec, 2013 early am Christmas vacation begins
Sun 5 Jan 2014 return by 10pm Boarders return to school Mon 6 Jan 2014 8:15am Classes begin for all students The remainder calendar dates for the school year in 2013/2014 has not yet been finalized as we await key dates from the Ministry of Education (provincial examinations) and the local school district vacation times.
Attendance during School Year Performing Arts Events Parents are respectfully asked to book their travel To reserve a seat for performances, please book on-line at plans in accordance with the School’s exact holiday http://tgb.brentwood.bc.ca/ periods. Exceptions are hard to justify and must be To make inquiries about specific listed events, please email approved by the Assistant Head - Campus Life, [email protected] Marius Felix ([email protected]). Athletic Events Calendar Queries or Concerns Please check the dates and times of any sporting events Please contact John Garvey, Assistant Head - listed on this calendar, as they are liable to change. Check Administration ([email protected]). (a) the school website calendar, (b) the coach, or (c) the Athletic Director, Blake Gage ([email protected])
Mid-term breaks and Vacations Red Saturdays Given Brentwood’s busy schedule, faculty and staff On Red Saturdays, there are no classes. Some students also need a break. As the School is unable to host have Brentwood commitments, including sports teams and supervise students during mid-term breaks and competing in tournaments. Otherwise, weekends with Red vacations, parents are asked to make appropriate Saturdays are ideal opportunities for weekend leave. arrangements for the adult care and supervision of their children, when the School is closed. Web Calendar While every effort is made to ensure this Handbook Calendar is accurate, parents, students, faculty & staff are strongly encouraged to access the Brentwood Calendar on the web https://www.brentwood.bc.ca/ for updates & more information, especially on academic, athletic, arts & special events.
14
Living at School: written for students and of interest to parents
A-Z for Boarders Decorating your dorm Although this section also applies to day students, Fire and safety regulations are designed to keep you living away from home is a special challenge. safe. Please cooperate fully and avoid covering or These pages are especially for boarders. The eight overloading electrical outlets with decorations. Houses are the cornerstones of the Brentwood Exits must be kept clear, and furniture may not be village, each with its own traditions and character. moved without the Houseparent’s specific approval. Boarding provides a unique opportunity for your Please decorate in good taste. Artwork of any kind personal growth, and lifelong friendships. showing illicit drugs, or explicitly sexual or violent materials is not permitted and will be confiscated. Advisor You will typically have a new advisor each or every Houseparent and Assistant Houseparent other year, as advisors are assigned by grade. Your The Houseparent acts in loco parentis, in place of your advisor will help you choose your programmes, parents. That means he or she wants the best for you. keep a check on your progress, and help you keep Please remember you are one of fifty or more in touch with teachers. You will have a group students in his/her care. The Houseparent manages meeting with your Advisor on Monday, and an all the routines of the House, grants all leave in opportunity to meet individually during the week. partnership with parents, and keeps a watchful eye. Advisors are there to help you make the most of He or she may become your most important your Brentwood experience. influence on campus.
Bikes Each House has at least two faculty members living in residence: the Houseparent and his/her Assistant If you bring your bike, make sure you also bring a who acts as his/her deputy. The House is also home secure lockable device and your helmet, and carry for their families. Be considerate, avoiding loud full insurance. music audible outside your dorm.
Cars and other vehicles Inspections You may not bring a car or any kind of motorized You will be expected to keep your dorm clean and vehicle to school. A very few senior day students tidy, to create a comfortable living and effective study have driving privileges, to facilitate their travel to space. Prefects inspect before classes from Monday to and from school only. You must seek your Friday, with Houseparents, Assistants or guest Houseparent’s permission before using any form inspectors on Saturday after the weekly clean-up. A of transportation, including taxis and buses during housekeeper is attached to each residence to take care the School year. of communal areas.
Community Service Interhouse Through the Student Activities Council (SAC & Interhouse events, scheduled and managed by the SPARC), you can help raise money and volunteer Assistant Head - Campus Life and the Assistant Head your time each year to support others less fortunate. Prefect, are highlights of campus life. The competitive Computers houses are: Alex/Whittall; Allard/Rogers; Hope/ Privett; Mackenzie/Ellis. You may bring your own computer to school and laptops with appropriate carrying cases and locks Laundry are strongly advised. You must sign and honour Regular laundry service is provided. You are expected the School’s acceptable use agreement to access to change your bed linen each week. Dry cleaning, Brentwood’s Information Technology Services and major repairs and alterations of clothing are billed as network. extras. You may also wash delicate items in house
laundry facilities.
15 Leadership Money Leadership opportunities abound including: - Learning to manage your own money and live within Student Activities Council (SAC) - House a budget is a major challenge of boarding school. representatives plus volunteers. Here’s what we recommend: - SPARC - volunteer peer counsellors Open a joint account in Mill Bay with your GRAD Committee - Grade 12 representatives parent(s) for on-line money transfers. There are 3 from each House ATM’s within walking distance (CIBC, Royal BEAT (Brentwood Environmental Action Bank and Island Savings). Team) - House stewards Never share your financial passwords. Sports Captains of all teams Establish and stick to a weekly budget ($15 - $25). Arts Captains and Studio Assistants Use a debit card whenever possible. Prefects - appointed in each House Carry minimum cash. Student Executive Council (SEC) - ex officio Plan for extra expenses for leave and breaks. Student Council consisting of Head Prefect, Charge school supplies and travel to your school Assistant Head Prefects (2), House Captains, account. Monitor monthly bills. and Presidents of the SAC, SPARC, BEAT Never leave cash or credit/debit cards lying and GRAD. around. Theatre production and front of house Keep only small amounts of cash in your lockable Waterfront and boat house. drawer. Keep the rest in the bank. Try to write down your expenses to minimize the Mail “latte factor” (daily spending on treats). You can mail letters and packages through the Store. The daily mail list is published at lunch. Passports, Visas, Tickets You must give these travel documents to your Manners Houseparent after every break for safekeeping. Good manners show consideration for others. At Brentwood, we expect you to: Protecting your Property Warmly greet others. Make a list of the serial numbers, brand names, Stand up when an adult enters a room. and costs of all expensive items you bring to Open doors for others. school such as IPods, cell phones, calculators, Eat with your mouth closed. cameras, bicycles. Not to chew gum while talking to others. Ensure all expensive items are indelibly engraved Not to chew gum during School programmes. before you leave home. Deposit used gum in garbage. Look after your own property. Find a place for Listen without interrupting. everything and put everything in its place. Respect the learning environment of others. Make sure your property is fully insured. Your Remember the bell is a signal to the teacher, personal property is not covered by the School's not permission for you, to finish up class. insurance plan. Pick up after yourself. Take hats off indoors. Prefects Be quiet after lights out so others can sleep. Appointed by the Houseparents, prefects are senior Respect cell phone etiquette. student leaders who help manage daily routines and Remove earphones in areas for conversation. special events in the Houses and on campus. Please Say please and thank you. give prefects your full cooperation.
