Regular Council Meeting

REGULAR COUNCIL MEETING

Monday, June 10th, 2019 7:00 p.m. Council Chambers

"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."

REGULAR COUNCIL MEETING Council Chambers June 10, 2019 at 7:00 p.m.

AGENDA

Item Pg 1. CALL TO ORDER

2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda Adoption of the Agenda 2-4 for June 10, 2019

3. PUBLIC HEARING None.

4. PRESENTATION None.

5. DELEGATIONS 5.1 Sgt Shawn HODGINS RCMP High Level Detachment Report RCMP High Level Detachment  HL RCMP Policing Highlights (Report was not available at time of assembly)

6. ADOPTION OF MINUTES 6.1 Regular Council Meeting minutes of Adoption of the Regular Council Meeting 6-11 May 13, 2019. minutes of May 13, 2019

7. DELEGATION BUSINESS 7.1 RCMP High Level Detachment Report

8. MAYOR’S REPORT 8.1 Review of the Mayor’s report.

9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are appointed: 15-16  Deputy Mayor Langford Reports from various committees on which  Councillor Anderson Councillors are appointed.  Councillor Forest  Councillor Gillis  Councillor Jessiman  Councillor Morgan

10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council/Committee Action List 18 Meetings

10.2 Capital Project Status Report Capital Project Status Report 19-20

11. ADMINISTRATIVE INQUIRIES None.

12. OLD BUSINESS None.

13. NEW BUSINESS 13.1 RFD: Extending the Property Tax payment Request to Council to consider extending the 22-24 due date. property tax payment due date.

13.2 RFD: Waiving of June 3, 2019 late payment Request to Council to consider waiving of 25-28 penalties. ordinarily applied late penalties on TOHL utilities and receivable accounts.

14. CORRESPONDENCE FOR ACTION None.

15. CORRESPONDENCE FOR INFORMATION 15.1 Rural Municipalities Assoc. (RMA) Contact Newsletters – Volume 2019, Issues 19, 20 & 21 30-39 15.2 TOHL Correspondence: Premier Kenney, Ministers Madu and Minister Dreeshen 40-42

16. NOTICE OF MOTIONS None.

17. QUESTION PERIOD

18. IN CAMERA 18.1 Loomex Agreement – Airport Management Council discussion. Local public body confidences Per FOIP Part 1, Div. 2, s 23(1)(a)

18.2 2018 Grants in Place of Taxes Council discussion. Intergovernmental relations Per FOIP, Part 1, Div 2, s 21(a)

18.3 Proposed Emergency Volunteer Income Council discussion. Replacement Policy 259-19 Advice from Officials Per FOIP, Part 1, Div 2, s 24(1)(d) and (g)

18.4 Proposed Compensation During Extraordinary Council discussion. Circumstances Policy 260-19 Advice from Officials Per FOIP, Part 1, Div 2, s 24(1)(d) and (g)

18.5 Potential Development Council discussion. Business interests of a third party Per FOIP, Part 1, Div. 2, s16(1)(a)(ii))

18.6 Community Peace Officers - Fire Arms Council discussion. Advice from Officials Per FOIP, Part 1, Div 2, s 24(1)(d) and (g)

18.7 ATCO Franchise Fee Council discussion. Local public body confidences Per FOIP, Part 1, Div 2, s 23(1)(a)

19. ADJOURNMENT

DELEGATIONS

MINUTES

TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. May 13, 2019

UNAPPROVED MINUTES

IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Beth Gillis Councillor Mike Morgan Councillor

STAFF Clark McAskile Chief Administrative Officer Keith Straub Director of Operations Carolyn Zenko Director of Finance Serena Weipert Director of Community Services Luke Colatorti Airport Manager Sandra Beaton Municipal Clerk/Recording Secretary

PRESS Bill Schnarr Echo-Pioneer

REGRETS Ellis Forest Councillor Terry Jessiman Councillor Rodney Schmidt Director of Protective Services

1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m.

2. ADOPTION OF AGENDA Regular Council Meeting Agenda, Request for any additions or deletions to the agenda. May 13, 2019 - Addition of In camera item, 18.1 Potential commercial development

Resolution# 177-19 Moved by Councillor Morgan THAT Council adopt the May 13, 2019 Regular Council Meeting Agenda as amended.

UnapprovedCARRIED

3. PUBLIC HEARING None.

4. PRESENTATIONS None.

5. DELEGATIONS 5.1 Sgt Shawn HODGINS The RCMP representative did not attend. RCMP High Level Detachment

7 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 13, 2019

5.2 Chamber of Commerce Rep – Mr. Rossouw provided an update regarding the Town Clean Up plan & Mr. Peter Rossouw use of the Arena parking lot

6. ADOPTIONS OF THE MINUTES 6.1 Regular Council meeting minutes Resolution# 178-19 of April 23, 2019. Moved by Deputy Mayor Langford THAT Council adopts the Regular Council meeting minutes of April 23, 2019 as amended.

