City of Detroit Water and Sewerage Department Supply Chain Management – Procurement Division
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CITY OF DETROIT WATER AND SEWERAGE DEPARTMENT SUPPLY CHAIN MANAGEMENT – PROCUREMENT DIVISION REQUEST FOR PROPOSALS COMMERCIAL JANITORIAL SERVICES FOR VARIOUS DETROIT WATER AND SEWERAGE DEPARTMENT LOCATIONS RFP NO. 48845 ADVERTISE DATE: AUGUST 1, 2014 QUESTION DEADLINE SEPTEMBER 5, 2014 Submit in writing, via mail or fax to the attention of LASHONE BEDFORD as per the instructions of the RFP. PRE-PROPOSAL AUGUST 11, 2014 – AUGUST 29, 2014 CONFERENCE AND 9:00 AM – 5:00 PM WALK-THRUS: **ATTENDANCE AT THE PRE-PROPOSAL CONFERENCE AND WALK-THRUS ARE MANDATORY** Pre-proposal conference and initial walk-thru will be held at: City of Detroit Water and Sewerage Department Imlay Treated Water Boosting Station 430 Wheeling, Imlay, Michigan 48444 **PLEASE REVIEW RFP FOR COMPLETE WALK-THRU DETAILS** PROPOSAL DUE DATE: SEPTEMBER 26, 2014 4:00 PM, local time Supply Chain Management – Procurement Division 9300 W. Jefferson Ave. Suite 213 Detroit, Michigan 48209 Note: Due to increased security measures at the Detroit Water and Sewerage Waste Water Treatment Plant, please allow ample time to pass through security and submitted your sealed proposal in accordance with the proposal due date reference above. PUBLIC RECORDING SEPTEMBER 30, 2014 at 11:00 AM To be held in the Supply Chain Management-Procurement Division Proposals must be in the actual possession of the Procurement Division at the location indicated, on or prior to the exact date and time indicated above. Late proposals will not be accepted. RFP NUMBER 48845 REQUEST FOR PROPOSAL FOR COMMERCIAL JANITORIAL SERVICES CITY OF DETROIT WATER AND SEWERAGE DEPARTMENT ISSUED BY: DWSD SUPPLY CHAIN MANAGEMENT – PROCUREMENT DIVISION AUGUST 1, 2014 Table of Contents DEFINITIONS ......................................................................................................................................................................... 5 1. INTRODUCTION ............................................................................................................................................................ 7 2. MINIMUM QUALIFICATIONS ......................................................................................................................................... 7 3. ADHERENCE TO TERMS OF PROPOSALS ................................................................................................................ 7 4. REJECTION OF PROPOSALS ...................................................................................................................................... 7 5. CONTRACT APPROVAL ............................................................................................................................................... 8 6. AWARD CLAUSE INCLUDING TERM AND RENEWAL OPTIONS .............................................................................. 8 7. WORK SITES ................................................................................................................................................................. 8 A. DWSD Office Facilities ................................................................................................................................................ 8 B. DWSD Main Office Building (MOB) ............................................................................................................................ 8 C. DWSD Central Services Facility (CSF) ....................................................................................................................... 9 D. DWSD Wastewater Treatment Plant (WWTP) ........................................................................................................... 9 E. Water Treatment Plants ............................................................................................................................................ 10 1) Water Works Park (WWP) Water Treatment Plant ............................................................................................... 10 2) Northeast Water Treatment Plant (NEWTP) ......................................................................................................... 10 3) Springwells Water Treatment Plant ...................................................................................................................... 11 4) Lake Huron Water Treatment Plant ...................................................................................................................... 11 5) Southwest Water Treatment Plant ........................................................................................................................ 11 F. Treated Water Booster Pumping Stations ................................................................................................................ 11 G. Wastewater Pumping Stations .................................................................................................................................. 13 H. West Yard ................................................................................................................................................................. 13 8. BONDS AND INSURANCE .......................................................................................................................................... 14 9. SCOPE OF SERVICES ................................................................................................................................................ 16 10. DETAILED SPECIFICATIONS FOR CLEANING OF OFFICE FACILITIES ................................................................ 21 11. DETAILED SPECIFICATIONS FOR CLEANING OF ALL WATER TREATMENT PLANT, WASTEWATER TREATMENT PLANT AND WEST YARD AREAS NOT INCLUDED IN SECTIONS 10 (i, ii, iii or iv) ......................... 24 12. DETAILED SPECIFICATIONS FOR CLEANING OF TREATED WATER PUMPING STATIONS AND WASTEWATER PUMPING STATIONS ....................................................................................................................... 25 13. GENERAL CLEANING REQUIREMENTS APPLICABLE TO ALL AREAS ................................................................. 25 14. LABOR, EQUIPMENT, TOOLS AND MATERIALS ...................................................................................................... 26 15. PERSONNEL REQUIREMENTS .................................................................................................................................. 27 16. SUPERVISION ............................................................................................................................................................. 29 17. EMPLOYEE CONDUCT: .............................................................................................................................................. 29 18. DWSD STAFF ROLES AND RESPONSIBILITIES ...................................................................................................... 30 19. CONTRACT COORDINATION ..................................................................................................................................... 31 20. TIME OF PERFORMANCE .......................................................................................................................................... 34 21. ANNUAL SERVICE REVIEW AND PROGRESS MEETING ....................................................................................... 34 22. EXCUSABLE FAILURE ................................................................................................................................................ 35 23. ISSUING OFFICE ......................................................................................................................................................... 36 24. EVALUATION PROCEDURE ....................................................................................................................................... 36 25. EVALUATION CRITERIA ............................................................................................................................................. 37 26. REQUIRED SUBMITTAL INFORMATION ................................................................................................................... 38 27. SUBMITTAL INSTRUCTIONS ...................................................................................................................................... 38 28. QUESTION DEADLINE ................................................................................................................................................ 39 RFP 48845 SCOPE OF WORK DWSD JANITORIAL SERVICES 29. MANDATORY WALK-THRUS ...................................................................................................................................... 39 30. PREPARATION OF PROPOSAL ................................................................................................................................. 40 31. REQUIRED CONTENTS/FORMAT .............................................................................................................................. 40 32. PROPOSAL CONTENT REQUIREMENTS ................................................................................................................. 40 33. REQUIRED COST PROPOSAL ................................................................................................................................... 42 34. PRICE NEGOTIATIONS ............................................................................................................................................... 42 35.