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Supplement to the Revised Department of the Army Decimal

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Supplement to the Revised Department of the Army Decimal l 1i INTRODUCTION 10 This supplement to the Department of the Army Decimal File System is published for use in operation of the permanent subjective files of The Adjutant General's Office. 2, Explanation of the terms "Legend" and "Project", and the symbols "c-o" and "x": ao "Legend" indicates the title of the subdivision used in alphabetically subdividing the classification numbers, as outlined in paragraphs 13 and 14, Department of the Army Decimal File System (Revised Edition). "Legends', (i.e. alpha­ betical subdivisions) are used to extend the decimal classifi­ cation to enhance its adaptability in meeting expansion needs of all activities. be "Project" indicates that the item is a special activity for which a complete file is provided. In this case any file number, together with the correct designation of the activity may be used. Each "Project" is a complete decimal file in itself. ca The symbol, "c-o" indicates an alphabetical subdivision of the file number,. and is referred to as a "cut-off". The file number, and the legend as given in the supplement may be used0 d. The symbol, .x",used in the index to the supplement, indicates that a cut-off is authorized. Refer to the supplement for complete information before using. 3. The following points are important if proper use is to be made of the material here presented: ao Be certain ,.as taAtr"xcu,,sr-o. .o •,o on­ tained in the Department of the Army Decimal File System Man­ ual before reference is made to the supplement 0 In making use of the supplement be sure that the legends used are authentic, i oea, exactly as listed0 Never use a legend except to file a paper in a listed cut-off or project. Never use a cut-off unless pr_ovision has been made for that cut-off, either in the basic file manual, or in the supplement0 If necessity arises for a new cut-off, consult your supervisor who will arrange for the new item to be placed in the supplement. b. The index found herein is designed as an aid o Certain transpositions have been made in the lege'-d used in order that the index may be complete. DO NOT USE THE LEGENDS FOUND IN THE INDEX. ALWAYS REFER TO THE SUPPLEMENTO -A­ GUIDE TO THE 095, AND OTHER NAMEFILES REFER­ WRITTEN ENCES. , FILED ..) B. & A. Army & Navy Store, c d B (&) A. Army (&) Navy Store oi B0 Go Corporation, . B. Go Corporation, B. & G. Tool Co., cdi Bo (&)G. Tool Company, B. Grill, (A cafeteria) bo B. Grill, Brown's, Inc., adi Brown('s), Incorporated, S. A. Brown, ab Brown, S. A,. S. Adam Brown, ab Brown, S. Adam, Sam A. Brown, ab Brown, Sam A., 27 Sam Ao Brown, Jr., bh Brown, Sam A., Jr., Sam A. Brown, Jr., & Co., d hi Brown, Sam A., Jr., (&) Company, Brown's Service Station, djdi Brown('s) Service Station, Adam Browne, a Browne, Adam,, A. No Brown-Eddins Co., be . Brown-Eddins, A. N., Company, The Brown-Eddins Co., di j Brown-Eddins Company, (The) D. F. Browns, af Browns, D. F., Eugene Van Winkle, ag.. Van Winkle, Eugene, a. A surname governs in filing. Note: Brown, Browne. A sur­ name, with initials or given names, is completed, in sequence, before the next name. e.g. Brown, A. - Brown, F. - Brown, Z. - Browne, etc., Browns, b. Initials take precedence over a name beginning with that letter. Names and initials precede Jr., Company, etc. (See: h and i) co Where a firm name contains letters with no apparent meaning, file the firm name as written. d. Ignore aposthrophe s ('s); ampersand (&); the words "an" "and", "the", etc., in filing. e6 Compound names are filed as simple names. Ignore the hyphen. Compound names are sometimes indexed as simple names, e.g. James Easby-Smith is filed: Easby-Smith,F Jaes It may be indexed:: Smith, James Easby,. and the index sheet so filedo f. A final :"s", an integral part of a name, is used. Note: Brown's, (aposthrophe s not used); Browns, (final s is used) (See: a and d) g. Prefixes, whether capitalized or not, as "de", fDet% "van" "Van", etc., are filed as an integral part of the name. 4 ho Jr., III, IV, etc., are treated as a last initial in filing proper names; following the true name or initial; but preceding Company, etc., when occurring in a personal firm name, i. Company, Corporation, Incorporated, are used in filing. The complete word being used as a final item. (See: o and h) j. A business firm, using a proper name with no initials or given name, files as written. (See: c) Note.d with reference to aposthrophe s ('s). THIS REVISED SUPPLEMENT TO THE DEPARTMENT OF THE ARMY FILE ) MANUAL IS EFFECTIVE ON PUBLICATION. (THERE HAVE BEEN IN USE SUPPLEMENTS SINCE THE USE OF THE PRESENT FILE MANUAL-7&AS INSTI­ TUTED - 15 MAY 19430.) THIS SUPPLEMENT CONTAINS ALL INFORMATION GIVEN IN PRECEDING SUPPLEMENTS. 