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CITY COUNCIL Marcel Hurt Executive Policy Manager LEGISLATIVE POLICY DIVISION Kimani Jeffrey Marcell R

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CITY COUNCIL Marcel Hurt Executive Policy Manager LEGISLATIVE POLICY DIVISION Kimani Jeffrey Marcell R David Whitaker, Esq. City of Detroit Christopher Gulock Director Derrick Headd Irvin Corley, Jr. CITY COUNCIL Marcel Hurt Executive Policy Manager LEGISLATIVE POLICY DIVISION Kimani Jeffrey Marcell R. Todd, Jr. SeniorCity Planner 208 Coleman A. Young Municipal Center Anne Marie Langan Detroit, Michigan 48226 Jamie Murphy LaKisha Barclift, Esq. Phone: (313) 224-4946 Fax: (313) 224-4336 Kim Newby M. Rory Bolger, PhD, AICP Analine Powers, PhD Elizabeth Cabot, Esq. Sabrina Shockley Janese Chapman Thomas Stephens, Esq. Tasha Cowen David Teeter Richard Drumb Theresa Thomas Kathryn Lynch Underwood George Etheridge TO: The Honorable City Council FROM: David Whitaker, Director Legislative Policy Division Staff DATE: June 27, 2018 RE: REVIEW OF CONTRACTS AND PURCHASING FILES Attached are the comments and review of the Legislative Policy Division regarding the contracts that have been submitted by the Office of Contracting and Procurement for the regular session of June 26, 2018. The contracts on the attached list were included on the City Council Agenda for referral to the Standing Committees. The comments and review of the Legislative Policy Division staff are printed in bold following each contract. Attachments cc: Janice Winfrey City Clerk Mark Lockridge Auditor General Boysie Jackson Office of Contracting and Procurement Irvin Corley Legislative Policy Division Marcell Todd Legislative Policy Division Stephanie Washington Mayor's Office Contract Submitted for City Council Session of June 26, 2018 Page 1 Statistics compiled for the Contracts submitted for the Regular Session of June 26, 2018. Department No. of Contracts or Detroit-Based Change, Extension Located in Purchase Orders Business Bids Increases, Renewals Detroit City Council 2 0 0 1 2 Personal Service contracts Finance-Financial Serv. 1 0 0 0 Fire 1 0 0 0 General Services 1 0 0 0 Health 3 0 0 1 Housing & Revital. 5 0 0 3 5 Contracts for Demolition Innov. & Technology 1 0 0 1 Municipal Parking 1 0 0 1 Police 2 0 1 Purchase Increase 0 Public Works 1 0 0 1 Public Lighting 1 0 0 0 Recreation 1 0 0 1 _____________________________________________________________________________ Totals 20 0 Detroit-Based 1 Purchase Increase 9 Contracts submitted for City Council Session of June 26, 2018 Contract Submitted for City Council Session of June 26, 2018 Statistics Page 2 This list represents costs totaling $ 7,970,467.081 Included in the total costs are the following: General Fund $ 5,978,631.74 Includes Demolition contracts for $159,998 Quality of Life Fund $ 495,371.34 Bond Fund $ 1,000,000.00 Grant Fund $ 262,814.00 Street Fund $ 233,650.00 1 The contract list includes: 1 Amendments to increase funding; New contracts for 1 time purchases, and terms of 2 to 5 years; 2 Personal Service contracts; and 5 contracts for demolition services. Contracts submitted for City Council Session of June 26, 2018 TO: THE HONORABLE CITY COUNCIL FROM: David Whitaker, Director Legislative Policy Division Staff DATE; June 26, 2018 RE: CONTRACTS AND PURCHASE ORDERS SCHEDULED TO BE CONSIDERED AT THE FORMAL SESSION OF JUNE 26, 2018 DoIT 6001520 100% City Funding – To Provide Internet Services to the following City of Detroit Locations: CAYMC, DPSHQ, COD911, WBB, and CSF. – Contractor: Rocket Fiber – Location: 1505 Woodward Ave., Suite 300, Detroit MI, 48226 – Contract Period: July 1, 2018 through July 1, 2023 – Total Contract Amount: $430,000.00. Waiver of Reconsideration Costs budgeted to General Fund, Acct. 1000-00024-310230-626705-000134-A5020, Appropriation for Central Data Processing includes available funding of $7,042,679 as of June 22, 2018. Proposals solicited from April 3 through April 13, 2018, for services to provide Internet Access; 4 Proposals were received, evaluated and ranked. The proposals ranked the highest received from Rocket Fiber and Comcast. According to the Office of Contracting and Procurement [OCP], an agreement had not been reached with Comcast due to disagreements on terms. This recommendation is for a single contract with Rocket Fiber for a term of 5 years. Other Bids received include: AT &T, and Metro Wireless International. According to the information provided from OCP, this contract with Rocket Fiber will be for external Internet services; the current Internet provider – AT & T – will continue to be used for incoming Internet services. The City made the determination to request proposals for a new Internet provider due to services from AT & T becoming too expensive. This contract is for Internet services 5 locations: 2 Woodward Ave.