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Community and Leisure Committee Annual Plan Agenda 13 February

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Community and Leisure Committee Annual Plan Agenda 13 February LEISURE UNIT MONITORING REPORT Community and Leisure Committee for 5 months to 30 Nov 2002 1 TABLE OF CONTENTS 1. MANAGEMENT OVERVIEW PAGE (2) 2. NON-FINANCIAL PERFORMANCE INDICATORS (4) 3. FINANCIAL PERFORMANCE (18) 4. TRIPLE BOTTOM LINE PERFORMANCE INDICATORS (20) 2 LEISURE UNIT 1. MANAGER’S OVERVIEW Introduction The Leisure Unit continues to provide a significant contribution to the citizens of Christchurch during 2002/2003 financial year through its various disciplines of Events, Sports, Arts and Recreation, Facility Management and the hosting of major sporting events. This 5 monthly report highlights the achievements of the unit’s teams against the targets set at the beginning of the year. As a significant portion of the Units activities happen over the summer months there are a number of performance indicators which do not have achievements recorded against them. The Unit also relies on the Councils Residents Survey for a number of performance measures and undertakes surveys at its facilities during the second half of the year. There have been a number of significant achievements recorded since the 2002 Annual Report and these are listed below. Significant events , issues and achievements during period QEII The Atlantis Leisure Pool was Officially opened at QEII on 8 August 2002 and has been very popular ever since with numbers achieved so far close to targets. QEII has also hosted the World Fire Fighters Games, the Oceania Athletics, South Island Swim Champs and The Red Hot Chilli Peppers Rock concert during the period. Recreation and Arts Highlights include the development of 2 new holiday programmes for 10-14 year olds; 7 new Pilates classes, 2 new Tai Chi classes and 2 new walking programmes for older adults. “The Body” Dance and Physical Theatre Festival was held in September 2002; the “Art Attack” tour of inner city art galleries (November 2002 and the development and opening of The Firefighters Reserve Sculpture have been significant achievements for this area. Events Team The Events Team have been continually busy during the period. As well as programming and organising the 2003 Summertimes Events, the have completed another successful TV2 Kidsfest programme of events, organised the Penny Sport Cycles Park to Pier Cycle event on behalf of the City Streets Unit, Showtime Canterbury Festival and a very successful Meridian Energy Fireworks Display at New Brighton Pier. Facilities Pioneer and Centennial Leisure Centres initially suffered some drop in patronage following the opening of QEII. As anticipated this has now trending back to previous levels. From 1 November 2002 the Leisure Unit took over the management of Jellie Park Aqualand from Recreation Management Services and this has the ensured continual operation of this facility to the Council standards. Asset Maintenance work has been continuing as programmed. There has been considerably more maintenance required to the plant at the Suburban Pools than anticipated. This is due to the age of these facilities. The Unit has also taken on the responsibility of monitoring the water quality at all the Council paddling pools and the Lyttleton Swimming Pool on contract. Sports Promotion. This small team continues to exceed its targets in bidding for and facilitating major national and international sporting events in the City. The major event hosted during the period was the 7th World Firefighters Games, which attracted 1,500 participants and generated NZ$3.75 million of spending within Christchurch. In conjunction with the Firefighters Games was the opening of the Firefighters Reserve and art work, which received unprecedented international and national 3 media exposure for the City. The city also hosted Oceania International Athletic Championships at QEII Park and 4th International Deaf Bowls Championships at Hoonhay Bowling Club. The Leisure Unit will host a further four international sporting events during the next twelve months, which will generate significant economic benefit to the city. The Sports Promotion Team won a New Zealand Recreation Association Industry Award for Best Project under $40,000 for the Mizone Sport and Recreation Guide. Grants With the loss of the Community Sports Fund Grants to sport/ fitness and physical leisure groups the Leisure Unit has spent considerable time reviewing the report on “Investing in Active Communities” prepared by SPARC and considering options for this Council. Overview Operational Achievements The achievements in the period are a continuation of the outstanding performance of the Leisure Unit in past years. Overview Capital Programme Progress The Leisure Capital programme has been split into 3 Categories for easier monitoring. 