Ordinary Business Council Meeting 23Rd October 2020

BREWARRINA SHIRE COUNCIL

MEETING OF COUNCIL Agenda October

Brewarrina Shire Council 57 Bathurst Street Brewarrina NSW 2839

Friday 23rd October 2020 Commencing at 10.00am

1 2 The Council of the SHIRE OF BREWARRINA

All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839 PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100 Fax: (02) 6839 2100 Email: [email protected]

______

NOTICE OF ORDINARY MEETING NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 23rd October 2020 at the Brewarrina Shire Council Chambers commencing at 10.00 am for the transaction of the following business.

1. Opening Prayer & Acknowledgement of Country

2. Apologies / Leave of Absence

3. Declaration of Interest Page 5

4. Confirmation of Minutes Minutes of the Ordinary Meeting held on Friday 25th September 2020 Page 9

5. Mayoral Minute NIL

6. Reports of Committees – September Plant Committee Minutes Page 25

7. Reports to Council For Action 1. Christmas Closure Page 29 2. Monthly Financial Report Page 31 3. Road Construction Queries Page 33 4. Cross Border Tourism Initiative Page 37 5. Brewarrina-Wilson Street Re-Zoning Page 83 6. 2019/20 Annual Report Page 87

8. Reports for Information • Reports For Information Covering Report Page 90 • Status Report, Page 92 a. General Manager / Mayor Diary Page 105 b. Roads Page 107 c. Plant Page 125 d. Utilities Page 127 e. MEHB Page 129 f. CSM Page 133 g. Library Page 137 h. Brewarrina Services Australia Page 139 i. Tourism Page 141 j. CDC Page 147 k. Brewarrina Youth Centre Page 153 l. Service NSW Update Page 159 m. Human Resources Page 161

• Items for Correspondence a. Office of Local Government Circular to Councils Page 165

9. Notice of Motion / Questions with Notice NIL

10. Confidential Matters • Staff Accommodation Needs Page 167 • Child Care Operations – Update Page 173 11. Conclusion of Meeting

Delegations: Nil Jeff Sowiak General Manager The Council of the SHIRE OF BREWARRINA

DISCLOSURE OF INTEREST AT ORDINARY COUNCIL MEETING

Meeting Date: ......

Item Number: ......

Subject:

......

I, ...... declare the following interest:

 Pecuniary: Must leave Chamber; take no part in the discussion and voting.

nNo -Pecuniary - Significant Conflict: Recommended that affected person leaves Chamber, takes no part in discussion and voting.

nNo -Pecuniary - Insignificant Conflict: Affected person may choose to remain in Chamber and participate in discussion and voting.

For the reason that:

......

……………………………………......

Signed: ...... Date: ...... (Definitions are provided on the next page)

5 Definitions (Local Government Act and Code of Conduct)

Pecuniary - An interest that a person has in a matter because of a reasonable likelihood or expectation or appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 Sections 442 and 443).

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

The Councillor or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451)

Non-Pecuniary - A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

• It may be appropriate that no action is taken where the potential for conflict is minimal. However, Council officials should consider providing an explanation of why they consider a conflict does not exist.

• Limit involvement if practical (for example, participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.

• Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

• Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in Section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

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7 PREVIOUS MONTHS MINUTES

8 MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL CHAMBERS ON FRIDAY 25th SEPTEMBER 2020

Meeting commenced at 10:15 am

1: PRESENT:

Councillors Phillip O’CONNOR William LOUGHNAN Angelo PIPPOS Thomas STANTON Mark BROWN Vivian SLACK - SMITH Donna JEFFRIES David WHEATLEY

General Manager Jeff SOWIAK Executive Assistant Belinda LOUGHNAN

2: APOLOGIES

• NIL

3. DECLARATION OF PECUNIARY OR NON-PECUNIARY CONFLICT OF INTEREST:

• NIL

4: CONFIRMATION OF MINUTES:

th Confirmation of the Minutes of the Ordinary Meeting of Friday 28 August 2020.

RESOLVED on MOTION by Councillor Brown seconded by Councillor Wheatley 128/20 that the Minutes of the Ordinary Meeting 28th August 2020 covered by resolutions 107/20 to 127/20 action request be adopted. With the amendment to resolution 124/20 to include Mannix Brothers in the alternate list.

The MOTION upon being PUT to the MEETING was declared CARRIED

4a: ELECTION OF MAYOR

• Mayor O’Connor stood down as Chair, and the General Manager Jeff Sowiak assumed the position of Chair/ Returning officer while the Mayoral Election took place.

4a: ELECTION OF MAYOR

The purpose of this report is to inform Council on the process for electing a Mayor.

RECOMMENDATION: That: 1. If there is more than one Mayoral candidate, the Council resolves whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting;

2. That a Mayor is elected in accordance with the legislated process;

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3. That the General Manager in his capacity as Returning Officer notifies the result of the election to the Director-General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and

4. All ballot papers are to be destroyed following the election.

The Returning Officer declared that he had received two nominations for the office of Mayor of Brewarrina from:

1. Councillor Jeffries

2. Councillor O’Connor

129/20 RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Pippos that Council resolve:

1. If there is more than one Mayoral candidate, the Council resolves to vote via Ordinary ballot.

2. That a Mayor is elected in accordance with the legislated process;

4. All ballot papers are to be destroyed following the election.

The MOTION on being PUT to the meeting was declared CARRIED

Following the vote, the General Manager declared Councillor O’Connor was elected as the Mayor until the next Mayoral Election on September 2021 and congratulated him on his election to the position.

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4b: ELECTION OF DEPUTY MAYOR

1b. ELECTION OF DEPUTY MAYOR

The purpose of this report is to inform Council on the process for electing a Deputy Mayor.

RECOMMENDATION: That: 1. The Council determines whether it will elect a Deputy Mayor; and

2. If the Council determines to elect a Deputy Mayor, a) that an election is held; b) that the General Manager in his capacity as Returning Officer advises the election result to the Director- General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and c) That the term of the Deputy Mayor be the same as for the Mayor

3. All ballot papers are to be destroyed following the election.

130/20 RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Pippos that Council resolves that:

1. The Council determined that it would elect a Deputy Mayor;

2. That an election is held by way of ordinary ballot.

a) that the General Manager in his capacity as Returning Officer advises the election result to the Director- General of the Department of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales; and b) That the term of the Deputy Mayor be the same as for the Mayor

3. All ballot papers are to be destroyed following the election.

The MOTION on being PUT to the meeting was declared CARRIED.

• The General Manger Jeff Sowiak, assumed the position of Returning Officer to oversee the election process.

• The Returning Officer declared that he received two nominations for the office of Deputy Mayor of Brewarrina from:

1. Councillor Slack-Smith

2. Councillor Stanton

Following the vote, the General Manager declared Councillor Slack-Smith elected as the Deputy Mayor until the next Mayoral Election on September 2021 and congratulated her on the election to the position.

• The Mayor Councillor O’Connor Phillip O’Connor reassumed the position as chair, and thanked the Councillors for their support. Page 3 ...... GENERAL MANAGER MAYOR MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL CHAMBERS ON FRIDAY 25th SEPTEMBER 2020

5: MAYORAL MINUTE

• SEE CLOSED

6: REPORTS OF COMMITTEES:

• NIL

7: REPORTS FOR ACTION TO COUNCIL:

ITEM 1: BANK RECONCILIATION & INVESTMENTS

PURPOSE: The purpose of this report is to meet Council’s statutory obligation to table the annual returns of pecuniary interest required to be disclosed by Councillors and designated officers.

RECOMMENDATION: That: 1. The bank reconciliation report is received as information. 2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

RESOLVED on MOTION by Councillor Jeffries, Seconded by Councillor Pippos ; 131/20 That: 1. The bank reconciliation report is received as information.

2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

The MOTION upon being PUT to the MEETING was declared CARRIED

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ITEM 2: ANNUAL COUNCIL MEETING SCHEDULE

The purpose of this report is for Council to determine the dates of the Council meetings from October 2020 to September 2021.

RECOMMENDATION:

That Council;

1. Approve the attached Meeting Schedule Calendar of proposed Ordinary Council Meeting Dates

2. Approve the meeting start time for Ordinary Council Meetings dates as 10am and;

3. Determine to publically advertise Council’s meeting schedule dates with locations for the period October 2020 – September 2021 in the following manner;

a) Website b) Newspaper c) Main Council Office.

132/20 RESOLVED on MOTION by Councillor Wheatley, Seconded by Councillor Loughnan that Council:

1. Approve the attached Meeting Schedule Calendar of proposed Ordinary Council Meeting Dates

2. Approve the meeting start time for Ordinary Council Meetings dates as 10am and;

3. Determine to publically advertise Council’s meeting schedule dates with locations for the period October 2020 – September 2021 in the following manner;

a) Website b) Newspaper c) Main Council Office.

The MOTION on being PUT to the MEETING was declared CARRIED

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ITEM 3: STANDING AND OTHER COMMITTEES AND ELECTION OF DELEGATES

The purpose of this report is for Council to determine its committee membership and elects its delegates. Name of Councillors Quor Public Committee (Mayor - member all Council Officers um Rep. committees) Aged Care Mayor and one Councillor GM or delegate 2 4

Brewarrina General Two Councillors Environmental Services Manager 6 9 Cemetery Committee Plant Committee All Councillors General Manager & Transport 4 n/a Manager Tourism and Cultural Two Councillors General Manager, Community 4 2 Committee Services Manager & Tourism Officer

Traffic Committee One Councillor (Council Transport Manager only has one vote)

Appointment of Delegates to External Committees

Council is to elect delegates to attend various meetings and committees:

Committee Proposed Staff Proposed Councillor Delegate Councillor Delegate 20/21 Delegates Roads and Maritime Services Transport Manager Two Councillors Councillor Wheatley Regional Consultative Committee Councillor O’Connor Murray Darling Association General Manager Mayor and one Councillor O’Connor Alternate. Councillor Loughnan Big Sky Library General Manager or Councillor or Councillor Pippos delegate Alternate Local Emergency Management General Manager or GM is LEMC Mayor Committee delegate Chair Western Regional Weeds General Manager & delegate One Councillor Councillor Committee Loughnan Water Users General Manager One Councillor Councillor O’Connor Councillor Loughnan Heritage Committee Manager of Environment, One Councillor Councillor Health an d Building Slack-Smith

RECOMMENDATION: That Council determines its committee membership and elects its delegates.

133/20 RESOLVED on MOTION by Councillor Wheatley, Seconded by Councillor Slack –Smith that Council determines its committee membership and elects its delegates.

The MOTION on being PUT to the MEETING was declared CARRIED

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ITEM 4: Geoff New Oval - UPGRADES RECOMMENDATION: That: 1. Council to endorse proposal of works for upgrades to Geoff New Oval 2. To allocate $70,000 from the Restricted Asset Fund to undertake these works.

RESOLVED on MOTION by Councillor Pippos Seconded by Councillor Wheatley 134 /20 that Council resolve to:

1. To endorse proposal of works for upgrades to Geoff New Oval 2. To allocate $70,000 from the Restricted Asset Fund to undertake these works.

The MOTION on being PUT to the MEETING was declared CARRIED

ITEM 5: ANNUAL FINANCIAL STATEMENTS & AUDIT REPORT - 30 JUNE 2020

PURPOSE: The purpose of this report is to present Council’s Annual Financial Reports, including the Audit report to the public.

RECOMMENDATION:

That Council: 1. Receive the Annual Financial Reports and Audit report for the year ended 30 June 2020, as presented to the public;

2. Receive the auditor’s presentation to Council from Brett Hanger from Nexia Australia.

• The Finance and Administration Manager Ang Pasang Rai Joined the meeting at 10:57am to discuss the annual financial Statement and Auditor’s Report.

• Brett Hanger of Nexia Australia and Manuel Moncada from the Audit Office joined the Meeting via teleconference at 11:00am to discuss the annual financial Statement and Auditor’s Report.

• Brett Hanger of Nexia Australia and Manuel Moncada from the Audit Office joined the Meeting left the meeting 11:06

• The Finance and Administration Manager Ang Pasang Rai left the meeting at 11:07am.

RESOLVED on MOTION by Councillor Pippos, Seconded by Councillor Wheatley 135/20 that the Council;

1. Receive the Annual Financial Reports and Audit report for the year ended 30 June 2020, as presented to the public;

2. Receive the auditor’s presentation to Council from Brett Hanger from Nexia Australia.

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The MOTION on being PUT to the MEETING was declared CARRIED

• Councillor Pippos suggested that the finance team be congratulated on their hard work.

ITEM 6: PROPOSED 40 KM PER HR AREA SPEED LIMIT BREWARRINA CBD

PURPOSE: The purpose of this report is to provide Council with a proposal to implement an area speed limit at Brewarrina CBD to improve safety and reduce impacts on commercial and pedestrian activities in the area.

RECOMMENDATION:

That Council approves and implements the 40 km per hr area speed limit in Brewarrina Central Business District as described below: • Bathurst St between Darling St and Young St • Bourke St between Darling St and Young St • Doyle St between Darling St and Young St • Darling St between Bourke St and Doyle St • Sandon St between Bourke St and Doyle St • Young St between Bourke St and Doyle St

A MOTION was moved by Councillor Pippos, Seconded by Councillor Loughnan and that motion was lost.

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REPORTS FOR INFORMATION:

The purpose of this report is for Councillors to receive the Status Report, Councils Information Reports as well as the items for Correspondence.

RECOMMENDATION: That the Status Report, Information Reports which are listed from a-n and the Items for Correspondence be received as information.

8: REPORTS FOR INFORMATION

a) Status Report , General Manager and Mayors Diary b) Roads c) Plant d) Utilities e) MEHB f) CSM g) Childcare h) Library i) Human Services j) Tourism/ Newspaper k) CDC l) Youth Centre m) Human Resources. n) Finance & Administration.

RESOLVED on MOTION by Councillor Loughnan Seconded by Councillor 137/20 Wheatley that the Status Report, Information reports and items of Correspondence be received and noted.

The MOTION on being PUT to the MEETING was declared CARRIED

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9: NOTICE OF MOTION/ QUESTIONS WITHOUT NOTICE

Re: Questions with notice September 2020 ordinary council meeting.

As per the Brewarrina Shire Council’s ‘Code of Meeting Practice’ I would like to include the following questions with notice for a response by the general manager for the 25 September 2020 ordinary meeting of Brewarrina Shire Council:

Background – Transparent & Effective Decision Making Elected Councillors rely on the accuracy and integrity of reports presented to Council to make informed decisions to benefit the Brewarrina Shire and its residents. False and misleading information has potential to greatly diminish Council’s judgement and ability to make appropriate, well-informed and unbiased decisions.

1. Would the general manager please provide Councillors with information on the procedures employed by Council to vet the accuracy of information contained in reports presented to Councillors?

Response from General Manager:

I agree, false and misleading information is not acceptable and I am fortunate to have employed professional managers with the qualifications, experience and skills necessary to provide the best possible advice to Council based on facts and informed opinion. I have only had one occasion to address one issue in which information presented to Council was ill- informed and that employee received formal disciplinary action and no longer works for Council.

Background – Compaction Tests Goodooga Road At the 28 August 2020 ordinary meeting of Council, Cr Jeffries asked to see the compaction tests performed on the Goodooga Road.

After the meeting Councillors were provided with an email copy of a test completed on 31 August 2020, it was noted that this test was conducted after the request was made. Despite this, the report indicates that the subgrade was tested at a depth of 150mm with the three sample results ranging from 100.4 down to 99.2. The results were trending downwards the further along the road where the tests were carried out. The road 23km north of Goodooga was tested at a depth of 250mm, with the results ranging from 101.6 down to 100. On these tests the optimum moisture content ranged between 18.9% & 17.9% however the actual moisture content varied between 5.8% & 5.2%, measuring a DRY result.

Councillors were then provided with another emailed compaction test results for the approaches to the Birrie Bridge and one compaction test for the new section of the Goodooga Road. This test was completed over one year ago, at the start of the job (2km north of Goodooga). This test indicates the gravel was tested at a depth of 300mm with relative compaction ranging between 101.8 down to 98.7. The optimum moisture content for this test was also very different to the actual moisture content and all tests came back as DRY.

The subgrade compaction results were not included with this report.

2. Could the general manager confirm the following?

1) The number and location of subgrade and road compaction tests completed on the new section of the Goodooga Road between Goodooga and the QLD border,

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2) The relative compaction percentage and moisture variation results of the subgrade and road compaction tests, and 3) Confirm the amount and/or depth of gravel used to build the new section of road between Goodooga and the QLD border.

Response from General Manager:

I can only provide confirmation of whatever it is that is provided for me to confirm. In the absence of additional information it is not possible to confirm what it is that I am required to confirm. I can only conclude that the reproduction of information contained in the laboratory tests provided to Councillors must be of interest to Councillor Jeffries.

If Councillors wish to undertake an in depth analysis of the methods used in road construction and tests conducted both in laboratories and in practice to ascertain that the pavement is of the required depth, gravel and source materials are of the required standard and stabilisation methods are in accordance with engineering parameters, then they would need an informed contextual framework from which to undertake such analysis.

I believe that is why Council has employed engineering staff with those qualifications, experience and capability.

Additional Comments Transport Manager:

Compaction test is one of several checks that we do on site to ensure compliance before proceeding to the next stage. Most of the compaction is completed with the scrapers; these machines are more than 20 Tonne, in addition to this we have 2 to 3 padfoot rollers running behind these scrapers. The lift or layer thickness used to build the sub-based layer is less than 100 mm; between the padfoot rollers and scrapers this provided ample compaction. The issue with the moisture content is related to the timing of the test compared to when the compaction was completed; the time difference contributes to lower moisture content, which was the case for Goodooga Rd; the sub-base had a moisture content of about 5% which is typical after completing this layer and doing the compaction test a few days later. It should be noted that the compaction is still there and not issues; it is just the moisture has reduced due to natural conditions, which what takes place after constructing the road.

Background – Birrie Bridge

The weekend of 11 – 13 September 2020 a number of Councillors were approached by members of the public regarding the redundant pipes at the Birrie Bridge. It was reported that truckloads of rock and at least two truckloads of concrete were despatched from Lightning Ridge to the redundant side track. Those complaining claimed the pipes were being filled with rock and/or concrete to create a new permanent structure in the bottom of the Birrie River. The intention of this was to hold back water to enhance the newly established rest area at the new Bridge. Photographs of the side track and covered pipes were provided to support these claims.

Understandably, this raised much concern for property owners downstream of the Birrie River who have riparian rights to stock and domestic flows from the river.

It is noted at the time of submitting this question that the side track and pipes have since been removed and a community announcement about this job has been posted on Council’s website. Even so, an explanation of the circumstances around this project and cost to Council would be appreciated. Page 11 ...... GENERAL MANAGER MAYOR MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL CHAMBERS ON FRIDAY 25th SEPTEMBER 2020

3. Would the general manager prepare a report for Councillors to brief them on what occurred at this site? At a minimum the report should establish the following information: a) whether or not the structure was registered with the relevant government authorities, b) provide a copy of the budget items and expenditure for this job, and c) inform councillors of any impacts on Council arising from this job

Response from General Manager: As I have reported to Councillors and the public;

‘After more than 4 years in operation the emergency side track for the old Birrie Bridge has been removed. This was the final step in the completion of the new Birrie Bridge. It was hoped that part of the side track could remain so that people could view the old timber bridge from the river , however such work would have obstructed the river flow and so action was taken last week to remove it entirely and restore the river to its natural level.

The Birrie Bridge Side track had works approval. The removal of the structure and any modifications thereto, were funded from the allocation provided for the construction of the Birrie Bridge. I am not aware of any impacts on Council.

Background – Western NSW Local Health District Request for Tender closing 6 October 2020:

Western NSW Local Health District provides health and wellbeing services 31% of NSW. At present there is a RFT to provide medical services for six WNSWLHD facilities in the following three networks of communities. • Bourke and Brewarrina • Walgett, Collarenebri, and Lightning Ridge • Coonamble.

