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“Development of GIS and Hydraulic Modelling”

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“Development of GIS and Hydraulic Modelling” PUBLIC SELECTION OF CONSULTANTS SINGLE STAGE OPEN COMPETITIVE SELECTION REQUEST FOR PROPOSALS Reference No.: OWP-5 Selection of Consulting Services for: “Development of GIS and Hydraulic Modelling” Client: Vitebsk Regional Communal Unitary Enterprise of Water Supply and Sewerage System Vitebskoblvodokanal Country: Republic of Belarus Project: Orsha Wastewater Project Issued on: December 2019 i | P a g e P U B L I C PUBLIC TABLE OF CLAUSES PART I – SELECTION PROCEDURES AND REQUIREMENTS Section 1.1 Letter of Invitation Section 1.2 Instructions to Consultants and Data Sheet A. General Provisions 1. Definitions 2. Introduction 3. Conflict of Interest 4. Unfair competitive advantage 5. Prohibited Practices 6. Eligibility 7. General Considerations 8. Cost of Preparation of Proposal 9. Language 10. Only One Proposal 11. Clarification and Amendment of the RFP Documents 12. Confidentiality B. Request for Proposals 13. Documents Comprising the Proposal 14. Proposal Validity 15. Preparation of Proposals – Specific Considerations 16. Technical Proposal Format and Content 17. Financial Proposal 18. Submission, Sealing and Marking of Proposals 19. Opening of Technical Proposals 20. Proposals Evaluation 21. Evaluation of Technical Proposals 22. Financial Proposals for QBS 23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 24. Correction of Errors 25. Taxes 26. Conversion to Single Currency 27. Combined Quality and Cost Evaluation 28. Negotiations 29. Conclusion of Negotiations 30. Award of Contract ________________________________________________________________________________ RFP: Orsha Water Project. Tender OWP-5 “Development of GIS and Hydraulic Modelling” PUBLIC PUBLIC C. Data Sheet Section 1.3. Evaluation Criteria Section 1.4. Technical Proposal – Standard Forms 1. Form TECH-1 (FTP / STP): Proposal Submission Form 2. Form TECH-2 (FTP): Consultant’s Organization and Experience 3. Form TECH-3 (FTP): Comments and Suggestions on Terms of Reference, Counterpart Staff and Facilities to be Provided by Client 4. Form TECH-4 (FTP): Description of Approach, Methodology and Work Plan in Responding to the Terms of Reference 5. Form TECH-4 (STP): Description of Approach, Methodology and Work Plan for Responding to the Terms of Reference 6. Form TECH-5 (FTP/STP): Work Schedule and Planning for Deliverables 7. Form TECH-6 (FTP/STP): Team Composition, Assignment and Key Experts’ Time Input and CV Form Section 1.5. Financial Proposal – Standard Forms 1. Form FIN-1: Financial Proposal Submission Form 2. Form FIN-2: Summary of Costs 3. Form FIN-3: Breakdown of Remuneration 4. Form FIN-4: Breakdown of Reimbursable Expenses PART II - REQUIREMENTS Section 2.1. Terms of Reference PART III – CONDITIONS OF CONTRACT AND CONTRACT FORMS Section 3.1. Standard Form of Contract - Lump-Sum iii | P a g e P U B L I C PUBLIC Section 1.1 . Letter of Invitation – Single Stage Open Competitive Selection – Request for Proposals Request for Proposals No. Loan No. 47419 (47426) Tender: № OWP-5 Assignment Title: “Development of GIS and Hydraulic Modelling” (Orsha Wastewater Project) Location and Date: Orsha, Republic of Belarus, ___ January 2020 Dear Sir or Madam, 1. Vitebsk Regional Communal Unitary Enterprise of Water Supply and Sewerage System “Vitebskoblvodokanal” (4-3 Zamkovaya Street, 210026 Vitebsk, Belarus) has received financing from the European Bank for Reconstruction and Development (the “Bank” or the “EBRD”) in the form of a loan toward the cost of «Orsha Wastewater Project». Vitebsk Regional Communal Unitary Enterprise of Water Supply and Sewerage System “Vitebskoblvodokanal” (the “Client”) intends to apply a portion of the proceeds of this Loan to eligible payments under the contract for which this Request for Proposals is issued. 2. Payments by the Bank will be made only at the request of the Client and upon approval by the Bank, and will be subject, in all respects, to the terms and conditions of the Loan Agreement. The Loan Agreement prohibits a withdrawal from the loan account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by a decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations. No party other than the Client shall derive any rights from the Loan Agreement or have any claims to the proceeds of the loan. 3. The Client now invites proposals to provide the following consulting services (hereinafter called “Services”): Development of GIS and Hydraulic Modelling ("the Assignment"). More details on the Services are provided in the Terms of Reference (Section 2.1). 