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Information Package September 23, 2020 Information package September 23, 2020 - Agenda - Minutes from 2019 AGM - Chair and CEO report - Financial statements - Bylaw changes - Nomination report Ranch Ehrlo Society Annual General Meeting Zoom video conference September 23, 2020—9:00 am Agenda 1. Call to order—Greg Fieger, board chair 2. Approval of agenda—Greg Fieger 3. Approval of the minutes of the 2019 AGM of the Ranch Ehrlo Society —Greg Fieger 4. 2019-2020 Chair’s report—Greg Fieger 5. 2019-2020 President and CEO’s report—Andrea Brittin, CEO 6. Review of audited financial statements Ranch Ehrlo Society —Lori Mann, Vice-President of Finance and Administration 7. Appointment of auditor for 2020-2021—Peter Hoffmann, chair audit and finance committee 8. Bylaw amendments—Dr. Louise Greenberg, chair governance and nominations committee 9. Nominations report—Dr. Louise Greenberg 10. Adjournment THE RANCH EHRLO SOCIETY’S 53rd ANNUAL GENERAL MEETING MINUTES: September 25, 2019 Minutes of the Ranch Ehrlo Society’s 53rd Annual General Meeting that was held Wednesday, September 25, 2019, at the Royal by Wyndham, commencing at 12:17 p.m. Present: Ranch Ehrlo Society Directors: Greg Fieger, Debbie McKague, Marlys Tafelmeyer, Dave Hedlund, Diana Adams, Louise Greenberg, Carmen Lien, Frank Regel, Amy Groothuis, Deb Pacholka Chair: Laurel Garven Regrets: Directors: Bev Betteridge, Peter Hoffmann, Hiedi Pearson, Annette Revet, Gwen Kennedy, Judy White, Sheri Woods Present: Ranch Ehrlo Society Senate: Art Wakabayashi, Wanda Falkowsky Present: Ranch Ehrlo Society Staff: Trudy Bosch, Cheyenne Geysen-Chartrand, Michelle McLeod-Young, Jane Powell, Kim Siddons, Hayley Maurer, Tyler Welder, Warren Cook, Pam Dmytriw, Corinna Hayden-Fidler, Darin Reeves, Judy Bidyk, Bree Fiissel, Amber Lenius, Malcolm Neill, Derek Schmidt, Andrea Kuhn, Rachelle Phillips, Laura Logan, Randy O’Shaughnessy, Tamsen Tomkinson, Faron Potts, Lisa Neill, Delaine Brookes, Janet Miller, Vance Heaney, Karl Mack, Ryan Labatt, Trevor Gates, Kayleen Nemanishen, Jordan Millama, Colleen Smith, Paul Tenezaca, Barbara Lowenburg, Holly Huyghebaert, Karen Kitz, Josh Miller, John Bolen, Denis Losie, Pamela Munson, Michelle Miller, Bukola Adefarakan, Marlene Russell, Karin Duff, Steven Gianoli, Charles Lane, Natashia Schoenroth, Chuan Jiang, Donovan Lautsch, Don McEwen, Ian MacLellan, Tracy Johnson, Duncan Terry, Kevin Mugford, Janna Ellis, Joey Panko, Michelle Schwabe, Scott Landry, Shelley Sayer, Wally Botkin, Andrea Brittin, Preetinder Sidhu, Audra Hammer, Dan Li, Dana Stadnyk, Janet Lacell, Amanda Zhang, Sherry Ruchotzke, Shelley Wright, Gifson Varghese, Terrea Woodward-Friesen, Dave Shand, Aron Bereket, Tim South, Lori Mann, David Rivers Guests Councilor Sharron Bryce, Amber Lenius, Jana Stettner, Marion MacIver, Rowan Schachtel, Bob Martinuk, Val Watson, Chad Ryan, Troy Bigalky, Brent Rosbrook 2 001 Call to Order The board chair, Laurel Garven, called the meeting to order at 12:17 p.m. Laurel welcomed everyone to the annual meeting of the Ranch Ehrlo Society. Laurel acknowledged that we are on Treaty 4 land. The bylaws provide that all current employees, members of the board of directors and members of the senate are entitled to move/second resolutions and vote. 002 Introduction of Special Guests Laurel Garven welcomed the special guests to the 53rd annual general meeting of the Ranch Ehrlo Society. Guests included program volunteers, members of the board of directors and senate, along with representatives from the City of Regina, Ministry of Social Services, Royal Bank of Canada, Gerrand Rath Johnson LLP, and Deloitte. 003 Approval of the Agenda MOTION: Adams/Hedlund “That the agenda be accepted as circulated.” CARRIED 004 Approval of the 2018 AGM minutes of the Ranch Ehrlo Society MOTION: Greenburg/Fieger “That the minutes of the September 18, 2018 annual general meeting of the Ranch Ehrlo Society be approved as presented.” CARRIED Ranch Ehrlo Society Annual General Meeting September 25, 2019 3 005 Greetings from the City of Regina Councilor Sharron Bryce provided greetings on behalf of Mayor Fougere and on behalf of city council. Councilor Bryce spoke of the importance of residential treatment, and the services Ranch Ehrlo Society provides to families and children within Saskatchewan, Canada, and even internationally. Councilor Bryce thanked Ranch Ehrlo Society for the work that it does. 006 2018-2019 Chair’s Report – Ranch Ehrlo Society The chair provided highlights of the chair’s report for the Ranch Ehrlo Society, as contained within the Ranch Ehrlo Society annual report for 2018-2019. Highlights included expansion of services within the Family Treatment Program and the Emergency Receiving Program in Prince Albert, the sale of Washington Park Place and COA reaccreditation