City Council Meeting Douglas City Hall, Council Chambers 101 N. 4th Street, Douglas, WY October 14, 2019 Regular Meeting - 5:30 p.m. 1. Pledge Of Allegiance & Call To Order Mayor Rene' Kemper Councilmember John Bartling Councilmember Monty Gilbreath Councilmember Kim Pexton Councilmember Karl E. Hertz
2. Consent Agenda All agenda items listed under the Consent Agenda are considered to be routine items by the governing body and will be enacted by one motion unless a Councilmember or member of the public requests that an individual item be taken up under consideration separately, in which case the item will be placed under Council Action Items
2.I. Corrections, Additions, And Approval Of Agenda For October 14, 2019
2.II. Consideration Of Resolution(S)/Ordinance(S) By Title Only
2.III. Warrant Register, September 2019
Documents:
WARRANT REGISTER - SEPTEMBER 2019.PDF
2.IV. Minutes, Regular City Council Meeting, September 23, 2019
Documents:
09-23-2019 MINS.PDF
2.V. Minutes, City Council Work Session, September 23, 2019
Documents:
09-23-2019 WORK SESSION MINS.PDF
3. Proclamations/Special Recognitions
3.I. Proclamation, Keeping The Lights On After School
Documents:
PROCLAMATION KEEPING THE LIGHTS ON AFTER SCHOOL 2019.PDF
4. Public Hearings/Presentations For Council
4.I. Show Cause Hearing, Sales Tax Delinquency, Los Espinos Inc. D/B/A LaCosta Restaurant
Documents:
COUNCIL MEMO, LOS ESPINOS CONTESTED CASE HEARING 4-22- 2019.PDF NOTICE OF LIQUOR RELEASE 9-25-2019.PDF COMPLICANCE AND VIOLATION TRACKING.PDF
5. Public Comments
This section of the Agenda is reserved for comments from the General Public on matters relating to Douglas Municipal Government. In order to be heard, please approach the podium, speak into the microphone, state your name and affiliation and sign in. Comments must be five (5) minutes or less. Council Meetings are broadcast live on TV (Cable Channel 61). If you have handouts to present to Council, please also provide a copy to the City Clerk.
6. Council Action Items
6.I. Resolution 2018 Authorizing the Douglas Police Department to Apply for 2020 Wyoming Department of Transportation Grant Funding for Highway Traffic Safety Enforcement Within the City of Douglas and Funding for Radar and Video Systems
Documents:
RES 2018 WYDOT TRAFFIC ENFORCEMENT GRANT 2020.PDF
6.II. Franchise Agreement Between The City Of Douglas, Wyoming And InTec Inc. For The Installation, Operation, And Maintenance Of A Fiber Optic Communications System
Documents:
FRANCHISE CITY OF DOUGLAS - INTTEC FINAL.PDF
6.III. Memorandum Of Understanding Between The City Of Douglas Police Department And Converse County School District #1 For School Resource Officer Program
Documents:
SRO MOU FINAL DRAFT.PDF
6.IV. Bid Recommendation, Diesel Generator, Chalk Buttes Booster Station
Documents:
BID RECOMMENDATION CHALK BUTTES GENERATOR.PDF
7. Tabled Items
7.I. Additional Service Agreement #1 Revised Between The City Of Douglas And Amundsen Associates, LLC For Douglas City Hall Renovation
Documents:
ADDITIONAL SERVICE AGREEMENT 1 REV - DOUGLAS CITY HALL PHASE 2.PDF
8. Department Reports I. Administrative Services Department/City Treasurer II. City Clerk III. Community Development Department IV. Police Department V. Public Works Department VI. City Administrator
9. Council Information
9.I. Unapproved Minutes, Regular Converse County Tourism Board Meeting, September 20, 2019
Documents:
CCTB 9-20-2019 MINUTES UNNAPROVED.PDF
9.II. Minutes, Regular Douglas Historic Preservation Commission Meeting, June 19, 2019
Documents:
DHPC MINUTES 06-19-2019.PDF
9.III. Minutes, Regular Douglas Historic Preservation Commission Meeting, August 21, 2019
Documents:
DHPC MINUTES 08-21-2019.PDF
9.IV. Minutes, Regular Douglas Historic Preservation Commission Meeting, September 18, 2019
Documents:
DHPC MINUTES 09-18-2019.PDF
10. Executive Session
11. Adjourn City Council Meeting Douglas City Hall, Council Chambers 101 N. 4th Street, Douglas, WY October 14, 2019 Regular Meeting - 5:30 p.m. 1. Pledge Of Allegiance & Call To Order Mayor Rene' Kemper Councilmember John Bartling Councilmember Monty Gilbreath Councilmember Kim Pexton Councilmember Karl E. Hertz
2. Consent Agenda All agenda items listed under the Consent Agenda are considered to be routine items by the governing body and will be enacted by one motion unless a Councilmember or member of the public requests that an individual item be taken up under consideration separately, in which case the item will be placed under Council Action Items
2.I. Corrections, Additions, And Approval Of Agenda For October 14, 2019
2.II. Consideration Of Resolution(S)/Ordinance(S) By Title Only
2.III. Warrant Register, September 2019
Documents:
WARRANT REGISTER - SEPTEMBER 2019.PDF
2.IV. Minutes, Regular City Council Meeting, September 23, 2019
Documents:
09-23-2019 MINS.PDF
2.V. Minutes, City Council Work Session, September 23, 2019
Documents:
09-23-2019 WORK SESSION MINS.PDF
3. Proclamations/Special Recognitions
3.I. Proclamation, Keeping The Lights On After School
Documents:
PROCLAMATION KEEPING THE LIGHTS ON AFTER SCHOOL 2019.PDF
4. Public Hearings/Presentations For Council
4.I. Show Cause Hearing, Sales Tax Delinquency, Los Espinos Inc. D/B/A LaCosta Restaurant
Documents:
COUNCIL MEMO, LOS ESPINOS CONTESTED CASE HEARING 4-22- 2019.PDF NOTICE OF LIQUOR RELEASE 9-25-2019.PDF COMPLICANCE AND VIOLATION TRACKING.PDF
5. Public Comments
This section of the Agenda is reserved for comments from the General Public on matters relating to Douglas Municipal Government. In order to be heard, please approach the podium, speak into the microphone, state your name and affiliation and sign in. Comments must be five (5) minutes or less. Council Meetings are broadcast live on TV (Cable Channel 61). If you have handouts to present to Council, please also provide a copy to the City Clerk.
6. Council Action Items
6.I. Resolution 2018 Authorizing the Douglas Police Department to Apply for 2020 Wyoming Department of Transportation Grant Funding for Highway Traffic Safety Enforcement Within the City of Douglas and Funding for Radar and Video Systems
Documents:
RES 2018 WYDOT TRAFFIC ENFORCEMENT GRANT 2020.PDF
6.II. Franchise Agreement Between The City Of Douglas, Wyoming And InTec Inc. For The Installation, Operation, And Maintenance Of A Fiber Optic Communications System
Documents:
FRANCHISE CITY OF DOUGLAS - INTTEC FINAL.PDF
6.III. Memorandum Of Understanding Between The City Of Douglas Police Department And Converse County School District #1 For School Resource Officer Program
Documents:
SRO MOU FINAL DRAFT.PDF
6.IV. Bid Recommendation, Diesel Generator, Chalk Buttes Booster Station
Documents:
BID RECOMMENDATION CHALK BUTTES GENERATOR.PDF
7. Tabled Items
7.I. Additional Service Agreement #1 Revised Between The City Of Douglas And Amundsen Associates, LLC For Douglas City Hall Renovation
Documents:
ADDITIONAL SERVICE AGREEMENT 1 REV - DOUGLAS CITY HALL PHASE 2.PDF
8. Department Reports I. Administrative Services Department/City Treasurer II. City Clerk III. Community Development Department IV. Police Department V. Public Works Department VI. City Administrator
9. Council Information
9.I. Unapproved Minutes, Regular Converse County Tourism Board Meeting, September 20, 2019
Documents:
CCTB 9-20-2019 MINUTES UNNAPROVED.PDF
9.II. Minutes, Regular Douglas Historic Preservation Commission Meeting, June 19, 2019
Documents:
DHPC MINUTES 06-19-2019.PDF
9.III. Minutes, Regular Douglas Historic Preservation Commission Meeting, August 21, 2019
Documents:
DHPC MINUTES 08-21-2019.PDF
9.IV. Minutes, Regular Douglas Historic Preservation Commission Meeting, September 18, 2019
Documents:
DHPC MINUTES 09-18-2019.PDF
10. Executive Session
11. Adjourn City Council Meeting Douglas City Hall, Council Chambers 101 N. 4th Street, Douglas, WY October 14, 2019 Regular Meeting - 5:30 p.m. 1. Pledge Of Allegiance & Call To Order Mayor Rene' Kemper Councilmember John Bartling Councilmember Monty Gilbreath Councilmember Kim Pexton Councilmember Karl E. Hertz
2. Consent Agenda All agenda items listed under the Consent Agenda are considered to be routine items by the governing body and will be enacted by one motion unless a Councilmember or member of the public requests that an individual item be taken up under consideration separately, in which case the item will be placed under Council Action Items
2.I. Corrections, Additions, And Approval Of Agenda For October 14, 2019
2.II. Consideration Of Resolution(S)/Ordinance(S) By Title Only
2.III. Warrant Register, September 2019
Documents:
WARRANT REGISTER - SEPTEMBER 2019.PDF
2.IV. Minutes, Regular City Council Meeting, September 23, 2019
Documents:
09-23-2019 MINS.PDF
2.V. Minutes, City Council Work Session, September 23, 2019
Documents:
09-23-2019 WORK SESSION MINS.PDF
3. Proclamations/Special Recognitions
3.I. Proclamation, Keeping The Lights On After School
Documents:
PROCLAMATION KEEPING THE LIGHTS ON AFTER SCHOOL 2019.PDF
4. Public Hearings/Presentations For Council
4.I. Show Cause Hearing, Sales Tax Delinquency, Los Espinos Inc. D/B/A LaCosta Restaurant
Documents:
COUNCIL MEMO, LOS ESPINOS CONTESTED CASE HEARING 4-22- 2019.PDF NOTICE OF LIQUOR RELEASE 9-25-2019.PDF COMPLICANCE AND VIOLATION TRACKING.PDF
5. Public Comments
This section of the Agenda is reserved for comments from the General Public on matters relating to Douglas Municipal Government. In order to be heard, please approach the podium, speak into the microphone, state your name and affiliation and sign in. Comments must be five (5) minutes or less. Council Meetings are broadcast live on TV (Cable Channel 61). If you have handouts to present to Council, please also provide a copy to the City Clerk.
6. Council Action Items
6.I. Resolution 2018 Authorizing the Douglas Police Department to Apply for 2020 Wyoming Department of Transportation Grant Funding for Highway Traffic Safety Enforcement Within the City of Douglas and Funding for Radar and Video Systems
Documents:
RES 2018 WYDOT TRAFFIC ENFORCEMENT GRANT 2020.PDF
6.II. Franchise Agreement Between The City Of Douglas, Wyoming And InTec Inc. For The Installation, Operation, And Maintenance Of A Fiber Optic Communications System
Documents:
FRANCHISE CITY OF DOUGLAS - INTTEC FINAL.PDF
6.III. Memorandum Of Understanding Between The City Of Douglas Police Department And Converse County School District #1 For School Resource Officer Program
Documents:
SRO MOU FINAL DRAFT.PDF
6.IV. Bid Recommendation, Diesel Generator, Chalk Buttes Booster Station
Documents:
BID RECOMMENDATION CHALK BUTTES GENERATOR.PDF
7. Tabled Items
7.I. Additional Service Agreement #1 Revised Between The City Of Douglas And Amundsen Associates, LLC For Douglas City Hall Renovation
Documents:
ADDITIONAL SERVICE AGREEMENT 1 REV - DOUGLAS CITY HALL PHASE 2.PDF
8. Department Reports I. Administrative Services Department/City Treasurer II. City Clerk III. Community Development Department IV. Police Department V. Public Works Department VI. City Administrator
9. Council Information
9.I. Unapproved Minutes, Regular Converse County Tourism Board Meeting, September 20, 2019
Documents:
CCTB 9-20-2019 MINUTES UNNAPROVED.PDF
9.II. Minutes, Regular Douglas Historic Preservation Commission Meeting, June 19, 2019
Documents:
DHPC MINUTES 06-19-2019.PDF
9.III. Minutes, Regular Douglas Historic Preservation Commission Meeting, August 21, 2019
Documents:
DHPC MINUTES 08-21-2019.PDF
9.IV. Minutes, Regular Douglas Historic Preservation Commission Meeting, September 18, 2019
Documents:
DHPC MINUTES 09-18-2019.PDF
10. Executive Session
11. Adjourn City of Douglas Warrant Register Page: 1 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
307 SIGNS AND MORE 228 DOOR EMBLEMS/UNIT NUMBERS 09/17/19 68.00 .00
Total 307 SIGNS AND MORE: 68.00 .00
358 TECH 2001164 SWITCH 09/18/19 1,400.00 .00
Total 358 TECH: 1,400.00 .00
71 CONSTRUCTION 23042HP HOT MIX 09/20/19 947.91 .00
Total 71 CONSTRUCTION: 947.91 .00
AFLAC 092719 Payroll Deduction 09/27/19 617.92 617.92 09/27/19
Total AFLAC: 617.92 617.92
AHRENS, AMANDA P 090919 UTILITY DEPOSIT REFUND 09/09/19 30.38 .00
Total AHRENS, AMANDA P: 30.38 .00
ALCOHOL & DRUG TESTING SERV 34132 PROFESSIONAL SERVICES 08/31/19 130.00 .00
Total ALCOHOL & DRUG TESTING SERV: 130.00 .00
ALEXANDER, LACEE 092619 TREE TRIM REIMBURSEMENT 09/26/19 500.00 .00
Total ALEXANDER, LACEE: 500.00 .00
AMERI-TECH EQUIPMENT COMPANY 20965 SEAL KIT 09/11/19 116.91 .00
Total AMERI-TECH EQUIPMENT COMPANY: 116.91 .00
ARROW ELECTRIC 44399 PHONE HEADSET 09/05/19 347.50 .00 44400 REPAIR LIGHT 09/05/19 103.26 .00 44558 UPGRADE PHONE SYSTEM 09/30/19 1,445.00 .00
Total ARROW ELECTRIC: 1,895.76 .00
AT & T 093019 CELLULAR PHONE SERVICE 09/30/19 66.34 .00
Total AT & T: 66.34 .00
ATLAS REPRODUCTION AR8873 COPIER MAINTENANCE AGREEMENT 09/11/19 59.44 .00
Total ATLAS REPRODUCTION: 59.44 .00 City of Douglas Warrant Register Page: 2 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
AYRES ASSOCIATES INC 182235 BROWNFIELD ASSESSMENT GRANT 08/29/19 4,916.74 .00
Total AYRES ASSOCIATES INC: 4,916.74 .00
BCN TELECOM INC 091219 PHONE SERVICE 09/12/19 79.88 .00
Total BCN TELECOM INC: 79.88 .00
BELLWOOD TREE SERVICE LLC 090519 TREE REMOVAL 09/05/19 840.00 .00 091819 TREE TRIMMING 09/18/19 285.00 .00
Total BELLWOOD TREE SERVICE LLC: 1,125.00 .00
BISON PUMP & SUPPLY 46086 FITTING 08/27/19 20.36 .00 46176 HOSE/FITTINGS/HOSE ASSEMBLY/ADAPTERS 09/13/19 987.71 .00 46378 HOSE/FITTINGS/HOSE ASSEMBLY 09/19/19 358.28 .00 46459 STAKING COLLAR/HOSE REPAIR 09/23/19 21.50 .00 46636 HOSE/FITTINGS/HOSE ASSEMBLY 10/04/19 212.98 .00
Total BISON PUMP & SUPPLY: 1,600.83 .00
BLACK HILLS ENERGY 091219 GAS SERVICE 09/12/19 973.72 .00 092019 GAS SERVICE 09/20/19 7.02 .00
Total BLACK HILLS ENERGY: 980.74 .00
BLOEDORN LUMBER - DOUGLAS 5093635 TAPE/TAPE MEASURE 08/07/19 37.48 .00 5107956 COUPLING 08/14/19 3.98 .00 5110608 NIPPLE 08/15/19 11.99 .00 5125305 CONCRETE MIX 08/22/19 108.50 .00 5128379 SCREW/RATCHET 08/23/19 98.96 .00 5135580 LIME 08/27/19 37.82 .00 5135594 COUPLING 08/27/19 1.99 .00 5140853 CONCRETE MIX 08/29/19 108.50 .00 5143976 TRAY LINER/PAINT BRUSHES 08/30/19 18.47 .00 5148699 CONCRETE MIX 09/03/19 108.50 .00 5154344 CONCRETE MIX 09/05/19 65.10 .00 5155690 CONCRETE MIX 09/06/19 86.80 .00 5163604 POINTED LATH 09/10/19 55.08 .00 5165246 BALL VALVE/PAINT PAIL 09/11/19 37.28 .00 5166463 NIPPLES/PLUG 09/11/19 12.77 .00 5167897 MASON LINE/MAGNETIC BASE 09/12/19 17.48 .00 5176343 WALL PLATE 09/16/19 5.98 .00 5180540 TENSION BAND 09/18/19 6.87 .00 5182046 SAWZALL BLADE 09/19/19 19.99 .00 5182130 HAMMER/CHISEL 09/19/19 43.98 .00 5182700 CONCRETE MIX 09/09/19 13.30 .00 5183018 ANGLE FLASHING/GROUT 09/19/19 28.69 .00 5190735 HOLE SAWS 09/23/19 57.98 .00 5200729 2X4-16 09/27/19 7.70 .00 City of Douglas Warrant Register Page: 3 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total BLOEDORN LUMBER - DOUGLAS: 995.19 .00
BOYS & GIRLS CLUB OF DOUGLAS 1390 FUNDING ALLOCATION AGREEMENT 08/01/19 2,083.34 .00 1391 FUNDING ALLOCATION AGREEMENT 08/14/19 2,083.34 .00 1397 FUNDING ALLOCATION AGREEMENT 09/20/19 2,083.34 .00
Total BOYS & GIRLS CLUB OF DOUGLAS: 6,250.02 .00
BUSINESS CENTER 11498 OFFICE & DATA PROCESSING SUPPLIES 09/04/19 677.93 .00 11707 SEPTIC DISPOSAL MANIFESTS 09/19/19 671.43 .00 11765 OFFICE CHAIRS 09/23/19 490.00 .00 11777 LABELS 09/23/19 4.98 .00
Total BUSINESS CENTER: 1,844.34 .00
BYTE SPEED 135344 LAPTOP 09/12/19 1,145.00 .00
Total BYTE SPEED: 1,145.00 .00
CANDO - DBA THE ENTERPRISE 2020-09 FUNDING ALLOCATION AGREEMENT 09/01/19 7,083.33 .00 2020-10 FUNDING ALLOCATION AGREEMENT 10/01/19 7,083.33 .00
