Federal Programs Handbook an Overview of Grant Programs Authorized Under the Elementary and Secondary Education Act, As Amended by Every Student Succeeds Act
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Federal Programs Handbook An Overview of Grant Programs Authorized Under the Elementary and Secondary Education Act, as Amended by Every Student Succeeds Act REVISED June 2021 NC Department of Public Instruction | 301 N. Wilmington Street, Raleigh, NC 27601 Phone: 984.236.2786 | Fax: 984.236.2099 | www.dpi.nc.gov Federal Program Monitoring and Support Division STATE BOARD OF EDUCATION STATE BOARD OF EDUCATION VISION: Every public school student in North Carolina will be empowered to accept academic challenges, prepared to pursue their chosen path after graduating high school, and encouraged to become lifelong learners with the capacity to engage in a globally-collaborative society. STATE BOARD OF EDUCATION MISSION: The mission of the North Carolina State Board of Education is to use its constitutional authority to guard and maintain the right of a sound, basic education for every child in North Carolina Public Schools. ERIC DAVIS JILL CAMNITZ TODD CHASTEEN Chair: Charlotte – At-Large Greenville – Northeast Region Blowing Rock – Northwest Region ALAN DUNCAN REGINALD KENAN DONNA TIPTON-ROGERS Vice Chair: Greensboro – Piedmont-Triad Region Rose Hill – Southeast Region Brasstown – Western Region MARK ROBINSON AMY WHITE J. WENDELL HALL Lieutenant Governor: High Point – Ex Officio Garner – North Central Region Ahoskie – At-Large DALE FOLWELL OLIVIA OXENDINE JAMES FORD State Treasurer: Raleigh – Ex Officio Lumberton – Sandhills Region At-Large CATHERINE TRUITT VACANT Superintendent & Secretary to the Board: Cary Southwest Region The above State Board of Education information is a record of the board members at the time of this document’s approval for publication. For the current list of State Board Members, Vision and Mission Statements, go to https://stateboard.ncpublicschools.gov. NC DEPARTMENT OF PUBLIC INSTRUCTION Catherine Truitt, State Superintendent / 301 N. Wilmington Street / Raleigh, North Carolina 27601-2825 In compliance with federal law, the NC Department of Public Instruction administers all state-operated educational programs, employment activities and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability, or gender, except where exemption is appropriate and allowed by law. Inquiries or complaints regarding discrimination issues should be directed to: Thomas Tomberlin, Director of Educator Recruitment and Support, NCDPI 6301 Mail Service Center, Raleigh, NC 27699 / Phone: (984) 236-2114 / Fax: (984) 236-2099 Visit us on the Web: www.dpi.nc.gov 0321 Federal Programs Handbook An Overview of Grant Programs Authorized Under the Elementary and Secondary Education Act, as amended by Every Student Succeeds Act Federal Program Monitoring and Support Division REVISED June 2021 Table of Contents SECTION 1: ABOUT THIS HANDBOOK ......................................................................................................................... 4 SECTION 2: FEDERAL PROGRAM MONITORING AND SUPPORT DIVISION .................................................................. 4 SECTION 3: COMPREHENSIVE CONTINUOUS IMPROVEMENT PLAN ........................................................................... 5 OVERVIEW ........................................................................................................................................................................ 5 GENERAL SUBMISSION REQUIREMENTS .................................................................................................................................. 7 ASSURANCES AND PRAYER CERTIFICATION ............................................................................................................................... 7 STAKEHOLDER CONSULTATION .............................................................................................................................................. 8 COMPREHENSIVE NEEDS ASSESSMENT ................................................................................................................................... 8 GOALS AND STRATEGIES ...................................................................................................................................................... 8 PROGRAM SPECIFIC WORKSHEETS ......................................................................................................................................... 9 RESOURCES ....................................................................................................................................................................... 9 SECTION 4: PRIVATE SCHOOL CONSULTATION AND EQUITABLE SERVICES ................................................................ 9 OVERVIEW ........................................................................................................................................................................ 9 CONSULTATION REQUIREMENTS .......................................................................................................................................... 10 SECTION 5: FISCAL PROCEDURES ............................................................................................................................. 11 OVERVIEW ...................................................................................................................................................................... 11 UNIFORM GRANT GUIDANCE .............................................................................................................................................. 11 ALLOCATIONS FOR FEDERAL PROGRAMS ............................................................................................................................... 11 BUDGETS ........................................................................................................................................................................ 12 BUDGET AMENDMENTS ..................................................................................................................................................... 13 TIME AND EFFORT RECORDS ............................................................................................................................................... 14 INTERNAL CONTROLS ........................................................................................................................................................ 16 METHODS OF PROCUREMENT ............................................................................................................................................. 20 SUSPENSION AND DEBARMENT ........................................................................................................................................... 23 RESOURCES ..................................................................................................................................................................... 23 FISCAL MONITORING REVIEWS ........................................................................................................................................... 23 SECTION 6: DATA COLLECTION AND REPORTING ..................................................................................................... 25 SECTION 7: MONITORING ........................................................................................................................................ 26 OVERVIEW ...................................................................................................................................................................... 26 PROGRAM MONITORING REVIEWS ...................................................................................................................................... 26 SECTION 8: TECHNICAL ASSISTANCE AND SUPPORT ................................................................................................. 28 SECTION 9: APPENDICES .......................................................................................................................................... 31 APPENDIX 1: GLOSSARY OF GENERAL TERMS AND ACRONYMS.................................................................................. 31 APPENDIX 2: TITLE I, PART A ........................................................................................................................................ 37 Overview ................................................................................................................................................................. 37 Supplement, Not Supplant ...................................................................................................................................... 37 Comparability .......................................................................................................................................................... 38 Community Eligibility Provision ............................................................................................................................... 38 Parent and Family Engagement .............................................................................................................................. 38 Local Equity Plan ..................................................................................................................................................... 40 Homeless Education ................................................................................................................................................ 40 Foster Care Provisions ............................................................................................................................................