1. Facilities. The bulk of the programmed expenditure relates to Capital replacements and renewals at Council’s Swimming Pools and Leisure Facilities and Stadia. A significant improvement has been undertaken at the Pioneer Leisure Centre to improve the heating and the air handling capabilities in the pools area. This work was completed during a closedown in September 2002 at which a number of other items were also rectified. An allocation of $535,000 for the Porritt Park Stadia upgrading is currently unspent as plans for this facility are still currently being prepared. 2. QEII Total committed funding for QEII Capital for this year including carryforwards is $1,142,000. This includes $180,000 for the Multisensory Room which has been separately funded (not Council funding) and the Village Green Development. The Civil Defence Building was relocated in November 2002 and renovation work is to commence shortly. New offices for staff were completed in November enabling the renting of space adjacent to the foyer for commercial purposes. 3. Recreation and Arts The two projects listed in this category are Arts in Public Places, and Passport to Millennium Project. No expenditure has been incurred at this point in the year. Summary Financial Overview Three issues have been identified which will affect the projected financial outcome of the Leisure Unit for the 2002/2003 Financial year in relation to its overall budget bottom line. 1. The Leisure Unit taking back the management and operation of Jellie Park Aqualand. The Unit has had to purchase back Assets belonging to RMS for the operation of this facility and there is a likely deficit in relation to the general cost of operating. There has also been additional spending required to bring elements of the facility up to necessary standard. (Projected deficit approx $100,000) 2. The Loss of Income from the delay in the opening of the QEII Leisure Pool. This has been estimated at $133,875 3. Additional operating expenses for QEII relating to power, chlorine costs and insurances estimated at $152,652. The opening of QEII also fell in the 2002/03 Financial year which due to the delay had not been budgeted for. The Leisure Unit has also identified savings within its operation to offset the implications of these increases by $100,000. The projected overall performance of the unit for 2002/03 will be in the vicinity of $286,527 or 2.14% overspent. The financial performance in other areas should be close to budget. 4 2. NON FINANCIAL PERFORMANCE INDICATORS OUTPUT: COMMUNITY RECREATION PROGRAMMES AND PROMOTION Performance Indicators As at 30 November 2002 1.1 Increase overall participation in Council 20% increase due to Community recreation programmes by 10%. (15% • 7 new Pilates classes ( 6 Level Two 2000/01) and 1 introductory class). • 2 new Tai Chi programmes in Bishopdale and Central City. • 2 new holiday programmes for 10 – 14 years & 2 new holiday programmes for children aged 5 – 10 years. • 2 new older adults walking programmes. 1.2 70 people with disabilities attending ongoing 82 people with disabilities attending ongoing recreation activity by 30 June 2003. (112 people recreation activity as at 30 November 2002. 2000/01) 1.3 Develop/facilitate two new programmes for 1 new programme (Drama Course) people with disabilities by 30 June 2003. (3 new established as at 30 November 2002. programmes developed 2000/01) 1.4 Develop/facilitate two new programmes for 10 – 2 new programmes established as of 30 14 year age group by 30 June 2003. (4 new November 2002. programmes developed 2000/01) 1. “The Depot” Youth Programme in Aranui. 2. Templeton Energisers Youth Programme. 1.5 A further 500 people with disabilities with a 260 new cardholders as at 30 November membership of KiwiAble Leisure Card by 30 2002. June 2003. (1011 total members 2000/01) 1.6 Develop/facilitate two new programmes for older 3 new programmes established as at 30 adults by 30 June 2003. (2 new programmes November 2002. developed 2000/01) 1. Tai Chi programmes at Bishopdale Community Centre and Crichton Cobbers. 2. Halswell Walk ‘n Talk programme. 3. New Brighton Walk ‘n Talk programme. 2.1 Participants satisfied with Council recreation 90% satisfaction achieved- collated from services at least 90%. (90% 2000/01) participant surveys. 3.1 Develop 3 brochures on recreation opportunities for 1 new Tai Chi brochure developed as at 30 Christchurch residents by 30 June 2003 (3 Brochures November 2002. published 2000/01) 4.1 At least six local recreation/community groups 4 community groups assisted as of 30 assisted to deliver recreation programmes which November 2002: reflect their local community. (11-2000/01) 5 1. AFFIRM (Community Event) partnership with Aranui Community Trust. 2. Kendal School holiday camp (sponsorship of 10 places) partnership with CDN Trust. 3. Belfast Breaks Out (Community Event) partnership with Belfast School and Belfast Community Network. 4. St Martins Community Concert partnership with St Martins Community Youth Group. COMMENT: The first 5 months of the 2002/2003 financial year has been a productive and exciting one for the Recreation and Arts Team, with significant new programme development. Highlights include the development of 2 new holiday programmes for 10-14 year olds; 7 new Pilates classes, 2 new Tai Chi classes and 2 new walking programmes for older adults.
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