CARRIED

7. DELEGATION BUSINESS 7.1 RCMP High Level Detachment Report Item removed

7.2 Chamber of Commerce update re Resolution# 179-19 Town clean up. Moved by Councillor Morgan THAT Council approve the Chamber of Commerce’s request to use the arena parking lot for the placement of a dumpster during Town Clean up.

CARRIED

8. MAYOR’S REPORT April 23 – May 13, 2019

Apr 24 – Regional Economic Development Initiative Apr 25 – Boreal Housing, High Level Seniors Complex update Apr 29 – Volunteer Appreciation BBQ May 06 – Community Economic Development Initiative (CEDI) Working Group May 09 – E-meeting (AUMA Support Canadian Energy)

Resolution# 180-19 Moved by Councillor Anderson THAT Council accepts the Mayor’s report for information.

CARRIED

9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Councillors are appointed: Deputy Mayor Langford:  Deputy Mayor LangfordUnapproved Apr 24 – Reg. Economic Development Initiative AGM & Board meeting  Councillor Anderson Apr 29 – Volunteer Appreciation BBQ  Councillor Forest (away) Apr 30 – Mackenzie Regional Charity Golf Committee meeting  Councillor Gillis  Councillor Jessiman (away) Councillor Anderson:  Councillor Morgan Apr 29 – Volunteer Appreciation BBQ May 08 – Chamber of Commerce Board meeting May 09 – Inter Municipal Planning Committee

Page 2

8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 13, 2019

Councillor Gillis: Apr 24 – Library Board Meeting Apr 25-28 – Library Conference, Jasper Apr 29 – Volunteer Appreciation BBQ Apr 30 – Mackenzie Regional Charity Golf Committee meeting May 04 – Mackenzie Frontier Tourist Association/AuroraCon May 06 – Community Economic Development Initiative Working Group May 07 – Mackenzie County Library Board meeting May 10-12, Yellowknife Trade Show

Councillor Morgan: Apr 24 – Library Board Meeting Apr 29 – Volunteer Appreciation BBQ May 03 – Mackenzie Regional Waste Management Commission May 04 – Mackenzie Frontier Tourist Association/AuroraCon May 09 – Inter Municipal Planning Committee meeting May 11 – High Level Library engagement event (May 24, second event)

Resolution# 181-19 Moved by Councillor Gillis THAT Council accept the Councillor Committee reports as presented.

CARRIED

10. ADMINISTRATION REPORTS 10.1 Council Meeting Action List Resolution# 182-19 Moved by Councillor Morgan THAT Council accepts the Council Meeting Action List for information.

CARRIED

10.2 Capital Project Status Report Resolution# 183-19 Moved by Deputy Mayor Langford THAT Council accepts the Capital Project Status Report for information.

CARRIED

11. ADMINISTRATIVE INQUIRIES None.

12. OLD BUSINESS None. Unapproved 13. NEW BUSINESS 13.1 Tri Council meeting, June 5, 2019 meeting

13.2 RFD: Banner of Remembrance Resolution# 184-19 Task Force Committee Members Moved by Deputy Mayor Langford THAT Council request Administration amend the Terms of Reference for the Banner of Remembrance Task Force to replace “Two Veterans”

Page 3

9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 13, 2019

with “Three Veterans”; and

FURTHER, THAT Council accept Cheryl Welke as the High Level Chamber of Commerce member, two youth representatives for the High Level Army Cadets, and Scott Chandler, Robyn Dwyer and Randy Hume as the Veterans.

CARRIED

13.3 RFD: Arena Pad Rental Fee Resolution# 185-19 Moved by Councillor Morgan THAT Council waive the 2018 and 2019 arena pad rental fees, totaling $1,080.00, for the High Level Oilmen’s Association Community Spring Break-Up Bash.

CARRIED

13.4 RFD: Alberta Library Conference Resolution# 186-19 – Councillor Attendance Moved by Councillor Morgan THAT Council retroactively approve Councillor Gillis’s attendance at the Alberta Library Conference 2019 in Jasper, Alberta and attendance at AuroraCon event on May 3-4, 2019; and

THAT Council retroactively approve Mayor McAteer’s and Councillor Gillis’s trip to Yellowknife from May 10-12, 2019 on behalf of the Regional Economic Development Initiative and the Mackenzie Frontier Tourist Association, respectively.

CARRIED

13.5 RFD: 2019 AUMA Convention & Resolution# 187-19 AMSC Trade Show, Sep 25-27, 2019 Moved by Councillor Gillis in Edmonton THAT all available Councillors and the Chief Administrative Officer attend the 2019 AUMA Convention & AMSC Trade Show from September 25-27, 2019 in Edmonton.

CARRIED

13.6 RFD: High Level Airport - Host a Resolution# 188-19 Fly-In Event Moved by Councillor Morgan THAT Council approve the Fly-In event at the High Level Airport and waive the Landing Fees for the event, from 1300hrs/July 4, 2019 to 1300hrs/July 5, 2019. Unapproved CARRIED

14. CORRESPONDENCE FOR ACTION 14.1 Terry Fox Foundation - 2019 Resolution# 189-19 Terry Fox Run Moved by Councillor Anderson THAT Council accept the Terry Fox Foundation letter for information.

