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Board of Directors J U L Y 2 4 , 2 0 BOARD OF DIRECTORS JULY 24, 2015 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY BOARD ROSTER SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY County Member Alternate Orange: Shawn Nelson (Chair) Jeffrey Lalloway* Supervisor, 4th District Mayor Pro Tem, City of Irvine 2 votes County of Orange, Chairman OCTA Board, Chair OCTA Board Gregory T. Winterbottom Todd Spitzer* Public Member Supervisor, 3rd District OCTA Board County of Orange OCTA Board Riverside: Daryl Busch (Vice-Chair) Andrew Kotyuk* Mayor Council Member 2 votes City of Perris City of San Jacinto RCTC Board, Chair RCTC Board Karen Spiegel Debbie Franklin* Council Member Mayor City of Corona City of Banning RCTC Board RCTC Board Ventura: Keith Millhouse (2nd Vice-Chair) Brian Humphrey Mayor Pro Tem Citizen Representative 1 vote City of Moorpark VCTC Board VCTC Board Los Angeles: Michael Antonovich Roxana Martinez Supervisor, 5th District Councilmember 4 votes County of Los Angeles, Mayor City of Palmdale Metro Board Metro Appointee Hilda Solis Joseph J. Gonzales Supervisor, 1st District Councilmember County of Los Angeles City of South El Monte Metro Board Metro Appointee Paul Krekorian Borja Leon Councilmember, 2nd District Metro Appointee Metro Board Ara Najarian [currently awaiting appointment] Council Member City of Glendale Metro Board One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 SCRRA Board of Directors Roster Page 2 San Bernardino: Larry McCallon James Ramos* Mayor Supervisor, 3rd District 2 votes City of Highland County of San Bernardino, Chair SANBAG Board SANBAG Board Paul Eaton Alan D. Wapner* Mayor Mayor Pro Tem City of Montclair City of Ontario SANBAG Board SANBAG Board EX-OFFICIO MEMBERS San Diego Association of Governments: [CURRENTLY AWAITING APPOINTMENT] Contact: Linda Culp Principal Planner – Rail Southern California Association of Governments: Art Brown Mayor, City of Buena Park State of California: Ryan Chamberlain Director, Caltrans District 12 Alternate: [CURRENTLY AWAITING APPOINTMENT] *Alternates represent either member Revised 07/21/15 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY BOARD OF DIRECTORS MEETING FRIDAY, JULY 24, 2015 – 10:00a.m. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) BOARD ROOM ONE GATEWAY PLAZA, 3RD FLOOR LOS ANGELES, CALIFORNIA 90012 TELECONFERENCE LOCATION 385 N. Arrowhead Avenue, 5th Floor Citrus Conference Room San Bernardino, CA 92415 AGENDA DESCRIPTIONS The agenda descriptions are intended to give notice to members of the public of a brief general description of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Authority may take any action that it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. The Chair reserves the right to discuss the items listed on the agenda in any order. A person with a disability may contact the Board Secretary’s office at (213) 452-0255 or via email [email protected] at least 72-hours before the scheduled meeting to request receipt of an agenda in an alternative format or to request disability-related accommodations, including auxiliary aids or services, in order to participate in the public meeting. Later requests will be accommodated to the extent feasible. SUPPORTING DOCUMENTATION The agenda, staff reports and supporting documentation are available from the Board Secretary, located at One Gateway Plaza, 12th Floor, Los Angeles, CA 90012, and on the Metrolink website at www.metrolinktrains.com under the Meetings & Agendas link. PUBLIC COMMENTS ON AGENDA ITEMS AND ITEMS NOT ON THE AGENDA Members of the public wishing to address the Board of Directors regarding any item appearing on the agenda or any item not on the agenda, but within the subject matter jurisdiction of the Board, may do so by completing a Speaker’s Form and submitting it to the Board Secretary. All speakers will be recognized by the Chairman and will be considered under Item 4 (Public Comment). When addressing the Board, please state your name for the record. Please address the Board as a whole through the Chair. Please note comments to individual Board members or staff are not permitted when addressing the Board. A speaker’s comments shall be limited to three (3) minutes. 