PROVO CITY SCHOOL DISTRICT 280 West 940 North Provo, UT 84604 (801) 374-4800 www.provo.edu H SC OOL ITY D C IS O T R V KNOWLEDGE I O IS C POWER R T P 1 8 9 8 Annual Budget 2011-12 Provo City School District 280 West 940 North Provo, UT 84604 This book is optimized for onscreen viewing. For best results, choose “two page display” in your pdf reader. II Provo City School District H SC OOL ITY D C IS O T R V KNOWLEDGE I O IS C POWER 280 West 940 North R T P Provo, UT 84604 1 8 9 8 2011-12 Annual Budget For Fiscal Year Ending June 30, 2012 Randall J. Merrill, Ed.D. Superindendent of Schools Kerry J. Smith, CPA/MBA Business Administrator Designed and Written By: Mark Holley, MBA Budget Recognition Association of School Business Officials International (ASBO) The Association of School Business Officials International (ASBO) awarded theMeritorious Budget Award for excellence in the preparation and issuance of a 2010-11 school system annual budget to Provo City School District. The Meritorious Budget Awards Program was designed by ASBO International and school business management professionals to enable school business administration to achieve excellence in budget presentation. The Meritorious Budget Award, sponsored by ING, is only conferred on school systems that have met or exceeded the Meritorious Budget Award Program Criteria. We believe our current FY 2011-12 budget also complies with ASBO’s Meritorious Budget Award standards, and we will be submitting the budget in an effort to win the award again. Government Finance Officers Association (GFOA) The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Provo City School District, Utah for its annual budget for the fiscal year beginning July I, 2010, and ending June 30, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Note Regarding this Book This book has been designed to act as a resource for the public, students, parents, and employees. It is divided into four sections: Introductory, Organizational, Financial, and Informational. The budget year represented is Fiscal Year 2011-12, although the year might be represented as FY 2012, FY12, or 2011-12, depending on the context of the information being presented and space constraints These variations of the fiscal year or school year are used interchangeably. The District name may be listed throughout the book as Provo City School District, Provo School District, or in some cases Provo (when compared to other districts), depending on context and space requirements. These names are also used interchangeably. For best results, choose “two-page display” in your pdf viewer. IV V VI High Scores, Low Taxes Tight budgets shouldn’t lead to low achievement. Provo City School District Two Top 10 schools. Three Top 20 schools. Lowest taxes in Utah County. Outdoor Marketing Campaign, Summer 2011 Home to 20% of Utah’s Top Schools Provo City School District Winning Awards. Innovating Daily. Since 1898. Based on KSL®, Deseret News® and Deseret Digital Media® 2011 Top 10 Rankings Outdoor Marketing Campaign, Summer 2011 VII VIII 8 “Education is the key to unlock the golden door of freedom.” -George Washington Carver IX INTRODUCTORY SECTION 1 Executive Summary 2 Budget Message 5 ORGANIZATIONAL SECTION 21 District Enrollment 19 Statewide Enrollment 19 The District Entity 22 Significant Laws Affecting this Budget 23 Financial and Budget Administration Policies 25 Budget Development and Review Process 27 Budget Administration and 28 Management Process 28 Balanced Budget: Definition 28 Budget Approval and Adjustment Process 29 Method of Classifying 30 Revenues & Expenditures 30 Basis of Budgeting 30 Revenue Projection Methodology 30 Impact of Planning Processes on the Budget 31 Budget Development and Review Process: Budget Timeline 32 Budget Process: Stakeholder Involvement 33 Long-range 20/20 Plan: Seven Guiding Principles 34 Long-range 20/20 Plan: Imperatives 35 District-wide Goals: FY 2012 36 FY 2012 Goals by Department: 38 Mission Statement 44 Connecting the Short and Long Terms 44 Innovation: eSchool 45 Voter Precincts 46 Provo City: Provo School District Elementary School Boundaries 47 District Departments 48 Organizational Chart 50 Staffing Levels by Function 51 District Funds: Description 52 Relationship Between Funds and District Departments 53 Expenditure Functions: An Explanation 54 X FINANCIAL SECTION Major Revenue Sources 58 Revenue Projection Assumptions 59 Major Revenue Sources: State of Utah 60 Major Revenue Sources: Local 64 Major Revenue Sources: Federal 66 Financial Schedules and Charts 69 