CARRIED

Page 4

10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 13, 2019

14.2 Watt Mountain Wanderers Resolution# 190-19 Snowmobile Club Moved by Deputy Mayor Langford THAT Council provide a letter of support for the Watt Mountain Wanderers Snowmobile Club in their grant application to the Community Facility Enhancement Program.

CARRIED

15. CORRESPONDENCE FOR INFORMATION 15.1 Rural Municipalities Assoc. (RMA) Contact Newsletters – Volume 2019, Issues 15, 16, 17 & 18. 15.2 Grande Prairie Regional College – Invitation to attend Convocation 2019. 15.3 Alberta NWSAR Committee meeting highlights from April 18, 2019. 15.4 From the www.edo.ca site: CEDI – First Nations-Municipal Community Economic Development Initiative (CEDI), ‘Cycle 3 (2018-2021), Dene Tha’ First Nation and Town of High Level (mention) 15.5 Mackenzie Regional Charity Golf Committee meeting notes, March 28, 2019

Resolution# 191-19 Moved by Councillor Morgan THAT Council accepts items 15.1 to 15.5 for information.

CARRIED

16. NOTICE OF MOTIONS None.

17. QUESTION PERIOD No questions.

18. IN CAMERA Resolution# 192-19 Moved by Councillor Morgan THAT Council move in camera at 8:04 p.m.

CARRIED

All attending Council members and the CAO attended the in camera meeting. (MGA s. 602.08 (1)(6))

Resolution# 193-19 Moved by Councillor Anderson THAT Council move out of in camera at 9:13 p.m. Unapproved CARRIED

18.1 Potential commercial development discussion - Business interests of a third party, Pursuant to FOIP Part 1, Div 2, s 16(1)(a)(ii) and (c)(i)

Page 5

11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 13, 2019

19. ADJOURNMENT Resolution# 194-19 Moved by Councillor Morgan THAT Council adjourn the May 13, 2019 meeting at 9:14 p.m.

CARRIED

Mayor

Municipal Clerk

Unapproved

Page 6

BUSINESS

DELEGATION

MAYOR’S REPORT MAYOR’S

REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL

COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2018 - OCT 2019

COMMITTEE MEMBERS MEETINGS OWNER

Councillor Morgan Ad Hoc Land Use Framework As Needed COUNTY Councillor Anderson

Mayor McAteer Assessment Review Board (ARB) Alternate: Deputy Mayor Langford As Needed TOHL Public Member: Jerry Chomiak

Mayor McAteer Boreal Housing Foundation As arranged OTHER Public Member: Clark McAskile

First Nations – Municipal Mayor McAteer 1st Monday Community Economic OTHER Councillor Gillis q/month Development Initiative (CEDI)

Councillor Anderson 2nd Wed Chamber of Commerce OTHER Alternate: Councillor Morgan q/month Northern Community Education Committee Councillor Gillis As arranged Lakes - High Level Campus Alternate: Deputy Mayor Langford College Community Futures of Councillor Forest Monthly OTHER Northwestern Alberta Alternate: Councillor Gillis

Downtown Vitalization Committee All of Council As Needed TOHL

Mayor McAteer 1st Wed Golden Range Society OTHER Alternate: Councillor Anderson q/month

High Level Community Councillor Forest 3rd Tuesday OTHER Transportation Society Councillor Anderson q/month

High Level Forestry Public Deputy Mayor Langford As arranged OTHER Advisory Group Councillor Morgan

Councillor Gillis / Councillor Morgan Sylvia Kennedy (expires Nov 2019) Last High Level Municipal ShawnaLee Jessiman (expires Dec 2020) Wednesday OTHER Library Board Richard Donaldson (expires Jul 2021) q/month Kathi Barrow (expires Dec 2021) Zaill Robichaud (expires Dec 2021)

Councillor Jessiman High Level Policing Society Monthly OTHER Alternate: Councillor Gillis

Mayor McAteer High School Bursary Committee Councillor Gillis Annually TOHL Councillor Forest Councillor Morgan JOINT Inter-Municipal Planning Councillor Anderson Monthly TOHL & Commission (IMPC) Public Member: vacant - advertising COUNTY

Councillor Jessiman JOINT Inter-Municipal Subdivision and Public Members: Jerry Chomiak and As Needed TOHL & Development Appeal Board Karen Holditch (both cert. to Oct 2021) COUNTY

Inter-Governmental Negotiation Mayor McAteer Committee & Regional Deputy Mayor Langford As needed TOHL Sustainability Working Committee Councillor Morgan

Mayor McAteer Land Stewardship Committee As needed COUNTY Deputy Mayor Langford

Mackenzie Frontier Tourism Councillor Morgan 3rd Wed. OTHER Association (MFTA) Councillor Gillis q/month

Mackenzie Regional Charity Golf Deputy Mayor Langford As arranged COUNTY Committee Councillor Gillis

Mackenzie Regional Waste Councillor Forest 3rd Saturday OTHER Management Commission Councillor Morgan q/month

Northern Alberta Elected Leaders Mayor McAteer As arranged OTHER (NAEL) Deputy Mayor Langford