4. Has the general manager been briefed on the potential changes to the current suite of services provided by the WNSWLHD to residents and visitors of Brewarrina Shire, namely the number of days a GP with VMO rights will be located in Brewarrina? If yes, could the general manager prepare a report to brief Councillors, if no would the general manager organise a meeting with relevant stakeholders to discuss the impacts of this new contract for residents and visitors to Brewarrina Shire.

The WNSWLHD did not offer any briefing on the tender specifications. However the GM has obtained a copy of the specifications and has and is, continuing to make a number of relevant inquiries to provide an informed report to the Council.

RESOLVED on MOTION by Councillor Jeffries Seconded by Councillor 138/20 Slack-Smith; that the questions and responses be received as information.

The MOTION on being PUT to the MEETING was declared CARRIED.

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10: CLOSED SESSION

RESOLVED on MOTION Councillor Wheatley seconded by Councillor Loughnan 139/20 that Council move to close the Meeting to the public as per section of the Local Government Act 1993: Section10A (2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed:

(i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council or; (iii) Reveal a trade secret.

The MOTION on being PUT to the MEETING was declared CARRIED.

• Meeting moved into closed at 11:20am

RESOLVED on MOTION by Councillor Loughnan Seconded by Councillor 141/20 Wheatley that the Council move into open session.

The MOTION on being PUT to the MEETING was declared CARRIED.

Council resumed open session at 11:35am

11: OPEN SESSION

CONFD1- MAYORAL MINUTE MEDICAL OFFICER SERVICES PROVISION

Council to discuss the current process undertaken by Western Local Health District concerning tenders for the provision of Medical Officer Services to Brewarrina.

RESOLVED on MOTION by the Mayor that Council lobby the current Chief Medical 140/20 Officer for the Western Division to retain current service levels for the current tender that is in place for the provision of the Health Service, and if unsuccessful continue to lobby on this issue as required.

The MOTION on being PUT to the MEETING was declared CARRIED.

There being no further business, the meeting closed at 12:05pm

Page 13 ...... GENERAL MANAGER MAYOR REPORTS OF COMMITTIES

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24 MINUTES OF THE PLANT COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD FRIDAY 25th SEPTEMBER 2020 AT THE COUNCIL CHAMBERS _ _ _ _

The Plant Committee Meeting commenced at 09:00 AM

1. Present Councillors Phillip O'Connor (Mayor) David Wheatley William Loughnan Donna Jeffries Angelo Pippos Mark Brown Thomas Stanton Vivian Slack-Smith General Manager Jeff Sowiak Transport Manager Amer Tawfik

Minute Taker Belinda Loughnan

2. Apologies:  Nil

3. Declaration of Pecuniary Interest

 Nil

4. Minutes of Previous Meeting 26th June 2020.

Minutes were reviewed and accepted by all present committee members. Motion moved by Councillor Stanton and Seconded by Councillor Slack-Smith that the minutes of the Plant Committee Meeting 26th June 2020 be received.

5. Business arising from Previous Minutes.

 Nil

6. Items of discussion:

Presentation:

Update on Depot Improvements and Plant Purchased Since Last Meeting:

 A new sign rack has been installed on the side of the plant shed, this rack makes it a lot easier for the men to get the signs they need and it looks very tidy.  The workshop has had an installation of shelving which has allowed for improved storage. legacy items have been removed which made more space for essential parts.

 Rigged water cart to service the Wodalla camp and the Walgett rest area. 25 PAGE 1

MINUTES OF THE PLANT COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD FRIDAY 25th SEPTEMBER 2020 AT THE COUNCIL CHAMBERS _ _ _ _

 Council purchased a GPS for Council grader; there will be training on how to use the GPS.

 Staffing/ Weilmoringle: Currently Council have 39 staff in the transport space, this includes both Brewarrina and Goodooga Depots. The Transport manager gave an overview of the proposed team for the Jobs Gate Road, including what plant, staff and amenities would be needed.

o 3 Rollers o 3 Utes o Accommodation . One container style with 4 separate sleeping rooms . One container style kitchen – dining area . One container style with 3 separate shower/ toilet cubicles o Fuel pod o 5 new staff

The transport manager also suggested that Council hold a Community Meeting in Weilmoringle, one that was similar to the Goodooga Community meeting. The Transport Manager also showed the Councillors a timeline/ Proposed Project Program of works for the Jobs gate road.

Street Sweeper – Council decided against the street sweeper. Currently we have a contractor that comes and sweeps our streets and the councillors were happy with the job that our local boys did in the meantime. However it was stated that it would be a good item to have in the future.

Emulsion Tank for Goodooga –There is an increased length of Sealed Network in Goodooga and significant patching work on Bangate Rd. The sealing aggregate can be carted from Coonamble. But there is a need for an Emulsion Tank in Goodooga, rather than coming back to Brewarrina to get the emulsion. Which will enable sending the Jetpatcher for a week worth of work to Goodooga?  New $60,000 + Bunding  2nd Hand $25,000 + Bunding

Recommendation: That Council Look at purchasing a second hand emulsion tank for Goodooga.

New Float – Council has had an significant increase in the number of plant. The current Shire Float is small for some of our larger plant such as Grader, Loader, Heavy Rollers, a larger float with a quad axle with extendable Deck will enable moving large any of our plant

Estimated Cost $250K

Recommendation: That Council look at purchasing new float for our bigger items.

Portable Trolley Mounted Oil Dispensing System- Workshop agreed to use the same oil brand for all plant. Only four oils will be stored at any one time (engine oil – Light & Heavy Plant, transmission oil, hydraulic). This will improve efficiency and streamline services in our workshop; Goodooga 26 PAGE 2

MINUTES OF THE PLANT COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD FRIDAY 25th SEPTEMBER 2020 AT THE COUNCIL CHAMBERS _ _ _ _ Workshop has the Macnaught dispensing system - Cost $2,500 x 4 Recommendation: That Council purchases four Portable Trolley Mounted Oil Dispensing System.

200,000 L Water Tank- We are proposing to install 2 x 200,000 L tanks along the Brewarrina- Goodooga road similar to the one that is installed on Finger Post road. Another tank is proposed to be put on the Milroy West Bend Rd, to assist with future road works. This tank will be connected to the bore, which we have permission from the property owner to connect. The cost is $20k x 3

Recommendation: That Council purchase 3 x 200,000l water tanks.

Large Tractor Slasher - Council owns a small slasher and large green Topper The Green Topper is designed to trim the grass rather than slash it TfNSW allocated extra funding for vegetation control for 20-21 financial year. Chesterfield offered a heavily discounted 2.1m wide Howard Slasher for $12.2K.

New Flocon - This is a wish list item, for the future. It’s a truck similar to Council Jet Patcher with the ability to spread cold and hot mix asphalt. The Jet Patcher can only do sealing aggregate up to 7 mm; the Flocon is not able to replace the Jet Patcher but to supplement it. Both Bourke & Walgett have their own Flocon. A Flocon will-  Edge Break Repairs  Filling rutting on sealed network  Correcting settlement on Bridge Approaches

Accommodation – Bre Depot: Worker Accommodation was approved by Council for a care-take house 2018; There is now a need to revisit this issue, there is a proposed location at southern end of the yard. The setup will include following:  4 Single Bedroom Container  Kitchen  Toilet Shower

Recommendation: That Council purchases a demountable building for a worker accommodation at the Brewarrina depot.

7. General Business:  Nil

8. Next meeting date: TBA

There being no further business the chairman declared the meeting closed at 9.50 am.

David Wheatley CHAIRPERSON

27 PAGE 3 REPORTS FOR COUNCIL ACTION

28 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting to be held on Friday 23rd October 2020

DOC REF: TITLE: CHRISTMAS CLOSURE GM 1

REPORT Jeff Sowiak DATE: BY: General Manager 1st October 2020

IP&R REFERENCE: Theme 4: A Community With Integrated Leadership

PURPOSE: The purpose of this report is for Council to determine to closing date of Brewarrina Shire Council over the Christmas / New Year holiday period.

RECOMMENDATION: That: 1. Council allocates to Indoor Staff 3 Concessional Leave Days for the Christmas and New Year 2020/2021 closure period; and 2. Council supports the closure of Council offices from 1.00pm Thursday 24th December 2020 to 8.30am Monday 4th January 2021.

CONTENT: The HR Salary & Leave Policy, Clause 1.6.15 states:

‘The Award does not have specific provisions relating to Christmas and New Year concessional leave.

Council has a tradition of granting permanent indoor staff 3 days special leave between Christmas and the New Year in lieu of unpaid overtime worked throughout the year, with the balance being made up of annual leave and rostered days off. Outdoor staff are not granted any special leave as they are paid for any non-emergency overtime throughout the year.

The office is normally closed between Christmas and New Year with skeleton outdoor staff on duty for any emergencies that may arise.

The General Manager has the authority to approve Christmas/New Year Concessional Leave.’

As per policy, the General Manager can approve two days and a request to Council for consideration for an extra day of concessional leave. Traditionally, the Council has awarded Council indoor employees the working days between Boxing Day and New Year’s Day as additional time off, with full pay, in lieu of unpaid overtime.

29 The following scenario is proposed; • Council is closed from 1pm Thursday 24th December 2020 and re-open Monday 4th January 2021.

Thursday 24.12.20 Council Open: Skeleton Staff Close at 1pm

Friday 25.12.20 Public Holiday: Christmas Day Closed

Saturday/ 26.12.20 Weekend Closed Sunday 27.12.20 Monday 28.12.20 Public Holiday: Boxing Day Closed

Tuesday 29.12.20 Concessional Leave Closed

Wednesday 30.12.20 Concessional Leave Closed

Thursday 31.12.20 Concessional Leave Closed

Friday 1.1.21 Public Holiday: New Year’s Day Closed

Saturday/ 02.01.21 Weekend Closed Sunday 03.01.21

Monday 04.01.20 Council Open: Open

CONSULTATION: Nil

GOVERERNANCE IMPLICATIONS: This is an over award entitlement that recognises the unpaid overtime that is worked by indoor staff on occasions.

______Jeff Sowiak General Manager

ATTACHMENTS: NIL

30 BREWARRINA SHIRE COUNCIL

rd Agenda Submission for Ordinary Meeting held on Friday 23 October 2020.

BANK RECONCILIATION & DOC REF: TITLE: INVESTMENTS GM 2

DATE: REPORT BY: Rizwan Mushtaq Assistant Accountant 1ST October 2020 IP&R REFERENCE:

Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability RECOMMENDATION: That: 1. The bank reconciliation report is received as information. 2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.

CONTENT:

1. BANK RECONCILIATION

PURPOSE: The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 30th September 2020. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.

Bank Reconciliation for 30th September 2020 Cash book Opening Cashbook balance 1,684,425.63 Add: Receipts 4,380,786.22 Add: Recalled investments 900,000.00 Less: Payments 5,789,141.81 Less: Investments 1,000,000.00 Current Cashbook Balance 140,070.04

Council Operating Account Opening Statement Balance 1,643,822.33 Add: Receipts 4,399,092.79 Add: Recalled investment 900,000.00 Less: Payments 5,799,495.79 Less: Investments 1,000,000.00 Current Statement Balance 143,419.33 Add: Unpresented Receipts 655.10 Less: Unpresented Payments 4,004.39 Reconciliation Balance 140,070.04 Difference -

2. INVESTMENTS

PURPOSE In accordance with Clause 212 of the Local Government (General) Regulation 2005, the responsible accounting officer must provide the Council with a written report (setting out details of all money that the council has invested under Section 625 of the Act) to be presented to the ordinary meeting each month.

Ref Institution Amount Term & Rate Maturity Date 83 NAB 1,000,000.00 90 days @ 0.75% 03/11/2020 84 NAB 1,100,000.00 91 days @ 0.70% 23/11/2020 86 NAB 1,000,000.00 91 days @ 0.70% 23/11/2020 88 NAB 2,000,000.00 62 days @ 0.60% 26/10/2020 89 NAB 1,000,000.00 90 days @ 0.62% 23/12/2020 93 CBA 1,000,000.00 61 days @ 0.56% 05/10/2020 100 CBA 1,000,000.00 60 days @ 0.54% 29/11/2020 At call CBA 1,750,000.00 at call - variable Total $ 9,850,000.00

Certification – Responsible Accounting Officer

I hereby certify that the investments listed above have been made in accordance with Section 625 of the Local Government 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

______Ang Pasang Rai Responsible Accounting Officer

GOVERNANCE IMPLICATIONS: Compliance with Local Government (General) Regulation 2005- Clause 212:

The responsible accounting officer of a council must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented;  If only one ordinary meeting of the council is held in a month, at a meeting , or  If more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines.

______Jeff Sowiak General Manager

ATTACHMENTS: Nil

32 BREWARRINA SHIRE COUNCIL Agenda Submission for Extraordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: ROAD CONSTRUCTION QUERIES GM 3

REPORT Jeff Sowiak DATE: BY: General Manager 12th October 2020

IP&R REFERENCE: Objective 3.1 Good Quality Transport infrastructures.

PURPOSE: The purpose of this report to provide advice to Council concerning road construction queries

RECOMMENDATION: That Council receive the report and congratulate the Transport Manager and road construction crew on the outstanding achievement of having completed the sealing of the road from Goodooga to the Qld Border.

CONTENT:

During the open session of the Council meeting held on Friday 23rd September a number of ill-informed comments were made by Councillors and are on the public record concerning the Goodooga Road construction.

I am also aware that Cllr Jeffries has conducted an investigation and interviewed Council’s contract grader operator and made a number of remarks in open Council that are criticisms of the Transport Manager.

This action and the recorded comments have detrimentally impacted what should have been noted as an outstanding achievement for the Manager and the works crew in terms of sealing the Goodooga Road from Goodooga to the QLD border.

Councillors should be aware that interviewing contractors and conducting their own investigations into operational and staffing matters and using the forum of the Council meeting to promulgate criticism of staff, are all breaches the code of conduct and demean the role of a Councillor.

Mr Amer Tawfik is the Transport Manager and has a B.Sc. (Civil) from the University of Technology and a Master of Engineering, focused on transportation & project management from Auckland University. He has extensive experience in road construction, maintenance and design work and is responsible for a considerable improvement in road construction and planning for the Brewarrina Shire since his appointment to that role in 2017.

The Transport Manger has implemented significant changes to the way in which roads are maintained, constructed and provides informative reports to Council on a road works and planning as well as personally undertaking road design and day to day supervision. I am comfortable seeking the views of the Transport Manager and relying on that information and his expertise and it is disappointing that all Councillors do not share that view. 33 Queries on Compaction Testing;

As I stated at the last meeting there were a number of ill-informed comments concerning compaction testing and road works and I hope that this report will put this issue to bed once and for all.

There are a number of TfNSW specifications which outline the testing requirements for various types of work, relative to the project risk and the agreed project plan, for a particular project. If testing is required, it is conducted by a laboratory with appropriate accreditation.

The highest level standard for compaction testing of the two layers of road surface, namely the subbase (formation) and pavement (stabilised crushed rock) is that for each 5,000m2 , the subbase target is 98% relative compaction with 12 tests per klm and for the base course layer the target is 100% compaction and a total of 20 tests per klm. On that basis, if Council was to adopt the TfNSW highest standard for road projects it would require 32 test per klm with each test being undertaken by an accredited testing laboratory.

In the case of Brewarrina Shire, the time taken from sample to analysis results, is about three days so if this is a hold point for road works, no work could be undertaken until the results for each 500 metre section was known.

The approximate cost of the sampling and testing in accordance with this regime is approximately $5,000 per test. Therefore, for 32 klm of road, that would be 1,024 tests, that would delay works for 3,072 days (8 years) and cost about $5.1m. This does not include stand-down time or cost for the contractors and staff. In other words the implementation of such a compaction testing regime is completely impractical and unnecessary. Fortunately, this is not a requirement for road works in general.

QA specification M290 Pavement Rebuilding, provides for a use of a trial pavement to determine the effectiveness of the construction methods adopted for roadworks.

This methodology adopted by TfNSW for road projects is to do a trial test at the start of the project to confirm the number of roller passes and moisture and mix of stabiliser required, with a final test before the end of the project to check the overall work.

In relation to work on State Roads the TfNSW agreed project plan (G1 Specification for the Cato Widening project) had two hold-points, points where work cannot proceed until completed, involving testing, one for compaction testing on a trail pavement at the beginning of the project and one compaction test at the end of the pavement construction, which is consistent with this methodology.

However, it should also be noted that in the case of Shire and Regional roads the TfNSW requirements are not applicable.

In response to the matters raised by Clr Jeffries and the remaining commentary on the Goodooga road project.

I can advise;

There were two tests one at the start of works back in Sept 2019 and one on the second date in August 2020. Both were good results and met the standard of compaction required.

Cllr Jeffries provided commentary based on her knowledge that that the compaction results were dry and that the road would open up under traffic and that the last 10 kilometres of the road were “completed in a week or something ……which you know is unheard of”

34 The Transport Engineer is qualified and experienced in the design, construction and maintenance of roads and is qualified to interpret the results of the tests and to build the road.

In response to the initial question from Cllr Jeffries he initially advised :

He now adds the following comments:

One of the outcomes from the compaction test is the % moisture content in relation to the optimum value to produce the maximum dry density. Typically after constructing the road, the level of moisture content drops naturally however the compaction is still there, which is confirmed from the density result which shows that the compaction is more than 100%.

The road was built with sufficient pavement and formation height to be there for the many years, providing the reseal is applied every 15 years,

The seal design included two coats, with a larger stone size 14mm at the base and a medium size stone 10mm at top.

This is what TfNSW applies on state highways.

The C170 binder used was applied at a rate of 2.85L per m2

The above pavement and seal design is more than sufficient to cater for the expected traffic on this road.

Most of the roads built in the shire including TfNSW is with pavement thickness of 150 – 200mm. The pavement for Goodooga Rd is 250mm and also stabilised with more than 1.8% slag lime, the pavement is sound and will be there for many years to come. The proof is the flood we had in Feb/ March this year. The road was high and dry proved that the way this road was planned, designed and constructed is suitable to handle flood and heavy rain without any deficiencies.

In terms of the comments concerning the last 10 kilometres being completed in a week or something, this is clearly wrong,

Based on our project diary notes and the monthly reports we submit to RNSW and copied Council on, the last 10 km took more than 2months as listed below:

July 20 sealing km17 to km21 35 August 20 sealing km 21 to km28

Sep 20 sealing km28 to km21

Finally a comment was made by Cllr Jeffries in relation to the Bourke Road;

Councillor Jeffries: I just want to cast your mind back to the Bourke Road the same person was responsible for and every time it rains we are down there with that big jet patcher, patching up the road because it is all washing away. I am not sure I did not ask for any compaction tests, when that was happening, but you know.

This comment is also clearly wrong. The Transport Manager reports that;

In relation to the jet patching for Bourke Rd, specifically to the first 10 km (starting from Brewarrina) that was completed in 2018, follows:

The road is in good condition with no major defects;

Our Jetpatcher does not go to patch this section specifically after each rain event;

During heavy rain, water overflow to the north of the airport intersection and crosses the Bourke Rd, as a result of the hill further towards the west; and the seal still holds with no issues; it should be noted that we have secured $40K from TfNSW and completed drainage improvement to address this issue some 4 months back.

Discussion with Martin Wilson Council Jetpatcher operator, confirms that no major issue with this section on Bourke Road.

An inspection of the section of the road in question validates the commentary provided by the Transport Manager and regular operator, there is no evidence of patching to substantiate the claims made by Cllr Jeffries.

CONSULTATION: Council records, Staff , TfNSW standards and recording of Council meeting.

GOVERNANCE IMPLICATIONS: The Council code of conduct.