Meals and Snacks Prep Our Food Services Manager and Executive Chef Prep is short for preparation for class. Prep runs for plan weekly menus in accordance with sound two hours Monday to Friday. Prep is individual quiet nutrition and student preferences – always a study or, with permission, collaborative work, challenge! Please let them know if you have any completion of assignments, review for tests, research, special dietary needs or food allergies, or if you are reading, writing, thinking and reflecting time. Prep is a vegetarian. Limit your spending and an integral part of the academic day. consumption of junk food! 16 Safety Tips Typical Weekly Routine If you want to go for a run, hike or bike ride off campus, always go with a buddy, carry a Monday to Friday cell phone, and be back on campus by dusk. 7:00–7:40am Breakfast Wear bright clothing. Do not wear head- 7:45–8:10am House clean-up and Daily phones or ear buds in both ears. Inform your Morning Inspection houseparent before going. 8:15am Start of Academic classes 11:00–11:25am Cookie Break Cross the highway at the pedestrian light. 1:15pm Lunch Report any suspicious stranger on campus. 2:00–6:00pm Afternoon programmes Do not bring matches, lighters or candles to 5:30–6:30pm Dinner school. Do not cover smoke detectors or after dinner–7:15pm Free time electrical outlets. 7:15pm Students sign into House for Stay off the docks and the Millennium Trail prep, snacks and social time. after dark as both can be hazardous. 7:30–9:30pm Prep. Practise all safety drills and know how to 10:00pm Houses quiet respond (differently) to fire or earthquake. Overnight–7:00am Students may not leave their Manage your own risks by being informed and Houses without the direct, safety conscious. explicit permission of their Houseparent. School Store The Store carries supplies for academics, arts and Saturday athletics, toiletries, all school uniform items, and 8:00–8:40am Breakfast all Brentwood sports clothing. A list of required 8:40–9:15am House clean-up school supplies is provided with this Handbook. 9:15–10:10am No.1 House Inspections You may purchase these items at home, or stock 10:15–12:45pm Academic classes up at the Store before classes start. 12:45pm Lunch 1:30pm Sports begin Sign In 5:30pm Dinner Grades 9-11 sign in for breakfast and dinner in the 7:15pm Students check in with House Cafeteria, and all grades for inspections and prep staff, followed by House and free in the Houses. We need to know where you are, time. and sign-ins also encourage you to eat all your 10:00pm Grades 9 & 10 return to Houses meals in the Cafeteria. 10:30pm Grade 11 return to Houses 11:00pm Grade 12 return to Houses Sleep Brentwood’s schedule is busy. Get enough sleep! Sunday As a mid-week energy boost, there is typically a From 8:00am Light breakfast available sleep-in on Wednesday, in addition to the 10:00am–12 noon Sunday Brunch opportunity to sleep until brunch on Sunday. 3:00–3:30pm Afternoon tea 5:30–6:30pm Dinner Weekends 7:15pm Students check in with House Something fun is organized each weekend by the staff, followed by House and free Houses, GRAD, SAC, SPARC or Interhouse. time. Interhouse competitions 9:30pm Sign in to Houses
Open Houses with themes and food The Houses are kept quiet until 11:00am. Students Dances may attend church or other religious services by Movies arrangement. Students keep in touch with their House outings or camping trips Houseparent around 11am, 5pm, and 9:40pm. Sunday ski-ing Grades 9 and 10 also check in with Duty staff in the Special events such as the Winter Snowball cafeteria between 3:00 and 3:30pm. Concerts and shows in the Bunch Showcase games
17
Day Students
A Special Relationship Getting to and from School Day students and their families enjoy a special For safety, convenience and environmental good relationship with the School. Parents of day sense, day students are strongly encouraged to travel students are often strong supporters of arts, to and from school using parent car pools or public athletics and special events. They also invite transportation. Mr. Garvey will contact day families boarders home for leave, and volunteer to help before the start of each School year to decide whether out on campus in many ways. Although most of there are sufficient numbers to run a Brentwood bus the Handbook applies to day students as well as to and from Duncan. boarders, this page is especially for day students Although strongly discouraged, as a convenience to parents, and their families. senior day students may drive to and from school Absence with their parents’ and the School’s permission, Your parents must call the General Office before obtained from Mr. Garvey as follows: - 8.15am if you cannot attend class because of 1. Apply for driving permission, with a written letter illness. To request permission for absence from signed by your parents. School for a special family commitment, your 2. Sign a contract which specifies the conditions parents must contact Assistant Head - under which you may drive to school. Administration, John Garvey, well ahead of time. 3. Register the make, colour and licence number of
Attendance the vehicle being used.
You must sign in personally each morning, 4. Park only in the space designated by Mr. Garvey. Monday to Friday at the General Office. On 5. Drive yourself and any designated day student Saturday morning, you sign in at the House. passengers to and from school only. Designated Saturday inspection, classes, sports and special full day student passengers must register their letters School events are part of the school week. You of permission from both their own parents and must attend them all. If you have not signed in by those of the day student driver. the beginning of classes, your family will be 6. If you wish to drive for any other school related contacted by phone. Please be aware that repeated purpose (e.g. driving to a sports fixture), you must absences are unacceptable and may result in the have specific permission each time. loss of your day student place. 7. Never be tempted to use your car to bring in illegal substances. You risk dismissal if you do. Evenings Boarders sign into the House at 7:15pm. If you Getting involved in the House plan to be on campus after that time: - You are encouraged to become involved as fully as You must have your parents’ and possible in all aspects of the House and School. You Houseparent’s permission. Parents are asked are most welcome to House and School social events. to email or call. In turn, you are expected to assume your share of responsibility for the smooth running of your House. You must sign in like a boarder and stay for Do not think of the House just as a place to change the whole of prep. Your parents would pick or leave your personal property. Please recognize that you up from the House at 9:30pm. being attached to a boarding house as a day student is At your parents’ request to the Houseparent, a privilege. Communicating with your parents and and with your Houseparent’s permission, you Houseparent is always a challenge, but remember that may stay overnight on occasion for a special it is your responsibility to keep them and yourself event. Please bring your own bedding and informed of what’s happening! expect to sleep on a couch!
Passports Day students intending to travel outside Canada are reminded of the need for a valid passport.
18 take leave. Except for Senior Leave, parents must Leave from Campus provide written permission to the Houseparent. Parents are asked to complete the “Boarding Students Definitions Identification of Host Families” form (available at Leave refers to a period when a boarder is permit- http://www.brentwood.bc.ca/admissions/publication ted to leave campus for a scheduled short break s.html), to facilitate anticipated arrangements. such as Thanksgiving and Easter, or in an ad hoc arrangement for a defined period of time, during Requests for leave must be in writing; email will the school year and without school supervision. suffice if from the parents’ email address on record Leave is requested and approved by parents or with the School. For weekend leave, parents should guardians in communication with the contact the Houseparent by verified email by the Houseparent or Assistant Houseparent. Mid-term Wednesday prior to the weekend. If the student is breaks and vacations, when the School is closed, not taking leave home, the adult hosts must also also constitute leave. Leave begins at the time the contact the House-parent. Parents may request leave student is no longer using School transportation to older siblings for their own child only. or under the care of a School employee. Students may not change leave and/or transportation Parent Leave arrangements approved by parents and Houseparents, Enables boarders to spend free time, for example, without specific approval by both, except in a to have dinner off campus, with parents or any situation deemed an emergency by either. Parents adult authorized in writing by parents. The must authorize changes to arrangements in writing. Houseparent must be informed in advance before After any leave, students should be back on campus a student leaves campus. no later than 10pm, unless international travel arrangements make that timing unfeasible. Special/Compassionate Leave Leave may be requested by parents to Houseparents Parent Approval of Leave at any time to support special family occasions or It is important for parents to understand the for compassionate reasons. difference between Leave and School supervised trips or activities off campus. Senior Leave Unchaperoned leave by public transport on The School cannot, and does not, assume Sundays after October mid-term for Grade 12s responsibility for students during Leave. Once the only. This leave will be granted by the House- student leaves the care of School employees and/or parent provided the student is in good standing. travels independently of School transportation, the Parent permission is assumed, unless parents School cannot monitor student behaviour or manage withdraw this privilege through the Houseparent. student safety.
