KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

REGULAR MEETING OF KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Tuesday, January 26, 2021 at 6:15 p.m. (In-camera Session 6:15 p.m. – Open Session 7:00 p.m.) Roy H. Wilfong Boardroom, Education Centre 1994 Fisher Drive, Peterborough, Ontario

Character Makes a Difference The Character Attribute for January is Initiative.

R E V I S E D A G E N D A

ITEM 1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

ITEM 2. COMMITTEE OF THE WHOLE (Open Session of the Regular Meeting resumes at 7:00 p.m.)

ITEM 3. NATIONAL ANTHEM AND A MOMENT OF SILENCE

ITEM 4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE

PRESENTATION

Jennifer Leclerc – Retiring Director of Education

ITEM 5. ADOPTION OF AGENDA

ITEM 6. DECLARATIONS OF CONFLICTS OF INTEREST

ITEM 7. ADOPTION OF MINUTES

7.1 For the Regular Meeting of Kawartha Pine Ridge District School Board held on Tuesday, December 15, 2020 – **

ITEM 8. EDUCATIONAL PRESENTATIONS

ITEM 9. DELEGATIONS

9.1 DELEGATIONS (10 minutes)

9.2 DELEGATIONS (3 minutes)

9.3 DISPOSITION OF DELEGATION CONCERNS

ITEM 10. BUSINESS ARISING FROM THE MINUTES

Regular Board Agenda Page 2 Tuesday, January 26, 2021

ITEM 11. STUDENT TRUSTEE REPORT – **

ITEM 12. DECISION ITEMS

12.1 COMMITTEE DECISION REPORTS

12.1.1 Resource Committee Report – ** 12.1.2 Program Review Committee Report – **

12.2 DECISION REPORTS

ITEM 13. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT – Verbal

ITEM 14. CORRESPONDENCE

ITEM 15. INFORMATION ITEMS – CONSENT ITEMS

15.1 Special Education Advisory Committee Report – ** 15.2 Equity, Diversity and Inclusion Committee Report – ** 15.3 Student Transportation Services of Central Ontario Governance (STSCO) Report – ** *15.4 Strategic Directions 2019-2022 – Strategic Priorities Update Report - **

ITEM 16. BOARD MEMBER ADDITIONS

ITEM 17. FUTURE MEETING DATES – **

ITEM 18. QUESTION PERIOD

ITEM 19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION

ITEM 20. ADJOURNMENT

– **Copy Attached

Note: If unable to attend, please advise Linda Burton, Executive Liaison to the Trustees, at [email protected].

Item 7.1 January 26, 2021

SUBJECT TO BOARD APPROVAL

DRAFT MINUTES OF THE REGULAR MEETING OF KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Tuesday, December 15, 2020 at 6:15 P.M. Roy H. Wilfong Boardroom, Education Centre 1994 Fisher Drive, Peterborough, Ontario

ATTENDANCE

Present: Diane Lloyd (Chairperson of the Board), Angela Lloyd (Vice-chairperson of the Board), Cathy Abraham, Terry Brown, Sarah Bobka, Cyndi Dickson, Kailee Dupuis, Rose Kitney, Jaine Klassen Jeninga, Emilio Ojeda, Steve Russell, and Student Trustees Roan Haggerty- Goede and Justine Mackay.

Also Present: J. Leclerc, C. Arnew, J. Brake, A. Duncan, S. Girardi, G. Ingram, J. Maliha, G. Tompkins, J. Tompkins; G. Kidd, and L. Burton.

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

The Chairperson called the meeting to order at 6:15 p.m.

The Chairperson recognized and acknowledged that the Board is meeting on the traditional territory of the Mississauga First Nations.

2. COMMITTEE OF THE WHOLE

It was, Moved by: Trustee Kitney Seconded by: Trustee Klassen Jeninga

(20-281) That the Board move into Committee of the Whole, In-camera (6:15 p.m.). CARRIED

The Open Session of the meeting resumed at 7:01 p.m.

3. NATIONAL ANTHEM AND A MOMENT OF SILENCE

The meeting was opened with the singing of the National Anthem followed by a Moment of Silence.

4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE

Student Trustee Justine Mackay spoke to this month’s character attribute, Respect.

Regular Board Meeting Page 2 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

5. ADOPTION OF AGENDA

It was, Moved by: Trustee Kitney Seconded by: Trustee Brown

(20-282) That the agenda be adopted to include the following topic under Board Member Additions:

• Loonies on the Street CARRIED

6. DECLARATIONS OF CONFLICTS OF INTEREST

Nil.

7. ADOPTION OF MINUTES

7.1 Regular Board Meeting – Tuesday, November 24, 2020

It was, Moved by: Trustee Brown Seconded by: Trustee A. Lloyd

(20-283) That the minutes for the Regular Board meeting held on Tuesday, November 24, 2020 be adopted as recorded. CARRIED

7.2 Special Board Meeting – Wednesday, November 25, 2020

It was, Moved by: Trustee Brown Seconded by: Trustee Russell

(20-284) That the minutes for the Special Board meeting held on Wednesday, November 25, 2020 be adopted as recorded. CARRIED

7.3 Special Board Meeting – Monday, November 30, 2020

It was, Moved by: Trustee Dickson Seconded by: Trustee Kitney

(20-285) That the minutes for the Special Board meeting held on Monday, November 30, 2020 be adopted as recorded. CARRIED Regular Board Meeting Page 3 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

7.4 Organizational Board Meeting – Tuesday, December 1, 2020

It was, Moved by: Trustee Russell Seconded by: Trustee Dickson

(20-286) That the minutes for the Organizational Board meeting held on Tuesday, December 1, 2020 be adopted as recorded. CARRIED

8. DECISION ITEM (TIMED ITEM)

8.1 2020-2025 Education Development Charges By-law BL-20-001

Superintendent C. Arnew presented the report to Board members and spoke to the Education Development Charges (EDCs or EDC) By-law. C. Arnew introduced virtual guests James Easto, legal counsel from Keel Cottrelle LLP and Jack Ammendolia of Watson & Associates Economists Ltd., who would respond to Board members questions of clarification.

C. Arnew reported at the meeting held on September 10, 2020 (jointly with the Peterborough Victoria Northumberland and Clarington Catholic District School Board (PVNC), the Boards reviewed their existing EDC policies and considered the continued imposition of EDCs and the successor by- laws, and heard presentations about the Education Development Charge proposal of each Board. The approval letter was signed on Friday, December 11, 2020.

J. Ammendolia reviewed the EDCs and noted that the document is very similar to the existing By-law with the exception of a phased in value over 5 years. The non-residential amount will not hit the maximum rate for 5 years. J. Easto reviewed the document with Board members drawing attention to the changes since the September 10, 2020 document.

Questions of clarification were asked by Board members and addressed by J. Easto and J. Ammendolia.

A Board member thanked their fellow trustee for reaching out to their Member of Provincial Parliament (MPP).

D. Lloyd, Chairperson of the Board, thanked the guest speakers for taking the time to join the Board meeting.

It was, Moved by: Trustee Russell Seconded by: Trustee Abraham Regular Board Meeting Page 4 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

(20-287) That the Kawartha Pine Ridge District School Board resolve that:

a) the Board enact an Education Development Charge By-law for 2020-2025 to apply to land in the Municipality of Clarington;

b) the Education Development Charge By-law for 2020-2025 levy an education development charge on residential development based on a uniform rate;

c) the Education Development Charge By-law for 2020-2025 levy an education development charge on both residential and non- residential development, that the percentage of the growth- related net education land cost that is to be funded by the charges on the non-residential development be 10%, and that the rates be as set out in the report to the Board;

d) the Education Development Charge By-law for 2020-2025 come into force on January 1, 2021 and expire December 31, 2025, unless it is repealed at an earlier date;

e) the Board’s 2015-2020 EDC By-law be repealed effective as of January 1, 2021;

f) the Education Development Charge By-law for 2020-2025 be passed in the form provided as Appendix A; and,

g) no further meeting under Section 257.63 of the Education Act is necessary since any amendments made to the proposed Education Development Charge by-law for 2020-2025 previously posted on KPRDSB’s website are minor in nature. CARRIED

PRESENTATIONS

Joseph Tompkins, Superintendent of Education: Student Achievement

Chairperson of the Board, D. Lloyd and Vice-chairperson, A. Lloyd spoke to the upcoming retirement of Superintendent J. Tompkins, stating that he has an infectious personality which makes people smile, he talks with excitement, manages to direct traffic amongst his team and acknowledges other’s commitment and hard work noting he will be truly missed.

D. Lloyd, on behalf of the Board of Trustees, wished him well in his retirement.

Regular Board Meeting Page 5 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

Linda Burton, Executive Liaison to the Trustees

Chairperson of the Board, D. Lloyd spoke to the numerous interviews this past summer and fall along with approximately thirty meetings taking place due to these unprecedented times, D. Lloyd noted although there were many meetings, Linda’s commitment to take .are of the Trustees remained her focus. D. Lloyd thanked Linda for her support this past year.

9. EDUCATIONAL PRESENTATIONS

NIL

10. DELEGATIONS

10.1 DELEGATIONS (10 minutes)

NIL.

10.2 DELEGATIONS (3 minutes)

NIL.

10.3 DISPOSITION OF DELEGATION CONCERNS

NIL.

11. BUSINESS ARISING FROM THE MINUTES

NIL.

12. STUDENT TRUSTEE REPORT

Student Trustee Roan Haggerty-Goede spoke to the December report noting that although this was a year of uncertainty, KPR has managed to thrive. R. Haggerty-Goede commended students, teachers and staff for their ability to successfully and simultaneously transition to a safe and educational modified in-person school year, all while creating a completely new virtual model of education in high school and the elementary school panels.

R. Haggerty-Goede provided updates on activities occurring in the schools over the month of December.

R. Haggerty-Goede noted the Student Leadership Group (SLG) along with Dean Smith, Indigenous Education Consultant, have held discussions regarding equity in our education system. Moving forward J. Mackay and himself will approach the school year with an equity lens focus.

Regular Board Meeting Page 6 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

J. Mackay and R. Haggerty-Goede wished everyone a happy holiday and restful break!

13. DECISION ITEMS

13.1 COMMITTEE DECISION REPORTS

13.1.1 Report of the Striking Committee

Chairperson of the Board, D. Lloyd noted that Board Policy B-2.2, Annual Meetings and Committees of the Board, states that the Striking Committee consisting of the Board Chairperson, Vice-chairperson, Past Chairperson and one other trustee review trustee preferences. At the December 1, 2020 meeting, Trustee S. Russell was appointed as a member of the Striking Committee. Chairperson D. Lloyd stated trustees previously completed a committee preference form which were reviewed by the committee following the Organizational Board meeting of December 1, 2020.

It was, Moved by: Trustee D. Lloyd Seconded by: Trustee Kitney

(20-288) That Kawartha Pine Ridge District School Board approve the 2021 Board Committee Membership List, dated December 15, 2020. CARRIED

13.2 DECISION REPORTS

13.2.1 Awards and Scholarships – Campbellford District High School

G. Tompkins, Superintendent of Education, spoke to the report stating Mike Wilson would like to establish an award at Campbellford District High School (CDHS), in memory of his wife, to be known as the “Judy (Oliver) Wilson Memorial Award”. The recipient of the $1,500 award must be a graduating student who has the highest standing in Chemistry/Science and will be chosen by the Awards Committee at CDHS and awarded annually at CDHS commencement.

Board members asked questions of clarification regarding ability to have a comprehensive list of awards available for all schools within the board. Director Leclerc spoke to this, Regular Board Meeting Page 7 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

noting this is a good time to collect this information as graduations across the board have just finished. The report will be brought to Chairpersons’ Committee Meeting on February 10, 2021.