______Jeff Sowiak General Manager ATTACHMENTS: NIL

36 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting to be held on Friday 23rd October, 2020

DOC REF: TITLE: CROSS BORDER TOURISM INITIATIVE GM 4

REPORT Jeff Sowiak DATE: BY: General Manager 13th October 2020

IP&R REFERENCE: Theme 4: A Community with Integrated Leadership − L4. Benchmarking Quality of Life and Reporting

PURPOSE: The purpose of this report is for Councillors to endorse Council’s involvement with the NSW- QLD Tourism Promotional Activities.

RECOMMENDATION: That Council endorse the Memorandum of Understanding for the formation of the cross border tourism initiative.

CONTENT:

This matter was discussed at the Council meeting in June 2018 and Council has resolved to endorse the formation and continued involvement with a Cross Border Tourism initiative involving the Councils of; Bourke, Brewarrina, Cobar, Walgett, Balonne, Paroo and Bulloo Shires. The Bourke Shire has now again raised the issue of the cross border initiative and has identified funding that might be available to the For North West Joint Organisation. It is recommended that Council formally endorse the MOU and participate in this project.

For Councils information I have reproduced the comments made in relation to this matter back in June 2018.

The Mayor and General Manager were invited by the Mayor of Bourke to attend a meeting in Bourke on 29th May, 2018 to identify opportunities and develop strategies to enhance cross border (NSW-QLD) tourism promotional activities with resultant economic benefits.

Also in attendance at the meeting, from other Councils, were the Mayor and General Manager/Chief Executive Officers of the Bourke, Cobar, Walgett Shires in NSW and the Balonne, Bulloo and Paroo Shires in Qld.

The meeting coincided with a visit by the Hon. Adam Marshall MP NSW Minister for Tourism and Major Events and Rhonda Taylor the General Manager for Destinations Country & Outback NSW.

The NSW Cross Border Commissioner James Mc Tavish dialled into the meeting

and the Member for Barwon, Kevin Humphries was also present. The general view of the meeting was that the concept of joint tourism initiatives across the State Border would provide long terms benefits to all of the Local Government Areas and that cooperative marketing and promotion should be pursued.

The meeting agreed on the following course of action : • The undertaking of a product audit utilising a template to be developed by Destination Country and Outback NSW detailing what Local Government Area has to offer in the way of tourist facilities and attractions • The provision of seed funding by each Council of $5,000.00 • The need to obtain the “buy-in” of all local tourism operators • Develop a Memorandum of Understanding (MOU) amongst the Councils involved to assist in recognition of the ongoing commitment • Develop a framework around how the operating entity should be structured with the framework to include a brief strategic plan • Issue a press release across the area to be covered by the group detailing the plans for the cross-border initiative.

A press release and sample memorandum of Association have been completed and are attached. It is also proposed to establish a cross border Tourism Promotion Group. The NSW Minister supported the proposal and agreed to raise the matter with the QLD Minister for Tourism. The Council is asked to endorse the proposal and ongoing involvement with the future establishment of a cross border Tourism Promotion Group.

CONSULTATION: • NIL

GOVERNANCE IMPLICATIONS: Council has the legal capacity and funding to support its involvement with this activity.

______Jeff Sowiak General Manager

ATTACHMENT: • Letter Bourke Shire Council • Draft MOU • Meeting agenda May 2018

39 40

MEETING TO BE HELD AT BOURKE 29th MAY 2018 TO IDENTIFY OPPORTUNITIES AND DEVELOP STRATEGIES TO ENHANCE CROSS BORDER (NSW-QLD) TOURISM PROMOTIONAL ACTIVITIES WITH RESULTANT ECONOMIC BENEFITS

Agenda for Meeting (subject to change)

1. Chair - Ross Earl General Manager Bourke Shire 2. Welcome by Mayor Of Bourke Councillor Barry Hollman 3. Introductions- Individuals 4. Outline of Meeting Purpose – Ross Earl 5. Why the area selected 6. NSW Wales Government Perspective- Kevin Humphries MP Member for Barwon and New South Wales Minister For Tourism Hon. Adam Marshall MP 7. Role of Cross Border Commissioner- James McTavish- Cross Border Commissioner 8. Underpinning the Tourist Economy of both North West New South Wales and South West Queensland. 9. How do we move it forward- overcoming the tyranny of distance.

Background Information

The concept of having a closer relationship between the Councils on the either side of the New South Wales and Queensland Borders in the Far West of both States has been talked about for some time but little has been done to promote a collaborative approach between the Local Government authorities involved.

It is evident that in the absence of any strong tourism organisation the role of the facilitation of tourism related activities falls to Councils. I may add that whilst in times gone by the tourism function was not embraced to the same extent that it is today with Councils very cognisant of the economic benefits derived from the tourist dollar.

Tourism continues to emerge a vital sector in the economies each of our towns.

We have had numerous Tourist Organisations within New South Wales, locally, regionally and state based, with each enjoying varying degrees of success.

The current peak organisation is Destination NSW and it is good to see them represented here today.

With much of our focus in New South Wales being on Sydney and the world famous and iconic attractions it has to offer, including the Opera House and the Harbour Bridge it seems that a considerable amount of the promotion spend has gone in that direction.

Given the huge percentage of the population in the Sydney basin it could be argued that this is money well spent and only fair.

There is also intense rivalry between the states to attract the tourist dollar and the promotion of interstate activities whilst taking place is not high on the agenda.

This in turn can cause issues for those of us along the border regions which at times see promotion being constrained by what is effectively a line on a map.

This lack of cross border cooperation is gradually being addressed with a current program along the Murray being successfully implemented with benefits to all concerned.

The opportunity exists for the communities of South West Queensland and North West New South Wales to band together to promote this region a similar level of success without the border being an impediment to enhancing this cross border collaboration.

Bulloo Shire and Bourke Shire have signed a Memorandum of Understanding and while it has not resulted in any significant change to date it has been a positive start and importantly the recognition of the potential benefits to a both areas.

Bourke is an iconic town in Australian folklore and the many people conversant with the saying out the “Back of Bourke” and keen to say they have been to the back of Bourke. Council have tried and I believe successfully, to promote Bourke as a destination as opposed to a stopover and if we look at the name of our peak body Destination NSW clearly the message is to make our town and/or district a “destination”.

Discussions have been little more than informal on many instances regarding Cross Border relationships and the opportunity exists now to formalise and develop those relationships to bring about a positive outcome.

Whilst acknowledging some of the Councils here today are also members of the Border Rivers Organisation of Councils (BROC) and they may have has similar discussions it was thought that our initial efforts should focus on the seven (7) Councils identified.

Each of the seven have a degree of synergy and all have a strong and growing tourist industry which provides an significant economic benefit to each community and an economic benefit that could easily grow exponentially.

Minister Marshall has a strong sense of the benefit that regional tourism can and has brought to regional areas and being regionally based himself, acutely aware of the benefit of the tourism dollar. Like a wage the tourism dollar must be earned and it must be earned by the provision of marketable and sustainable product as there is a competitive market trying to capture those tourist dollars. It is easy to say your district is a well- kept secret but that secrecy won’t build you economic growth.

Not being from a tourism back ground I will be guided by those in the room with a much greater breadth of knowledge on how to progress our proposed collaborative approach. Such a collaborative approach, should be underpinned by an understanding of the mutual benefits that will flow to each community. We should focus in the longer term and not let the seemingly short term benefits for some cloud the long term objective.

A quick review of the summary of each Council (generously provided by Wikipedia in the main) shows that each of the Councils have a small and declining population and there is a need for a pro-active approach to reverse this trend. The total area covered by the Councils involved is greater than that of New Zealand or England

Australia as they say was built on the sheep’s back and for each of the areas involved this is very true and each of the areas still has reminders and links of those days which formed a vital part of Australia History. It is something we should market and share with those whose exposure to outback Australia has seen them not yet go past the great divide.

Today is about building a foundation and developing relationships and obtaining a commitment.

Once these are established we can build upon each for the mutual benefit of all concerned.

The Hon. Adam John MARSHALL, MP Member of the Legislative Assembly Member for Northern Tablelands Minister for Tourism and Major Events, and Assistant Minister for Skills Member of The Nationals

Contact:

Northern Tablelands Electorate Office

The Hon. Adam Marshall MP Suite 1 Ground Floor 175 Rusden St ARMIDALE NSW 2350

Ph: 02 6772 5552 Email: [email protected]

The Hon. Kevin John HUMPHRIES, MP

Member of the Legislative Assembly Member for Barwon Member of The Nationals

Contact:

Barwon Electorate Office

The Hon. Kevin Humphries, MP Suite 1 Ground Floor 60 Maitland Street NARRABRI NSW 2390

Ph: (02) 6792 1422 Email: [email protected]

The Hon. Kate JONES, MP

Member for Cooper (ALP) Minister for Innovation and Tourism Industry Development and Minister for the Commonwealth Games

Contact details

Shop 2, 230 Waterworks Road ASHGROVE QLD 4060

Ph: (07) 3554 9100 Email: [email protected]

TOTAL AREA OF SHIRES = 279,939 KM 2

COMPARISON -

ITALY 294,140 KM 2

UNITED KINGDOM 241,930 KM 2

NEW ZEALAND 262,443 KM 2

Shire of Balonne

Shire of Balonne Queensland

Location within Queensland

Population 4,377 (2016 census)[1]

• Density 0.140512/km2 (0.36393/sq mi)

Established 1879

Area 31,150.3 km2 (12,027.2 sq mi)

Council seat St George

Region Maranoa

State electorate(s) Warrego

Federal Division(s) Division of Maranoa

Website Shire of Balonne

LGAs around Shire of Balonne:

Maranoa Maranoa Western Downs Shire of

Paroo Goondiwindi Balonne Brewarrina Moree Plains Walgett (NSW) (NSW) (NSW)

Mayor & GM/CEO

 Mayor : Richard Marsh  CEO/GM: Matthew Magin

Contact

Phone: 07 4620 8888

Email: [email protected]

Mail: PO Box 201

ST GEORGE QLD 4487

The Shire of Balonne is a local government area in South West Queensland, Australia, over 500 kilometres (310 mi) from the state capital, Brisbane. It covers an area of 31,150.3 square kilometres (12,027.2 sq mi), and has existed as a local government entity since 1879. It is headquartered in its main town, St George.

Rivers

The area contains the Balonne, Barwon, Boomi, Culgoa, Little Weir, Maranoa, Moonie, and Narran rivers, which attract fishermen seeking both the Yellow belly and Murray Cod. Towns and localities

The Shire of Balonne includes the following settlements:

 St George  Alton  Bollon  Boolba  Dirranbandi  Hebel  Mungindi  Nindigully  Thallon Population

Year Population 2011 4,720 2016 4,377

Bourke Shire

Bourke Shire New South Wales

Location in New South Wales

30°06′S 145°56′E30.100°S

Coordinates 145.933°ECoordinates: 30°06′S 145°56′E30.100°S 145.933°E

Population 2,834 (2016 census)[1]

• Density 0.067996/km2 (0.17611/sq mi)

Area 41,679 km2 (16,092.4 sq mi)

Council seat Bourke

Region Orana

State electorate(s) Barwon

Federal Division(s) Parkes

Website Bourke Shire

LGAs around Bourke Shire: Bulloo (Qld) Paroo (Qld) Balonne (Qld) Unincorporated

Bourke Shire Brewarrina

Far West Unincorporated

Cobar Bogan

Far West

Mayor & GM/CEO

 Mayor : Barry Hollman  CEO/GM: Ross Earl

Contact

Phone: 02 308 000

Email: [email protected]

Mail: PO Box 21

BOURKE NSW 2840

Bourke Shire is a local government area in the Orana region of New South Wales, Australia. The Shire is located adjacent to the Darling River, which is known as the Barwon River upstream from Bourke; and located adjacent to the Mitchell Highway. The northern boundary of the Shire is located adjacent to the border between New South Wales and Queensland. The Shire is a cotton, wool, beef and goat producing area. Tourism also play a significant role to the area. Main towns and villages

Bourke Shire includes Bourke and the villages:

 Byrock  Enngonia  Fords Bridge  Wanaaring  Louth.

Population

Year Population 2011 2,868 2016 2,834

Brewarrina Shire

Brewarrina Shire New South Wales

Location in New South Wales

29°57.6′S 146°51.6′E29.9600°S 146.8600°ECoordinates:

Coordinates 29°57.6′S 146°51.6′E29.9600°S 146.8600°E

Population 1,651 (2016 census)[1]

• Density 0.086043/km2 (0.22285/sq mi)

Area 19,188 km2 (7,408.5 sq mi)

Council seat Brewarrina

Region Orana

State electorate(s) Barwon

Federal Division(s) Parkes

Website Brewarrina Shire

LGAs around Brewarrina Shire: Paroo (Qld) Balonne (Qld) Balonne (Qld) Brewarrina

Bourke Walgett Shire

Cobar Bogan Warren

Mayor & GM/CEO

 Mayor : Phillip O’Connor  CEO/GM: Jeff Sowiak

Contact

Phone: 02 305 100

Email: [email protected]

Mail: PO Box 125

BREWARRINA NSW 2839

Brewarrina Shire is a local government area in the Orana region of New South Wales, Australia. The Shire is located adjacent to the Darling River, which is known as the Barwon River upstream from Bourke; and located adjacent to the Kamilaroi Highway. The northern boundary of the Shire is located adjacent to the border between New South Wales and Queensland. The Shire is a wool and cotton growing area. Towns and villages

Brewarrina Shire includes Brewarrina and the villages of:

 Gongolgon  Angledool  Goodooga and the ghost town of

 Tarcoon.

Population

Year Population 2011 1,766 2016 1,651

Shire of Bulloo

Shire of Bulloo Queensland

Location in Queensland

Population 353 (2016 census)[1]

• Density 0.004783/km2 (0.012387/sq mi)

Established 1880

Area 73,807.6 km2 (28,497.3 sq mi)

Council seat Thargomindah

State electorate(s) Warrego

Federal Division(s) Maranoa

Website Shire of Bulloo

LGAs around Shire of Bulloo:

Barcoo Quilpie Quilpie Outback Areas

Shire of Bulloo Paroo (SA) Far West Far West Far West (NSW) (NSW) (NSW)

Mayor & GM/CEO

 Mayor : John ‘Tractor” Ferguson  CEO/GM: Edwina Marks

Contact

Phone: 07 4621 8000

Email: council@ bulloo.qld.gov.au

Mail: PO Box 46

THARGOMINDAH QLD 4492

58 The Shire of Bulloo is a local government area in South West Queensland, Australia. Cameron Corner, the point where New South Wales, Queensland and South Australia, is located at the south west corner of the shire. The Bulloo Shire covers an area of 73,807.6 square kilometres (28,497.3 sq mi), and its administrative centre is the town of Thargomindah.

Major industries in the shire include wool, beef, opals, oil and natural gas. Towns and localities

The Shire of Bulloo includes the following towns and localities:

 Thargomindah  Bullawarra  Bulloo Downs  Cameron Corner  Durham  Dynevor  Hungerford  Noccundra  Nockatunga  Norley  Oontoo Chairmen and Mayors

 Mayor : John Charles (Tractor) Ferguson[  CEO/GM: Edwina Marks Population

Year Population 2011 403 2016 353

Cobar Shire

Cobar Shire New South Wales

Location in New South Wales

31°29′S 145°48′E31.483°S

Coordinates 145.800°ECoordinates: 31°29′S 145°48′E31.483°S 145.800°E

Population 4,647 (2016 census)[1]

• Density 0.105458/km2 (0.27313/sq mi)

Established 18 March 1884[2]

Area 44,065 km2 (17,013.6 sq mi)

Council seat Cobar

Region Orana

State electorate(s) Barwon

Parkes

Federal Division(s)

Website Cobar Shire

LGAs around Cobar Shire:

Central Darling Bourke Brewarrina

Central Darling Cobar Shire Bogan

Central Darling Carrathool Lachlan

Mayor & GM/CEO

 Mayor : Lilliane Brady  CEO/GM: Peter Vlatko

Contact

Phone: 02 365888

Email: [email protected]

Mail: PO Box 223

COBAR NSW 2835

Cobar Shire is a local government area in the Orana region of New South Wales, Australia. The Shire is located in an outback area that is based on the mining town of Cobar. The Shire is traversed by the Barrier Highway and the Kidman Way. Villages and localities

The shire also includes four very small outback towns; the twin villages of:

 Euabalong  Euabalong West  Mount Hope  Nymagee.[3]

Population

Year Population 2011 4,710 2016 4,647

Shire of Paroo

Shire of Paroo Queensland

Location in Queensland

Population 1,640 (2016 census)[1]

• Density 0.03437/km2 (0.08902/sq mi)

Established 1879

Area 47,714.5 km2 (18,422.7 sq mi)

Council seat Cunnamulla

State electorate(s) Warrego

Federal Division(s) Maranoa

Website Shire of Paroo

LGAs around Shire of Paroo:

Quilpie Murweh Maranoa

Bulloo Shire of Paroo Balonne Brewarrina Far West (NSW) Bourke (NSW) (NSW)

Mayor & GM/CEO

 Mayor : Lindsay Godfrey  CEO/GM: Oliver Simon

Contact

Phone: 07 4665 58400

Email: [email protected]

Mail: PO Box 75

Cunnamulla 4490

The Shire of Paroo is a local government area in South West Queensland, Australia. The administrative centre is the town of Cunnamulla. The dominant industry is grazing. Opal fields are also worked within the shire.

The Shire of Paroo includes the following settlements:

 Burringun  Cunnamulla  Coongoola  Eulo  Humeburn  Tuen  Wyandra  Yowah Population

Year Population 2011 1,858 2016 1,640

Walgett Shire

Walgett Shire New South Wales

Location in New South Wales

30°01′S 148°07′E30.017°S

Coordinates 148.117°ECoordinates: 30°01′S 148°07′E30.017°S 148.117°E

Population 6,107 (2016 census)[1]

• Density 0.273415/km2 (0.70814/sq mi)

Established 7 March 1906

Area 22,336 km2 (8,624.0 sq mi)

Council seat Walgett

Region Orana

State electorate(s) Barwon

Federal Division(s) Parkes

Website Walgett Shire

LGAs around Walgett Shire: Balonne (Qld) Balonne (Qld) Balonne (Qld)

Brewarrina Walgett Shire Moree Plains

Warren Coonamble Narrabri

Mayor & GM/CEO

 Mayor : Ian Woodcock  CEO/GM: Don Ramsland

Contact

Phone: 02 281 600

Email: [email protected]

Mail: PO Box 32

WALGETT NSW 2832

Walgett Shire is a local government area in the Orana region of New South Wales, Australia. The northern boundary of the Shire is located adjacent to the border between New South Wales and Queensland. The town of Walgett is located at the junction of the Barwon River and the Namoi River, and at the junction of the Kamilaroi Highway and the Castlereagh Highway.

The Shire is divided between the agricultural areas (producing wool, cattle, wheat and cotton), which are near the Barwon and Namoi rivers or southeast of the Barwon River, and the outback country northwest of the Barwon River, including the black opal mining and fossicking town of Lightning Ridge. Prior to 1957, when Lightning Ridge was established as a significant settlement, the outback country was part of the Western Division.

