Enrolment Services Ecalendar Style Guide
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Enrolment Services eCalendar Style Guide Contents McGill Style Reference ........................................................................................................................................................... 3 Abbreviations ................................................................................................................................................................................. 3 Capitalization .................................................................................................................................................................................. 4 Departments/Faculties.......................................................................................................................................................... 5 Degrees/Courses/Programs ............................................................................................................................................... 5 People ........................................................................................................................................................................................... 7 University Terms ..................................................................................................................................................................... 7 Other examples ......................................................................................................................................................................... 8 Faculty/Staff Listings .................................................................................................................................................................. 8 Faculty Listing Format ........................................................................................................................................................... 8 Formatting ..................................................................................................................................................................................... 10 Numbers ......................................................................................................................................................................................... 11 Place/Time .................................................................................................................................................................................... 12 Programs ........................................................................................................................................................................................ 13 Programs ................................................................................................................................................................................... 13 Program Approval ................................................................................................................................................................. 14 Program Descriptions .......................................................................................................................................................... 14 Description Text ..................................................................................................................................................................... 14 Course Lists .............................................................................................................................................................................. 15 Program Titles (for Enrolment Services use only) ................................................................................................... 15 Program Status (for Enrolment Services use only) .................................................................................................. 17 Punctuation ................................................................................................................................................................................... 18 Symbols ........................................................................................................................................................................................... 20 Technology .................................................................................................................................................................................... 21 Terminology/Language ............................................................................................................................................................ 22 Spelling ...................................................................................................................................................................................... 22 Terminology List .................................................................................................................................................................... 22 Word Choice ............................................................................................................................................................................. 23 Last modified 29 September 2017 Voice ............................................................................................................................................................................................ 23 Appendix 1: Degree Abbreviations ...................................................................................................................................... 23 Degrees - English.................................................................................................................................................................... 23 Degrees - French .................................................................................................................................................................... 24 Appendix 2: University Abbreviations................................................................................................................................ 24 Last modified 29 September 2017 McGill Style Reference Refer to the Canadian Oxford Dictionary (2nd Edition) for spelling, and to the Chicago Manual of Style (16th Edition) for all style issues not covered in this guide. Abbreviations Credits credits not cr. Do not abbreviate. Degrees Use periods to abbreviate degrees. There should be no space in a degree abbreviation or between degree and (specialization). When mentioning degree Agr.Eng. year for McGill graduates, omit space and replace first two digits of year with a B.Sc.(Ag.Env.Sc.) single quote, except when full year is needed for clarity. an M.Sc. Exceptions include numerals following a degree (i.e., Ph.D. 1). a Master of Science Use the article that applies to the form as it would sound when reading it out. Lara Riente, B.A.'92, M.A.'01 Charles Ivey, B.Eng. 1913 Note: For B.Com., use BCom when not referring to degree title in MGMT Faculty pieces (non-program pieces) per the faculty’s request. See Appendix 1 for further examples of degree abbreviations. Note that different schools may use varying abbreviations for similar degrees (i.e., Ph.D. vs. D.Phil.). D.E.A. Degrees - French Dipl. Phil. French degrees generally include spaces (except when it is an initialism, such as D.E.A.). See Appendix 1 for further examples. F.I.E.E.E. F.R.C.P.(C) F.R.S.C. Designations P. Dt. / Dt. P. Use periods. R.D. Exceptions: CA, CMA, CGA, CPA, CFA Last modified 29 September 2017 Diplomas DEC not D.E.C. Do not use periods. OSSD Cote R – cote de rendement au collégial (CRC) (often French Abbreviations “the Cote R”) grade point average: GPA Grade Point Average cumulative grade point Do not use periods. average: CGPA CEGEP Institutions OUAC Do not use periods. MELS i.e., Latin abbreviations three complementary courses (e.g., in science, arts, and I.e. and e.g.: Use periods, always followed by comma music) Nota bene: Either uppercase or lowercase with periods. N.B., n.b. University abbreviations See Appendix 2. For abbreviations given that do not appear in the list, check McGill website to find other examples, or write out in full. Foreign universities: The institution’s country may be included if it’s needed for (Simon Bolivar, Venezuela) clarity. “University” can be abbreviated to “Univ.” in any case, but for other abbreviations, the official abbreviation must be used as dictated by school/department; or, if none, leave as is. E.S.L. Other abbreviations SAT Capitalization Use uppercase (UC) when specific/official: program, degree, etc., official name, title, place; use lowercase (lc) when non-specific/general. Last modified 29 September 2017 Rule Examples Departments/Faculties Department of Human Resources approved by the Department a student from another department Department Economics Department For more information, please contact the Departmental office. Faculties Caps both "Faculty" and "Engineering" when used as a short Faculty of Arts form of “the Faculty of Engineering Engineering." the Faculty studies in engineering Lowercase when referring to a Arts faculty (staff) discipline in general “send your letter to the appropriate faculty” Lowercase when referring to "faculty" as "staff" Degrees/Courses/Programs a Certificate in Environment a graduate certificate Certificate the certificate major concentrations Concentration for Arts any Arts minor Concentration the Minor concentration concentration