Total CANDO - DBA THE ENTERPRISE: 14,166.66 .00
CASELLE INC 96487 SUPPORT FEES 08/01/19 802.33 .00 97061 SUPPORT FEES 09/01/19 1,000.00 .00 98084 ANNUAL SUPPORT AGREEMENT 10/03/19 10,400.00 .00
Total CASELLE INC: 12,202.33 .00
CAVES, ROBERT 092419 UTILITY DEPOSIT REFUND 09/24/19 51.69 .00
Total CAVES, ROBERT: 51.69 .00
CDW-G TQL6698 8 PORT KVM SWITCH 08/26/19 1,270.61 .00
Total CDW-G: 1,270.61 .00
CENTURYLINK 071719 TELEPHONE SERVICES 09/17/19 113.99 .00 091219 TELEPHONE SERVICES 09/12/19 348.12 .00 093019 TELEPHONE SERVICES 09/30/19 61.29 .00 100119 TELEPHONE SERVICES 10/01/19 110.62 .00
Total CENTURYLINK: 634.02 .00
CH DIAGNOSTIC & CONSULTING SERVICE INC 20190404 CRYPTO SAMPLING 07/17/19 465.00 .00 20190458 CRYPTO SAMPLING 08/08/19 465.00 .00 20190494 CRYPTO SAMPLING 08/20/19 465.00 .00 City of Douglas Warrant Register Page: 4 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
20190555 CRYPTO SAMPLING 09/11/19 455.00 .00
Total CH DIAGNOSTIC & CONSULTING SERVICE INC: 1,850.00 .00
CHALK BUTTES LANDSCAPING INC 3065 PVC TEE/ELBOW/NIPPLES 09/26/19 20.76 .00 3066 NIPPLE 09/27/19 12.96 .00 3067 PRIMER/EZWELD CEMENT 09/27/19 46.90 .00
Total CHALK BUTTES LANDSCAPING INC: 80.62 .00
CHIEF SUPPLY 185897 UNIFORM PANTS 08/29/19 70.00 .00 186152 NAME TAG 09/04/19 12.89 .00
Total CHIEF SUPPLY: 82.89 .00
CHRISTENSEN, JERRY 091119 UTILITY DEPOSIT REFUND 09/11/19 9.61 .00
Total CHRISTENSEN, JERRY: 9.61 .00
CITY OF CASPER 177025 LANDFILL FEES 08/13/19 822.12 .00 177054 LANDFILL FEES 08/14/19 802.23 .00 177094 LANDFILL FEES 08/15/19 2,248.35 .00 177177 LANDFILL FEES 08/16/19 749.97 .00 177224 LANDFILL FEES 08/19/19 1,539.33 .00 177261 LANDFILL FEES 08/20/19 1,391.52 .00 177291 LANDFILL FEES 08/21/19 703.17 .00 177332 LANDFILL FEES 08/22/19 1,452.75 .00 177370 LANDFILL FEES 08/23/19 824.85 .00 177406 LANDFILL FEES 08/26/19 792.87 .00 177512 LANDFILL FEES 08/27/19 1,623.18 .00 177541 LANDFILL FEES 08/28/19 1,429.35 .00 177572 LANDFILL FEES 08/29/19 678.99 .00 177604 LANDFILL FEES 08/30/19 710.58 .00 177645 LANDFILL FEES 09/03/19 1,561.17 .00 177659 LANDFILL FEES 09/03/19 590.46 .00 177710 LANDFILL FEES 09/04/19 589.68 .00 177763 LANDFILL FEES 09/05/19 2,475.33 .00 177841 LANDFILL FEES 09/09/19 1,593.93 .00 177857 LANDFILL FEES 09/09/19 653.64 .00 177902 LANDFILL FEES 09/11/19 1,644.63 .00 177986 LANDFILL FEES 09/16/19 1,624.35 .00 177997 LANDFILL FEES 09/16/19 1,584.57 .00 178125 LANDFILL FEES 09/18/19 626.73 .00 178159 LANDFILL FEES 09/19/19 2,210.52 .00 178184 LANDFILL FEES 09/20/19 742.17 .00 178216 LANDFILL FEES 09/23/19 2,382.90 .00 178250 LANDFILL FEES 09/24/19 675.09 .00 178278 LANDFILL FEES 09/25/19 1,494.09 .00 178308 LANDFILL FEES 09/26/19 765.57 .00 178348 LANDFILL FEES 09/27/19 779.22 .00
Total CITY OF CASPER: 37,763.31 .00 City of Douglas Warrant Register Page: 5 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
CITY OF DOUGLAS - PAYROLL 091319 Payroll Taxes 09/13/19 39,529.04 39,529.04 09/13/19 091719 Payroll Taxes 09/17/19 301.90 301.90 09/17/19 092719 Payroll Taxes 09/27/19 38,644.37 38,644.37 09/27/19
Total CITY OF DOUGLAS - PAYROLL: 78,475.31 78,475.31
CITY OF DOUGLAS-HLTH INS TRN 092719 HEALTH INSURANCE TRANSFER 09/27/19 79,198.24 79,198.24 09/27/19
Total CITY OF DOUGLAS-HLTH INS TRN: 79,198.24 79,198.24
CITY OF DOUGLAS-PETTY CASH 100419 REPLENISH PETTY CASH 10/04/19 81.00 .00
Total CITY OF DOUGLAS-PETTY CASH: 81.00 .00
CITY OF DOUGLAS-UTILITY PMNT 091719 WATER/SEWER/GARBAGE/LANDFILL 09/17/19 48,197.34 .00 13972-1 FUEL 08/09/19 240.19 .00 14012 REFUSE TRUCK 08/31/19 17,500.00 .00 14016 BULK WATER 09/12/19 515.47 .00 14017 FUEL 09/12/19 9,387.89 .00 14017-1 FUEL 09/12/19 378.24 .00 14030 VEHICLE 09/20/19 2,500.00 .00 14058 LANDFILL CHARGES 09/30/19 165.00 .00
Total CITY OF DOUGLAS-UTILITY PMNT: 78,884.13 .00
CIVIL ENGINEERING PROFESSIONAL 14-008-35 ENGINEERING-SPRINGLINE 09/29/19 35,443.35 .00 15-100-29 ENGINEERING-PATTERSON REPLAT 09/29/19 430.00 .00 18-036-10 ENGINEERING-RICHARDS ST BRIDGE 09/29/19 2,761.93 .00 18-043-05 ENGINEERING-CITY HALL SITE ANALYSIS 08/30/19 387.50 .00 19-003-08 ENGINEERING-N 5TH & 6TH ALLEY 09/29/19 14,023.75 .00 19-004-08 ENGINEERING-PEARSON RD 09/29/19 10,099.05 .00 19-011-03 ENGINEERING-BROWNFIELD RD 09/29/19 9,650.85 .00
Total CIVIL ENGINEERING PROFESSIONAL: 72,796.43 .00
CLERK OF DISTRICT COURT 091319 PAYROLL DEDUCTION 09/13/19 34.90 34.90 09/13/19 092719 PAYROLL DEDUCTION 09/27/19 34.90 34.90 09/27/19
Total CLERK OF DISTRICT COURT: 69.80 69.80
COMMUNITY PARTNERS RESEARCH INC 072419 HOUSING STUDY 07/24/19 5,633.33 .00
Total COMMUNITY PARTNERS RESEARCH INC: 5,633.33 .00
CONVERSE CO JOINT JUSTICE CONST FUND 100419 JOINT JUSTICE CONSTRUCTION 10/04/19 3,526.64 .00
Total CONVERSE CO JOINT JUSTICE CONST FUND: 3,526.64 .00
CONVERSE COUNTY 090419 JOINT JUSTICE OPERATING EXPENSES 09/04/19 38,844.28 .00 City of Douglas Warrant Register Page: 6 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total CONVERSE COUNTY: 38,844.28 .00
CONVERSE COUNTY AGING SERVICES 092319 FUNDING ALLOCATION AGREEMENT 09/23/19 8,333.33 .00
Total CONVERSE COUNTY AGING SERVICES: 8,333.33 .00
CONVERSE COUNTY BANK 092619 INVEST FUNDS 09/26/19 6,500,000.00 6,500,000.00 09/26/19
Total CONVERSE COUNTY BANK: 6,500,000.00 6,500,000.00
CONVERSE COUNTY COURT 091319 Payroll Deduction 09/13/19 540.68 540.68 09/13/19 092719 Payroll Deduction 09/27/19 540.68 540.68 09/27/19
Total CONVERSE COUNTY COURT: 1,081.36 1,081.36
CONVERSE COUNTY SCHOOL DIST #1 082719 MICROWAVE LINK/RADIO INSTALLATION 08/27/19 26,019.54 .00
Total CONVERSE COUNTY SCHOOL DIST #1: 26,019.54 .00
CONVERSE COUNTY SHERIFF 090519 BOOKING FEES 09/05/19 135.00 .00 100219 BOOKING FEES 10/02/19 82.50 .00
Total CONVERSE COUNTY SHERIFF: 217.50 .00
CONVERSE COUNTY WEED & PEST 32376 SPEEDZONE 09/10/19 197.13 .00
Total CONVERSE COUNTY WEED & PEST: 197.13 .00
CONVERSE HOPE CENTER 091619 FUNDING ALLOCATION AGREEMENT 09/16/19 3,750.00 .00
Total CONVERSE HOPE CENTER: 3,750.00 .00
COY, DEBRA J 092719 JANITORIAL SERVICES 09/27/19 2,000.00 .00
Total COY, DEBRA J: 2,000.00 .00
CPS DISTRIBUTORS INC 3133638-01 BRASS 90 09/24/19 58.29 .00
Total CPS DISTRIBUTORS INC: 58.29 .00
CROELL REDI MIX 1743 HOT MIX 08/26/19 1,291.20 .00 1852 PATCHING 09/27/19 633.60 .00 383407 PEA GRAVEL 09/12/19 107.10 .00
Total CROELL REDI MIX: 2,031.90 .00 City of Douglas Warrant Register Page: 7 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
CUMMINGS, NEOMI 091319 TREE TRIM REIMBURSEMENT 09/13/19 375.00 .00
Total CUMMINGS, NEOMI: 375.00 .00
DANA KEPNER COMPANY OF WY 2229494-00 CAP/BOLT/GASKETS/COMPACT GLAND 09/05/19 177.90 .00 2229572-00 PIPE/BEND/CAP/PIPE THREAD 09/18/19 271.91 .00
Total DANA KEPNER COMPANY OF WY: 449.81 .00
DOUGLAS BUDGET 301347819 NOTICE OF FINAL PAYMENT-CEMETERY EXPANSION 08/07/19 94.00 .00 301347825 NOTICE OF FINAL PAYMENT-CEMETERY EXPANSION 08/07/19 94.00 .00 301347837 NOTICE OF FINAL PAYMENT-CEMETERY EXPANSION 08/07/19 94.00 .00 301348100 WARRANT REGISTER 08/21/19 235.00 .00 301348182 NOTICE OF FINAL PAYMENT-WASHINGTON PARK PUMP 08/28/19 94.00 .00 301348184 CALL FOR BIDS-CEMETERY ROADS 08/28/19 58.75 .00 301348187 NOTICE OF FINAL PAYMENT-WASHINGTON PARK PUMP 08/28/19 94.00 .00 301348200 NOTICE OF FINAL PAYMENT-WASHINGTON PARK PUMP 08/28/19 94.00 .00 301348204 CALL FOR BIDS-CEMETERY ROADS 08/28/19 58.75 .00 301348207 MINUTES 08/28/19 611.00 .00 301350237 MINUTES 09/04/19 446.50 .00 301350459 WARRANT REGISTER 09/18/19 223.25 .00 301350546 MINUTES 09/25/19 517.00 .00
Total DOUGLAS BUDGET: 2,714.25 .00
DOUGLAS COMMUNITY CLUB 092519 FUNDING ALLOCATION AGREEMENT 09/25/19 5,000.00 .00
Total DOUGLAS COMMUNITY CLUB: 5,000.00 .00
DOUGLAS GROCERY 1405 SNACKS 09/23/19 11.97 .00 8828 SNACKS 09/23/19 11.53 .00
Total DOUGLAS GROCERY: 23.50 .00
DUNCAN-MALONE, HEATHER 147 LEGAL SERVICES 09/26/19 6,519.10 .00 148 LEGAL SERVICES 09/26/19 579.60 .00
Total DUNCAN-MALONE, HEATHER: 7,098.70 .00
EATON SALES & SERVICE 34088-IN ANNUAL INSPECTION 09/24/19 262.50 .00
Total EATON SALES & SERVICE: 262.50 .00
EMERGENCY SERVICES MARKETING CORP INC 091019 INCIDENT RESPONSE PROGRAM SUBSCRIPTION 09/10/19 305.00 .00
Total EMERGENCY SERVICES MARKETING CORP INC: 305.00 .00
ENERGY LABORATORIES INC 260486 WATER SAMPLING 09/06/19 88.00 .00 260644 WASTEWATER SAMPLING 09/06/19 52.00 .00 City of Douglas Warrant Register Page: 8 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
260992 WASTEWATER SAMPLING 09/09/19 85.00 .00 262101 WASTEWATER SAMPLING 09/12/19 260.00 .00 263502 WATER SAMPLING 09/17/19 17.00 .00 263810 WATER SAMPLING 09/18/19 807.00 .00
Total ENERGY LABORATORIES INC: 1,309.00 .00
FARIS MACHINERY CO C46797 RELIEF VALVE 09/30/19 172.67 .00
Total FARIS MACHINERY CO: 172.67 .00
FASTENAL - DOUGLAS BRANCH 58711 TAPE 08/09/19 18.54 .00 58808 D-RING 08/14/19 11.06 .00 58809 TAPE 08/14/19 16.65 .00 58817 WASHERS/SCREW/NUT 08/14/19 22.96 .00 59033 SAFETY GLASSES 08/22/19 2.64 .00 59094 FILTERS 08/26/19 110.76 .00 59268 SCREWS 08/30/19 7.74 .00 59400 BANDAGES 09/06/19 6.39 .00 59401 BATTERIES/BOLTS/NUTS 09/06/19 32.41 .00 59431 SCREW/NUTS 09/09/19 70.56 .00 59490 BATTERIES/HEX IMPACT ATTACHMENT 09/10/19 34.09 .00 59507 SCREW 09/11/19 1.44 .00 59514 TAPE/NIPPLE 09/11/19 14.64 .00 59561 SCREWS/WASHERS/NUTS 09/13/19 73.94 .00 59688 GLOVES/BATTERY 09/17/19 149.89 .00 59712 SCREWS 09/18/19 10.72 .00 59736 BATTERY 09/18/19 12.04 .00 59761 DRILL BIT 09/19/19 25.51 .00 59805 SCREWS/BATTERY 09/20/19 21.79 .00 59858 LUBRICANT 09/23/19 33.84 .00 59990 SAW BLADES/TAPE 09/26/19 26.08 .00 60057 SCREWS 09/27/19 10.67 .00
Total FASTENAL - DOUGLAS BRANCH: 714.36 .00
FERGUSON ENTERPRISES 1048567 VALVE 09/06/19 273.30 .00 1056068 PIPE 09/25/19 71.31 .00
Total FERGUSON ENTERPRISES: 344.61 .00
FIRE SUPPRESSION AUTHORITY 090319 FUNDING ALLOCATION AGREEMENT 09/03/19 52,416.67 .00
Total FIRE SUPPRESSION AUTHORITY: 52,416.67 .00
FIRST AMERICAN TRUST 092519 BUILDING PURCHASE 09/25/19 230,381.41 230,381.41 09/25/19
Total FIRST AMERICAN TRUST: 230,381.41 230,381.41
FLOWPOINT ENVIRONMENTAL SYSTEMS INC 2266 2" SIDE FILL BULK WATER FILL STATION 09/10/19 19,997.25 .00 City of Douglas Warrant Register Page: 9 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total FLOWPOINT ENVIRONMENTAL SYSTEMS INC: 19,997.25 .00
FLOYD'S TRUCK CENTER WY X302021385:01 COVER ASSEMBLY 09/09/19 65.08 .00 X302022392:01 MIRROR SWITCH 10/02/19 52.76 .00 X302022462:01 HEADLAMPS 10/03/19 508.08 .00
Total FLOYD'S TRUCK CENTER WY: 625.92 .00
FREEDOM MAILING SERVICE 36726 UTILITY BILLING MAILING SERVICE 09/11/19 951.91 .00
Total FREEDOM MAILING SERVICE: 951.91 .00
GILMORE, ANDREW/JESSICA 092419 UTILITY DEPOSIT REFUND 09/24/19 69.51 .00
Total GILMORE, ANDREW/JESSICA: 69.51 .00
GOODYEAR TIRE & RUBBER CO 177-1051741 TIRES 09/25/19 563.24 .00 177-1051785 TIRES 10/03/19 1,767.12 .00 177-1051786 TIRES 10/03/19 3,389.92 .00
Total GOODYEAR TIRE & RUBBER CO: 5,720.28 .00
GREENWOOD MAPPING INC 090219 PARCEL MAPPING 09/02/19 1,273.00 .00
Total GREENWOOD MAPPING INC: 1,273.00 .00
H & H ELECTRIC LLC 13427 SURGE PROTECTER 08/29/19 7,028.44 .00 13486 ELECTRICAL-FAIRGOUNDS LIFT PUMP 09/13/19 424.00 .00 13488 CHLORINE ANALYZERS 09/13/19 5,132.00 .00
Total H & H ELECTRIC LLC: 12,584.44 .00
HACH COMPANY 11629412 POCKET COLORIMETER 09/10/19 503.63 .00 11636809 FREE CHLORINE ELECTROLYTE 09/09/19 199.66 .00 11649157 MEMBRANE KIT 09/23/19 161.40 .00
Total HACH COMPANY: 864.69 .00
HAGEMANN, MIKE 2855 CURB/GUTTER/SIDEWALK REPLACEMENT 10/04/19 3,737.50 .00
Total HAGEMANN, MIKE: 3,737.50 .00
HARTNEY, STEPHEN 100219 MEAL REIMBURSEMENT-ADVANCED CIT INSTRUCTOR 10/02/19 135.36 .00
Total HARTNEY, STEPHEN: 135.36 .00
HAWKINS INC 4571515 CHEMICALS-WATER TRMT/WASTEWATER TRMT 08/28/19 3,269.61 .00 City of Douglas Warrant Register Page: 10 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
4585408 GAS REGULATORS 09/24/19 2,163.66 .00
Total HAWKINS INC: 5,433.27 .00
HIGH PLAINS CONSTRUCTION INC 3 N 5TH & N 6TH SEWER CONSTRUCTION 09/18/19 86,962.24 .00 4 RETAINAGE 09/30/19 19,952.50 .00
Total HIGH PLAINS CONSTRUCTION INC: 106,914.74 .00
HOLTHOUSE REAL ESTATE GROUP 091219 ESCROW DEPOSIT 09/12/19 5,000.00 5,000.00 09/12/19 091219-1 ESCROW DEPOSIT 09/12/19 5,000.00 5,000.00 09/12/19 091219-2 ESCROW DEPOSIT 09/12/19 5,000.00 5,000.00 09/12/19
Total HOLTHOUSE REAL ESTATE GROUP: 15,000.00 15,000.00
HOMAX OIL SALES INC 0475367-IN FUEL/DIESEL/ADDITIVE 09/04/19 9,003.34 .00 0476599-IN HYDRAULIC OIL 09/11/19 451.60 .00 0476750-IN ANTIFREEZE 09/12/19 300.90 .00 0477780-IN OIL 09/19/19 132.10 .00 0479023-IN DIESEL 09/26/19 1,247.44 .00 479556-IN POWER SERVICE 10/01/19 479.92 .00 CL97588 FUEL 09/30/19 32.35 .00
Total HOMAX OIL SALES INC: 11,647.65 .00
HOMETOWN PRINTED APPAREL 2043/2100 T-SHIRTS 07/22/19 24.00 .00
Total HOMETOWN PRINTED APPAREL: 24.00 .00
HONNEN EQUIPMENT CO 1088084 AUGER TEETH 09/03/19 37.26 .00 1093364 BOLT WITH NUT 09/19/19 66.84 .00
Total HONNEN EQUIPMENT CO: 104.10 .00
HYDROPOINT & DATA SYSTEMS INC 99515 SERIVCE AGREEMENT-IRRIGATION CONTROLLERS 09/19/19 1,528.00 .00
Total HYDROPOINT & DATA SYSTEMS INC: 1,528.00 .00
ICMA RETIREMENT 091319 Payroll Deduction 09/13/19 7,627.07 7,627.07 09/13/19 092719 Payroll Deduction 09/27/19 7,642.49 7,642.49 09/27/19
Total ICMA RETIREMENT: 15,269.56 15,269.56
INTERMOUNTAIN SALES INC 27269 TELESCOPING KEY 09/17/19 487.00 .00
Total INTERMOUNTAIN SALES INC: 487.00 .00
JERRYS WELDING SERVICE 16183 MISCELLANEOUS METAL/CUTTING 08/08/19 638.74 .00 16509 MISCELLANEOUS METAL/CUTTING 09/12/19 1,182.94 .00 City of Douglas Warrant Register Page: 11 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total JERRYS WELDING SERVICE: 1,821.68 .00
JIRDON AGRI CHEMICALS INC 4914 FERTILIZER 08/28/19 6,511.00 .00
Total JIRDON AGRI CHEMICALS INC: 6,511.00 .00
JONES, JEFFREY 100219 MEAL REIMBURSEMENT-ADVANCED CIT INSTRUCTOR 10/02/19 72.62 .00
Total JONES, JEFFREY: 72.62 .00
JUDD CONSTRUCTION LLC 3072887 CONCRETE WORK-ALLEY APPROACH 09/27/19 1,986.00 .00
Total JUDD CONSTRUCTION LLC: 1,986.00 .00
KEMPER, RENE 092719 MILEAGE REIMBURSEMENT-WAM BOARD MEETING 09/27/19 336.40 .00
Total KEMPER, RENE: 336.40 .00
KYLE, JOHN/SHERRI 090919 UTILITY DEPOSIT REFUND 09/09/19 70.04 .00
Total KYLE, JOHN/SHERRI: 70.04 .00
LACAL EQUIPMENT COMPANY 0309347-IN HOSE CONNECTOR 09/09/19 342.96 .00
Total LACAL EQUIPMENT COMPANY: 342.96 .00
LARAMIE PEAK HUMANE SOCIETY 092319 FUNDING ALLOCATION AGREEMENT 09/23/19 25,000.00 .00
Total LARAMIE PEAK HUMANE SOCIETY: 25,000.00 .00
LARAMIE RANGE WATER TREATMENT & PLUMBING 137612 BOTTLED WATER 09/09/19 21.00 .00
Total LARAMIE RANGE WATER TREATMENT & PLUMBING: 21.00 .00
LEAVITT GROUP 668202 INSURANCE PREMIUM 10/01/19 563.00 .00
Total LEAVITT GROUP: 563.00 .00
LEXIS NEXIS MATTHEW BENDER 13304003 WY CODE CITATOR 09/11/19 288.31 .00
Total LEXIS NEXIS MATTHEW BENDER: 288.31 .00
LIMMER ROOFING INC 19-246 ROOF REPAIRS-PUBLIC WORKS/WATER TRMT 09/25/19 81,990.00 .00
Total LIMMER ROOFING INC: 81,990.00 .00 City of Douglas Warrant Register Page: 12 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
LITHIA OF CASPER LLC 181880 SENSOR 09/18/19 63.55 .00
Total LITHIA OF CASPER LLC: 63.55 .00
LOCAL GOVT LIABILLITY POOL 12368 DEDUCTIBLE-CLAIM 09/19/19 1,148.65 .00
Total LOCAL GOVT LIABILLITY POOL: 1,148.65 .00
LOCKE, BRAD/MARY 092419 CREDIT BALANCE REFUND 09/24/19 3.60 .00
Total LOCKE, BRAD/MARY: 3.60 .00
LURYLEI LLC 091819 CREDIT BALANCE REFUND 09/18/19 19.52 .00
Total LURYLEI LLC: 19.52 .00
MEDICINE BOW TECHNOLOGIES 11321 ANTIVIRUS 08/31/19 92.00 .00 11544 ANTIVIRUS 09/30/19 78.00 .00
Total MEDICINE BOW TECHNOLOGIES: 170.00 .00