The School does expect, however, that Leave will be Weekend Leave entrusted to responsible adult hosts, and does not Begins after classes, sports and other School endorse the unchaperoned use of any accommo- commitments on Saturday afternoon until Sunday dation by students on leave. Understanding family evening, typically to enable boarders to visit family needs, Houseparents will endorse Leave to young and friends in the area. The best weekends to take adult older siblings for the younger sibling(s) only, weekend leave are those with a 'Red Saturday', but not for non family members. With parental (without classes); see Calendar. To support our approval and direction regarding travel arrangements, vibrant boarding experience, we recommend the School will also help arrange appropriate, limiting weekend leave to one before and one after independent travel and accommodation to enable mid-term each term, although this may be Grade 12 students to attend university interviews, in increased at parent request. Canada, the US and overseas.
Process for Arranging Leave Parents of boarders need to assess the risks and benefits Parents work closely with Houseparents in making of any kind of Leave. Parents should ask questions of arrangements for boarding students when they the adult hosts to whom they are entrusting their
19 child’s care. If concerned or doubtful about any School Rules During Leave particular situation, as with any parental decision, Student and parents should be aware that certain parents have the right to decline. The School activities during Leave may result in the loss of undertakes no risk assessment regarding leave School privileges and other disciplinary action up to situations and is unable to advise of the and including suspension or expulsion. Students may appropriateness of leave; the final decision, be subject to discipline for misconduct which is, or particularly with respect to safety, transportation may be, disruptive of the educational process and accommodation arrangements, levels of interferes with the work of the School, or has a direct supervision, and proposed activities rests with or immediate effect on the discipline or general parents. The School will, however, advise parents welfare of the School, even if such conduct takes if they have concerns about a student taking leave place during Leave. Some examples of such outside at a particular time because of illness, disciplinary conduct which may have disciplinary ramifications at or academic issues, or conflicts with school School include any violation of law, or misuse of the activities and events. Internet or School network (personal, at home or at School) which impacts or could negatively impact the Responsibilities of Host Parents welfare of any member of the School community or The School supports, appreciates and encourages the reputation or functioning of the School. opportunities for boarders to enjoy leave time spent in family homes off-campus. In particular, Transportation the School and parents living some distance from For travel to and from School for major breaks and campus very much appreciate those families who when requesting leave, parents should clearly indicate generously accommodate boarders during shorter the preferred means of transportation for their breaks, such as Thanksgiving and Easter. In son/daughter. As much as reasonably possible, the addition, both boarders and day students may be School will assist with arrangements. invited to social gatherings in the area of the School at the homes of day student families. Such School transport, at reasonable rates, will be provided social opportunities have proved to be positive at the regularly scheduled student departure times to and memorable for all concerned. connect to ferries and airports. School transport may not be available to accommodate early departures, Parent hosts are reminded that in all cases, late returns or individual travel plans, and, if however, they assume a duty of care for their available, will be charged at cost. guests. Thus, in advance of parental approval of Leave, both sets of parents – those of the student Our travel coordinator ([email protected]) can guest(s) and of the host family – should arrange all reservations for air, bus and ferry communicate clearly, openly and directly with transportation, including drop-off and pick-up at local each other regarding the activities, level of terminals, with parental approval. supervision, kind of transportation provided, and other issues that may be of concern. If alternate plans are made, parents are asked to notify the Travel Office as soon as possible. The duty of care that hosts assume includes, at a minimum, responsible adult supervision of Students may be picked up and returned to School by student guests, to ensure their safety and law- their parents, older siblings, or by adult hosts approved abiding behaviour. Hosts also assume potential by parents in writing. liability for any foreseeable or deliberate harm to a Students are not permitted to drive other students to student guest at the host’s home or while in the and from leave. Boarders are not permitted at any host’s care. time to have access to a car while at School.
The host accepts that the duty of care, in all its Transportation preference for scheduled breaks can variances, is transferred from the School to the be indicated by parents in the Opening of Year travel host during the period of leave and takes full documents. responsibility for the student until the student returns to the School.
20 Travel Documents and Study Permits Parents must ensure that all travel documents accompanying their child(ren) are valid and complete for required travel. Travel document requirements vary depending on both the destination country and the student’s country of origin. The rules are also subject to change by governments. The process for obtaining documents can be complicated and lengthy. Please plan ahead!
Canadian students intending to travel to other countries, including the USA, must have a valid passport. Other travel documentation may be required depending upon the destination. Parents should consult the Citizenship and Immigration Canada website for the most current information. http://www.cic.gc.ca/english/index.asp
Non-Canadian students must travel with, at a minimum, a valid passport and a valid Canadian Study Permit, available from the nearest Canadian Consulate or Embassy. The School will endeavor to extend the original Study Permit while the student is on campus, however, Canadian Study Permits are only issued for the duration of the passport. Please ensure the passport is valid for the entire period the student will be enrolled at Brentwood.
Once they have received their letters of enrollment, upon arrival in September, non- Canadian students travelling to and from the School should also carry that document with them whenever crossing the border. Depending on citizenship or country of residence, students may need a temporary resident visa as well as a Study Permit.
21
Dress Code
Classes & Lunch, Thursday / Saturday After Lunch Monday to Friday Brentwood athletic, arts or House clothing much Girls No. 1 Uniform preferred. Smart casual is acceptable. Mackenzie kilt (no shorter than 2” above knee)* Brentwood crested black blazer* Theatre Dress White long sleeve blouse* Girls: Dress, coordinated skirt/ pants and a top. Mackenzie tartan tie* Boys: Shirt & tie, dress pants. Optional jacket. Black tights or knee socks Black leather flat dress shoes (suede, loafers, sling- Weekends (after Saturday sport) back, ballet, platform style, heels, and boots are Smart casual. not acceptable) Brentwood black sweater or red vest* optional Travel, Leave and Vacations Smart casual with rain jacket typically required. Boys No. 1 Uniform Brentwood grey dress pants* and black belt Travel with School teams Brentwood crested black blazer* Full Brentwood track suit or School uniform with White long-sleeved dress shirt sweater. Brentwood College School tie* Black socks Dress in the Dining Room Black leather (not suede) dress shoes In consideration for others, students must present Brentwood black school sweater* optional themselves in a clean and orderly fashion at every meal. No shirt, no shoes, no service! * All asterisked items must be purchased at the School Store. Hair
Although some minor, tasteful colour changes may be Classes & Lunch acceptable, students are expected to maintain their Monday Tuesday, Wednesday, Friday hair in a way that meets standards acceptable to the
Girls No. 1 Uniform or Classwear School. Boys must be clean-shaven.