Northwest Alberta Regional Councillor Jessiman As arranged TOHL Emergency Advisory Committee Councillor Anderson

Northwest Regional Fetal Alcohol Mayor McAteer Monthly OTHER Spectrum Disorder Society Alternate: Deputy Mayor Langford

Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford

Northwest Species at Risk Mayor McAteer As needed OTHER Committee (NWSAR) Councillor Morgan

Councillor Gillis Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan

Mayor McAteer Regional Economic Development 4th Tues. Deputy Mayor Langford OTHER Initiative (REDI) q/month Alternate: Councillor Jessiman

Councillor Morgan Public Members: Tom Gramson, Marc Beland, Sports Complex Expansion Design Kara Stoyanowski, Jacquie Bateman (County As arranged TOHL Task Force Rep), Chris MacLeod (per Res# 337-17) and Joe Dolling (Chamber of Commerce Rep)

Deputy Mayor Langford (cert. to Oct 2021) Councillor Jessiman (cert. to Mar 2022) Subdivision & Development Public Members: Jerry Chomiak and Karen As needed TOHL Appeal Board (SDAB) Holditch (both cert. to Oct 2021) Public member (vacant)

Tourism Enhancement Grant Councillor Morgan As needed TOHL Committee Councillor Forest

Mayor McAteer Town of High Level Municipal Councillor Jessiman Annually TOHL Emergency Advisory Committee Councillor Anderson

Mayor McAteer Water North Coalition (WNC) As arranged OTHER Alternate: Councillor Forest

REPORTS ADMINISTRATION ADMINISTRATION

18 ACTIONS RESULTING FROM COUNCIL AND COMMITTEE OF THE WHOLE MEETINGS

TARGET STATUS - AS ITEM MTG/DATE DESCRIPTION LEAD COMPLETION DIRECTED BY DATE LEAD STAFF High Level Agricultural Society Recommendation 070-18 request for donation Nov 19, 2018 THAT Council rise and report the High Level Agricultural Society request for donation re the 2019 1 Comm. Svcs Nov 26, 2018 OPEN - Tabled from the Oct 22/2018 CoW RCMP Musical Ride to the November 26, 2018 Council meeting pending follow-up with the Tourism Regular meeting. Enhancement Grant Committee/Tourism Partners.

High Level Agricultural Society Recommendation 071-18 request for donation Nov 19, 2018 THAT Council rise and report High Level Agricultural Society request for donation re the 50th 2 Comm. Svcs Nov 26, 2018 OPEN - Tabled from the Oct 22/2018 CoW Annual Rodeo to the November 26, 2018 Council meeting pending follow-up with the Tourism Regular meeting. Enhancement Grant Committee/Tourism Partners. Resolution# 127-18 RFD: Parking Concerns in Bison THAT Council instruct Administration to install sufficient new “No Parking” signs, a “No U-Turn” sign, Development 3 Mar 26, 2018 new directional signs indicating where U-turns are allowed; AND Administration Apr 9, 2018 OPEN - a rise and report from the Mar 19th THAT Administration contact Bison Developments to discuss large truck parking within the Bison CoW meeting Development area and bring back information back to Council. Water and Sewer Water Services at Recommendation 045-17 the Footner Lake Forestry Site and THAT Administration discuss with the province their intentions for the water and sewer infrastructure Updated to 4 High Level Airport Jun 19, 2017 Administration OPEN at the Footner Lake Forestry Site and High Level Airport and bring back to the Aug 14, 2019 - From the April 24, 2017 Regular August 14th, 2017 Regular Council meeting. Meeting per Res#165-17.

19 TOWN OF HIGH LEVEL CAPITAL BUDGET 2019 PROJECT STATUS REPORT (INCLUDES CARRYFORWARD PROJECTS) - last update MAY 8, 2019

2019 PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

County Funding (20%); Lectranator replaced the Lectranator Replacement May 6, 2019 $ 40,000.00 $31,715.25 Project complete Serena General Reserves (80%) week of April 15-18

County Funding (20%); Air Conditioner installed Air Conditioner in Office (Pool) May 6, 2019 $ 10,000.00 Project complete Serena General Reserves (80%) week of April 22-26

County Funding (20%); Waiting to move forward until foundation Arena Boards May 6, 2019 $ 250,000.00 Seeking quotes Serena MSI Capital Funding (80%) inpsection is completed the end of May

County Funding (20%); Waiting to move forward until foundation Washroom and Change Room Upgrade May 6, 2019 $ 75,000.00 Serena MSI Capital Funding (80%) inpsection is completed the end of May PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By County Funding (50%); Tender Complete - Unit Squad 1 Replacement April 2, 2019 $ 90,000.00 Paddle Prairie/Dene Tha ($20,000 each); Delivery expected inApril 2019 Rodney ordered General Reserves ($5,000) County Funding (50%); Wildland Pumps April 2, 2019 $ 14,000.00 $13800,00 Complete In Service - February Rodney General Reserves (50%)

