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1890-2017 PRESIDENT – HUW DAVIES
EASTERN COUNTIES RUGBY UNION
ANNUAL REPORT TO CLUBS 2016/2017
www.ecrurugby.com
EASTERN COUNTIES RUGBY UNION LIMITED
Contents ANNUAL GENERAL MEETING ...... 4 AGENDA...... 4 PRESIDENT...... 5 CHAIRMAN ...... 5 HONORARY SECRETARY ...... 6 HONORARY TREASURER...... 7 RFU COUNCIL MEMBER ...... 11 GOVERNANCE...... 12 SAFEGUARDING...... 13 DISCIPLINE...... 14 MARKETING & COMMUNICATIONS...... 15 RFU REGIONAL DEVELOPMENT OFFICERS ...... 17 COMPETITIONS ...... 19 COMMUNITY CLUB DEVELOPMENT...... 20 REFEREES...... 22 CB CLUB/COMMUNITY PLAYER DEVELOPMENT GROUP (CCPD)...... 23 CB PLAYER PERFORMANCE PATHWAY DEVEVELOPMENT GROUP incl. CLUB EC & COACHING ...... 25 DPP, ACADEMY & CB LIASION...... 25 COACHING...... 27 REPRESENTITIVE RUGBY...... 28 EASTERN COUNTIES BOYS...... 28 UNDER 16s ...... 28 UNDER 17s ...... 29 UNDER 18s ...... 29 UNDER 20s ...... 30 EASTERN COUNTIES GIRLS ...... 32 UNDER 15s ...... 32 UNDER 18s ...... 33 EASTERN COUNTIES WOMEN’S XV ...... 34 EASTERN COUNTIES MEN’S XV ...... 36 NORFOLK RFU...... 38 SUFFOLK ...... 38 CAMBRIDGESHIRE ...... 40
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ANNUAL GENERAL MEETING Friday 16th June 2017 19.00 The Heath Court Hotel, Moulton Rd, Newmarket, CB8 8DY AGENDA
1. To consider and approve the minutes of the last AGM on 3rd June 2016. 2. To review and approve a report from the Committee on the affairs of the Constituent Body since 3rd June 2016 3. To receive a Financial Report.
4. To consider any other motion or business duly proposed in accordance with Rule 8.5 Proposal One: That we amend the date for the EC Financial Year-end to: 30 June (Rule 8.1.2) Proposal Two: That we should amend the EC Constitution to reflect our preference to submit our Annual Report to Clubs by electronic means (Rule 15.4)
5. To answer specific questions about our activities to Committee Chairmen 6. To receive a short explanation of our PFR process (CB Planning) 7. To elect Officers and Committee for the ensuing year The nominations of the Officers and Committee Chairmen are: -
Officers Committee Chairs
Chair of Governance Richard Watson
Chairman Alasdair Bovaird Chair of Finance Pamela Clarke
Robert Temple Chair - Player Dev. Group TBA
Hon. Secretary TBA Chair – Club Player Group Ross Cowie
Chair – Club Development John Winders
Chair of Marketing & Russ Clarke Communications
8. To consider any other business of which due notice has been given. Note: no notice of other such business had been received by the Hon. Secretary by the due date (30.04.17) 9. To hear any other relevant matter for the consideration of the Committee during the ensuing year, but on which no voting shall be allowed.
By order of the ECRU Ltd. Committee Roger Pierson, Hon. Secretary, ECRU Ltd. 22nd May 2017
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PRESIDENT
Another successful year of rugby in general in The Eastern Counties. All those involved, players and volunteers, at all levels, are to be congratulated and I am sure will continue to support the game next season and in the future. On a personal level, I would like to thank the clubs for their hospitality and all the officers of ECRU for their combined help and support. I know that Ian Forton will be similarly supported during the next two years and wish him all the best. Hugh Davies JP - President
CHAIRMAN
You will read in all the reports following my introduction what has happened in Eastern Counties this year, but it’s my job here to set the scene and to comment on the strategy. During the season, there will of course have been successes in what has been achieved and there will be things that we could have done better, but we have to consider what the circumstances and influences are in wider society while we try to administer our Sport. I believe it’s clear that we are operating in a changing environment, with far more choice for people in how they may use their leisure time, which means we have to look at our offering and take into account the demands that are being made now and predict what might happen in the future. This may mean in future we have to consider some fairly radical changes, such as playing on days other than Saturday afternoons, playing different forms of the game and looking at our own structures concerning how the game is administered. Each year within Eastern Counties we pick one area of activity to try to give it a boost. The previous season that subject was Coaching and last year it was Women’s and Girls Rugby and then we ask each of our Committees to try to consider how we can especially boost that particular area. I really do believe we have taken some good steps forward in the Women’s and Girls game and this has been reflected in the success this year of our Representative teams. Next year the focus will be on our friends in the Refereeing community, which