000.1 Politics Communistic propaganda, o-o Propaganda,. c-o (Include Communist party). (Other than communist) Confiscations, .c-o 0003. Religion Churches, sects, by denominational name, c-o 000.4 Historical, Battle cries, messages, nicknames, slogans, etc., Alphabetically, o-o Naming of wars, 6-o 000.6 Civil penal institutions (For military, See: 252) Any named institution of this group, Project. (Show location, i.e. City, State, in parenthesis) 000.76 Magazines, newspapers 'Magazines, by name, c-o Press syndicates, by name, c-o Newspapers, Name of City, State, name of paper in parenthesis. e.g. New York, N.Y. (Tribune) 000.8 Educational institutions, .eivil. Scholarships, (For military schools, see: 350) Accredited schools, for Graduates, 0-o admission to U. S. Mil­ itary Academy, Legend: Issue of equip­ Aco.MoA. C-o ment, c-o Cadets, (miscel) o-o Laws & legislation, c-o Courses of instruction, c-o Military Training, o-o (Curricula for civil or military students) ).. 60008 1dutional instituions - continued (') City public, and public high schools, Legend: Name of City, StateS, Projects (Add name of school in parenthesis: when. known) G1olleges, by name Legend: Name of:Colleges, State, Projects Commercial., parochial, preparatory, sectarian, and other private schools, Legend: Name of School, State, Projects County public, and public high schools, Legend: Name of County, State. Projects (Add.name of school in parenthesis when known) Private schools, all types, S-.ees .Commercial, above, Universities, any type, Legend, Name of University, State, Projects 000.91 Natural or physical sciences Atomic energy, c-o fEntomology, 0-o 001 Celebrations, jubilees, meetings, regattas, reunions, speakers for conventions, etc*, Reunions, c-o Speakers, c-o 3002 S ldiers'*g h9es, and admissinr thereto,. U.S, Soldiers' Home, Washington, D. C., Project 003 Currency, bank notes, legal tender, .(No out-off) 004 Commercial enterprises, products, ..plants, 'J Procurement districts, c-o 004.03 Manpower, (No cut-off) 004.04 Industrial demobilization, reconversion (No out-off) 004.2 Banks and banking Banks file under city where located. Legend: Name of City, State, (Name of Bank in parenthesis) e.g. 004.2 Washington, D*C. (Munsey Trust Co.) 005 Gratuity and charity Rewards, o.-o Souvenirs, 0-o 008 Policies and precedents Policies and Precedents, by name . c0-6 (Use a suitable legend: as, name or title of policy) 009 New or unusual subjects New or unusual subjects, by name or title, o-o Use a. suitable legend: Examples follow: Crown Jewelsq c-o Mascots, c-o (May be persons0 Estates, 0-o animals or things.) 014.12 For indexing civil officers or officials use 014.12, followed by the city or state concerned. Follow the above instruction rather than indexing the name of the individual officer or official. 014.3 Civil life and process .Persons, by name, c-o (For Congressional cases, only) 014.35 Voting, Poll, (or straw votes)" oo 016 Decisions and opinions, General Accounting Office, c-o Joint Chiefs of Staff, .c-0o Secretary of National Defense, ce-o 019.11 Government insurance, National Service Life Insurance, co-o •-3. 00 Department'Ay, of the Administration and funcions Adj utant Gener.a Office c-o Adminstrave, Servics,c0 Armored Force, C ief of, c-..c Army Air For.e, oPo (Also see: Project) (Obsolete) Army-Air Force Postal Service, c-o . Army Courier Service, See g Security Courier Service Army Department Bureaus, o-o (Block cross references) (Includes: Staff Divisions and Technical Services) Army Department Food Administrator, o-o Army Exchange Service; See: Special Services Army Field Forces, c-o (Also see: Project) Army Ground Forces, c-o (Also see:@ Project) (Obsolete) Army Pictorial Service, c-a (o80) Army Postal Service, e-o (Obsolete) See: Army-Air Force etc. Army Service Forces, c-o (Obsolete) (Also see: -Project) Assistant Secretary of the Army, The, ce­ (Also see: Office, Assistant Secretary of the Army) Assistant Secretary of war for Air, o-o (Obsolete) Block Communications to Depto of the Army Bureaus, Staff Division, and Technical Services; Seeb: Army' Department Bureaus, gavalry, Chief of, c-o Central Intelligence Group, o-o (OSA) Chaplains, Chief of. c0o Chemical Copp, Chief of, c-a Chief of Staff of' the Army, c-0 (Includes Secretary, General Staff. Write "Secretary General Staff" in parenthesis, following: 020 Ch. of Staff) - 4 ­ 020 Dept of•t•he Amy,? administration. &'IIctibns - continued Civilian Personnel Division9 0-0o osA) Civilian Retirement Accounts Branch, 0-0 (AGO) Coast Artillery, Chief of, -• -omie*Odations, AGO, c.-o Commenda tions, ASF co (s olet e) C.om•endations, Seoretary of the Army, co-0 ,oordinator of Libraries, .o-o.
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