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Motion of Actions by the 48Th Board of Directors of the Association of Christian Librarians, June 12, 2003 - November 1, 2003

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Motion of Actions by the 48Th Board of Directors of the Association of Christian Librarians, June 12, 2003 - November 1, 2003 Volume 47 | Issue 1 Article 7 2004 Motion of Actions By The 48th Board of Directors of the Association of Christian Librarians, June 12, 2003 - November 1, 2003 The Christian Librarian is the official publication of the Association of Christian Librarians (ACL). To learn more about ACL and its products and services please visit http://www.acl.org/ Follow this and additional works at: http://digitalcommons.georgefox.edu/tcl Part of the Library and Information Science Commons Recommended Citation (2004) "Motion of Actions By The 48th Board of Directors of the Association of Christian Librarians, June 12, 2003 - November 1, 2003," The Christian Librarian: Vol. 47 : Iss. 1 , Article 7. Available at: http://digitalcommons.georgefox.edu/tcl/vol47/iss1/7 This Article is brought to you for free and open access by Digital Commons @ George Fox University. It has been accepted for inclusion in The Christian Librarian by an authorized editor of Digital Commons @ George Fox University. For more information, please contact [email protected]. The following motions are a record standards apply to all officers, survey would be comprised of a core of of the actions taken by the 48'h Board of employees, volunteer coordinators association-wide questions that relate Directors of the Association of Chris­ and Board appointees. to the service standards but also tian Librarians from June 12, 2003- ·Any requests and/or inquiries include a number of questions related November 1, 2003. Some business was (by email, phone, etc.) will be to a specific team/function on a rotating conducted via email; other business responded to within 2 business basis. Rotation would be Member was conducted at the midyear meeting days. Services (2004), CILA, CPI, TCL, of the Board of Directors in Cedarville, ·Requests for membership will Board of Directors. It was suggested OH, Oct. 30-Nov. 1, 2003. receive priority and the member will that an open-ended question be be added to the listserv within 14 included as well. The Member Services ORGANIZATIONAL& days. component will emphasize services PROCEDURALMATfERS ·All checks will be deposited since January 1, 2004 It was moved, seconded and within 2 business days. unanimously carried that the following -The website will contain current FINANCIAL MATTERS minutes of the Board of Directors of the and accurate information and be It was moved, seconded and Association of Christian Librarians be updated within 3 days of receipt of unanimously carried that a Task Force approved as distributed. updates by the ACL office. be appointed to develop a proposed 47'h Board of Directors: ·All publications will be alternative to the awarding of hono­ ·June 13,2002 meeting, received at the ACL office ready for raria. The Task Force, to be comprised ·June-Oct. 2002 electronic commu­ distribution in accordance with the of Steve Baker (Chair), Linda Poston, nications, timetable for publication as stipu­ Kathy Boyens and Tom Scott will ·Oct. 31 -Nov. 2, 2002 mid-year lated in the annual operating plan. review existing honoraria awards, meeting, ·Systems will be developed and define criteria to be eligible for ·Nov. 2002-June 2003 electronic maintained (such as databases) to compensation, develop contractual communications, keep accurate records (current/ language to facilitate the enumeration ·June 6- 11,2003 annual meeting. prospective membership, subscrip­ of duties and expectations in exchange 48th Board of Directors: tions, etc.) and to track activities. for compensation, and propose equi­ ·Jtme 11, 2003 meeting, ·Invoices and receipts for table categories of compensation. The ·June-Oct. 2003 electronic commu­ purchases on behalf of the associa­ report of the Task Force shall be nications tion will be submitted to the submitted to the Board of Directors by Business Manager within 7 days of April 1, 2004. It was moved seconded and purchase or receipt. It was moved, seconded and unanimously carried that the following It was moved, seconded and unanimously carried that in an effort to Service Standards be approved. unanimously carried that the Executive be good stewards of financial and In keeping with the Association's Director and Directors-at-Large Linda human resources, and in light of current emphasis on service in the context Poston and Kathy Boyens prepare a budgetary constraints, the Board of of a caring Christian community the draft version of a membership satisfac­ Directors requests that all teams following service standards are tion survey. Pending Board approval, planning a mid-year meeting seriously adopted to guide the effective the survey would be administered in consider alternative cost-effective achievement of its mission. It is Spring 2004 via email to all ACL options of communication such as understood that the intent of these members using a web-based form. The teleconferencing, etc. 20 The Christian Librarian, 47( 1) 2004 CHRISTIAN PERIODICAL INDEX­ Manager