4. A firm will be selected under Quality-and-Cost-Based Selection procedure (QCBS) procedures and in a Full Technical Proposal (FTP) format as described in this RFP, in accordance with the policies of the Bank, detailed in the EBRD Procurement Policies and Rules dated November 2017 (“PP&R”) and the Guidelines for Clients Managing Donor or Loan Funded Consultancy Assignments (“Guidelines”) which can be found at the following website: www.ebrd.com. 5. The RFP includes the following documents: ________________________________________________________________________________ RFP: Orsha Water Project. Tender OWP-5 “Development of GIS and Hydraulic Modelling” PUBLIC PUBLIC Section 1.1 Letter of Invitation Section 1.1 - Letter of Invitation Section 1.2 - Instructions to Consultants and Data Sheet Section 1.3 – Evaluation Criteria Section 1.4 – Full Technical Proposal (FTP)- Standard Forms Section 1.5 - Financial Proposal - Standard Forms Section 2.1 - Terms of Reference Section 3.1 - Standard Form of Contract (Time Based) 6. Details on the proposal’s submission date, time and address are provided in Clauses 18.10 of the ITC. Yours sincerely, Ms. Elena Puko, Head of PIU Vitebsk Regional Communal Unitary Enterprise of Water Supply and Sewerage System “Vitebskoblvodokanal” _________________________________________________________________________________ RFP: Orsha Water Project. Tender OWP-5 “Development of GIS and Hydraulic Modelling 6 | P a g e P U B L I C PUBLIC Section 1.2. Instructions to Consultants and Data Sheet A. General Provisions 1. Definitions (i) “Affiliate(s) ” means an individual or an entity that directly or indirectly controls, is controlled by, or is under common control with the Consultant. (ii) “Applicable Guidelines” means the policies of the European Bank for Reconstruction and Development governing the selection and Contract award process as set forth in this RFP. (iii) “Applicable Law” means the laws and any other instruments having the force of law in the Client’s country, or in such other country as may be specified in the Data Sheet , as they may be issued and in force from time to time. (iv) “Bank” or “EBRD” means t he European Bank for Reconstruction and Development . (v) “Bank Assets" means any property or asset owned or administered by the Bank, including the Bank’s name, intellectual property and registered service marks. (vi) "Bank Resources" means the Bank’s ordinary capital resources, Special Funds resources, and/or cooperation funds or trust funds administered by the Bank. (vii) “Recipient ” means the Government, Government agency or other entity that signs the loan, grant, financing or project agreement with the Bank. (viii) “Client” means the executing agency that signs the Contract for the Services with the selected Consultant. (ix) “Consultant” means a legally-established professional consulting firm or an entity that may provide or provides the Services to the Client under the Contract. (x) “Contract” means a legally binding written agreement signed between the Client and the Consultant and includes all the attached documents listed in its Contract Form (the General Conditions of Contract (“GCC”), the Special Conditions of Contract (“SCC”), and the Appendices). (xi) “Data Sheet” means an integral part of the RFP that is used to reflect specific country and assignment ________________________________________________________________________________ RFP: Orsha Water Project. Tender OWP-5 “Development of GIS and Hydraulic Modelling” PUBLIC PUBLIC Section 1.2. Instructions to Consultants and Data Sheet conditions to supplement, but not to over-write, the provisions of the ITC. (xii) “Day” means a calendar day. (xiii) "Disclosure Actions" means any of the actions that the Bank has taken or may take in accordance with Section III, Article 10.3 of the Bank's Enforcement Policy and Procedures. (xiv) "Donor" means the provider of the Grant funds as specified in the Data Sheet. (xv) “Electronic Procurement Platform ” in these documents refers to the EBRD Client e-Procurement Portal (ECEPP) provided by the EBRD for use of its clients (or any replacement thereof). (xvi) "Enforcement Actions" means any of the actions that the Bank has taken or may take in accordance with Section III, Article 10.2. of the Bank's En forcement Policy and Procedures. (xvii) "Enforcement Policy and Procedures" means the Bank’s policy and procedures for processing allegations of fraud, corruption, collusion, coercion, obstruction, theft or misuse of the Bank’s resources or Bank’s assets in relation to activities and projects financed from the Bank’s ordinary capital resources (including the purchase of the goods, works or services for the Bank) or from special funds resources, or from cooperation funds administered by the Bank. (xviii) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel of the Consultant, Sub- consultant or Joint Venture member(s). (xix) “Government” means the government of the Client’s country. (xx) "Grant" means the amount of funds to be made available by the Donor to the Bank, as admi nistrator, for the purposes of financing the Contract. (xxi) "Joint Venture, Consortium or Association (“JVCA”)” means an association with or without a legal personality distinct from that of its members, of more than one Consultant where one member has the authority to conduct all business for and on behalf of any and all the members of the JVCA, and where the members of the JVCA are jointly and severally liable to the Client for the performance of the Contract.
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