Board Meeting Packet Friday, November 6, 2020
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Board of Directors Board Meeting Packet Friday, November 6, 2020 SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION AT THE EAST BAY REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING SCHEDULED FOR FRIDAY, November 6, 2020 at 11:00 AM Pursuant to Governor Newsom’s Executive Order No. N-29-20 and the Alameda County Health Officer’s Shelter in Place Orders, the East Bay Regional Park District Headquarters will not be open to the public and the Board of Directors and staff will be participating in the Board meetings via phone/video conferencing. Members of the public can listen and view the meeting in the following way: Via the Park District’s live video stream which can be found at: https://youtu.be/ac97WleuZvM Public comments may be submitted one of three ways: 1. Via email to Yolande Barial Knight, Clerk of the Board, at [email protected]. Email must contain in the subject line public comments – not on the agenda or public comments – agenda item #. It is preferred that these written comments be submitted by Thursday, November 5, 2020 at 3:00 pm. 2. Via voicemail at (510) 544-2016. The caller must start the message by stating public comments – not on the agenda or public comments – agenda item # followed by their name and place of residence, followed by their comments. It is preferred that these voicemail comments be submitted by Thursday, November 5, 2020 at 3:00 pm. 3. Live via zoom. If you would like to make a live public comment during the meeting this option is available through the virtual meeting platform: https://zoom.us/j/98646766885 * Note that this virtual meeting platform link will let you into the virtual meeting for the purpose of providing a public comment. If you do not intend to make a public comment please use the YouTube link at: https://youtu.be/ac97WleuZvM to observe the meeting. It is preferred that those requesting to speak during the meeting contact the Clerk of the Board at [email protected] by 3:00 pm on Thursday, November 5, 2020 via email or voicemail (510) 544-2016 to provide name and the subject of the public comment or item to be addressed. Comments received during the meeting and up until the public comment period on the relevant agenda item is closed, will be provided in writing to the Board of Directors, included transcribed voicemails. All comments received by the close of the public comment period will be available after the meeting as supplemental materials and will become part of the official meeting record. If you have any questions please contact Yolande Barial Knight, Clerk of the Board, at [email protected] or (510) 544-2016. Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors ELLEN CORBETT The Regular Session of the FRIDAY, NOVEMBER 6, 2020 President - Ward 4 Board Meeting is scheduled to commence via teleconference at 11:00 a.m. DEE ROSARIO Vice President – Ward 2 Park District’s live video stream can be found at: BEVERLY LANE https://youtu.be/ac97WleuZvM Secretary - Ward 6 COLIN COFFEY Treasurer - Ward 7 DENNIS WAESPI Ward 3 Respectfully submitted, AYN WIESKAMP Ward 5 ELIZABETH ECHOLS Ward 1 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN 7-1-1 TRS RELAY SERVICE (510) 635-5502 FAX ebparks.org AGENDA REGULAR MEETING OF NOVEMBER 6, 2020 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park 10:00 a.m. ROLL CALL (Virtual) District will hold a regular meeting virtually, commencing PUBLIC COMMENTS at 10:00 a.m. for Closed Session and 11:00 a.m. for CLOSED SESSION Open Session on Friday, November 6, 2020. Video Stream at: A. Conference with Labor Negotiator: Government Code Section 54957.6 https://youtu.be/ac97WleuZvM 1. Agency Negotiators: Robert E. Doyle, Ana M. Alvarez, Agenda for the meeting is Allison Picard listed adjacent. Times for agenda items are approximate only and Employee Organizations: AFSCME Local 2428, are subject to change during the Police Association meeting. If you wish to Unrepresented Employees: Managers, Confidentials and Seasonals comment on matters not on the agenda, you may do so under 2. Existing Litigation – Government Code Section 54956.9(d)(I) Public Comments at the beginning of the agenda and if you wish to comment on an a. Workers’ Compensation Claim of Timothy Walker item on the agenda please send WCAB No. ADJ9894102 an email to [email protected] before 3pm, Thursday, November 5, 2020. 