Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Draft Final Report Aurecon AMEI Limited AFCAP Project Reference Number. UGA2096A 26 June 2017 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) The views in this document are those of the authors and they do not necessarily reflect the views of the Research for Community Access Partnership (ReCAP), or Cardno Emerging Markets (UK) Ltd for whom the document was prepared Cover Photo: Aurecon Quality assurance and review table Version Author(s) Reviewer(s) Date 1 Wynand JvdM Steyn , Altus Nkululeko Leta , Les 31 May 2017 (submit) Moolman Sampson 19 June 2017 (review) 2 Wynand JvdM Steyn , Altus 26 June 2017 (submit ) Moolman Re CAP Project Management Unit Cardno Emerging Market (UK) Ltd Oxford House, Oxford Road Thame OX9 2AH United Kingdom Page 2 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Abstract The purpose of this project is to carry out a baseline survey of past and current research that has been undertaken on the roads sector in Uganda, and to establish a databank that enables access to such research. The study commenced on 22 November 2016. This document presents the Draft Final Report for the study. This document incorporates survey (questionnaires, field investigations, consultations and research summaries) outcomes, proposals and recommendations. The project entailed an evaluation of reports deemed to contain research from institutions in Uganda who are conducting roads research, as well as some international consultants who have done research for Ugandan institutions. Together with the reports, questionnaires were distributed to stakeholders to provide their perceptions of the state of roads research in Uganda. Selected field visits were conducted to evaluate sites where experiments have been conducted before. Finally, an Electronic Document Management System (EDMS) has been developed to contain the roads research information and be used in future as a repository for such research and a management support system to assist in the planning and coordination of new roads research in Uganda. Key words Baseline survey, road sector research, electronic document management system RESEARCH FOR COMMUNITY ACCESS PARTNERSHIP (ReCAP) Safe and sustainable transport for rural communities ReCAP is a research programme, funded by UK Aid, with the aim of promoting safe and sustainable transport for rural communities in Africa and Asia. ReCAP comprises the Africa Community Access Partnership (AfCAP) and the Asia Community Access Partnership (AsCAP). These partnerships support knowledge sharing between participating countries in order to enhance the uptake of low cost, proven solutions for rural access that maximise the use of local resources. The ReCAP programme is managed by Cardno Emerging Markets (UK) Ltd. See www.afcap.org Page 3 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Acronyms, Units and Currencies AfCAP Africa Community Access Programme APT Accelerated pavement testing AsCAP Asia Community Access Partnership BCRRA Bearing Capacity for Roads, Rail and Airfields CML Central Materials Laboratory EDMS Electronic document management system ERRC Ethiopian Road Research Centre ISAP International Society for Asphalt Pavements ISCP International Society for Concrete Pavements KCCA Kampala Capital City Authority MELTC Mt. Elgon Labour Based Training Centre MoLG Ministry of Local Government MoWT Ministry of Works and Transport MoU Memorandum of Understanding NWSC National Water and Sewage Corporation PIARC World Road Association R&D Research and development ReCAP Research for Community Access Partnership REST Representational State Transfer RMS Research Management System ROI Return on Investment RPF Road Pavements Forum Sabita South African Bitumen Association SANRAL South African National Roads Agency SOC Ltd SARF South African Road Federation SATC Southern African Transportation Conference SPA Single page application TKIC Transport Knowledge and Information Centre TOR Terms of Reference TRB Transportation Research Board TT Technology Tree UIPE Uganda Institution of Professional Engineers UNCST Uganda National Council for Science and Technology UNRA Uganda National Roads Authority URF Uganda Road Fund US United States WCS Web Coverage Service WFS Web Feature Service WMS Web Map Service Page 4 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) Contents Abstract .................................................................................................................................3 Key words ..............................................................................................................................3 Acronyms, Units and Currencies .............................................................................................4 1 Executive summary.........................................................................................................7 2 Introduction ................................................................................................................. 10 2.1 Background 10 2.2 Project objectives 10 2.3 Project methodology 11 2.4 Structure of the report 11 3 Best practices and definitions ....................................................................................... 13 3.1 Introduction 13 3.2 Technology tree model 13 3.3 Research focus areas 16 3.4 Institutional responsibility for research planning 16 3.5 Consolidation, storage and dissemination of research outputs 17 3.5.1 Consolidation and storage 17 3.5.2 Dissemination 18 3.6 Definitions for research 19 3.7 Researcher competence 22 3.8 Research quality and reliability 23 4 Consultation process and findings ................................................................................. 24 4.1 Meetings 24 4.2 Questionnaires 26 4.3 Information from Universities 26 4.4 Workshop 27 4.4.1 Workshop summary 27 4.4.2 Presentations 27 4.4.3 Highlights from workshop 28 4.4.4 Feedback from group discussions 29 4.4.5 Outcomes 30 4.5 Research project information 30 5 Research review ........................................................................................................... 33 5.1 Introduction 33 5.2 Collation of research 33 5.2.1 Questionnaires 33 5.2.2 Research reports 36 5.2.3 Field visits 37 5.2.4 Laboratory visits 42 5.2.5 Other Institutions 42 5.3 Analysis 43 5.3.1 Research reports 43 5.3.2 Questionnaires 47 5.3.3 Field visits 47 5.3.4 Laboratories 48 5.3.5 Meetings and Observations 49 5.4 Reliability and quality of research 49 5.5 Implementation of research 50 5.6 Summary 51 6 Structure for facilitating and coordinating road research / Knowledge management ...... 52 6.1 Introduction 52 Page 5 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) 6.2 TT model 52 6.3 Structure and priorities of road research – Map analysis 52 6.4 Structure and priorities of road research – Gap analysis 53 6.5 Institutional structure 53 6.5.1 Ethiopian Road Research Centre (ERRC) 54 6.5.2 National Water and Sewage Corporation (NWSC) 54 6.6 Operational matters 55 6.6.1 Institutional Structure 55 6.6.2 Industry bodies 56 6.7 Overall recommendations 57 7 Specifications for EDMS ................................................................................................ 59 7.1 Overview 59 7.2 Functional scope 59 7.3 Technology stack 59 7.4 User roles 61 7.5 User interface functionalities 61 7.5.1 User interactions for a user 62 7.5.2 User interactions for a researcher 64 7.5.3 User interactions for the Administrator 66 8 Conclusions and Recommendations .............................................................................. 68 9 References ................................................................................................................... 71 Appendix A – Questionnaires ............................................................................................... 72 Appendix B - Database of research report information ........................................................ 111 Appendix C – discussion summary from workshop .............................................................. 196 Page 6 Baseline survey of past and current road sector research undertakings in Uganda and establishment of electronic document management system (EDMS) 1 Executive summary The purpose of this project is to carry out a baseline survey of past and current research that has been undertaken on the roads sector in Uganda, and to establish a databank that enables access to such research. The study commenced on 22 November 2016. This document presents the Draft Final Report for the study. The document refers to best practices, and set the definitions of research to be used in the design of the system. The document explains the consultation process that was followed, and the outcomes of this process. The document then reviews the research that was collated. A structure for facilitating and coordinating research in future is then presented. Finally, the specifications for an Electronic Document Management System is