-CAY Municipal Center; 13331 Lyndon Street; 6425 Huber Ave.; 1301 Third St. – Public Safety Headquarters; and 735 Randolph – Water Board Building. Services to include: a minimum of 14 public IP addresses per location; Provide the requested bandwidth 24 hours per day/365 days per year; Provide network engineering support 24 hours per day, 365 days per year; Provide minimum of 99.9% uptime per location per month; There will be 4 scheduled maintenance windows per year – maintenance windows cannot exceed 4 hours; Additional locations can be added to the contract; City will allow Rocket Fiber to use City-owned resources to provide transport to locations requesting Internet services, for a reduction in monthly costs of the circuit. Contract Discussion continues on following page. Contracts submitted for City Council Session of June 26, 2018 The Honorable City Council Contracts Submitted for Session of June 26, 2018 Page 2 Dept. of Innovation & Technology - continued 6001520 100% City Funding – To Provide Internet Services to the following City of Detroit Locations: CAYMC, DPSHQ, COD911, WBB, and CSF. – Contractor: Rocket Fiber – Location: 1505 Woodward Ave., Suite 300, Detroit MI, 48226 – Contract Period: July 1, 2018 through July 1, 2023 – Total Contract Amount: $430,000.00. Contract Discussion continued: The pricing is indicated to be based on location, construction/ installation costs, and bandwidth. Installation costs at CAY Municipal Center ranges from $600 for a 1gb bandwidth to $5,000 for 40 gb bandwidth; and the monthly costs [for 60 month term] range from $1,710 for 1gb to $23,560 for 40 gb. Installation costs at Public Safety Headquarters, Water Bd. Building, and 1331 Lyndon are all the same at $1,000 for 1 gb to $5,000 for 40 gb; Monthly costs [60-month term] range from $2,261 for 1 gb to $23,560 for 40 gb. Installation cost at 6425 Huber is indicated to be $1,000 for 500 mb Bandwidth; Monthly costs for a 60 month term are $2,760. Covenant of Equal Opportunity Affidavit signed 10-16-17; TAXES: Good Through 12-20-18 and 8-31-18; Hiring Policy Compliance Affidavit signed 10-16-17, online Employment application appears to comply; Slavery Era Records Disclosure Affidavit signed 2-27-18, indicating business established 2000, NO records to disclose; Political Contributions and Expenditures Statement signed 2-17-18, No contributions identified. Contracts submitted for City Council Session of June 26, 2018 The Honorable City Council Contracts Submitted for Session of June 26, 2018 Page 3 DEPARTMENT OF PUBLIC WORKS 6001429 100% Street Funding – To Provide Aggregate Slag Material for the City of Detroit, Department of Public Works. – Contractor: Edw. C. Levy Co. – Location: 8800 Dix Ave., Detroit MI, 48209 – Contract Period: July 11, 2018 through July 10, 2019 – Total Contract Amount: $233,650.00. Waiver of Reconsideration Costs budgeted to Street Fund, Acct. 3301-06424-193822-621900-000048-30110, Appropriation for Major Street Fund includes available funding of $11,236,227 as of June 22, 2018. Bids solicited, from April 19 through April 23, 2018, for the purchase of Aggregate Slag Material; 3 Bids received. This recommendation is for the Lowest cost bid received from Edward C. Levy Co. for a 1 year contract, for a total of $233,650. Other bids received include: Green Dream International for $260,600; and Ellsworth Industry for $302,250. This proposed purchase includes 2 types of Slag, Aggregate material, 5,000 tons of each at $16.15 per ton; and 5,000 tons of Sand at $14.43 per ton. Covenant of Equal Opportunity Affidavit signed 4-25-18; TAXES: Good Through 6-13-19 and 8-31-18; Hiring Policy Compliance Affidavit signed 5-26-17, Employment application submitted complies; Slavery Era Records Disclosure Affidavit signed 5-25-17, indicating business established 1918, NO records to disclose; Political Contributions and Expenditures Statement signed 4-27-18, indicating contributions to 11 contributions, from 2016 to 2018, to political campaign, Leadership Fund, Detroit Progress Fund, and Residence Society. Previous 2 contracts have also been with Edward C. Levy. No. 6000744, approved Sept. 12, 2017, for a term of 1 year, through July 14, 2018, for $220,200 [$14.88 and $14.28 per ton]; No. 2891788, approved Sept. 16, 2014 for a term of 2 years, through Aug. 31, 2016 for $337,200 – provided 12,000 tons of slag per year at $14.05 per ton. Contracts submitted for City Council Session of June 26, 2018 The Honorable City Council Contracts Submitted for Session of June 26, 2018 Page 4 FIRE 3024965 100% City Funding – To Provide Transportable Area Monitors to be used by the Detroit Fire Department’s Hazmat Team for Multiple Threat Detection. – Contractor: Premier Safety – Location: 46400 Continental Drive, Chesterfield MI, 48047 – Contract Period: One Time Purchase – Total Contract Amount: $146,980.00. Waiver of Reconsideration Costs budgeted to General Fund, Acct. 1000-00065-240250-617900-0-0, Appropriation for Fire Ordinance Enforcement includes available funding of $1,260,967 as of June 22, 2018. Bids solicited, from April 27 through May 14, 2018, for Transportable Area Monitors; 1 Bid was received from Premier Safety. The 1 bid was determined to be acceptable and a contract is recommended for this purchase. The purchase identifies 3 items: 2 Mesh Gamma wind Sensors - $64,760 each - a total of $129,520; 1 Controller Kit for $7,260; and 4 Links - at $2,550 each - for a total of $10,200.
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