It was, Moved by: Trustee Kitney Seconded by: Trustee Ojeda

(20-289) That the Kawartha Pine Ridge District School Board approve the establishment of the Judy (Oliver) Wilson Memorial Award to be awarded annually in the amount of $1,500 to one graduating student of Campbellford District High School who has met the award criteria. CARRIED

14. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT

Trustee J. Klassen Jeninga, the Board’s Delegate Member of OPSBA, drew Board members attention to the email from Donna Edwards, which speaks to a potential, additional Central East meeting in January 2021. Those who can participate are encouraged to join the meeting. J. Klassen Jeninga stated the Public Education Symposium (PES) will take place at the end of January and will be in a virtual format.

C. Abraham shared information regarding the OPSBA guest speakers who are presenting on the lunch hour for those who have the ability to join. For those who cannot join, they are also recorded and available on-line by visiting the OSPBA website.

15. CORRESPONDENCE

NIL.

16. INFORMATION ITEMS – CONSENT ITEMS

It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Bobka

(20-290) That the following agenda item for the December 15, 2020 Board meeting be received for information:

• Item 16.1 2020 Annual Report of the Director of Education

Requests were made by trustees to pull the following report for comment and/or discussion: Regular Board Meeting Page 8 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

• Item 16.1 2020 Annual Report of the Director of Education

The motion was ...... CARRIED

16.1 2020 Annual Report of the Director of Education

The Education Act requires that the Chief Executive Officer of a board submits to the Board, a report for the Ministry, in a format approved by the Minister, on the action he or she has taken during the preceding 12 months.

Director Leclerc presented the Director's Annual Report to the Board, entitled We are KPR Volume IIII. The Annual Report provides a review of the Board’s successes during the 2019-2020 school year. The report displays the way in which the board’s mission “to inspire our students to excel in learning, to succeed in life and to enrich our communities” is being fulfilled through highlights, stories and experiences of KPR students.

The Director extended her thanks to G. Kidd, Executive Officer, Corporate Affairs and S. Paull, Manager, Marketing and Research, for their leadership in compiling this report.

Board members thanked and commended the Director, the Executive Officer, Corporate Affairs and the Manager, Marketing and Research for an excellent report.

17. BOARD MEMBER ADDITIONS

Vice-chairperson A. Lloyd spoke to the recent event, Three Loonies on the Street, which occurred on Friday, December 11, 2020. A. Lloyd stated the fundraising from this event is in support of the Peterborough Food Bank and families in need in the Peterborough area. A. Lloyd noted she had a lot of fun taking part is such a valuable event and stated The Peterborough Food Bank does so much for the KPR schools and families. The day saw a total of $142,000, surpassing the goal of $130,000.

Board members had the opportunity to ask questions which were addressed by Vice-chairperson A. Lloyd.

18. FUTURE MEETING DATES

Chairperson D. Lloyd drew attention to the future meeting dates listed within the Board agenda package.

Regular Board Meeting Page 9 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

19. QUESTION PERIOD

Chairperson D. Lloyd opened the meeting to questions from the floor.

A Board member put a motion on the floor to return to In-camera.

It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Brown

(20-291) That the Board reconvene in In-camera session to complete unfinished business at 8:10 p.m. CARRIED

The Open Session reconvened at 8:55 p.m.

20. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION

It was, Moved by: Trustee A. Lloyd Seconded by: Trustee Dickson

20.1 Property Matter Report - Recommendation 1

(20-292) That the Property Matter, Agenda Item IC.7.3, Recommendation 1, considered in the Committee of the Whole Board meeting on Tuesday, December 15, 2020, be approved.

20.2 Property Matter Report – Recommendation 1

(20-293) That the Property Matter, Agenda Item IC.7.4, Recommendation 1, considered in the Committee of the Whole Board meeting on Tuesday, December 15, 2020, be approved. CARRIED

21. ADJOURNMENT

It was, Moved by: Trustee Dupuis Seconded by: Trustee Dickson

(20-294) That the meeting be adjourned (8:57 p.m.). CARRIED

Regular Board Meeting Page 10 Tuesday, December 15, 2020 SUBJECT TO BOARD APPROVAL

______Diane Lloyd Chairperson of the Board

______Jennifer Leclerc Director of Education and Secretary of the Board

Kawartha Pine Ridge District School Board Item 11 January 26, 2021

Student Trustees Report Student Trustees - Justine Mackay and Roan Haggerty-Goede

Student Trustee Haggerty-Goede and I would like to wish everyone a warm welcome back, and a Happy New Year. While we all remain hopeful for 2021, it would be incorrect to say that we all started off the year the way we had all hoped for. We would like to commend all of KPRs students for pushing through another challenging time of online learning, and those in KPRs Virtual Schools who continue to persevere through the school year.

Although we would love to deliver a report that is entirely positive, we would no longer be fulfilling our roles as student advocates if we ignored the fact that students across the board are struggling and continue to face barriers throughout these challenging times. As we have entered our second lockdown, on top of the quadmester system this year, students are experiencing the added stress and negative effects on their overall well-being, not only physically, but socially and emotionally as well. Many students are struggling with motivation to keep on top of schoolwork, while rates of depression, anxiety, and other mental health issues are at an all time high. The feelings of uncertainty with the rest of the school year are weighing down on everyone, and on top of all this, students are facing their own individual circumstances at home. Some students may have their entire family home, no quiet space to focus on school, or may have younger siblings they are required to help. Some may have parents who are essential workers, or families may be struggling with a safe place for their young students to go, only causing more disruption to their routine. This is a challenging time for us all, and Student Trustee Haggerty-Goede and I would like to thank board staff, from educators, to secretaries, janitors, administration teams and all of those who work behind the scenes to best support our learning. We have no doubt that KPR will continue to be mindful of the unique circumstances students are facing and continue to acknowledge those who may be suffering in silence.

In terms of the Student Leadership Group (SLG), we wrapped up 2020 with a brief meeting, where Student Trustee Haggerty-Goede and I gave updates on the student trustee election (the Ministry of Education has provided the option to hold elections at a later date in April due to the current pandemic), the equity training sessions to take place in upcoming months, and began preliminary discussions surrounding a Student Leadership Group Constitution. We have continued these discussions with our staff advisors and are working with them to create a framework based one surrounding school board policies to help SLG continue to define our role within KPR as a group of passionate student advocates.

Finally, the Ontario Student Trustees Association’s (OSTA-AECO’s) Public Board Council has worked in collaboration with the Ministry and OPSBA to develop a student panel featured in the anti-racism education for trustees across the province. We are also looking forward to launching our advocacy project entitled “The Volume of our Voices”. This story telling form serves the purpose of giving students a safe, anonymous and confidential platform to share their stories and experiences in the education system based on the 3 pillars: the impacts of COVID-19, Race, Ethnicity and Nationality, and Gender Identity and Sexual Orientation. We look forward to creating volumes to be published on our website and sharing the student experiences (both, given consent from the respondent) with the Ministry of Education as well as our partners and other Education stakeholders to reflect upon the unique experiences the population of Ontario’s students are currently facing. Item 12.1.1 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

RESOURCE COMMITTEE REPORT

Due to the current health advisory and public health measures in place provincially, the meeting was held virtually using WebEx on January 6, 2021, and livestreamed through the KPR YouTube channel and reports as follows.

ATTENDANCE

Present: Trustees Rose Kitney (Committee Chairperson), Cathy Abraham, Sarah Bobka, Terry Brown, and Emilio Ojeda.

Also Present: Trustees Diane Lloyd (Chairperson of the Board), Angela Lloyd (Vice- chairperson of the Board), Cyndi Dickson, Jaine Klassen Jeninga and Steve Russell; C. Arnew, S. Girardi, A. Foster and S. Foss.

Superintendent Arnew called the meeting to order and proceeded with the election of the Chairperson of the Resource Committee.

Election of the Committee Chairperson

Motions were adopted to nominate Trustee Kitney to the position of Chairperson of the Resource Committee and to close the nominations.

Trustee Kitney was acclaimed as Chairperson of the Resource Committee and assumed the chair.

INFORMATION ITEMS

2020-2021 First Quarter Financial Variance Report

Superintendent Arnew noted that despite enrolment being down from projection, the board is in a slightly better than budgeted position as a result of Grants for Student Needs (GSN) Funding Stabilization amount of $10.8M received from the Ministry.

April Foster, Senior Manager, Financial Systems, Reporting and Payroll Services, reviewed the report, which is based on preliminary October 31, 2020 enrolment, projected March 31, 2021 enrolment, and three months’ financial activity, ending November 30, 2020. Total enrolment is 846.54 average daily enrolment (ADE) lower than budget, and is comprised of 723 ADE unfavourable elementary, and 123.54 ADE unfavourable secondary. Revenue has increased by $5,514,000; Expenses have increased by $4,486,000, resulting in a projected increase in surplus of $1,028,000.

A. Foster presented the detailed report, highlighting significant changes from budget including:

• $3,830,000 increase in Special Education Allocation for Special Incidence Portion (SIP) Funding Item 12.1.1 January 26, 2021 RESOURCE COMMITTEE REPORT Page 2

• ($2,428,000) increase in teachers and early childhood educators to support smaller class sizes due to COVID-19 restrictions/protocols • ($608,000) increase in principal/vice principal costs to support remote learning and the early return to work to prepare schools for compliance with COVID-19 protocols

The projected 2020-2021 Capital spending is forecasted to be the same as budget.

DECISION ITEMS

Review of Board Policy BA-4.6, Expenses and Reimbursements for Employees/Trustees

Superintendent Arnew reviewed the draft document with the committee, noting that the recommended revisions were for clarification and better reflection of current practice. Discussion concerning the availability of the roaming feature on trustee board-provided cell phones when travelling outside of Canada took place, with some trustees indicating that the feature should not be turned off and others indicating the costs of roaming internationally were too high and that using wireless fidelity (WiFi) to make phone calls on the cell phone was sufficient.

A motion was adopted that Board Policy BA-4.6, Expenses and Reimbursements for Employees/Trustees (Appendix A), be sent back to administration for further review and the matter dealt with at a future Resource Committee meeting.

Review of Board Policy BA-8.2, Bus Operator Contracted Services

Superintendent Arnew reported that the policy had been reviewed and that no revisions were being recommended, noting that the policy limits any one bus company from operating more than 25% of the routes in system. The committee discussed the situation faced at the start of the school year with First Student Canada not having enough bus drivers to operate their routes and asked that administration review the operator contracts for specific wording concerning reassignment of routes should the operator fail to meet their obligations.

A motion was adopted that Board Policy BA-8.2, Bus Operator Contracted Services (Appendix B), be approved with no changes.

Review of Board Policy BA-8.6, Transportation: Student Safety

Superintendent Arnew reported that the policy had been reviewed and a revision addressing declared states of emergency or pandemics was being recommended.

A motion was adopted that Board Policy BA-8.6, Transportation: Student Safety (Appendix C), be approved as revised.

Item 12.1.1 January 26, 2021 RESOURCE COMMITTEE REPORT Page 3

RECOMMENDATIONS

1. That Board Policy BA-4.6, Expenses and Reimbursements for Employees/Trustees, be sent back to administration for further review and the matter dealt with at a future Resource Committee meeting.

2. That Board Policy BA-8.2, Bus Operator Contracted Services, be approved with no changes.

3. That Board Policy BA-8.6, Transportation: Student Safety, be approved as revised.

4. That the Resource Committee Report, dated January 26, 2021, be received for information.

Trustee Rose Kitney Committee Chairperson Appendix A Item 12.1.1 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

POLICY STATEMENT

Section: Business and Administrative Services • Finance Policy: EXPENSES AND REIMBURSEMENTS FOR Policy Code: BA-4.6 EMPLOYEES/TRUSTEES Page 1

It is the policy of the Board to reimburse trustees and eligible employees for expenses, and guidelines have been established to ensure that employees and trustees are aware of expenditures that can be reimbursed. The expenses should be necessary and reasonable. Authorized expenses incurred to support Board objectives are legitimate expenses, associated with the duties of the individual’s role, that can be charged to a school or department budget, or reimbursed where paid personally.