Brentwood black dress pants, available only Hats may not be worn inside at any time. through the school store, with white blouse or Brentwood golf shirt and a Brentwood red vest. Jewelry Brentwood sweater may be worn as an alternative Jewelry is discouraged, particularly with School wear. in cold weather. Boys are not permitted to wear earrings at any time. or Body piercings, including tongue and nose, are Mackenzie kilt, white blouse with short, ¾ length strictly forbidden, with the exception of pierced or long sleeves and a Brentwood red vest. earrings for girls. Students will be asked to remove Brentwood sweater may be worn as an alternative body jewelry during term. in cold weather. Mackenzie tartan or House tie optional.* Brentwood uniform and classwear are to be worn with pride, and must not be combined Boys No. 1 Uniform or Classwear with other items. Grey dress pants & black belt, with a Brentwood Student dress at all times must be clean, in good golf shirt, black shoes & socks. Brentwood sweater repair, and considered by staff to be appropriate may also be worn in cold weather. for the occasion and in good taste. or Oversized or revealing clothing, or extremes of fashion or style are not acceptable at any time. Grey dress pants and black belt, with white long sleeved shirt and a House/School tie. Brentwood sweater or long sleeved shell may also be worn in cold weather.
22 What to bring / buy
All girls must own in good condition During Orientation, we schedule time for students to purchase Black Brentwood crested blazer* all required uniform items. After clothing has been purchased, it Mackenzie tartan kilt* is taken directly to our laundry service for alterations and Mackenzie tartan tie* labelling, before being returned to students. During the first few Brentwood school sweater* days of school, while the laundry staff are altering and labelling Brentwood red vest* clothing items, students are expected to wear smart casual Brentwood black dress pants* clothing (no jeans) to classes. We provide a named laundry bag White #1 long sleeve blouse (4 minimum)* for each student. White #1 short sleeve blouse (1minimum)* Black tights or knee socks (8 minimum)* Personal Clothing Black spandex/boxer shorts for under kilt (4 1 pair house slippers minimum) 1 bathrobe (optional) Two pairs of black leather dress shoes (no heels). One nightwear dressy pair, one practical /weather proof pair. 1 swimsuit Brentwood track suit* Smart Casual Clothes, including khaki cotton pants Brentwood T-shirt (2 minimum)* and dress shorts for warm weather. Brentwood golf shirt (1 minimum)* Theatre dress (please see page 22 of Handbook) Brentwood black shorts* Competitive House T-shirt* Indoor (non-marking) runners Household & Sundries Outdoor runners 2 sets of twin fitted sheets to fit a 75" x 39" / Rain boots 191cm x 99cm mattress White sports socks (6 pairs minimum) 2 pillow cases & 1 pillow (1 pillow provided by Plain black, red or white scarf (optional) school) Mittens & scarf for cold weather (optional) 4 bath towels Retractable umbrella or Brentwood umbrella* (optional) 2 hand towels 2 face cloths All boys must own in good condition 1 comforter & 2 cover slips 1 bathroom basket/ shaving kit Black Brentwood crested blazer* Shoe cleaning equipment Grey dress pants (2 minimum) * 1 study desk lamp Brentwood school tie* 1 mug, bowl, plate and set of utensils for use in Brentwood school sweater or shell* House kitchen (labeled) White #1 long sleeve shirt (3 minimum)* 1 small lockable metal security box & lock for Black dress socks (6 minimum) valuables (must be stored in lockable drawer provided to Black leather belt Black leather dress shoes each student in each dorm) Brentwood track suit* Family photos, personal memorabilia, posters & Brentwood T-shirt (2 minimum)* BluTac Brentwood golf shirt (4 minimum)* Urgent medications, e.g. EpiPen® Brentwood black shorts* Prescription glasses & prescription(s) Competitive House T-shirt* Flashlight and batteries or small LED headlamp Indoor (non-marking) runners Bank account & card set up at one of our local banks Outdoor runners (CIBC, Royal Bank, Islands Savings). White sports socks (6 pairs minimum) Plastic hangers Travel size sewing kit (optional) * All asterisked items must be purchased at the School Additional blanket (optional) Store.
23
What to bring / buy
What not to wear At the end of each School year take all your personal Extremes of fashion and style property home, or, if returning in September, make Oversized or revealing clothing and cut offs specific arrangements with your Houseparent for T-shirts with logos oversized, logos displaying references to storage, if available. Any personal affects drugs or alcohol or offensive images. unaccounted for will be retained for two weeks only, Clothes in poor condition and then donated to charity, or when appropriate (for example, School clothing) retained for students What not to bring in financial need.
Uninsured valuables and unlabelled personal property School Supplies: Artwork or items of any kind showing illicit drugs, alcohol or explicitly sexual or violent materials. Students may purchase these items before arriving in Appliances such as toasters, popcorn makers, kettles. A September or stock up at the School Store before small, shared fridge is permissible. classes start. Students need purchase initial Televisions or entertainment centres requirements only as school supplies are available in Expensive jewelry the School Store throughout the year. Bikes without a full locking device and a helmet Skateboards without full protective gear Items Required by All Grades: Too much stuff - you will be sharing a dorm! 1 binder and paper per course (6 courses) A set of dividers for each binder Labelling personal clothing 3 HB pencils and an eraser Before school, please label all footwear, underwear & 3 blue or black pens and 1 red pen other personal items (except clothing) permanently. Socks 1 highlighter and underwear will not be labelled by our laundry, as they 1 ruler (12"/30cm) are washed in net bags supplied in September. Other 1 pencil case items of clothing should be labelled temporarily – a Homework diary (provided by the school) laundry marker on the clothing label would do. As each Sturdy school bag (consider laptop provision) item of clothing (except socks and underwear) goes to be washed, it will be permanently named by our laundry Computers: staff, using labels which withstand frequent washing and Laptop computer is required (wireless capabilities) dry-cleaning. Carrying case for laptop Lockable device to secure laptop on desk Protecting Personal Property Ensure all expensive items are indelibly engraved Calculators: before you leave home. Cell phones and other such devices cannot be used in Maintain a list of the serial numbers, brand names, place of a calculator. and costs of all expensive items brought to School Mathematics 9: Any standard scientific calculator. such as stereo, IPod, computer, laptop, cell phone, The School Store stocks the Sharp EL-513V ($17.20). calculator, camera, bicycle, fridge, sports equipment As graphics calculator will not be permitted during (e.g. snowboard). tests, we recommend you wait until grade 10 before Arrange full coverage under your family insurance purchasing the Texas Instrument TI-84plus. plan for all expensive items. Students' personal Mathematics 10, 11, 12 & Calculus: All instruction effects are not covered by the School's insurance for these Math classes are currently based on the plan. Texas Instruments TI-84plus. It is recommended that Use the lock drawers provided in each dorm, and students have the TI-84 plus. deposit sums over $20 in the bank or with the Houseparent.
24 Health & Counselling
Maeda Health Centre Medication The Maeda Health Centre, adjacent to the Parents of any student requiring any kind of Woodward Sportsplex, contains consultation, medication must notify the Nurse. All medical counselling and treatment rooms, and separate male prescriptions must be filled through the Health and female accommodation for the observation and Centre. All medications must be kept in the Health care of students who are unwell. Centre, unless the Nurse authorizes otherwise.