Towns and villages

Walgett Shire includes Walgett and villages of:

 Lightning Ridge  Collarenebri  Pilliga  Pokataroo  Rowena  Burren Junction  Cryon  Cumborah  Glengarry  Carinda  Come By Chance

Population

Year Population 2011 6,454 2016 6,107

MEMORANDUM OF UNDERSTANDING IN RELATION TO CROSS BORDER PROMOTION INITITIATVES

2 70



3 71

4 72 5 73 



6 74 7 75

SIGNED ON BEHALF OF BALONNE SHIRE COUNCIL

8 76

SIGNED ON BEHALF OF PAROO SHIRE COUNCIL

9 77

FOR THE BOURKE SHIRE COUNCIL

MAYOR ______Signature

NAME ______(Block letters please)

DATE ______

GENERAL MANAGER ______Signature

NAME ______(Block letters please)

DATE ______

10 78

SIGNED ON BEHALF OF BREWARRINA SHIRE COUNCIL

MAYOR ______Signature

NAME ______(Block letters please)

DATE ______

GENERAL MANAGER ______Signature

NAME ______(Block letters please)

DATE ______

11 79

SIGNED ON BEHALF OF COBAR SHIRE COUNCIL

MAYOR ______Signature

NAME ______(Block letters please)

DATE ______

GENERAL MANAGER ______Signature

NAME ______(Block letters please)

DATE ______

12 80

SIGNED ON BEHALF OF WALGETT SHIRE COUNCIL

MAYOR ______Signature

NAME ______(Block letters please)

DATE ______

GENERAL MANAGER ______Signature

NAME ______(Block letters please)

DATE ______

13 81

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82 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

BREWARRINA-WILSON STREET RE-ZONING DOC REF: TITLE: TO ACCOMMODATE DIESEL FUEL SERVICE GM 5 STATION AND FUTURE VILLAGE DEVELOPMENT

DATE: REPORT Kim Talbert th 13 October 2020 BY: Manager Environmental Health and Building

IP&R REFERENCE: Deliverable and sustainable shire infrastructure and services.

PURPOSE: Brewarrina Shire Council resolved to submit a Planning Proposal to the Department of Planning, Industry and Environment for consideration of a Gateway Determination, at its Ordinary Meeting Friday 24th July 2020. A Gateway Determination to proceed was received from the Department of Planning, Industry and Environment dated 28th August 2020.

This report seeks Council’s endorsement to refer the planning proposal to the Department of Planning, Industry and Environment requesting that draft LEP be prepared and Parliamentary counsel opinion be sought and a plan be made, to allow the finalisation and notification of the amendment on the legislative website.

RECOMMENDATION :

a) That Council submits the Planning Proposal to amend the Brewarrina Local Environment Plan 2012, by rezoning the subject sites to RU5 Rural Village zone and a reduction in the lot size to the Director, Western Region of the Department of Planning, Industry and Environment, delegate for Minister for Planning, and Public Spaces, requesting that, as Council does not have plan making delegations, a draft LEP be prepared and Parliamentary Counsel Opinion be sought and authority is given to the Department of Planning, Industry and Environment to make the plan, in accordance with Section 3.36 of the Environmental Planning & Assessment Act 1979.

b) That a decision be called in accordance with S375A of the Local Government Act 1993 (NSW).

CONTENT: Gateway Determination: NSW Planning Industry & Environment -Planning Proposal required the following: • The update of zoning change and minimum lot size through an appropriate map. • Desk top study covering possible contaminated land of site areas and a statement covering investigation report. • Public Exhibition for a minimum of 28 days and the planning proposal must comply with notice requirements for public exhibition and any specifications for material be made available to the public along with planning proposal. 83 • Consultation required with Transport for NSW, a copy of planning proposal along with any relevant supporting material and a minimum response time of 21 days to comment on the proposal.

To date no public response has been forth-coming .

GOVERNANCE IMPLICATIONS:

The Brewarrina Shire Council has sufficient funds within current budget to cover the financial implications that they will contribute towards this current Financial year budget. Costing will be covered with normal in-kind contributions.

CONCLUSION: Council has an obligation under Integrated Planning Reporting to make suitable land areas within the town areas to allow for and permit expansion of development needed for the community.

______Jeff Sowiak General Manager

ATTACHMENTS: • Public Notice

84 PUBLIC NOTICE OF DESK TOP STUDY

CONCERNING PROPOSED DEVELOPMENT

LOCATION ALLOTMENTS 1 & 2 SECTION 27 DP 758161 BOURKE STREET AND LOTS 9 TO 16 SECTION 27 DP 758161 WILSON STREET BREWARRINA

RESEARCH:

Parish Map dated 17th July 1972 Third Edition the Wilson Street and Bourke Street Allotments are all identified within the original Town of Brewarrina. The parish map identifies parcels of land as far back as November 1885, the original town developed from around 1875 with the first public school.

Plan Document of Lot 1 & 2 Bourke Street and Lots 9-16 Wilson Street Section 27 DP 758161 dated 24th July 1907 Town of Brewarrina-land Board District Papers. WIC58.3393

The current Fuel Depot was approved and established in 1967 under the 1919 Local Government Act and IDO No. 1.

Note: The current operated Petroleum Depot was not examined for any form of petrochemical contamination, however it would be expected to have contaminates from the current overhead fuel tanks contained on site fuel system, as the current practises are not compliant with current EPA requirements.

The 2000 Local Environment Plan (LEP) which was approved by the minister for Urban Affairs and Planning on the in 7th July 2000, the LEP identified the land area as Zone No 2 (t) (Township Zone), which at the time had the current Fuel Depot and the current subdivision plan of the lots in question.

A site inspection carried out on 21st September 2020, examining the allotments illustrated that no contamination could be detected as the lots in question along Wilson Street are in a very healthy state, well vegetated with grasses.

The lots in question excluding the existing lots 1 & 2 Section 27 DP 758161 Bourke Street have had no known development on them since the original subdivision was established, which appears to be in the early 1900’s.

I Kimley Talbert, Manager Environment Health & Building do make the decision that based on my research/investigation of the information available at the time that allotments 9 – 16 Section 27 DP 758161 Wilson Street Brewarrina are not contaminated and are suitable for the environmental planning instrument rezoning of the land.

Jeff Sowiak Dated: 22nd September 2020 General Manager

85 THIS PAGE HAS BEEN LEFT BLANK

86 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: 2019/20 ANNUAL REPORT GM 6

REPORT Jeff Sowiak DATE: BY: General Manager 12th October 2020

IP&R REFERENCE: Theme 4: A Community with Integrated Leadership - L4.3.4

PURPOSE: The purpose of this report is to present Councillors with the Annual Report 2019/20, for review and adoption by Council.

RECOMMENDATION: That: 1. The Annual Report for the year ending 30 June 2020 be received and adopted by Council.

CONTENT:

ANNUAL REPORT 2019/20

The Brewarrina Shire Council’s 2019/20 Annual Report is prepared under the IP&R Guidelines as set out by the NSW Office of Local Government.

“The annual report is one of the key points of accountability between a council and its community. It is not a report to the Office of Local Government or the NSW Government; it is a report to the community. The annual report focuses on the council’s implementation of the Delivery Program and Operational Plan because these are the plans that are wholly the council’s responsibility. The report also includes some information that is prescribed by the Local Government (General) Regulation 2005. This information has been included in the Regulation because the Government believes that it is important for community members to know about it – to help their understanding of how the council has been performing both as a business entity and a community leader.” NSW OLG Guidelines”

Local Government Act describes the following as a summary of the requirements of section 428 of the Act: • The Council must prepare an annual report within five months of the end of the financial year. • The report will outline the council’s achievements in implementing its Delivery Program. • The annual report in the year of the ordinary election will also include an outline of achievements in implementing the Community Strategic Plan. • The annual report in the year of the ordinary election must include a report (State of the Environment Report) as to the state of the environment in the local government area in relation to the objectives for the environment established by the Community 87 Strategic Plan. • The report must contain the Council’s audited financial statements and notes and any information required by the regulation or the guidelines. • A copy of the report must be posted on the Council’s website and provided to the Minister.

Clause 217 of the Regulation requires the following information to be included in the annual report: • Details of overseas visits by Councillors and Council Staff • Details of Mayoral and Councillor fees, expenses and facilities including o the attendance of Councillors at conferences and seminars, o the provision of induction training for Councillors, supplementary induction training o for Mayors and professional development programs for Mayors and other Councillors, o other training of Mayors and Councillors and the provision of skill development for Mayors and Councillors

• Contracts awarded by the Council • Amounts incurred in relation to legal proceedings • Private works and financial assistance • Details of external bodies, companies and partnerships • Details of the General Manager’s total remuneration • Details of the total expenditure on Senior Staff remuneration • Information on storm water levies and charges • Information on companion animals management • A statement of the activities undertaken by the council to implement its equal employment opportunity management plan.

The Annual Report has been prepared under the above guidelines as set by the NSW OLG.

CONSULTATION: Council Staff and Councillors

GOVERNANCE IMPLICATIONS: Section 428 of the Local Government Act 1993 requires Council to publish its annual report including the annual accounts before end of November each year.

CONCLUSION: Council provide feedback on any additions or omissions to the Annual Report.

______Jeff Sowiak General Manager

ATTACHMENTS: Council’s Draft Annual Report 2019/20

88 REPORTS FOR INFORMATION

89 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: REPORTS FOR INFORMATION Item

REPORT Jeff Sowiak DATE: BY: General Manager 14th October 2020

IP&R REFERENCE: Objective 5.2: A Council that provides quality service to ratepayers and residents and delivers cost-effective services to these customers

PURPOSE: The purpose of this report is for Councillors to receive the Status Report, Councils Information Reports as well as the items for Correspondence.

RECOMMENDATION: That the Status Report, Information Reports which are listed from a-o and the Items for Correspondence be received as information.

CONTENT: This report will cover the November Status Report, as well as the Information Report for each department, which have been compiled during the reporting period, and Correspondence for Information.

The reports will be received in the following order: ATTACHMENTS: • Status Report • Information Reports a. General Manager / Mayor b. Roads c. Plant d. Utilities e. MEHB f. CSM g. Childcare h. Library i. Human Services j. Tourism/ Newspaper k. CDC l. Brewarrina and Goodooga Youth Report m. Human Resources n. Finance and Administration

Items for Correspondence: • Office Of Local Government Council Circular

GOVERNANCE IMPLICATIONS: NA

CONCLUSION: To inform Council of the monthly activities undertaken by the various departments within the Council.

______Jeff Sowiak General Manager

ATTACHMENTS: • Status Report • Information Reports a. General Manager/ Mayor b. Roads c. Plant d. Utilities e. MEHB f. CSM g. Childcare h. Library i. Human Services j. Tourism/ Newspaper k. CDC l. Brewarrina and Goodooga Youth Report m. Human Resources n. Finance and Administration

Items for Correspondence • Office Of Local Government Council Circular

91 Status Report: Council Resolutions and tasks to be finalised.

27th October 2017 - Ordinary Council Meeting Officer Resolution Information: Action Taken: Number Action 197/17 UM RESOLVED on MOTION by Councillor Stanton seconded by Councillor 12/10/2020 Waiting permit - In progress Wheatley that Council resolve to: Seek consent from the Brewarrina 15/09/2020 Waiting permit - In progress Aboriginal Land Council, the Common Trustees and the Minister for 17/08/2020 Waiting permit - In progress Industry, lands and Forestry for the compulsory acquisition of land on 15/07/2020 In progress. 16/05/2020 Work commenced connecting the power and the Brewarrina Common, as indicated on the water. attached “Plan A”, subject to any minor amendments as required, for 12/05/2020 Draft plans for acquisition submitted. Utilities such as the purposes of establishing clear title to such land, for current and power and water will be connected in June 2020. 16/04/2020 On going. future Council purposes and authorise the execution of any necessary 04/12/2019 Tender commenced for 2020. documents, the publication of notices, completion of land survey and 12/03/2019- Awaiting confirmation from Crown Lands. obtaining legal advice in relation thereto. 12/02/2019 anticipating further information regarding acquisition end of February. 30/11/2018 Awaiting confirmation from the Crown. The MOTION on being PUT to the meeting was declared CARRIED. 16/10/2018- Land council undertaking survey 13/08/2018 Land Council has sent letter of support to Council.

27 April 2018 - Ordinary Council Meeting 12/10/2020 No Change 66/18 GM RESOLVED on MOTION by Councillor Jeffries seconded by Councillor 15/09/2020 No Change Chapman 17/08/2020 No Change That Council, in conjunction with Local Aboriginal Cultural groups seek 15/7/2020 No Change Commonwealth Government endorsement for the listing of the 16/05/2020 No change – Waiting Phil Sullivan to coordinate another round of community consultations on this issue after Brewarrina Aboriginal Fish traps / Baiame’s Ngunnhu on the World COVID19 is resolved. Heritage List. 12/05/2020 Waiting Phil Sullivan to coordinate another round of community consultations on this issue after COVID19 is resolved. 16/04/2020 Waiting advice regarding Community The MOTION on being PUT to the meeting was declared CARRIED. workshop. 04/12/2019 Department of Aboriginal Affairs to hold Community workshop early in the New Year to gauge Community expectations. 17/09/2019- There has been a proposal for a community meeting. 7/3/2019 Meeting with OEH Exc Manager Sydney advised must have 100% support for project and process takes about 5 years. MPRA advised matter must be processed through local WP. Meeting between Phil Sullivan OEH Bourke and WP members cancelled at late notice. 12/02/2019- Meeting was held with the Office of Environment and Heritage, two things came out of that

92 Status Report: Council Resolutions and tasks to be finalised.

meeting; It will be a five year process to get the Fish Traps world heritage listed and Council will need 100% support from the Community to make it happen. 27 July 2018 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action

134/18 GM RESOLVED on MOTION by Councillor Pippos seconded by Councillor 12/10/2020 No Change waiting consultant. Chapman. 15/09/2020 No Change waiting consultant. 16/03/2020 - 17/08/2020 No Change waiting consultant. 10/02/2020 Anticipating consultant undertaking project in March. That Council accept the grant from the Office of Local Government and 17/07/2019- Dubbo Regional Council are drawing up the plans and they are progressing. note the requirement to utilise the funding for the purposes of 14/06/2019- Meeting with Crown Lands and discussed Councils view 13/05/2019- Engaged Contractor with the assistance Dubbo Regional developing compliant plans under the Crown lands Management Act for Council to prepare plans. crown reserves. 7/3/2019 GM discussed with GM of Dubbo Regional City regards joint project to produce plans. 12/02/2019-General Manager to meet with Dubbo City Council to pursue The MOTION on being PUT to the meeting was declared CARRIED joint project. 30/11/2018 Funding Received 16/10/2018- In Progress 13/08/2018 – Awaiting action plan. 22nd February 2019 - Ordinary Council Meeting

27/19 UM RESOLVED on the MOTION by Councillor Jeffries and seconded by 12/10/2020 Nearing completion, early November. Councillor Pippos that Council accepts the tendered offer by Holz Trade 15/09/2020 Nearing completion. Services for the Detailed Design and Construction of the Geoff New Oval 17/08/2020 Three Weeks from Completion. 15/07/2020 Polishing of concrete in club house being done Clubhouse/Grandstand facility for a total excluding GST $956,200.00 project to be completed in approximately 4 weeks. 26/06/2020 Roof in place, footing commencing 29th June with a completion date of September. The MOTION on being PUT to the meeting was declared CARRIED 16/05/2020 Roof and frames up 26/06 with a completion date, of August 30. 12/05/2020 Frames being powder coated in Dubbo and foundation are in place; Stage 2 completion construction certificates done. 16/042020 Slab poured and waiting for next stage to issue construction certificate. 07/02/2020 First stage pouring slab in Feb’. 04/12/2019 Construction commenced. 15/10/2019- DA approved 17/09/2019 – DA application has been received and a neighbourhood notification has been placed in the paper. 13/08/2019- Ongoing 17/07/2019-Draft Plans completed soon to be sent to Council for approval. 14/06/2019 – Designs and plans are with architects. 13/05/2019 – Works to commence the middle of June.

93 Status Report: Council Resolutions and tasks to be finalised.

17/04/2019-Draft Detailed Design to be completed by the 29th of May 2019, works are to commence shortly after approval. 12/03/2019- Detailed design phase commenced. 26th JULY 2019 - Ordinary Council Meeting g

Resolution Officer Information: Action Taken: Number Action 12/10//2020 Now awaiting legal representation from 115/19 MEHB RESOLVED on MOTION by Councillor Pippos seconded by Councillor property owner, so we can commenced Stanton, That Council advise the owners and Crown Lands that Council conveyancing, land exchange. endorses the proposed exchange of land to facilitate the closure of the 15/09/2020 Now awaiting legal representation from road reserve upon which the encroachment exists in exchange for an property owner, so we can commenced conveyancing, land exchange. equivalent parcel of land and authorise the execution of necessary 17/08/2020 Consultant commenced 17/8. Now awaiting legal documents under seal. representation from property owner, so we can commenced conveyancing, land exchange. 04/12/2019 -15/07/2020 Waiting Response The MOTION on being PUT to the meeting was declared CARRIED. 12/11/2019 - Recently contacted land owners the Andrew’s, they informed me that they now are willing to exchange land area and wish to confirm the transaction in writing. To date have not received any further response concerning the land transaction. 15/10/2019- Owners have been contacted. 31/07/2019 - Noted Will Contact Crown Lands To Expedite Land Exchange. Owner Is currently overseas and will be notified upon their return. 22nd November 2019 - Ordinary Council Meeting

181/19 GM RESOLVED on the MOTION by Councillor Pippos and seconded by 12/10/2020-No further action looking for an Councillor Loughnan that Council approve the sale of Lot 96 Narran Road alternate purchaser. Brewarrina to Frank Kovacevic for $7,500 and the execution of necessary 15/09/2020 No Change documents under seal. 17/08/2020 No change – Waiting Purchaser to provide details for transfer 12/05/2020- 15/07/2020 No change – Waiting Purchaser to The MOTION on being PUT to the meeting was declared CARRIED. provide details for transfer .16/04/20 Waiting purchaser to provide details for transfer. 10/02/2020 Waiting purchaser to provide details for transfer. 04/12/2019 In progress.

28th February 2020 - Ordinary Council Meeting Resolution Officer Information Action Taken. Number Action 12/10/2020 Waiting on consultan 08/20 GM / RESOLVED on MOTION by Councillor Jefferies, seconded by 15/09/2020 Waiting on consultant 17/08/2020 Waiting on consultant

94 Status Report: Council Resolutions and tasks to be finalised.

UM Councillor Pippos that Council endorse the formation a Floodplain 15/07/2020 Waiting on consultant 16/06/2020 In Progress. Risk Management Committee, to advise on the Brewarrina Flood 12/05/2020 Contract awarded to Lyall & Associates consultants. Committee to be formed end of June 2020. Study, Floodplain Risk Management Study and Floodplain 16/04/2020 Committee to be established. Management Plan, comprising:

 Two Councillors (one appointed Chair)  Two Council Staff (General Manager and the Utilities Manager)  Two Community Representatives (nominations to be called and then appointed by Council). Representatives of:  Office of Environment and Heritage.  State Emergency Services.  Local Land Services (LSS).  LLS Local Advisory Group.  LLS Aboriginal Advisory Group.  Western Lands Commission.  Local Aboriginal Land Council.

THE MOTION on being PUT to the MEETING was declared CARRIED.