1. Travel Expenses

Travel by employees/trustees using their own vehicles to travel on Board business will be reimbursed upon submission of a monthly travel expense claim.

The Government of Canada’s reasonable per-kilometre rate for all kilometres, published each January, will be the Board’s kilometre reimbursement rate, effective September 1 of that year, and will be reviewed on February 1 to determine if a change is required.

2. Meal Expenses

Alcoholic refreshment charges will not be reimbursed by the Board.

With the approval of the employee’s supervisor/Chairperson of the Board, costs incurred for meals will be reimbursed in accordance with Administrative Regulation No. BA-4.6.1, Expenses and Reimbursements for Employees/Trustees.

The Government of Canada total daily meal allowance, published each January, will be used as the amount for the Board’s daily meal allowance, effective September 1st of that year.

3. Telephone Expenses

3.1 Long distance charges incurred on a home phone for Board business can be claimed on a monthly expense claim; a signed photocopy with personal calls blanked out is acceptable.

3.21 It is recognized that while staying out of town on Board business, calls to home may be necessary for a variety of reasons. Cell phones are a more economical means of placing calls than hotel phones and should be used when possible.

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Business and Administrative Services • Finance Policy: EXPENSES AND REIMBURSEMENTS FOR Policy Code: BA-4.6 EMPLOYEES/TRUSTEES – continued Page 2

Within reasonable limits, long distance calls to home while out of the system on Board business can be charged to the Board.

3.32 Employees/trustees who have been supplied with corporate cell phones are advised to contact the Information and Communications Technology Department for telephone plans when travelling out of province or near the United States border. Effective May 2018, all Board-provided/corporate cell phones, with the exception of all superintendents and the director, are blocked from roaming. When travelling within Canada the cell phone will continue to work, however when travelling within the United States or internationally, the cell phone will display No Service.

4. High Speed Internet Service

High speed internet service is to be provided to trustees, senior administration, and specific staff as approved by the Superintendent of Business and Corporate Services. The service should be provided in the most efficient means possible and at the most reasonable cost. High speed internet service is provided to the student trustees at his/her their secondary schools.

The Information and Communications Technology Department is to be contacted for recommendations regarding high speed internet providers who can provide service to trustees and senior administration by the most efficient means possible. Once internet service has been provided, any internet service issues are to be addressed by the trustee/senior administrator and the provider.

Trustees and senior administrators who are personally invoiced by the high speed internet provider are to be reimbursed through their monthly expense form submission, with supporting receipts.

5. Receipts Supporting Expense Claims

Eligible expense claims must be consistent with Board policy and be supported with original receipts detailing the purpose of the expenditure, in compliance with audit requirements. A written explanation with the claim will be provided in rare circumstances where a receipt is not available. Expense claims must be approved by the employee’s supervisor prior to submission for reimbursement. In the event that an overpayment occurs, the claimant shall be required to repay any and all such overpayments received. Expense claims for a group can only be claimed by the most senior staff member in the group.

6. Corporate Credit/Purchasing Cards KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Business and Administrative Services • Finance Policy: EXPENSES AND REIMBURSEMENTS FOR Policy Code: BA-4.6 EMPLOYEES/TRUSTEES – continued Page 3

The use of corporate credit/purchasing cards builds efficiency by simplifying the acquisition and payment of some purchases and travel expenses. Cardholders are responsible for exercising due care and judgement when using corporate credit/purchasing cards.

Refer also to Administrative Regulation BA-5.1.1, Purchasing Procedures, Appendix D, Purchasing Cards (P-Cards).

7. Trustee Attendance At Special Events

Trustees receive many invitations to attend special events in their capacity as Board representatives. Some invitations require the purchase of a ticket or a contribution towards a gift; expenses incurred for such events can be reimbursed by submitting the amount on a monthly travel expense claim.

Expenses greater than $100.00 should be pre-approved. This does not include Board or committee meetings, or school events within the Board’s jurisdiction.

8. Trustee Accommodation

Travel accommodation should be booked through the Office of the Director to ensure that the best corporate rate is obtained and to enable hotels to bill the Board directly. Emergency accommodation arising from unforeseen circumstances while attending any Board function, either in or out of the system, will be paid upon submission of original receipts.

9. Trustee Memberships

Requests for the Board to pay for membership for individual trustees in organizations relevant to their role as trustee, but which are not Board memberships, must be approved in advance by the Board.

10. Trustee Equipment

Standard equipment (laptop, printer, cell phone) will be provided to all trustees. All equipment must be returned to the Education Centre when the duties of the trustee ceases.

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Business and Administrative Services • Finance Policy: EXPENSES AND REIMBURSEMENTS FOR Policy Code: BA-4.6 EMPLOYEES/TRUSTEES – continued Page 4

11. Miscellaneous Expenses Incurred by Trustees

Occasionally, other minor miscellaneous expenses could be incurred by a trustee and these may be submitted for reimbursement. Generally, such items will be limited to the following:

11.1 Postage costs incurred arising from written communication with constituents, trustees from other boards, etc. are intended to be individual in nature, and mass mailings to constituents and others are not eligible for reimbursement. Trustees are expected to utilize the Board's internal mailing system wherever possible.

11.2 Small quantities of envelopes and stationery items may be provided on request. These items should be used on a very limited basis and only for Board business. The Chairperson of the Board and Vice-chairperson of the Board will be permitted the use of Board stationery items to the extent that these items are required to discharge the duties of the office.

11.3 Business cards will be provided upon request, and must be consistent with the Board's standard format.

11.4 Items not specifically identified within this policy are not eligible for reimbursement unless approved by the Board (for example, charitable donations).

12. Approval of Trustee Expenditures

12.1 The Chairperson of the Board shall approve expenses initiated by trustees.

12.2 The Chairperson of the Board shall approve expenses initiated by the Director of Education.

12.3 The Superintendent of Business and Corporate Services shall approve expenses initiated by the Chairperson of the Board.

12.4 Where a trustee has been denied entitlement for reimbursement for an item, the Chairperson of the Board will advise in writing of the reason for the disqualification. Trustees disputing the eligibility of any expense item may appeal to the Board, in public session.

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Business and Administrative Services • Finance Policy: EXPENSES AND REIMBURSEMENTS FOR Policy Code: BA-4.6 EMPLOYEES/TRUSTEES – continued Page 5

13. Disclosure of Trustee Annual Expenditure

Each trustee’s annual expenditure will be made public.

Administrative regulations will be maintained that reflect the philosophy of this policy.

Established: February 25, 1999 Revised/Reviewed: October 24, 2002 April 28, 2011 February 22, 2007 January 23, 2012 September 25, 2008 February 27, 2014 October 29, 2009 DRAFT January 6, 2021

Appendix B Item 12.1.1 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

POLICY STATEMENT

Section: Business and Administrative Services • Transportation Policy Code: BA-8.2 Policy: BUS OPERATOR CONTRACTED SERVICES Page 1

Annually, the Kawartha Pine Ridge District School Board shall enter into a formal written contract agreement with all school bus operators for the provision of transportation services.

The following items are to be addressed in the contract agreement:

1. payment to bus operators, 2. tendering of bus routes, 3. limitations on holding of bus contracts, 4. bus insurance, 5. inclement weather and strike action affecting bus contracts, 6. transfer of bus contracts, 7. bus safety checks, 8. vehicle/route inspections, 9. student bus safety training, 10. driver requirements (licensing, police record check, first aid and CPR training), 11. maximum age of vehicles, and 12. two-way communication.

Discussions regarding whether or not to provide an increase to bus contracted rates will occur annually between the Chief Administrative Officer of Student Transportation Services of Central Ontario (STSCO) and the Superintendent responsible for transportation during the annual budget review process. The Chief Administrative Officer and Superintendent will, when requested, meet with representatives of all school bus operators serving the Board, to receive input on the budget process, prior to the submission of the transportation budget to the Board. Notwithstanding a meeting with administration, bus operators will have the right to address the Board at the public input stage of the annual budget process.

It is an objective of the Board to achieve a limit on the number of bus routes to be serviced by one operator at 25% of the total number of routes administered by the Board. Any company currently exceeding the 25% limit, as of the date of approval of this policy, shall be considered legal non-conforming and shall work to the 25% limit through attrition.

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Business and Administrative Services • Transportation Policy Code: BA-8.2 Policy: BUS OPERATOR CONTRACTED SERVICES – continued Page 2

The transfer of bus contracts dealing with more than 5 routes can only be approved by the full Board. The Director of Education, or designate, shall submit a detailed report, including a recommendation to approve or deny the transfer request, to the Board for their review and decision.

Administrative regulations will reflect the philosophy of this policy.

Established: April 29, 1999 Reviewed/Revised: September 28, 2006 June 23, 2011 February 25, 2016 DRAFT January 6, 2020

Item 12.1.2 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

PROGRAM REVIEW COMMITTEE REPORT

Due to the current health advisory and public health measures in place provincially, the committee met virtually using WebEx on January 12, 2021, and livestreamed through the KPR YouTube channel and reports as follows.

ATTENDANCE

Present: Trustees S. Russell (Committee Chairperson), D. Lloyd (Chairperson of the Board), A. Lloyd (Vice-chairperson of the Board), T. Brown, C. Dickson, K. Dupuis and J. Klassen Jeninga.

Also Present: Trustees S. Bobka and C. Abraham and G. Tompkins, G. Ingram, S. Girardi, J. Maliha, D. Fitzgerald, C. Tozer and L. Haemel.

Election of Committee Chairperson

Trustee Steve Russell was acclaimed Chairperson of the Program Review Committee for the year 2021.

School Year Calendar 2020-2021

S. Girardi, Superintendent of Education/Human Resources, reviewed Ministry requirements and protocols for the annual development of the School Year Calendar. It was reported that KPR plans its School Year Calendar in consultation with the Peterborough Victoria Northumberland and Clarington Catholic District School Board (PVNC) to jointly support school communities and facilitate shared transportation costs.

A review of the 2021-2022 School Year Calendar was provided, indicating that the Ministry allows a total of 7 Professional Activity (PA) days each year and 3 of those days must be devoted to provincial education priorities. PA days are strategically placed throughout the year where they best support principal and teacher learning.

It was indicated that input was invited for the 2021-2022 School Year Calendar through a survey on the board website from all parents/guardians, students, staff and community members. The survey requested that interested parties choose either Option A (School year resumes on September 1, with a PA day September 2, 2021 and March Break beginning Monday, March 14 through to Friday March 18, 2022) or Option B (School year resumes September 1, 2021 with two PA days prior to students starting September 7, 2021, and the March Break beginning Friday, March 11 through Friday, March 18, 2022).

There were 2515 respondents in total, of which 683 were in support of the proposed Option A and 1832 in support of Option B. Option B has therefore been recommended, as 73% of the total respondents were in favour of this option. Parents/guardians were overwhelmingly supportive of this option as well. Item 12.1.2 January 26, 2021 PROGRAM REVIEW COMMITTEE REPORT Page 2

It was noted that accommodations may be made in the event the COVID-19 Pandemic has not been resolved.

Following discussion and questions of clarification, a recommendation was adopted that Option B of the 2021-2022 School Year Calendars and Summary, as corrected, be approved for submission to the Ministry of Education. A copy of School Year Calendars (Appendices A – C) and Summary (Appendix D) are included.

Review of Board Policies B-7.5, Social Media and Digital Communications, and ES-1.6, Personal Electronic Devices (PEDs)

G. Tompkins, Superintendent of Education, reported that in accordance with Board Policy B-1.1, Board Operation and Policy Development, the normal policy review period is five years.