County Funding (50%); Delivery of Truck April 8th. Upfit Package Deployment Truck Upfit April 2, 2019 $ 15,000.00 $14,500.00 Complete Rodney General Reserves (50%) delivered April 3rd. OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

1999 GMC Sierra Replacement May 8, 2019 $ 40,000.00 General Reserves (100%) Delivered April 17 th Setting up boxes and lights and Radio Keith

2002 Ford F-250 Replacement May 8, 2019 $ 50,000.00 General Reserves (100%) Delivered April 3 rd Setting up boxes and lights and Radio Keith

2003 Chevrolet 1500 Silverado Replacement May 8, 2019 $ 40,000.00 General Reserves (100%) Delivered April 17 th Setting up boxes and lights and Radio Keith

Sidewalk Replacement and Repair April 17, 2019 $ 200,000.00 Federal Gas Tax Funding (100%) Cancelled Keith

2009 GMC Street Sweeper Replacement May 8, 2019 $ 375,000.00 MSI Capital Funding (100%) Evaluating Possible Models Waiting to view Elgin Sweeper demo Keith

The building renovations will start in June Raw Water Pump Replacement May 8, 2019 $ 200,000.00 Utility Reserves (100%) Pump is Ordered Keith 2019.

Drinking Water Management and Capital Planning May 8, 2019 $ 400,000.00 Utility Reserves (100%) On hold till July Keith

Design for this project has Alberta Transportation advanced an initial Bushe River Waterline May 8, 2019 $ 2,100,000.00 Alberta Government Funding (100%) Keith started. payment of $1,000,000

Lift Station 1 Replacement Phase 2 May 8, 2019 $ 35,000.00 Utility Reserves (100%) Consultant preparing costs 2018 Study draft submitted. Keith

TOTAL $ 3,934,000.00

20 T:\BUDGETS - MULTI YEAR\2019\2019 CAPITAL PROJECT STATUS.xlsx 2019 Capital Project Status CARRYFORWARD PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By Council rejected Investing in Arena Expansion Design April 15 2019 $ 300,000.00 MSI Funding (100%) Canada Infrastructure Grant Serena/Dan request to use MSI

New water line, fire hydrant and standpipe installed. Fire electrical panal to be completed. Ice Sports Complex Rehabilitation April 15 2019 $ 255,000.00 MSI Funding (100%) Serena Working directly with REW to resurfacer room floor repaired. install new electrical panel.

PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By MSI Funding ($200,000); Under lease from NSC until September 2019. Engine 2 Replacement April 2, 2019 $ 250,000.00 Paddle Prairie/Dene Tha ($20,000 each); In Service Working on options from suppliers about Rodney Fire Equipment Reserves ($10,000) replacement options. OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

Tolko Variance Funds ($120,750); Amber Heights Lift Station May 8, 2019 $ 730,000.00 Contractor Onsite Project started 6 weeks to complete. Keith Remainder Utilities Reserve

Quote Accepted: $177,000 Sewage Lagoon Cleaning May 8, 2019 $ 200,000.00 Utilities Reserves (100%) Contractor Contacted Keith Start Date: June 2019

Asset Management System February 19, 2019 $ 50,000.00 Utilities Reserves (100%) Data integration in progress Carolyn

Project has resumed this Gas Tax Fund (31%); Final Shutdown and Conversion is schedlued WTP Automation System Upgrade May 8, 2019 $ 175,000.00 month. Project is 65% Keith MSI Funding (69%) for September. complete

Study & Design Repair of 92 St & 114 Ave May 8, 2019 $ 100,000.00 MSI Funding (100%) WSP working on study 80 Percent Complete Keith

MSI Funding (59%); Equipment order has been Waiting for delivery of generator. Chlorine Dioxide System May 8, 2019 $ 165,000.00 Keith Utility Reserves (41%) placed. Completeion date is estimated for Mid July.

Reviewed the project and started inquires Legion Building Assessment May 8, 2019 $ 50,000.00 General Reserves (100%) Keith into removal costs and options.

21 T:\BUDGETS - MULTI YEAR\2019\2019 CAPITAL PROJECT STATUS.xlsx 2019 Capital Project Status

BUSINESS

NEW

TOWN OF HIGH LEVEL

Request for Decision

Issue: Extending the Property Tax Payment Due Date

Recommendation:

THAT Council approve extending the due date for payment of Town of High Level property taxes to July 12, 2019.

CAO Comments:

Target Decision Date: June 10, 2019

Submitted By: Tim DenOudsten, Finance Coordinator

Reviewed By: Clark McAskile, Chief Administrative Officer

23 BACKGROUND

Overview:

The mandatory evacuation order issued by the Town of High Level on May 19, 2019, due to the Chuckegg Creek wildfire resulted in most of the town’s citizens being displaced from their homes and places of employment until the order was lifted on June 3, 2019.

In recognition of the economic and emotional hardship resulting from this evacuation, Council may wish to consider extending the property tax payment deadline to July 12, 2019, or some other date that it feels is most appropriate.

(The 2019 property tax levies will not become due until June 28, 2019, and therefore tax rolls were not penalized in June.)