MERITAIN HEALTH 092719 HEALTH INSURANCE PREMIUM/ADMINISTRATION FEES 09/27/19 29,301.70 29,301.70 09/27/19
Total MERITAIN HEALTH: 29,301.70 29,301.70
MOTOROLA SOLUTIONS INC 16067960 PORTABLE RADIOS/EAR MIC SYSTEMS 08/29/19 9,307.04 .00
Total MOTOROLA SOLUTIONS INC: 9,307.04 .00
MOUNTAIN STATES LITHOGRAPHING 192014 BUSINESS CARDS 09/20/19 220.42 .00
Total MOUNTAIN STATES LITHOGRAPHING: 220.42 .00
MOUNTAIN VIEW BUILDING INC 8 SPRINGLINE PROJECT 09/30/19 702,638.97 .00
Total MOUNTAIN VIEW BUILDING INC: 702,638.97 .00
NORCO INC 27083906 MOP CLEANER/BOWL CLEANER 08/02/19 46.56 .00 27093247 TRASH BAGS 09/05/19 44.61 .00 27131957 BATHROOM TISSUE 08/09/19 52.28 .00 27142313 SANDING DISC 08/12/19 13.61 .00 27163028 FOAM CLEAN DISPENSER 08/14/19 7.00 .00 27180632 GLASS CLEANER/BATHROOM CLEANER 08/16/19 13.29 .00 27219920 EAR PLUGS/LENS CLEANING TOWELETTES 08/22/19 33.65 .00 27229773 MOP CLEANER/BATHROOM TISSUE 08/23/19 62.48 .00 27267487 CARBON DIOXIDE 08/29/19 62.35 .00 27274188 BOWL CLEANER/KITCHEN TOWELS/MOP DISINFECTANT/GLOV 08/30/19 159.82 .00 27338477 BATHROOM TISSUE/DEODORANT/WIPES 09/06/19 82.16 .00 City of Douglas Warrant Register Page: 13 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
27391282 HAND SOAP 09/13/19 54.90 .00 27421323 KITCHEN TOWELS 09/18/19 31.90 .00 27424233 DISPENSER 09/18/19 40.59 .00 27431657 CHOPSAW/SAFETY GLASSES/SHOE HANDLE BRUSH 09/19/19 29.32 .00 27442037 TRASH BAGS 09/20/19 44.61 .00 27463768 GLOVES 09/24/19 31.60 .00 27479597 FACIAL TISSUE/BATHROOM TISSUE 09/26/19 112.00 .00 27502127 ELECTRODE 09/30/19 44.65 .00
Total NORCO INC: 967.38 .00
OK WRECKING 336023 TOWING 09/25/19 200.00 .00
Total OK WRECKING: 200.00 .00
ONE CALL OF WYOMING 52172 UTILITY LINE LOCATES 06/03/19 231.75 .00 53080 UTILITY LINE LOCATES 09/09/19 270.00 .00
Total ONE CALL OF WYOMING: 501.75 .00
ONE STOP AUTO PLEX 96094 TIRE 09/23/19 98.99 .00
Total ONE STOP AUTO PLEX: 98.99 .00
O'REILLY AUTOMOTIVE INC 082819 FIRST CALL CREDIT 08/28/19 6.67- .00 417570 CREDIT 08/08/19 30.00- .00 419061 JB WELD/PLASTIC TANK REPAIR KIT 08/15/19 22.98 .00 419222 TIRE SHINE 08/16/19 6.49 .00 419283 CAR FRESHENER/GLASS CLEANER/PROTECTIVE WIPES 08/16/19 24.96 .00 419970 TENSIONER/IDLER PULLEY 08/19/19 123.68 .00 420293 SWITCH 08/21/19 29.75 .00 420327 SWITCH 08/21/19 18.14 .00 420568 POLISH 08/22/19 7.99 .00 420708 CAR FRESHENER/PROTECTIVE WIPES 08/23/19 10.48 .00 421804 ADAPTER 08/28/19 32.46 .00 421824 BATTERY 08/28/19 127.90 .00 421831 RETURN-CORE 08/28/19 22.00- .00 422005 SENSOR 08/29/19 14.32 .00 422167 RETURN-ADAPTERS 08/30/19 32.46- .00 423144 TESTER 09/03/19 5.99 .00 424528 FUEL TREATMENT 09/10/19 10.47 .00 424776 TIRE COVERS 09/11/19 24.99 .00 425092 TREAD LOCK 09/13/19 7.99 .00 425867 FILTER KIT 09/17/19 64.79 .00 425937 DISC PAD SETS/BRAKE ROTORS 09/17/19 436.08 .00 427474 SWITCH 09/25/19 87.85 .00 428263 POWER STEERING GEAR/SHEET TOWELS 09/29/19 147.26 .00 428264 RETURN-SHEET TOWELS 09/29/19 15.99- .00 428265 SHEET TOWELS/RETURN-POWER STEARING GEAR 09/29/19 115.28- .00 428363 RETURN-SHEET TOWELS 09/30/19 15.99- .00
Total O'REILLY AUTOMOTIVE INC: 966.18 .00 City of Douglas Warrant Register Page: 14 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
PEAK FITNESS LLC 256007 FITNESS BENEFIT-MEMBERSHIP FEES 10/01/19 120.00 .00
Total PEAK FITNESS LLC: 120.00 .00
PIERCES LLC 8241 VEHICLE REPAIR 09/16/19 2,331.30 .00
Total PIERCES LLC: 2,331.30 .00
PIPESTONE EQUIPMENT 8195 PILOT CONTROL KIT 09/13/19 1,794.71 .00
Total PIPESTONE EQUIPMENT: 1,794.71 .00
POINTS WEST COMMUNITY BANK 092619 INVEST FUNDS 09/26/19 2,000,000.00 2,000,000.00 09/26/19
Total POINTS WEST COMMUNITY BANK: 2,000,000.00 2,000,000.00
POWER HOUSE 193879 STEERING LINK ASSEMBLIES 09/23/19 505.80 .00
Total POWER HOUSE: 505.80 .00
PROFORCE LAW ENFORCEMENT 385868 EXTENDED POWER MAGAZINES 08/27/19 1,368.00 .00
Total PROFORCE LAW ENFORCEMENT: 1,368.00 .00
PUBLIC AGENCY TRAINING COUNCIL 082919 REGISTRATION-LAW ENFORCEMENT BEST PRACTICES 08/29/19 325.00 .00
Total PUBLIC AGENCY TRAINING COUNCIL: 325.00 .00
QUILL CORPORATION 9950267 TONER CARTRIDGE 09/04/19 289.99 .00
Total QUILL CORPORATION: 289.99 .00
RADDCO LLC 301953 DOOR HANDLE 08/16/19 13.09 .00 302002 SPRAY PAINT 08/16/19 13.38 .00 302061 BRAKE PADS/BRAKE ROTOR 08/16/19 262.45 .00 302134 BRAKE ROTOR/RETURN-BRAKE ROTOR 08/19/19 30.06 .00 302173 BRAKE FLUID 08/19/19 6.22 .00 302178 AIR FILTER 08/19/19 13.06 .00 302251 HOSE/HYDRAULIC FITTING 08/19/19 23.26 .00 302505 CONNECTOR/ELBOW 08/21/19 4.41 .00 302558 FLOOR DRY 08/21/19 32.84 .00 302998 MIX CUP/BOLT 08/26/19 4.32 .00 303195 OIL FILTER 08/27/19 11.00 .00 303196 MOTOR OIL 08/27/19 39.48 .00 303291 STROBE LIGHT KIT 08/28/19 84.99 .00 303461 ADAPTER FITTINGS 08/29/19 5.98 .00 303522 MUD FLAP/ROD 08/29/19 28.33 .00 303525 TRANSMISSION FLUID 08/29/19 33.52 .00 303528 FILTER KIT 08/29/19 37.46 .00 City of Douglas Warrant Register Page: 15 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
303596 TAPE 08/29/19 13.91 .00 303597 TAPE 08/29/19 27.82 .00 303634 BATTERY 08/30/19 198.94 .00 303726 RAGS 08/30/19 58.99 .00 303735 AIR FILTER 08/30/19 13.06 .00 303840 BATTERY 09/13/19 106.03 .00 304034 GRINDING OIL 09/04/19 29.58 .00 304043 DRILL BIT 09/04/19 11.22 .00 304142 DRILL BIT SET 09/05/19 114.99 .00 304203 TRAILER HITCHBALL 09/05/19 31.02 .00 304228 SOLENOID TERM 09/05/19 21.22 .00 304234 MOUNTING BASE 09/05/19 37.57 .00 304285 GEAR OIL 09/06/19 51.96 .00 304425 AIR FILTER 09/06/19 13.06 .00 304525 SPRAY PAINT 09/09/19 20.07 .00 304565 NUT/BOLT 09/09/19 8.90 .00 304599 RELAY 09/09/19 35.72 .00 304677 TENDER SPRING 09/10/19 21.27 .00 304729 U-BOLT 09/10/19 1.00 .00 304829 FUEL FILTER ASSEMBLY 09/11/19 45.30 .00 304858 FUEL FILTER 09/11/19 6.66 .00 304907 OIL, AIR & FUEL FILTERS 09/11/19 386.74 .00 304979 OIL, AIR & FUEL FILTERS 09/12/19 385.74 .00 305075 VARIABLE LOAD FLASHER 09/12/19 3.31 .00 305076 FUSE 09/12/19 2.45 .00 305173 PRIMER/PAINT 09/13/19 13.38 .00 305250 LAMP 09/13/19 5.49 .00 305338 FLARE KIT/FUSE 09/16/19 48.36 .00 305456 AIR FILTER 09/16/19 53.27 .00 305503 BRACKET 09/17/19 5.29 .00 305555 LUBE-GREASE 09/17/19 10.50 .00 305580 RAZOR 09/17/19 7.71 .00 305582 LICENSE LAMP 09/17/19 3.49 .00 305702 PAINT 09/18/19 9.98 .00 305713 FUSE 09/18/19 4.90 .00 305793 BRAKE FLUID 09/18/19 7.90 .00 305941 DRILL BIT 09/19/19 14.23 .00 306017 NERF BAR STEPS 09/20/19 241.00 .00 306265 CLEANER 09/23/19 7.38 .00 306563 SANDER LUBE 09/25/19 20.88 .00 306644 FUEL STORAGE TREATMENT 09/25/19 13.99 .00 306703 AIR FILTER 09/26/19 25.00 .00 306875 NOZZLE 09/27/19 21.00 .00 306880 DIESEL ANTIGEL 09/27/19 239.88 .00 306945 COUPLERS 09/27/19 82.76 .00 307073 BEAM BLADES 09/30/19 22.00 .00
Total RADDCO LLC: 3,148.77 .00
RAMSHORN CONSTRUCTION INC 1-093019 PEARSON ROAD STORM SEWER PROJECT 09/30/19 209,201.40 .00
Total RAMSHORN CONSTRUCTION INC: 209,201.40 .00
RAZN KAIN TRUCKING LLC 132 HAULING SOLID WASTE 08/12/19 2,240.00 .00 133 HAULING SOLID WASTE 08/19/19 1,960.00 .00 134 HAULING SOLID WASTE 08/26/19 2,520.00 .00 City of Douglas Warrant Register Page: 16 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
135 HAULING SOLID WASTE 09/02/19 1,960.00 .00 136 HAULING SOLID WASTE 09/09/19 560.00 .00 137 HAULING SOLID WASTE 09/16/19 2,240.00 .00 138 HAULING SOLID WASTE 09/23/19 1,400.00 .00 139 HAULING SOLID WASTE 09/13/19 1,120.00 .00
Total RAZN KAIN TRUCKING LLC: 14,000.00 .00
ROCKY MOUNTAIN POWER 091219 ELECTRICITY SERVICES 09/12/19 27,572.95 .00 091619 ELECTRICITY SERVICES 09/16/19 217.04 .00 091619-1 ELECTRICITY SERVICES 09/16/19 136.03 .00 093019 ELECTRICITY SERVICES 09/30/19 43.71 .00 100119 ELECTRICITY SERVICES 10/01/19 25,209.80 .00 6669978 STREET LIGHT- 1ST W & YELLOWSTONE 09/09/19 4,243.00 .00
Total ROCKY MOUNTAIN POWER: 57,422.53 .00
RONS SUPPLY LLC 315215 GRASS SEED 09/09/19 285.90 .00
Total RONS SUPPLY LLC: 285.90 .00
RUSSELL INDUSTRIES INC 137823-00 PUMP REPLACEMENT-FAIRGROUNDS LIFT STATION 09/05/19 101,547.00 .00 139209-00 REPAIR-INLET SUCTION LINE 09/05/19 1,407.80 .00
Total RUSSELL INDUSTRIES INC: 102,954.80 .00
SAFEWAY STORES 433476 SUGAR/COFFEE 09/30/19 26.95 .00 725104 KLEENEX/COFFEE/PAPER TOWELS 10/02/19 52.91 .00
Total SAFEWAY STORES: 79.86 .00
SKAGGS PUBLIC SAFETY 3188502 GLOVES/TIE 09/17/19 64.90 .00
Total SKAGGS PUBLIC SAFETY: 64.90 .00
SOLUTIONS FOR LIFE 2019-2020-1 FUNDING ALLOCATION AGREEMENT 10/13/19 1,250.00 .00
Total SOLUTIONS FOR LIFE: 1,250.00 .00
STEINER THUESEN PLLC 083119 ARCHITECT FEES-PARKS IRRIGATION 08/31/19 5,125.00 .00 092819 ARCHITECT FEES-PARKS IRRIGATION 09/28/19 14,995.80 .00
Total STEINER THUESEN PLLC: 20,120.80 .00
STOTZ EQUIPMENT/GREENLINE EQUIP E03881 MOWER 09/06/19 22,800.00 .00 P72981 CUSHION 09/19/19 230.46 .00 P73207 CANOPY 10/01/19 490.60 .00
Total STOTZ EQUIPMENT/GREENLINE EQUIP: 23,521.06 .00 City of Douglas Warrant Register Page: 17 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
TAYLOR, JOSEPH 100219 MEAL REIMBURSEMENT-ADVANCED CIT INSTRUCTOR 10/02/19 91.85 .00
Total TAYLOR, JOSEPH: 91.85 .00
TEXAS PNEUDRAULIC INC 037566 LOWER ARM 09/09/19 636.63 .00 037573 PIN/BUSHING 09/09/19 261.72 .00
Total TEXAS PNEUDRAULIC INC: 898.35 .00
TJ INDUSTRIES 99505 TIRE 10/01/19 268.69 .00
Total TJ INDUSTRIES: 268.69 .00
TOP OFFICE PRODUCTS 175638 COPIER MAINTENANCE AGREEMENT 08/26/19 166.25 .00 175950 COPIER MAINTENANCE AGREEMENT 09/24/19 249.02 .00
Total TOP OFFICE PRODUCTS: 415.27 .00
TRU-TECH PRODUCTS 100219 CREDIT 10/02/19 22.07- .00 100219-1 CREDIT 10/02/19 22.99- .00 307895 THERMOMETER/ROPE 08/05/19 27.98 .00 308013 ELBOWS/ADAPTERS/BUSHING/FUNNEL/PIPE 08/07/19 59.45 .00 308023 FREIGHT 08/07/19 163.36 .00 308041 ELBOW/BUSHING/COUPLING/PIPE 08/08/19 8.26 .00 308196 SOLVENT CEMENT/PRESSURE GAUGES 08/12/19 33.97 .00 308224 REPLACEMENT CORD/ADAPTER/SOLVENT WELD 08/12/19 21.36 .00 308391 SPRAY PAINT 08/16/19 15.18 .00 308393 INSECT SPRAY 08/16/19 11.98 .00 308428 TAPE 08/16/19 11.99 .00 308491 RETURN-CORD/PRESSURE GAUGES/ADAPTER/SOLVENT WEL 08/19/19 38.34- .00 308492 VALVE CONTROL 08/19/19 16.99 .00 308496 CLOCK 08/19/19 32.99 .00 308549 FREIGHT 08/20/19 136.09 .00 308556 TAPE 08/20/19 11.18 .00 308558 FASTENERS 08/20/19 35.99 .00 308571 TOILET SEAT 08/21/19 18.99 .00 308626 BATTERY/HOSES 08/22/19 71.97 .00 308628 PAINT 08/22/19 5.59 .00 308631 NIPPLE/VALVE BALL 08/22/19 24.58 .00 308665 BULB 08/23/19 13.99 .00 308701 DOOR STOP 08/23/19 15.98 .00 308756 CLOCK 08/26/19 65.98 .00 308785 CAR ADAPTER 08/26/19 16.99 .00 308786 GRINDING WHEEL 08/26/19 11.97 .00 308803 TAPE 08/27/19 6.59 .00 308812 BLEACH/SPRAYER 08/27/19 39.95 .00 308818 PVC CEMENT 08/22/19 8.59 .00 308853 SHOVEL HANDLE 08/27/19 15.99 .00 308865 BOLTS 08/28/19 28.99 .00 308879 KLEENEX/CONNECTOR/ANT KILLER 08/28/19 19.06 .00 308923 PAINT 08/29/19 .59 .00 308947 ROPE CLIP/ROPE/CLOTHESLINE 08/29/19 27.03 .00 308973 PAINT 08/30/19 15.98 .00 City of Douglas Warrant Register Page: 18 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
308975 FASTENERS 08/30/19 9.29 .00 308976 HAND TOOLS/SOAP 08/30/19 377.47 .00 308985 TROWEL 08/30/19 3.99 .00 308986 PAINT/TAPE 08/30/19 25.58 .00 308999 SHOWER CURTAIN 08/30/19 6.98 .00 309092 BATTERY 09/03/19 1.59 .00 309102 PAINT STRAINERS 09/04/19 5.59 .00 309119 TISSUE 09/04/19 79.80 .00 309138 BUSHING 09/04/19 15.18 .00 309140 PLUG 09/04/19 3.49 .00 309159 BUSHINGS 09/05/19 14.07 .00 309176 BUSHINGS 09/05/19 14.58 .00 309183 NIPPLES 09/05/19 9.47 .00 309201 PAINT BRUSH/PAINT/SPRAY PAINT 09/06/19 23.47 .00 309225 PAINT 09/06/19 13.99 .00 309292 WIRE BRUSH/WRENCH 09/09/19 20.58 .00 309298 COUPLINGS/NIPPLES/TEE 09/09/19 51.14 .00 309299 BULB 09/09/19 7.99 .00 309355 FREIGHT 09/10/19 133.87 .00 309368 NIPPLES/BUSHING/ELBOW/VALVE 09/10/19 62.44 .00 309375 FLAPPER 09/11/19 5.99 .00 309377 INSECT SPRAY 09/11/19 5.99 .00 309379 INSECT SPRAY 09/11/19 17.97 .00 309381 VALVE 09/11/19 79.99 .00 309393 ANTIFREEZE 09/11/19 14.94 .00 309395 EVERGREEN SPIKES 09/11/19 10.99 .00 309396 WD-40 09/11/19 7.59 .00 309398 TEE/NIPPLES/BUSHING 09/11/19 24.45 .00 309404 FASTENERS/FLANGE 09/11/19 26.50 .00 309409 FASTENERS 09/11/19 4.05 .00 309440 CUTTING WHEELS/SOAPSTONE FLAT SPACK 09/12/19 18.45 .00 309488 BATTERY 09/13/19 16.99 .00 309505 VALVE/NIPPLES/TEE/PLUMBING 09/13/19 71.32 .00 309514 COUPLING 09/23/19 .89 .00 309604 RECEPTACLE COVER 09/16/19 4.98 .00 309647 DRILL BIT 09/17/19 5.59 .00 309697 VALVE LUBRICANT 09/18/19 3.49 .00 309734 POST HOLE DIGGER 09/19/19 42.99 .00 309736 FASTENERS/SPONGE/HOLE SAW/SAW BLADE 09/19/19 58.45 .00 309751 CAULK 09/19/19 4.49 .00 309865 TAPE 09/23/19 10.99 .00 309881 SHOWER HEAD/VALVE/FLANGE 09/23/19 22.17 .00 309901 NIPPLES/VALVE 09/24/19 54.97 .00 309906 PLUG CORD/PLUG 09/24/19 12.98 .00 309913 PLUG/HOSE CAP/RETURN-PLUG/PLUG CORD 09/24/19 4.00- .00 310011 RECEPTACLE STEST/COAX CABLE 09/26/19 29.98 .00 310019 ELBOW 09/26/19 8.99 .00 310023 COAX CABLE 09/26/19 6.99 .00 310066 HOSE 09/27/19 10.99 .00 310117 CART/REPLACEMENT STEM 09/30/19 5.78 .00 310131 CART/DELTA REPAIR KIT 09/30/19 8.78 .00
Total TRU-TECH PRODUCTS: 2,387.46 .00
UNITED PARCEL SERVICE 88DA4E399 SHIPPING 09/28/19 9.08 .00 City of Douglas Warrant Register Page: 19 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total UNITED PARCEL SERVICE: 9.08 .00
UNITED STATES POSTAL SERVICE 093019 POSTAGE 09/30/19 500.00 .00
Total UNITED STATES POSTAL SERVICE: 500.00 .00
USA BLUEBOOK 13243 CHECK VALVE 09/18/19 1,903.34 .00 3036 AIR RELEASE VALVE 09/09/19 195.74 .00 3454 AIR RELEASE VALVE 09/09/19 244.74 .00 7185 FLEX HOSE PUMP CONNECTOR 09/12/19 254.95 .00 7319 MEGAFLANGE 09/12/19 296.81 .00 974232 CHECK VALVE 08/07/19 91.52 .00 983308 BACKFLOW PREVENTER 08/16/19 764.95 .00 983308-1 SLIM PRESSURE TRANSDUCER 08/16/19 459.95 .00 992289 FLANGES 08/27/19 173.84 .00 995029 MAGNETIC FLOW METER 09/29/19 2,553.02 .00 997319 TERMINATION ENCLOSURE 09/03/19 249.95 .00
Total USA BLUEBOOK: 7,188.81 .00
VERIZON WIRELESS 091219 CELLULAR SERVICE 09/12/19 32.36 .00 093019 CELLULAR SERVICE 09/30/19 1,438.46 .00 100119 CELLULAR SERVICE 10/01/19 40.01 .00 190223630-97109860 PROCESSING FEE-PRESERVE RECORDS 09/03/19 100.00 .00
Total VERIZON WIRELESS: 1,610.83 .00
VISA-CONVERSE COUNTY BANK 091219 MEALS/LODGING/TRAVEL-WESTERN PLANNER CONF 09/12/19 1,462.05 .00 091919 ADJUSTABLE FOOT RESTS 09/19/19 77.47 .00 092019 LODGING-ADVANCED CIT INSTRUCTORS 09/20/19 564.00 .00 100419 LODGING-WAMCAT BOARD MEETING 10/04/19 96.00 .00 100419-1 REGISTRATION-AMERICAN ASSN OF CODE ENFORCEMENT 10/04/19 75.00 .00 100761149 STORAGE TANK OPERATOR TESTING 09/17/19 85.00 .00 105238 GIFT CARD-COMPLIANCE CHECK 09/24/19 10.00 .00 12651 FUEL-WAMCAT CONFERENCE 09/12/19 59.15 .00 4077 INSTITUE SPEAKER GIFTS-WAMCAT 09/04/19 55.88 .00 54522688 LODGING-WAM BOARD MEETING 09/26/19 103.55 .00 9811 AUCTION ITEM-WAMCAT CONFERENCE 09/09/19 60.56 .00
Total VISA-CONVERSE COUNTY BANK: 2,648.66 .00
VISIONARY COMMUNICATIONS INC 2558291 PHONE SERVICE 09/03/19 608.52 .00 2558292 PHONE SERVICE 09/03/19 288.63 .00 2575159 PHONE SERVICE 10/01/19 608.52 .00 2575160 PHONE SERVICE 10/01/19 288.63 .00
Total VISIONARY COMMUNICATIONS INC: 1,794.30 .00
WAM - WCAA ENERGY LEASE 3826E ENERGY LEASE-LIGHTING CONVERSION PROJECT 07/02/19 96.00 .00 City of Douglas Warrant Register Page: 20 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
Total WAM - WCAA ENERGY LEASE: 96.00 .00
WESTON ENGINEERING INC L19DGWH-01 WATER HAUL ENLARGEMENT PERMITS 09/02/19 421.10 .00
Total WESTON ENGINEERING INC: 421.10 .00
WIRELESS ADVANCED COMM 2230993 SIREN SPEAKER 08/16/19 172.00 .00
Total WIRELESS ADVANCED COMM: 172.00 .00