28th February 2020 - Ordinary Council Meeting Resolution Officer Information Action Taken. Number Action 12/10/2020 Ongoing discussions with Local 19/20 GM RESOLVED on MOTION Councillor Stanton, seconded by Councillor Member and Land Council Wheatley that Council resolve to support the representations to the 15/09/2020 Ongoing discussions with Local Minister for Indigenous Australians seeking to dismantle the Ngemba Member and Land Council community working party structure and highlight the failure of the 17/08/2020 Ongoing discussions with Local Member and Land Council. Murdi Paaki Regional Assembly to recognise and address the lack of 15/07/2020 Further representations from community to Minister. sound governance and respectful leadership of the Ngemba 16/06/2020 See letter in Correspondence. 12/05/2020 Waiting response from Minister. Community Working Party. 16/4/2020 Awaiting response. 16/03/2020 Minister advised; Waiting response. The MOTION on being PUT to the MEETING was declared CARRIED 27th March 2020 - Ordinary Council Meeting

95 Status Report: Council Resolutions and tasks to be finalised.

35/20 UM RESOLVED That Council Accepted the tender for Beau Corp Projects 12/10/2020- Mid October Completion Inc. for the Design and Construction of Splash Pad Park at Brewarrina 15/09/2020 Work in progress; Concreting and Swimming Pool. balance tanks completed, Painting of structure will commence 21st September with some ancillary work to complete prior to opening. 17/08/2020 Temporary fence erected ready for construction th company start date of 24 August. The MOTION on being PUT to the MEETING was declared CARRIED. 15/07/2020 Delay due to design modifications for pump room to be completed at same time, anticipate will be complete by end August. 16/06/2020 Detailed design completed; Report to be tabled at meeting.12/05/2020 Contractor Beau Corp Projects Inc.’ scheduled to commence work on 14th May 2020. 24/04/2020 Awaiting contractor. 22nd May 2020 - Ordinary Council Meeting

12/10/2020-No change awaiting NSWALC land 55/20 GM RESOLVED on MOTION by Councillor Stanton Seconded by claim advice. Councillor Loughnan That Council receive the report and 14/09/2020 Draft agreement and transfers authorise the execution of necessary documents to accept the approved waiting on signature by Dept. transfer of ownership of the former Brewarrina Correctional 18/08/2020 Inprogress 17/07/2020 Inprogress Centre Site to Council. 15/06/2020 Inprogress

The MOTION on being PUT to the MEETING was declared CARRIED

12/10/2020 – No Change GM RESOLVED on MOTION by the Mayor Clr Phillip O’Connor that 14/09/2020 Draft lease agreement received and 61/20 referred to Orana Haven. Council; 14/9/2020 Caretaker commenced 1.Receive the Mayoral Minute and endorse the preparation of a lease 17/08/2020 Lease Agreement with Solicitors agreement with Orana Haven Aboriginal Corporation for an initial and interviews complete for Caretaker position. period of 12 months with options for extension by negotiation for 15/07/2020 Draft agreement with Solicitors.

three by three years and

2.The engagement of a Maintenance Caretaker Person relative to the operation of the former Brewarrina Correctional Centre facility.

96 Status Report: Council Resolutions and tasks to be finalised.

The MOTION upon being PUT to the MEETING was declared CARRIED

12/10/2020 - Contracts signed and with solicitors 65/20 GM 15/09/2020 No Change. RESOLVED on MOTION by Councillor Brown, seconded by Councillor 17/08/2020 No change. Loughnan That Council agree to accept the surrender of 9 Brenda 15/07/2020 Awaiting contracts for execution. Street Goodooga from Pamela Joy Waters at a nominal purchase price 16/06/2020 Sale contacts being prepared, in and authorise the execution of necessary transfer documents under progress. Council seal.

THE MOTION on being PUT to the MEETING was declared CARRIED. 26th June 2020 – Ordinary Council Meeting

Resolution Officer Information Action Taken. Number Action 12/10/2020- 14/09/2020 Draft Lease completed 73/20 GM Receive the Mayoral Minute and endorse the preparation of a lease with OHAC agreement with Orana Haven Aboriginal Corporation for an initial 14/09/2020 Draft Lease completed with OHAC. period of 12 months with options for extension by negotiation for 18/08/2020 Inprogress 17/07/2020 Inprogress three by three years and 15/06/2020 Inprogress

The MOTION on being PUT to the MEETING was declared CARRIED

24th July 2020 - Ordinary Council Meeting

12/10/2020 In progress 98/20 GM RESOLVED on MOTION by Councillor Wheatley, Seconded by 15/09/2020 In progress Councillor – Slack-Smith that Council endorse the proposal for the 17/08/2020 In progress, submissions /proposals to Council to utilise funding from the Local Roads and Community council - See report to Council. Infrastructure Fund for the following identified projects;

1. Goodooga Road Rest Stop Budget $100k 2. Weilmoringle Tennis Courts $100k 3. Culgoa Tennis Courts $80k 4. Tourism Signage – with proposals to be discussed and

97 Status Report: Council Resolutions and tasks to be finalised.

referred to Council $80k 5. Fish Traps interpretative Signage, new seating revamp of the carpark & viewing platform etc $100k. 6. Balance of funds approx. $260 to be allocated on dollar for dollar basis with R2R funds for road repair up North.

The MOTION on being PUT to the MEETING was declared CARRIED

24th July 2020 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action 12/10/2020-15/09/2020 Accommodation Cancelled 99/20 GM RESOLVED on MOTION by Councillor Wheatley, seconded by – Virtual Event programmed Nov’ 2020. Councillor Slack – Smith that Council, 15/09/2020 Accommodation Cancelled – Virtual 1: Authorise the Mayor, General Manager, Councillors Wheatley, Event programmed Nov’ 2020. Councillor Slack-Smith, Councillor Stanton and one other 17/08/2020 Accommodation booked for GM, Mayor nominated by the Mayor and General Manager to attend the Local and Councillors – November. Government Conference in November.

2: Endorse the submission of motions with respect to the matters raised at the meeting.

The MOTION on being PUT to the MEETING was declared CARRIED

12/10/2020 – report to October Council Meeting. GM/ RESOLVED on MOTION by Councillor Pippos, seconded by 15/09/2020 Gateway determination on 28th August 102/20 MEH Councillor Wheatley that Council support the re-zoning of Allotments 2020, now to go through public notification stage for 9,10,11,12,13,14,15 & 16 Section 27 DP 758161 Wilson Street a period of 28 days Brewarrina, from current zoning RU1 Primary production Rural Lands to RU5 Rural Village and approve of an application (Gateway 17/08/2020 Waiting DPIE – Gateway determination Determination) to the Western Region Department of Planning for this - See Council report.

rezoning.

98 Status Report: Council Resolutions and tasks to be finalised.

The MOTION on being PUT to the MEETING was declared CARRIED

28th August 2020 - Ordinary Council Meeting

12/10/2020- awaiting outcome of property transfer – in progress. 110/20 GM RESOLVED on MOTION by Loughnan, Seconded by Councillor 15/09/2020 In progress draft a license agreement. Stanton that the Council advertise for expression of interest to leasing the Eastern Section of the Yetta Dhinnakkal property.

The MOTION on being PUT to the MEETING was declared CARRIED 28th August 2020 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action

RESOLVED on MOTION by Slack-Smith, Seconded by Councillor 12/10/2020 – Awaiting Advice 116/20 GM Wheatley that Council endorse proposal of works for upgrades to Weir 15/09/2020 Proposal Submitted. Park under the Local Roads Community Infrastructure Fund.

The MOTION on being PUT to the MEETING was declared CARRIED 12/10/2020 – No change GM RESOLVED on MOTION by Pippos, Seconded by Councillor Stanton 15/09/2020 Letter sent to TfNSW. 118/20 /TM that Council :

1. Advise TfNSW that Council is not interested in returning any of Council Regional Roads; 2. Request that TfNSW to re-classify Jobs Gate Rd between Weilmoringle and QLD border from a local road to a regional road; 3 3. Request that TfNSW to re-classify Goodooga - Brenda Rd between Goodooga and QLD border from a local road to a regional road;

The MOTION on being PUT to the MEETING was declared CARRIED.

RESOLVED on MOTION by Councillor Loughnan Seconded by 121/20 TM Councillor Pippos that Council accept the conforming tender for the 12/10/2020 – No change 15/09/2020 On going for the next 15 Months.

99 Status Report: Council Resolutions and tasks to be finalised.

Brewarrina - Goodooga Rd upgrade project received from NSW Spray Seal Pty Ltd for a total price of $2,231,088.93.

The MOTION on being PUT to the MEETING was declared CARRIED. 28th August 2020 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action 12/10/2020 – No change 122/20 TM RESOLVED on MOTION by Councillor Wheatley Seconded by 15/09/2020 On going for the next 15 Months. Councillor Pippos That Council approves awarding the Brewarrina – Goodooga Rd – Earthworks to both Batterline Earthmoving PTY LTD, and Joseph McCutcheon for a total tender price of $692,781 + GST.

The MOTION on being PUT to the MEETING was declared CARRIED. 12/10/2020 – No change 123/20 TM RESOLVED on MOTION by Councillor Loughnan, Seconded by 15/09/2020 On going for the next 15 Months. Councillor Slack-Smith that Council;

1. That Council approves delegating the authority to the General Manager to negotiate the following:

Approves the unit rates submitted by Batterline Earthmoving PTY LTD, to undertake 50% of the work for an estimated value of $1,055,383;

Approves the unit rates submitted by The Mining PTY LTD, to undertake 50% of the work for an estimated value of $992,058;

2. In case of default or non-compliance or termination, Council approves awarding the pavement stabilisation work to the following contractors as in the order listed below:

 Stabilised Pavement Australia

100 Status Report: Council Resolutions and tasks to be finalised.

 Stabilco  Downer

The MOTION on being PUT to the MEETING was declared CARRIED. 28th August 2020 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action

124/20 TM FENCING INSTALLATION- BREWARRINA – GOODOOGA – HEBEL RD 12/10/2020 –No Change 15/09/2020 On going for the next 15 Months

RESOLVED on MOTION by Councillor Stanton Seconded by Councillor Loughnan that Council; Approves awarding the contracts to the following panel of contractors as per the rates submitted in their tender;  Greg Dax  Aj Alcorn Rural Fencing.

Utilise the following contractors as an alternative in the event Dax and Alcorn are not available;  TJ Slack-Smith Contracting  Origin Construction Group.  Mannix Brothers

The MOTION on being PUT to the MEETING was declared CARRIED.

125/20 12/10/2020 – No change TM FENCING SUPPLY-- BREWARRINA – GOODOOGA – HEBEL RD 15/09/2020 On going for the next 15 Months

RESOLVED on MOTION by Councillor Pippos Seconded by Councillor Jefferies that Council approves awarding the contract for supplying fencing material to the joint tender received from MacDonald Rural PTY LTD and Schute Bell – Brewarrina for a total value of $676,573 + GST.

101 Status Report: Council Resolutions and tasks to be finalised.

The MOTION on being PUT to the MEETING was declared CARRIED

28th August 2020 - Ordinary Council Meeting

Resolution Officer Information: Action Taken: Number Action 12/10/2020 – Under investigation

127/20 GM RESOLVED on MOTION by Councillor Wheatley seconded by Councillor 15/09/2020 On going for the next 15 Months Slack-Smith that a report to Council be prepared considering the alternative cost of building suitable accommodation and see what is

currently available excluding Beds on the Barwon.

The MOTION upon being PUT to the MEETING was declared CARRIED

25th of September 2020- Ordinary Council Meeting UM RESOLVED on MOTION by Councillor Pippos Seconded by Councillor 12/10/2020 – In progress Wheatley that Council resolve to:

1. To endorse proposal of works for upgrades to Geoff New Oval 134/20 2. To allocate $70,000 from the Restricted Asset Fund to undertake these works. The MOTION on being PUT to the MEETING was declared CARRIED

FAM RESOLVED on MOTION by Councillor Pippos, Seconded by Councillor 12/10/2020 – No Further action Wheatley that the Council;

1. Receive the Annual Financial Reports and Audit report for the 135/20 year ended 30 June 2020, as presented to the public;

2. Receive the auditor’s presentation to Council from Brett Hanger from Nexia Australia.

102 Status Report: Council Resolutions and tasks to be finalised.

The MOTION on being PUT to the MEETING was declared CARRIED

GM RESOLVED on MOTION by the Mayor that Council lobby the current Chief 12/10/2020 – letters and submissions have been Medical Officer for the Western Division for the current tender that is in place made to Western Area Health. for the provision of the Health Service, and there is a procedure in which 140/20 Council has identified in lobbying for this particular issue.

The MOTION upon being PUT to the MEETING was declared CARRIED

103 THIS PAGE HAS BEEN LEFT BLANK

104 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: GENERAL MANAGER - DIARY Item a 1

DATE: REPORT Jeff Sowiak th 13 October 2020 BY: General Manager

IPR / MANAGEMENT PLAN REFERENCE: Theme 4 A community with integrated leadership Governance:

PURPOSE: The purpose of this report is to provide Council with a summary of meetings and functions attended during September and October 2020.

GENERAL MANAGER ACTIVITY:  17/09/2020 - MDBEDP Round 2 – Grant Teleconference.  18/09/2020 – Yetta-Meeting with Robert Potter.  23/09/2020 - Teleconference with Chris Martin ILSC.  23/09/2020 - Meet Jeremy Goff RARMS.  23/09/2020 - FWJO Briefing - Presentation by DPIE on Western Regional Water Strategy.  24/09/2020 - StateWide Mutual due Diligence Session.  25/09/2020 - Council Meeting.  28/09/2020 - Depot / Staff Meeting.  28/09/2020 – Yetta- Meeting with Robert Potter  28/09/2020 - Office of Local Government Webinar with the Minister for Health and Medical Research Confirmation  29/09/2020 - Goodooga Depot Staff Meeting.  29/09/2020 - Goodooga Store Project Stakeholder Team Meeting.  30/09/2020 - Mitch Carrigan Webb Lawyers teleconference.  01/10/2020 - Meeting Michael Lowbridge- Green Point Christian College  01/10/2020 - QLD-NSW Border Closure Update - NSW Cross Border Commissioner.  07/10/2020 - LGNSW Water Conference.  07/10/2020 - Meeting John Reidy CEO Land Council.  08/10/2020 - LGNSW Water Conference Online.  08/10/2020 - General Manager Meeting.  09/10/2020 - COVID Safe Check-in tool webinar Confirmation. INFORMATION DISTRIBUTED TO COUNCILLORS

17/09/2020 EA: MEDIA RELEASE - Essential Energy - Don't let the dogs out 17/09/2020 EA: Media Release Plant industry turns over new leaf in traceability EA: Mental health support available for rural frontline nurses - Regional 17/09/2020 Health Minister & CRANAplus 17/09/2020 EA: Minister's message - 17 September 2020 17/09/2020 EA: Media release - new drive to get women to run for council welcomed EA: Media release: Travelling Stock Statements for horse movements 17/09/2020 now online EA: Victorian support // Transition Payment Guidelines // Consultation 17/09/2020 on disability // CCSS maintenance 105 EA: Media Release Nationals welcome $1.9 billion in new technologies 17/09/2020 to help farmers reduce emissions 17/09/2020 GM: Weekend Weather Outlook 18/09/2020 EA: COVID-19 Council Update - 17 September 2020 EA: Media Release Funding Helps Regions On Road To Bushfire 18/09/2020 Recovery 18/09/2020 EA: Media release - call for greater support for local arts and culture 18/09/2020 EA: OLG's fortnightly e-newsletter - 18 September 2020 18/09/2020 EA: NSW ATP Cup Tennis Legacy Fund 2020 - 2 weeks to go! 18/09/2020 EA: Media Release Show and shine: support ensures bright future 18/09/2020 EA: WNSW PHN COVID-19 News Update September 18 2020 EA: NSW Health Media Release - Novel Coronavirus (Covid-19) Alert - 18/09/2020 Friday, 18 September 2020 EA: MEDIA RELEASE - Minister Coulton - Regions to benefit from 21/09/2020 COVID-19 health response extension EA: Latest news, events and opportunities with Western LLS — 21/09/2020 September 2020 21/09/2020 EA: Auditor Report/ Engagement Closing Report 21/09/2020 EA: Plant Committee Meeting EA: Media Release: LOCAL LAND SERVICES HELPING PEOPLE 22/09/2020 ESCAPE TO THE COUNTRY 23/09/2020 EA: Plant Committee Meeting. 24/09/2020 EA: Invitation for Small Business Month EA: MEDIA RELEASE - Regional and rural Australians to benefit from 24/09/2020 $4.5 billion NBN investment - Minister for Regional Communications 24/09/2020 EA: Plant Committee Meeting Slide Show 28/09/2020 GM: Letter Clayton Spenser WNSWLHD 28/09/2020 GM: Medical Officer Provision - Brewarrina Shire Council GM: Funding for Replacement of Carters Swamp Bridge Bridges 29/09/2020 Renewal Round 5. GM: D20/8592 - Request for Tender – Provision of Medical Services – 01/10/2020 Brewarrina Multi-Purpose Service GM: Meeting with Phillip Nash and Michael Lowbridge Green Point 01/10/2020 Christian College 06/10/2020 GM: MDA 76th National Conference & AGM recordings now available 06/10/2020 GM: Pool Opening 06/10/2020 GM: New Phone Installation

CONSULTATION: Various Staff, Councillors & Agencies

GOVERNANCE IMPLICATIONS: For Information.

CONCLUSION: For Council Information. ______Jeff Sowiak General Manager

ATTACHMENTS: Nil

106 BREWARRINA SHIRE COUNCIL

Information Report Attachment for Ordinary Meeting held on Friday 23th October 2020

ROADS DOC REF: TITLE: INFORMATION REPORT Item b

REPORT Amer Tawfik DATE: BY: Transport Manager 12th October 2020

IP&R REFERENCE: Theme 1: A Growing Economy − E2.10 Set priorities to improve local roads Theme 2: A Healthy Natural Environment − H1.2.6.15 Provide services to manage and maintain rural roads. Theme 3: A Caring Community − C5.4.1 Support local residents ability to access Services available in regional centres

PURPOSE: The purpose of this report is to update Council on various road maintenance and construction activities completed in the previous month and provide a work program for the coming period.

CONTENT: • The following is a list of the activities completed/ underway in the previous period. Road Jet- Signage Grid Maintenance Causeway Road Name Slashing Condition Patching Guideposts Replacement Grading Inspections

Local Roads

Jobs Gate Rd X X

Goodooga Rd X X

West Culgoa Rd X

East Culgoa Rd X

Old Mission Rd X

Goonoo Goonoo Rd X

Charlton Rd X

Gongolgon Tarcoon Rd X

Sainsbury Park X

State Highways

SH29 – Kamilaroi Hwy X X X

SH70 – Arthur Hall VC X X X

Townships

Goodooga Township X

Brewarrina Township X

107 Goodooga – Hebel Rd The following works are being undertaken on the Goodooga Hebel Rd: - Line Marking - Fencing; - Signage

Brewarrina – Goodooga Rd The following tasks were undertaken: • Completing earthworks for km 4 - 6; • Carting gravel for km 2 – 4; planned to start on Monday 19 October 2020.

Dumble Bridge Currently road crews are working on constructing the bridge approaches;

Planned Works for October 2020 • Sealing the bridge approaches on Dumble Bridge • Continue with clearing the fence line on Goodooga – Hebel Rd; • Continue with the earth works and gravel carting for Brewarrina – Goodooga Rd;

Jeff Sowiak General Manager

ATTACHMENTS: • Goodooga road report.

108 RESTART NSW FUND

Brewarrina Shire Council

RNSW2299

Goodooga Hebel Rd Upgrade

Sep 2020

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 1 of 7 109 RESTART NSW FUND

RESTART NSW – MONTHLY REPORT

Project Restart Reference Number: RNSW2299 Restart NSW Funding Program: Fixing Country Roads R4 - A

Project Name: Goodooga Hebel Rd Upgrader

Funding Recipient: Brewarrina Shire Council Date of Deed: 21 June 2019 Total Project Value: $10,000,000 Restart Grant Value: $5,000,000

Scope

Project Background The project will upgrade and seal a 25km section of Goodooga road near the township of Goodooga to the Queensland border approaching Hebel.

The project is part of a wider program of works on Goodooga road to construct and seal 90.4kms of earth formed section between the Kamilaroi Highway and the Queensland Border. Once complete, the road will provide all weather access for B- Triple, AB-Triple and A-Triple heavy vehicle combinations operating at Higher Mass Limits.

Project Scope The proposed scope of works includes the following items:

• Project set out;

• Pushing and crushing pavement material

• Constructing side track for public traffic

• Constructing road embankment

• Upgrading/ replacing Existing Culverts

• Constructing road pavement

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 2 of 7 110 RESTART NSW FUND

• Sealing works

• Upgrade/ Replace Existing Fencing where required and remove existing Grids

• Signage & Pavement Marking

Variance from Deed/ scope change NA

Formal approval for variation NA

Comments NA

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 3 of 7 111 RESTART NSW FUND

Schedule Provide details of any changes to the project start dates and/or completion dates.