Board Policy B-7.5, Social Media and Digital Communications, was last revised in April 2015. The policy has been reviewed and a minor housekeeping revision is being recommended.

Board Policy ES-1.6, Personal Electronic Devices (PEDs), was last revised in September 2013. The policy has been reviewed and revisions are being recommended to clarify permitted uses of personal mobile devices during instructional time and other housekeeping items.

Discussion was held and questions of clarification were addressed. A recommendation was adopted • That Board Policy B-7.5, Social Media and Digital Communications (Appendix E), be approved reflecting changes, as revised. • That Board Policy ES-1.6, Personal Electronic Devices (PEDs) (Appendix F), be approved reflecting changes, as revised.

A copy of the revised Policies are included in Appendix E and F.

Student Census Data Update

J. Maliha, Superintendent of Education, reported that in the 2018-2019 year, as part of KPR’s Identity-based Data Collection plan, KPR conducted the “Every Student Matters” census to gather demographic data about the students and families we serve. This data will correlate to other achievement and opportunity data to determine gaps in service to students.

It was reported that 86% of students in Grades 7-12, and 42% of parents/guardians of students from Kindergarten to Grade 6, responded to the survey.

It was indicated that under the Anti-Racism Act, all District School Boards in Ontario are required to collect identity-based data from students by January 2023. KPR is among the first 8 boards in Ontario to complete this data collection. Our early data collection is expected to benefit KPR through actions taken before 2023. Item 12.1.2 January 26, 2021 PROGRAM REVIEW COMMITTEE REPORT Page 3

It was reported that the KPR Equity, Diversity and Inclusion Office, filled two temporary positions to support data collection for the 2018-2019 and 2019-2020 school years. Those contracts ended in August 2020. When the contracts ended, responsibilities for census data transitioned to the KPR Research Office in September 2020. There are still a number of other types of reports on census data that will need to be developed in order to meet the Anti-Racism Data Standards, including an overall final public report by January 2023. Therefore, the role of Research Assistant has been added to the KPR Research Office, and the Research Office lead continues to report to Teaching and Learning. This one-year position was posted in November and filled in January 2021.

It was reported that research and analysis decisions pertaining to census data benefit from the insight of a partnership between Equity, Diversity and Inclusion and Teaching and Learning. A Census Steering Committee has been formed to meet monthly in order to guide and support the development of reports that will inform decision making. The Census Steering Committee will provide regular updates to Administrative Council. The Census Steering Committee will strategize the analysis, utilization, and communication of data. Ad Hoc Census Advisory and Census Interpretation Committees will be formed with membership dependent on the focus of data being considered.

It was also reported that work to determine best practices to support school administrators in the use of the school-level frequency reports and other census results has also begun.

Questions of clarification were addressed. A recommendation was adopted that the Student Census Data Update report be received for information.

Pivoting to Online Learning January 2021

As background G. Ingram and G. Tompkins, Superintendents of Education, reported that on March 13, 2020, the province announced schools would be closed due to the COVID-19 pandemic. School boards in Ontario instituted emergency distance learning to support students for the remainder of the school year.

It was explained that September 2020 began with “virtual learning” as an option for parents/guardians to consider. In anticipation of a second provincial lockdown, face to face educators were advised in the fall of 2020 to prepare should they need to ‘pivot’ to online learning. This preparation involved taking steps to familiarize themselves and their students with various online platforms and tools. Training in online learning platforms was offered to staff.

It was reported that on December 21, 2020, the Ministry of Education announced that schools would be closed to all students from January 4 to 11, 2021 and that secondary schools would remain closed until January 25, 2021. Educators in both our elementary and secondary schools moved to supporting remote learning during the school closure period.

It was reported that elementary students were scheduled to return to face-to-face learning on January 11, 2021. On January 7, 2021 it was announced that remote Item 12.1.2 January 26, 2021 PROGRAM REVIEW COMMITTEE REPORT Page 4

learning will be extended until January 25, 2021. Educators will continue to engage with their students in online learning building upon the experience gained in the spring of 2020.

It was also reported that secondary schools continue to offer remote learning. All programming is being supported during this time. Students in cooperative education courses are attending their placements if they can do so within the required safety precautions.

It was reported that principals have indicated educators have pivoted to remote learning successfully and the initial feedback has been positive.

It was also reported that approximately 660 Chromebooks have been loaned to secondary students as requested. Elementary students have and are in the process of receiving approximately 2,800 devices from central and school stock.

A recommendation was adopted that the Pivoting to Online Learning Report, dated January 12, 2021, be received for information.

RECOMMENDATIONS

1. That Option B 2021-2022 School Year Calendars for elementary schools secondary schools, including Centres for Individual Studies, Brookside Secondary School and School Year Calendar 2020-2021 Summary reflecting correction as discussed, be approved for submission to the Ministry of Education.

2. That Board Policy B-7.5, Social Media and Digital Communications, be approved reflecting changes as discussed, as revised.

3. That Board Policy ES-1.6, Personal Electronic Devices (PEDs), be approved reflecting changes as discussed, as revised.

4. That the Program Review Committee Report, dated January 26, 2021, be received for information.

Steve Russell Committee Chairperson Appendix A Item 12.1.2 January 26, 2021

Board Name Kawartha Pine Ridge DSB (B66079) Calendar Title Panel Calendar Type Date Created [2021-385618] Option A - Elementary Regular Sep 29, 2020 Elementary Start of School Year End of School Year First Day Students Last Day Students Sep 01, 2021 Jun 30, 2022 Sep 07, 2021 Jun 29, 2022 Status Description Draft Students Sept. 7/20-Jun 29/21. One PA Day prior. No Board designated holiday prior to March Break PA Instr Exam Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days M T W T F M T W T F M T W T F M T W T F M T W T F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 August 0 0 0

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 September 1 18 0 B P* B H 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October 1 19 0 P* H 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 November 1 21 0 P* 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December 0 13 0 B B B B B B B B B B 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 January 1 20 0 P 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 February 0 19 0 H 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 March 0 18 0 B B B B B 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 April 1 18 0 P H H 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 May 0 21 0 H 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 June 2 20 0 P P 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 July 0 0 0

Total 7 187 0 Legend P -Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; H -Statutory Day; / -Half Day; P* -Professional Activity Day Devoted to Provincial Education Priorities; Appendix A Item 12.1.2 January 26, 2021

Board Name Kawartha Pine Ridge DSB (B66079) Calendar Title Panel Calendar Type Date Created [2021-386375] Option A - Secondary Regular Nov 03, 2020 Secondary Start of School Year End of School Year First Day Students Last Day Students Sep 01, 2021 Jun 30, 2022 Sep 07, 2021 Jun 29, 2022 Status Description Draft Students Sept 7-June 29, PA Day prior to Labour Day, no Friday before March Break PA Instr Exam Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days M T W T F M T W T F M T W T F M T W T F M T W T F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 August 0 0 0

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 September 1 18 0 B P* B H 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October 1 19 0 P* H 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 November 1 21 0 P* 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December 0 13 0 B B B B B B B B B B 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 January 1 15 5 E E E E E P 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 February 0 19 0 H 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 March 0 18 0 B B B B B 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 April 1 18 0 P H H 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 May 1 20 0 P H 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 June 1 16 5 E E E E E P 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 July 0 0 0

Total 7 177 10 Legend P -Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; H -Statutory Day; / -Half Day; P* -Professional Activity Day Devoted to Provincial Education Priorities; Appendix B Item 12.1.2 January 26, 2021

Board Name Kawartha Pine Ridge DSB (B66079) Calendar Title Panel Calendar Type Date Created [2021-385590] Option B - Elementary Regular Sep 29, 2020 Elementary Start of School Year End of School Year First Day Students Last Day Students Sep 01, 2021 Jun 30, 2022 Sep 07, 2021 Jun 29, 2022 Status Description Draft Two PA Days prior to Labour Day, Board Designated holiday Friday prior to Labor Day & March Break PA Instr Exam Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days M T W T F M T W T F M T W T F M T W T F M T W T F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 August 0 0 0

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 September 2 18 0 P* P* B H 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October 0 20 0 H 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 November 1 21 0 P* 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December 0 13 0 B B B B B B B B B B 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 January 1 20 0 P 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 February 0 19 0 H 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 March 0 17 0 B B B B B B 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 April 1 18 0 P H H 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 May 0 21 0 H 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 June 2 20 0 P P 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 July 0 0 0

Total 7 187 0 Legend P -Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; H -Statutory Day; / -Half Day; P* -Professional Activity Day Devoted to Provincial Education Priorities;

1 Appendix B Item 12.1.2 January 26, 2021

Board Name Kawartha Pine Ridge DSB (B66079) Calendar Title Panel Calendar Type Date Created [2021-386329] Option B - Secondary Regular Nov 03, 2020 Secondary Start of School Year End of School Year First Day Students Last Day Students Sep 01, 2021 Jun 30, 2022 Sep 07, 2021 Jun 29, 2022 Status Description Draft Two PA Days prior to Labour Day, Board Designated holiday Friday prior to Labor Day & March Break PA Instr Exam Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days M T W T F M T W T F M T W T F M T W T F M T W T F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 August 0 0 0

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 September 2 18 0 P* P* B H 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October 0 20 0 H 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 November 1 21 0 P* 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December 0 13 0 B B B B B B B B B B 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 January 1 15 5 E E E E E P 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 February 0 19 0 H 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 March 0 17 0 B B B B B B 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 April 1 18 0 P H H 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 May 1 20 0 P H 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 June 1 16 5 E E E E E P 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 July 0 0 0

Total 7 177 10 Legend P -Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; H -Statutory Day; / -Half Day; P* -Professional Activity Day Devoted to Provincial Education Priorities;

2 Appendix C Item 12.1.2 January 26, 2021

Board Name Kawartha Pine Ridge DSB (B66079) Calendar Title Panel Calendar Type Date Created [2021-387273] Brookside Secondary Regular Dec 09, 2020

Start of School Year End of School Year First Day Students Last Day Students Sep 01, 2021 Jun 30, 2022 Sep 07, 2021 Jun 29, 2022 Status Description Draft Two PA Days prior to Labour Day, Board Designated holiday Friday prior to Labor Day & March Break PA Instr Exam Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days M T W T F M T W T F M T W T F M T W T F M T W T F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 August 0 0 0

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 September 2 18 0 P* P* B H 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 October 0 20 0 H 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 November 1 21 0 P* 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 December 0 13 0 B B B B B B B B B B 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 January 1 20 0 P 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 February 0 19 0 H 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 March 0 17 0 B B B B B B 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 April 1 18 0 P H H 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 May 1 20 0 P H 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 June 1 21 0 P 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 July 0 0 0

Total 7 187 0 Legend P -Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; H -Statutory Day; / -Half Day; P* -Professional Activity Day Devoted to Provincial Education Priorities; Appendix D Item 12.1.2 January 26, 2021 KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

SCHOOL YEAR CALENDAR 2021-2022 SUMMARY

Elementary and Secondary

Wednesday, September 1, 2021 PA Day - Elementary and Secondary Thursday, September 2, 2021 School Improvement Friday, September 3, 2021 Non-Instructional Day - All Schools Closed

Monday, September 6, 2021 Labour Day - All Schools Closed Tuesday, September 7, 2021 Classes Begin Friday, September 10, 2021 All JK/SK students are attending

Monday, October 11, 2021 Thanksgiving Day - All Schools Closed Friday, November 26, 2021 PA Day - Elementary and Secondary School Improvement Monday, December 20, 2021 to December/Christmas Break - All Schools Closed Friday, December 31, 2021

Monday, January 3, 2022 Classes Begin for 2022 Monday, January 24, 2022 Secondary School Examinations Begin Monday, January 31, 2022 PA Day - Elementary - Assessment Day Secondary - Turn Around Day Tuesday, February 1, 2022 Semester 2 Begins - Secondary Students

Monday, February 21, 2022 Family Day - All Schools Closed Friday, March 11, 2022 to March Break - All Schools Closed Friday, March 18, 2022

Friday, April 8, 2022 PA Day - Elementary and Secondary School Improvement Friday, April 15, 2022 Good Friday - All Schools Closed Monday, April 18, 2022 Easter Monday - All Schools Closed Friday, May 6, 2022 PA Day – Secondary Only

Monday, May 23, 2022 Victoria Day - All Schools Closed Friday, June 10, 2022 PA Day - Elementary Only - Assessment Day Thursday, June 23, 2022 Secondary School Examinations Begin

1 Appendix D Item 12.1.2 January 26, 2021 Wednesday, June 29, 2022 Last Instructional Day - Elementary Students

Thursday, June 30, 2022 PA Day - Elementary and Secondary – School Improvement

2 Appendix E Item 12.1.2 January 26, 2021 KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

POLICY STATEMENT

Section: Board and Community • Community Relations Policy Code: B-7.5 Policy: SOCIAL MEDIA AND DIGITAL COMMUNICATIONS Page 1

The Kawartha Pine Ridge District School Board (KPR) is committed to open, two-way communications with parent(s)/guardian(s), school councils, students, community partners and members of the public. The rapid growth of digital technologies and social media offers an unparalleled resource for communications. Student and staff safety, privacy and confidentiality of information must remain paramount.