Nursing Medical Information Form Our trained nurses are on call for confidential Parents must ensure that the Health History and advice to students and House staff 24 hours a day, Medical Information Form is fully completed and with daily office hours in the Health Centre. The returned to the School before the beginning of each nursing team, headed by Donna Decker, acting in school year disclosing all information relevant to a close consultation with the School Physician, is student’s care. responsible for the day-to-day health of the students. Health Education Physician The School promotes healthy lifestyle choices Dr. Decker holds regular clinics at the Health through fostering personal responsibility within a Centre. Emergency services are provided on a supportive community. In addition to health "house-call" basis to the School. Hospital service is education on nutrition, fitness, communicable readily available at the Cowichan District Hospital diseases, including STDs, and substance abuse, in Duncan, and at hospitals in Victoria. Specialists resources are freely available through the Health are available as required. Centre, Health and Wellness Office, SPARC, the Houses, and the Library. Physiotherapist A physiotherapist is available on site, twice weekly Counselling on sports afternoons, for individual referrals as well Students may raise any health related or personal as overseeing our rehab. programme (the process for issue at any time in confidence by speaking to any of return to sport after injury). Referral to outside the Nurses, the Doctor, or the Health and Wellness services is also available. Counsellor. Initial consultation and short term counselling is freely available. Any student needing Laboratory and X-ray extended individual therapeutic counselling, for Laboratory and standard X-ray services are situated example for anger management or an eating disorder, in the Mill Bay Plaza. Full radiology services are will usually be referred to an external private located in Duncan and Victoria. specialist, after full consultation with the family.
Medical and Dental Appointments Immunization Medical and special dental appointments should be Full immunization for all communicable childhood made through the nurse who arranges for Medical diseases is highly recommended before a student is Leave from School, if necessary. Regular dental enrolled. The dates of the student’s previous appointments with family dentists should be immunizations and their record of diseases must be scheduled by parents during vacations. recorded on the Health History and Medical Consent Form. The current immunization status of Optical each student is reviewed by the Head Nurse, who Students who wear glasses should bring two pairs to will contact parents if further immunization is school, one pair for use, and the other, with a recommended. The School has also established an prescription, to be left with the nurse. immunization programme with parent approved immunizations provided at cost.
25
Medical Coverage
Residents of British Columbia services of a dentist or dental surgeon, hospital must be covered for medical treatment by the BC expenses, x-ray and laboratory charges. Medical Services Plan or private insurance arranged by their parents. All medical offices will require a Non-Canadians student's personal health care number. For non-Canadian citizens and non-residents of Canada, accident insurance has been arranged with Residents of other Canadian provinces Citidal. The plan covers all accidents, twenty-four Under a reciprocal agreement, qualified students hours per day, every day while the School is in from all Canadian provinces (except Quebec) are session. This Accident Insurance policy does not eligible to receive benefits covered by their own replace coverage under a Canadian Medical Plan or provincial medical plan while attending the School. under an alternate private medical plan. The insurer Doctor and hospital services will submit billing for will pay the expense actually incurred, less the medical treatment directly to your provincial plan. amount allowed by any provincial health care or All medical offices will require a student's personal private medical plan, up to a maximum, which health care number. depends on the nature of the injury, to cover Non-Canadian Students and Canadian physician’s fees, emergency services of a dentist or dental surgeon, hospital expenses, x-ray and Students Living Abroad laboratory services charges. Non-Canadian students and Canadian students domiciled outside Canada are eligible for coverage All families are advised to carry extended medical coverage under the British Columbia Medical Services Plan for expenses not included under the aforementioned plans. (MSP) following a mandatory three month waiting period. The School will arrange for coverage For answers to any questions regarding insurance through its private insurer (Johnson Fu) for that coverage, please contact Derek Muzyka period for all new students, as well as any re- ([email protected]). enrolling students who are not already covered by either MSP or Johnson Fu. Where applicable, parents will be required to provide instruction to the School regarding their preferred insurance carrier (Johnson Fu or MSP) after the initial three months to ensure continued medical insurance coverage for all current students. An explanatory form is sent to parents with further details at the commencement of each school year.
Accident Insurance Plan
Canadian Citizens and Residents Accident Insurance has been arranged with Industrial Alliance for Residents of Canada and Canadians domiciled overseas. The plan covers all accidents, twenty-four hours per day, including School breaks and summer vacations. This Student Accident Insurance policy does not replace coverage under Canadian Provincial medical plans; qualified Canadian families should maintain such insurance. The insurer will pay the expense actually incurred, less the amount allowed by any provincial health care plan, up to a maximum, which depends on the nature of the injury, for physician’s fees, emergency
26
Academics
Academic Curriculum and Electives AP courses offered at Brentwood Because of the wide range of university pre- Art History, Biology, Calculus AB, Chemistry, requisites, the School makes every effort to create a Comparative Government & Politics, English timetable to suit the individual needs of students in Language & Composition, English Literature & the senior grades. Programming for Grades 11/12 is Composition, European History, Human handled through the Director of University Geography, Macroeconomics, Music Theory, Counselling and the Advisors. Courses at each Physics B, Psychology, and Studio Art. grade level, including Advanced Placement (AP) courses, are as follows: Agendas Agendas are distributed in September to Grades 9 Grade 9: English, French or Mandarin or Spanish, and 10 to help students learn to manage their time. Mathematics, Social Studies, Science, 21st Century Agendas must be brought to every class. Studies, Health Education. Assessment Grade 10: English, French or Spanish or Academic evaluation of students is a continuing Mandarin, Social Studies, Mathematics, Science, process through regular unit testing and grading of Planning assignments. Each half term, marks, effort ratings plus 1 of: Science and Ethics 11, Art History 11, and attitudinal comments for each student are Computer Science 11, International collected and reviewed by the Head of School, the Relations 11, Marketing 11, Music Theory Director of Academics and the faculty. This process 12, Robotics 11. alerts both teachers and students to any problems,
Grade 11: English, French or Spanish or and take appropriate action.