Expenditure Comparison by Function: All Funds 70 FY 2012 Budget Summary: Revenues by Source and Expenditures 71 Expenditures: Fund and Object 72 Summary of Budgets by Fund: All Funds 73 Summary of Budgets: General Fund 74 Summary of Budgets: Capital Projects Fund 75 Summary of Budgets: Debt Service Fund 76 Summary of Budgets: Student Activity Fund 77 Summary of Budgets: Non K-12 Fund 78 Summary of Budgets: Building Reserve Fund 79 Summary of Budgets: Food Service Fund 80 Fund Balance Information 81 Major Revenues and Expenditures by Fund 83 Revenues and Expenditure Budgets by Source: General Fund 84 Major Revenue Sources: General Fund 85 Major Expenditures: General Fund 87 Revenues and Expenditure Budgets by Source: Capital Projects Fund 92 Major Revenue Sources: Capital Projects Fund 93 Major Expenditures: Capital Projects Fund 94 Major Revenues and Expenditures: Debt Service Fund 95 Major Revenues and Expenditures by Fund 96 Major Revenues and Expenditures: Student Activity Fund 97 Major Revenues: Non K-12 Fund 98 Major Expenditures: Non K-12 Fund 99 Other Financing Sources (Uses): Building Reserve Fund 100 Major Revenues: Food Service Fund 101 Major Expenditures: Food Service Fund 102 Capital Projects and Debt Service 103 Capital Expenditures: Definition 104 Significant Capital Expenditures: Non-routine 104 Other Significant Capital Expenditures: Non-routine 105 Capital Improvement Plan 106 Debt Obligations 110 General Obligation Debt: Actual to Limit 112 XI INFORMATIONAL SECTION 115 Demographic and Economic Profile 116 Provo: Past and Present 117 Utah Economic Environment 119 Historical Populations: Utah County and Provo City 121 Birth Rates: Utah County - Utah - U.S. 122 Provo: Information and Attractions 123 Largest Employers: Provo, Largest Taxpayers in Utah County 124 Employment Statistics: Utah County 125 Unemployment Rate History: Utah County 125 Property Tax Information: Provo City 126 Basis of Budget Forecast: Revenues 133 Basis of Budget Forecast: Expenditures 134 Budget Forecasts: 135 Debt: General Obligation Bonds 142 Statistics and Performance Measures 143 Personnel Resource Allocation: Full-time Equivalents 144 Enrollment 145 District Facilities 149 Per Pupil Expenditures 154 Median Class Sizes: State of Utah 155 Student Demographics 156 Student Enrollment: Utah County Comparison 157 Demographics: District School Lunch Participation 158 School Lunch Participation: Trends 158 Program Costs and Data: Food Services 159 Child Nutrition: Meal Prices 159 Transportation: Costs and Statistics 160 Compensation: Median Pay Comparison 161 Health Insurance: Cost and Statistics 162 Student Performance: UPASS 163 Student Performance: Annual Yearly Progress (AYP) 164 Student Performance: Iowa Test of Basic Skills 165 Glossary 171 XII XIII Introductory Section Introductory Section “Any discussion about quality neighborhoods in Provo starts with the quality of the Provo School District. The teachers and administration are incredibly dedicated, and as a result it’s clear that not only is Provo a great place to live but it’s the best place for our children to be educated.” -John Curtis Mayor, Provo City H SC OOL ITY D C IS O T R V KNOWLEDGE I O IS C POWER R T P 1 8 9 8 IntroductorySection 1 PROVO CITY SCHOOL DISTRICT FY 2011-12 Introductory Section SCHOOL ITY D C IS O T V R KNOWLEDGE I O IS C R POWER T P Introductory Section 1 8 9 8 EXECUTIVE SUMMARY Introductory Section Introductory Section Introductory Section Provo City School District Board of Education and Officers Top (left to right): Randy Merrill, Richard Sheffield, Darryl Alder, Kerry Smith, Steven Staple Bottom (left to right): Shannon Poulsen, Mary Ann Christiansen, Kristine Manwaring, Michelle Kaufusi 3 Introductory Section Provo City School District: Elected and Appointed Officials 2011-12 Introductory Section Introductory Section Board of Education District Administration Elementary School Administration Steven Staples Randall J. Merrill, Ed.D. Precinct 1 Superintendent Amelia Earhart Jason Cox Present Term: 2011 - 2015 Initial Appointment: 2003 Canyon Crest Patricia Anderson Initial Appointment: 2011 Edgemont Dennis Pratt Kerry J. Smith, C.P.A., M.B.A. Franklin Marlin Palmer Business Administrator Lakeview Drew Daniels Michelle Kaufusi Initial Appointment: 2003 Provo Peaks Alex Judd Precinct 2 Provost Dr. Steve Oliverson Present Term: 2011 - 2015 Ray Morgan Rock Canyon Dean Nielsen Initial Appointment: 2011 Asst. Superintendent Spring Creek Missy Hamilton Curriculum Sunset View Clint Smith Timpanogos Diane Bridge Richard Sheffield