KPR encourages the use of social media for both organizational communications, and as a collaborative learning tool with students. The intentional incorporation of digital citizenship is foundational to the use of social media with students.

Board employees are expected to conduct themselves in a professional manner at all times. All communications using social media must be professional, inclusive and in accordance with all Board policies and regulations.

The administrative regulations on Social Media and Digital Communications reflect the philosophy of this policy and provide specific guidelines to ensure appropriate and effective use of digital technologies and social media.

Established: April 23, 2015 Revision Dates: DRAFT: January 12, 2021 Appendix F Item 12.1.2 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

POLICY STATEMENT

Section: Educational Services • Student Welfare Policy Code: ES-1.6 Policy: PERSONAL ELECTRONIC DEVICES (PEDs) Page 1

The Kawartha Pine Ridge District School Board maintains a safe and caring environment which promotes and supports the educational benefits of technology use, including Personal Electronic Devices (PEDs). PEDs include, but are not limited to, laptops, chromebooks, tablets, cellular phones, smartphones, portable audio players/recorders (iPods, MP3 players), handheld game consoles, watches, photo and/or audio devices (cameras, camcorders). while reducing the negative impact of this same technology. Teaching and modeling the appropriate use of technology are is essential to support students with understanding the positive benefits and potential the most effective methods of helping students to understand both the positive and negative impacts of technology.

Existing and emerging mobile and smart technologies continue to present new opportunities and challenges for educators in providing all members of our school communities with safe and productive learning and working environments. In order to ensure a positive climate for all our school communities, with the aim of improving student achievement, increasing promoting school safety, protecting individual privacy and promoting character development developing digital citizenship, the Board asserts that school principals and vice-principals, with support from teaching staff, regulate are responsible for communicating expectations and monitoring the use of Personal Electronic Devices (PEDs) on school premises and during school-sanctioned activities.

As referenced in Policy/Program Memorandum No. 128, the use of personal mobile devices during instructional time is permitted under the following circumstances:

• for educational purposes, as directed by an educator • for health and medical purposes • to support special education needs.

1. Guiding Principles

1.1 Safe, caring environments promote student success.

1.2 All students and staff have the right to attend an workplace environment free of harassment (Board Policy No. ES-1.1, Safe, Caring and Restorative Schools).

1.3 Personal Electronic Devices can provide a safety net for students and staff.

1.34 The intentional and Iinnovative use of technology is utilized to can promote improved enhanced instruction student learning. KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Educational Services • Student Welfare Policy Code: ES-1.6 Policy: PERSONAL ELECTRONIC DEVICES (PEDs) – continued Page 2

1.45 Assistive Personal Electronic Devices are also used to support student learning, as outlined in an Individual Education Plan (IEP). are an identified requirement in individual education plans for some students.

2. It is an expectation that school administration include and communicate guidelines for acceptable PED usage and the associated consequences for misuse in student, staff, parent/guardian, volunteer and visitor communications.

3. It is an expectation that the school principal, vice-principal or designate as well as other Board designate staff, carry PED’s where appropriate.

3.4. The school principal or designate may provide specific instruction to the school community regarding the acceptable use of PEDs, as outlined in the administrative regulations supporting this Board policy.

4.5 The Board and its schools are not responsible for lost, stolen or damaged personally owned PEDs.

5.6 Consequences for the inappropriate or prohibited use of PEDs will follow progressive discipline guidelines and, depending on the nature of the infraction, may result in a range of responses, in accordance with School Codes of Conduct, Ontario Safe and Caring Accepting Schools legislation and Board Policy No. ES-1.1, Safe, Caring and Restorative Schools, and as outlined in the administrative regulations supporting this Board policy.

6.7 It is at the discretion and authority of the principal or designate whether PED usage compromises or interferes with school security, personal safety, individual privacy or academic integrity.

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

Section: Educational Services • Student Welfare Policy Code: ES-1.6 Policy: PERSONAL ELECTRONIC DEVICES (PEDs) – continued Page 3

Established: April 24, 2008 Revised/Reviewed: September 26, 2013 DRAFT: January 12, 2021

Item 15.1 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

SPECIAL EDUCATION ADVISORY COMMITTEE REPORT

The committee met on January 5, 2021 through the WebEx Platform and reports as follows.

ATTENDANCE

Present: A. Lloyd Trustee (Committee Chairperson) A. Rodriguez Community Living Peterborough (Committee Vice-chairperson) J. Klassen Jeninga Trustee A. Cranfield Five Counties Children’s Centre C. Dickson Trustee (Alternate) T. Hill Developmental Services Ontario M. Robinson Autism Ontario – Peterborough Chapter D. Toth Alternatives Community Program Services Incorporated

Regrets: K. Traynor Down Syndrome Association of Peterborough

Absent: J. Burke-Byrne Canopy Support Services Peterborough A. Hunt-Schmoll Principal, Brighton Public School W. Johansen Ontario Association of Families of Children with Communication Disorders A. Smoke First Nations

Also Present: A.M. Duncan, R. Cromlish, C. Filip, A. Fletcher, A. Foster, T. Horsman J. Massie, and L. Hull

Election of Committee Chairperson

Trustee A. Lloyd was acclaimed Chairperson of the Special Education Advisory Committee for the year 2021.

Election of Committee Vice-chairperson

A. Rodriquez, Community Living representative, was acclaimed Vice-chairperson of the Special Education Advisory Committee for the year 2021.

Board Report

Trustee A. Lloyd updated the committee on events and initiatives being undertaken by the Board.

Item 15.1 January 26, 2021 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 2

Presentation

R. Cromlish, Senior Clinician for Autism Support and T. Horsman, Psychological Associate, presented on Executive Functioning. Together they shared:

• What is Executive Functioning, and what are the main areas? • Signs of Executive Functioning issues. • How does Executive Functioning relate to Psychology? • Assessing Executive Functions. • Executive Functioning and Autism. • How can schools support students who struggle with Executive Functions? • Accommodations recommendations. • Teaching Executive Functioning skills.

Administrative Update

Superintendent Duncan presented an overview of the Professional Development available from the department, demonstrating the live links on the intranet apps.

Superintendent Duncan informed the committee that the board has heard from the Ministry regarding the Student Incidence Portion (SIP) claims for 2020-2021. The claim amount granted by the Ministry for the 2019-2020 school year will be the same amount granted for the 2020-2021 school year, which is approximately $7 million.

The committee heard an overview of the December 21, 2020 memo from the Ministry of Education that required school boards to offer in-person learning to students with special needs who could not be accommodated virtually. The Kawartha Pine Ridge District School Board will be welcoming all Learning and Life Skills Classes, elementary and secondary, in-person, on January 11, 2021. It was reported that the remaining secondary student population is scheduled to return to in-person learning on January 25, 2021.

Superintendent Duncan presented The Special Education Logic Model to members noting the consultation process in the development of the logic model included input from all department members through their departmental leaders. Highlights include implementation of new attendance pathways, professional development, staff wellness, supporting positive student behaviour administrative regulation, review and standardization of Learning and Life Skills (LLS) programs, reviewing practices through an equity lens, and succession planning.

Association Updates

The following associations provided verbal reports that included updates on upcoming meetings, in-services, projects, and various events:

• Five Counties Children’s Centre • Autism Society of Ontario – Peterborough Chapter • Alternative Community Program Services Incorporated • Developmental Services Ontario Item 15.1 January 26, 2021 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 3

Future Topics

February 2 ASD and Mental Health March 2 Self-regulation April 6 Language and Behaviour May 4 Budget June 1 LLS Programs June 15 Restorative Circles All Meetings Review of the Special Education Plan

Future Meeting Dates

The next meeting of the Special Education Advisory Committee will be held in Room 158 in person and WebEx at the Education Centre, 1994 Fisher Drive, Peterborough, at 3:30 p.m., on February 2, 2021.

RECOMMENDATION

1. That the Special Education Advisory Committee Report, dated January 26, 2021, 2020, be received for information.

Angela Lloyd Committee Chairperson

Item 15.2 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

EQUITY, DIVERSITY AND INCLUSION COMMITTEE REPORT

The committee met virtually via the WebEx platform on Wednesday, January 6, 2021 and reports as follows.

ATTENDANCE

Present: Trustee C. Dickson (Committee Co-chairperson), Trustee S. Russell (Committee Co-chairperson), S. Bell, J. Deck, J. Devlin, S. Gohil, E. Hinan, S. Koshurba, L. Lucciola, N. Shea, and S. Soussan

Regrets: D. Berger, N. Cloutier, C. Clarke, M. Dunn, A. Fletcher, and J. Wade

Also Present: J. Maliha, M. LaPointe, A. Foster and D. Findlater

General Updates

J. Maliha, Superintendent of Education, shared information about the Administrator Focus Groups. In discussions with Senior Administration and Trustees, it was decided to create focus groups with administrators. Approximately twenty administrators were involved. A few ideas started to emerge specifically around challenges with language and how people may not be comfortable with some terminology. Discussions occurred around actionable steps and establishing a structure moving forward and how this learning can be embed into our classrooms.

Committee members had discussions with some of our leaders in the system with respect to Equity, Diversity and Inclusion within our board and are looking to establish concrete structures moving forward that support the learning for all employee groups, such as teachers, early childhood educators (ECEs), secretarial and custodial staff to ensure all have a similar understanding of how KPR is moving forward. There is value in sitting in smaller groups and having conversations to move the learning and leading forward.

Equity Calendar

The committee received an update on the Equity Calendar. Unfortunately, this year a printed equity calendar will not be produced. With the current pandemic/lockdown and getting information out to schools, and receiving it back, the timing would lead into the months of July and August. The Days of Significance calendar will be emailed in an electronic format and will provide a more detailed description of relevant dates.

Black History Month

The committee received an update on Black History Month which will be more student focused due to the current pandemic and the cancellation of community events. It was also reported that learning opportunities will shift into more school-based events and supports. Item 15.2 January 26, 2021 EQUITY, DIVERSITY AND INCLUSION COMMITTEE REPORT Page 2

Administrator Professional Development

The committee received an update on administrator professional development. Karen Murray and Dr. Nicole West-Burns will be presenting a three-part series, with the focus being anti-black racism. Each one of the sessions will be from 4:00 p.m. – 6:00 p.m. and will be offered to all Administrators in the system on February 11, March 25, and April 8, 2021. Other employee groups will be provided training in the future. The initial session will focus on creating safe spaces and making sure there is an understanding of fundamentals of anti-black racism. The next sessions will focus on how to lead an anti- black racism program within the schools and how to make that shift in terms of mindset and culture. These will be virtual sessions and registration will be done through PD place.