WW GRAINGER 9265314220 PIPE/COUPLING/CAP/BUSHING/PLUG/PUMP/FUSES 08/16/19 1,026.24 .00 9269880291 AIR FILTER ROLL/THERMOMETER/PUMP 08/21/19 618.59 .00 9273023870 RECOVERY CYLINDER/LEVEL SENSOR 08/23/19 262.08 .00 9273669953 RELIEF VALVE 08/26/19 183.34 .00 9273858689 TRANSFER TANK/GAUGE/CAP 08/26/19 386.19 .00 9275237171 ELBOWS/UNIONS/NIPPLES/COUPLER/BUSHING/VALVE 08/27/19 596.64 .00 9277943941 BORE STROKE 08/29/19 406.36 .00 9278802112 NIPPLE 08/30/19 13.49 .00 9282043281 UNION VALVE 09/04/19 125.69 .00 9288771752 FIRE EXTINGUISHER/BRACKET 09/11/19 97.10 .00 9289447113 PRESSURE GAUGE 09/11/19 28.60 .00 9296088827 CREDIT-ITEM RETURNED 09/18/19 81.69- .00 9298024077 SAWZALL PART 09/09/19 3.16 .00 9300888469 VENT FAN 09/23/19 111.45 .00 9303696745 CRANE KIT 09/25/19 2,425.12 .00
Total WW GRAINGER: 6,202.36 .00
WWQ & PCA 2011-2228A REGISTRATIONS-WWQ & PCA CONFERENCE 09/30/19 440.00 .00
Total WWQ & PCA: 440.00 .00
WY CHILD & FAMILY DEV INC 080519 FUNDING ALLOCATION AGREEMENT 08/05/19 416.67 .00 090419 FUNDING ALLOCATION AGREEMENT 09/04/19 416.67 .00
Total WY CHILD & FAMILY DEV INC: 833.34 .00
WY CONF OF BUILDING OFFICIALS 100219 REGISTRATION-BUILDING OFFICIAL CONFERENCE 10/02/19 150.00 .00
Total WY CONF OF BUILDING OFFICIALS: 150.00 .00
WY DIVISION OF VICTIM SERVICES 100319 VICTIM COMP SURCHARGES 10/03/19 220.00 .00
Total WY DIVISION OF VICTIM SERVICES: 220.00 .00
WY MACHINERY COMPANY PO5950128 TIP/PIN/RETAINER 08/27/19 244.65 .00
Total WY MACHINERY COMPANY: 244.65 .00 City of Douglas Warrant Register Page: 21 Report dates: 9/1/2019-9/30/2019 Oct 08, 2019 02:23PM
Invoice Number Description Inv Date Net Inv Amount Amount Paid Date Paid
WY RETIREMENT SYSTEM 091019 Payroll Deduction 09/10/19 75,102.32 75,102.32 09/10/19
Total WY RETIREMENT SYSTEM: 75,102.32 75,102.32
WY STATE DISBURSEMENT CENTER 091319 Payroll Deduction 09/13/19 738.33 738.33 09/13/19 092719 Payroll Deduction 09/27/19 738.33 738.33 09/27/19
Total WY STATE DISBURSEMENT CENTER: 1,476.66 1,476.66
WY SUPREME COURT 100319 TECHNOLOGY SURCHARGES/CIVIL LEGAL SERVICE FEES 10/03/19 2,570.00 .00
Total WY SUPREME COURT: 2,570.00 .00
WYOMING SIGNS LLC 12425 SIGNS 10/03/19 207.01 .00
Total WYOMING SIGNS LLC: 207.01 .00
YOUTH DEVELOPMENT SERVICES 082119 FUNDING ALLOCATION AGREEMENT 08/21/19 1,250.00 .00 092319 FUNDING ALLOCATION AGREEMENT 09/23/19 1,250.00 .00
Total YOUTH DEVELOPMENT SERVICES: 2,500.00 .00
Grand Totals: 10,909,860.33 9,025,974.28
Approved By ______City Administrator
Date ______1
1 City Council Meeting Minutes 2 September 23, 2019 3 4 The regular meeting of the Douglas City Council was held on 5 Monday, September 23, 2019, at 5:30 p.m. in the Council Chambers 6 of City Hall at 101 N. 4th Street, Douglas, Wyoming. 7 CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL: Mayor Kemper 8 called the meeting to order and led the assembly in the Pledge 9 of Allegiance. Upon roll call the following were present: 10 Mayor: Rene’ Kemper 11 Council Members: John Bartling 12 Monty Gilbreath 13 Kim Pexton 14 Karl E. Hertz 15 Others Present: 16 City Administrator Jonathan Teichert 17 City Clerk Karen Rimmer 18 City Treasurer Mary Nicol 19 Police Chief Ron Casalenda 20 Public Works Director John Harbarger 21 Community Dev. Director Clara Chaffin 22 IT Director Gary Schwarz 23 Disclosures by City Councilmembers: Mayor Kemper asked for 24 disclosures of any conflicts of interest for Council members; 25 Councilmembers Gilbreth and Pexton stated that they would recuse 26 themselves from Agenda Item 5.I. regarding the Douglas Rec 27 Center. 28 Consent Agenda: Councilmember Bartling moved to approve the 29 Consent Agenda as presented: Item 2.I. Corrections, Additions, 30 and Approval of Agenda for September 23, 2019; Item 2.II. 31 Consideration of Resolutions and Ordinance by Title Only; Item 32 2.III. Minutes, Regular City Council Meeting, September 9, 2019. 33 Councilmember Pexton seconded; no discussion and motion approved 34 5-0. 35 Public Comments: Perry Hershberger of Douglas approached Council 36 with questions regarding traffic lights, turning lanes, 37 infrastructure projects, and the City’s acquisition of property. 38 Regarding turning lanes and traffic lights, he stated that he 39 has contacted WYDOT; he asked if the City had any additional 40 information. Administrator Teichert stated that he has reached 41 out to WYDOT regarding turning lanes to a minor county 42 subdivision; all are awaiting response from WYDOT. Next he asked 43 about the City’s acquisition of 212 N. 2nd; Administrator 44 Tiechert explained the City’s intended use of this building, 45 which would be primarily for Fire Department training. Following 46 questions about use of other properties for this purpose, 47 Councilmember Bartling further explained why the location of 2
48 this building is so ideal for classroom purposes, particularly 49 when considering that fire apparatus can be left in place at the 50 Fire Hall during training. He also explained the reduced cost of 51 utilizing this building versus constructing a new facility. The 52 conversation changed to street projects; Mr. Hershberger asked 53 about several streets that he feels are in poor condition, as 54 well as other infrastructure issues that he feels need to be 55 addressed. Administrator Teichert explained that 75% of the 56 City’s budget, or $16 million of the $41 million budgeted for 57 expenditures, is allocated for infrastructure, including water, 58 sewer, landfill, and sanitation. He stated that an additional 59 $15 million is budgeted for capital outlays, of which $7.5 60 million is specifically budgeted for city streets. He explained 61 that not all of the streets can be completed at once and that 62 some of these projects are now being engineered and won’t be 63 constructed until next summer. [Part of] Pearson Road is being 64 completed; [North] 2nd Street is budgeted; Brownfield Road is a 65 county road; and Hwy. 93 is state highway. Regarding sewer 66 projects, the City has a reserve account policy that does not 67 allow expenditures above a certain amount; this has limited the 68 amount of sewer projects that could be completed this year. He 69 added that the City is trying to address infrastructure needs. 70 Director Harbarger further explained that Brownfield Road is a 71 City and County project that will go out to bid in March 2020, 72 and Yellowstone is a WYDOT road. He added that he has spoken to 73 WYDOT as well regarding certain issues and is also awaiting 74 their response. Mr. Hershberger asked about S. Windriver Drive 75 as well; Councilmember Bartling addressed this question; this is 76 a project Council has been working on for five years and is 77 budgeted for construction next year, including water and sewer. 78 There was further discussion regarding Pearson Road as the City 79 also wants to complete this street. His final question was about 80 the Powder River Industrial Park located off Hwy. 59; his 81 concern is the high amount of traffic, no stop signs, and the 82 dirt and debris that are being left on the highway; per 83 Jonathan, this is a County Commissioner issue; he will need to 84 address with them. Another audience member had a question 85 regarding the Memorandum of Understanding between the City and 86 the School District for School Resource Officers; Mayor Kemper 87 explained that this topic was addressed in the Council Work 88 Session at 4:00 p.m.; the Mayor told this audience member she 89 would contact her the following day regarding this matter. 90 Council Items: Item 4.I. Ordinance 1002, Vacating the Sanitary 91 Sewer Easement on the Northwest Corner and Along the North 92 Property Boundary of Elkhorn Subdivision, Lot 31, Douglas, 93 Wyoming, Third and Final Reading: Councilmember Hertz moved to 94 approve and adopt Ordinance 1002 on third and final reading as 3
95 presented, and further moved to approve the Quitclaim Deed as 96 presented; seconded by Councilmember Bartling; no discussion and 97 motion approved 5-0. Item 4.II. Resolution 2014, Adopting the 98 City of Douglas Strategic Plan for Fiscal Year 2019-2020: 99 Councilmember Gilbreath moved to approve Resolution 2014 as 100 presented; Councilmember Pexton seconded; no discussion and 101 motion approved 5-0. Item 4.III. Resolution 2015, Authorizing 102 the Submission of a Federal Mineral Royalty Capital Construction 103 Account Grant Application to the State Loan and Investment Board 104 on Behalf of the Governing Body for the City of Douglas for the 105 Purpose of the Fire Suppression Authority Training Facility 106 Project: Councilmember Gilbreath moved to approve Resolution 107 2015 as presented; Councilmember Bartling seconded; no 108 discussion and motion approved 5-0. Item 4.IV. Resolution 2016, 109 Authorizing the Purchase of 212 N. 2nd Street, More Particularly 110 Described as the South 10’ of Lot 12, All of Lots 13 Through 17, 111 Block 4, Original Town of Douglas, From Grimshaw Investments 112 LLC, For Use by the Douglas Fire Department and Other Public 113 Uses: Councilmember Bartling moved to approve Resolution 2016 as 114 presented; seconded by Councilmember Hertz; no discussion and 115 motion approved 5-0. Item 4.V. Resolution 2017, Accepting the 116 Donation of Property Located Within Meadow Acres Addition and 117 Meadow Acres #2 Addition to the City of Douglas, Wyoming, from 118 Douglas Holdings, LLC, and Accepting the Warranty Deed from 119 Douglas Holdings, LLC: Councilmember Gilbreath moved to approve 120 Resolution 2017 as presented; seconded by Councilmember Pexton. 121 Mayor Kemper stated that this was a very generous donation to 122 the City, making certain street projects possible. No further 123 discussion and motion approved 5-0. Item 4.VI. Contingency and 124 Development Agreement Between Converse County and the City of 125 Douglas for the Construction of Infrastructure in the John 126 Lambert Subdivision: Councilmember Gilbreath moved to approve 127 the agreement as presented; Councilmember Pexton seconded; no 128 discussion and motion approved 5-0. 129 Tabled Items: Item 5.I. Douglas Recreation Center Joint Powers 130 Board Agreement: Councilmembers Gilbreath and Pexton vacated 131 Council Chambers. Councilmember Bartling moved to remove this 132 item from the table; Councilmember Hertz seconded; no discussion 133 and motion approved 3-0 with Councilmembers Gilbreath and Pexton 134 abstaining. Councilmember Hertz moved to approve the Joint 135 Powers Board agreement as presented; seconded by Councilmember 136 Bartling. Mayor Kemper stated that she is not completely 137 satisfied with the wording of the agreement, but it is necessary 138 to keep this process moving forward. No further discussion and 139 motion approved 3-0 with Councilmembers Gilbreath and Pexton 140 abstaining. Councilmembers Gilbreath and Pexton then returned to 141 Council Chambers. 4
142 Council Information: Item 6.I. Treasurer’s Report, July 2019; 143 Item 6.II. Treasurer’s Report, August 2019; Item 6.III. 144 Dashboards, August 2019: No discussion and no action taken. 145 Executive Session: Item 7.I. Personnel, per W.S. §16-4-405 146 (a)(ii): Councilmember Bartling moved to recess into executive 147 session for the purpose of considering the appointment, 148 employment, right to practice, dismissal, complaints or charges 149 against a public officer, professional person or employee, in 150 accordance with W.S. §16-4-405(a)(vii); Councilmember Hertz 151 seconded; no discussion and motion approved 5-0. Regular meeting 152 recessed at 5:53 p.m. and reconvened at 6:48 p.m. 153 Adjourn: Councilmember Hertz moved to adjourn the regular 154 Council meeting; Councilmember Bartling seconded; no discussion 155 and motion approved 5-0. Regular meeting adjourned at 6:49 p.m. 156 ATTEST: 157 158 159 160 Karen Rimmer, City Clerk Rene’ Kemper, Mayor 161 Published: October 2, 2019 1 Work Session, Douglas City Council 2 September 23, 2019 3 4 A Work Session of the Douglas City Council was held on Monday, September 23, 2019 at 4:00 p.m. 5 in the Council Chambers, 101 N. 4th Street, Douglas, Wyoming. Mayor Kemper called the meeting 6 to order. Those present were: 7 Mayor and Council: Rene’ Kemper, Mayor; Councilmembers John Bartling; Monty Gilbreath, 8 Kim 9 Pexton, and Karl E. Hertz 10 Others Present: Jonathan Teichert, City Administrator; Heather Duncan-Malone, City 11 Attorney; Karen Rimmer, City Clerk; Ron Casalenda, Chief of Police; 12 Dr. Paige Fenton-Hughes, CCSD#1 Superintendent; Tracy Copenhaver, 13 CCSD#1 Attorney, via conference call 14 15 Administrator Teichert provided an overview and history of the actions and discussions 16 pertaining to the Memorandum of Understanding between the City of Douglas (City) and the 17 Converse County School District #1 (CCSD#1) for School Resource Officers (SRO), including 18 various meetings held and previous versions of the MOU. All those in attendance reviewed the 19 revised language within the agreement including purpose; payment; probable cause; physical 20 restraints; and reporting. The agreement would be for one school resource officer for now and 21 amended at a later date to add an additional SRO if the parties agree. Attorney Duncan-Malone 22 will incorporate all the additional changes, and the final draft will be presented to Council 23 and the CCSD#1 School Board for final approval. At this time, Attorney Copenhaver left the 24 meeting. Lengthy discussion ensued regarding different potential scenarios involving an SRO; 25 reporting requirements of both parties; student records; standard practices; policies and 26 procedures of both parties; and state and federal laws. All present concurred that there is 27 additional information needed on specific requirements as well as personnel matters. Following 28 final comments and questions, the Work Session was adjourned at 5:10 p.m. No Council action 29 was taken. 30 31 32 33 Karen Rimmer, City Clerk
1 Proclamation
WHEREAS, the citizens of Douglas, Wyoming stand firmly committed to quality afterschool programs and opportunities because they:
Provide safe, challenging, and engaging learning experiences that help children develop social, emotional, physical and academic skills; and Support working families by ensuring their children are safe and productive after the regular school day ends; and Build stronger communities by involving students, parents, business leaders and adult volunteers in the lives of young people, thereby promoting positive relationships among youth, families and adults; and Engage families, schools, and community partners in advancing the welfare of our children; and
WHEREAS, the Converse County Library has provided significant leadership in community involvement in the education and well-being of our youth, grounded in the principle that quality afterschool programs are key to helping our children become successful adults; and
WHEREAS, Lights on After School, the national celebration of afterschool programs held this year on October 24, 2019, promotes the importance of quality afterschool programs in the lives of children, families, and communities; and
WHEREAS, more than 28 million children in the U.S. have parents who work outside the home, and 15.1 million children have no place to go after school, while many afterschool programs across the country are facing funding shortfalls so severe that they are being forced to close their doors and turn off their lights; and
WHEREAS, the Converse County Library is committed to investing in the health and safety of young people by providing expanded learning opportunities that will help close the achievement gap and prepare young people to compete in the global economy.