Original Approved Start Date: 11 April 2018

Actual Start Date: 11 April 2018

Original Approved Completion Date: 30 Jun 2020

Actual Project Completion Date:

Milestones

Reasons for Change: NA Risk Management Provide summary of any project risks that were realised and how they were addressed:

Council Risk Matrix

Risk Severity

Insignificant Minor Moderate Major Catastrophic

Rare L L L M H

Unlikely Low Risk L M H H Risk Likelihood Possible L Medium Risk H H E

Likely M H High Risk E E

Almost Certain H H E Extreme Risk E

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 4 of 7 112 RESTART NSW FUND

Task Risk Residual Risk Risk ID Risk Description Consequence Rating Control Measured Risk Rating Likelihood Severity (Uncontrolled) (Controlled)

Tender/ Quotations for the proposed scope of work will be obtained from qualified contractors; actual costs are higher than 1 Cost overrun Unlikely Moderate Medium in the event of varying site conditions, Low agreed budget contingency funding will be used to cover budget overruns.

Delays for the progress of Project program are in place, bi-weekly progress 2 Project Delay the other stages of the Unlikely Major High meetings will be conducted with the various Low project contractor(s) working on the project

Project Performance Key Activity Undertaken Since Previous Report: • Sealing km28 – km32

Significant Achievements in Next Three Months • Linemarking & Signage • Fencing Road Reserve

Recent wet weather and expected wet spring might delay the project progress slightly.

Cost Provide via appendix, Project Accounts as per the Deed

Total Project Value: $10,000,000

Restart Grant Value: $5,000,000

Co-contributions total: $5,000,000

Actual Final Cost:

Restart NSW total expenditure:

Co-contributor total expenditure:

Contingency Spent:

Contingency Remaining:

Reasons for Change: NA

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 5 of 7 113 RESTART NSW FUND

Invoice Provide via appendix, Recipient’s Claim/Invoice for works completed this month

Claim No. Period INSW Share Total Expenditure 1 11 Apr 2018 to 04 Aug 2019 $63,769.14 $127,538.28 2 05 Aug 2019 to 01 Sep 2019 $139,663.95 $279,327.90 3 01 Sep 2019 to 15 Sep 2019 $183,443.43 $368,886.86 4 16 Sep 2019 – 27 Oct 2019 $401,011.00 $802,022.00 5 28 Oct 2019 – 24 Nov 2019 $356,643.66 $713,287.32 6 25 Nov 2019 – 05 Jan 2020 $439,702.76 $879,405.52 7 6 Jan 2020 – 2 Feb 2020 $256,608.57 $513,217.14 8 3 Feb 2020 – 1 Mar 2020 $68,439.19 $136,878.38 9 2 Mar 2020 – 29 Mar 2020 $98,818.97 $197,637.94 10 30 Mar 2020 – 26 Apr 2020 $148,637.35 $297,274.70 11 27 Apr 2020 – 24 May 2020 $263,413.84 $526,827.68 12 25 May 2020 – 21 Jun 2020 $348,264.34 $696,528.68 13 22 Jun – 2020 – 19 Jul 2020 $413,308.71 $826,617.42 14 20 Jul 2020 – 30 Aug 2020 $524,854.90 $1,049,709.80 15 31 Aug 2020 – 27 Sep 2020 $495,843.77 $991,687.54 Total to Date 27 Sep 2020 $4,202,423.58 $8,404,847.16

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 6 of 7 114 RESTART NSW FUND

Project Photographs

Attachment_GoodoogaHebelRd_MonthlyReport 14/10/2020 Page 7 of 7 115 RESTART NSW FUND

Brewarrina Shire Council

RNSW2436

Brewarrina - Goodooga Rd Upgrade

September 2020

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 1 of 8 116 RESTART NSW FUND

RESTART NSW – MONTHLY REPORT

Project Restart Reference Number: RNSW2436 Restart NSW Funding Program: Fixing Country Roads R5

Project Name: Brewarrina - Goodooga Rd Upgrade

Funding Recipient: Brewarrina Shire Council Date of Deed: 21 June 2019 Total Project Value: $29,200,000 Restart Grant Value: $29,200,000

Scope

Project Background The project will complete the entire project by providing an all-weather, sealed road between Brewarrina and the QLD border and increased heavy vehicle access (HML).

Project Scope The proposed scope of works includes the following items:

• Project set out;

• Pushing and crushing gravel for pavement material

• Constructing side track for public traffic

• Constructing road embankment

• Upgrading/ replacing Existing Culverts

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 2 of 8 117 RESTART NSW FUND

• Constructing road pavement

• Sealing works

• Upgrade/ Replace Existing Fencing where required and remove existing Grids

• Signage & Pavement Marking

Variance from Deed/ scope change NA

Formal approval for variation NA

Comments NA

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 3 of 8 118 RESTART NSW FUND

Schedule Provide details of any changes to the project start dates and/or completion dates.

Original Approved Start Date: 28 May 2020

Actual Start Date: 28 May 2020

Original Approved Completion Date: 31 Dec 2021

Actual Project Completion Date:

Milestones

Reasons for Change: NA Risk Management Provide summary of any project risks that were realised and how they were addressed:

Council Risk Matrix

Risk Severity

Insignificant Minor Moderate Major Catastrophic

Rare L L L M H

Unlikely Low Risk L M H H Risk Likelihood Possible L Medium Risk H H E

Likely M H High Risk E E

Almost Certain H H E Extreme Risk E

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 4 of 8 119 RESTART NSW FUND

Task Risk Residual Risk Risk ID Risk Description Consequence Rating Control Measured Risk Rating Likelihood Severity (Uncontrolled) (Controlled)

Project Performance Key Activity Undertaken Since Previous Report: • Complete earth works for km 02 to km 05 • Carting pavement material for km 01 to km 02

Significant Achievements in Next Three Months • Complete earth works for km 05 to km 08 • Carting pavement material for km 02 to km 06

Cost Provide via appendix, Project Accounts as per the Deed

Total Project Value: $29,200,000

Restart Grant Value: $29,200,000

Co-contributions total:

Actual Final Cost:

Restart NSW total expenditure:

Co-contributor total expenditure:

Contingency Spent:

Contingency Remaining:

Reasons for Change: NA

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 5 of 8 120 RESTART NSW FUND

Invoice Provide via appendix, Recipient’s Claim/Invoice for works completed this month

Claim No. Period INSW 1 01 July 20 - 02 August 20 $555,796.92 2 03 August 20 - 30 August 20 $145,378.63 3 31 August 20 - 27 September 20 $282,469.08 Total Expenditure To Date $983,644.63

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 6 of 8 121 RESTART NSW FUND

Project Photographs

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 7 of 8 122 RESTART NSW FUND

Attachment_BrewarrinaGoodoogaRd_MonthlyReport 14/10/2020 Page 8 of 8 123 THIS PAGE HAS BEEN LEFT BLANK

124 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October, 2020

DOC REF: TITLE: PLANT REPORT Item: c

REPORT Dennis Maloney DATE: BY: Workshop Supervisor 13th October 2020

IP&R REFERENCE: Theme 2: A Healthy Natural Environment - H.1.2.6 Council Assets

PURPOSE: The purpose of this report is to update Council on the current status on the 2020 Fleet Performance for the period ending 11 October 2020. This is a monthly plant report showing the current position of Council’s Fleet.

Plant Plant Number Work Performed No Description 135 Garbage Truck • Fit new actuator motor to side loader mechanism • Straighten actuator support arms

110 Mack water tanker • HVIS inspection. • Start defect repairs. • Complete defect repairs 123 Jet patcher • Carry out service • Start to replace air compressor. WIP. 102 Mack Granite • Investigate air dumping issue. Repair air dryer 205 Cat 16G grader • Fit new hydraulic pump and re-seal combination valve • Service machine • Investigate air system faults • Order new cab parts to optimise A/C operation 007 Mitsubishi ute • Fit new springs to front and rear. • Remove cracked exhaust manifold. WIP Small Plant • Repairs, Service

Plant • Carry out daily inspection

132 Isuzu tipper • Replace flat tyre

334 Cat loader • Carry out PM service

646 Case skid-steer • Repair oil leak on 4 in 1 bucket

125 139 Volvo Garbage compactor • Take delivery of new unit

656 John Deere zero turn • Investigate engine no-start condition • Adjust valves and straighten bent push rod

070 D-max ute • Fit phone signal booster aerial extension lead

333 Komatsu Loader • Re-armour bucket • Complete service including valve set • Rectify auto-greaser faults • Fit new bucket pins and bushes

001 Prado SUV • Conduct 50k service

ALL ALL Mobile plant • Fire extinguisher testing and tagging completed

Jeff Sowiak

General Manager

ATTACHMENTS:

• NIL

126 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

UTILITIES DOC REF: TITLE: INFORMATION REPORT Item d

REPORT David Kirby DATE: BY: Utilities Manager 14th October 2020

IP&R REFERENCE: Theme 1 - A Growing Economy Theme 2 - A Healthy Natural Environment Theme 3 - A Caring Community

PURPOSE: The purpose of this report is to update Council on the current status as at 30th September 2020 of all works in Utilities Section. The report is based on the 2020/2021 financial year.

PARKS, GARDENS & WASTE:

 Month of September comprised mostly of routine and scheduled maintenance.  Installation of electric disabled outdoor BBQ at Goodooga Bore Baths.  Installation of new Sulo bin enclosures to replace steel bins in towns streets and 4 Mile camping reserve.  Installation of new sprinkler system at Brewarrina Cemetery.  Installation of new signage Brewarrina Skate Park.  Town streets tree trimming ongoing.  Town approaches slashing and cleaning on Brewarrina and Goodooga.

WATER AND SEWER:

Works for month of September  2 mains breaks repaired in Brewarrina on the raw water reticulation.  2 mains repaired carried out on Goodooga raw water supply.  2 sewer choke cleared on sewer reticulation.  2 new filtered and raw water residential connections.  Brewarrina swimming pool annual balance tank cleaning including condition inspection of tank.  Quarterly cleaning and vacuuming of all sewer pumping stations Brewarrina and Goodooga.  Cleaning and drain down of Brewarrina WTP Clarifier including minor repairs and maintenance.

Geoff New Oval Grandstand/Clubhouse

Progress on the project has slowed during end of September with 4 weeks remaining on the practical completion. The viewing mound and completion of the internal fit outs are the outstanding items including minor concrete defect works. The final commissioning of building won’t take place until after all defects are cleared and occupation certificate is issued.

127 Splash Park Pad Works on the Splash Pad are now nearing practical completion with only commissioning and minor landscaping works remaining. Staff induction and commission will take place at the end of October with the opening date set for first week of November.

Legislative Requirements

Microbiological Water Sampling:  6 allocated samples for Brewarrina, Weilmoringle and Goodooga were sent away for the month of July with all microbiological samples returning compliant.

Brewarrina – Barwon River Raw Water Extraction and Filtered Water supplied.

Filtered ML Raw ML Total Daily Total Daily July 16 0.5 58 2 August 17 0.5 60 2 September 18 0.6 58 2

AERODROMES

Brewarrina & Goodooga  General maintenance & inspections.  Terminal building maintenance undertaken at the Brewarrina Aerodrome.  Mowing and weed spraying of Goodooga Aerodrome.  Grant application have been lodged under the Regional Aviation Access Program through the federal government for the upgrade of lighting and runways at the Brewarrina and Goodooga Aerodromes.

Jeff Sowiak General Manager

ATTACHMENTS:  NIL

128 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

ENVIRONMENT, HEALTH & BUILDING DOC REF: TITLE: Item e

REPORT Kim Talbert DATE: BY: Environmental Services Manager 12th October 2020

IP&R REFERENCE: Theme 2: Manage our natural environment by providing environmental, health, building and town planning services to the Brewarrina Shire.

PURPOSE: The purpose of this is to report to Council on a monthly basis about Environmental Health & Building.

CONTENT: 1. Development Applications Month Number Progressive September 2 14

In the Reporting period there was two Development Application received.

Private garage 32 Church Street Brewarrina - Approved ready for construction to take place.

Private Garage at Lot 9 Petworth Street Angledool - Development consent granted, now awaiting an owner builders permit.

Brewarrina District Memorial Pool Splash Park- Works under construction Completion by the end of the month.

Private Metal Double garage - at 9 Bourke Street Brewarrina – subject to building consent and inspections through Bourke Shire Council, works under construction

Illuminated Noticeboard Sign at Goodooga Central School – Pole supported sign Development Consent issued.

In-ground Fibreglass swimming pool - application at Lot 23 DP 7751553 Bridge Road Brewarrina, now approved Development Application & Construction Certificate. Works completed.

Clubhouse/Grandstand at Geoff New Oval - Project nearing- completion possibly by the end of the month.

Weather Dopplar Radar Station Project- Project now completed with Radar dome now installed. Commissioning of the system should occur within a months’ time.

129 Brewarrina District Memorial Pool Olympic Pool works now completed and now operating from 18th October 2020. Estimated time delay due to the Splash Park and Olympic Pool plant works being commenced, a breakdown of electrical cleaning equipment and commencement of works within the first week in September 2020.

Brewarrina Caravan Park Amenity Building Restoration - Works now completed.

Goodooga Supermarket and Service Station Projects - The Project Manager for the above development have contacted council with the future submission of applications covering both projects. Still awaiting application, the projects are valued at a million dollars.

Brewarrina Cemetery Disabled Unisex Toilet - Concrete reinforced slab pored and septic tank and absorption trench installed, now Awaiting construction works of building.

Orana Haven Gongolgon - Intending to submit a development application covering a $95,000 cost to a new shed facility to their drug & alcohol centre.

Weilmoringle New Workers Camp - Brewarrina Shire Council have purchased and are construction a new road workers camp. A development application will be processed covering the proposal along with the other applications involved with the project.

The Showground Grandstand Restoration Works grant Application - Additional Information was supplied to NSW Department of Planning Industry & Environment and now awaiting a response.

Collection & Disposal of Used Motor Oil Contract - Net Waste has taken on a tender process, with a sole response covering the above contract, and having accepted the tender. A letter was received requesting council acceptance of the proposal with no added cost towards council. The General Manager Brewarrina Shire Council has accepted the proposal and will sign the contract on submission to council.

Local Government Small Heritage Grant: Brewarrina Shire Council Local Heritage Assistance Fund - To date No applications have been received, council has contacted owners of an old historic church at Goodooga, to offer possible security towards the building.

Brewarrina Heritage Reference Group Held a meeting on the 8th September 2020. The topics being discussed were the following: • Brewarrina Cemetery – state of catholic Monument and front entrance gates are still being repaired. • Brewarrina Central School Honour Roll – No suitable local contractor to carry out required repair works, had to allow Veterans Affairs grant application lapse. • Weilmoringle Station Shearers Complex – Interim Heritage Order progressing. • The Local Heritage Assistance Fund – No current application. • Local Heritage Items expansion – will need to submit a separate report to council, next month.

NSW Department Planning Industry & Environment are introducing a compulsory computer online electronic planning application lodgement system as from the 1st January 2021,via the planning portal. The public is able to submit development and complying development applications on line now. To date no applications have been received. As has been stated to the Department of Planning that Council’s in the Far Western region lack the set-up to permit the system to come online fluently. As the area lacks local professional contractors to cover drafting, engineering services etc., and the Department will not just accept any 130 substandard drawn plans. Brewarrina Shire Council currently has no suitable location within the shire office –RMS and general Customer Service area to facilitate a computer system as an aid to permit public online access supported by a council staff member. The only location that can accommodate such computer usage and access is the library area where three computers are available. This only creates a staff shortage within the main office area, however, this will require certain staff members to be trained-up to be able to support the online application process along with all documents will need to be scanned to be submitted.

Impounded Animals

Month Number Progressive Total September 2 87

2 Dogs impounded, and both animals being released to owner, following payment for registration.

Goodooga Village Nothing to report.

Brewarrina village The Regulatory Officer have impounded a 2 dogs, which were released to the owner. With several complaints received, concerning uncontrolled dogs.

2. Applications determined under 2020 under Delegated Authority Other

10.7 Certificates Issued: • 2 • 32 annual Total Other Certificates issued: 7

Certificates Received: 2

Food Premises Inspected: 0

Local Activity Approval: 1

BREWARRINA SHIRE COUNCIL SEPTEMBER WEEDS REPORT 2020

Carried out property inspections at McClymonts, Boolaboo, Caringle, Bukulla, Narran Park, Bundabulla, and only finding Prickly Pear at Narran Park

I have organised with Walgett Shire Biosecurity Officer and collected some cochineal, to apply at various locations within the shire on Prickly Pear that I have been finding.

I have been carrying out weeds and vegetation control at the town streets, cemetery and water plant along road side verge areas of Goodooga Road and Kamilaroi Highway. I have completed a two day legislation training course at Lightning Ridge on The Protection of the Environment Operations Act 1997 as part of my training as a Council Regulatory Officer.

Dean Hambly Biosecurity Officer (Weeds) and Regulatory Officer

131 GOVERNANCE IMPLICATIONS: Nil - Budget provided in annual budget.

CONCLUSION: For information for monthly activities.

______Jeff Sowiak General Manager

ATTACHMENTS: Nil

132 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: Community Services Managers Report Item f

REPORT Jenny Shearer DATE: BY: Community Services Manager 14th October 2020

IP&R REFERENCE: 1.2.2 Provide sustainable Childcare Services to the community 2.2: Enhance the experience of visitors to Brewarrina Shire

PURPOSE: The purpose of this report is to inform Councillors on the progression of the Community Services Manager projects.

CONTENT

Tourism and Economics Regional Development Australia Orana (RDAO) Turning Visitors into Residents (and employees) initiative; RDAO has put a new initiative together in readiness for the school holidays. “Turning Visitors into Residents (and employees)” an initiative is to encourage and promote visitors to consider not just visiting, but instead thinking about whether a tree change could be just what they need.

With very low unemployment levels across the region, now more than ever RDA- Orana is focusing on the need to attract new skilled people and families to support our region and communities to grow. There are so many opportunities for people looking to live regionally and one positive from the COVID pandemic is that we have seen just how many different occupations can be adaptable and don't need to be behind a desk in a city.

The campaign will collect EOIs from those who may be interested in moving. For those that register interest in a particular LGA, RDAO will work with that Council and other businesses to get the right information to them and share resources to hopefully convert them to a new resident in the Orana community.

RDAO are asking employers to register jobs with them that they have or may have available (even if they aren’t advertising), this will allow RDAO to: • Build a database of employers looking for employees across the region and were appropriate we will match prospective employees with employers. • Start the conversation between employers/RDAO and gather evidence around the difficulties of filling positions, some examples are; required specialist skill shortages, cannot recruit outside of local area due to lack of housing availability. This data and evidence will be used to address State and Federal government of necessary focus areas for the communities of the Orana Region.

133 RDAO have put together promotional resources that communities are free to use to attract growth; • Poster/flyer for use in local businesses including accommodation and food services • Landing page within our website for further information and to register interest https://landing.rdaorana.org.au/en-au/relocate-to-the-orana • Social Media Tiles for Facebook and Instagram

RDAO has begun to collect information about individual council areas in the following: • Potential building space form residential and commercial development • Employment opportunities • Industry

Television Advertisement Council continues the Eastern Seaboard marketing campaign with visitors directly reporting to the visitor information staff “The TV ad inspired us to travel out here, such a wonderful place”. Council has placed the TV advertisement on Imparja for the next two (2) months and will continue to push it out on social media.

Tourism Website The tourism website construction has been finalised, the next phase is inputting information and photos. This phase is set to be finished over the next month with the final phase of staff training prior to launch. This development has been far more complicated than first thought but, will be ready for next tourism season.

Great Artesian Drive- GAD The GAD group continues to meet regularly with focus on the following: • Website refurb • Social Media development • Building content (photos)

Cultural Museum Council attended the Museum committee meeting during September to present potential support for business development plan. Council made a submission for EOI for funding on behalf of the Museum to the Department of Premier and Cabinet (DPC) following a call from DPC enquiring about the need for funding for business development. The Museum project manager agrees the organisation would benefit greatly from the proposed $15K for a consultant to produce a business plan and goals moving forward. This proposal has not yet been approved.

In the interim council is holding Small Business Month events during October, and the museum project manager will be engaged other business development supports to help them achieve sustainability.