Information Sharing/Updates

Committee members provided information and shared updates on upcoming meetings and various events.

Future Meeting Dates

April 7, 2021

RECOMMENDATION

1. That the Equity, Diversity and Inclusion Committee Report, dated January 26, 2021, be received for information.

Cyndi Dickson Committee Co-chairperson

Steve Russell Committee Co-chairperson Item 15.3 January 26, 2021

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

STUDENT TRANSPORTATION SERVICES OF CENTRAL ONTARIO (STSCO) GOVERNANCE COMMITTEE REPORT

The committee met on January 13, 2021 via WebEx and reports as follows.

ATTENDANCE

Present: David Bernier, Chairperson of the Board, Peterborough Victoria Northumberland and Clarington Catholic District School Board (PVNC) Diane Lloyd, Chairperson of the Board, Kawartha Pine Ridge District School Board (KPR), and Committee Co-chairperson Joan Carragher, Director of Education, PVNC Jennifer Leclerc, Director of Education, KPR Chris Arnew, Superintendent, Business and Corporate Services, KPR Isabel Grace, Superintendent of Business and Finance, PVNC Mario Nantel, Director of Transportation, Conseil Scolaire de District Catholique Centre-Sud (CSDCCS), Joel Sloggett, Chief Administrative Officer, STSCO Alissa Kyle, Executive Secretary, STSCO

2020-2021 Budget and Expenditure Update

J. Sloggett provided an update on the current budget to the end of November 2020 to the committee for review. It is projected that expenditures would exceed budget by approximately 3.28% in large majority due to a combination of factors including routes being added to deal with unforeseen challenges after the budget was set and some routes being extended in length as the school year approached. The increases are somewhat offset by savings in the Contractual Services – Extra Billings accounts. Expenditures will continue to be monitored and further reporting will be provided at the next committee meeting.

2021-2022 System Planning – Overview of Annual Service Changes and Efficiency Measures

J. Sloggett reported that each year STSCO reviews options for changes to the student transportation system and presents summary information to the Governance Committee for its consideration. Significant changes are not being proposed for the next school year, however, minor plans include:

• Setting bell times of 9:10 a.m. and 3:20 p.m. for Kaawaate East City Public School. These are the same times currently in place for Armour Heights Public School and will ensure current sharing of buses for the new school and an earlier start school in the area. • Earlier bell ties for Dale Road Senior Public School and Camborne Public School to ensure sustainability of the current double running of buses. • Walk zone adjustments for several schools where specific exception areas are no longer warranted due to acceptable walking routes now being in place. Item 15.3 January 26, 2021 STUDENT TRANSPORTATION SERVICES OF CENTRAL Page 2 ONTARIO (STSCO) GOVERNANCE COMMITTEE REPORT

Inclement Weather Service Cancellation Discussion

J. Sloggett reported that on certain winter days, when it is anticipated that weather conditions will be of concern, it has been necessary to consider cancelling bus service in all or part of the STSCO jurisdiction. The guiding principle used is that cancellations should be by region (Clarington, Northumberland or Peterborough), or the whole STSCO area. STSCO routinely receives feedback from parents requesting that STSCO consider sub-regional cancellations (i.e., the north half of Clarington or the County of Peterborough but not the city). J. Sloggett summarized the decision-making process and noted: • Service cancellation decisions are taken very seriously. • The process is led by STSCO in consultation with area bus and taxi companies and municipal roads officials between 5:00 a.m. and 6:00 a.m. on the day of concern and consensus is reached as to the need for service cancellation, and whether part of or all the jurisdiction is to be included. • Weather forecasts are relied upon to gauge the extent and duration of expected storm systems. • The goal is for the resulting decision to be posted on the STSCO website, social media alerts issued, and media outlets advised by 6:15 a.m. so families and the public area are made aware in time to adjust their day’s schedule.

The committee discussed the need for updating the process and determined that STSCO should survey other transportation consortia regarding the use of sub-regional cancellations and the school boards will review how this type of change would impact staffing in the schools.

RECOMMENDATION

1. That the Student Transportation Services of Central Ontario (STSCO) Governance Committee Report, dated January 26, 2021, be received for information.

Diane Lloyd Committee Co-chairperson Item 15.4 January 26, 2021

TO: Kawartha Pine Ridge District School Board

TOPIC: Strategic Directions 2019-2022 – Strategic Priorities Update

INITIATOR: Rita Russo and Jennifer Leclerc, Directors of Education

BACKGROUND

1. On December 17, 2019, the Board approved the Strategic Plan, Excellence in Learning, Life and Community - 2019-2022.

2. Board Policy B-3.1, Strategic Planning and Priorities, outlines that the initial strategic priorities containing specific expected outcomes and plans of action in support of the strategic plan shall be presented to the Board, and that interim reviews and updates will be conducted.

STATUS

3. The initial strategic priorities and an overview of the ongoing work in all departments that supports the strategic plan has been created by members of the Senior Administration Team.

4. The January 2021 strategic priorities update is attached as Appendix A.

RECOMMENDATION

1. That the Strategic Directions 2019-2022 – Strategic Priorities Update, dated January 26, 2021, be received for information.

Rita Russo and Jennifer Leclerc Directors of Education REVISED Appendix A Item 15.4 January 26, 2021 STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Review and Update Learning • Superintendent for • September 2020 – • Teachers of Secondary English courses have EXCEL IN LEARNING Resources - English Courses. Secondary Program June 2021 participated in a review of their core resources WE: • Secondary Program • November 2020 – and begin resources that reflect the KPRDSB • Create a strong foundation Principal June 2021 administrative regulations. for student achievement in • Instructional Leadership literacy and numeracy; Consultants - Secondary • Provide a diverse range of learning opportunities • Established a Math Foundations • Superintendent for • November 2020 – • Principals and teachers are prepared to offer through academics, the Implementation Steering Committee to Secondary Program June 2021 the new Grade 9 Foundations in Math course. arts, physical activities, create a critical path to support the • Secondary Program social, cultural and implementation of the new Grade 9 Principal community connections; Math course scheduled to being in • Instructional Leadership • Offer relevant, meaningful September 2021. Consultants - Secondary curriculum that engages • Establish a Secondary Math students in becoming well- Leadership Team to support teacher rounded, critical thinkers; learning and implement the new • Close opportunity and Grade 9 math course. achievement gaps to support equitable outcomes; • Champion Indigenous • Expand access of industry recognized • Superintendent for • • Students will be able to complete the education, achievement and certifications required for Specialist Secondary Program requirements for their specific SHSM program. awareness for all. High School Major (SHSM) programs. • Secondary Program Principal • Instructional Leadership Consultants - Secondary

1 REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Provided system direction and support • Teaching and Learning • Completed in Fall 2020 • All KPR elementary teachers are introduced to EXCEL IN LEARNING resources for the implementation of Elementary the revised math curriculum. Continued the Revised Math Curriculum through • Knowledge and understanding of new the KPR Scope and Sequence at the provincial expectations in math are clearly September and November communicated. Professional Activity Days. • Step by step direction and support for the • Supported classroom teachers with teaching of math as outlined in the Scope and direction and support in using the Sequence are provided to teachers. Math Scope and Sequence through Making It Happen.

• Provided professional learning • Teaching and Learning • Ongoing in 2020-2021 • Support in transitioning from Web sessions for elementary teachers on Elementary Achievement to EDSBY ensures greater completing report cards in January success and confidence in completing report and February 2021 through EDSBY. cards through a new platform.

• Completed professional learning • Teaching and Learning • Completed 2020 • Primary English and French Immersion sessions virtually for K-2 French Elementary teachers know how to assess oral language for Immersion and English teachers on the purposing of strengthening oral language the use of a new oral language development. assessment tool.

• Completed professional learning • Teaching and Learning • Ongoing in 2020-2021 • Teachers new to the profession are provided sessions virtually for teachers in the Elementary with ongoing professional learning. New Teachers Induction Program (NTIP).

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Added 8 early literacy support • Special Education • 2019 – Present • Early literacy intervention for students that will EXCEL IN LEARNING Empower programs to KPR Principals improve their reading fluency. Continued elementary schools. • Special Education Resource Teachers in schools • Mental Health Team • Equipped and supported educators to • Special Education • Ongoing • Students will develop interpersonal skills and deliver grade-appropriate social- principals to become self-aware, socially aware, self- emotional learning programs. • Special Education regulated, and responsible decision makers. Resource Teachers in schools • Mental Health Team • Created a comprehensive • Special Education • January – October 2021 • Teachers will use strategies which are good for Professional Development Plan via Leadership Team all learners consistently and effectively in their virtual learning to support good for all practice. strategies such as differentiated instruction, assessment for learning, and universal design for learning. • Revised the Individual Education Plan • Special Education Principal • March 2020 – Current • Teachers create, implement and monitor more (IEP) guidelines and support • Focus Group of effective IEPs, resulting in improved student documents. Instructional Leadership achievement and well-being. Consultants and Special Education Resource Teachers • Special Education Leadership Team • Behaviour Support Assistants

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Provide appropriate Special Education • Special Education • 2019 – Current • Students who have safety and medical needs EXCEL IN LEARNING Support staff allocation to schools Principals can access their programs, and SIP funding Continued based on data for medical and safety • Focus Group of allows greater flexibility within the overall needs, collected ongoing throughout Instructional Leadership operating budget. the year, and partially funded through Consultants and Special Special Incidence Portion (SIP) claims Education Resource ($7 million). Teachers • Special Education Leadership Team • Behaviour Support Assistants • Provide virtual and in-person intensive • Senior Clinician for Autism • March 2020 – Current • Students living with autism have opportunities supports for students living with Support to practice their skills with peers for Autism Spectrum Disorder (ASD) via • Special Education System generalization to the school setting. Programs and Partnerships Funding, Principal • Teachers program more effectively for After School Skills Development students living with autism in their classroom. Program (ASSDP), ASD Additional Qualification course for teachers, and Dedicated Space in Schools for Applied Behaviour Analysis.

• Utilized Special Equipment Amount • Special Equipment Amount • Ongoing • School Staff can easily access the learning (SEA) trainers during COVID-19 to (SEA) Team tools for equipment and technology. provide equipment to schools for use • Parents are able to more independently at home and train parents as well as support their children in learning at home. students while learning at home - this has now become the norm. • Uploaded all tutorials, forms, instructional videos, user guides for supporting technology to a new Google Site that was built for SEA and Specialized Technology for ease of access.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Providing professional development in • Superintendent responsible • September 2020 – Current • Trustees, senior leaders, and administrators will EXCEL IN LEARNING the form of sessions, book clubs and a for Equity, Diversity, and build capacity in understanding anti-oppression, Continued 3-part interactive series with equity Inclusion critically analyze existing structures, and reflect experts for trustees, senior team, and on biases that influence their leadership. administrators.

• Training provided to student trustees • Superintendent responsible • December 2020- Current • Student leaders will examine their own biases and student leaders with respect to for Equity, Diversity, and and learn to apply equitable leadership Equity, Diversity, and Inclusion. Inclusion practices to the work they lead in schools with the students of KPR. They will be role models of equitable leadership.