1. Call to Order One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 Board of Directors Meeting Agenda Transmittal Date: July 17, 2015 Meeting Date: July 24, 2015 Page 2 2. Roll Call 3. Pledge of Allegiance 4. Public Comment REGULAR CALENDAR 5. Approval of Meeting Minutes – July 10, 2015 Board of Directors Meeting It is recommended that the Board approve the minutes of the July 10, 2015 Board of Directors Meeting. Page 1 6. Authorization to Finalize Terms and Conditions and Execute Keller Yard Track and Facility Utilization Agreement with Wabtec Global Services Wabtec Global Services (Wabtec) has requested that they be allowed to utilize the track and facilities at the Authority’s Keller Yard on a non-exclusive basis to equip Burlington Northern Santa Fe (BNSF) Railway and Union Pacific Railroad (UPRR) locomotives with Positive Train Control (PTC) equipment. An agreement between Wabtec and the Authority is required for Wabtec’s utilization of the track and facilities. It is recommended that the Board approve and authorize the Chief Executive Officer to finalize terms and conditions including pricing of an agreement with Wabtec for utilization of the Keller yard track and facility. There is no negative budget impact. However if the agreement is approved it would result in approximately $60,000 to $120,000 recollectable funding that would significantly reduce the cost of installing PTC equipment on at least three Authority leased locomotives and would allow performing other PTC related installation, repair and warranty work. Page 13 7. Contract No. EP181-13 – Tier 4 Locomotives – Exercise of Option for Additional Locomotives – ElectroMotive Diesel, Inc. and Strategy to Support Locomotive Fleet Availability Purchase of new locomotives to replace 10 ElectroMotive Diesel (EMD) F-59s and 7 EMD F-59Rs, in lieu of rehabilitation, including the ongoing pursuit of grants and other funding to support such a purchase is required. It is recommended that the Board authorize the Chief Executive Officer to exercise the option under Contract No. EP181-14 with Electromotive Diesel, Inc. (EMD), to procure up to 20 F-125 Tier 4 locomotives in an amount of $6,295,000 per locomotive for an increase in contract authority of $125,900,000 resulting in a not-to-exceed contract amount of $253,045,380. With projected grant awards, staff anticipates that the locomotive program can be funded within the FY2015-16 budgeted amounts and FY2016-17 and FY2017-18 budget forecasts. Staff is pursuing several strategies to Board of Directors Meeting Agenda Transmittal Date: July 17, 2015 Meeting Date: July 24, 2015 Page 3 ensure this, including negotiating with EMD to reduce deposits to activate the locomotive order, reprogramming existing unused funds in the rehabilitation program, working with grantors to match grant funds to payment schedules, and exploring financing such as a loan from one or more member agencies. Page 16 8. Contract No. JO117-16 – Track Rehabilitation Services – Contract Award – Veolia Transportation Maintenance and Infrastructure, Inc. Track rehabilitation services are required to prevent deterioration of the existing track structure by using a systematic program to replace infrastructure assets. Work under Contract No. JO117-16 will include track rehabilitation, such as replacement of turnouts, replacement of failed wood crossties, rehabilitation of grade crossings and replacement of rail primarily in the River, Valley, Orange, San Gabriel, and Ventura subdivisions although work may be authorized and performed anywhere on the system. It is recommended that the Board authorize the Chief Executive Officer to award Contract No. JO117-16 for Track Rehabilitation Services to the responsive and responsible bidder, Veolia Transportation Maintenance and Infrastructure, Inc. (VTMI), in an amount not-to-exceed $4,000,000. Award is subject to resolution of any protest timely filed. Funding for track and culvert rehabilitation services is included in the FY2013-14, and FY2014-15, Rehabilitation Budgets or will be recollectable under third party agreements. Federal funding comes in part from grants from the Federal Transit Administration (FTA). Work under this contract will be authorized by specific job orders. Actual funding commitments for those projects handled through the job order process are encumbered on a per project basis at the time the individual job order is approved and issued. Page 24 9. Contract No. QM145-15 – External Audit Services – Increase Contract Funding Authorization – Moss Adams LLP An increase in the contract funding authorization for Moss Adams LLP is required due to include additional procedures necessary when completing the FY14 Comprehensive Annual Financial Report. It is recommended that the Board authorize the Chief Executive Officer to amend Contract No. QM145-15 External Audit Services with Moss Adams LLP to increase the contract funding authorization by $70,000 for a new not-to-exceed contract funding authorization of $557,770. Funding for the External Audit Services is included in the FY2014-15 Operating Budget. Page 28 Board of Directors Meeting Agenda Transmittal Date: July 17, 2015 Meeting Date: July 24, 2015 Page 4 10. Approval of Evaluation Criteria – Request for Proposal
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