NOW THEREFORE, I, Rene’ Kemper, Mayor of the City of Douglas, Wyoming, do hereby proclaim October 24, 2019 as
“LIGHTS ON AFTER SCHOOL DAY” and, encourage the community to engage in innovative afterschool programs and activities that ensure the lights stay on and the doors stay open for all children after school.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the official Seal of the City of Douglas, Wyoming, to be affixed this 14th day of October 2019.
______Rene’ Kemper, Mayor
ATTEST:
______Karen Rimmer, City Clerk CITY COUNCIL STAFF REPORT
RESTAURANT LIQUOR LICENSEE – SALES TAX DELINQUENCY Los Espinos, Inc. D/B/A LaCosta Mexican Restaurant
SUMMARY
PREPARED BY: Karen Rimmer, City Clerk DATE: October 14, 2019 LICENSEE: Los Espinos, Inc. D/B/A LaCosta Mexican Restaurant
HISTORY/OVERVIEW: On September 10, 2019, the City of Douglas received notification from the Wyoming Liquor Division that Los Espinos, Inc. D/B/A LaCosta Mexican Restaurant had been placed on a liquor hold due to delinquent sales taxes. Both the owner of Los Espinos and the restaurant manager for the Douglas location were notified in writing of the delinquency and hearing, and subsequent phone conversations were held with both individuals. The owner, Martin Gonzales, was strongly encouraged to attend the hearing; he stated that he would attend. This is the third sales tax delinquency violation for this licensee in less than twelve months. The first occurred on October 3, 2018 (during the previous licensing term), and the second on April 9, 2019 (during the current licensing term).
In speaking with Tim Dryden, Wyoming Department of Revenue, Excise Region #3 Director, this sales tax delinquency is due to additional tax liability discovered during an audit performed by the Wyoming Department of Audit, who determined that insufficient sales taxes had been submitted to the state based upon actual sales. Los Espinos Inc. was notified in writing of such via certified mail; the notification was not picked up, so the licensee was then contacted via phone by the state and advised of the situation. Los Espinos had the ability to either pay or appeal the new liability which did not occur for a period of at least 60 days, thereby resulting in the liquor hold. The actual additional tax liability amount was not disclosed to the City. Mr. Dryden stated that the submittal of sales taxes is on the honor system, and only an audit can determine if there are discrepancies.
As you are aware from the previous show cause hearings, Los Espinos has two locations, Casper and Douglas, for which sales taxes are paid under a consolidated sales tax license. Additionally, Los Espinos has had a payment plan in place with the Dept. of Revenue for approximately five years for previously owed tax liabilities. This payment plan actually predates Ordinance 970 adopted in 2015, and in the two previous show cause hearings, was consideration by Council to not require the licensee to pay all delinquent amounts in order to avoid suspension of the liquor license. On September 25, 2019, I was notified by Mr. Dryden that Los Espinos had entered into a new payment plan with the state for both the existing and this new tax liability, which resulted in the liquor hold being released by the Wyoming Liquor Division on the same date.
CONCLUSION: City Council has several options with the restaurant liquor licensee per Section 5.16.210 of Douglas Municipal Code and W.S. §12-7-103. These options include but are not limited to:
City Council Staff Report, Los Espinos, Inc. Sales Tax Delinquency, 3rd Violation Page 1 of 3 The assessment of a fine(s) on the licensee, up to $750.00; The imposition of other requirements, limitations and/or penalties (e.g. required additional notifications of sales tax payments; limitations to hours of operation; implementations of policies relating to sales tax payments); Suspension of the liquor license for a period of time and subject to other conditions as Council determines; Direction to the City Attorney to move forward with revocation action. However, revocation is not recommended due to the appropriateness in consideration of the violations.
Following are outcomes of previous hearings for this licensee, as well as for other licensees with similar types and number of violations. Keep in mind that you are not bound by these previous actions, rather they are provided as a comparison.
There are a total of six cases involving liquor licensees with either one or two sales tax delinquencies. In all cases, there was no further action by Council at the show cause hearing as all delinquent sales taxes were either paid in full prior to the hearing or paid by the deadline as set by City Council at the hearing. There is one other case in which a licensee has had three sales tax violations. In June 2018, P&Z Inc. attended a show cause hearing for their third such violation. All sales taxes, penalties, and interest were paid at the time of the hearing; Council issued a $500.00 fine to be paid by the following morning or suspension of the liquor license would occur. The fine was paid on time and the license was not suspended. At the last show cause hearing for Los Espinos, the explanation provided was that the delinquency was due to an internal miscommunication between the owner, the manager, and the bookkeeper. This was further explained by the representative present who stated the issue was in part due to both liquor licenses being subject to one sales tax license: if one location was delinquent, then both locations were put on liquor hold. At this hearing, the delinquent sales taxes were paid prior to the show cause hearing, and Council took no further action. o Please note that since that meeting, I’ve had multiple conversations with the Department of Revenue regarding this issue. Because this is a consolidated sales tax license, the taxes are invoiced based on total sales for both locations; it is broken down by county, but the entire amount is owing and is on one invoice. There are not separate invoices being sent to each location. This means that essentially, the taxes are simply not being submitted on time by whoever handles Los Espinos’ accounting. Additionally, whatever is received will be applied to the oldest outstanding return. When a payment plan is in place, this still applies as payments are due monthly to address current and past due amounts. o I have also spoken with the City of Casper as they issue to other restaurant liquor license to Los Espinos, Inc. They do not have processes in place like we do, but are interested in implementing something similar in order to address sales tax delinquencies.
RECOMMENDATION: This case is unique as described above compared to other sales tax delinquencies. However, it is nonetheless the third sales tax delinquency for the licensee since October 2018. There seems to be a growing problem internally for this liquor license holder. Again, verification has already been received that a new payment plan between the Department of Revenue and Los Espinos, Inc. has been entered into, and the liquor hold has been released.
City Council Staff Report, Los Espinos, Inc. Sales Tax Delinquency, 3rd Violation Page 2 of 3 The Department of Revenue is aware that the City of Douglas has the ability to suspend the liquor license even though the liquor hold has been released, and they have asked to be notified of Council’s decision.
Following is staff’s recommendation:
1. Regarding the new payment plan, staff recommends at a minimum that City Council request the disclosure of both the amount of the new tax liability discovered as a result of the audit, as well as the previous tax liability. It will likely be helpful for Council to understand the issue and act accordingly if you know how much of a liability is being carried forward each month. 2. It is further recommended that the licensee provide some explanation regarding internal policies and accounting practices concerning the payment, or more importantly, the timely payment of sales taxes. 3. Finally, it is the recommendation of staff to assess a fine of $500.00 or less to be paid by the licensee by a specific time on October 15, 2019. This is both consistent with previous actions by City Council and demonstrates the severity of the situation to the licensee.
Please let staff know of any other questions or concerns.
City Council Staff Report, Los Espinos, Inc. Sales Tax Delinquency, 3rd Violation Page 3 of 3 SEP-25-2019 WED 11:04 AM FAX NO, P. 01/01
6601 Campnool Rond, Cheyenne, Wyo mint.: 82002
September :25, 2019
DOUGLAS CITY CLERK POBOX1030 DOUGLAS WY 82633
RE: Sales Tax Delinquency Notification Release of LOS ESPINOS INC D/B/A LA COSTA MEXICAN RESTAURANT.
Dear Clerk:
The sales tax delinquency certification has been released for the following licensee(s):
LOS ESPINOS INC D/B/A LA COSTA MEXICAN RESTAURANT.
Please note that the resumption of liquor purchasing privileges does not affect any other actions pencling against the licensee. Before resuming retail sales the licensee must clear any actions taken by licem: ing authority.
If you have questions please contact me at (307) 777-6189.
Sincerely,
Arlis Bauer WY Liquor Division 307-777-6189 Violations for Liquor Licensees - City of Douglas Licensing Terms No longer licensed; Total # of Name License Type DBA 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Comments 10 G, Inc. Retail Chutes Restaurant & Bar transferred to Gurwinder Violations Singh Dhaliwal 5/2015 - 1 10/2016 - 1 No longer licensed; 1 Beggar, LLC Retail The Liquor Cabinet 0 5/2017 - 1 violation 0 0 3 Other violation = catering event w/o a permit College Inn Inc Retail College Inn Bar violation violation transferred to CIB LLC No lnger licensed; retail Limited Retail (Golf license obtained in Feb. 2018; 2 CIB, LLC Retail College Inn Bar N.O. N.O. N.O. 0 0 0 0 License transferred from College Inn, Inc. 10/2017 Douglas Community Club, Inc Douglas Community Club Club) transferred to TBK LLC in April 2018 No longer licensed; license Douglas Inn & Convention 3 Depot, LLC (The) Restaurant The Depot 0 0 0 0 0 0 0 Guru Lodging, LLC Retail suspended and then not Center renewed. No longer licensed; license Douglas Discount Liquors 4 Douglas Liquors, LLC Retail 5/2014 - 1 violation 0 0 0 *4/2018 - 1 violation 0 2 *SCH required by Council. Hughes, Inc Retail Clementines suspended and then not & Tobacco renewed. Estate of Underwood Northgate Liquor & No longer licensed; 5 Retail 0 0 0 12/2017 - 1 violation 0 0 1 Menter Corp Retail The Waterhole Ventures, Inc Lounge transferred to Three Boys Inc. Four Seasons Chinese Four Seasons Chinese 6 Restaurant 0000 0 0 0 Restaurant Restaurant 5/2014 - 1 violation; *8/2016 - 2 7 Friendz, LLC Restaurant Friendz 12/2014 - 1 0 0004 *SCH required by Council. violations violation Gurwinder Singh 8 Retail Chutes Restaurant & Bar N.O. N.O. N.O. N.O. N.O. 0 0 License transferred from 10 G, Inc. as of April 1, 2019 Dhaliwal 5/2017 - 1 violation; *9/2017 violation = serving after hours; no PH required per H-4-U, Inc Retail Plains Trading Post 0 0 0 12/2018 - 1 violation 0 3 *9/2017 - 1 violation Council Headstrong, LLC (Retail Retail & 9 Headstrong Brewery N.O. 0 0 5/2017 - 1 violation 0 0 1 & Microbrewery) Microbrewery 8/2016 - 1 10, 11 High Plains Pizza, Inc Restaurant Pizza Hut #206 0 0 0 5/2018 - 1 violation 0 2 violation 12 House of Pinz, Inc Retail House of Pinz 0 0 0 0 0 0 0 5/2016 - 1 13 Kota, LLC Retail White Wolf Saloon 5/2014 - 1 violation 0 0002 violation *4/9/2019 1 LaCosta Mexican 14 Los Espinos, Inc Restaurant 0000 *10/2018 - 1 violation violation; 9/10/2019 - 3 *SCH required by Council. Restaurant 1 violation Limited Retail 15 Moose Lodge #602 Moose Lodge 0 0 0 0 0 0 0 (Fraternal Club) *5/2017 - 2 violations; *5/2018 - 2 violations: compliance 5/2015 - 1 Total = 3 compliance failures and 4 sales tax violations; SCH 16 P & Z, Inc Retail Double D Liquors 0 *Sept. 2016 compliance & sales & sales tax; *11/2018 - 1 violation: 0 7 violation required by Council. taxes sales tax Round Rock 17 Retail Labonte Bar 0 0 0 0 8/2018 - 1 violation 0 1 Entertainment, LLC Limited Retail Name change in 2016 from American Legion #8 to Samuel 18 Samuel Mares Post No. 8 American Legion 0 0 0 0 0 0 0 (Veterans Club) Mares Post No. 8 New license issued 7/2015; PH in 2017 due to 2 compliance Sapporo Wyoming II, 8/2016 - 1 *8/2018 - 1 violation; *10/2018 - 1 19 Bar & Grill Sapporo Steak & Sushi N.O. 0 *5/2017 - 1 violation 0 4 failures w/in 1 year period; 2 failures in 2018 2 months apart; LLC violation vilation *SCH required by Council 20 Sunset Liquor, Inc. Retail Sunset Liquor 0 0 0 0 0 0 0 Obtained license in April 2018 from Douglas Community Douglas Community Club See Douglas Comm 21 TBK Club, LLC Retail See DCC See DCC See DCC *5/2018 - 1 violation 0 1 Club Inc.; first right of refusal retained by DCC; *SCH 19th Hole Club required by Council License transferred from Menter Corp. 11/2017; *SCH 22 Three Boys, Inc. Retail The Waterhole 0 0 0 0 12/2018 - 1 violation *8/2019 - 1 violation 2 required by Council 23 5/17/2014 - 19 total checks; 5 failures : Compliance Check Violation (month/year of actual violation) 1 8/22/2014 - Follow up - 7 checks; 0 failures : Sales Tax Violation (month/year of liquor hold by WY Liquor Division) 2 12/15/2014 - 20 total checks; 2 failures : Other Violation (month/year of actual violation) 3 5/23/2015 - 21 total checks; 2 failures : N.O. = Not Operational/Not Open to the Public 4 12/26/2015 - 24 total checks; 0 failures : Multiple violation types 5 5/13/2016 - 22 total checks; 1 failure 6 8/26/2016 - 17 total checks; 4 failures 7 9/26/2016 - Follow up - 5 checks; 0 failures 8 2/12/2017 - 20 total checks; 1 failure 9 5/26/2017 - 20 total checks; 5 failures 10 8/29/2017 - 17 total checks; 0 failure 11 12/27/2017 - 16 total checks; 1 failure 12 5/12/2018 - 19 total checks 2 failures 13 8/24/2018 - 17 total checks, 2 failures 14 10/22/2018 - 3 checks, 1 failure 15 12/17/2018 - 20 checks, 2 failures, 2 closures 16 1/19/2019 - 4 checks, 0 failures 17 5/22/2019 - 21 checked, 1 closure - 0 failures 18 8/13/2019 - 21 checked, 2 closure - 1 failure 19 8/23/2019 - 3 checked, 0 failures RESOLUTION NO. 2018
A RESOLUTION AUTHORIZING THE DOUGLAS POLICE DEPARTMENT TO APPLY FOR 2020 WYOMING DEPARTMENT OF TRANSPORTATION GRANT FUNDING FOR HIGHWAY TRAFFIC SAFETY ENFORCEMENT WITHIN THE CITY OF DOUGLAS AND FUNDING FOR RADAR AND VIDEO SYSTEMS.
WHEREAS, grant funding is available to the Douglas Police Department to conduct overtime watches dedicated to DUI and Occupant Protection/Traffic Enforcement; and
WHEREAS, statistics show that directed DUI, speed, and safety belt campaigns increase seat belt usage and reduce accidents and fatalities related to DUI, traffic, and seat belt infractions; and
WHEREAS, funding is available to assist with purchasing radar and video systems in addition to our budgeted systems to accelerate replacement of obsolete systems; and
WHEREAS, there is no matching funding required, except for any cost above the approved amount for radar and video systems.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DOUGLAS, WYOMING, that the City of Douglas Police Department be authorized to apply for grant funding in the amount of $29,515.00 from the Wyoming Department of Transportation for traffic enforcement and radar and video system purchases.
BE IT FURTHER RESOLVED that the Chief of Police is authorized to act on behalf of the governing body of the City of Douglas on all matters relating to this grant.
PASSED, APPROVED AND ADOPTED THIS 14th day of October 2019.
Rene’ Kemper, Mayor ATTEST:
Karen Rimmer, City Clerk
Resolution 2018 Page 1 of 1 FRANCHISE AGREEMENT BETWEEN CITY OF DOUGLAS, WYOMING AND INTTEC, INC. FOR THE INSTALLATION, OPERATION, AND MAINTENANCE OF A FIBER OPTIC COMMUNICATIONS SYSTEM
SECTION 1. DEFINITIONS
1.01. Definitions. For the purposes of this Franchise, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. The word "may" is directory and discretionary and not mandatory.
1.01.01. "City" means City of Douglas, WY, acting by and through its City Council.
1.01.02. "FCC" means the Federal Communications Commission and any legally appointed, designated or elected agent or successor.
1.01.03. "Fiber Optic Network Facilities" or "Facilities" means Grantee's fiber optic cables, coaxial, Ethernet and copper cables, conduits, converters, splice boxes, cabinets, handholes, manholes, vaults, equipment, drains, surface location markers, appurtenances, and related facilities located or to be located in the Public Right-of-Way of City and used or useful for the transmission of telecommunications.
1.01.04. “Franchise” means an initial authorization, or renewal thereof, including a renewal of an authorization, which has been granted subject to 47 USC §546 issued by a franchising authority, whether such authorization is designated as a franchise, permit, license, resolution, contract, certificate, agreement, or otherwise, which authorizes the construction of Fiber Optic Network Facilities.
1.01.05. “Franchise Area” means the area within the legal boundaries of City.
1.01.06. “Grantee" is InTTec, Inc.
1.01.07. “Gross Revenue” means all monthly revenue received directly by Grantee from its local exchange access service from its operation of its Fiber Optic Network Facilities within Franchise Area minus any uncollectible revenue (i.e. bad debts) from subscribers with billing addresses in the City that was previously included in Gross Revenues. The term “Gross Revenues” shall not include, any taxes or fees on services furnished by Grantee imposed directly on any user by any municipality, state, or other governmental unit and collected by Grantee for such governmental unit, nor shall the term “Gross Revenue” include any Telecommunications Services which are not voice services sold to customers within the Franchise Area. Gross Revenues do not include proceeds from the sale of bonds, mortgages or other evidence of indebtedness, securities or stocks, or sales at wholesale by Grantee to another utility when the utility purchasing such fiber optic network services is not the ultimate consumer. Gross Revenues also do not include revenue from joint pole use. For purposes of this subsection, revenue from joint pole use includes any revenue collected by Grantee from other franchisees, permittees or licensees of the City for the right to attach wires, cable or other facilities or equipment to Grantee's poles or place them in Grantee’s conduits.
1.01.08. "Installation" means the connection of the System from feeder cable to the point of connection, including Standard Installations and custom installations.
1.01.09. "Person" is any person, firm, partnership, association, corporation, company, or other legal entity.
1.01.10. "Public Right-of-Way" means in, upon, along, across, and under the public streets, ways, alleys, and places, and including public utility easements and public service easements, as the same now or may thereafter exist that are under jurisdiction of or controlled by said City.
1.01.11. "Street" means the surface of, and the space above and below, any public street, road, highway, freeway, lane, alley, path, court, sidewalk, parkway, or drive, or any easement or right-of-way now or hereafter held by City.
1.01.12. "Telecommunications Services" means all communications services Grantee is permitted to provide under applicable federal and state law, except that this Agreement does not authorize Grantee to provide cable (TV) services as such term is defined in 47 U.S.C. § 522, broadcast television service or wireless (cell) service.
SECTION 2. GRANT OF AUTHORITY AND GENERAL PROVISIONS
2.00. Franchise Required. It shall be unlawful for any Person to construct, operate or maintain a Fiber Optic Network Facilities or to provide Telecommunication Services, in the Franchise Area without an active Franchise Agreement and such Person obtaining all the required permits and approvals.
2.01. Grant of Franchise. This Franchise is granted pursuant to the terms and conditions contained herein.
2.02. Grant of Nonexclusive Authority.
2.02.01. Grantee shall have the right and privilege to construct, erect, operate, repair and maintain, in, upon, along, across, above, over and under the Streets, alleys, streets and public places now laid out or dedicated and all extensions thereof, and additions thereto in the Franchise Area, poles, wires, cables, underground conduits, manholes, and other fixtures necessary for the maintenance and operation in the Franchise Area of a Fiber Optic Network as herein defined.
2.02.02. Grantee shall have the right to conduct direct selling in the Franchise Area, including door to door sales, notwithstanding any peddler or solicitor laws or regulations to the contrary.