I think we all believe are in need of a boost. Eastern Counties, next year, are again going to experience some change in personnel, with a number of us either moving or stepping down from the ‘Golden Roles’. I would especially like to thank Andrew Sarek for everything he has done for Rugby in the Eastern Counties and to Roger Pearson for his years as Secretary to the organisation. I wish Roger all the best in his new role as the Council member for the region. I also will be stepping down as Chair at the end of this season after four years in post, but I do that in the knowledge that we have two very good candidates who wish to be considered for next season. I wish them and the rest of the Volunteers all the best and I thank everyone who has contributed to the smooth running of the CB over these last four years. It’s been an extremely enjoyable time. John Phoenix - Chairman
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HONORARY SECRETARY
If my sums are correct, this is the eleventh report from me, and probably the final one. During my time in Office, ECRU has made progress in creating a structure that best serves Rugby in our area, but, as with any progressive organisation, needs to regularly review what it does, and learn from any mistakes that occur. Sometimes I feel that we are the ‘cheese in the sandwich’ between our Clubs, and our parent organisation at Twickenham, and we do try and filter what comes down from ‘on high’. Sometimes we succeed, sometimes not. I have worked with some extremely passionate and knowledgeable people, who have put their service to the Game above personal status, and, in doing so, have contributed greatly to the manner in which we look at our priorities. If we are all pulling in the same direction, our work is made that much easier, and rewarding. A few of our successes of this Season are the manner in which our Competitions structure evolves, under the direction of its Chairman, John Mackay; the provision of more Coaching Courses, thanks to Chris Capps-Jenner, the improvement of our Women’s Representative Team, ably supported by Aaron Swanborough and his Team, and the growth of Girls Rugby under Darren Wright and Nicky Goddard; our first-ever Candidate to the RFU ‘Leadership in Union’ programme, Pamela Clarke, completed successfully, so congratulations to her. The work carried out by our RFU Field Team, led by Chloe McMorran and Sam Carpenter, continues to add value to our Clubs, and the Game at large, and for that, my thanks. We welcome Ian Forton as our incoming President, and I am confident that he will give us renewed focus in his role. Our thanks to Huw Davies, as he steps away, having been in office for two seasons. John Phoenix, currently Chairman, also steps down this year, so plenty of change awaits us. The question that I often ask is ‘from where will we discover those people that will drive the Game forward?’ We constantly need to find, develop and encourage those who can look strategically at the Game, and contribute to its’ future success. The answer must come from you, our Membership – whatever you do, whether for Club, County, or Eastern Counties, will support the future of our Game. Thank you. Roger Pierson - Honorary Secretary
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HONORARY TREASURER
The 2015/16 season has resulted in a deficit of £11,857 (2014/15 deficit £11,416), against a budgeted deficit of £11,450. Overall income has increased compared to the previous season; this has been due to increased funding from the RFU in terms of Base Funding and Representative Rugby. The income and spend on Innovation projects was again significantly below the budgeted level and as a result the income has been carried forward into future seasons to ensure that new initiatives are funded going forward. Additional expenditure has been incurred during the season, this has seen more money going into grassroots clubs through initiatives within Facilities Development, Coaching and Coach Development and CCPD. There is further analysis of how the CB has spent its income later in the report. This also depicts where the CB is spending it’s funding with regards to Representative Rugby, additional expenditure has been incurred in the season mainly due to additional travel by the EC U17’s and EC Senior Men’s team, plus increased funding for DPP. With regards to DPP the expenditure in this area has been reduced in the current and future seasons. At the end of the season, the CB held £193.160 in the bank (2014/15 £214,521) and owed £65,644 to creditors (2014/15 £78,543). With respect to the current 2016/17 season, the budgeted position is to achieve a breakeven position, the latest review of income and expenditure indicates the CB likely to meet its budget. I would like to take this opportunity to thank the Finance Committee members and Executive for their support over the last season.