CONSULTATION: Consultation with community and relevant government and non-government organisation

GOVERNANCE IMPLICATIONS: Nil – budget provided in annual budget

CONCLUSION: This report provides Council with information and an update on the progress of the Community Services Managers programs and plans.

134 ______Jeff Sowiak General Manager

ATTACHMENTS:

135 THIS PAGE HAS BEEN LEFT BLANK BREWARRINA SHIRE COUNCIL

Information Report Attachment for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: BREWARRINA LIBRARY Item g

REPORT CAROL NORTON DATE 8th October 2020 BY: LIBRARY OFFICER

IPR REFERENCE: Theme 3 – A Caring Community – C5.4.1.5

PURPOSE: The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Library.

CONTENT:

Brewarrina Shire Council is affiliated with North West Slopes and Plains Regional Library. This partnership includes Moree, Walgett, Lightning Ridge, Mungindi and Brewarrina. Brewarrina contributes to the regional partnership by way of a subscription each year which enables Brewarrina to have access to the regional Library Management system for management of books and also regular book exchanges. The reasonable small amount this does cost the council out weighs the cost of council buying new books ourselves and managing and maintaining a Library Management system.

Saturday Morning Programs: NSW State library increased funding which has given Council the opportunity to increase service delivery for community to access and utilise the wonderfully new renovated library space and technologies.

Book Club Met on Saturday morning for book club and discussed “The Rosie Project” by Graeme Simsion. 4 Patrons attended and had a lively discussing re the book. Gave out next month’s book being “The Light Between Oceans” by M.L. Stedman.

3D Modelling (facilitated by the Community Development Coordinator) held in September 2020. Teaching the basics of 3D modelling, which will be 3D printed at the end of the term, for display in the library. (1 attended)

Robots (facilitated by the Community Development Coordinator) held in September 2020. This time, some programming was added to robots. (1 attended)

Craft (facilitated by the Youth Centre team leader) held in September 2020. Craft is planned monthly; September was open craft with 13 attendees.

136 Professional Development

We are still doing the testing for the Spydus upgrade 10 and 10.5. It will go live on the 11th November 2020.

Big Sky Library (BSL) Strategic Planning BSL has contracted a consultant to review, gather and interpret all necessary information from stakeholders during this month using online platforms. This information will be collated to form the new BSL strategic plan for the next 3-5 years. A copy will be attached when it is complete.

Monthly Activity Statistics:

ACTIVITY CUSTOMER VOLUME-per month Number of books renewed 68 Number of books returned 64 Number of books requested from other libraries 1 Library Computer Bookings 30 Library books through kiosk (Not available technical fault) N/A Library visits(not available technical fault) N/A Number of new members signed up or re-registered 5

Library Use Total Borrowing 59 Public PC 30 iPad table 10 WiFi 2 Play 2 Reading (eg. newspapers) 2 Reading (eg. books) 2 VR 0 Relaxing 16 Other: 16 Membership 443

______Jeff Sowiak General Manager

ATTACHMENTS:

137 BREWARRINA SHIRE COUNCIL

Information Report Attachment for Ordinary Meeting held Friday 23rd October 2020

DOC REF: TITLE: BREWARRINA SERVICES AUSTRALIA Item h

DATE: REPORT Carol Norton th 7 October 2020 BY: Services Australia

IPR REFERENCE: Theme 3 – A Caring Community – C5.4.1.2 and C5.4.1.1 Provision SERVICES AUSTRALIA, Services

PURPOSE: The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Services Australia Agent.

CONTENT: Brewarrina Shire Council has entered into an Agreement with Services Australia for the provision of services to Brewarrina. This agreement provides council with payment to cover 25 hours per week.

With the changes with Centrelink we now provide all Federal Government services on the Centrelink computers such as: • Centrelink • Medicare • Child Support • Australian Tax Office

Monthly Activity Statistics: Below is the breakdown of the monthly statistics that we send to Centrelink: Centrelink 79 Medicare 0 Child Support 0 OTHER ATO 1 Australian Hearing 0 Lodge Form/Document 0 Assist with POI 0 Assist with Forms Completion 3 Provide Form/Publication 12

Refer to DHS Smart (Call) 20 Centre Refer to other 0 Register Customer for self 5 service Assist customer with self service 51 Assist with use of DHS 32 equipment Interpret/Translate Respond to General Enquiry 12 139 Less than 5 minutes 45 5 to15 minutes 41 15 to 30 minutes 7 Over 30 minutes 10

As part of the Centrelink response to Coronavirus, Brewarrina Agency has been asking clients to sign in, and for those from out of town, to provide contact details, in the advent of an outbreak, which would be passed to health authorities to assist with tracing.

Counts of service Residency 163 BRE 1 Returned to Brewarrina from custody 1 Moved back to Brewarrina to live 16 Passing through from Bourke, Dubbo, Doonside, Northfield, Norwest, Katoomba, Orange, Rutherford, Tuggerawong and Walgett.

I have finished the yearly online training for Services Australia.

______Jeff Sowiak General Manager

ATTACHMENTS:

140 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: i TITLE: TOURISM

Alana Peattie DATE: REPORT th Senior Customer Service Officer 6 October 2020 BY:

IP&R REFERENCE:

Social- 1.1.1.6: Co-ordinate and support community groups to promote events and activities within the local community.

Economics- 2.2.2.5 – Promote co-operation and development of Brewarrina Museum and VIC.

Economics 2.2: Enhance the experience of visitors to Brewarrina Shire-2.2.3 Increase visitation and turnover for Visitor Information Centre

PURPOSE: The purpose of this report is to inform Council of the progression and operations of the Visitor Information Centre

CONTENT: Famil of Narran Lakes Nature Reserve

Two Visitor Information Centre staff, along with John Reidy, CEO of the Brewarrina Local Aboriginal Lands Council, had the privilege of heading out to Narran Lake Nature Reserve for the day on the 17th of September. They met with Walgett Shire Council General Manager Michael Urquhart, Narran Lakes Land Management Committee Member Jason Wilson and two staff members from National Parks and Wildlife Service, to have a tour of the Reserve, and discuss the option of National Parks and Wildlife Service running some form of “tag along” or “self-guided” educational tours in the Reserve.

Narran Lake Nature Reserve is one of 66 Ramsar wetlands in Australia, covering more than 8.3 million hectares. Ramsar wetlands are rare or unique wetlands or important for conserving biodiversity and are included on the list of Wetlands of International Importance, which was developed under the Ramsar Convention, held in 1971 in Ramsar, Iran. “The Ramsar Convention's broad aims are to halt the worldwide loss of wetlands and to conserve, through wise use and management, those that remain. This requires international cooperation, policy making, capacity building and technology transfer.” 141 (source: https://www.environment.gov.au/water/wetlands/ramsar )

The Lakes have been dry for 10 years, as a result of ongoing drought, a “flush” of water occurred in 2012, again in 2016 and now again in 2020 as a result of the good rainfall received. The reserve was awash with wildflowers and birdlife and 2 of the smaller lakes have water in them.

There are currently no tours available and the reserve is closed to the general public to protect not only the fragile eco system of the reserve, but also Aboriginal Heritage Sites, which include a “midden” (a mound of discarded pippy shells), sites of camps and villages where there are fire hearths still evident, on the reserve. Open Days at the Reserve are held once a year and attract hundreds of visitors, however, 2020 Open Day was cancelled due to COVID-19. Increased visitation to Western NSW has generated a lot of interested in Indigenous Heritage and requests to visit or do a tour of the reserve have come thick and fast since the easing of restrictions in June.

National Parks and Wildlife Service are brainstorming ideas on how best to implement tours of Narran Lakes, to be sustainable for the fragile eco system and the significant Aboriginal Heritage Sites in the Reserve. Two ideas are for a guided tag along educational tour, led by an NPWS Ranger, max of 20 vehicles at a time, run a few times a week and limited access self-drive educational tours through certain parts of the reserve, which would be sign posted with arrows and interpretative signage pointing out plants, significant sites.

NPWS ran a “trial tag along tour” on Saturday 19th September, with the aim to give staff an indication on logistics, length and feasibility of a tag along tour. Despite rain on the day, all reports indicate the tour went well. Brewarrina Visitor Information Centre look forward to continuing to keep in contact with NPWS regarding tours and promoting tours if and when they eventuate.

Brewarrina Brochure

Over 1,200 Brewarrina Brochures were distributed to visitors during September, through the Visitor Information Centre, outdoor brochure holders, local businesses and other Visitor Information Centres:

• 650 were distributed from the Information Centre and via local businesses brochure holders and the outdoor brochure holders • 100 – Walgett Visitors Centre • 100 – Narrabri Visitors Centre • 200 – Back O Bourke Visitors Centre • 100 – Canowindra Visitors Centre • 50 – Kidmans Camp, Bourke

142 Brewarrina Aboriginal Cultural Museum

Visitor Information Centre staff continue to recommend the Cultural Museum tour to all visitors and refer them to the Cultural Museum. Feedback regarding the tour is positive, with one visitor remarking “That tour is world class!”. Many visitors return to the Information Centre after taking the tour to thank staff for recommending they take the tour and are full of praise for the tour itself and Cultural Museum Staff.

Kamilaroi Highway Group Meeting

The Kamilaroi Highway Group continues to meet via zoom on the last Thursday of every month. Priorities are to get the new brochure underway and hold the November Meeting in Brewarrina on Wednesday 4th November, along with a famil of the Western end of the Highway in Walgett, Bourke and Brewarrina over Tuesday 3rd, Wednesday 4th and Thursday 5th November.

Darling River Run Group

The Darling River Run Group continues to meet on a fortnightly basis. Participating Councils and accommodation providers are to report and record the numbers of visitors in Western NSW, providing a much needed boost in local economies. The group have formed a sub working group to produce a new logo, which is more reflective of the current focus and marketing campaigns of the Darling River Run Group.

Travelling Family Circus filming in Brewarrina for Darling River Run

Brewarrina welcomed the Jules and Aaron Davenport early in September to undertake filming for the as part of a combined promotional project for the Darling River Run Group. Jules, Aaron and their 3 boys spent 3 nights in the Brewarrina Shire and had an amazing time exploring the shire and all it has to offer. They stayed at the River View Motel, spent a full day in Goodooga exploring and speaking to visitors to the town, and 2 days exploring around Brewarrina, chasing sunrises, sunsets, speaking to locals, undertaking a Cultural Museum Tour and filming the very best that Brewarrina has to offer, before heading West along the Darling River Run to complete more filming. Estimated delivery of footage is early in 2021.

UPCOMING EVENTS

Christmas Fair

Preparations are underway for the 2020 Christmas Fair on the 21st November which will comprise of market stalls, live entertainment, Santa Claus visiting, water slide and movie for the kids once the sun sets.

Visitor Centre staff have commenced preparing advertising material and will be contacting past stall holders

143 regarding this year’s event in the coming days, along with obtaining quotes for a waterslide. Staff have also spent a considerable amount of time on social media researching local small businesses and market stall holders to contact regarding holding stalls at the Fair in a bid to support local.

Social Media Statistics

The Brewarrina Visitor’s Information and Exhibition Centre Facebook page continues to have a strong online presence sharing photos of Visitor Centre stock, local attractions, fun and quirky photos by locals and information updates. For the period from 1st September to 30th September:

• 45 new likes on the page which brings the total up to 800 people • 17 posts reached a massive 10,121 people • Most Facebook users are still engaging with the page after 8pm, most active engagement is around 11pm at night.

Visitor Statistics

1st September 2020 to 30th September 2020 September was a huge month for the Visitor Information Centre, who recorded 1,145 visitors through the doors, a vast increase from September 2019 (641 visitors) and an increase from 740 in August 2020.

Demographics: • 91.27% of visitors were from NSW • 4.06% of visitors were Brewarrina Locals • 3.04% of visitors were from Victoria • 1.61% of visitors were from either Queensland, Northern Territory or South Australia

• 94.32% of visitors were over 50’s travellers • 5.68% of visitors were families with kids or another demographic

Reason for visiting Brewarrina: • 0.21% visitors were visiting friends and relatives • 99.79% visitors were holidaying/touring around

Activities Visitors have undertaken or plan to undertake: • Cultural Museum Tour 78.30% • Self Guided Fish Trap Tour 16.43% • Meal/Facilities Break 93.91%

Length of stay in Brewarrina: • Day 0.81% • 1 night 23.73% • 2 nights 0.81% • 3 nights 1.6% • Passing Through town 70.79%

Where visitors are staying: • Beds on the Barwon/Caravan Park/Lynchies/River View Motel 5.07% • Friends/Family 1.01% • Free camping @ 4 Mile/Boat Ramp 18.26%

144 VISITOR FEEDBACK AND STORIES

“That tour is world class!” – Cultural Museum Tour

“What a lovely little town!”

“The museum tour was amazing.”

“It’s so peaceful by the river, we definitely be telling all our friends about Brewarrina.”

“You have a wonderful information centre here.”

“So much great stock in here, I’m making a start on my Christmas shopping.”

“The toilets are so clean.”

“Definitely coming back to spend some more time here.”

“Please pass our congratulations onto the Bre Council GM, Mayor and Councillors and staff who maintain the baths for the excellent tourism facility they have developed in Goodooga We have had a great time here camped on the white gravel with other caravanners from many areas - even though there has been a little rain We also fully recommend the Telegraph Hotel - the happy friendly staff there and very good meals …… We will be recommending a visit to Goodooga - which won the title for the 'most boring town in Australia'- to our caravanning friends.

We are from Walgett and my father use to play cricket in Goodooga many years ago and we used to bring our kids and horses up for the gymkhanas and 'number niners' in the 70s so I always thought the title was a little unwarranted. We have travelled around many areas in Australia and have always lamented the lack of tourism development in Western NSW so good on the Bre Council for developing this great facility.”

SALES SUMMARY

1st September 2020 to 30th September 2020

• $17,103.55 gross sales (incl. GST) • 534 transactions • $29.12 average sale value • 2.24 average items per sale • 1,196 individual items sold

Sales Summary by Category Please note: the above figures do not include income invoiced through Council’s Debtors

Items Gross Sale Amount Product Type Sold (excl. GST) Merch – Souvenirs 625 $5168.59 Merch – Books 132 $3205.96 Merch – Home & Giftware 272 $4498.84 Fishing Supplies 4 $38.18 Art Supplies 54 $562.64 Brewarrina News 1 $30.00 Venue Hire (Hair Salon) 2 $90.91 Merch – Kids Toys 56 $719.55 145 Merch Consignment Stock 46 $1216.37 Misc. (photocopying, postage etc) 4 $17.64

Total Items Sold 1196 $15,548.68

Totals ex GST $15,548.68 GST $1,554.87 TOTAL $17,103.55

Brewarrina Newspaper

A major theme of the October News was mental health month and included a variety of what I hope were, inspiring and advisory articles sourced and contributed by residents of the community. The articles covered a variety of information, from Zoom drug and alcohol educational sessions developed by NSW Health, to inspiring stories about using creativity to express emotions and self-care ideas.

A visitor named Rae Smith attended a cultural museum tour and returned with the most wonderful feedback about Brewarrina and the tour. The letter was the lead news story and provided the opportunity for a great front cover which celebrated the Cultural Museum. The Museum is continuing to distribute the Brewarrina News.

We had 19 great contributions from residents and visitors to the Shire. We printed 300 copies –The papers are travelling far and wide due to the Service Station becoming quite a major distributor and often asking for more before the end of the month.

Website statistic

The online version of the News went live on October 1st and so far has had 216 views. According to Joomag statistics, people are reading 20 pages of this edition and spending 10 minutes reading.

Brewarrina News Social Media Results

The Bre News facebook page published 27 post from 10th September to 7th October, reaching 18,100 facebook feeds and getting 36 new page likes. 4608 people now receive anything we post on their facebook pages. The highlight of the month was a photo by Max Jeffery which we shared, with his permission, on 30th September, which was of Brewarrina in the rain and which reached 6,300 facebook feeds.

GOVERNANCE IMPLICATIONS:

CONCLUSION:

______Jeff Sowiak General Manager

ATTACHMENTS:

146 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting to be held on Friday 23rd October 2020

COMMUNITY DEVELOPMENT COORDINATOR DOC REF: TITLE: REPORT Item j

REPORT Aroha Groves DATE: BY: Community Development Coordinator 7th October 2020

IP&R REFERENCE: 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families 1.1.2 Maintain high levels of community cohesion and community spirit 1.1.4 Ensure a high standard of education for Shire residents 1.1.6 Co-ordinate and support community groups to promote events and activities within the local community such as: Australia Day 1.2.1 Provide leadership and coordination of the Brewarrina Youth Centre to coordinate actions to assist all youth 5.2.1 Quality customer service focus by Council staff

PURPOSE: The purpose of this report is to inform Councillors about the Community Development Coordinators plans and programs.

CONTENT:

Overview of the Targeted Early Intervention (TEI) Contract with Department of Communities and Justice (DCJ) The Targeted Earlier Intervention (TEI) program helps DCJ provide services to people in need earlier by being flexible and responsive to make the biggest difference. TEI will help children, young people, families and communities experiencing, or at risk of experiencing, vulnerability in NSW. The service is an important step towards achieving the Premier’s priority of protecting our most vulnerable children and families.

The 3 key areas this position reports to under Community Connections which encompasses the following areas:

• Information/Advice/Referral • Community Sector Coordination • Social Participation

Information/Advice/Referral Provision of standard advice/guidance or information for individuals or families in relation to a specific topic. Referrals include to another service provider or within the organisation. This referral is effective and timely, facilitates client engagement, builds and maintains referral pathways and partnerships, and proactively helps individuals and families to easily access services and determine the way their support is provided. During September, as more COVID-19 restrictions are being lifted more community members are seeking advice and require support from other agencies. However council have noticed a drop in the resumption of services by community members. 10 service and community 147 information, 3 referrals made to other services (Centrelink and Service NSW).

In order of maximising community being informed and delivery of information, the use of Facebook post reached 1297 people on community notices.

Community Sector Coordination Activities undertaken to support coordination and collaboration; strengthen organisational capacity of local TEI organisations. Examples include coordinating inter-agency activities (chairing, secretariat, venue, etc.); backbone support to collective impact work; interdisciplinary place based projects; local consultation processes; coaching/mentoring; good governance; and being a conduit between NGOs, government, business and wider community. Sector staff attending these activities may be recorded as an unidentified group or as individual clients.

Brewarrina Interagency Meeting | THURSDAY 17 SEPTEMBER 2020

Attendance: Birrang SOS, Catholic Care, Brewarrina Aboriginal Medical Service, Aboriginal Child & Family Centre, Mission Australia (Women’s + Men’s Safe Houses), Legal Aid, WNSW Community Legal Centre, Drought Peer Support, Brewarrina Central School, Bila Muuji Health Services, Brewarrina Shire Council [Community Development + Youth Centre]. (17 service staff attended)

• There was further discussion following on from the discussion Birrang SOS brought up at the August Interagency around the need for drug and alcohol support for young people under 18 years old.

• Will continue to send the Interagency Services Permissions Form with Interagency meetings and ask organisations new to the Interagency to fill out as part of joining. The form only refers to organisational permissions. It is required for Interagency reporting to DCJ. Please fill out and return to [email protected]

• The Child Protection Week event went well, with children enjoying themselves and services contributing the best they have to offer on the day. A debrief and feedback session was held as follow up, with great suggestions to make the day even better next year. Any further feedback is welcome and can be directed to the Community Development Coordinator at Council on [email protected]

• Planning is continuing around NAIDOC Week, and going well. NAIDOC funding has been applied to by Council to both NIAA and Aboriginal Affairs, with Council being successful in obtaining funds from NSW Aboriginal Affairs.

• Planning has begun around Youth Week which is coming up in the second week of October.

• The ACFC have weekly programs centred around justice support through their inclusive community officer, as well as any community support. They also have a Kids Corner. They will send through flyers.