Mandarin, Social Studies, Mathematics. “The Book” plus 1 of: Physics 11, Chemistry 11, Biology 11 Students requiring additional help in managing plus 1 of: a second science, Geography 12, Art their independent work are put “on the book” by History 12, Entrepreneurship 12, Science the Director of Academics, to ensure daily and Ethics 11, Geology 12, Comparative monitoring of assignments by teachers. Government and Politics 12, Marketing 11, Music Theory, Studio Art. Classes
Grade 12: English 12 or English Literature 12. Academic classes are scheduled on six mornings (Monday–Saturday). Class sizes are relatively small, Plus 4 or 5 of: French 12, Spanish 12, Mathematics 12 and in subjects where it is advantageous to do so, or 11, Geography 12, World History students are grouped (set) by ability. 12, Physics 11 or 12, Chemistry 11 or 12, Biology 11 or 12, Geology 12, Commendation Entrepreneurship 12, Financial Students are expected to reach achievement levels Accounting 12, Human Geography 12. that reflect their best in terms of ability, attitude,
Advanced Placement (AP) and effort. Superior effort is rewarded through Academic Commendation every half-term. AP, administered by the College Board in Princeton, New Jersey, offers senior students the Colours opportunity to demonstrate college-level In addition to individual subject prizes awarded at achievement. The examinations, held in May, are the end of the year, superior achievement, together graded on a five-point scale: from 5, indicating the with a sound academic attitude, is recognized by the student is "extremely well qualified" in that subject awarding of Academic Colours in each grade. at a first year college level to 1, the low point on the scale. Over 1,000 post-secondary institutions in the Examinations U.S.A. and Canada grant advanced placement (into Formal mid-year and final examinations are held in a second year course) and credit (for the first year December and June, in addition to AP exams in course), or one of these, to students with AP May. Class tests are held regularly each term. examination grades of 4 or higher. 27 Extra Help Post-Secondary Planning Year in outline Extra study time is arranged for students who are Parents and senior students should check the University not maintaining adequate academic progress. Counselling site on the Intranet and attached to Topical help in individual subjects is readily Brentwood Ahead weekly for important information and available from subject teachers. If regular one-to-one application deadlines. tuition is required this can be arranged through the Summer Department Head and Director of Academics, at an • Visit universities and do SAT prep. additional cost. September Key Learning Style Differences • Meeting with all Grade 11 and 12 students and Students with diagnosed learning style differences advisors to confirm academic programmes. will be monitored in our KEY Centre, and • Meeting with Grade 12s to explain process of accommodated with extra time or a special setting post-secondary school planning and application. for major examinations, as recommended by their Individual Education Plans. There is an additional October / November monthly fee for this extra service. Individual • Meetings with each Grade 12 to discuss and tutorials for specialized support in mathematics, establish post-secondary plans. reading comprehension, writing and study skills are • PSAT for Grade 10s and 11s interested in U.S. also billed as an extra. Specialized testing may be October Mid-Term arranged through referral to a BC Registered • Eastern Canadian University Tour available to Psychologist whose report is necessary for any Grade 12 student. accommodation to be allowed by the BC Ministry of Education or the College Board. October to December • SAT Reasoning and, if required, SAT Subject Plagiarism tests for students planning to attend American Students are expected to present their own work, universities. citing references and using quotations as appropriate. • PSAT for Grade 10s and 11s interested in U.S. Plagiarism is copying the work and words of others December and presenting them as one's own. Such academic • Status report on post-secondary applications go dishonesty is unacceptable and will, on detection, out to parents of Grade 12s. result in significant penalties. September to March Reports • Visits to Brentwood by North American, Interim reports are provided only for NEW students Australian and British university and college and their parents at mid-term of the first term. admissions representatives. Comprehensive reports for ALL students and their parents are provided at the end of every term. These April / May / June reports include written comments and marks on • Academic programming of Grade 11 into Grade academic subjects, and comments on the student’s 12, and Grade 10 into Grade 11. athletics, arts and citizenship. • Individual meetings with Grade 11s to discuss Grade 12 programmes and post-secondary plans. University Counselling • May 1 is the common reply date for U.S.; all In addition to regular group meetings on major admitted students must commit to one school. topics concerning post-secondary planning, students • Letters to parents of Grade 11s and 10s regarding in Grades 11 and 12 sign up to meet individually following year's academic programmes. with Mr. Rodrigues, Mrs. Coull and Mr. Colistro. May / June Mr. Zenker visits ten times a year to work • Web registration for first year courses for some specifically with students applying to U.S. colleges Canadian universities. and universities. The University Counselling • Payment of deposits for course registration and Department manages all aspects of applying for student housing. university entrance, including SAT registration.
28 Athletics
Philosophy *Rowing The development of personal fitness, teamwork, Rowing is an all year sport offered at all levels on sportsmanlike attitudes, the pursuit of athletic Arts afternoons, so that students may row in excellence, and a love of sport are key aims of addition to other sports offered by term. Learn to Brentwood athletics, with team sports emphasized row is offered as a third term sport. for Grade 9-10 in the first term. Every student registers in one sport each term. Tours Each year, our major sports coordinate to offer the Term 1 Sports (subject to change) chance for our athletes to travel to different parts of Rugby (boys) Canada and internationally. Recent tours (in rugby, Soccer (senior boys) rowing, volleyball, field hockey, basketball) have Field Hockey (girls) visited Ontario, Washington, Hawaii, California, Volleyball (girls) England, Scotland, France, U.S.A. and Australia. Squash Tennis Awards and Colours Basketball pre-season training In addition to trophies for success in individual and Outdoor Pursuits team competition, the School recognizes athletic Cross-country Running excellence in terms of performance, attitude, and Sailing sportsmanship through the awarding of Athletic Rowing* Colours, and exceptional service to a sport through Service Awards. As a suspension from School for Term 2 Sports (subject to change) the violation of a major School rule can jeopardize Soccer (girls, junior boys) training and competition for other students, the Basketball award of colours may be withheld. Squash Ice Hockey Cross-country Running Lifesaving and Swimming Outdoor Pursuits Tennis (team training) Rugby (girls, senior boys) Field Hockey (girls) Volleyball (girls) Fitness Fusion Rowing*
Term 3 Sports (subject to change) Soccer (girls, junior boys) Tennis Golf Rugby (girls, senior boys) Sailing Squash Cross-country running Outdoor Pursuits Rowing* Basketball training (girls)
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Arts
Philosophy Arts offered by year (subject to change)
Cultural enrichment, skills development and Visual Arts creative self-expression are major aims of the arts Art Foundation 9-12 programme. Through studio work, classes, and Drawing and Painting 10-12 special arts events, students are educated both as Studio Art 12 AP artists and as an audience. Special performing arts Art Portfolio 11-12 events to which the whole school and the public are Pottery 10-12 cordially invited are held every term. Changing Traditional Photography 10-12 displays of student artwork are showcased in the Art Digital Photography 10-12 Gallery and throughout the School. Digital Video (by invitation 11, 12)
Scheduling Modern Video 10-12 Photojournalism (by invitation 11, 12) Arts are timetabled three afternoons a week on Yearbook and Website News Monday, Wednesday and Friday, and run all year. 3D Design and Sculpture 10-12 Rowing is also scheduled on arts afternoons. Performing Arts Students in Grades 9 or 10 must enrol in at least Debating and Model United Nations 9-12 one Arts course and in EITHER a second Arts Drama 9-11 course or rowing. Acting 10-12 Students in Grades 11 and 12 must enrol in: Senior Play 11-12 two Arts courses or Musical Theatre 10-12 one Arts course and Rowing or Dance 9-12 one Performing Arts course and athletic Choreography 11-12 training by invitation or Concert Choir 9-12 (by audition) two Visual Arts and training by invitation Vocal Jazz Ensemble 9-12 Pops Orchestra 9-12 Each student programme will likely involve a Jazz Band/Combo 9-12 minimum of six hours each week. For some Rock Band 9-12 programmes, special public performances and major Guitar ensemble composition productions, additional practice and/or rehearsal Music Theory AP time will be required. Technical Arts Private Lessons Theatre Production 10-12 Private music lessons (in piano, voice, guitar, Creative Science and Design Engineering 9-10 strings, brass and wind instruments) are available by arrangement, on an individual schedule, and at Awards and Colours extra cost. Students must commit to a whole year of In addition to prizes for outstanding achievement, the School recognizes excellence in Arts in terms of instruction, and regular practice. performance, attitude and commitment through the Theatre awarding of Arts Colours at each grade level. The Bunch Centre for Performing Arts offers Exceptional contribution through service is outstanding opportunities for students to perform, acknowledged by Service Awards. As a suspension contribute backstage, and learn varying protocols as from School for the violation of a major School rule members of an audience. Students attend or can jeopardize rehearsals and performances for participate in all major shows as part of their arts other students, the award of colours may be commitment throughout the year. withheld.
