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Greater Egg Harbor Regional High School District

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Greater Egg Harbor Regional High School District GREATER EGG HARBOR REGIONAL HIGH SCHOOL DISTRICT MINUTES OF REGULAR MEETING November 16, 2020 The regular meeting of the Greater Egg Harbor Regional High School District Board of Education was called to order by President Carol Houck at 7:00 P.M. on the above date in the Multi-Purpose Room of the Oakcrest High School, 1824 Dr. Dennis Foreman Drive, Mays Landing, New Jersey. Secretary Grossi read the following statement: This is to advise those present at this meeting of the Board of Education of the Greater Egg Harbor Regional High School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Absegami, Oakcrest and Cedar Creek High Schools, and forwarded to all of the Clerks of the municipalities within this school district within the time required by said Act. Present: Michael Baldwin, Peggy Capone, Darrell Edmonds, Anne Erickson, Lois Garrison (by phone), Margaret Guenther, Carol Houck, Greg Kehrli and Brian Sartorio Also Present: John J. Keenan, Superintendent; Thomas P. Grossi, Business Administrator/Board Secretary and Louis J. Greco, Solicitor (by phone). MINUTES OF REGULAR MEETING Page 2 November 16, 2020 On motion by Guenther, seconded by Baldwin, recommending approval of Minutes minutes of the following meetings: October 19, 2020 – Regular October 19, 2020 – Executive Upon Roll Call Vote – Vote (Yes) Baldwin, Capone, Erickson, Guenther, Houck and Kehrli. Vote (Abstain) Edmonds, Garrison and Sartorio on Executive, Vote (Yes) on all others. Motion approved. SPECIAL PRESENTATION Brenda Callaghan gave presentations on School Safety Data System and HIB Self-Assessment Grades for the 2019/2020 school year. Board members had questions that Mrs. Callaghan and Mr. Keenan addressed. COMMITTEE REPORTS Negotiations Committee – Dr. Erickson gave update. Mediation scheduled for December 16, 2020. Program Committee – Mrs. Guenther gave report. Personnel Committee – Mrs. Capone gave report. Activities Committee – Mr. Sartorio gave report. BOARD MEMBER COMMENTS Board Comments • Dr. Erickson discussed upcoming County School Boards Meetings. Meeting was opened to the public for comment at 7:39 p.m. Public Comment • None INFORMATION ITEMS I-1 Job Responsibility - Meetings approved by the Superintendent. (Attachment I-1) I-2 Field Trips - Approved by the Superintendent. (Attachment I-2) I-3 Attendance Report (Attachment I-3) MINUTES OF REGULAR MEETING Page 3 November 16, 2020 Fire and/or Emergency Drills held in the month of October 2020 as listed below: Absegami High School Security: October 26, 2020, From 12:12 p.m. – 12:18pm Blue Day – Active Shooter October 28, 2020, From 12:12 p.m. – 12:18pm Green Day – Active Shooter Fire: October 7, 2020, From 10:26 a.m. – 10:33am Blue Day October 9, 2020, From 11:26 a.m. – 11:32am Green Day October 21, 2020, From 12:11 p.m. – 12:15pm Blue Day October 23, 2020, From 12:11a.m. – 12:15pm Green Day Cedar Creek High School Security: October 27, 2020, From 1:55 p.m. – 2:05 p.m. Blue Day – Active Shooter October 29, 2020, From 1:55 p.m. – 2:05 p.m. Green Day – Active Shooter Fire: October 7, 2020, From 11:15 a.m. – 11:20 a.m. Blue Day October 9, 2020, From 11:15 a.m. – 11:20 a.m. Green Day October 21, 2020, From 11:10 a.m. – 11:30 a.m. Blue Day October 23, 2020, From 11:10 a.m. – 11:30 a.m. Green Day Oakcrest High School Security: October 27, 2020, From 11:12 a.m. – 11:18 a.m. Blue Day – Active Shooter October 29, 2020, From 11:10 a.m. – 11:17 a.m. Green Day – Active Shooter Fire: October 7, 2020, From 12:07 p.m. – 12:17 p.m. Blue Day October 9, 2020, From 12:06 p.m. – 12:11 p.m. Green Day October 20, 2020, From 12:05 p.m. – 12:12 p.m. Blue Day October 23, 2020, From 12:04 p.m. – 12:09 p.m. Green Day School bus emergency evacuation drills shall be conducted twice each School Bus school year according to New Jersey Administrative Code (NJAC 6A:27-11.2). Evacuation Drills were conducted on the following dates: Drills Absegami High School: October 22, 2020 from 10:10 AM to 10:25 AM (Green Hybrid) October 26, 2020 from 10:10 AM to 10:25 AM (Blue Hybrid) Cedar Creek High School: November 9, 2020 from 10:10 AM to 10:25 AM (Green Hybrid) November 11, 2020 from 10:10 AM to 10:25 AM (Blue Hybrid) Oakcrest High School: October 21, 2020 from 10:10 AM to 10:25 AM (Blue Hybrid) October 22, 2020 from 10:10 AM to 10:25 AM (Green Hybrid) MINUTES OF REGULAR MEETING Page 4 November 16, 2020 BUSINESS AGENDA Dr. Erickson had questions on School Security Grant that Mr. Keenan addressed. Mrs. Capone had comments on Budget Worksheet that Mr. Grossi addressed. On motion by Garrison, seconded by