• Develop a Culturally Relevant and • Superintendent responsible • December 2020 – Fall • Educators will have access to CRRP resources Responsive Pedagogy (CRRP) Toolkit for Equity, Diversity, and 2021 that will have direct impact on teaching for educators. Inclusion practices and serve to engage all students, and • Equity Consultant in particular, students who identify as Indigenous, racialized, or marginalized thus leading to improved equitable outcomes.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Updated New Hiring Policy – • Superintendent • October 2020 – January • Policy will be reflective of Ministry of Education SUCCEED IN LIFE, Regulation 274. Responsible for Human 2021 directive and Board directive leading to more WE: Resource Services equitable hiring practices within KPR. • Support the mental • Created a Mentally Healthy Return to • Mental Health Team, for • Updates ongoing • Mentally Healthy Schools and Classrooms health, resiliency and School google site for KPR staff to implementation by school promote student success in a caring wellbeing of students and promote staff learning and resources staff environment that promotes mental health for staff; for everyday mental health practices all. • Foster safe, inclusive and social emotional learning for all. school environments, and positive, caring • Providing Professional Learning to • Special Education • Ongoing • Staff have the tools needed to do their roles relationships with employee groups in supports such as Leadership Team effectively, and can work with a greater sense students, staff, families social-emotional learning, and more of self-efficacy. and communities; intensive supports such as Non- • Create conditions that Violent Criss Intervention, Violent meet our students’ unique Threat Risk Assessment, and needs, support transitions Restorative Conferences. and open doors to new directions and • Creation of a Restorative Practice • Superintendent • Work action and COVID- • The creation of a system-wide Restorative destinations; Committee and plan for system wide Responsible for Safe 19 curtailed planning in Practice Committee designed to institutionalize • Value and support all implementation of restorative practice. Schools this area. To be revisited the expanded use of restorative practice. learners, and encourage 2020-2021 experiential, life skills

development. • Provided training for new school • Manager of Professional • Ongoing (2 times per • Allows for efficient, effective and caring administrators and Mental Health Services year) responses to worrisome and potentially violent Clinicians Violence Threat Risk • VTRA Trainers behaviours in times of crisis. Assessment (VTRA). Refresher for • Superintendent • Provides administration confidence in dealing Principals and Vice-principals at Responsible for Safe with potential threats – VTRA, Case administrative meetings (completed Schools Conference for Worrisome Behaviour, etc. February).

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We inspire our students to • Provided Traumatic Events System • Superintendent • Initial Training October • Kevin Cameron’s training prepared system SUCCEED IN LIFE, Training for School Leaders Responsible for Safe 2019 leaders to deal with tragic events when they Continued. Schools happen – allows for proactive measures to be considered in conjunction with appropriate methods for dealing with communities during the aftermath. Provided some structure and thinking to system planning throughout the pandemic. • • Training for system leaders to better • Superintendent • April 2020 (not completed • Principals and Vice-principals requested understand substance abuse Responsible for Safe due to COVID-19) further support in this area to increase (including cannabis, vaping, opioids, Schools awareness of signs of substance abuse and etc.) and preventive measures. To be • Public Health Units preventive and supportive measures to assist coordinated with KPR public health staff in dealing with the problem. partners.

• Provided professional development for • Superintendent responsible • January 2020 • Special Education and Mental Health teams the Special Education Department for Equity, Diversity, and built on pre-existing knowledge of Equity, and Mental Health Clinicians to build Inclusion Diversity, and Inclusion and developed a capacity in the areas of Equity, deeper understanding of the impact of ‘White Diversity and Inclusion, with a focus Fragility’ on relationships and their professional on ‘White Fragility’ book study. practice.

We ENRICH OUR • Committed as part of the new • Information and • Initiated September 2020 • Students, staff and parents will have consistent COMMUNITIES. WE: Instructional Technology Plan, KPR Communications with ongoing professional platforms for teaching and learning and • Develop collaborative has to the consistent use of three Technology learning for staff communicating with parents/guardians. and strategic partnerships Learning Management Systems • Teaching & Learning with parents and (Edsby, Google Classroom and Desire • Implementation by all staff stakeholders focused on 2 Learn) to strengthen parent student success; partnerships through streamlined 7

REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) • Cultivate leadership in communication and consistent access our students, staff, to student learning. schools and communities particularly in the areas of environmental stewardship, instructional technology and innovation; • Implementation of the new Student • Information and • November 2020. – • KPR will have a consistent means of • Focus on continuous Information System (Aspen), the Communications February 2021 communicating student progress and improvement, service completion of elementary report cards Technology achievement through the Edsby platform excellence and will shift from Web Achievement to • Teaching & Learning (elementary and secondary) with the capability accountability in our Edsby Reporting. • Implementation by all of virtual distribution. organization. elementary staff

• Launch the new Instructional • Superintendent • Ongoing (3 year plan) • The use of technology in explicitly intentional Technology Plan with Principals/Vice- Responsible for Information ways to move beyond engagement/motivation principals emphasizing the role and Communications to supporting the development/refinement of technology plays in supporting student Technology essential skills. learning (Science, Technology, • Chief Information Officer • Creation of Markerspaces to support coding, Engineering, Arts and Mathematics – robotics and STEAM activities. (STEAM), Digital Leadership, Markerspaces, Learning Commons, etc.) to develop and refine essential skills (critical thinking, creativity, collaboration, communication, citizenship).

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We ENRICH OUR • Highlighted and promoted internal and • Mental Health Team • Ongoing • Staff and students will know where to seek COMMUNITIES external pathways to mental health mental health and crisis support both at school Continued support at meetings, in print materials, and in the community when needed. on board website, social media, in BeWell resource and videos for students, staff and families.

• Increased external membership on • Special Education • Ongoing • Students have more “wrap-around” service interdisciplinary teams to support our Leadership Team when we collaborate effectively with external students with special education and/or partners in service of student achievement and mental health needs. well-being.

• Updated the Identification, Placement • Special Education • Spring 2020 • IPRC processes are more clear and and Review Committee(IPRC) Parent Leadership Team transparent to parents. Guide to include more information from the Education Act. • Updated our external website to • Special Education • Spring 2020 • Parents and community partners can easily include more resources for Leadership Team access KPR Special Education, Mental Health parents/guardians and community and Well-being resources, which boosts public members. confidence and demonstrates accountability.

• Participated in the updating of the • Manager of Professional • Spring 2020 • A revised Joint CAS protocol is more Joint School Board-Children’s Aid Services responsive to new legislation and current Society (CAS) Protocol as part of a realities in schools. collaborative, interdisciplinary team.

• Created an Attendance Quick Guide • Manager of Professional • September 2020 • School staff can access information readily for school staff. Services should they have questions in order to take attendance accurately.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) We ENRICH OUR • Streamlined and digitized the Special • SEA Team • March – September 2020 • School staff are able to complete claims in a COMMUNITIES Equipment Amount (SEA) application more timely manner which frees up time to Continued process to decrease teacher workload work with students. in submitting claims.

• Resolve contractual dispute with Altus • Superintendent, Business • Ongoing • System improvements to work-flow, reporting Business Consultants Ltd. (Sparkrock and Corporate Services accuracy, position control and accountability. Enterprise Resource Planning • Senior Manager, Financial System) in order to facilitate Systems, Reporting and opportunity to work with Edsemblie on Payroll Services system improvements. • Human Resource Services Manager Systems • Information and Communication Technology • Exploration of career opportunities • Superintendent for • • with various community partners Secondary Program available to students from Grades 7- • Secondary Program 12 (Pathways Information Night, Principal Women in Science, Technology, • Instructional Leadership Engineering and Math (STEM) Consultants – Secondary Careers).

• Creation of an Equity, Diversity, and • Superintendent responsible • September 2020 – August • Intentionally interrupt the status quo to improve Inclusion Strategic Plan through an for Equity, Diversity, and 2021 outcomes for all students and staff. anti-oppression framework based on Inclusion • Dismantle systemic barriers to positive the Human Rights Code • Equity Consultant achievement and well-being. • Develop and anti-oppression framework for teaching, learning, and leading.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) • Creation of Equity, Diversity, Inclusion • Superintendent responsible • November 2020 • Results will inform the creation of the Equity, Thought Exchange for the system and for Equity, Diversity, and Diversity, and Inclusion Strategic Plan. KPR community. Inclusion • Communication Manager

• Creation of focus groups to gain • Superintendent responsible • December 2020 – current • Superintendent will gain an understanding of insight into the system equity needs of for Equity, Diversity, and the basic knowledge of the system with respect academic and non-academic staff. Inclusion to equitable practices and an awareness of necessary change according to system leaders, staff, students, and parents.

• Formation of multi-stakeholder • Superintendent responsible • September 2020 - current • Equity department will collaborate with other committees, which includes for Equity, Diversity, and departments and stakeholders to establish a Superintendents (Equity, Student Inclusion common understanding of goals over the next Achievement), principals, educators, • Research Analyst 4 years. This will be based on data and input research analyst, and community from a variety of sources, including the Student members from historically Census, Staff Census, School Climate marginalized groups. These Surveys, and Achievement Data. committees include: Equity Strategic Planning Committee, Census Data Steering Committee, and the Census Data Advisory Committee.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic • Addressing equitable opportunities • Information and • March 2020 – Ongoing • Students/families will have the required Reporting on system wide and outcomes for all students through Communications technology and internet access to engage in processes and interventions distribution of technology and internet Technology Department online/remote learning. during the COVID-19 devices as requested. Pandemic • Met with teachers of specialized • Superintendent for • Ongoing • Secondary schools will have the support programs to develop safe program Secondary Program required to meet the learning needs of all delivery guidelines. • Principal of Secondary students. Program • Instructional Leadership Consultants – Program and Pathways • Developed a secondary school • Superintendent for • Completed • Able to provide online education to students. quadmester model. Secondary Program • Developed resources to support • Principal of Secondary teacher planning, instruction and Program assessment in quadmester model. • Instructional Leadership • Created a Virtual High School model Consultants – Program and and hired staff to support Pathways administration and instruction. • Provided professional development for all secondary teachers to support the use of online learning tools such as Desire 2 Learn and Google Classroom. • Facilitated secondary principal/vice- • Superintendent for • Completed principal meetings to support the Secondary Program operation of schools given the new • Principal of Secondary structure and safety expectations. Program • Instructional Leadership Consultants – Program and Pathways

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Held subject based online meetings • Superintendent for • Completed Continued support teacher preparations for the Secondary Program new model. • Principal of Secondary • Developed subject based groups Program protocols to support COVID-19 safety • Instructional Leadership in classrooms. Consultants – Program and • Developed a new reporting calendar Pathways for secondary schools. • Created assessment resources to support the move away from traditional exams to culminating tasks.

• Added additional consultant support to • Superintendent for • Ongoing support online learning. Secondary Program • Principal of Secondary Program • Instructional Leadership Consultants – Program and Pathways

• Redesign of Indigenous People • Superintendent • October – November • Continued engagement of local Indigenous Awareness Month (IPAM) to move to Responsible for First partners. online format to leverage technology Nation, Métis, and Inuit and engage virtual and bricks and Education and department mortar students and staff. staff

• Development of departmental • Superintendent • Ongoing • Continued capacity building in awareness and YouTube and PodCast to create Responsible for First engagement in the development of a safe, repository of digital resources of IPAM Nation, Métis, and Inuit open and inviting environment of learning. guests and other content. Education and department staff

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Redesigning the supports provided to • Superintendent • Ongoing Provision of a rich and uniquely localized Continued staff delivered through virtual Responsible for First resources for staff and students to utilize in platforms to continue connection with Nation, Métis, and Inuit their learning towards embedding of Indigenous Education Consultants. Education and department indigenous culture history and perspectives. • Redesigning the supports provided to staff students delivered through virtual platforms to continue work to embed indigenous culture, history and perspective into the curriculum.