In accordance with Schedule ‘K’ Revised Fees Bylaw 889-09, a late penalty of 5% of the total past due balance for Town utilities accounts and 2% for Town Accounts Receivable accounts is typically levied on the first business day of each month.

The Municipal Government Act states that a late penalty cannot be applied sooner than 30 days after the tax notice is sent out (MGA s. 344(1)) and that Council is free to defer the collection of property tax (MGA s. 347(1)(c).

Legislation and Policy: Municipal Government Act (MGA) Section 344(1)

Section 344(1) A council may by bylaw impose penalties in the year in which a tax is imposed if the tax remains unpaid after the date shown on the tax notice. (2) A penalty under this section is imposed at the rate set out in the bylaw. (3) The penalty must not be imposed sooner than 30 days after the tax notice is sent out.

Section 347(1)(c) If a council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.

Financial:

There are no direct financial implications.

24 Organizational:

None.

Comments:

There is no official policy governing property tax due dates, but the Town typically sets the tax due date as the last business day in June, as is the common practice in many other Albertan Municipalities and is recommended by the Alberta Urban Municipalities Association (AUMA).

There is recent precedent of High Level Town Council extending the property tax payment due date. In 2015, there was a delay in sending out the property tax notices, so the due date was extended by Town Council to July 31, 2015.

Alternatives:

1. Council approves extending the property tax payment due date to July 12, 2019.

2. Council approves extending the property tax payment due date to some other date that it determines to be fair and equitable.

3. Council maintains the original property tax payment due date of June 28, 2019.

Recommended Alternative: 1

Reports/Documents:

25 TOWN OF HIGH LEVEL

Request for Decision

Issue: Waiving of June 3, 2019, late payment penalties for Town of High Level Utilities and Accounts Receivable accounts.

Recommendation:

1. THAT Council approve the waiving of the late payment penalties that would ordinarily have been applied on June 3, 2019, to Town of High Level Utilities accounts, the amount being $1,666.51.

CAO Comments:

Target Decision Date: June 10, 2019

Submitted By: Tim DenOudsten, Finance Coordinator

Reviewed By: Clark McAskile, Chief Administrative Officer

26 BACKGROUND

Overview:

In recognition of the economic and emotional hardship resulting from this evacuation, Council may wish to approve the waiving of the late penalties that would ordinarily have been applied to all past due Town of High Level utilities and accounts receivables accounts on June 3, 2019.

(The 2019 property tax levies will not become due until June 30, 2019, and therefore tax rolls were not penalized in June.)

Legislation and Policy:

Revised Fees Bylaw 889-09 Schedule ‘K’

Financial:

The total potential financial impact is presented in the table below, as well as a comparison to the penalties levied in June 2018.

Type of Penalty Rate Per Total Theoretical June 3, June 2018 Actual Account Bylaw (%) 2019, Penalty Penalty Amount

Utilities 5% $2,553.69 $1,666.51 Accounts Receivable 2% $4,105.60 $5,287.23

TOTAL $6,659.29 $6,953.74

27 Organizational:

None.

Comments:

The financial impact of the evacuation appears to be have affected Town utilities accounts much more significantly than other accounts receivable accounts. Conversely, the operations and ability to pay of most A/R customers does not seem to have been significantly hampered by the mandatory evacuation. Therefore, Administration recommends to waive penalties for the Utilities accounts only.

Alternatives:

1. Council approves the waiving of the late payment penalties that would ordinarily be applied on June 3, 2019, to Town of High Level Utilities accounts, the amount being $1,666.51.

2. Council approves the waiving of the late payment penalties that would ordinarily be applied on June 3, 2019, to both Town of High Level Utilities and Accounts Receivable accounts.

3. Council waives none of the penalties that would ordinarily be applied on June 3, 2019.

Recommended Alternative: 1

Reports/Documents:

Revised Fees Bylaw 889-09 Schedule ‘K’

28 REVISED FEES BYLAW 889-09

SCHEDULE “K”

MISCELLANEOUS

Taxes Tax Certificate $ 20.00 Assessment Certificates $ 20.00 Assessment Appeals* $ 50.00 Residential $100.00Non-residential * The Assessment Appeal fee will be refunded if successful

Finance Charges/Penalties on Outstanding Balances Taxes 2% Utilities 5% Accounts Receivable 2% NSF Charge $ 45.00

Cemetery Burial Plots $ 500.00 Opening and Closing (Non-Overtime) $ 200.00 Opening and Closing (Overtime) $ 250.00

Cremation Plots $ 500.00 Opening and Closing (Non-Overtime) $ 100.00 Opening and Closing (Overtime) $ 150.00

Veterans Plots NIL Veteran Opening and Closing (Non-Overtime) $ 200.00 Veteran Opening and Closing (Overtime) $ 250.00

Administration fee to transfer ownership of Reserved Plots $ 25.00 Administration fee for Cancellation of Ownership $ 25.00 Monument Permit Fee $ 50.00

Town Hall Room Rentals

Meeting Room – Per Hour $ 20.00 Meeting Room – Per Day $ 140.00

Council Chambers – Per Hour $ 30.00 Council Chambers – Per Day $ 300.00

Non-Profit Groups - Per Hour* (All Rooms) $ 10.00

Damage Deposit for Evenings and Weekend Events $ 300.00

Card Key Pass Deposit $ 50.00

* Not to exceed full day rental amount of Profit Organizations.

