REGULAR BOARD MEETING REVISED AGENDA Date: Tuesday
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REGULAR BOARD MEETING REVISED AGENDA Date: Tuesday, April 4, 2017 Time: 7:30 pm Location: Catholic Education Centre - Board Room 802 Drury Lane Burlington, Ontario Pages 1. Call to Order 1.1 Opening Prayer, National Anthem and Oath of Citizenship (M. Zapata) 1.2 Motions Adopted In-Camera 1.3 Information Received In-Camera 2. Approval of the Agenda 3. Declarations of Conflict of Interest 4. Presentations 5. Delegations 6. Approval of Minutes 6.1 Minutes of the March 21, 2017 Regular Board Meeting 1 - 5 7. Business Arising from Previous Meetings 8. Action Items 8.1 I-04 Cross Boundary School Attendance (A. Danko) 6 - 13 8.2 I-06 Delegation to the Board (A. Danko) 14 - 17 8.3 I-18 Accessibility Standards for Customer Service - Rescind (A. Danko) 18 - 20 8.4 I-20 Integrated Accessibility Standards (A. Danko) 21 - 27 8.5 I-25 Purchasing Policy (A. Danko) 28 - 30 8.6 I-26 Student Trustees of the Halton Catholic District School Board (A. Danko) 31 - 34 8.7 II-25 Selection of Learning and Library Materials (A. Danko) 35 - 39 8.8 III-13 Corporate Purchasing Card Distribution and Usage (A. Danko) 40 - 42 8.9 IV-02 Outdoor Facility Maintenance and Security - Second and Third Reading 43 - 45 (A. Danko) 8.10 IV-03 Playground Equipment - Rescind (A. Danko) 46 - 49 1 8.11 School Year Calendar (C. Cipriano) 50 - 52 8.12 Appointment of SEAC Member (B. Browne) 53 - 54 9. Staff Reports 10. Information Items 10.1 Student Trustees Update (M. Zapata) 10.2 School Educational Field Trips (T. Pinelli) 55 - 56 10.3 Nominations for OCSTA Regional Director (D. Rabenda) 57 - 59 10.4 Halton Student Transportation Services 2015-2016 Annual Report (R. Negoi) 60 - 83 10.5 2017-2018 Budget Estimate Discussion (R. Negoi) 84 - 127 10.6 Budget Report for September 1, 2016 to February 28, 2017 (R. Negoi) 128 - 134 10.7 Capital Projects Report as at February 28, 2017 (R. Negoi) 135 - 146 11. Miscellaneous Information 11.1 Minutes of the February 14, 2017 Policy Committee Meeting 147 - 154 11.2 Minutes of the February 27, 2017 SEAC Meeting 155 - 159 12. Correspondence 12.1 OCSTA Updates 12.1.1 OCSTA 2017 AGM Resolutions & 2016 Resolutions Status Chart (D. 160 - 179 Rabenda) 12.1.2 Request for Input on a New Ministry Trustee Committee on Indigenous 180 - 181 Education 12.1.3 Bill 114: An Act to provide for Anti-Racism Measures 182 - 194 13. Open Question Period 14. In Camera 15. Resolution re Absentees 16. Adjournment and Closing Prayer (J. Michael) 2 1 2 3 4 5 PAGE 1 of 2 6 PAGE 2 of 2 7 8 9 10 11 ON SCHOOL LETTERHEAD . 12 ON SCHOOL LETTERHEAD 13 Policy I-06 Delegation to the Board Page 1 of 1 14 15 16 17 PAGE 1 of 1 18 PURPOSE To comply with legislation as recently revised or developed by the Ontario Ministry of Labour and Ministry of Education in the area of Accessibility Standards as provided in the following: Accessibility for Ontarians with Disabilities Act, 2005 (AODA) Accessibility Standards for Customer Service, Ontario Regulation 429/07 Equity and Inclusive Education Policy (2010) Ontario Human Rights Code APPLICATION & SCOPE This policy applies to all operation policies and procedures in all facilities within the Halton Catholic District School Board. PRINCIPLES The Halton Catholic District School Board is committed to providing services to our students, parents/guardians, the public and our staff that are free of barriers and biases. The Board will ensure that key principles of independence, dignity, integration and equality of opportunity are reflected and valued in our learning and working environments. Our conduct demonstrates our belief in the strength diversity brings to our communities as modeled by Jesus Christ. It is the policy of the Halton Catholic District School Board to provide an environment in all of its facilities that builds independence, dignity and respect for our students, parents/guardians, the public and our staff. Further, we are committed to giving people with disabilities the same opportunity of access to our services in the same location and in a similar way as these services are available to all others we service in Catholic education. The Board and its staff are committed to the elimination of discrimination as outlined in Ontario’s Equity and Inclusion Strategy in a manner which is consistent with the exercise of the Board’s denominational rights under Section 93 of the Constitutional Act, 1982 and as recognized at Section 19 of the Ontario Human Rights Code. REQUIREMENTS The Board will: make all reasonable efforts to ensure that all policies, practices and procedures from the date of this policy forward are consistent with the principles of independence, dignity, integration and equality of opportunity to all with particular attention for persons with disabilities; welcome all members of the school