• Catholic Care offer family care 2 days per week, with a wide range of support around parenting. They are happy to be referred to. They work with parents rather than young people, and currently have face to face outdoor meetings (due to health restrictions). They also offer a playgroup at the Youth Centre, bookings need to be made. Catholic Care will send around referral forms and further information. (Done, and forwarded to Interagency.)

148 • The Youth Centre & Birrang SOS have been running some great programs 7 – 9pm on Mondays, Tuesdays & Wednesdays, with a Cultural Dance program on Thursday evenings, which are going well. They also offer a fortnightly ‘Youth Night In’ which are more for older young people aged 12-18 years old, around education on issues affecting them. They talk to life skills whilst having some food and games.

Birrang SOS with police, REDI.e and the Rural Fire Service have been running a Yarn • Up for boys after school every Wednesday around town, often at the Old Mission, or at the Weir. Centred around listening to the boys, giving them the opportunity to yarn especially about where they are in their lives and at school, and supporting them. There is a mentorship program as part of this, where boys get advice around things like how to get a job etc. in a relaxing environment. Men are welcome to come along. Peg to send through some information on the programs.

• Youth Centre has been spending Wednesday morning recess at the Central School, which will move to Wednesdays after school, outdoors at locations around town such as the Weir and the 4 Mile.

Child Protection Week Event De-Brief + Feedback | WEDNESDAY 17 SEPTEMBER 2020 Meeting for services to provide feedback around the coordinated approach to Child Protection Week event. Suggestions have been noted to ensure next year’s event is even better. (7 attended)

NAIDOC Week Planning Meeting 3 | THURSDAY 24 SEPTEMBER 2020 Meeting to continue to discuss a coordinated approach to NAIDOC Week, with the calendar of events being transferred into a draft poster. (6 attended)

Social Participation Initiate or facilitate community activities that are in line with TEI outcomes. This could include social, cultural, recreational, youth activities, art or language activities; workshops; or linking up members of a community around a shared issue.

We are preparing for NAIDOC 2020 events which are coming up.

Swim My Way

Organising 3 programs with the Swimming Pool management made possible by successful funding which start in October (advertising to commence in October):

October – December 2020 | LIMITED TIME ONLY! Brought to you by Brewarrina Shire Council, the Royal Life Saving Society of NSW and Uncle Tobys With a qualified Swimming Instructor Elders Aqua Therapy Come along, have fun & move those muscles in comfort! Bring swimmers, a towel & a hat! Every Monday 10.30am – 11.30am Starts 12 October & finishes 7 December 2020

149 Learn To Swim for Primary Kids Bring the big kids along to learn to swim and have some fun! Bring swimmers, a towel & a hat! Parents/Carers must attend Every Wednesday after school at 4pm – 5pm Starts 21 October & finishes 2 December 2020

Learn To Swim for Pre-Schoolers Bring the little ones along to learn to swim and safe water play! Bring swimmers, a towel & a hat! Parents/Carers must attend Every Friday at 1pm – 2pm Starts 23 October & finishes 4 December 2020

Bre Fit Gym

The Gym remains closed due to Federal and State Government health directives. http://www.brewarrina.nsw.gov.au/community/sport-recreation/bre-fit-gym.aspx

Funding Grants Written and Submitted

NSW Aboriginal Affairs | NAIODC Week [SUCCESSFUL] NSW Small Business Month | Evening dinner workshops with Business HQ [SUCCESSFUL] NSW Royal Life Saving Society & Uncle Tobys | Swim My Way [SUCCESSFUL] NSW Office of Sport | Local Sport Defibrillator Program (17/09/2020)

Upcoming • October Brewarrina Interagency Meeting • Child Protection Week Event | 11 September 2020 • Brewarrina Small Business Month • Swim My Way programs at the Brewarrina Memorial Swimming Pool

CONSULTATION: Consultation with community and service providers that work with all aspects of the community of the Brewarrina Shire.

GOVERNANCE IMPLICATIONS: Nil – budget provided in annual budget

150 CONCLUSION: This report provides Council with information and an update on the progress of the Community Development plans and programs.

______Jeff Sowiak General Manager

ATTACHMENTS:

151 THIS PAGE HAS BEEN LEFT BLANK

152 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: Youth and Family Centre Item k

REPORT Danielle Boney DATE: BY: Youth Team Leader 13th October 2020

IP&R REFERENCE: 1.Social, 1.2: Support young people and encourage their development

PURPOSE: The purpose of this report is to inform Councillors about Youth and Families programs and events.

CONTENT

Overview of the TEI Contract with DCJ- Targeted Earlier Intervention (TEI) program delivers flexible support to children, young people, families and communities experiencing or at risk of vulnerability. The TEI program collects outcomes data on individual services and the program as a whole through the data exchange. This will improve the way we respond to evolving clients and Community needs. As the evidence base grows, we will adapt service delivery to reflect what we know works.

Community strengthening – These are activities that build cohesion, inclusion and wellbeing across all communities, and empowering Aboriginal communities. Wellbeing and safety – These are activities that support families and individuals, and provide opportunities for personal development.

Throughout our program activities we aim to: Provide clients an opportunity to connect with others, at the centre or an informal location, or online to achieve the TEI outcomes which is called Social Participation.

Also included in our work is Family Capacity Building which is Family support activities provided during case management, which involve undertaking activities to implement the case plans of individual clients (children, young person or family). This could include home visits, support, advocacy, counselling, mediation, referrals and skills development to help clients achieve outcomes.

Throughout our practice we offer Information/ Advice/ Referral, as well as conduct Intake/Assessment in a case management setting both provision of standard advice/guidance or information for individuals or families in relation to a specific topic and includes providing assessment and case planning to assess the strengths and needs of the child, young person and family

Community centres Provide clients an opportunity to connect with others, such as a community centre, informal location, or online to achieve the TEI outcomes. Examples could include: providing a meeting

153 space or hiring out rooms to functions or forums, parenting groups, youth groups, early childhood education, care or support, maternal and child health services, Aboriginal Elders, Men’s and Women’s Groups, Aboriginal enterprises; and/or providing access to internet and Wi-Fi; and/or equipment, such as toys, books and car seats. Count each occasion of service as a session. Providers should aim to collect individual client details for each participant/attendee where possible.

Centre Afternoon Activities: Centre activities happen each afternoon after school as well as throughout the school holidays. This particular program not only allows the children, youth and families to socially participate but gives them a chance to come to the Centre and relax, play a few quiet indoor games and listen to music. It also gives the Youth Centre staff the opportunity to liaise with the children and youth on future programs, and offer support and education where required. However during the month of August we noticed that that had been a drop in the attendance due to the newly built skate park. With these stats the Youth Team leader had organised a youth hub meeting with the Youth Centre staff and Birrang SOS Youth Worker to discuss better ways to engage the children and youth. We had come together and made the decision to put the centre hours back due to the approaching summer months, which was implemented in September. Once we pushed our time back and opened from 7pm- 9pm on a Monday, Tuesday and Wednesday Evening for 2 hours. The children started rolling in we have been averaging around 22 children of an evening. The Birrang SOS Youth worker has also jumped on board and helped us out during these evenings, and both our contractual requirements are starting to get met.

Outreach to the Memorial Park On a Friday the Youth Team has been venturing from the Centre to Memorial Park, the team have been supplying fruit and offering transport home to the children And youth. By heading to the Skate Park the youth team leader has the chance to liaise with the children and youth on future programs as well as supporting them with a safe journey home on the bus.

Mid Term Break During September there was a Mid Term Break, the Youth Team and the Birrang Youth Worker engaged activities and a BBQ at the park for the children and youth. On the Monday the Youth Team Leader made a trip up to the Goodooga Youth Centre for a BBQ and snack with the children of Goodooga. While in Goodooga we also visited the artesian springs, the Bourke SOS also ventured across with us and provided lunch in Goodooga for all involved.

Garden Update: Our garden is thriving and growing day by day. During play group which is held at the Centre each Thursday with Catholic Care Family Care Worker

154 the participants had the chance to harvest some snow peas and spinach. Every second Thursday for an hour after school, the children have been weeding and watering during afternoon activities. Last month we had also the chance to plant some more veggies such as; lettuce and tomatoes, and herbs such as parsley coriander we are waiting for them to grow much larger so the children will be able to take them home to their families.

Children’s Netball: During the month of September the Youth Team supported the Seven Day Aventis Church that hosted a 4 Week program of children’s netball at the Brewarrina Community Hall. We provided transport and helped out where needed. We were engaging approximately 22 kids aged between 5 to 12 years old. This program worked well and the team leader will meet with the Doreen who was hosting it again in the near future.

Targeted Support Information/ Advice/ Referral Provision of standard advice/guidance or information for individuals or families in relation to a specific topic. Referrals include to another service provider or within the organisation. This referral is effective and timely, facilitates client engagement, builds and maintains referral pathways and partnerships, and proactively helps individuals and families to easily access services and determine the way their support is provided

Throughout the month of September we provided 20 people advice relating to empowerment, Life Skills and safety, health and wellbeing and made 0 referrals to other support services. 9 case managed are active, and 0 have Exited.

Education and Skills Training and Workshops Targeted support that builds the knowledge and skills of people with known vulnerabilities, e.g. domestic and family violence, mental health needs, drug and/or alcohol needs, and social/economic disadvantage. These may include individualised, group based, or other client- centred approaches. Online activities can be recorded where specific workshops or modules are delivered to a group of individual clients.

Youth Night In: During the month of September we host two Youth Night In’s at the centre in collaboration with the Birrang SOS Youth Worker both nights we spoke to the young people about respect which seems to be an ongoing issue within the Community, our approach is the more we speak to them about respect the more it will sink in. The youth sat around and discussed with the youth workers about respecting each other, and respecting themselves. On the second evening, the discussion was about hygiene and body odour. There were approximately 16 youth in attendance on both nights, Birrang supplied dinner.

Girls Morning Tea: The youth team leader has been liaising with the local Female Police officers, Female ACLO’s and the Brewarrina Central School Connected Community Officer to deliver a joint program for girls in years 5-12. The Police have now been pursuing this girls group on a Wednesday morning between 11am-11:30am during recess hours at the Brewarrina Central School Hub for about a year now. The Youth Team Leader has been attending this terms session’s and building a repoire with the young ladies, and having input and insights on future planning for the group. Council’s Youth Team Leader will continue to support this group during term 4 as well as fund their morning teas for the term 4. During the last session the youth team leader asked the group if they would prefer morning tea or afternoon tea, and the young ladies voted

155 afternoon tea. Also during the last session the youth team leader and the police officers had prepared hygiene packs for the young ladies to give out to them during one of the session and the last one was it.

Family Capacity Building Family support activities provided during case management, which involve undertaking activities to implement the case plans of individual clients (children, young person or families). This could include home visiting, support (legal, language or to access TIS), advocacy, counselling; mediation; referrals and skills development to help clients achieve outcomes. It could also include providing education (such as life skills or budgeting) in line with the case plan. It also includes a review with the client of what has been achieved and an exit plan. Services should be able to demonstrate that they use a system for doing case management (including file notes, templates, policies and case management meetings), monitoring and evaluating the effectiveness of the services being delivered to the children and family.

Cultural Dance The cultural dance program recommenced this month and was hosted by the Birrang SOS Youth Worker and supported by Brad Steadman (Language Coordinator) and the Youth Team. The dance workshops have been helping the children and youth increase their confidence through dance choreography and creative skills while progressing on their creative journey and supporting them with tools to promote, empower and explore their culture. They build confidence, inspiring them to see potential within themselves. During the month of August attendance was low due to the Skate Park so the youth team leader and Birrang SOS youth worker met and discussed ways to engage the children back in to dance. In September the cultural dance group was asked to perform at the Redie Conference at the Brewarrina Cultural Museum at the end of the Month. The youth workers gradually worked with the youth to prepare them for the performance. The children and youth danced and built their confidence for performance day; take a look at the pictures. They will be performing at the opening of NAIDOC day on the 8th November 2020.

156 Attendance 140 2019-2020

120

100

0 closed closed week1 week3 week1 week3 week5 week2 week4 week2 week3 week2 week4 week2 week4 week2 week4 week2 week4 week2 week4 week2 week1 week3 week1 week3 week 5 week week 4 Sep Oct Nov Dec 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Up and Coming  School Holidays OCT 2020  Swimming Lessons OCT 2020  Play Groups OCT 2020  Floating Cinema OCT 2020  Girls Night In OCT 2020  Youth Week OCT 2020  NAIDOC Nov 2020  End of Term Weilmoringle Disco DEC 2020  Quarterly Community Movies DEC 2020

CONSULTATION: Consultation with community and service providers that work predominately with youth of the Brewarrina Shire.

CONCLUSION: This report provides Council with information and an update on the progress of the Brewarrina Youth Centre.

______Jeff Sowiak General Manager

ATTACHMENTS:  nil

157 THIS PAGE HAS BEEN LEFT BLANK

158 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: SERVICES NSW UPDATE Item l

REPORT Ang Pasang Rai DATE: 13th October 2020 BY: Finance & Administration Manager

IPR REFERENCE: 5.2.1: Quality customer service focus by Council staff

PURPOSE: The purpose of this report is to provide Council with information regarding “Services NSW” contract performance at Brewarrina Shire Council.

CONTENT:

According to Council Visitors Record 204 customers were served at the front counter in the month of September. There were 116 customers for Service NSW and 26 customers were out of town. The number of out of town customers has remained steady in the last two months despite the resumption of services by neighbouring service agency and with the ease of Covid-19 restrictions. The data still shows that council has been providing essential services to not only the council’s rate payers but also from neighbouring towns.

The graph and table below shows the detailed breakdown of the customers:

250

200 Apr-20 150 May-20 100 Jun-20 Jul-20 50 Aug-20

0 Sep-20 Brewarrina Out of town Service NSW Service NSW Shire Residents Customers Customers Residents with a mobile from out of number town

Details Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Brewarrina Shire Residents 237 210 216 215 244 178 Out of town Residents 42 77 18 36 24 26 Service NSW Customers with a 80 95 53 115 104 57 mobile number

159 Service NSW Customers from 35 74 14 20 10 8

out of town

CONSULTATION: Nil

GOVERNANCE IMPLICATIONS: Nil

CONCLUSION: For Council information.

______Jeff Sowiak General Manager

160 BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on Friday 23rd October 2020

DOC REF: TITLE: HUMAN RESOURCES - UPDATE Item m

REPORT Tara Byrnes DATE BY: Human Resources Manager 13th October 2020

IP&R REFERENCE: 5.2: Council to be an employer of choice under the NSW Local Government Award.

PURPOSE: The purpose of this report is to inform Council on Human Resources training for the period 16th September 2020 to 13th October 2020.

CONTENT: Council continues to transition where practicable back to face to face training. Aligning training plans with delivery rollout times, continues to remain challenging with Health information and Government restrictions in relation to COVID-19.

Council is investing into online learning alternatives where possible. The below table outlines Training and Conferences that have been attended and or scheduled during the reporting period.

Training and Conferences: DATE TITLE DESCRIPTION OF TRAINING / CONFERENCE

7/10/2020 Chem Cert Utilities Work Crews. Brewarrina 12/10/2020 HVIAS HVIAS Certification. Workshop Staff. Dubbo TAFE 17/10/2020 Pink Slip – booked Pink Slip Certification. Workshop Staff. Dubbo TAFE. 4/11/2020 Blue Slip – booked Blue Slip Certification. Workshop Staff. Dubbo TAFE

19-22 /10/20 Welding / Soldering Certificate Workshop & Transport Staff. Brewarrina TAFE 5-6 / 11/20 Chainsaw Operations Utilities Work Crews. Brewarrina 13/10/2020 HR Software Rollout of Online Training modules commenced October. All staff. Brewarrina 18/01/2020 TfNSW Annual Induction Day Annual Induction/ Training Day all Transport Staff. Date Change) Brewarrina. (TBC) First Aid & CPR Indoor & Outdoor Staff. Brewarrina (TBC) Dogging Tickets Transport & Workshop Staff. Testing on hold due to COVID social distancing requirements. On wait list. Location Dubbo

Recruitment & Advertising: Advertising: Position Reason Filled or Readvertised Early Childhood Educator Resignation Advertising – on going

161 Appointments for Reporting Months:  2x Causal Plant Operator/Labourer  2x Casual Tourism Officers

Building Repair & Maintenance update: Renovation works have commenced on the Council SES house in Doyle Street Goodooga. These works will involve plumbing, electrical, carpentry, painting, blinds and carpet replacement, removal and installation of kitchen and bathroom areas including asbestos removal, yard rectification, air-conditioning upgrade and other maintenance works.

Budget allocation has been amended to reflect the necessary works schedule.

FINANCIAL IMPLICATIONS:  Budget variations to training.

CONCLUSION:  To inform Council of the monthly activities.

______Jeff Sowiak General Manager

ATTACHMENTS:  NIL

162 ITEMS OF CORROSPONDENCE

163 THIS PAGE HAS BEEN LEFT BLANK

164 Circular Details 20-37 / 22 September 2020 / A723972 Previous Circulars 20-09 Compliance with social distancing requirements to limit the spread of the COVID-19 virus at council and committee meetings 20-12 Modification of statutory requirements in response to the COVID-19 pandemic 20-28 Rules on attendance at council and committee meetings during the COVID-19 pandemic as of 1 July 2020 Who should read this Councillors / General Managers / All council staff Contact Council Governance / 02 4428 4100 / [email protected] Action required Information / Response to OLG / Council to Implement

Status of special COVID-19 measures

What’s new or changing • Amendments have been made to the Local Government (General) Regulation 2005 (the Regulation) to: o extend the period during which the special COVID-19 pandemic provisions of the Local Government Act 1993 (the Act) apply, and o postpone the repeal of the COVID-19 pandemic regulation-making power in the Act. • The regulations made under the COVID-19 pandemic regulation-making power on 17 April 2020 prescribing the measures notified in circular 20-12 expire on 18 October 2020.

What this will mean for your council • The Regulation extends the “prescribed period” for the purposes of sections 747A and 747AB of the Act to the end of 25 March 2021. • Section 747A provides that during the prescribed period, a requirement for councillors or others to attend a meeting is satisfied if the meeting is held in whole or in part remotely using audio visual links.

Strengthening local government local Strengthening • Section 747AB limits the ability of councils to commence proceedings to recover unpaid rates and charges during the prescribed period unless certain steps have been taken to identify and address financial hardship. • The measures prescribed on 17 April 2020 under section 747B of the Act in response to the COVID-19 pandemic notified in circular 20-12, automatically expire on 18 October 2020. • The amendments made to the Regulation on 17 April 2020 removing requirements for newspaper advertising also notified in circular 20-12 are ongoing and will continue to apply after the COVID-19 pandemic passes.

Key points • Councillors and council staff may attend council and committee meetings in person. However, councils must continue to allow councillors and staff to attend and participate in meetings by audio visual links where it is reasonably practicable to do so. Office of Local Government 5 O’Keefe Avenue NOWRA NSW 2541 Locked Bag 3015 NOWRA NSW 2541 T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209 E [email protected] W www.olg.nsw.gov.au ABN 20 770 707 468 165 • Members of the public are permitted to attend meetings. However, councils must not allow persons to attend a meeting if the size of the meeting venue is insufficient to ensure there is 4 square metres of space for each person attending the meeting. • Councillors and council staff are not to be counted when calculating the space available for each person at the meeting venue and the number of persons who are attending a meeting. • Where councils exclude members of the public from meetings, they must livestream their meetings using audio-visual links to satisfy the requirement under section 10 of the Act for members of the public to be permitted to “attend” meetings.

Where to go for further information • For further information please contact the Council Governance Team on 02 4428 4100 or by email at [email protected].

Tim Hurst Deputy Secretary Local Government, Planning and Policy

Office of Local Government 5 O’Keefe Avenue NOWRA NSW 2541 Locked Bag 3015 NOWRA NSW 2541 T 02 4428 4100 F 02 4428 4199 TTY 02 4428 4209 E [email protected] W www.olg.nsw.gov.au ABN 20 770 707 468 166