• Created the Reopening Support and • Teaching and Learning • Completed August 2020 • Elementary administrators and educators are Guidelines for all elementary schools. Elementary provided with direction and support resources • Created a video resource for all • Administrative Team from to welcome back students safely. schools about how to adapt the Virtual Elementary School • Elementary educators address the implications learning environment in response to (VES) for teaching and learning safely in response to public health directives. public health directives. • Provided system direction and support • Implementation plan in accordance with public resources for September Professional health directives supports re-opening of Activity days and staggered entry. schools safely. • Responded to weekly Frequently • Responsive action weekly to support Asked Questions (FAQs) from administrators with emerging issues related to Principals related to programming teaching and learning. questions. • All educators K-12 know and understand how • Created the Expectations for to ensure continuity of learning when students Continuity of Learning Protocol when cannot attend school due to COVID-19. students and staff cannot attend school due to COVID-19. • Provided system direction and support for all educators in pivoting to remote learning when students and staff cannot attend school due to COVID- 19

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Supported over 200 staff assigned to • Teaching and Learning • Ongoing in 2020-2021 • KPR commitment to ensuring all students are Continued the Virtual Elementary School (VES) Elementary provided with a quality education as required with 4,100 students from Kindergarten • Administrative Team from by Policy/Program Memoranda 164. to Grade 8 in the areas of planning, VES • Educators in the virtual school have developed assessment and evaluation. skills to teach virtually. • Created a VES website with timely • Engaging parents as partners in the virtual communication and supporting school ensures greater success for their resources for parents. children. • Struck a Virtual Elementary School • Council.

• Created Pandemic Re-Opening • Superintendent for Human • Policies to support schools and staff given document, Inclement Weather Policy Resource Services current pandemic situation. update, Working From Home guidelines, Principal Health and Safety Check List, and Employee Quarantine Language • Continuous Staffing Adjustments

• Creation of Virtual Schools for • Superintendents • Completed August 2020 Elementary and Secondary responsible for Elementary and Secondary Program and Human Resource Services

• Shared COVID-19 specific Mental • Mental Health Team • Completed August 2020 • Educators will prioritize student well-being and Health Resources with the system for be equipped to notice and respond half day of learning on September 4, appropriately to students experiencing social- with an emphasis of supporting the emotional problems. first 10 days of school with social emotional learning and everyday mental health practices.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Utilized the Summer Learning • Special Education • July – August 2020 • Students had a smoother entry back into Continued Partnerships and Program Funding to Leadership Team school after the March-June shutdown due to fund Mental Health Clinicians in • Mental Health Team COVID-19. Summer School, Special Education • School Special Education Resource Teachers (SERTs) in Teams Summer Learning and Summer • Summer School Teams School programs, and transitions programs for back to school for • students with special education and mental health needs.

• Providing intensive support to Virtual • Instructional Leadership • Ongoing • Teachers and support staff are networking SERTs, Virtual Learning and Life Consultants together with department staff to determine Skills teachers and Virtual support • Behaviour Support best practices and resources for supporting staff to implement Policy/Program Assistants students with special needs in a virtual Memoranda 164’s synchronous • System Principals environment. learning at home for students with special needs.

• Learning how to support student • All Special Education • Ongoing • Students are benefitting from virtual supports achievement and well-being virtually Department Staff as we learn how to provide them. from our own roles (virtual counselling, virtual assessments, virtual student engagement, virtual training and other supports typically done in-person), in an ongoing pivot to virtual.

• Learning to support students in the • All Special Education • Ongoing • Students are continuing to benefit from in- bricks and mortar schools within the Department Staff person supports, in spite of COVID-19 parameters of physical distancing, protocols, as we have learned to work within masking and cohorting. the restrictions safely.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Redesigning the technological • SEA Team • Ongoing • Schools, parents and students are continuing Continued infrastructure to facilitate the student • Information to be able to access student records no matter shift from bricks and mortar school to Communications where the student is attending school. virtual, including Individual Education Technology Plans, Identification Placement and Review Committees, report cards, access to Special Equipment Amount (SEA) equipment.

• Reassess accommodation needs • Business and Corporate • New (target complete for • Different model to consider and prepare throughout the district; consider Services 2021-2022 Budget contingencies for September 2021 start up. several models based on possible • Family of Schools (FOS) process) scenarios including: Superintendents • Ministry adjustments to classroom loading guidelines/benchmarks • Continuation of Virtual Schools • Lower than projected JK/SK enrolment; effects of homeschooling and eLearning • Pandemic timeframe uncertainty.

• Recruitment of Manager for Planning • Superintendent, Business • New (target complete • Consolidate all planning and property and Accommodation. and Corporate Services January 2021) management activity under one department • Senior Manager, Budget, (Facilities Services – reporting to Executive School Operations and Officer, Facilities Services) including Procurement Geographic Information Systems technician, • Executive Officer, Facilities Early Years Lead, Community Use of Schools, Services Field Improvements, lease agreements - in • Human Resource Services order to streamline and coordinate how properties are utilized and maintained.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Reorganization/realignment • Senior Manager, Budget, • New (target complete • Purchasing staff put in a great deal of time Continued Procurement and Central Services. School Business January 2021) supporting logistics, coordination and moving Operations and with facility projects. Same staff manage Procurement pandemic supply and general school support, • Facilities Services Senior as well as Request for Proposal preparation Manager and tenders. We need to reconsider a more • Human Resources Services efficient set up that may involve additional Senior Manager staffing, warehouse space and workflows. Work in progress to achieve greater efficiency and customer support to the system.

• Monitor and adjust as required, • Senior Manager, Budget, • Ongoing • New Storage capacity added to manage purchasing storage capacity to School Business supply and inventory through the winter. support added needs for pandemic Operations and related supplies. Procurement with input from Facilities Services and Human Resource Services

• Review custodial staffing and • Executive Officer Facility • New (target complete for • Currently over 30 full time equivalent (FTE) disinfecting. Services 2021-2022 Budget have been added for the 2020-2021 school process) year, including 15 rover positions and 15 trained Electrostatic Sprayer operators. We anticipate moving forward with Electrostatic Sprayers which would be approximately a $1.2M annual budget commitment for staff and chemical requirements. Benefits have been seen pre-pandemic at Queens University and Limestone District School Board with reduced sick time, noting the disinfectant process works on all airborne germs and viruses (i.e., influenza). A reduction of one sick day on the school board’s “average” translates to greater than $1M, so benefits can easily be quantified.

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REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021 Area of Focus Action/Project/Program Responsibility Timeline Expected Outcomes (Ongoing/Pilot/New) COVID-19 Pandemic, • Support Information and • Senior Manager, Financial • New (target complete for • The school board needs to be ready to pivot Continued Communications Technology (ICT) Systems, Reporting and 2021-2022 budget into virtual school model and this will require budget planning. Payroll Services process) revisiting the ICT budget to support this with a • Executive Officer, rethink on both annual capital and operating Information and budgets. Subject to feedback from senior Communications administration and ICT, finance will need to Technology construct a model to meet these needs and help steer it to a long-term sustainable budget plan. • Restructure Student Transportation • Superintendent, Business • Ongoing • Recent and pending retirements provide an Services of Central Ontario (STSCO). and Corporate Services opportunity to restructure STSCO in the • Chief Administrative Officer current year while remaining mindful of the of STSCO impact of the pandemic with operators, • Peterborough Victoria community and Ministry expectations, and Northumberland Clarington different funding availability. Catholic DSB • Senior Administration Team • Redesigning the Equity, Diversity, • Superintendent • Ongoing • Educators have digital access to resources to and Inclusion website for digital responsible for Equity, support on-line learning in the areas of Equity, access to resources (including Diversity, and Inclusion Diversity, and Inclusion. Educators will have shared Google documents for • Equity Consultant access to on-line materials that support educators). culturally responsive and relevant pedagogy. • Redesigning the supports provided to • Superintendent • Ongoing • Staff and students maintain connections and staff and students delivered through responsible for Equity, access live support for needs related to virtual platforms to continue Diversity, and Inclusion equity. Educational materials and guidance connection with the Equity Consultant. • Equity Consultant continue to be provided. • Redesigned SHIFT Youth Leadership • Superintendent • Ongoing • Students have the opportunity to participate in Conference supporting Sexuality and responsible for Equity, workshops in a safe environment that Gender Acceptance (SAGA) and Gay Diversity, and Inclusion supports learning, identity, wellness and Straight Alliance (GSA) groups and • Equity Consultant connection. created an alternative structure that • Community Members from supports 2SLGBTQQIA students ally organizations through GoogleMeet and GoogleClassroom. 19

REVISED Appendix A Item 15.4 January 26, 2021

STRATEGIC PRIORITIES – JANUARY 2021

September 15, 2020 January 26, 2021

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Item 17 January 26, 2021 Kawartha Pine Ridge District School Board Future Meeting Dates 2020-2021

* January 5, 2021 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 January 6, 2021 Equity, Diversity & Inclusion Cmte. Mtg. (9:30 a.m.) Room 158 January 6, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom January 11, 2021 Cancelled Parent Involvement Committee Mtg (6:30 p.m.) Room 158 January 12, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom January 13, 2021 STSCO Governance Committee Mtg. (3:00 p.m.) STSCO Office * January 26, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

* February 2, 2021 Special Education Advisory Committee Mtg (3:30 p.m.) Room 158 February 2, 2021 Tentative – Student Trustee Elections (3:30 p.m.) TBD February 3, 2021 First Nations Education Services Agreement (9:30 a.m.) Room 158 Committee Mtg. February 3, 2021 Indigenous Education Advisory Cmte. Mtg. (10:30 a.m.) Room 158 February 3, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom February 8, 2021 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom February 8, 2021 Parent Involvement Committee Mtg. (6:30 p.m.) Room 158 February 9, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom February 10, 2021 Chairpersons’ Committee Mtg. (6:00 p.m.) Roy H. Wilfong Boardroom * February 23, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

• March 2, 2021 Special Education Advisory Cmte. Mtg. (3:30 p.m.) Room 158 March 3, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom March 8, 2021 Parent Involvement Committee Mtg. (6:30 p.m.) Room 158 March 9, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom • March 30, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom March 31, 2021 STSCO Governance Committee Mtg. (3:00 p.m.) STSCO Office

• April 6, 2021 Special Education Advisory Cmte. Mtg. (3:30 p.m.) Room 158 April 7, 2021 Equity, Diversity & Inclusion Cmte. Mtg. (9:30 a.m.) Room 158 April 7, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom April 13, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom April 14, 2021 Chairpersons’ Committee Mtg. (6:00 p.m.) Roy H. Wilfong Boardroom • April 27, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

* May 3, 2021 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom • May 4, 2021 Special Education Advisory Cmte. Mtg. (3:30 p.m.) Room 158 May 5, 2021 First Nations Education Services Agreement (9:30 a.m.) Room 158 Committee Mtg. May 5, 2021 Indigenous Education Advisory Cmte. Mtg. (10:30 a.m.) Room 158 May 5, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 6, 2021 Trustee/School Council Dialogue (6:00 p.m.) TBD May 6, 2021 Parent Involvement Committee (7:00 p.m.) TBD May 11, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 12, 2021 Chairpersons’ Committee Mtg. (6:00 p.m.) Roy H. Wilfong Boardroom • May 13, 2021 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 18, 2021 MPP/Trustee Dialogue (7:00 p.m.) Roy H. Wilfong Boardroom • May 20, 2021 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom • May 25, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

Future Meeting Dates Page 2

• May 26, 2021 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom

• June 1, 2021 Special Education Advisory Cmte. Mtg. (3:30 p.m.) Room 158 June 2, 2021 STSCO Governance Committee Mtg. (3:00 p.m.) STSCO Office June 2, 2021 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom June 7, 2021 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom June 8, 2021 Employee Recognition Dinner (5:30 p.m.) TBD • June 9, 2021 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom • June 15, 2021 Special Education Advisory Cmte. Mtg. (3:30 p.m.) Room 158 June 15, 2021 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom • June 22, 2021 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

IC – In-camera Session OS – Open Session

* Most Regular Board Meetings, Budget Committee Meetings, and Special Education Advisory Committee Meetings are available via the KPR YouTube channel.

Revised August 26, 2020