Sartorio, recommending approval of the following: Approve the report of The Secretary A148 for the period ending Secretary’s September 30, 2020. This report is in agreement with the Treasurer's records Report A149. This approval is required within sixty (60) days for Board Action. Pursuant to N.J.A.C. 6:20-2.12(d)(e), we certify that as of September 30, 2020, the Board secretary's monthly financial report (appropriations section) did not reflect an over expenditure in any of the major accounts or funds, and based on the appropriation balances reflected on this report and the advice of district officials, we have no reason to doubt that the district has sufficient funds available to meet its financial obligations for the remainder of the fiscal year. Exhibit B-1 Approve the final adjusted report of The Secretary A148 for the period Secretary’s ending June 30, 2020. This report is in agreement with the final adjusted Report Treasurer's records A149. This approval is required within sixty (60) days for Board Action. Pursuant to N.J.A.C. 6:20-2.12(d)(e), we certify that as of June 30, 2020, the Board secretary's monthly financial report (appropriations section) did not reflect an over expenditure in any of the major accounts or funds, and based on the appropriation balances reflected on this report and the advice of district officials, we have no reason to doubt that the district has sufficient funds available to meet its financial obligations for the remainder of the fiscal year. Exhibit B-2 MINUTES OF REGULAR MEETING Page 5 November 16, 2020 Approve October 2020 Budget Bills, as per computer print-out, in the Budget amount of $6,989,890.69. Exhibit B-3 Bills Approve October 2020 Purchase Orders, as per computer print-out, in the Purchase amount of $4,432,655.86. Exhibit B-4 Orders Approval the Annual Maintenance Budget Amount Worksheet (M-1) and Budget Comprehensive Maintenance Plan as required annually by the New Jersey Worksheet Department of Education. Exhibit B-5 Approve tuition contract to bill parents of student #85709 annual amount Parent of $16,500 to attend Oakcrest High School for the 2020/2021 school year, Tuition effective October 1, 2020, prorated. Bill Approve tuition contract to pay Vineland Public School District for the Out of following student(s), eligible under N.J.A.C 18A:7B-12b and N.J.A.C 6A:27-6.3 District for Educational Stability, attending school in Vineland Public School District. Placement Tentative per diem tuition rate $190.71, prorated for days attending. Student ID School Billing Start Billing End Prorated Days Tuition Billed Attending Date Date 85096 Cunningham 09/10/2020 06/30/2021 176 $33,564.96 Alternative School RESOLUTION OF THE GREATER EGG HARBOR REGIONAL HIGH Send/Receive SCHOOL DISTRICT BOARD OF EDUCATION. APPROVING SENDING- Relationship RECEIVING RELATIONSHIP FORM OF CONTRACT. WHEREAS, for some time last past the Greater Egg Harbor Regional High School District Board of Education (“GEHR”) and the Board of Education for the City of Absecon (“Absecon”) have been engaged in the negotiation of a form of agreement for the sending of Absecon public school students to GEHR for grades 9 through 12 on a tuition basis; and WHEREAS, the establishment of such a relationship requires that it first be approved by the Commissioner of Education of the State of New Jersey (“Commissioner”); and, WHEREAS, Absecon has filed the necessary Petition to the Commissioner seeking approval to establish a sending-receiving relationship with GEHR for grades 9 through 12, it being anticipated that hearings will be conducted and evidence will be presented to the Commissioner during the first quarter of 2021, and MINUTES OF REGULAR MEETING Page 6 November 16, 2020 WHEREAS, the negotiations between GEHR and Absecon have been successful and the parties have reached agreement on the provisions of a formal sending-receiving relationship contract, which has been recommend to this board for approval by both the GEHR Superintendent of Schools and the GEHR Board Solicitor; NOW, THEREFORE, Be it Resolved by the GEHR Board of Education that the recommended form of sending-receiving relationship contract heretofore negotiated with Absecon, and recommended to this Board for approval, be and the same is hereby approved. Exhibit B-8 Approve submission of application for School Security Grant. Grant School award is $198,925. Grant Project Directors: Tom Grossi and Dave Berret Security Grant Upon Roll Call Vote – Motion approved. TRANSPORTATION AGENDA On motion by Guenther, seconded by Edmonds, recommending approval of the following: Approve the quoted contract between Greater Egg Harbor Regional High Quoted School District and Sheppard Bus Service.
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