2.02.03. This Franchise shall be nonexclusive, and City reserves the right to grant a similar use of said Streets to any Telecommunication Services provider at any time during the period of this Franchise, provided, however, that any additional Franchise shall contain the same substantive terms and conditions as this Franchise in order that one Telecommunication Services provider is not granted a competitive advantage over another. In the event a Telecommunication Services provider commences operation without a Franchise or is granted a Franchise or permit to operate by City, the terms and conditions of which do not comply with this Ordinance, Grantee shall have the right either (i) to accept the material terms of the competitor’s Franchise by providing ten (10) days prior written notice to City after Grantee receives notification of such from City, which shall then act to amend this Franchise within thirty (30) days; or (ii) to petition City for modifications to this Franchise, in which case City shall work in good faith with Grantee to review and adopt the modifications which Grantee deems necessary, and such review and approval by City shall not be unreasonably denied or withheld. A Telecommunication Services provider is not an entity that provides direct broadcast satellite services for purposes of this Section. Notwithstanding any provisions of this Section to the contrary, if City does not possess authority under applicable laws to require a Franchise of a Person, the provisions of this Section shall not apply.
2.03. Franchise Term. This Franchise shall be in effect for an initial term of five (5) years from the date of acceptance by Grantee, unless renewed, revoked, or terminated sooner as herein provided. The Agreement may renew for an additional term of five (5) years at the expiration of the initial term unless revoked or terminated sooner as provided herein.
2.04. Rules of Grantee. Grantee shall have the authority to promulgate such rules, regulations, terms and conditions governing the conduct of its business as shall be reasonably necessary to enable said Grantee to exercise its rights and perform its obligation under this Franchise.
Franchise Agreement Between the City of Douglas & InTTec, Inc. Page 2 of 12
2.05. Territorial Area Involved. This Franchise is granted for the corporate boundaries of City, as it exists from time to time. In the event of annexation by City, or as development occurs, any new territory shall become part of the area covered.
2.06. Written Notice. All notices, reports, or demands required to be given in writing under this Franchise shall be deemed to be given (i) when delivered personally to any officer of Grantee or City, (ii) forty-eight (48) hours after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid thereon, addressed to the party to whom notice, report or demand is being given, or (iii) on the next business day if sent by express mail or nationally recognized overnight air courier addressed to the party to whom notice, report or demand is being given, in each case, as follows:
If to City: City of Douglas 101 N. 4th Street P.O. Box 1030 Douglas, WY 82633 Attn: City Administrator
If to Grantee: InTTec, Inc. PO Box 2799 Gillette, WY 82717-2799 Attn: General Counsel
Such addresses may be changed by either party upon notice to the other party given as provided in this Section.
2.07. Rights Reserved. The City reserves its rights under its lawful police powers. The City, among other things, does not waive any rights it may have under 47 U.S. C. §552 or any generally applicable, non-discriminatory requirements of local law or regulations as amended, including zoning codes, codes regarding building permits and fees, or time or manner of construction in accordance with the standard specifications for street construction, and all other applicable codes Any generally applicable, non-discriminatory fees or charges paid, including permit fees, to the extent they are not by Federal law deemed to be a Franchise Fee shall be paid in addition to the Franchise Fee required under this Franchise.
2.08. Right of Way Management Standards Shall Be Comparable. The City intends to adopt a comprehensive right of way management (“ROW”) code. The City agrees that its ROW management code shall be generally applicable to all ROW occupants and that it shall not hold the Grantee to a different standard than that applied to all other occupants of the ROW. If the City adopts a ROW code, any future construction or changes to Grantee’s System shall comply with the City’s ROW code and any part of this Franchise which is in conflict with the City’s ROW Code is hereby repealed. Grantee’s existing System as of the effective date of the City’s ROW Code shall be grandfathered under the terms of this Franchise.
SECTION 3. CONSTRUCTION STANDARDS
3.00. Construction Codes and Permits.
3.00.01. Permits. Grantee shall obtain all required permits from City before commencing any construction, upgrade, or extension of the System, including the opening or disturbance of any Street, or private or public property within Franchise Area.
3.00.02. Construction Standards. Grantee shall comply with all generally applicable, non-discriminatory state and local laws and building and zoning codes currently or hereafter applicable to construction, operation or maintenance of the System in City. In addition to requirements of local law and conditions established by the utilities whose facilities are used by the System, all such work shall be performed in accordance with good engineering practices, in accordance with at least the following safety, construction, and technical specifications and codes and standards, as they may now exist or be amended or adopted hereafter.
Franchise Agreement Between the City of Douglas & InTTec, Inc. Page 3 of 12
3.00.02.01.International Electrical Code; 3.00.02.02. National Electrical Safety Code (NESC); 3.00.02.02.Obstruction “Marking and Lighting, AC 70/760: 3.00.02.03.Federal Aviation Administration; 3.00.02.04.All Federal, State, and Municipal Construction Requirements, including FCC Rules and Regulations; and 3.00.02.05.Local building and zoning codes, and all land use restrictions and local safety codes.
The City may to the extent consistent with its policing powers from time to time adopt additional standards of general applicability as appropriate to assure work is performed in a safe and workmanlike manner.
3.00.03. Minimal Interference. All transmissions and distribution structures, lines, and equipment erected and operated by a Grantee within the City shall be so located as to cause minimum interference with the proper use of streets and in compliance with all adopted City, county, state and national construction and electrical codes and as amended.
3.00.04. Inspection and Testing. City shall have the right to inspect all construction or installation work performed pursuant to the provisions of the Franchise and to make such tests at its own expense as it shall find necessary to ensure compliance with the terms of the Franchise and applicable provisions of local, state and federal law; provided any such testing must be coordinated with Grantee to avoid service disruption to Subscribers.
3.01. Repair of Streets and Public Property. Any and all streets or public property which are disturbed or damaged during the construction, repair, replacement, relocation, operation, maintenance or reconstruction of the System shall be promptly replaced and restored by Grantee, at its own cost and expense, and in a manner consistent with generally applicable City Codes and/or to as good a condition as before the work involving the disturbance was done. Restoration, repair or replacement of streets shall be completed within at least thirty (30) calendar days. Upon request and for good cause shown, the City Administrator or his/her designee may authorize an extension of the period within which the Grantee may perform its restoration work.
3.02. Repair of Private Property. Grantee shall notify any person whose property is damaged by Grantee as soon as reasonably practicable from the time the damage is discovered. Restoration, repair or replacement of private property with the exception of Grantee's private property not used in the construction, operation or maintenance of the Fiber Optic Network Facilities, shall be completed within at least thirty (30) calendar days. Upon request and for good cause shown, the City Administrator or his/her designee may authorize an extension of the period within which the Grantee may perform its restoration work.
3.03. Installation within Streets. Grantee may only erect, authorize, or permit others to erect poles within the City for the conduct of its Fiber Optic Network Facilities if the existing poles of the appropriate electrical power, telephone, and other utility companies are not accessible on financially and technically feasible terms.
3.04. Installation Underground. It shall be the obligation of Grantee to provide locating services to locate and properly mark its underground Fiber Optic Network Facilities when requested by City. It is the policy of the City to have the maximum amount possible, if not all, of the Fiber Optic Network Facilities underground in the event there is no room on the existing utility poles located within the Franchise Area. In areas of the City where all utilities are underground, Grantee may locate certain equipment above ground upon a showing of necessity to and approval by the City director of public works consistent with applicable law. Facilities of Grantee placed underground at the property owner's request in an area where electric utilities or telephone utilities are aerial shall be installed with the additional expense paid by the property owner.
3.05. Conditions on Street Use.
3.05.01. Grantee shall, on request of any person holding a moving permit issued by City, temporarily move its wires or fixtures to permit the moving of buildings with the
expense of such temporary removal to be paid by the person requesting the same, and Grantee shall be given not less than thirty (30) days advance notice to arrange for such temporary changes. In the event of a disagreement between Grantee and a holder of a permit, the disagreement will be resolved by the City director of public works consistent with applicable law.
3.05.02. No poles, cables, equipment, or wires for the construction, maintenance, or operation of the Telecommunication Services shall be installed or the installation of such items commenced on any existing poles within the City until the proposed location, specifications, and manner of installation is set forth upon a map showing the existing poles, streets, alleys, and highways within the City where the installations are proposed and submitted in writing by Grantee to the City director of public works and approved by that department in writing. Approval or disapproval, with the reasons, shall be given in writing to Grantee within a reasonable period of time.
3.05.03. Grantee shall have the authority to trim any trees upon and overhanging the streets, alleys, sidewalks, or public easements of City so as to prevent the branches of such trees from coming in contact with the wires and cables of Grantee. All trimming shall be done under the supervision and direction of the City and at the expense of Grantee; however, the parties acknowledge that there must be mutually acceptable policies for routine and emergency trimming of trees.
3.05.04. Grantee's work, while in progress, shall be properly surrounded by suitable barricades, flags, lights, flares, or other devices as are reasonably required to protect all members of the public having occasion to use the portion of the streets involved, or property adjacent to the streets.
3.05.05. Nothing in this Franchise relieves a person from liability arising out of the failure to exercise reasonable care to avoid injuring Grantee's System or facilities while performing work in, on, under or over a street or public place.
3.06. No Hindrance to Public Works and Improvements. The Grantee shall protect, support, temporarily disconnect, relocate, or remove its Fiber Optic Network Facilities as reasonably requested by the City for reasons of traffic conditions, public health and safety, and protection of property, construction, repair, maintenance or relocation of any street, grade change, or construction, relocation, installation or maintenance of any public works, public improvements, or other publicly owned facilities or systems consistent with applicable law. If, after thirty (30) calendar days from the deadline provided in the written notice, Grantee fails to remove or relocate its System as required by the City, the City may remove or relocate Grantee's Fiber Optic Network Facilities. If the City received governmental or private funding to compensate in whole or in part for the removal or relocation of Grantee’s Fiber Optic Network Facilities, the Grantee shall be compensated for its expenses incurred in relocating its Fiber Optic Network Facilities. If the City does not receive any governmental or private funding for the removal or relocation of Grantee’s Fiber Optic Network Facilities, the Grantee shall relocate its Fiber Optic Network Facilities at its sole cost and expense. The Grantee in all cases shall have the right of abandonment of its property where such property is located underground.
3.07. Removal or Relocation in Event of Emergency. In event of emergency, or where the Fiber Optic Network Facilities creates or is contributing to an imminent danger to health, safety, or property, the City may remove or relocate Grantee's Fiber Optic Network Facilities without prior notice if such action becomes necessary, in the judgment of the City Administrator or the City Chief of the Fire Department. The repairs rendered necessary shall be made by Grantee, at its own cost and expense and without charge against the City.
3.08. Use of Grantee's Equipment by City. Unless otherwise prohibited by applicable State or Federal regulations or laws or contract provisions, the City shall have the right to make additional use, at no cost for any non-commercial public purpose, of any poles or conduits owned by Grantee in any Streets; provided that:
3.08.01. Such use by the City does not unduly interfere with a current or future use by the Grantee; and
3.08.02. The City holds the Grantee harmless against and from all claims, demands, costs, or liabilities of every kind and nature whatsoever arising out of the acts or omissions of the City in connection with its use of said poles or conduits, including, but not limited to, reasonable attorneys' fees and costs, and the City shall take reasonable precautions to prevent use of the Grantee's System in any manner that results in inappropriate use. If such use increases Grantee's operating costs, City shall reimburse Grantee the amount of such incremental increased cost. At such time the parties shall cooperate to reach agreement concerning on-going maintenance; and
3.08.03. The City shall not provide any service through such use which competes with any service provided by Grantee.
SECTION 4. SYSTEM PROVISIONS
4.00. Technical Standards. The System shall comply, at minimum, with the technical standards promulgated by the FCC found in Title 47, Section 76.601 to 76.617, as may be amended or modified from time to time.
4.01 System Maintenance.
4.01.01. Interruptions to be Minimized. The Grantee shall schedule maintenance of the System so that interruptions are minimized to the extent possible, and so that activities likely to result in an interruption of service are performed during periods of minimum Subscriber use of the system.
4.01.02. Maintenance Practices. In addition to its other obligations, Grantee shall use replacement components of good and durable quality, with characteristics better or equal to replace equipment.
4.02 System Performance. The City may regulate technical standards for the Fiber Optic Network Facilities to the fullest extent permitted by Federal law and regulations.
SECTION 5. OPERATION AND ADMINISTRATION PROVISIONS
5.00. Indemnification of City. Grantee shall indemnify, defend, and hold harmless City, its officers, boards, councils, commissions and employees, from and against all loss claims, lawsuits, actions, demands (including reasonable attorney and legal fees incurred) judgments, liability, damages, and penalties which it may be legally required to pay as a result of the exercise of this Franchise resulting from Grantee’s installation, construction, operation or maintenance of its System except for claims covered by worker’s compensation insurance or other insurance coverage; claims arising directly or indirectly from, or related to, the negligence or misconduct of City or its employees, contractors, representatives or agents; and claims arising directly or indirectly from, or related to, the Telecommunication Services.
5.01. Indemnification of Grantee. To the extent allowed by law, City shall indemnify, defend and hold harmless Grantee from and against any liability, damages and penalties which it may be legally required to pay as a result of any claims arising directly or indirectly from the negligence or misconduct of the City or its employees, contractors, representatives or agents.
5.02. Notice and Process for Indemnification. In order for either party to assert its rights to be indemnified, defended, and held harmless, the party seeking indemnification must with respect to each claim:
5.02.01. Promptly notify the indemnifying party in writing of any claim or legal proceeding which gives rise to such right; the failure to provide timely notice shall not affect the rights to indemnification hereunder, except to the extent that the indemnifying party is prejudiced or demonstrates actual damage caused by such failure;
5.02.02. Afford the indemnifying party the opportunity to fully control any compromise, settlement or other resolution or disposition of any claim or proceeding. If a
settlement will result in any continuing obligations of the party seeking indemnification hereunder, then the indemnifying party shall not be entitled to settle any claim without the indemnified party’s consent, which shall not be unreasonably withheld, delayed or conditioned; and
5.02.03. Fully cooperate with reasonable requests of the indemnifying party in its control, compromise, settlement or resolution or other disposition of such claim or proceeding.
5.03. Insurance. Grantee shall concurrently with the filing of the acceptance of this franchise furnish to City and file with the City Clerk the following insurance:
5.03.01. Commercial General Liability Insurance. Grantee shall provide coverage, during the entire term of this Franchise, against claims arising out of bodily injury, death, damage to or destruction of the property of others, including loss of use thereof, and including underground, collapse and explosion (XCU) and products completed operations, in an amount not less than five hundred thousand dollars ($500,000.00) per occurrence and one million dollars ($1,000,000.00) general aggregate.
5.03.02. Copyright infringement insurance. Grantee shall provide coverage indemnifying and defending the City, its officers, boards, councils, commissions, agents, and employees, from all claims for copyright infringement occasioned by the operations of Grantee under a franchise granted under this ordinance or alleged to have been so caused or occurred, with a minimum liability of the infringement of the copyrights. The City shall be designated as an additional insured.
5.03.03. Business Automobile Liability. Grantee shall maintain, during the entire contract, automobile liability insurance in an amount not less than five hundred thousand dollars ($500,000.00) per occurrence.
5.03.04. Workers’ Compensation and Employers Liability Insurance. Grantee shall provide City proof of workers’ compensation coverage for all of its employees who are to work under this Franchise ordinance. Grantee’s coverage shall be under the Wyoming Workers’ Safety and Compensation program, if statutorily required, or such workers’ compensation insurance, as appropriate. Grantee’s insurance shall include Employer’s Liability “Stop Gap” coverage, in an amount not less than Five Hundred Thousand Dollars ($500,000.00) per employee for each accident or disease. Grantee shall also supply to City proof of workers’ compensation and employer’s liability insurance in each and every subcontractor before allowing that subcontractor to work under this Franchise ordinance.
5.03.05. Coverage. All policies required under this Franchise Ordinance shall be in effect for the duration of this ordinance. All policies shall be primary and not contributory. Grantee shall pay the premiums on all insurance policies and insurance certificates must include a clause stating that the insurance may not be revoked, canceled, amended or allowed to lapse until the expiration of at least thirty (30) days advance written notice to City.
5.03.06. Additional Insured. Amend so that the Additional Insured(s) is/are defended and indemnified for actions arising from Grantee’s proven acts, actions, omissions or neglects; but is not defended or indemnified for its own acts, actions, omissions, neglects, or bare allegations.
5.03.07. City’s Right to Reject. City reserves the right to reject a certificate of insurance if Grantee’s insurance company is widely regarded in the insurance industry as financially unstable. This would include but is not limited to insurance companies with any less than AVIII rating in the A.M. Best insurance rating guide.
5.03.08. Subcontractors. The insurance requirements set forth above apply to all subcontractors. It is Grantee’s responsibility to ensure that its subcontractor’s meet these insurance requirements. City has the right to review the Certificates of any and all subcontractors used by Contractor.
5.03.09. Cancellation. Such insurance shall be kept in full force and effect by a Grantee during the existence of and until after the removal of all poles, wires, cables, underground conduits, manholes, and other conductors and fixtures incident to the maintenance and operation of the Fiber Optic Network Facilities, as defined in this ordinance. There shall be no cancellation, material change, and potential exhaustion of aggregate limits or intent to not renew insurance coverage without thirty (30) days written notice from Grantee or their insurers to City. Any failure to comply with the reporting provision of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage provided to City and its division, officers and employees.
5.04. Franchise Fee.
5.04.01. Grantee will pay City an annual franchise fee in the amount of two percent (2%) of Grantee’s annual Gross Revenues.
5.04.02. The franchise fee shall be payable quarterly. The payment shall be made within thirty (30) days of the end of each of Grantee’s fiscal quarters, together with a brief report showing the basis for the computation.
5.04.03. Grantee shall also file with the City Clerk within thirty (30) days following the conclusion of each fiscal year of a Grantee an annual report showing the yearly total Gross Revenues and payments to the City.
5.04.04. If the franchise should be terminated or forfeited prior to the end of the fifteen-year term, a Grantee shall immediately submit to the City a financial statement prepared as required above, showing the Gross Revenue of a Grantee for the time elapsed since the last period for which a Grantee has paid to the City the required percentage of gross annual receipts. A Grantee shall pay to the City not later than thirty (30) days following the termination of the franchise, a like percentage of such Gross Revenue and any other amount legally due and owing to the City.
5.04.05. If any payment is not made on or before the applicable date fixed in paragraphs 5.04.01 and 5.04.02 of this section, interest on the payments shall apply from such date at the yearly rate of four percent (4%).
5.04.06. The City shall have the right to inspect Grantee's records showing the Gross Revenues from which its franchise payments are computed and shall have the right of audit and re-computation of any amount paid under the franchise subject to a mutually acceptable non-disclosure agreement. No acceptance of any payment by the City shall be construed as a release of or an accord or satisfaction of any claim the City might have for further or additional amounts payable under the terms of this ordinance or for any other performance or obligation of Grantee under this ordinance.
5.04.07. Payments of compensation made by Grantee to the City pursuant to the provisions of this ordinance shall not be considered in the nature of a tax, but shall be in addition to all taxes that are now or subsequently required to be paid by any law of the United States, Wyoming, the County of Converse, or the City.
5.04.08. No Accord or Satisfaction. Acceptance of any Franchise fee payment shall not operate as an accord or satisfaction, or a waiver of any right under the Franchise or law.
5.05. Maps, Books and Records of Grantee.
5.05.01. Grantee shall file with the City director of public works upon thirty (30) calendar days from the effective date of this ordinance, trench and strand maps showing the location of its existing poles, wires, cable lines, conduits and all other facilities as the City may reasonably require for the design and planning of streets and public works, public improvements and other public facilities and systems. Said maps shall include a calculation of total footage of main trunk line located within Public Right-Of-Way. Thereafter, the Grantee shall not move or alter the location of the portion of its System specifically located by the terms of this paragraph without compliance with the general notice requirements of this Franchise. The Grantee shall maintain membership in the One Call Utility Locate
System utilized by the City and abide by its bylaws, rules, and regulations. Annually, Grantee shall submit a shapefile or other similar file type of the Grantee’s infrastructure to the Community Development Director, which shall be utilized for internal use only by the Grantor
5.05.01.01. Notwithstanding anything to the contrary in this section, Grantee shall not be required to provide maps which show the location of any service lines from the main trunk to individual customer (subscriber drop lines).
5.06. Grantee to Have No Recourse.
5.06.01. Except as expressly provided in the franchise, Grantee shall have no recourse against the City for any loss, cost, expense, or damage because of the lawful enforcement of the provisions or requirements by the City, or for the failure of the City to have the authority to grant all or any part of the franchise.
5.06.02. Grantee acknowledges that upon accepting the franchise, it does so relying upon its own investigation and understanding of the power and authority of the City to grant the franchise.
5.06.03. Grantee, by acceptance of the franchise, acknowledges that it has not been induced to enter into the franchise by any understanding or promise or other statement, whether verbal or written, by or on behalf of the City or by any other person concerning any term or condition of the franchise not expressed in this ordinance.
