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Baseline Survey of Past and Current Road Sector Research Undertakings

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Baseline Survey of Past and Current Road Sector Research Undertakings Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Inception Report: Institutional review and study methodology e.g Aurecon AMEI Limited AFCAP Project Reference Number. UGA2096A January 2017 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) The views in this document are those of the authors and they do not necessarily reflect the views of the Research for Community Access Partnership (ReCAP), or Cardno Emerging Markets (UK) Ltd for whom the document was prepared Cover Photo: Aurecon Quality assurance and review table Version Author(s) Reviewer(s) Date 1 Altus Moolman/ Wynand Steyn/ Nkululeko Leta January 2017 Jane Kamara Les Sampson January 2017 2 Altus Moolman/ Wynand Steyn ReCAP Project Management Unit Cardno Emerging Market (UK) Ltd Oxford House, Oxford Road Thame OX9 2AH United Kingdom Page 2 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Abstract The purpose of this project is to carry out a baseline survey of past and current research that has been undertaken on the roads sector in Uganda, and to establish a databank that enables access to such research. This document presents the Draft Inception Report: Institutional review and study methodology for the study. The study commenced on 22 November 2016. The report documents the methodology; initial feedback from key stakeholders; best practices for establishing an electronic document management system and initial comments on the proposed framework for evaluating historic and current road research. Key words Baseline survey, road sector research, electronic document management system RESEARCH FOR COMMUNITY ACCESS PARTNERSHIP (ReCAP) Safe and sustainable transport for rural communities ReCAP is a research programme, funded by UK Aid, with the aim of promoting safe and sustainable transport for rural communities in Africa and Asia. ReCAP comprises the Africa Community Access Partnership (AfCAP) and the Asia Community Access Partnership (AsCAP). These partnerships support knowledge sharing between participating countries in order to enhance the uptake of low cost, proven solutions for rural access that maximise the use of local resources. The ReCAP programme is managed by Cardno Emerging Markets (UK) Ltd. See www.afcap.org Page 3 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Acronyms, Units and Currencies AfCAP Africa Community Access Programme BCRRA Bearing Capacity for Roads, Rail and Airfields CAR Community Access Roads CEDAT College of Engineering, Design, Art and Technology DFID Department for International Development EDMS Electronic document management system ISAP International Society for Asphalt Pavements ISCP International Society for Concrete Pavements KCCA Kampala Capital City Authority MEAC Ministry of East African Community MELTEC Mt. Elgon Labour Based Training Centre MEMD Ministry of Energy and Mineral Development MoFPED Ministry of Finance, Planning and Economic Development MoLG Ministry of Local Government MoWT Ministry of Works and Transport MWE Ministry of Water and Environment NEMA National Environmental Authority NRSC National Road Safety Council PIARC World Road Association ReCAP Research for Community Access partnership ROI Return on Investment RPF Road Pavements Forum Sabita South African Bitumen Association SANRAL South African National Roads Agency SOC Ltd SARF South African Road Federation SATC Southern African Transportation Conference SEO Search Engine Optimisation TLB Transport Licensing Board TOR Terms of Reference TRB Transportation Research Board UNCST Uganda National Council for Science and Technology UNRA Uganda National Roads Authority URF Uganda Road Fund US United States Page 4 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Contents Abstract 3 Key words 3 Acronyms, Units and Currencies 4 1 Executive summary.........................................................................................................7 2 Background ....................................................................................................................8 2.1 Introduction 8 2.2 Structure of the report 8 3 Project objectives ...........................................................................................................9 4 Methodology ................................................................................................................ 10 4.1 Introduction 10 4.2 Task 1: Institutional review and study methodology 10 4.2.1 Identify and assess key role players 11 4.2.2 Identify best practices 11 4.2.3 Framework for evaluating historic and current road research 11 4.2.4 Workshop 12 4.3 Task 2: Field survey and knowledge databank design proposals 12 4.3.1 Collect, collate and evaluate road research 12 4.3.2 Structure for facilitating and coordinating road research 13 4.3.3 Design a centralized knowledge databank 14 4.3.4 Report 14 4.4 Task 3: Deliver databank and Final Report 14 4.4.1 Implement the databank 15 4.5 Demonstration and Final Report 15 4.6 Timetable of work 15 5 Assessments of key role players .................................................................................... 16 5.1 Brief review of institutional setup in road sector in Uganda 16 5.1.1 Introduction 16 5.1.2 National cross-sectoral Ministries and Institutions 16 5.1.3 The road sub-sector in Uganda 16 5.1.4 Assessment of stakeholders’ interest in road research 18 5.2 Assessment of key stakeholders 20 5.2.1 Ministry of Works and Transport (MoWT) 20 5.2.2 Ministry of Local Government (MoLG) 21 5.2.3 Kampala Capital City Authority (KCCA) 21 5.2.4 Uganda National Roads Authority (UNRA) 22 5.2.5 Uganda National Council for Science and Technology (UNCST) 22 5.2.6 Uganda Road Fund 23 5.2.7 Ndejje University 23 5.2.8 Makerere University 23 5.2.9 Kyambogo University 24 6 Best practices ............................................................................................................... 25 6.1 Introduction 25 6.2 Technology tree model 25 6.3 Research focus areas 27 6.4 Institutional responsibility for research planning 28 6.5 Consolidation, storage and dissemination of research outputs 29 6.5.1 Consolidation and storage 29 6.5.2 Dissemination 30 7 Framework for evaluating historic and current road research ........................................ 32 Annex A: Terms of Reference ............................................................................................... 33 Annex B – Questionnaire ...................................................................................................... 34 Page 5 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Annex C – Minutes of Inception Meeting .............................................................................. 35 Page 6 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) 1 Executive summary The purpose of this project is to carry out a baseline survey of past and current research that has been undertaken on the roads sector in Uganda, and to establish a databank that enables access to such research. The study commenced on 22 November 2016. This document presents the Draft Inception Report: Institutional review and study methodology for the study. The report documents the methodology; initial feedback from key stakeholders; best practices for establishing an electronic document management system and initial comments on the proposed framework for evaluating historic and current road research. This document also presents a questionnaire that was developed to assist in the investigation of the current status and structure of road research in Uganda and of the parties involved, as well as the requirements of stakeholders to assist in the drawing up of specifications for the databank. Page 7 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) 2 Background 2.1 Introduction One of the challenges facing the roads sector in Uganda is the absence of consistent, continuous and coordinated research. Various national institutions and agencies have undertaken research in the road sector, including Makerere University, the Uganda National Roads Authority (UNRA), Mt. Elgon Labour Based Training Centre (MELTEC), the Central Materials Laboratory, and individual researchers. However, there is currently no databank where research is consolidated and indexed, and made available to all stakeholders. The Africa Community Access Programme (AfCAP) is a programme of research and knowledge dissemination funded by the UK government through the Department for International Development (DFID). Cardno Emerging Markets (UK) Ltd has been contracted to do the management of the AFCAP2 (under the Research for Community Access partnership (ReCAP) umbrella). The AfCAP National Steering Committee has placed high priority on knowledge management as a tool to coordinate road research undertakings, and to avoid duplication of research. AfCAP has accepted a request from UNRA
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