11:00 a.m. OPEN SESSION (Virtual) A copy of the background PLEDGE OF ALLEGIANCE materials concerning these agenda items, including any material that may have been A. APPROVAL OF AGENDA submitted less than 72 hours before the meeting, is available B. PUBLIC COMMENTS for inspection on the District’s website (www.ebparks.org). Public comments may be submitted one of three ways: Agendas for Board Committee Meetings are available to the 1. Via email to Yolande Barial Knight, Clerk of the Board, at public upon request. If you wish [email protected]. Email must contain in the subject line to be placed on the mailing list public comments – not on the agenda or public to receive future agendas for a specific Board Committee, comments – agenda item #. It is preferred that these please call the Clerk of the comments be submitted by Thursday, November 5, 2020 at Board’s Office at (510) 544- 3:00 pm. 2020. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the meeting. 2. Via voicemail at (510) 544-2016. The caller must start the message by stating public comments – not on the agenda or public comments – agenda item # followed by their name and place of residence, followed by their comments. It is preferred that these voicemail comments be submitted by Thursday, November 5 at 3:00 pm. 3. If you are interested in speaking during Public Comments, please contact the Clerk of the Board at [email protected] for call in information by 3:00 pm on Thursday, November 5, 2020. Email must contain in the subject line Board meeting 11-06-20 call in request. If you would like to provide public comment through the virtual meeting platform, please use https://zoom.us/j/98646766885 to participate. Note that this virtual meeting platform link will let you into the virtual meeting waiting room and then into the meeting for the purpose to provide comment. Please use the YouTube link https://youtu.be/ac97WleuZvM to observe the meeting when you are not providing public comment. C. SPECIAL UPDATE 1. General Manager’s Update on the Status of the East Bay Regional Park District Emergency During the COVID-19 Pandemic. 11:25 a.m. D. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 14, 2020 through, October 4, 2020 (Auker/Doyle) (Resolution) (No Cost) b. Resolution to Support H.R. 8246 (Sires D-NJ) – Community Parks Revitalization Act (Pfuehler/Doyle) (Resolution) (No Cost) c. Resolution to Support H. Res. 1139 (Kind D-WA) – Honoring the 50th Anniversary of the National Park Service Volunteers-In-Parks program (Pfuehler/Doyle) (Resolution) (No Cost) d. Resolution to Support S. 4401 (Harris D-CA) and H.R. 5986 (Grijalva D-AZ) – Environmental Justice for All Act (Pfuehler/Doyle) (Resolution) (No Cost) e. Resolution to Support S. 4538 (Durbin D-IL) – RENEW Conservation Corps Act (Pfuehler/Doyle) (Resolution) (No Cost) f. Resolution to Support the California Recycling and Plastic Pollution Reduction Act (Pfuehler/Doyle) (Resolution) (No Cost) g. Authorization to Purchase Fifteen Ford Vehicles from Downtown Ford Sales for Vehicle Replacements and as Additions to the Fleet (McCrystle/O’Connor) (Resolution) (Budgeted Funds) h. Authorization to Award a Contract to Bay Cities Refuse Service, Inc. for Recycling, Compost, Trash Collection and Processing Services: Anthony Chabot Regional Park (Barrington/O’Connor) (Resolution) (Budgeted Funds) i. Authorization to Award a Contract for Janitorial Services to Universal Building Services & Supply Company (McNally/Rasmussen/Auker) (Resolution) (Budgeted Funds) j. Authorization to Renew Contract with E2 Strategies, LLC for Federal Legislative Advocate Services (Pfuehler/Doyle) (Resolution) (Budgeted Funds) k. Authorization to Renew Contract with Houston Magnani & Associates for State Legislative Advocate Services (Pfuehler/Doyle) (Resolution) (Budgeted Funds) L. Authorization to Grant a 1,040 Square Foot Utility Easement to PG&E as part of the City of Berkeley’s Grizzly Peak Utilities Undergrounding Project: Tilden Regional Park (Reeves/Kelchner) (Resolution) (Rev Authorization) m Authorization to Accept the Final Insurance Payment on the 2020 Infirmary Fire Damage Claim and to Execute a Claim Release and Mutual Settlement Agreement with Lexington Insurance Company, Appropriate Funds and Approve Contract: Camp Arroyo (Auker/Victor) (Resolution) (Rev Authorization/ Budget Change) n. Authorization to Donate Out of Service 1997 International Type 3 Fire Engine to the Westport Volunteer Fire Department (Theile/Ciaburro) (Resolution) (No Cost) 12:00 p.m. 2. EXECUTIVE AND LEGISLATIVE DIVISION a. Resolution Changing the Start Time of the December 1, 2020 Regular Board of Directors Meeting to 6:00 pm (Auker/Doyle) (Resolution) (No Cost) 12:15 p.m. 3. PUBLIC SAFETY DIVISION a. Presentation and Report from Assistant General Manager of Public Safety on Police Policies and Procedures (Ciaburro) b.