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School Rules
Upon enrolment, we assume that parents and Honesty and Ethics students fully support our rules. Before the start of The following constitute unacceptable conduct: each year, every student, supported by his/her lying parents, is expected to sign and submit the theft of any kind Statement of Personal Responsibility. academic plagiarism (presenting another person's work as one's own) Family attitudes and discussion on the importance cheating (in prep, tests, exams) of honesty and integrity, and the risks associated computer theft and interference (e.g. obtaining with drug and alcohol use are of paramount unauthorized access to staff or student files; importance in creating an effective partnership changing, damaging, or stealing the computer between your home and our School. files of other students or staff) All rules should be understood and followed in fraud (e.g. use of falsified identification) spirit as well as in letter. School rules apply when the use of profanity, offensive or hateful language when a student is under the jurisdiction of the in violation of our Principles of Community, in School, including all school trips and tours. any form of communication. Although students are no longer under School Possession and/or distribution of pornography. jurisdiction when travelling, independently of While each case will be dealt with individually, Brentwood staff, on leave to and from campus all action will include, at a minimum, reparations for School rules and outcomes remain in effect to damaged or lost property, and a personal statement promote safe, responsible, considerate conduct en of apology to those affected. Response to serious route, and unimpaired arrival at one’s destination. offences may include suspension, community When School authorities are made aware that a service, the possibility of immediate dismissal from School rule has been violated, due process ensues, the School, and legal action. and parents are contacted as soon as is possible. Verbal or Physical Intimidation The School's disciplinary response to breaches of In accordance with our Principles of Community conduct will include, whenever possible and and the School’s harassment policy, verbal or appropriate, the positive, constructive elements of physical intimidation or harassment of others will community service and counselling. Learning from not be tolerated, and may result in suspension or one's mistakes is vitally important. dismissal. Brentwood is committed to providing a Timely pro-active intervention may pre-empt fully supportive environment for all students. It was breaches of School rules which, having occurred, “just a joke” is not a defence. would lead to disciplinary action. Therefore, a student who comes forward, unimpaired, asking for Safety and Security help to overcome a problem with substance abuse Any behaviour which puts the safety and security of will be supported without fear of dismissal, anyone at risk will not be tolerated. Violation of this provided he/she agrees to and follows an regulation will result in at least suspension, if not appropriate course of action, including a zero immediate dismissal. tolerance contract and counselling, as necessary. The student’s family, the Head of School, the Smoking/Tobacco Products Assistant Head - Campus Life, the Houseparent and Brentwood College is a smoke free environment. the School Health Centre will always be involved to Students should arrive in September nicotine free, provide support and guidance. Parents should also as they are not permitted to use tobacco. Those who feel free to bring forward any issue of concern with do will face a combination of discipline, education, respect to their own child or to the well-being of the and, where necessary, medical support, and their community. Any student may also seek help on parents will always be contacted. Students who behalf of a friend to prevent a breach of discipline. disregard this rule may be suspended or dismissed.
31 Drugs and Alcohol The School will always endeavour to make our The suspension will be served at the student's community free of the presence of illegal drugs, and home or at school, at the discretion of the the illegal use of alcohol by students. Assistant Head - Campus Life. The student will also be required to participate in Any student facilitating the traffic of drugs or educational counselling defined by the alcohol into the school for other students will School. face the probability of immediate dismissal for at least the remainder of the school year. Any further violation of the alcohol regulation may lead to immediate dismissal No student may sell, traffic, purchase, possess or for at least the balance of the school year, use illegal drugs while under the jurisdiction of with any offence occurring in the third term the School, and when travelling to and from possibly delaying consideration for re- leave. Violation of this regulation on investiga- admission until January (if educationally tion will result in the immediate dismissal of the feasible) or September of the following year. student for at least the remaining portion of the school year. Any violation occurring in the third Conduct in the Residences term may delay consideration for re-admission Co-educational use of the dormitories or other areas until January (if educationally feasible) or of the Houses by a member(s) of the opposite sex is September of the following year. strictly forbidden. Violation of this regulation will Students should be aware that any incident result in at least suspension, if not dismissal. involving the suspected use or presence of drugs or alcohol and/or signs of impairment, is Any after lights-out activity, whether in one's own subject to the fullest investigation, including the House, another House, or on campus, without the possible use of drug testing and/or a specific permission of the Houseparent, carries the breathalyzer. possibility of suspension or dismissal.
The possession of apparatus for illegal drug use Co-educational use of House common rooms begins or material promoting illegal drug use will after 5:00pm Monday to Saturday, and after 12 noon attract punitive measures, including on Sunday, until House sign in. confiscation, and the possibility of dismissal. Illicit use of prescription drugs, such as Ritalin, Suspension is forbidden under the Criminal Code, and may Suspension from school programmes, including result in dismissal. Illicit use includes sharing, academic classes, arts, sports, and special events, selling, or use by a student for whom the drug may be served at the student’s home or internally at has not been medically prescribed. the discretion of the Assistant Head - Campus Life, Abuse of over the counter drugs or any and typically involves community service. To assist chemical substance will be subject to the same academic recovery, a suspended student will do a disciplinary action as outlined above. minimum of three hours evening study in the No student may sell, traffic, purchase, possess or residence (or at home) both during the days consume alcohol while under the jurisdiction of suspended and for an equal number of evenings the School and when travelling to and from following it, in addition to Sunday study time.
Leave. Use of Vehicles The final decision on the consequences for Regulations are printed on pages 15, 18 and 20. alcohol use or possession remains at the discretion of the Head of School. Weapons of any kind are absolutely forbidden. Immediate dismissal for alcohol use or possession is possible. Withdrawal The minimum consequence for alcohol use The Head of School reserves the right to insist on or possession will be total suspension from the immediate withdrawal of any student whose school programmes, including academic presence is judged by the School to be harmful to classes, for at least 7 days, with provision for the individual or the community as a whole. at least 40 hours of community service.
32 Brentwood College Summary of Fees 2012-2013 School Year Residents of Canada — All fees are payable in Canadian Funds. (Canadian citizens or landed immigrants whose principal residence and primary employment results in income tax being assessed and paid in Canada.) Year’s Fees in Advance Standard Payment Plan Boarding Students Payable in Payable in Payable in Payable in (all grades) August 2012 August 2012 December 2012 March 2013 Tuition & Boarding Fee $39,900* $19,950 $9,975 $9,975 Tuition Refund Plan $1,000 TOTAL $39,900 $20,950 $9,975 $9,975
Day Students Payable in Payable in Payable in Payable in (all grades) August 2012 August 2012 December 2012 March 2013 Tuition & $21,200* $10,600 $5,300 $5,300 Tuition Refund Plan $500 TOTAL $21,200 $11,100 $5,300 $5,300
Residents of United States — All fees are payable in Canadian Funds. Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration Canada to meet Study Permit deadlines. Tuition & Boarding Fee $44,300* The full annual fee is payable in advance and will be billed accordingly.
Residents of Other Countries — All fees are payable in Canadian Funds. Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration Canada to meet Study Permit deadlines. Tuition & Boarding Fee $51,500* The full annual fee is payable in advance and will be billed accordingly.
* In addition to the tuition and boarding fees noted above, a one time $1500 registration fee applies to all new students.
For any new student applying to Brentwood College School who has an older sibling(s) already attending the School, a 5% discount will be applied to each student's tuition and boarding fees.