24 29

INFORMATION FOR CORRESPONDENCE

30 May 17, 2019 | Volume 2019 Issue 19 | Download as PDF

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RMA is seeking terms of reference documents, service / funding agreements, or even complete ICFs that may be helpful for other municipalities. The examples will be shared with RMA and AUMA members. Moisture Situation Update as of April 30, 2019 Learn more...

Infrastructure Asset Management Leduc County Alberta (IAMA) Workshop on June 12 Local Food Coordinator

31 Infrastructure Asset Management Alberta (IAMA) is Town of Morinville hosting a workshop in Red Deer on Wednesday, June 12, Corporate Communications 2019. The workshop will focus on strategies for Coordinator (Temporary) implementing asset management within a municipality, MD of Taber and feature presentations from several municipalities Temporary Water Treatment across Alberta, as well as an interactive conversation in Utility Operator which peers with similar roles within their municipalities can discuss “what they know now, that they wish they Town of Peace River knew when they started” asset management. Superintendent of Public Works

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City of Leduc Fitness Attendant

Parkland County Transit & Engineering Projects Technician Upcoming MCCAC Webinars VIEW OUR JOB BOARD Municipal Energy Manager Program, May 24 at 1:30 pm - Learn more about funding for a portion of a dedicated Municipal Energy Managers salary. Small municipalities are encouraged to partner with one or more neighbouring municipalities to share a staff member across their region. June 7, 2019 RMA Charity Golf Tournament - Whitecourt RhPAP to Celebrate Alberta Rural Deadine to register May 24 Health Week May 27 - 31

Providing rural Alberta’s health-care heroes with a healthy dose of recognition, during the last week of May, RhPAP is encouraging communities to show appreciation for the contributions of their rural health professionals. Alberta Rural Health Week is also an opportunity to say thank you View our Contact newsletter to the local volunteers who go above and beyond to archive or our member support health care and healthcare professionals in their bulletin archive. community.

Learn more... Learn more about the key issues facing rural Alberta by reading our position statements.

32 Alberta to 'aggressively' pursue P3s. But what the heck are they? Senators defeat Ottawa's oil tanker ban bill in rare move, putting legislation on life support Corbella: Environment minister looks to expand electronic recycling program Rural leaders meet with minister Click the link above to Jason Kenney's government responds to check out our launch 'urgency' over millions in unpaid oilpatch video for the Rural property taxes Municipalities of Alberta has paid landowners $20M since 2010 as Alberta! oilpatch defaults on payments 'We were blindsided': Energy companies owe one Alberta county millions in unpaid taxes Forward to friend Wild pigs causing 'ecological disaster' as they spread rapidly across Canada, survey says Share on Twitter Shaw says it doesn't need permission to end free TV service for rural customers

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33 May 24, 2019 | Volume 2019 Issue 20 | Download as PDF

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Call for Convention Workshop Proposals At RMA’s fall convention there will be an opportunity for delegates to attend their choice of six workshops. These workshops are designed for a smaller audience and encourage engagement and discussion among the audience and presenters.

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Member bulletins are posted to RMAlberta.com regularly each week. Below is a list of all the member bulletins compiled from the past week.

RMA Post-Secondary Scholarship Program @RuralMA

In recognition of the importance of an educated population to the future well-being of rural communities, the Rural Municipalities of Alberta (RMA) established the RMA Post- Secondary Scholarship Program in 1995. The 2019 Moisture Situation Update application term is now open and closes August 31, 2019. as of April 30, 2019

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Leduc County Local Food Coordinator

34 Town of Morinville Corporate Communications Call for Nominations for the Plumbing Coordinator (Temporary) Sub-council with the Safety Codes Council MD of Taber Water Treatment Utility The RMA is seeking nominations for the plumbing sub- Operator (Temporary) council which will be forwarded for consideration by the County of Newell Safety Codes Council. Members seeking nomination Information Technology should be experts in the respective discipline and actively Administrative Assistant engaged in the safety codes system. Town of Drayton Valley Learn more... Assessment/Taxation Coordinator

Town of Edson Infrastructure Asset Management General Manager Community & Protective Alberta (IAMA) Workshop on June 12 Services

Infrastructure Asset Management Alberta (IAMA) is MD of Greenview hosting a workshop in Red Deer on Wednesday, June 12, Communications & 2019. The workshop will focus on strategies for Marketing Manager implementing asset management within a municipality and is is targeted towards municipal staff and those familiar VIEW OUR JOB BOARD with or seeking further information on asset management.

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June 7, 2019 RMA Charity Golf Tournament - Whitecourt Deadine to register May 24 MCCAC Updates

The Alberta Sustainable Building Symposium is looking for speakers who have received funding from MCCAC to upgrade or retrofit municipal facilities. This is your opportunity to share your story, lessons learned, and best practices with others at the symposium on October 7- View our Contact newsletter 9, 2019 in Edmonton, Alberta. Submit your Expression archive or our member of Interest to present before June 5, 2019. bulletin archive.