preparation. The chair spoke of the impact of our programs, the importance of accreditation and shared the positive feedback provided by the onsite COA team. The chair thanked the executive team and the board of directors and welcomed new board members. MOTION: McKague/Tafelmeyer “To receive the report of the chair as presented.” CARRIED 007 2018-2019 President and CEO Report – Ranch Ehrlo Society Andrea Brittin provided highlights of the President and CEO Report for the Ranch Ehrlo Society contained within the Ranch Ehrlo Society annual report for 2018-2019. Highlights included accomplishments such as the Top Employer in Saskatchewan award, staff retirements with significant tenure, participation in the Special Olympics, program participants graduating from high school and our 4th annual Powwow. Andrea thanked the chair, board members, executives and employees for their work over the past year and looks forward to another year of providing service excellence and addressing community needs. Andrea shared Ranch Ehrlo Society’s new promotional video. Ranch Ehrlo Society Annual General Meeting September 25, 2019 4 MOTION: Tafelmeyer/Lien “That the President and CEO’s Report be received as presented.” CARRIED 008 Audited Financial Statements – Ranch Ehrlo Society Lori Mann, vice-president of finance and administration of the Ranch Ehrlo Society presented the agency’s audited financial statements for the year ending May 31, 2019. Highlights included a, the auditor’s report, statement of financial position, statement of operations, and changes in net assets. Lori also highlighted program outcomes in the Youth Residential, Emergency Receiving, Education, PDD, Family Treatment programs, as well as Ehrlo Counselling Services, Early Learning Centres, Ehrlo Housing, and Ehrlo Sport Venture. Lori thanked the finance and accounting department, Kirby Klapatiuk, Dan Li, and their teams, for the work that they have done in preparing for the audit and the work that they do year-round. Lori also acknowledged the work of Deloitte with regard to the audit and for their recommendations and business insights. A copy of the full audited financial statements is available within the Annual Report for 2018 – 2019 (page 24). MOTION: Adams/Hedlund “That the audited Financial Statements for the Ranch Ehrlo Society, for the year ending May 31, 2019 be received.” CARRIED 009 Appointment of the Auditor Laurel Garven, on behalf of Bev Betteridge, asked that LLP Deloitte be appointed as the external auditor for the upcoming year. MOTION: Adams/Lien “That the firm LLP Deloitte be appointed as auditors for 2019-2020.” CARRIED Ranch Ehrlo Society Annual General Meeting September 25, 2019 5 010 Nominations Report Name Position Year of Rotation 1. Amy M. Groothuis Partner, Miller Thomson 2023 2. Deb Pacholka Retired 2023 3. Frank Regel Retired 2023 Board members continuing to serve their terms 4. Diana Adams Partner, KPMG 2022 5. Greg Fieger Manager, Optimum Talent Inc. 2023 6. Laurel Garven Vice-president of business strategy, ISC 2021 7. Dr. Louise Greenberg Former DM Advanced Education (retired) 2021 8. David Hedlund Health Care consultant 2022 9. Peter Hoffmann Senate representative 2022 10. Carmen Lien Owner, Link Developments 2021 11. Hiedi Pearson Manager of HR & Corporate Communications Harvard Developments 2021 12. Marlys Tafelmeyer Human Resources Consultant 2025 13. Sheri Woods Lawyer, Mokuruk and Woods 2022 Members rotating off the board 1. Bev Betteridge Accountant 2019 2. Gwen Kennedy Retired Police Officer/Instructor 2020 3. Debbie McKague Retired, Vice-President of Trans Gas 2019 4. Annette Revet Chief Transformation Officer, Conexus 2019 5. Dr. Judy White Dean, Faculty of Social Work U of R 2019 Officers 1. Chair –Greg Fieger 2. Vice-Chair/Secretary Marlys Tafelmeyer 3. Past-chair—Laurel Garven 4. Treasurer – Peter Hoffmann Louise Greenberg introduced Frank Regel, Amy Groothuis, and Deb Pacholka. MOTION: Fieger/Tafelmeyer “That the nominations report be received as presented.” CARRIED Ranch Ehrlo Society Annual General Meeting September 25, 2019 6 013 Special recognition and thank you Laurel Garven thanked departing board members Bev Betteridge, Annette Revet, Gwen Kennedy, Dr. Judy White, Debbie McKague for their contributions. Andrea Brittin and Laurel Garvin presented a thank you gift to Debbie McKague. 014 Adjournment: MOTION: Neill “To adjourn the September 25, 2019 Annual General Meeting of the Ranch Ehrlo Society.” CARRIED The meeting was adjourned at 12:55 p.m. ________________________ ___________________________ Chair Member of the RES board of directors ___________________________ Prepared by Kim Siddons September 27, 2019 Ranch Ehrlo Society Annual General Meeting September 25, 2019 Leadership message It is our pleasure to present the 2019-20 board
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