Methods of Payment of Fees A bank draft or personal cheque, made payable to Your payment can be wired to our Bank at: - Brentwood College School. We accept US funds Royal Bank of Canada, Main Branch and will credit your account using the exchange rate 1079 Douglas Street, Victoria, BC on the day your cheque is deposited. V8W 2R7 Canada Transit Number 08000 On-line transfer of funds from your account to Bank No. 003 Account No. 105 325 5 Brentwood College School using your computer or International SWIFT code: ROYCCAT2 telephone. You will require the 6-digit account number on the top right corner of your Brentwood To ensure that the funds are credited to your College School statement. Please contact your own account, please ask your bank to state the full name bank for details on how to use this feature. of the student on the funds transfer invoice, and advise our accounts department by fax or e-mail Credit card payment - MasterCard or VISA. Please [email protected] so we can track the go to https://www.4wardthinking.ca/quick_pay to transfer from this end. initiate the credit card process.
33 Entertainment Extra Charges House Outings in term > $30
Statements covering fees and extra student expenses Commendee outings > $30 are mailed monthly during the school year. While Christmas House Outing & Dinner > $40 Houseparents and the School make every effort to End of Year House Dinner > $50 keep extra charges to a minimum, whether students Sunday Ski-ing and School Ski Day > $115 are at home or at boarding school, they will incur Special events > $150 year individual expenses.
Extras in addition to school fees include: Health Centre Clothing, dry-cleaning and alterations Students will be charged for medications when the cumulative amount exceeds $10. Students will also Personal items bought in the School Store be charged, at cost, for vaccinations, health Personal transportation insurance, and physiotherapy. Nursing care will be Optional trips and entertainment charged, at cost, if a nurse is required outside Personal shipping, mail, fax, courier, phone regular Health Centre hours for medical supervision The services of doctors, dentists, counsellors, of an impaired student. physiotherapy, or hospitals not covered by medical insurance Student Pocket Money: Advice to Parents Private lessons and individual tuition Managing money on a budget is a challenge for Individual educational options teenagers. At boarding school, when some students have much more money than others, Some extras to anticipate social and disciplinary issues can, regrettably, be (costs are approximate and subject to change) an unanticipated result. Consequently, access to large sums of money such as summer work Although Brentwood supplies most textbooks, savings and cash gifts is strongly discouraged. any student who loses, damages, or writes on a Given the use of local banking facilities and textbook (or library book), will be charged with debit cards by almost all students, the School the replacement cost. does not issue pocket money or money chits, Individual workbooks > $50 for junior grades to give parents a better overall picture of their Workbooks and exam guides > $100 for seniors child’s spending. In an emergency, the School SAT, PSAT and AP examination fees will advance limited funds in cash to students. University application fees Please establish and monitor a conservative Individual memberships of associations weekly budget for your son/daughter ($15-$25). required for insurance in sports like rowing or Through on-line banking, you can credit hockey his/her account weekly. When situations such as Specialized sports not offered on campus, such leave require larger sums, specific transfers can as golf, lifesaving be made. We recommend a joint parent/student account Transportation so that you may access, monitor and discuss School transport, at reasonable rates, will be your child’s personal spending. provided at the regularly scheduled student Parents who consider their child is not ready to departure times to connect to ferries and airports. manage an account independently, may deposit
School transport may not be available to a sum with the School to be accessed for weekly accommodate early departures, late returns or pocket money through Joan May, Student individual travel plans, and, if available, will be Services. charged at cost. If taxis are the only alternative, these must be pre-arranged when the leave is approved and will be charged at cost.
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Tuition Refund Plan
The Tuition Refund Plan (TRP) provides financial 5. Except for epidemic closure as specified in the protection when a student is absent or withdrawn policy, inability of the School to operate and for reasons such as: serious accident; extended provide formal academic instruction, including illness; dismissal; financial reverses; transfer of family; closure for any reason. death of a parent. All students, including late Use of drugs (any drug or agent classified as a admissions, must enroll in the TRP. Coverage narcotic, hallucinogenic, psychedelic, or having begins following the 14 consecutive day similar classification or effects). Exception if drug or qualification period. agent is administered under legally qualified medical procedures. Definitions 1. All refunds are based on an academic year of Under non-medical coverage: thirty-one consecutive weeks or 275 consecutive 1. Any absence, withdrawal or dismissal prior to days, including weekends, holidays and attending classes for the first fourteen vacations within this time period. consecutive days of the academic year. 2. Withdrawal means a complete, voluntary
severance from classes for the balance of the 2. Withdrawal caused by insurrection, rebellion, riot, civil commotion or any government order academic year. Dismissal means a complete, directed to the students. involuntary severance from classes by the School authorities for the balance of the academic year. 3. War or act of war, declared or undeclared: any Classes means days of formal academic nuclear reaction, controlled or accident. instruction including examinations. 4. Destruction of any School facility due to any Registration and orientation days are not class cause whatsoever. days. 5. Inability of the School to operate and provide 3. Temporary non-medical absences, temporary formal academic instructions, including closure suspensions or change from resident to day for any reason. status for any reason are not a basis for claim. 6. Boycotting of classes.
7. Being inducted or drafted into the Armed Terms of Coverage Forces including alternative duty as a Medical: From September 1, through the last day of Conscientious Objector. the academic year. 8. Fear of contagion. Non-Medical: For the entire academic year after meeting fourteen day attendance requirement. Why is this plan important? Parents should fully understand their annual Not covered under the Plan financial obligation for tuition and other fees. Under medical coverage: Because commitments for salaries and maintenance 1. Illness which first manifested itself or accident are on an annual basis, the absence or withdrawal of which occurred before effective date of a student does not reduce operating expenses. coverage. Therefore, most schools out of necessity must take 2. Any medical condition for which the student the position that there can be neither refund of fees does not regularly receive legally qualified paid nor cancellation of unpaid fee obligations. treatment. This means a parent makes a financial commitment for the full year. Unfortunately, some students do 3. Refund period ends immediately upon student’s not complete their full year. Then, the protection resumption of classes at any school or place of afforded by this plan will be a welcomed resource. learning or upon becoming gainfully employed. As enrolment in this plan is mandatory, a careful 4. War or act of war, declared or undeclared, reading of this policy is recommended. participation in a riot.
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Tuition Refund Plan Reason for refund Refund Formulae
1. Medical Absence or Withdrawal 100% x number of days absent* x yearly fees 100% of the unused fees (prorated) provided 275 (days in school year) the physical disability extends for thirty-one or more consecutive days. This is for any physical * Must be 31 or more consecutive days disability certified to by a legally qualified physician or surgeon.
70% of the unused fees (prorated), if disability 70% x number of days absent* x yearly fees is a mental or nervous disorder and extends 275 (days in school year) for thirty-one or more consecutive days. This disability must be certified to by a legally * Must be 31 or more consecutive days qualified physician or psychiatrist.
Epidemic Closure will result in 100% of 100% x number of days closed* x yearly fees unused fees (prorated for every class day lost) 275 (days in school year) when closure is ordered by the local Public
Health Authority.
2. Non-Medical Withdrawal 70% of the unused fees (prorated) provided 70% x number of days withdrawn* x yearly fees the student has attended classes for more than 275 (days in school year) fourteen consecutive days following the commencement of his/her first class.
3. Dismissal 60% of the unused fees (prorated) provided 60% x number of days withdrawn* x yearly fees the student has attended classes for more than 275 (days in school year) fourteen consecutive days following the commencement of his/her class.
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