Pamela Clarke - Honorary Treasurer
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Eastern Counties Rugby Union Accounts 2015-16
2015-16 2014-15 Income RFU Base Funding £71,671 £64,180 Representative Rugby £10,613 £8,200 Long Distance Travel £5,048 £1,138 Innovation £2,943 £3,305 Other Subscriptions £4,960 £4,624 Player Contributions £6,018 £3,675 Disciplinary £2,345 £2,490 Interest £703 £1,244 Sponsorship £13,500 £12,500 Other £0 £12 £117,801 £101,367
Expenditure Competitions (£2,036) (£2,399) Playing & Training (£752) (£746) DPP (£12,350) (£7,500) EC U16's Playing (£3,193) (£7,401) EC U17's, U18's & 7's Playing (£7,642) (£4,903) EC U20's Playing (£6,773) (£9,252) EC Senior XV Playing (£15,692) (£12,124) EC Women's XV Playing (£3,411) £0 EC Girls U18's Playing (£888) (£5,287) EC Girls U15's Playing (£3,234) (£390) Coaching & Coach Development (£3,845) (£554) Referees & Referee Development (£784) (£3,389) Volunteers (£1,099) (£4,028) Clubs Development (£1,147) (£82) Club/Community Player Development (£15,088) (£10,769) Facilities Development (£4,965) (£1,277) Community Rugby (£5,266) (£3,442) Safeguarding (£719) (£772) Discipline (£248) (£607) Promotions &Publicity (£4,009) (£4,539) Governance & Administration (£33,575) (£30,018) Innovation (£2,943) (£3,305) (£129,658) (£112,784)
Surplus/(Deficit) (£11,857) (£11,416)
Balance Sheet For the year ended 31 May 2016
Accumulated Fund Account Balance as at 1 June £143,349 £154,524 (Deficit)/Surplus for the year (£11,857) (£11,175) £131,492 £143,349 Represented By: Current Assets Stocks £1,257 £1,740 Debtors and Prepayments £2,719 £5,631 Bank and Cash in Hand £193,160 £197,136 £214,521 £221,892
Less: Current Liabilities Sundry creditors and received in advance £65,644 £78,543
£131,492 £143,349
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Income over Previous Seasons
£80,000.00 £70,000.00 £60,000.00 £50,000.00 £40,000.00 £30,000.00 £20,000.00 £10,000.00 £0.00
2016-17 Budget 2015-16 2014-15 2013-14
Expenditure over Previous Seasons £60,000.00 £50,000.00 £40,000.00 £30,000.00 £20,000.00 £10,000.00 £0.00
2016-17 Budget 2015-16 2014-15 2014-15
PDP Expenditure over Previous Seasons
£16,000.00 Playing & Training £14,000.00 County Rugby £12,000.00 DPP £10,000.00 EC U16's Playing £8,000.00 EC U17's, U18's & 7's Playing £6,000.00 EC U20's Playing
£4,000.00 EC Senior XV Playing
£2,000.00 EC Women's XV Playing EC Girls U18's Playing £0.00 2016-17 2015-16 2014-15 2014-15 EC Girls U15's Playing Budget
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EC Girls U15's Playing 2015-16 PDP EXPENDITURE 6% Playing & Training 1% DPP 23% EC Girls U18's Playing 2% EC Women's XV Playing 6%
EC U16's Playing 6%
EC Senior XV Playing 29% EC U17's, U18's & 7's Playing EC U20's Playing 14% 13%
2016-17 PDP BUDGET
EC Girls U15's/U18's Playing & Training 11% 4%
DPP 21% EC Women's XV Playing 11%
EC Senior XV Playing EC U16's Playing 17% 11%
EC U17's, U18's & 7's EC U20's Playing Playing 16% 9%
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RFU COUNCIL MEMBER
I would firstly like to thank those Clubs that have supported my election as your RFU Council Member – this is a privilege, and one in which I will do my best to repay your confidence in me. Under usual circumstances the role of RFU Council member commences on 1 August, but my excellent predecessor, Andrew Sarek, has found that work pressures have forced him to step away a while earlier. Thus, I found myself attending my first Council Meeting on 7 April, just over a week from the completion of election process. I have to say that I was made most welcome, thankfully recognising several familiar faces, and I was impressed at the depth of knowledge of my fellow Members. I hope to be a ‘fast learner’ and will draw on the experience of my peers. For the first year of tenure I will be asked to attend a number of sub-Committee meetings, after which, and in the hope that I will be re-elected for the following season, I will then be put on a committee as a serving member. My attendance at the regular Council meetings will be ‘as norm’. To pay sufficient tribute to Andrew is a difficult task; he has worked with energy and passion during his ten years as your Council Member, and has represented the Clubs in Eastern Counties fully in all that he has done. Many thanks, Andrew, and my best wishes for the future. I will report frequently on what is going on at Twickenham, and your feed-back will be welcome. I intend to continue visiting as many Clubs as possible, will be happy to discuss issues that arise, and, where possible, find solutions within the RFU or ECRU organisations; it is extremely important that our Clubs, and Counties, have a channel for their views – the sustainability of our Clubs is my number one priority. Roger Pierson - RFU Council Member (Eastern Counties)
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GOVERNANCE
The role of Governance is to be the ultimate back room body in Easter Counties, trying to make everything run correctly and to head off possible problems and challenges before they arise. Our foundation to this is our constitution – known formally as “Rules” and it is an annual task of the Governance committee to decide whether the Rules need any review. This year the process of review has been a major piece of work, as over time our practice has diverged from what the Rules say, and so it was felt necessary to try to reframe the Rules to fit what we do (rather than change our practice back to what the Rules say. There are other changes, including bringing our financial year into lime with that of the RFU, and bringing the Rules into the 21st century. The outcome of this work appears on the agenda for the AGM this year. This is in addition to “standing” tasks, such as administering International ticket sales, arranging the AGM, and organising the election of the CB’s RFU Council member. Richard J Watson - Chair of Governance
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SAFEGUARDING
This year has been an interesting one. We have had the introduction of the new Age Grade regulations a push to encourage players to stay in the sport after they stop playing and also the encouragement of younger players to not only play but also take up the whistle. I must thank the County Safeguarding Managers (Sally Lloyd, Clairice Pepper and Malcolm Bell) who have continued to offer support and guidance to the counties and the Club Safeguarding Officers. We have continued the hard work to support our young players and the clubs, for which the RFU have kept us true and honest and offered great assistance in this endeavour. With the good work of the CSM’s and CSO’s we have kept the incidents down, with reinforcement of good working practices, club visits and club audits. We have had a few areas to look at this season: -