and broader community to our facilities by committing our staff and volunteers to providing services that respect the independence and dignity of persons with disabilities; ensure greater awareness and responsiveness to the needs of a person with disabilities, the Board will provide appropriate training for all staff who deal with the public or other third parties on behalf of the Board; provide training to all staff, and when appropriate, to volunteers. As new staff are hired, the training will become a component of their orientation training and will be provided within a reasonable timeframe; ensure that its policies and procedures related to the Accessibility for Ontarians with Disabilities Act, 2005 are made available to the public and also ensure there is capacity to 19 provide communication about these policies and procedures in a format that takes into account a person’s disability; ensure that a disruption of service notice be posted at the site and on the Board’s website when services that are normally provided to a person with a disability are temporarily unavailable, such as access to an elevator. Alternative(s) to disrupted service will also be posted; develop a process for receiving and responding to feedback in order to monitor the effectiveness of implementation of the Accessible Customer Service Standard. Information about the feedback process will be readily available to the public and will allow people to provide feedback using a number of methods; take into account the impact on persons with disabilities when purchasing new equipment, designing new systems or planning a new initiative so that adherence to this policy can be achieved efficiently and effectively; create a feedback process that will review the implementation of this policy with the Board’s various constituency groups; establish a process for consulting with frontline staff and volunteers who have a role in implementing the expectations and procedures established under this policy to review its effectiveness; ensure that all communications with a person with a disability takes place in a manner that takes into account the person’s disability. DEFINITIONS/EXPLANATIONS 1. Customer is any person who uses the services of the school board. 2. Assistive Device is any device used by people with disabilities to help with daily living. Assistive devices include a range of products such as wheelchairs, walkers, white canes, oxygen tanks, electronic communication devices. 3. Service Animal is an animal that is being used because of a person’s disability and this is either readily apparent or is supported by a letter from a medical practitioner. 4. Support Person is a person who assists or interprets for a person with a disability as they access the services of the Board. A support person is distinct from an employee who supports a student in the system. 5. Third Party Contractors is any person or organization acting on behalf of or as an agent of the Board (e.g. bus operators, psychologists). 6. Barriers to Accessibility means anything that prevents a person with a disability from fully participating in all aspects of the services of the Board. This includes, but is not limited to, a physical barrier, an architectural barrier, information or communications barrier, an attitudinal barrier, a technological barrier. 7. Accommodation is a means, through reasonable efforts, of preventing and removing barriers that impede individuals with disabilities from participating fully in the services of the Board. 8. Interpreter Services are services provided for hearing impaired individuals. APPROVED: Regular Meeting of the Board AUTHORIZED BY : ……………………………………………………………… Chair of the Board 20 21 22 23 24 25 26 27 28 29 AMENDED: FEBRUARY 14, 2017 PAGE 2 OF 2 30 PAGE 1 of 1 31 APPROVED JUNE 21, 2011 PAGE 1 OF 3 32 OPERATING POLICY HALTON CATHOLIC DISTRICT SCHOOL BOARD STUDENT TRUSTEES OF THE POLICY NO.: I - 26 HALTON CATHOLIC DISTRICT SCHOOL BOARD DATE: SEPTEMBER 15, 1998 AMENDED: APRIL 25, 2000 AMENDED: MARCH 20, 2001 AMENDED: MARCH 5, 2002 AMENDED: NOVEMBER 2, 2004 AMENDED: MARCH 6, 2007 AMENDED: MARCH 24, 2009 AMENDED: JUNE 21, 2011 33 OPERATING POLICY HALTON CATHOLIC DISTRICT SCHOOL BOARD STUDENT TRUSTEES OF THE POLICY NO.: I - 26 HALTON CATHOLIC DISTRICT SCHOOL BOARD DATE: SEPTEMBER 15, 1998 AMENDED: APRIL 25, 2000 AMENDED: MARCH 20, 2001 AMENDED: MARCH 5, 2002 AMENDED: NOVEMBER 2, 2004 AMENDED: MARCH 6, 2007 AMENDED: MARCH 24, 2009 AMENDED: JUNE 21, 2011 34 PAGE 1 of 1 35 36 37 38 TITLE: AUTHOR: PUBLISHER: 1. What are your specific objections to this material? (Please refer to specific pages and passages to support your explanation.) 2. What do you feel might be the result of students reading this material? Is there anything about this material of which you approve? (Please specify.) 3. What action are you recommending for this material? 4.