5.06.04. Grantee and City further acknowledge, by acceptance of the franchise that it has carefully read the terms and conditions of this ordinance and accepts all of the risks of the meaning of such terms and conditions.
5.07. Performance Bond. Prior to issuance of an encroachment permit, Grantee shall provide City with a performance bond naming City as obligee in the amount equal to one hundred percent (100%) of the value of the work to be performed by or on behalf of Grantee within and affecting said Public Right-of-Way to guarantee and assure the faithful performance of Grantee's obligations under this Franchise. City shall have the right to draw against the performance bond in the event of a default by Grantee or in the event, that Grantee fails to meet and fully perform any of its obligations. The form of the performance bond shall be approved by the City. The performance bond shall remain in full force for six (6) months after the work to be performed is completed, inspected, accepted, and released by City's Public Works Director.
5.08. Subcontractor. All contractors or subcontractors shall be properly licensed, and each contractor or subcontractor shall have the same obligations with respect to its work as Grantee would have under this Franchise and applicable laws if the work were performed by Grantee. Grantee shall be responsible for ensuring that the work of contractors and subcontractors is performed consistent with the Franchise and applicable law: that all contractors and subcontractors are familiar with their responsibilities.
5.09. Government Immunity. City does not waive any right or rights that it may have pursuant to the Wyoming Governmental Claims Act, Wyo. Stat. Ann. § 1-39-101 et seq. and the City specifically reserves the right to assert any and all rights, immunities, and defenses it may have pursuant to the Wyoming Governmental Claims Act.
5.10. Records Maintained and Reports.
5.10.01 Access to Records. The City shall have the right to inspect, upon reasonable notice, at any time during normal business hours, those records maintained by Grantee which relate to System operations and to Gross Revenues.
5.10.02. Copies of Confidential Records. Throughout the term of this Franchise, the Grantee agrees that the City, on an annual basis, may request in writing copies of any such records or books that are confidential and are reasonably necessary for the City to monitor and enforce Grantee’s compliance with the provisions of this Franchise such reports
with respect to the operations, affairs, transactions or property, required to demonstrate Grantee’s compliance with this Franchise.
5.10.03. Reports to be Provided to City. Upon the request of the City, the Grantee shall prepare and furnish to the City such reports or records as enumerated in Paragraph 6.10.02 herein within thirty (30) days of the receipt of such request subject to the provisions of this section regarding confidential information and that the City may not request such reports or records more than once on an annual basis. One copy of all reports and records requested under this or any other section shall be furnished to the City at the sole expense of the Grantee. Subject to execution of a mutually acceptable non-disclosure agreement, Grantee shall provide all reports and records requested by the City or City’s agent in the following manner: 1) a mutually acceptable physical location within the City; or 2) via mail or electronic communication acceptable to the City and Grantee. The City may not disclose these reports or records to the public and the City shall keep these records confidential pursuant to W.S. § 16-4-203(a)(v) as it relates to W.S. §40-24-101 et seq. unless the Grantee mutually agrees to the release of such records or reports to the public. If Grantee is alleging that cable rates are increasing as a result of requirements contained within this Franchise or the ROW code, the Grantee shall be obligated to demonstrate to the City specifically how such requirements are impacting cable rates. All such documents pertaining to financial matters that may be the subject of an inspection by the City shall be retained by the Grantee for a period of three (3) years.
SECTION 6.
REVOCATION, ABANDONMENT, AND SALE OR TRANSFER
6.01. Removal. In the event of termination or forfeiture of the Franchise, City shall have the right to require Grantee to remove all or any portion of the Fiber Optic Network Facilities from all Streets and public property within City associated solely with the provision of Telecommunication Services.
6.02. Title to System. If Grantee has failed to commence removal of System, or such part thereof as was designated by City, within one hundred twenty (120) days after written notice of City’s demand for removal is given, or if Grantee has failed to complete such removal within twelve (12) months after written notice of City’s demand for removal is given, City shall have the right to declare all right, title, and interest to the System to be in City with all rights of ownership including, but not limited to, the right to operate the System or transfer the System to another for operation by it pursuant to the provisions of 47 U.S.C. § 547 (1989).
6.03. Sale or Transfer of Franchise.
6.03.01. The Franchise shall not be assigned or transferred either in whole or in part or leased, sublet, or mortgaged in any manner, nor shall title to the franchise, either legal or equitable, or any right, interest, or property in the franchise pass to or vest in any person either by the act of a Grantee or by operation of law without the consent of the City Council which shall not be unreasonably withheld. The granting, giving, or waiving of any one or more of such consents shall not render unnecessary any subsequent consent or consents. All of the rights, privileges, obligations, duties, and liabilities created by this Franchise shall pass to and be binding upon the successor or assign of Grantee. Notwithstanding the foregoing, no approval shall be required for (i) a transfer or assignment of any right, title or interest of Grantee in this Franchise or the Fiber Optic Network Facilities to secure indebtedness, or (ii) a transfer or assignment of this Franchise or the Fiber Optic Network Facilities to an entity that through one or more intermediaries, owns or controls, or is owned or controlled by, or under common ownership or control with, Grantee.
6.03.02. The consent or approval of the City council to any assignment, lease, transfer, sublease, or mortgage of the franchise shall not constitute a waiver or release of the rights of the City in and to the streets.
6.03.01. Nothing in this section shall be deemed to prohibit a mortgage or pledge of the Fiber Optic Network Facilities or any part of the equipment or a leasing by a Grantee from another person of the Fiber Optic Network Facilities or any part of the equipment for financing purposes or otherwise.
SECTION 7. MISCELLANEOUS PROVISIONS
7.0. Franchise Renewal. Any renewal of this Franchise shall be done in accordance with applicable federal, state and local laws and regulations.
7.01. Amendment of Franchise Agreement. Grantee and City may agree, from time to time, to amend this Franchise. Such written amendments may be made at any time if City and Grantee agree that such an amendment will be in the public interest or if such an amendment is required due to changes in federal, state or local laws. City shall act pursuant to local law pertaining to the ordinance amendment process.
7.02. Force Majeure. Grantee shall not be held in default under, or in noncompliance with, the provisions of this Franchise, nor suffer any enforcement or penalty relating to noncompliance or default (including termination, cancellation or revocation of this Franchise), where such noncompliance or alleged faults occurred or were caused by riot, war, earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado or other catastrophic act of nature or judicial order or regulation or fiber cut or other damage to the Fiber Optic Network Facilities or other event that is reasonably beyond the Grantee’s ability to anticipate or control. This provision also covers work delays caused by waiting for utility providers to service or monitor their own utility poles on which Grantee’s fiber optic cable and/or equipment is attached, as well as unavailability of materials and/or qualified labor to perform the work necessary and delays caused by limited access to easements, poles or Streets.
7.03. Integration. This Franchise Agreement constitutes the sole and entire understanding and agreement of City and Grantee with respect to the subject matter contained herein and supersedes all prior or contemporaneous understandings and agreements, both written and oral, with respect to such subject matter.
7.04. Severability. If any provision of this Franchise is for any reason held illegal or invalid, or is preempted by any Federal law, rule or regulation, such provision shall be deemed to be separate and distinct and such holding or preemption shall not affect the validity of the remaining provisions of this Franchise.
7.05. No Waiver. The failure of the City, upon one or more occasions, to exercise a right or to require compliance or performance under the Franchise or any other applicable law shall not be deemed to constitute a waiver of such right or a waiver of compliance or performance for any other occasion, unless such right has been specifically waived in writing.
7.06. Remedies Cumulative. Except as otherwise expressly not provided herein, remedies provided herein are cumulative and in addition to other rights either party may have at law or equity or under the Franchise; the exercise of one remedy shall not foreclose the exercise of others, nor shall it relieve either party of its obligation to comply with any provision of the Franchise.
7.07. Time is of the Essence. In determining whether the Grantee has substantially complied with the Franchise, the parties agree that time is of the essence to the franchise.
7.08. Descriptive Headings. The headings set forth herein are descriptive only.
7.09. Choice of Law, Venue. This Franchise shall be governed by the laws of the State of Wyoming. The State and Federal District Courts of Wyoming shall have venue and jurisdiction for any action in law or equity which may be instituted to enforce the terms of this Franchise.
7.10. Effect of Preemption; Federal and State Law. Grantee and City must comply with all applicable provisions of Federal and State law. If the City's ability to enforce any Franchise provision is preempted, then the provision shall be deemed preempted but only to the extent and for the period the preemption is required by law. If, as a result of a change in law or otherwise, the provision would again be enforceable, it shall be enforceable without the requirement of further action on the City's part.
SECTION 8. ACCEPTANCE
8.01. Acceptance. Grantee shall accept this Franchise by executing same. Such acceptance by the Grantee shall be deemed the grant of this Franchise for all purposes. With its acceptance, Grantee shall also deliver any insurance certificates required herein that have not been previously delivered. Upon acceptance of this Franchise, Grantee shall be bound by all the terms and conditions contained herein.
CITY OF DOUGLAS, WYOMING GRANTEE ACCEPTANCE InTTec, Inc.
By: By: ______Rene’ Kemper, Mayor
Attest: ______Title: Exec. Vice Pres. & CFO Karen Rimmer, City Clerk
Dated: _____ Dated: ______
This Franchise is accepted and we agree to be bound by its terms and conditions.
MEMORANDUM OF UNDERSTANDING BETWEEN City of Douglas Police Department AND Converse County School District #1 For School Resource Officer Program
Parties. This Memorandum of Understanding (hereinafter referred to as “MOU”) is made by and between Converse County School District #1 (hereinafter referred to as School District), City of Douglas Police Department (hereinafter referred to as Law Enforcement Agency).
Purpose. The purpose of this MOU is to establish the terms, conditions and expectations under which the Law Enforcement Agency will assign one law enforcement officer to serve as School Resource Officer (hereinafter referred to as “SRO”) within the School District. The intent is to establish a clear understanding of roles and responsibilities between the parties, which are designed to enhance school safety and provide a positive law enforcement presence in the school community.
Terms of MOU. The term of this agreement is for the academic school year of 2019/2020 commencing on the effective date through May 30, 2020. The terms of the MOU are as follows:
1. Payment: Cost related to this agreement shall be paid as follows:
1.01 District shall pay to the Law Enforcement Agency the amount of $61,246.00 for the school year 2019-2020 subject to ongoing appropriation of said amount as provided herein, for the SRO services described in this MOU. These payments shall be made monthly.
1.02 Law Enforcement shall be responsible for all costs in excess of the District’s payment for SRO services hereunder. Nothing herein, including School District payments, reporting requirements, and close cooperation between officers and the School District shall be deemed to make any SRO an employee of the School District for any purpose, including but not limited to the Wyoming Governmental Claims Act.
1.03 District shall have the right to provide input by participating in the interview process for the selection of the School Resource Officer(s) assigned to work within the District.
2. Responsibilities of Law Enforcement Agency: The Law Enforcement Agency shall be responsible for the following:
2.01 Law Enforcement Agency shall provide one fully trained and certified Peace Officer assigned to Converse County School District #1 as SRO for the entire 2019-2020 school year.
2.02 The SRO shall be an employee of the Law Enforcement Agency and said Law Enforcement Agency shall have the right to remove any Peace Officer appointed to serve as SRO. Law Enforcement Agency shall determine which Peace Officers are assigned as SROs in consultation with a representative from School District, whose input must be considered in the selection process.
2.03 The SRO, or any Peace Officer of the Law Enforcement Agency assigned and performing duties pursuant to this MOU are subject to the direction and control of Law Enforcement Agency. Nothing in this MOU shall be interpreted to authorize any SRO or Peace Officer of the Law Enforcement Agency to exercise power that the Law Enforcement Agency is not authorized to exercise. Specifically, SROs are prohibited from participating in school disciplinary processes or requesting that school officials search a student or his/her belongings except when called as a witness if the SRO does not have a legally sufficient basis for conducting such a search.
2.04 Law Enforcement Agency shall be responsible for providing SRO with the necessary law enforcement related equipment.
2.05 Law Enforcement Agency shall be responsible for ensuring that the SRO receives specialized police training, while the District is responsible for providing school-related training to the SRO.
3. Duties of SRO: The SRO duties include all Peace Officer duties of the Law Enforcement Agency and the following additional duties:
3.01 The SRO shall provide law enforcement and school security services to School District consistent with training and Law Enforcement Agency policy to help promote the safety and welfare of the students and employees as follows:
3.01.01. The SRO shall help to protect the lives and property of students, employees and the School District on or adjacent to School District property.
3.01.02. The SRO should not be involved in school discipline processes for typical adolescent behaviors occurring within the school unless school safety is at risk or reporting is required by law.
3.02 SRO involvement with students with disabilities shall be in accordance with the Americans with Disabilities Act.
3.03 The SRO shall be made aware of the school’s policies on crisis intervention and shall assist or intervene only when appropriate.
3.04 The SRO will become familiar with other resources and agencies in the community that can be used as resources for District students.
3.05 SRO shall follow these conditions for interviewing students suspected of criminal activity at school:
3.05.01. When questioning a student at school about subjects that may result in criminal prosecution for a crime, it is expected that should be handled by law enforcement and is not an SRO activity. When it is necessary to involve law enforcement and/or the SRO in interviewing a student, notice of such questioning shall be given to the Principal or designee in advance and the interview shall be conducted in accordance with School District policy unless exigent circumstances exist, in which case the notice shall be given to the Principal or designee as soon as reasonably possible.
3.05.02.If the student to be questioned is under the age of 18, the student’s parent or guardian must be notified prior to questioning unless there are exigent circumstances involving health or safety or an allegation of abuse or neglect by a parent.”.
3.05.03. If there are exigent circumstances that prevent prior parental notification, parent shall be notified as soon as reasonably possible.
3.06 Absent exigent circumstances, a principal or designee shall be consulted before the SRO conducts a search on a student’s person, possessions, or locker to allow time to express any concerns about the reasonableness of the search and to notify parents.
3.07 The SRO may conduct a search at school of a student’s person, possessions, or locker without notice to school personnel or parents only when there is probable cause that a crime has been committed. SROs will make a reasonable effort to reduce the stigmatizing event of the search for the student.
3.08 The SRO shall not request that school officials conduct a search of a student’s person, possessions, or locker to evade the probable cause standard required of law enforcement.
3.09 The SRO in his or her official capacity on school grounds, in a school vehicle, or at a school activity or sanctioned event, who issues a summons, ticket, or other notice requiring the appearance of a student in court or at a police station for an offense allegedly committed on school grounds, in a school vehicle, or at a school activity or sanctioned event, shall notify the principal of the school or his or her designee of the issuance of the summons, ticket, or other notice as soon as possible unless the information is determined to be confidential pursuant to law.
3.10 Physical restraints (handcuffs, Tasers, Mace, pepper spray, or other physical and chemical restraints) shall only be 2 used for conduct that poses a serious and immediate threat to an individual or the broader school community and where less intrusive measures of restraint have failed.
3.11 Strip searches of students by SRO or school officials are prohibited.
3.12 It is recognized that every situation cannot be predicted or determined by these guidelines, and SRO’s may rely on Law Enforcement Agency policies, their training and experience in choosing alternate actions that are reasonable and appropriate for the circumstances and to the extent possible are consistent with this agreement.
3.13 If the SRO wears a body-worn camera (BWC), the BWC shall generally be kept inactive while the SRO is performing duties as an SRO, unless otherwise requested by the District. The SRO shall not record any special education setting. If the SRO does record any scenario involving District business, the Law Enforcement Agency shall share and provide a copy of that video recording to District upon the request of the District pursuant to W.S. 16-4-203(d)(xviii).
4. SRO Activities: The SRO becomes a part of the school community and an asset to help create a positive school environment for students and faculty.
4.01 The SRO is a member of the school safety teams. SRO are liaisons to help gather and share information about emergency planning, improving access to safety or security resources, and a partner in developing effective prevention strategies and other related duties determined by the School Board.
4.02 Role as an educator: 4.02.01. Provide in-service training for school staff on emergency preparedness, crisis intervention, crime trends, law enforcement policies and intervention methods.
4.02.02. Educate students through guest lectures about laws, constitutional protections, conflict resolution, information on youth-relevant crimes such as dating violence, and to teach crime prevention using evidence-based course curriculum.
4.03 Role as a participant of Restorative Justice processes: 4.03.01.Participate in restorative justice processes that occur within the school setting if appropriate, pursuant to school policy.
4.04 Role as an informal mentor: 4.04.01.Create a visible and positive presence in the school community to promote respect, trust for law enforcement and a positive relationship between students, parents and the District.
4.04.02. In partnership with a formal counselor or other school staff designated by the school, SRO’s can provide referral information for additional resources relating to criminal justice and prevention of youth involvement in the juvenile justice system.
5. Responsibilities of School District: The School District shall be responsible for the following:
5.01 Provide SRO with the authority to access School District premises for the purpose of performing the law enforcement duties described herein and provide SRO with a private workspace (when possible) that allows for storage of confidential information.
5.02 Inform the SRO of the school’s crisis response and de-escalation techniques.
5.03 Administer school discipline processes for typical adolescent behaviors occurring within the school without involving or referring the matter to an SRO unless school safety is at risk or reporting is required by law.
5.04 Requesting SRO involvement in school-based incidents should be limited to situations when it is:
5.04.01. Necessary to protect the physical safety of students and staff from imminent harm; or 3 5.04.02.Fits the criteria of behaviors listed in paragraph 6.01, which the parties have agreed will be referred to law enforcement.
5.04.03. Involves criminal behavior of persons other than students.
5.05 Ensure that the decision to involve the SRO or law enforcement in any school-based incident is made by a principal or designee, absent exigent circumstances.
5.06 Cooperate with law enforcement-initiated investigations and actions without hindering or interfering with the Police Department’s or the assigned SRO’s official duties consistent with the District’s obligations under existing laws and District policies to investigate and handle school disciplinary matters.
5.07 Immediately notify the SRO or officers responding to a school-based incident if a referred student has a disability that requires special treatment or accommodations as allowed by law.
5.08 Provide ongoing feedback to the Police Department designee for evaluation purposes.
6.Law Enforcement Referrals:
6.00.01. The parties agree that school code of conduct violations will be handled through school policies and procedure and will not be referred to law enforcement for formal criminal justice action.
6.00.02.The parties agree that behaviors that are related to a student’s disability will be handled through school policies and procedure and not referred to law enforcement.
6.00.03. Law Enforcement referral will always be made for the following incidents:
6.00.03.(a). Fights involving serious bodily harm that requires medical treatment for any of the participants.
6.00.03.(b). Other serious or violent offenses, such as robbery, arson, or sexual assault.
6.00.03.(c). Use or possession of dangerous weapons, such as guns. Other items which could be used weapons shall only result in police referral if school staff believes there was a clear intention to use the item as a weapon.
6.00.03.(d). The sale, possession, or use of illegal drugs or alcohol.
7. Confidentiality and Information Sharing/Disclosure of Student Education Records: The parties agree to the following procedures to ensure that information disclosure and sharing between parties to the agreement comply with all legal requirements.
7.01 School District disclosure of confidential educational records:
7.01.01. The parties agree that any disclosure of student education records that is made by the School District to the Law Enforcement Agency or its employees or agents of any parties, shall be made only (1) to appropriate parties in connection with a health or safety emergency when knowledge of the information disclosed is necessary to protect the health and safety of an individual and (2) as the law may otherwise permit. Reasonable steps will be taken to prevent further dissemination to an unauthorized third party of information exchanged hereunder.
7.01.02. The parties also agree that, if the School District makes any disclosure of a student’s educational records pursuant to this agreement, the person requesting the records will sign an Acknowledgement for Release and/or Information from Education Records form provided by the School District which states that the records will not be disclosed to any other person or party, except as permitted by law and as necessary to carry out the purposes of this Agreement. A Permission for Release and/or Information from Records form provided by the School District shall be developed by the parties. 4 7.01.03. The parties also agree that they will comply with all applicable laws, including privacy and criminal history laws.
8. Evaluation:
8.01 In the event that the School District should be dissatisfied with the performance of the SRO assigned to the School District by the Law Enforcement Agency, the SRO’s immediate supervisor and the Human Resources Director shall meet to try to resolve the problem. Should further discussion be needed, the Superintendent and Police Chief shall meet to discuss resolution.
8.02 The District and the Law Enforcement Agency agree to meet annually to evaluate the performance of the school resource officer and discuss continuance of the MOU.
9.General Provisions:
9.01 Amendments. Either party may request changes to this Agreement. Any changes, modifications, revisions, or amendments to this MOU which are mutually agreed upon by and between the parties shall be incorporated by written instrument and effective when executed by all parties to this MOU.