Funding now available through the Municipal Climate Change Action Centre (MCCAC) to hire a dedicated Learn more municipal energy manager through the Municipal Energy about the key Manager Program. The MEM program supplements 80% 35 issues facing rural of the salary up to $80,000. Alberta by reading our position Learn more... statements.

RhPAP to Celebrate Alberta Rural Health Week May 27 - 31

Providing rural Alberta’s health care heroes with a healthy dose of recognition, during the last week of May, RhPAP Click the link above to is encouraging communities to show appreciation for the check out our launch contributions of their rural health professionals. Alberta video for the Rural Rural Health Week is also an opportunity to say thank you Municipalities of to the local volunteers who go above and beyond to Alberta! support health care and health care professionals in their community.

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Throne speech targets economic renewal Pro-pipeline group takes up canola fight with China Major urban development gets flak from Strathcona County residents Nathan Cooper chosen Speaker of Alberta legislature Alberta’s Official Opposition sworn in

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36 May 31, 2019 | Volume 2019 Issue 21 | Download as PDF

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Support Canadian Energy Campaign Launched for FCM Conference The Support Canadian Energy campaign is the inaugural action of the Resource Communities of Canada Coalition and will be executed at the Federation of Canadian Municipalities (FCM) conference in Quebec City this week.

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Member bulletins are posted to RMAlberta.com regularly each week. Below is a list of all the member bulletins compiled from the past week.

Government of Alberta Introduces Four Bills @RuralMA

The 1st session of the 30th Legislature of Alberta opened on May 22, 2019. In the time since then, the Government of Alberta has introduced four bills aimed at fulfilling campaign promises. Moisture Situation Update as of April 30, 2019 Learn more...

Changes to Federal Species at Risk Act Wheatland County In January, an RMA member bulletin advertised the 45- 37 Manager of IT Services day comment period for interested parties to comment on changes to the Species at Risk Act (SARA) for five County of Vermilion River migratory birds found in Alberta. Changes were made to Chief Administrative Officer Schedule 1 of SARA on May 21, 2019. Starland County Utility Operator Learn more... Parklnd County Surfacing Foreman Upcoming EOEP Course in Black Diamond Municipality of Crowsnest Pass The Elected Official Education Program (EOEP) will be Director of Finance holding a course on Municipal Corporate Planning and Town of Rimbey Finance in the Town of Black Diamond at the town office Community Peace Officer building on June 22. Furthering your education and being the best elected official for your municipality is our mutual Sturgeon County goal. Summer Events Leader

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PRAC Webinar: The Value of Natural View our Contact newsletter Infrastructure archive or our member bulletin archive. Prairies Regional Adaptation Collaborative is hosting a webinar on June 6 on the value of natural infrastructure for municipalities. This webinar will focus on how municipalities are advancing adaptation to climate change Learn more through management of natural infrastructure assets that about the key provide municipal and ecosystem services. issues facing rural Alberta by reading Learn more... our position statements. Rural Alberta Health Care Heroes Receive Well-deserved Recognition

The RhPAP Rhapsody Awards continue a long tradition of celebrating rural Alberta's health-care heroes and rural communities. The awards are designed to recognize the individuals, teams, and communities that make significant Click the link above to civic and health care contributions within rural Alberta. To check out our launch see this year's winners, click the link below. video for the Rural 38 Municipalities of Learn more... Alberta!

MCCAC Updates Forward to friend The Alberta Sustainable Building Symposium is looking for speakers who have received funding from Share on Twitter MCCAC to upgrade or retrofit municipal facilities. This is your opportunity to share your story, lessons learned, and best practices with others at the symposium on October 7- 9, 2019 in Edmonton, Alberta. Submit your Expression of Interest to present before June 5, 2019.

Funding is now available through the Municipal Climate Change Action Centre (MCCAC) to hire a dedicated municipal energy manager through the Municipal Energy Manager Program. The MEM program supplements 80% of the salary up to $80,000.

Learn more...

'Calgary needs to look after its own house': Minister snubs council plea for tax help Cutting regulations by one third: UCP to table red tape bill 'An absolutely brutal year': Alberta farm incomes plummet 70 per cent in 2018 House of Commons committee calls on government to do more for farmers' mental health Varcoe: 'A failure of leadership' as council dithers while 8,000 businesses face massive tax hikes Alberta Energy Regulator restricts fracking near Brazeau dam following earthquake B.C. can't impose environmental laws that could kill the Trans Mountain pipeline, court rules UCP to explore Police Act reform after former chief blasts outdated document Please abstain: How industrial companies are grappling with legalized cannabis 39 Green's call for ban on foreign oil imports, using Alberta oil instead Federal Conservatives target Alberta to slam rural crime report Clean energy one of Canada's fastest-growing industries Latest $600K STARS donation will help train rural responders Cross-Canada corridor concept getting dusted off ahead of election With a few weeks left in the session, here's what's left to pass Minister of Transport announces new rules protecting Canadian air travellers

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