and Treasurer develop a minimum of $100 beginning with the ELECTRONIC procedure for receiving time reports for 2004 conference. It was moved, seconded and all ACL hourly employees on a monthly It was moved, seconded and unanimously carried that the Director of basis beginning with the 2004 fiscal unanimously carried that the conference Operations be empowered to explore year. This policy is to be added to the team set the annual conference fee at a and assemble information on opportuni­ Standing Rules. level that will ensure at least a 10% net ties and platform options to support It was moved, seconded and above all conference expenses begin­ CPI-E that would ensure ACL owner­ unanimously carried that a performance ning with the 2004 annual conference. ship of the database, and would provide evaluation form for hourly paid It was moved, seconded and the greatest flexibility in price structure employees as proposed by the Ad Hoc unanimously cmTied that the conference and presentation/retrieval of informa­ Personnel Committee be adopted and planning teams proceed with utilizing tion. By extension, the goal of this utilized to conduct performance evaluations the ACL website to disseminate as exploration would be to move forward ofpart-time staff. Evaluations should be much of the conference information as towards a full-text information product completed by July 31 of each calendar year is feasible ahead of time in lieu of line. A progress report will be pre­ for presentation to the Board of Directors at placement in a conference brochure and sented at the June 2004 meeting of the the mid-year meeting. notebook. This will include all session Board of Directors. It was moved, seconded and and workshop handouts and other To assist the Director of Operations unanimously carried that all completed infonnation that the team deems feasible. in the above mentioned initiative, it was personnel evaluation forms perma­ moved, seconded and unanimously nently reside in the personnel/employee APPOINTMENTS carried that the Director of Operations files retained by the Business Manager It was moved, seconded, carried that: and the Director-at-Large: Christian and Treasurer. This policy will be Sarah George be appointed as CPI Periodical Index assemble the pertinent added to the Standing Rules. Marketing Coordinator for a two-year infonnation for use in research and It was moved, seconded and term, 2003-2005. evaluation such as: number of indexers, unanimously carried thatACL office Dorothy Bowen be reappointed as number of tittles indexed (both current assistants be paid on the 15'h of each CILA Team Coordinator for a one-year and retrospective), contracts in force, month for the previous month's work, term, 2003-2004. duration of time required to index an beginning in 2003. the position of Membership issue, financial data over the past five It was moved, seconded and Handbook Coordinator position be years, completion time line for the unanimously carried that a Personnel terminated, effective July l, 2003. retrospective indexing project, copies Committee be established. The the oversight responsibilities of the of previous advertising initiatives, composition of the committee shall be duplicate exchange program be number of titles included in CPI-E both as follows: President, an additional formalized into the position of DUPEX current (active) and retrospective titles; Board officer, and two Directors-at-Large. Coordinator, effective July 1, 2003. A an indication of which titles indexed in It was moved, seconded and job description for this position will be CPI-E are available in full-text format unanimously carried that the Board of written and then presented for approval from ATLAS, EBSCOHost, etc. Directors appoint Steven Preston at the next Board of Directors meeting. (President), Dale Solberg (Vice­ Ruth McGuire be appointed as THE CHRISTIAN LIBRARIAN President) Linda Poston (Director-at­ DUPEX Coordinator for a two-year It was moved, seconded and Large: CILA) and Kathy Boyens term, 2003-2005. unanimously carried that the subscrip­ (Director-at-Large: TCL) to serve as the Leslie Starasta be appointed as a tion cost of The Christian Librarian for Personnel Committee for a one year member of the CLC Team for a one­ non members be increased to $30 term, 2003-2004. year tenn, 2003-2004: and that Sheila (USA) and $35 (CDN & foreign) per Gaines and Cindy Carlson each be year effective with the 2004 volume year. ACL REPRESENTATION AT AABC appointed as members of the CLC It was moved, seconded and carried Team for two-year terms, 2003-2005. PERSONNEL & OPERATIONS that funds be allocated to underwrite an It was moved, seconded and It is moved, seconded and carried ACL exhibit at the AABC 2004 annual unanimously carried that an ACL that the increase in hours and salary conference. honorary life membership be awarded previously approved by the ACL Board to Frances Arrington, beginning during its June 2003 Board meeting go CONFERENCE January l, 2004. into effect as of July I, 2003. It was moved, seconded, and It was moved, seconded and unanimously carried that the annual Respectfully Submitted, unanimously carried that the Business conference registration fee be set at a Sharon I.
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