9.02 Applicable Law. The construction, interpretation, and enforcement of this MOU shall be governed by the State of Wyoming. The courts of the State of Wyoming shall have jurisdiction over any action arising out of this MOU and over the parties and the venue shall be the Eighth Judicial District, Converse County, Wyoming.
9.03 Entirety of Agreement. This MOU represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and agreements, whether written or oral.
9.04 Liability. Any assigned Douglas police officer acting under this MOU shall be deemed to be acting within the scope of his or her duties for purposes of the Wyoming Governmental Claims Act and the local government liability self-insurance program, Wyo. Stat. § 1-42-101 through § 1-42-207. All privileges and immunities from liability and all benefits which normally apply to assigned Douglas police officers while in the performance of their duties in their own jurisdiction shall also apply to them when acting pursuant to this MOU.
9.05 Termination. Either party may terminate upon thirty (30) day written notice may terminate this MOU, without cause, which notice shall be delivered by hand or by certified mail to the addresses listed above.
9.06 Indemnification. Each party to this MOU shall assume the risk of liability arising from its own conduct. Neither Party agrees to insure, defend, or indemnify the other.
9.07 Severability. Should any portion of this Agreement be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect and either party may renegotiate the terms affected by the terms affected by the severance.
9.08 Governmental Immunity. The parties do not waive any right or rights they may have pursuant to the Wyoming Governmental Claims Act, Wyoming Statutes Section 1-39-101 et seq., and the District and the City specifically reserve the right to assert any and all rights, immunities, and defenses they may have pursuant to the Wyoming Governmental Claims Act.
9.09 Third Party Beneficiary Rights. The parties do not intend to create in any other individual or entity the status of a third-party beneficiary and this MOU shall not be construed so as to create that status. The rights, duties, and obligations contained in this MOU shall operate only between the parties to this MOU and inure solely to the benefit of the parties of this MOU. The provisions of this MOU are intended only to assist the parties in determining and performing their obligations under this MOU. The parties to the MOU intend and expressly agree that only parties’ signatory to this Agreement shall have any legal or equitable right to seek to enforce this 5 MOU, to seek any remedy arising out of a party’s performance or failure to perform any term or condition of this MOU, or to bring any action for the breach of this MOU.
This agreement shall become effective on the date last executed by the parties and shall remain in full force and effect until such time as the agreement is modified by the consent of the parties. The agreement may be modified at any time by amendment to the agreement.
In witness whereof, the parties hereto, intending to cooperate with one another, have set their signatures to this document on this day.
CITY OF DOUGLAS, WYOMING
______Mayor Date Police Chief
______City Clerk
CONVERSE COUNTY SCHOOL DISTRICT #1
______Superintendent Date
6 Memo
To: Jonathan Teichert, City Administrator
From: John Harbarger, Public Works Director
Date: October 10, 2019
Re: Bid Opening for a New Specified Generator for the Chalk Buttes Booster Station
On October 10, 2019 at 2:00 PM, bids were opened by the City Administrator for a generator to be used at the Chalk Buttes booster station; one bid was received as follows:
H&H Electric: 150 KW Generator, total bid: $52,894.00
The bid met the bidding requirements. I recommend we accept the bid from H&H Electric for a new 150 KW Generator for the Total Purchase Price of $52,894.00.
The total amount available for this purchase is $85,000. Additional Service Agreement #1 REVISED
This AMENDMENT dated October 9, 2019 (Insert this Amendment's effective date) is made to the AGREEMENT dated October 10, 2018 (Insert the date of the Agreement between the Owner and the Architect)
BETWEEN the Owner:
City of Douglas 101 N. Fourth Street P.O. Box 1030 Douglas, WY 82633 and the Architect:
Amundsen Associates, LLC 212 E. 2nd St. Casper, WY 82601 for the following Project:
Douglas City Hall Renovation 101 N. Fourth Street P.O. Box 1030 Douglas, WY 82633
The Owner and the Architect agree that the terms and conditions governing the Architect's services and responsibilities under the Agreement referred to above shall be amended to include the additional services specified in this Amendment as an addition to the Architect's Basic Services under that Agreement.
Scope: Amundsen Associates shall provide Rough Order of Magnitude (R.O.M.) pricing for new construction project estimates for three sites. The sites and considerations are as follows:
Site A – Existing City Hall – Scale back major renovation to focus on fire, life safety, necessary major repairs, and related items. Site B – Old Town Hall Site - Construct new town hall north of existing historic structure. Possibly tie into historic structure for a few program elements if necessary. Provide 15-20 spaces on site. (Include an allowance for general maintenance on the Old Town Hall.)
This process will involve looking at the general building footprints to see if these sites are viable. The floor plans and exteriors of the facilities will not be drawn at this time. Amundsen Associates may choose to draw up a one-line plan to see if a building meeting the necessary program will fit on the site, however this will not be the final design. The focus of this work is to help the Owner with R.O.M. pricing for a new facility and narrow down a potential site.
The Owner shall compensate the Architect FOR AMENDMENT SERVICES. Compensation shall be computed as follows:
Hourly not to exceed - $52,000.
This Amendment shall further modify the Agreement as follows:
Contract Amount - $71,253.09 actual (hourly not to exceed $90,000) Amendment #1 - $52,000 (hourly not to exeed) Revised Contract Amount- $123,253.09
Page 1 of 2
This Amendment entered into as of the day and year first written above.
OWNER ARCHITECT
(Signature) (Signature)
Jonathan Teichert – City Administrator Ronald Shosh, Jr. – Managing Member (Print Name and Title) (Print Name and Title)
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CONVERSE COUNTY TOURISM PROMOTION BOARD Sept. 20, 2019 • 5:00 p.m. • Douglas, Wyo. • Ruthe James Williams Memorial Conference Center
Members Present: Jane Garber (6/2022, County) • Carl Kosters (6/2021, County) • Kim Pexton (6/2020, County).
Members Excused: Jamie Sullivan (6/2021, Douglas) • Channis Tagart (6/2020, At Large) • Zach Martinez (6/2021, Douglas).
Board Vacancies: Vacancy (6/2021, Glenrock). • Vacancy (6/2022, Douglas) • Vacancy (6/2022, Glenrock) Lehner appointment pending
Guests Present: Marc Patceg • Doug & Dee Macdonald • Chuck Engebretsen • Matt & Lisa Adelman representing the Douglas Budget • Kirk Lehner.
August 2019 Meeting Minutes: The minutes were approved as presented.
Financial Report: Checking balance as of Aug. 31, 2019 was $22,811.23. The August 2019 financials were approved as presented. Revenue for August 2019 was $43,234.70.
Ayres Natural Bridge Park 100-year Anniversary: Board members heard a presentation from Park co-manager Dee Macdonald on a one- day event planned for July 18, 2020. Matt & Lisa Adelman proposed plans for a special publication commemorating the anniversary. Tourism Board members opted to continue the discussion surrounding the anniversary and a partnership when they meet in October when a full board is in attendance.
Event Reports: Jane, representing the Wyoming Pioneer Association, reported that 731 individuals come through Pioneer Cabin during the week of the Wyoming State Fair. That number was in addition to the people attending the group’s annual meeting.
Bike Kiosk: Carl visited with the Douglas City Council regarding a potential bike kiosk. City leaders encouraged him to develop a bike safe route through the community and return to present those materials. Carl is working on that effort. Sagebrush Marketing was asked to do additional research on how the bike kiosks work.
Board Members voted to un-encumber the following funds: Madden Media That’s WY • #MaddenMedia • Discretionary Account • $0.01 WY Travel Journal • #WyoTravelJournal2019 • $83.25 Kite Festival • #3.2019-4 • $157.00
Historic Signs: Board members voted to encumber $3,000 in the Discretionary Account for purposes of replacing the Natural Bridge sign near the Interstate at the Natural Bridge exit. Efforts to draft copy will begin with a goal of having the sign installed before spring.
The following invoices were approved for payment: PAYABLE SUBMITTING INVOICE # Grant or Account PURPOSE: ACCOUNT: AMOUNT: CHECK # TO: PARTY: Magnuson & Magnuson & June 9.2019-1 Admin. Associates, Associates, Administrative $551.00 7481 bookkeeping LLC LLC Sagebrush July admin Sagebrush 9.2019-2 Admin. Marketing, contract, Marketing, Administrative $1,200.00 7482 LLC expenses LLC 20% Admin; 20% Sagebrush Marketing Sagebrush Douglas; 20% 9.2019-3 Split Marketing, work, April Marketing, $1,146.79 7483 Glenrock; 20% WSF; LLC 2019 LLC 20% Disc. Sagebrush Sagebrush 25% Douglas; 25% July edition of 9.2019-4 eNews (encumbered) Marketing, Marketing, WSF; 25% Disc.; 25% $300.00 7484 eNewsletter LLC LLC Glenrock Sagebrush Sagebrush Postage for 9.2019-5 Admin. Marketing, Marketing, Administrative $12.27 7485 Activity Guides LLC LLC Converse Douglas Print 9.2019-6 #5.2019-1 County Fair County Fair WSF (encumbered) $796.25 7486 Budget advertising Board #3.2019-2 First Douglas Radio Douglas 9.2019-7 Douglas (encumbered) $105.00 7487 Thursdays Broadcasting advertising Broadcasting City of Born to Rein City of 9.2019-8 #BornToRein Douglas (encumbered) $1,250.00 7488 Douglas partnerships Douglas 1/3 Douglas, 1/3 Casper Star Print Casper Star Glenrock/ 1/3 9.2019-9 #CST_2019 $2,078.00 7489 Tribune advertising Tribune Discretionary (encumbered)
1/3 Douglas, 1/3 Douglas Douglas Glenrock/ 1/3 9.2019-10 #DB Event Ads 2019 Event ads $1,616.00 7490 Budget Budget Discretionary (encumbered) Douglas Table tent Douglas 9.2019-11 #TableTents_FY2019 Douglas (encumbered) $232.00 7491 Budget printing Budget 1/4 Douglas, 1/4 Radio ad 9.2019-12 #Townsquare KTWO-AM K2 Glenrock, 1/4 Disc., 1/4 $1,350.00 7492 series WSF (encumbered) Wyoming Travel 9.2019-13 Admin. Membership WTIC Administrative $200.00 7493 Industry Coalition Glenrock Area Glenrock Area #4.2019-3 Deer Creek Facebook Glenrock 9.2019-14 Chamber of Chamber of $190.00 7494 Days advertising (encumbered) Commerce Commerce #6.2019-1 Wyoming Print Sheepherders Glenrock 9.2019-15 Sheepherders Livestock $200.00 7495 advertising Rendezvous (encumbered) Rendezvous Roundup Platte County Print 1/2 Douglas; 1/2 WSF 9.2019-16 #4.2019-1 Pioneers PCRT $600.00 7496 Record Times advertising (encumbered) Wyoming Print Wyoming 1/2 Douglas; 1/2 WSF 9.2019-17 #4.2019-1 Pioneers Livestock $871.00 7497 advertising Pioneer Assn. (encumbered) Roundup Vertical WSF 307 Signs & 9.2019-18 #WSFParade_2019 Banner for 307 Signs WSF (encumbered) $450.00 7498 More downtown Website 9.2019-19 Admin. IMAP IMAP Administrative $68.00 7499 repairs 1/4 Douglas, 1/4 Miles 9.2019-20 #MilesMedia Custom e-mail Miles Media Glenrock, 1/4 Disc., 1/4 $3,480.00 7500 Partnership WSF (encumbered) Douglas Douglas 9.2019-21 Admin. Public Notice Administrative $28.00 7501 Budget Budget Visitor Center The 9.2019-23 #VisitorCenter_FY2019 The Enterprise Douglas (encumbered) $3,000.00 7502 extended hours Enterprise
$19,724.31
Meeting Schedule: Board members approved the following meeting schedule. Oct. 17 • Glenrock • Reid’s Red Hots (in the Commerce Building in downtown Glenrock) Nov. 21 • Douglas • Library Dec. 19 • Douglas • Ruthe James Williams Memorial Conference Center Douglas Historic Preservation Commission P.O. Box 1030 Douglas, WY 82633 Board Members: Heidi McCullough, Chair; Spencer Pelton, Secretary; Jacey Bauman; Julia Evins; Betsy Flaherty; Maureen Morgan; Terry Rider; Lee Ann Siebken; and Bill Sinnard City of Douglas Liaison: Sherri Mullinnix
June 19, 2019 Meeting The meeting was called to order by Chairman Heidi McCullough at 5:15 p.m. Members Present: Heidi McCullough, Spencer Pelton, Julia Evins, Maureen Morgan, Lee Ann Siebken, Betsy Flaherty, and Bill Sinnard Members Absent: Jacey Bauman and Terry Rider Morgan made a motion and Sinnard seconded to approve the minutes of the May 15, 2019 regular meeting. Chairman McCullough called for the vote and the motion was approved unanimously. Old Business
Oral Histories The Commission received equipment to record oral histories (recorder, headphones, transcribing software, a case for everything, SD cards, and extension cords). McCullough attended an oral history workshop a couple of weeks ago in Gillette given by Barbara Bogart. She reported that people have not had a lot of success with the voice transcription software because it learns individual voices, so new voices don’t get transcribed properly. Jenna at the Pioneer Museum would like to collaborate with the Commission on the oral history project this fall by opening their museum up for use to record. Oral histories will focus on Camp Douglas and its impact on the local area, stories surrounding Sir Barton, and others who have lived in Douglas for 80 or 90 years and have stories to tell. Potential individuals to target for histories include: George Smith, Chuck Bruner, Merlin Fry, Gene Hardy, Dorothy Taylor, Larry Crummer, Mrs. Olds (yard by dump), and Joe Shinmori.
Pioneer Cemetery Well Kenny Simonton was unable to attend the meeting to update the Commission.
Camp Douglas Open House Camp Douglas personnel would like to wait until late summer to hold an open house because their HVAC system is still being installed.
DHPC Minutes – 6.19.19 Page 1 of 2 Sir Barton Activities Siebkin reported that there was at least 70 people at the event in the park and around 150 in the movie.
New Business
Vanishing Treasures will host a workshop entitled “Guiding Principles for Implementing field-based historic preservation” in Jackson at Teton National Park the 5th through 7th of August. The workshop teaches participants how to apply the NRHP to historic properties and costs $250.
It was mentioned that the Buckshot Ranch should be on the National Register because it has at least one building standing built in 1878.
Adjournment: Siebken made a motion to adjourn and Evins seconded. Chairman McCullough adjourned the meeting at 6:00 p.m. The next regular meeting is scheduled for July 17, 2019 at City Hall, at 5:15 p.m.
Respectfully submitted, Spencer Pelton
DHPC Minutes – 6.19.19 Page 2 of 2 Douglas Historic Preservation Commission P.O. Box 1030 Douglas, WY 82633 Board Members: Heidi McCullough, Chair; Spencer Pelton, Secretary; Jacey Bauman; Bill Sinnard; Betsy Flaherty; Maureen Morgan; Terry Rider; Julia Evins; and Lee Ann Siebken City of Douglas Liaison: Sherri Mullinnix
August 21, 2019
The meeting was called to order by Chairman McCullough at 5:15 P.M. Members Present: Siebken, Morgan, Bauman, Flaherty, Rider, Pelton, McCullough, and Sinnard. Members Absent: Evins City Liaison: Sherri Mullinnix Guests: Kenny Simonton and Jenna Thorburn
Minutes – June 19, 2019: Flaherty requested a correction indicating her presence at June meeting, and Martin Fry was changed to Merlin Fry Bauman moved to approve, Morgan seconded, and the motion passed 8-0
Old Business: Oral history: McCullough distributed handouts from her training Jenna Thorburn (Pioneer Museum) wants to collaborate on an oral history month (Commission and Pioneer Museum) Council would like to know where oral histories will be housed. Pioneer Museum would take them for their research center, with understanding that the release specified they’d be accessible. Museum’s existing oral histories are on cassette and need to be transferred to digital medium. Camp Douglas is still waiting on duct work to be completed. Next summer might make sense for a grand opening because it’s the 75th anniversary of the end of the war. Siebken also has oral histories on cassette. Council has charged Commission to get histories from Larry Crummer, George Smith, and Merlin Fry ASAP regarding Sir Barton because Council turned down documentary filmmakers for funding to do it. Siebken would really like to incorporate more women into the oral history project. She also suggests reading family histories to inform background prior to interview. Histories are stored in museums or state archives. Moose Lodge has a great history in their minutes, including from WWII. McCullough, Siebken and Bauman interested in conducting oral histories We discussed nuances of conducting interviews Pioneer Cemetery well: Solar system appears to be best option. Previous system serviced all 45 trees and this one will too Existing well is around 45 feet deep Public works should be the ones to take existing pump off New pump drains out so the pipe won’t freeze. Solar panel last 20-25 years. Cost estimate is a little over 10k. Assumes the purchase of a tank to supply enough pressure to service all drip hoses. Would be less if existing pressure/recharge is great enough to service entire drip hose. Mullinnix suggested checking with conservation district to see if they will foot some of the bill. They provided funds for trees out at cemetery in the first place.
New Business: Downtown Historic District Review Panel Flaherty motioned to approve Morgan and Sinnard appointments, Rider seconded, and motion carried 8-0
Cemetery tour (October 6th) -Flaherty wants someone to do Frederick Harvey (1st Converse County attorney) -Mullinnix printed off interesting obituaries while compiling them for the cemetery kiosk and we could draw from them. -Flaherty also suggested several families depicting their ancestors, including Frank Harvey, Charlie Irwin, Benjamin Middleton, and Earl Scott. -McCullough suggested a couple people from the Coal Creek train wreck (Edward Hines) -McCullough, Morgan, Evins, and Flaherty will meet to decide characters for cemetery tour
Morgan made a motion to adjourn at 6: 55 P.M., Siebken seconded, and motion carried 8- 0. . Action Items: Contact documentary filmmakers Jodi Lamp and Melody Dobson with American Doorstop Project (McCullough) Contact Larry Crummer and George Smith for schedule (Sinnard) Douglas Historic Preservation Commission P.O. Box 1030 Douglas, WY 82633 Board Members: Heidi McCullough, Chair; Spencer Pelton, Secretary; Jacey Bauman; Bill Sinnard; Betsy Flaherty; Maureen Morgan; Terry Rider; Julia Evins; and Lee Ann Siebken City of Douglas Liaison: Sherri Mullinnix
September 18, 2019
The meeting was called to order by Chairman McCullough at 5:15 P.M. Members Present: Siebken, Morgan, Bauman, Rider, McCullough, and Evins. Members Absent: Sinnard, Pelton, and Flaherty City Liaison: Sherri Mullinnix
Minutes – August 21, 2019: Rider moved to approve, Evins seconded, and the motion passed 6-0.
Old Business: Oral history: McCullough reported that the American Doorstop Project has committed to doing video interviews with Larry Crummer and George Smith on location regarding the burial of Sir Barton’s remains in Washington Park. Copies of the interviews will be shared with the Preservation Commission.
Pioneer Cemetery Well: Mullinnix explained there had been some miscommunication regarding the ability to water the trees at the Pioneer Cemetery. Water has been supplied from the neighboring property owner’s well until the pump was damaged two years ago. Since that time the trees have survived without benefit of supplemental water. Prior to moving forward with the project, the well will need to be registered and tested for flow, depth, and casing size. The City has expressed support for continuing to investigate the ability to convert the well to solar so that the trees will have adequate water in dry years, and the ability to plant future trees will be facilitated. Park Supervisor, Brandon Frye, and Kenny Simonton will continue the discussion moving forward.
Cemetery tour (October 6th) McCullough announced the tour would take place on October 6th at 5:00 P.M. The characters to be portrayed are: Minnie Owens, Frederick Harvey, Lester Faulkner, Anna Johnson, Uree Horr, and possibly Charlie Irwin. Members are asked to contribute cookies or snacks for refreshments following the tour.
DHPC Meeting – September 18, 2019 Page 1 of 2 New Business: SHPO Mullinnix shared that Heather Rockwell has been appointed as the new Deputy State Historic Preservation Officer, who will also be assisting with the CLG program. She has expressed a desire to visit the Preservation Commission in the coming months. Additionally, she wished to inform the commission that the 2020 CLG grant application was now available online.
CLG Grant Application Mullinnix reviewed the Commission’s previously stated desire to pursue a CLG grant for the purpose of surveying a potential National Register District in the residential area south of Center Street and asked for confirmation if that was a final decision. Morgan made a motion to pursue a grant for that purpose, which was seconded by Bauman. McCullough called for the vote and the motion passed 6-0. Plans were tentatively made to request Council’s permission to pursue the grant and supply matching funds on October 14th.
There being no further business, McCullough called for a motion to adjourn which was made by Rider and Seconded by Siebken, and the meeting was adjourned at 5:45.P.M
Respectfully submitted. Sherri Mullinnix Staff Liaison, Douglas Historic Preservation Commission
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DHPC Meeting – September 18, 2019 Page 2 of 2